chapter4 share

8/11/2019 Chapter4 Share

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Chapter 4:Share

hareChapter 4January 2013


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Chapter 4:Share

Contents

Chapter 4

Share ....................................................................................................................... 3

Sharing a Site ......................................................................................................................... 3Giving Specific Access to a Site ............................................................................................. 6Sharing Files ........................................................................................................................... 8Sharing Individual Files .......................................................................................................... 8

Sharing a File with Feedback .............................................................................................. 13


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Chapter 4 Share

Your Frog VLE utilises the latest technology to allow you to share content with other usersin your school. Sites, calendars and files can be shared to both teachers and students.When sharing, you will be given the choice of sharing either publicly or privately. Publicsharing allows everyone logged in to the VLE to have access while private is shared onlyto those who you have specified.

The ability to share allows content stored on the VLE to be distributed almost instantly. It isalso secure as only users of the VLE can access the content being shared.

This section will explain how sites and files can be shared both publicly and privately.

Sharing a Site

Once your site is complete it can either be shared or assigned. Sharing a site places it inthe sites area of the Resource Manager to those that you specify can access it. Assigninga site sends a copy of your site directly to a student (or group) as an assignment to becompleted. It is helpful to remember that assigning a Site requires a mark to be givenwhereas sharing a site does not.

Begin by closing the Content Panel. Sites cannot be shared or assigned while in editmode. Click on the Sharebutton in the Frog Bar. This will open the Share or Assignwindow.


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In the Share or Assignwindow click on the Shareoption.

Change the tags of the site in this area. If no changes are required click the Nextbutton tocontinue.

Click on the sharing option that you require. There are two options to choose from:

Public: This makes your site available to everyone. You can specify that users can:

Can contribute: Users can add content to interactive areas such as Polls, Forms, Quizzes,Forums, Message walls, Text Activity and File drop.

Can view: Users can only view the site.

Private: This makes your site available only to those listed in the Who has accessarea.


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To allow all users of the VLE to access your site you must first click the Publicbutton in theShare window.

Using the drop down menu on the right set the access rights to Can viewfor your site.

Click on the blue Sharebutton to begin sharing your site.

Your site is now being shared to everyone with view only access.


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Giving Specific Access to a Site

To specify who can access your site you must first click the Privatebutton in the Share

window.

Type in the name or names of individual users or groups you are allowing to access yoursite in the Who has accessbox.

Once found click on the Addbutton to add them to the list.


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Using the drop down menu select the access type for the user or group. Choose from:

Can edit manage: Users can edit the site; adding widgets, adding/deleting content,rename the Site, change the sharing permissions etc.

Can contribute: Users can add content to interactive areas such as Polls, Forms, Quizzes,Forums, Message walls, Text Activity and File drop.

Can view: Users can only view the site.

Click on the blue Sharebutton to begin sharing your site.

Your site is now being shared only to those that you have listed.


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Sharing Files

Files stored on Frog can be shared to other users in the same way that a site is shared.

Shared files are converted into sites that contain the file as a download. Files can bestored in collaborative areas such as Lesson Resources and made available to thosewithout access to this area, such as students.

Sharing Individual Files

When sharing confidential or sensitive files it is unlikely that you would store them in acollaborative area that others can easily access. However, files can be stored and shared

directly from a private area such as My Documents. Only those who have been givenpermission will be able to access the file.

Begin by clicking on the Resource Manager icon inthe Frog Bar. This will open the Resource Manager.

The file you want to share must be uploaded into the My Documents area of the ResourceManager.

Click on My Documents.

Now click on the blue Add filesbutton.

In the File Uploader window, click on the blue ChooseFilesbutton to access files on your computer.


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Choose a file to be uploaded and then click on the Openbutton.

Once uploading is complete, the status bar will turngreen. Click on the Donebutton.

Click on the file to be shared. This willhighlight the file.

With the file highlighted click on theConvert to Sitebutton.

Your file will now be converted into a site.

The name of the site will be the same as the name of the file you are sharing. (This can bechanged by clicking on the black Editbutton once the site has been created). A messagewill appear confirming that the conversion is in progress.

Once completed, your file will appear in a sitecontained within the Resource tab as a

download link (unless it is an image, in which case the image is displayed in the site).


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The site is now ready to be shared.

By default, the site that contains your file is only visible by you. To specify who can access

your file you must share the site.

Click on the Sharebutton in the Frog Bar. This will open the Share or Assignwindow.

In the Share or Assignwindow, click on the Shareoption.


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If required, tags can be added to the site in this area. If no tags are required click the Nextbutton to continue.

Click the Privatebutton in the Share window.

Type in the name or names of individual users or groups you are allowing to access yoursite in the Who has accessbox.


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Once found, click on the Addbutton to add them to the list.

In the drop down menu ensure the access type for the user or group is set to Can view.This means that users can only download the file and not edit the site.

Click on the blue Sharebutton to begin sharing the site and make your file available.


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The site containing the file is now being shared only to those that you have listed. It willappear in the Other Sitessection of their Resource Manager.

Note:Files can also be shared from Lesson Resources and School Documents as well as

My Documents.

Sharing a File with Feedback

Occasionally, you may want those who have received the file to leave feedback. This canbe useful when sending a file out for colleagues to comment on. This could be adocument, audio file or video. When a comment is left you will receive a message in your

Notifications panel.

Begin by clicking on the Resource Managericonin the Frog Bar.This will open theResource Manager.

In the left side of the Resource Manager, click on My Documents.

Click on the file to be shared. This will highlight the file.


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With the file highlighted click on the Convert to Sitebutton.

Your file will be converted into a site. A message willappear confirming that the conversion is in progress.

Once completed, your file will appear inside the site as a download link. It is now ready to

be edited.

Click on the Editbutton to release the Content Panel.

Select the Text Widgetand drag it into the layout box under your file. Make sure the layoutbox turns blue before you release the Widget.


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Double click on the layout box display displayingsample text. In the settings panel type in directionssuch as Please leave your comments below

Highlight the text and select Heading 2from the Font

Formatdrop down menu.

Click on the Widgetstab.

Now select the Wall Widget. The Wall Widget is used to allow users of shared sites to typecomments. These comments are visible by everyone who has access to the site.


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Drag the Wall Widget into the active layout box under the text. Make sure the Layout Boxis blue before you release the widget.

Click on the Save Changesbutton to save your page.

Click on the Xbutton to close the Content Panel.

By default the site containing your file is only visible by you. To begin sharing your site,click on the Sharebutton in the Frog Bar. This will open the Share or Assignwindow.


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In the Share or Assign window, click on the Shareoption.

If required, tags can be added to the site in this area. If no tags are required click the Nextbutton to continue.

To specify who can access your file you must first share the site. Click the Privatebutton inthe Share window.


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Type in the name or names of individual users or group you are allowing to access yoursite.

Once found click on the Addbutton to add them to the list.

In the drop down menu ensure the access type for the user or group is set to Cancontribute. This ensures that users can add content to interactive areas such as Forums,Message Walls and File Drop.


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Click on the blue Sharebutton to begin sharing the site and make your file available.

The site containing the file is now shared only to those that you have listed. They will beable to download the file and leave comments on the Message Wall. You will receive amessage in the Notifications panel if a comment is left.


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