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Launching an ePreferred Approval Plan
XXXI Charleston Conference – Nov. 4, 2011
Ann-Marie Breaux [email protected], Academic Service Integration , YBP Library Services
Nancy J. Gibbs [email protected]
Head of Acquisitions, Duke University Libraries
Aisha Harvey [email protected] of Collection Development, Duke University Libraries
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eBook Context at Duke
2009
289,233 eBooks
9% of the monographic collection
Most acquired as a part of packages, consortial deals, or subject based collections
2011553,303 eBooks
18% of the monographic collection
Acquired through firm orders, approval plans, PDA/DDA, packages, consortial deals and subject based collections
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Background
• Why we decided to do this• What we get in print
• From whom• Review of books received• Importance of GOBI to TRLN
• Other eBook plans at Duke
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YBP eBook Services
• Notification slip plans• eApprovals• Firm orders• Demand Driven Acquisitions• ePackages• Workflow Support
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Simultaneous Print-eBook Profiling
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Parameters of Duke’s eApproval Plan
• E is received for US plan• If profiled within 8 weeks of publication• Against all parameters in the plan • ebrary MUPO if available• Cost limits
• What we did if we had resistance from faculty or staff
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YBP ePreferred Setup Work
• Shuttle subaccount for ePreferred AP decisions
• Which eBook suppliers included and what is the preference hierarchy?
• Same or different fund codes for Print and E?
• Cataloging/eInvoicing services for the eBooks
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Show ePreferred piece of Duke AP
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Overall Costs for Duke University
# Invoiced % Total Cost
Avg Cost per Book
All Autoships 9381 100% $ 539,727.02
$57.53
Print 7441 79% $ 367,960.90 $49.45
E 1940 21% $ 170,766.12 $88.02
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Pilot Period: November 2010-August 2011
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Top 5 LC Classes for eApproval Books
English Literature 172
Public Policy 114
Economics 105
Religion 101
Sociology 100
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eBooks by Discipline Groups
Discipline% of Total
# of Books
Avg cost Total cost
Social Sciences 38% 731 $82.08 $60,002.10
Humanities 29% 556 $83.97 $46,685.42
IAS 16% 316 $86.59 $27,188.23
Sciences 11% 212 $109.78 $23,274.14
Divinity 5% 101 $92.62 $9,354.33
Interdisciplinary 1% 24 $171.75 $4,121.91
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Review of Humanities Titles on eApproval Plan
• 306 of the 548 titles were accessed (56%)• Top five titles accessed:
• Emergence of the classical style in Greek sculpture (46)• Nice Girls, Naughty Sex (169)• Felt: Fluxus Joseph Beuys and the Dalai Lama (181)• Second Sin: Josephine Baker and the modern surface (342)• Republicanism Rhetoric and Roman Political Thought (358)
• Top publishers: Continuum, Cambridge UP, Palgrave, McFarland, Routledge
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Review of Science Titles on the eApproval Plan
• 103 of the 191 titles were accessed (54%)• The top five titles accessed:
• Bayesian Decision Analysis (201)• Kinetic View of Statistical Physics (209)• Intermolecular and Surface Forces (291)• Social Neuroscience (308)• Principles of Plasma Physics (625)
• Top publishers: Cambridge UP, Wiley, Springer, Elsevier, Princeton UP and Univ of California Press
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Review of Social Sciences Titleson the eApproval Plan
• 420 of the 731 titles were accessed (57%)• The top five titles accessed:
• Capitalism for and against: the feminist debate (179)• Future of power (202)• Sovereignty in fragments (441)• Reds at the blackboard (506)• The other cold war (632)
• Top publishers: Routledge, Palgrave, Cambridge UP, Springer
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Workflow
CURRENT
• Titles “shipped” to Duke• Receive invoice with bib
and order data• Load into Aleph• Turn titles on in
Discovery Service; A-Z list updated in 24 hours
• Create list of new titles to send to selectors twice a month
IDEAL
• Titles “shipped” to Duke• Simultaneous
notification sent to Discovery Service; they activate and add to A-Z list automatically
• Receive invoice with bib and order data
• Load into Aleph
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Duplicating Print for eApprovals
• Purchased 203 print books that duplicated eBooks
• Cost for that duplication was $25,400+
• Selector vs. Faculty requests 97/3 %
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Top 5 Subjects/Areas for Print Books Duplicating eApproval Books
Subject AreaNumber purchased % of Total
English Literature 57 28%
Film Studies 17 8.3%
Western Europe 15 7.3%
Philosophy 14 6.8%
Public Policy 10 4.9%
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Transition Philosophy
“I want to assure you that working in a transition period is an ungrateful job for any honest government.”
- Robert Kocharyan
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Communication Strategy,Library Staff
FAQs: ePreferred YBP Approval Plan
1. What if the eBook is not preferred by the patron?
2. How will I know which eBooks have come on the YBP approval plan?
3. How do I firm order an eBook in GOBI?
4. What if the eBook is not in the catalog yet?
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Communication Strategy, University Community
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Duke Next Steps
• Continuing pilot
• Evaluate print duplication
• Change in access model
• Additional platforms
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