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Ÿ Inaccuracy in job cost

Ÿ Frequent deviation of delivery schedules

Ÿ Failure in prompt action during delays

Ÿ Difficulty in overcoming issues due to unreliable data

Ÿ Variance of planned Vs. Actual hitting profit

Ÿ Limited or no visibility/control over remote sites

Ÿ MIS reports reach later than scheduled

Ÿ Multi-fold scalability of operations to optimize resource levels

Ÿ Growth-oriented problems due to inappropriate planning and

management

ChallengesThe construction industry is prone to....

ConstructionInformation ManagementSystem (CIMS)

Ÿ Enterprise-wide visibility across all projectsŸ Effectiveness in monitoring of project performance

& controlŸ Efficiency in utilizing Manpower, Material, Plant &

Machinery at sites

Enhances :

Ÿ A real-time view of all your business processesŸ Supports a quick, on-time, and valid decision-

making

Facilitates / Provides :

Eliminates / Minimizes :Ÿ Material wastageŸ Redundant effort and duplicated dataŸ Projects that over run & exceed budgetŸ Delays / Uncertainties around Project Decision for

need of up-to-date performance data

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Construction Information Management System (CIMS) is a

comprehensive, h ighly integrated, modular ized,

customizable and user-friendly solution. It ideally addresses

those organizations engaged in construction projects and

businesses. Owing to its highly customizable feature, CIMS

enables easy, quick, and convenient configuration and

implementation. All the while, reducing the cost of

implementation, and the time to gain benefits in terms of

productivity and profitability.

Expert advice and suggestion from our

parent company URC Construction with

over of experience in the 60 years

construction industry and having executed

more than , shaped into this 600 projects

highly sophisticated model CIMS.

“

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Transformed from a contract construction company to a

leading construction services company, establishing the

quality and engineering capability.

Verticals: Buildings & Factories, Railways, Metro Rails, Oil

& Gas Pipeline, Airports, Power, Water & Irrigation, Roads

& Bridges across India.

CIMS, a product developed and

promoted by the construction giant,

demonstrating 60 years of experience.

URC CONSTRUCTION (P) LTD

Shri. U.R. CHINNUSAMYFounder, URC Group

Finance & Accounts

Business Development

Project Closure

Labour

Safety & Quality

Progress & Change Requests

Client Billing

Projects

Material Management

Plant & Machinery

Planning &Budgeting

Subcontracts

Execution & Monitoring

HRMS Overheads

CIMS Processflow

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Business on the click of your finger!

Key Benefits

Version friendly supportingWindows and Web

(Selective– Supplier/Sub-Contractor Portals)

Easily customizable reportsIntegrative model supportingeasy integration into legacy

systems

Drill-down facilitation Instant messaging and alerts viamobile and E-mail

Attribute-based terms andconditions

Multilingual Self-manageableMulti-currency

Activity schedulingAttachment-friendlyRole-based workflow and

escalations (Authorizationsbased on values/levels)

Portable-friendly dashboardsand reports supportingExcel/PDF conversion

Integration with attendanceBiometric device Domain Expert for Data Migration

In-depth financial reports forbetter decision making

CIMS ModulesThe best solution packed with the most user-friendly environment!

Developed under theguidance of experts with

over 6 decadesof construction industry experience


Planning & Estimation

Execution & Monitoring

Material Management

Fleet Management

Plant & machinery

Human Resource

Safety & Quality

Finance & Accounts

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ENHANCEyour BUSINESS activity

Dynamic DashboardDetailed and Intuitive reports for better decission making

Reports

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MATERIAL MANAGEMENT

Ÿ Indent / Supplier Summary

Ÿ Comparative Statements

Ÿ PR/PO Tracking

Ÿ Age-wise Stock Analysis

Ÿ Material Trend Analysis

HUMAN RESOURCE

Ÿ Transfers

Ÿ Salary Summary

Ÿ Man-Days Trend

Ÿ Man-Power Cost Trend

Ÿ Employee Dossier

FINANCE

Ÿ Profit & Loss (Sitewise & Consolidated)

Ÿ Job Performance Analysis

Ÿ Receivables & Payables

Ÿ Ageing Analysis

Ÿ TDS Analysis

Ÿ Balance sheet

BUSINESS DEVELOPMENT

Ÿ Enquiry database

Ÿ Trend analysis of Tender

Ÿ Lost Bid Analysis

Ÿ What If Analysis

Ÿ Site Investigation Report

Ÿ Lead Management

PLANNING

Ÿ Accepted Cost Estimation

Ÿ Job Cost Report

Ÿ Job Cost Ledger

Ÿ Detailed Rate Analysis

Ÿ Budget Variance (Cumulative & Monthwise)

Ÿ Material Reconciliation

EXECUTION & MONITORING

Ÿ Labour Variance

Ÿ Client Bill vs Sub-Contractor Variance

Ÿ Productivity

Ÿ Current Execution Status

Ÿ Project Status

PLANT & MACHINERY

Ÿ Status of Request vs Delivery

Ÿ Productivity

Ÿ Maintenance

Ÿ Fuel Efficiency

Ÿ Equipment History Card

Ÿ Proportionate Budget Variance

PROCESSES:

Ÿ Tender - Commences with tender notification/referral enquiry and continues until publishing tender results.

Ÿ Earnest Money Deposit Collections - Payment requests for EMD and alerts on failed tenders

Ÿ Vendor rate enquiries - Direct RFQ & comparative statements

Ÿ Rate analysis - Considers workings from previous tender and project execution

Ÿ Rate fixing - Considers rates from procurement history, previous tenders and project actuals

Ÿ Change request - Managing modifications and additions

CORE REPORTS:

Ÿ Enquiry Tracker

Ÿ Lost Bid Analysis

Ÿ Activity Cost Analysis

Ÿ Pre-Bid Queries

Ÿ Billing Schedule

Business development is key to every business creating a long-term value in terms of customer relationships and markets focusing on

business enquiries, pre-qualification process cycle, tender analysis and negotiations, site investigations, and rate analysis. With an integrated and convenient environment, this module helps manage the complex construction processes and operations at ease. To be very precise:

Ÿ Execute tender workings smoothly and avoid repetition by using historical tender workings.

Ÿ Spend more time on cost optimization, all the while gaining a competitive advantage through innovative ideas.

Ÿ Analyze any lost tenders and record learnings for upcoming tenders.

Ÿ Reminders and alerts for pending Earnest Money Deposits.

Ÿ Data security featuring role-based access; authorized views for various roles.

P r o c e s s f l o w . . .


General Contracts, EPC,

Unit Rate Contracts

Miscellaneous (Small works Interior,

RMC, Drilling, Plant Hire etc)

Leads

Follow-ups

Enquiries

Pre-Qualification

Estimation (Time/Cost)

Proposal

Negotiation

Enquiries

Proposal

Negotiation

Work/Sale Order

Rejected

Close Enquiry

Agreement/Projects

Success

Lost / Success Follow-up for Bonds / Bank Guarantee

Lost Bid Analysis

Close Enquiry

Lost

Site Investigation

Enquiry / Quotefrom Vendors

WBS

Clarification

Bonds / Bank Guarantee

Schedules

Team Collaboration

B u s i n e s sD e v e l o p m e n t

PROCESSES:

Ÿ Detailed rate analysis against BOQs

Ÿ Import of BOQ to Excel

Ÿ Define direct & in-direct cost structures

Ÿ Plan, accrued and deferred expenses

Ÿ Integration with MS-Project for scheduling

Ÿ Sharing work break-down from other projects

Ÿ Maintenance of contractual terms as attributes instead of simple text

CORE REPORTS:

Ÿ Project Cost Abstract

Ÿ Activity-specific Cost Analysis

Ÿ Resource Schedule

Ÿ Billing Schedule

The success of a project is highly dependent on how good and realistic the planning and estimation is; given all the factors involved in the

execution, use this tool to evaluate risks and visualize business in the end-to-end perspective. Thus, provide a solid benchmark for an effective decision-making during project execution.

This module poses as a base for JCR report; and as a tool, CIMS Planning and Estimation helps:

Ÿ Optimize your business and helps to undertake calculated risks

Ÿ Schedule and plan for resources, tasks and the entire workforce

Ÿ Define budget on the working capital required for the site

Ÿ Move towards successful bids/contracts.


Agreements

Projects

WBS Schedules( MS Project / Primavera )

Rate Analysis

Execution History

Rates from Vendors Zero Cost / Schedules

Change Request

Estimation

Amendments

Revision

P l a n n i n g &E s t i m a t i o n

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PROCESSES:

Ÿ Change request management

Ÿ Labor/sub-contractor attendance handling

Ÿ Daily/periodic progress update and variance analysis

Ÿ Client bill management (Measurements, RA bills & certification of bills)

Ÿ Sub-contractor management (Enquiries, work orders, and bills)

CORE REPORTS:

Ÿ Job Cost Reports

Ÿ Activity Cost Reports (actual)

Ÿ Budget Comparison (Project-specific

monthly reports)

Ÿ RA bills vs. Sub-contractor Comparison


Execution and monitoring are the driving factor for construction business to accomplish the vision, as construction revenue is almost

fixed, and profit depends on the cost effectiveness of project execution. Executing as per defined plans helps producing desired results. Project Execution module is a powerful project management tool, providing:

Ÿ A highly integrated model to monitor and manage projects

Ÿ Collaborative environment amongst various departments

Ÿ Alerts on deviation and analysis for the same

Ÿ Project evaluation and design-to-cost engineering to optimize construction costs

Ÿ Standard or user-defined quality scores to evaluate quality on costs.


Change Request

Measurements

Client Bills

Certification

Budget Amendments

Receivables

Advances / Claims /Recoveries

Budget

Progress

Labour / Sub Contractor

Advance & OthersAdjustment

Work Order Request

Variance Analysis

Advance

Worker Attendance

PayablesCertification

Sub Contract Bills

Progress

Work Order

Sub Contract Measurements

E x e c u t i o n &M o n i t o r i n g

PROCESSES:

Ÿ Procurement operations ( Control & escalation ) based on project plan

Ÿ Additional approvals for project plan overrides

Ÿ Purchase centre management for multiple projects

Ÿ Trip sheet bookings for aggregates

Ÿ Project plan controlled issues management

Ÿ Debit accounting for pieceworkers & sub-contractors

Ÿ Site-specific stock management

CORE REPORTS:

Ÿ Requisition Tracking

Ÿ Comparative Statement


Ÿ Vendor Rating

Ÿ Material Trend Analysis

Ÿ Stock Statement

Featured with successful project execution, a construction business is prone to complexity in buying, storing and issuing of materials. This

might influence profit, as material is major contributor to cost in construction business, due to financial loss, and also affects other project on working capital and liquidity. When business expands multi-fold, managing material becomes essential to sustain the profitability.

CIMS Material Management comes handy in to address critical needs:

Ÿ Entire p2p process, i.e., procure to pay (from requisition, purchase and pay including tax related legal compliances).

Ÿ Inventory across the project enabling transfer of inventory from one site to the other to avoid inventory surplus and lock of cash.

Ÿ Purchase and store to plan and monitor vendors, stock levels, and purchase analysis.

Ÿ Optimization of supply chain activities and costs in real-time.


M a t e r i a lM a n a g e m e n t

?

Deviation

Approval for Deviation

Budget / Capex

Amendments

Purchase Request

Transfer

Receipt

Client /Sub Contractor

Inspection / Acceptance

Stock

Invoicing

Payables

Issues

Execution

Sub Contractor /Machinery

Returns

Excess / Shortage Notes

Cash Purchase

Allocation

Quote & ComparativeStatements

Enquiry

Purchase Order

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CIMS Plant and machinery module stands to serve the construction needs. You can now monitor the machinery maintenance preventing

it from breakdown and avoid delays due to breakdown. A highly integrated solution to deal with all processes and functions associated with plant and machinery as per the flow, including:

Ÿ Conveniently tracking machinery transfer across sites and calculating the associated costs.

Ÿ Easily calculating hire charges and depreciation, in-turn analyzing project-specific profit and loss in using own machinery; all the while recording efficiency of project performance and working towards performance improvements

Ÿ Support to plan, procure, move, consume, and maintain all machineries

Ÿ Strategic decision-making against hire versus buying.


Project Plan

Hire

Mobilization Requisition

Purchase Requisition

Usage Log

Hire Enquiry

TransferRequest

Receipt

Quotation

Transfer

Machinery Status(Idle/ Breakdown/ Use)

Hire Orders

Comparative Statement /Negotiation

Stock Maintenance

Hire Bill

Hire OrderAmendment

Payables

Allocation

Advance & OthersAdjustment

Fuel Management

P l a n t &M a c h i n e r y

PROCESSES:

Ÿ Analysis for capital purchase

Ÿ Equipments hiring

Ÿ Usage Log

Ÿ Machinery Outturn

CORE REPORTS:

Ÿ Equipment usage

Ÿ Efficiency & effectiveness measures

Ÿ Billing

Ÿ Equipments register

Ÿ Usage history

Ÿ Replacement analysis

Ÿ Usage costs

Ÿ Maintenance

Construction business is prone to huge workforce spread across various sites. Given the resource intense environment, a structured

system to manage employee needs, namely: salary process, leave management, attendance management, appraisal, loan, if any and so on. This module brings a variety of such capabilities to the table. It automates an array of tasks while generating crucial data for planning and optimizing the human capital and mundane tasks.

Ÿ Thoroughly plan for resources involved in the projects

Ÿ Efficiently and effectively schedule tasks related to successful bids/contracts.


Joining Employee onroll Closure

Salary

Leave salary

IncentiveRequest

Recruitment & Relieve

Offer

Interview

Separation(resignation, retirement,

abscond, death)

Visa

Ticketing

Loan & Advance

Payables

HR

Attendance & OT

Time office

Leave

Permission

H u m a nR e s o u r c e

PROCESSES:

Ÿ Recruitment Process

Ÿ Employee details and history of service

Ÿ Leave administration

Ÿ Welfare, perquisites, loan administration

Ÿ Payroll

Ÿ Training and development

Ÿ Appraisals and promotions

Ÿ Passport / Visa management

Ÿ Annual Leave management

Ÿ Full & Final settlement

Ÿ OT calculation process

Ÿ Leave Administration through Biometrics

CORE REPORTS:

Ÿ MIS reports

Ÿ Attendance report

Ÿ Leave records

Ÿ Vouchers

Ÿ Salary structure

Ÿ Statutory compliances

Ÿ MIS on productivity and competence

Ÿ OT Reports

Ÿ Full & Final Settlement

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PROCESSES:

Ÿ Yearly financial transaction records and reports.

Ÿ Define and generate varying vouchers, including credit, internal transfer, journal and petty cash, based on user needs.

Ÿ Tax computations to ascertain and comply with legal requirements on payments and receipts.

Ÿ Effectively manage receivables and payables

Ÿ Bank reconciliation

Ÿ Job cost reporting in real-time including work-in-progress schedules and detailed bonding reports

Ÿ Tracking on billing and cost based on the lot, plan and elevations

Ÿ Interface with attendance-payroll related devices including time cards

Ÿ Residential templates for housing developments

Ÿ Buyer options and change order tracking system to capture revenue for work beyond the original scope

Ÿ Bank Guarantee & Letter of Credit

CORE REPORTS:

Ÿ Balance Sheet / Projectwise Balance Sheet

Ÿ Trial Balance / Projectwise Trial Balance

Ÿ Profit and Loss Account / Projectwise P & L Account

Ÿ Account Books like Day Cash, Bank Transactions etc.

Ÿ General Ledger and Multiple Ledgers

Ÿ Stock Report

Ÿ Ageing Analysis - Debtors / Creditors

Ÿ MIS Repots

Ÿ Cash Flow Analysis

Ÿ Fund Flow Analysis

Ÿ Ratio Analysis

CIMS Finance gets financial information from all other transactions through seamless integration across modules and provides support

on strategic decision-making. Optimize your accounts to drive decisions towards growth. Finance module delivers a comprehensive picture of the enterprise financial robustness, by helping to:

Ÿ Centrally track all your financial accounting data within a single framework.

Ÿ Emphasize on ratios and measures specific to the construction business.

Ÿ Integrate payroll, purchase, business development, project planning, project execution and maintenance modules.

Ÿ Analyze consolidated and site-specific profitability and performance.

Ÿ Deliver control, speed, and responsiveness with cost savings.


Project Plan Work Orders Certifications Client Bills /Receivables

BankGuarantee

Letter ofCredit

Advances

Payables

Receivables

Statutory

GeneralLedger

MIS

Vouchers

AgeingAnalysis

Day ControlsMonth Controls

Fin. Year Management

Reconciliation

Taxation TDS

Service Tax TCS VAT

Stock Management

Payables

Stock Journals

F i n a n c e &A c c o u n t s

PROCESSES:

Ÿ Enquiry /Proposal

Ÿ Job order/Work order

Ÿ Logistics

Ÿ Occupancy and Asset Maintenance

Ÿ Vehicle Maintenance

Ÿ Inventory

Ÿ Finance

CORE REPORTS:

Ÿ Daily Labour Deployment Tradewise

Ÿ Employee Logistics

Ÿ Daily Labour Deployment

Ÿ Accommodation Structure

Ÿ Accommodation Status

Ÿ Employee Vs Camp

Ÿ Profitability-Company Wise

Ÿ Profitability-Trade Wise

Ÿ Swap Trade Analysis

Those who master the art of managing the labour supply in the construction business are now the real masters of the industry. Our

labour supply management module acts as a right solution by automating the whole employee work life cycle with its clear process definition. LSM can be integrated with finance, accounts and inventory module thus making the work a lot easier.

With LSM, we guarantee our clients in

Ÿ Enhancing efficiency by offering one solution for whole recruitment to exit life cycle.

Ÿ Scaling up productivity by automating employee logistics.

Ÿ Streamlining the workforce with employee action updates.

Ÿ Getting instant updates on daily profitability.


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Attendance

Work Order


Deployment

Vehicle

Camp Management

Human Resources

Invoicing Receivables

Logistics

L a b o u r S u p p l y M a n a g e m e n t

*Note: Labour Contract and labuor Deployment are applicable for Middle East only

Our other offerings: *All

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Technologies*

Field Force Automation Development tool

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Growing Clients - Overseas

South East ConstructionWest Bengal, India

Ashish InterbuildMaharashtra, India

Growing Clients - India

Asia Engineering Hyderabad, India

Oasis Group Gujarat, India

Angel ConstructionsKarnataka, India

GBJ GroupTamil Nadu, India

Senthil Group of CompaniesTamil Nadu, India

URC ConstructionTamil Nadu, India

NCC LimitedHyderabad, India

HAPBCOKerala, India

VNCAndhra Pradesh, India

KNK GroupKarnataka, India

Suba Lakshman ConstructionsTamil Nadu, India

Expat GroupKarnataka, India

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ClientsWe take pride in delivering only the best

Reddy Veeranna Construction Pvt LtdKarnataka, India

AASASharjah, UAE

YAGHMOURKingdom of Saudi Arabia

Gulf Asia ContractingUAE

Best Power ConstructionsSultanate of Oman

Still grow

ing...

AfrinaKingdom of Saudi Arabia

Powertech Engineering LLCOman

URC Infotec is a team of young and energetic techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Solutions (ESS), both as products and services. Its strength is derived from the backing of URC Construction (P) Ltd., a

construction group well known in India, with over of construction experience in executing more than 60 years 600 projects.

Get in touch

Testimonials

CIMS is doing good job for us and we are very happy with this support. Now, we are getting full control of our business and we can concentrate on other sides of improvements in our business. We are experiencing the difference now and all credit goes to CIMS and it makes complex business process simple and easily manageable. Finally we got the right solution – Thanks to CIMS and URC Infotec team.

We, Angel Constructions - Bagalkot, wish to place on record our appreciation for the ERP software supplied and installed by URC. We have finished the implementation and began to reap the full potential of this ERP solution. This message is to express our appreciation for the admirable support rendered by your resources The ethoses of URC are best demonstrated by these gentlemen and we wish them well.

P John Francis, CEO – Angel Constructions, Bagalkot

Mr. Vijay Kumar, CMD, Vijay Nirman Company, Visakhapatnam

facebook/cimserptwitter/cimserp

[email protected].

India | Oman | KSA | UAEwww.urcinfotec.com

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