checking student work in ms word how to mark up papers digitally by using ms word by thomas redd

Checking Student Checking Student Work In MS WordWork In MS WordHow to mark up papers digitally by How to mark up papers digitally by using MS Wordusing MS Word

By Thomas ReddBy Thomas Redd

RationaleRationale Stacks of Papers that need gradingStacks of Papers that need grading Hard to read handwritingHard to read handwriting Clear and complete feedbackClear and complete feedback Plenty of space available to write Plenty of space available to write

feedbackfeedback Environmentally friendly—save a treeEnvironmentally friendly—save a tree Wisely use the technology that we have Wisely use the technology that we have

availableavailable Easily mark and grade quizzes, journals, Easily mark and grade quizzes, journals,

essays—all written responsesessays—all written responses

SpecificationsSpecifications Create a way to collect students’ papers Create a way to collect students’ papers

electronicallyelectronically Email (attachments)Email (attachments) Drop BoxDrop Box Thumb drivesThumb drives LAN School (in the Lab)LAN School (in the Lab)

Microsoft WordMicrosoft Word ComputersComputers

Open MS WordOpen MS Word

Open the Review Toolbar by clicking ViewOpen the Review Toolbar by clicking View

Now click ToolbarsNow click Toolbars

Now click on Reviewing if it does not have a check mark in front of it. If it Now click on Reviewing if it does not have a check mark in front of it. If it has a check mark, the toolbar is already installed.has a check mark, the toolbar is already installed.

Your computer should now have these tools somewhere at the top.Your computer should now have these tools somewhere at the top.

Know your Markup ToolsKnow your Markup Tools

Make detail suggestions to studentsMake detail suggestions to students Show changes you would makeShow changes you would make Highlight problems such as spellingHighlight problems such as spelling Comments can be toggled on or offComments can be toggled on or off Save comments and return to studentsSave comments and return to students

Markup ToolsMarkup Tools

Choose “Final Showing Markup” in this Choose “Final Showing Markup” in this box to see the comments.box to see the comments.

Comments can also be turned off by Comments can also be turned off by selecting “Final.”selecting “Final.”

Marking Students’ WorkMarking Students’ Work You now are ready to mark students’ You now are ready to mark students’

workwork

Collecting DocumentsCollecting Documents Documents can be emailed to youDocuments can be emailed to you They can be collected in the lab using They can be collected in the lab using

LAN School LAN School Have students save documents to a Have students save documents to a

thumb drive thumb drive This method would be the easiestThis method would be the easiest I suggest that you have several thumb drives I suggest that you have several thumb drives

available to be used only to hand in workavailable to be used only to hand in work

Classroom LogisticsClassroom Logistics Have a thumb drive per row or tableHave a thumb drive per row or table Use a sticky label to identify the driveUse a sticky label to identify the drive

Perhaps students’ names on the drives Perhaps students’ names on the drives would helpwould help

Row number labels may be bestRow number labels may be best In your H drive, create a folder for In your H drive, create a folder for

students’ work with sub folders for drivesstudents’ work with sub folders for drives Do what works for youDo what works for you

Load a DocumentLoad a Document Open a student documentOpen a student document

(from the thumb drive, email, or LAN(from the thumb drive, email, or LAN School)School)

Select problem spots and click this button to highlight them.Select problem spots and click this button to highlight them.

Add comments by clicking this button.Add comments by clicking this button.

Adding comments is easy.Adding comments is easy.

Add notes that are clear to the students, and easily read.Add notes that are clear to the students, and easily read.

Use this button to show changes you make to the document. Use this button to show changes you make to the document.

Deleted items and format changes are noted.Deleted items and format changes are noted.


These buttons move your through your These buttons move your through your comments and changes step by stepcomments and changes step by step


This button lets the document owner This button lets the document owner accept all the changes you have made to accept all the changes you have made to their document.their document.


This button lets removes the comment This button lets removes the comment that you are currently on.that you are currently on.


This button adds the comment to the This button adds the comment to the highlighted selection in your documenthighlighted selection in your document


This button highlights the selected text.This button highlights the selected text.


This button allows you to change the This button allows you to change the highlighter color.highlighter color. You may wish to establish a standard color You may wish to establish a standard color

for different errors; yellow for spelling, pink for different errors; yellow for spelling, pink for grammar, etcfor grammar, etc


This button shows additions to a This button shows additions to a document in red, and adds a comment document in red, and adds a comment telling what is deleted telling what is deleted Use this to show students the changes you Use this to show students the changes you

propose for their document.propose for their document.


This button creates a double screen with This button creates a double screen with the document in the top, and the the document in the top, and the comments in a lower document like comments in a lower document like footnotes.footnotes. The footnotes section can be printed by The footnotes section can be printed by

clicking on it and printing.clicking on it and printing.

Returning the DocumentReturning the Document Once you have read the document and Once you have read the document and

added your comments, save the added your comments, save the document and return it to the studentdocument and return it to the student

Student CorrectionsStudent Corrections Students can change their paper Students can change their paper

according to you comments and resubmit according to you comments and resubmit it if you wishit if you wish

They turn off your comments using the They turn off your comments using the first box of the menu bar first box of the menu bar