charleston conference - launching an epreferred approval plan
DESCRIPTION
Launching an ePreferred Approval PlanPresented on: November 4, 20011by: Anne-Marie Breaux, YBP Library Services, Nancy Gibbs, Duke University and Aisha Harvey, Duke UniversityIn the fall of 2010, Duke University Libraries launched the YBP ePreferred approval plan to actively increase the library’s eBook collection in support of the library’s current strategic plan Goal 2.1 to “increase access to digital scholarly content in all formats.” After experience with firm ordering eBooks from YBP and a series of changes to the library’s complex approval plan, Duke began adding a variety of scholarly eBooks to the library’s collection using the ePreferred approval plan. The pilot was assessed to determine if building the eBook collection via the approval plan meets the library’s needs. Cost implications, eBook use and feedback from librarians and patrons also played a role in assessing the effectiveness of the pilot. Providing access to these eBooks via the library’s catalog was a key challenge .TRANSCRIPT
Launching an ePreferred Approval Plan
XXXI Charleston Conference – Nov. 4, 2011
Ann-Marie Breaux [email protected], Academic Service Integration , YBP Library Services
Nancy J. Gibbs [email protected]
Head of Acquisitions, Duke University Libraries
Aisha Harvey [email protected] of Collection Development, Duke University Libraries
eBook Context at Duke
2009
289,233 eBooks
9% of the monographic collection
Most acquired as a part of packages, consortial deals, or subject based collections
2011553,303 eBooks
18% of the monographic collection
Acquired through firm orders, approval plans, PDA/DDA, packages, consortial deals and subject based collections
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Background
• Why we decided to do this• What we get in print
• From whom• Review of books received• Importance of GOBI to TRLN
• Other eBook plans at Duke
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YBP eBook Services
• Notification slip plans• eApprovals• Firm orders• Demand Driven Acquisitions• ePackages• Workflow Support
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Simultaneous Print-eBook Profiling
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Parameters of Duke’s eApproval Plan
• E is received for US plan• If profiled within 8 weeks of publication• Against all parameters in the plan • ebrary MUPO if available• Cost limits
• What we did if we had resistance from faculty or staff
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YBP ePreferred Setup Work
• Shuttle subaccount for ePreferred AP decisions
• Which eBook suppliers included and what is the preference hierarchy?
• Same or different fund codes for Print and E?
• Cataloging/eInvoicing services for the eBooks
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Show ePreferred piece of Duke AP
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Overall Costs for Duke University
# Invoiced % Total Cost
Avg Cost per Book
All Autoships 9381 100% $ 539,727.02
$57.53
Print 7441 79% $ 367,960.90 $49.45
E 1940 21% $ 170,766.12 $88.02
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Pilot Period: November 2010-August 2011
Top 5 LC Classes for eApproval Books
English Literature 172
Public Policy 114
Economics 105
Religion 101
Sociology 100
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eBooks by Discipline Groups
Discipline% of Total
# of Books
Avg cost Total cost
Social Sciences 38% 731 $82.08 $60,002.10
Humanities 29% 556 $83.97 $46,685.42
IAS 16% 316 $86.59 $27,188.23
Sciences 11% 212 $109.78 $23,274.14
Divinity 5% 101 $92.62 $9,354.33
Interdisciplinary 1% 24 $171.75 $4,121.91
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Review of Humanities Titles on eApproval Plan
• 306 of the 548 titles were accessed (56%)• Top five titles accessed:
• Emergence of the classical style in Greek sculpture (46)• Nice Girls, Naughty Sex (169)• Felt: Fluxus Joseph Beuys and the Dalai Lama (181)• Second Sin: Josephine Baker and the modern surface (342)• Republicanism Rhetoric and Roman Political Thought (358)
• Top publishers: Continuum, Cambridge UP, Palgrave, McFarland, Routledge
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Review of Science Titles on the eApproval Plan
• 103 of the 191 titles were accessed (54%)• The top five titles accessed:
• Bayesian Decision Analysis (201)• Kinetic View of Statistical Physics (209)• Intermolecular and Surface Forces (291)• Social Neuroscience (308)• Principles of Plasma Physics (625)
• Top publishers: Cambridge UP, Wiley, Springer, Elsevier, Princeton UP and Univ of California Press
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Review of Social Sciences Titleson the eApproval Plan
• 420 of the 731 titles were accessed (57%)• The top five titles accessed:
• Capitalism for and against: the feminist debate (179)• Future of power (202)• Sovereignty in fragments (441)• Reds at the blackboard (506)• The other cold war (632)
• Top publishers: Routledge, Palgrave, Cambridge UP, Springer
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Workflow
CURRENT
• Titles “shipped” to Duke• Receive invoice with bib
and order data• Load into Aleph• Turn titles on in
Discovery Service; A-Z list updated in 24 hours
• Create list of new titles to send to selectors twice a month
IDEAL
• Titles “shipped” to Duke• Simultaneous
notification sent to Discovery Service; they activate and add to A-Z list automatically
• Receive invoice with bib and order data
• Load into Aleph
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Duplicating Print for eApprovals
• Purchased 203 print books that duplicated eBooks
• Cost for that duplication was $25,400+
• Selector vs. Faculty requests 97/3 %
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Top 5 Subjects/Areas for Print Books Duplicating eApproval Books
Subject AreaNumber purchased % of Total
English Literature 57 28%
Film Studies 17 8.3%
Western Europe 15 7.3%
Philosophy 14 6.8%
Public Policy 10 4.9%
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Transition Philosophy
“I want to assure you that working in a transition period is an ungrateful job for any honest government.”
- Robert Kocharyan
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Communication Strategy,Library Staff
FAQs: ePreferred YBP Approval Plan
1. What if the eBook is not preferred by the patron?
2. How will I know which eBooks have come on the YBP approval plan?
3. How do I firm order an eBook in GOBI?
4. What if the eBook is not in the catalog yet?
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Communication Strategy, University Community
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Duke Next Steps
• Continuing pilot
• Evaluate print duplication
• Change in access model
• Additional platforms
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