children & families commission€¦ · 26/6/2012 · the stanislaus county children and...

Tuesday, June 26, 2012 @ 4:00 p.m.

Petersen Event Center 720 12th Street Modesto, CA

The Stanislaus County Children and Families Commission welcomes you to its meetings which are regularly held on the fourth Tuesday of each month. Your interest is encouraged and appreciated.

The agenda is divided into two sections:

CONSENT CALENDAR: These matters include routine financial and administrative actions and are identified with an asterisk (*). All items on the consent calendar will be voted on at the beginning of the meeting under the section titled “Consent Calendar.” If you wish to have an item removed from the Consent Calendar, please make your request at the time the Commission Chairperson asks if any member of the public wishes to remove an item from consent.

REGULAR CALENDAR: These items will be individually discussed and include all items not on the consent calendar and all public hearings.

ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE COMMISSION ON A MATTER ON THE AGENDA: Please raise your hand or step to the podium at the time the item is announced by the Commission Chairperson. In order that interested parties have an opportunity to speak, any person addressing the Commission will be limited to a maximum of 5 minutes unless the Chairperson of the Commission grants a longer period of time.

PUBLIC COMMENT PERIOD: Matters under the jurisdiction of the Commission, and not on the posted agenda, may be addressed by the general public at the beginning of the regular agenda and any off‐agenda matters before the Commission for consideration. However, California law prohibits the Commission from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the Children and Families Commission. Any member of the public wishing to address the Commission during the “Public Comment” period shall be permitted to be heard once for up to 5 minutes.

COMMISSION AGENDAS AND MINUTES: Commission agendas, Minutes, and copies of items to be considered by the Children and Families Commission are typically posted on the Internet on Friday afternoons preceding a Tuesday meeting at the following website: HUwww.stanprop10.org UH.

Materials related to an item on this Agenda submitted to the Commission after distribution of the agenda packet are available for public inspection in the Commission office at 930 15th Street, Modesto, CA during normal business hours. Such documents are also available online, subject to staff’s ability to post the documents before the meeting, at the following website HUwww.stanprop10.org UH.

NOTICE REGARDING NON‐ENGLISH SPEAKERS: Stanislaus County Children & Families Commission meetings are conducted in English and translation to other languages is not provided unless the Commission is notified 72 hours in advance that an interpreter is necessary. Please contact Administration at (209) 558‐6218 should you need a translator for this meeting. Las juntas de la Comision para Niños y Familias son dirigidas en Ingles y no hay traduccion disponible a menos que la Comision sea notificada con 72 horas por avanzado. Si necesita traducción, por favor contacte a la Comision al (209) 558‐6218. (Por favor tome nota, el mensaje es en Ingles pero se le asistara en Español cuando lo pida.)

REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Commission at (209) 558‐6218. Notification 72 hours prior to the meeting will enable the County to make reasonable arrangements to ensure accessibility to this meeting.

RECUSALS: California Government Code Section 87100 states that “no public official at any level of state or local government may make, participate in making or in any way use or attempt to use his/her official position to influence governmental decision in which he/she knows or has reason to know he/she has a disqualifying conflict of interest.” Likewise, California Government Code section 1090 provides that certain government officials and employees “…shall not be financially interested in any contract made by tem in their official capacity.”

These sections of law permit the Stanislaus County Children and Families Commission to execute contracts so long as the Commissioner(s) with the conflict recuses himself or herself from making, participating in making, or in any way attempting to use his or her official position to influence a decision on the contract.

UMEMBERS:

Christine Applegate

Community Services Agency

Vicki Bauman Vice‐Chair

School Representative

Vito Chiesa County Supervisor

David Cooper Community Representative

Denise Hunt Community Representative

Mary Ann Lee Health Services Agency

Nelly Paredes‐Walsborn, Ph.D. Community Representative

George Skol Chair

Community Representative

John Walker, MD Public Health Officer

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John Sims Executive Director

Commission Meeting Notice

Tuesday, June 26, 2012 @ Petersen Event Center, 720 12th Street, Modesto, CA

Children & Families Commission

930 15th Street, Modesto, CA 95354 Phone: 209.558.6218 Fax: 209.558.6225

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STRIVING TO BE THE BEST COUNTY IN AMERICA

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COMMISSION MEETING AGENDA June 26, 2012

I. Welcome & Introductions – Chair George Skol

II. Pledge of Allegiance

III. Announcement of Recusals 1

IV. Public Comment Period (Limit of 5 minutes per person)

V. Recognition for Years of Service – Luis Molina

VI. Approval of the Consent Calendar – Agenda items marked by an Asterisk (*)

VII. Agenda Items

A. Approval of the Commission Meeting Minutes of May 22, 2012. P. 4‐6

B. Executive Director’s Office

1. Approval of an Agreement with Stanislaus County Office of Education to Operate a Child Signature Program P. 7‐12

2. Authorization to Enter Into a Lease for Office Space at 1010 10th Street P. 13‐15

3. Biennial Review of the Commission’s Conflict of Interest Code P. 16‐22

C. Committee Reports 1. Accept the Minutes of the Executive Committee meeting of June 18, 2012. P. 23‐24

a. Monthly Financial Report as of May 31, 2012.

VIII. Correspondence – None.

IX. Commissioner Reports

X. Staff Reports

XI. Adjourn into Closed Session Public Employee Evaluation – Executive Director Government Code: 54957(b)

1 Commissioners may publicly announce the item(s) or recommendation(s) from which he/she will recuse himself or herself due to an actual or perceived conflict of interest. The Commissioner will excuse himself or herself from the meeting and leave the room when the specific agenda item comes up for discussion and voting.

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Commission Meeting Minutes

Tuesday, May 22, 2012 Patterson Room, SCOE, 1100 H Street, Modesto, CA

Members Present: Christine Applegate, Vicki Bauman, Vito Chiesa, David Cooper, Denise Hunt, Mary Ann Lee, Nelly Paredes‐Walsborn, George Skol (Chair), and Dr. John Walker.

Members Absent: None.

Staff Present: John Sims, Executive Director; Erica Inacio, Administration; Dan Rosas, Program Monitor; Luis Molina, Program Monitor; and Jack Doering, Commission Counsel.

I. Chair Skol called the meeting to order at 4:00 p.m. Commission members and attendees recited the Pledge of Allegiance.

II. Commission members were introduced and attendees were welcomed.

III. Announcement of Commissioner Recusals – None.

IV. Public Comment Period – None.

V. Consent Calendar The Consent Calendar was approved. Moved Bauman, Seconded Hunt. Unanimously approved.

VI. Agenda Items A. The Commission approved the Commission Meeting Minutes of February 28, 2012.

Approved on the consent calendar. Moved Bauman, Seconded Hunt. Unanimously approved.

B. Executive Director’s Office

1. Per Section 130140 of the California Health and Safety Code, the Stanislaus County Children and Families Commission is required to hold a public hearing on the State’s Commission’s Annual Report (which is submitted to the Legislature each January).

The Commission heard a presentation on the State Commission report’s contents and format. The report highlighted the results for each of the four result areas and the accountability section shared the results of the audit conducted for FY 2010‐2011, which was free of any negative findings. The report also mapped out the counties that were participating in First 5 California Matching Fund Programs; Stanislaus County participates in the CARES Plus program. After the presentation on the report, Chairman Skol opened the public hearing at 4:18 p.m. and hearing no comments from the public, the public hearing was closed at 4:19 p.m.

2. Section 130150 of the Health & Safety Code requires local Children & Families Commissions to have an annual financial audit/administrative compliance review performed and submitted to the State by October 15th of each year.

Since 2008‐2009, the Commission has contracted with Brown & Armstrong to perform the Commission’s audit/review. The firm has completed the audits of the Commission for the last three fiscal years on‐time and within established budgets. The Commission authorized the Executive Director to execute an agreement with Brown & Armstrong in the amount of $10,800 for the 2011‐2012 annual audit/administrative compliance review. Approved on the consent calendar. Moved Bauman, Seconded Hunt. Unanimously approved.



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3. The Commission heard a presentation by Ken Fitzgerald from Stanislaus Advocacy Action Team (a project of Stanislaus County Office of Education).

The project’s goal is to promote clean and healthy parks by organizing the community and advocating for local smoke‐free park policies. Ken shared facts on secondhand smoke and the policy action plan which includes: 1) assessing the issue and measuring support in the community, 2) raising awareness and recruiting partners, 3) advocating for effective smoke‐free policies, and 4) implementing policies and promoting healthy living.

Ken closed his presentation by asking the Commission to consider adopting a resolution that would support the development and enforcement of smoke‐free park policies.

The Commission thanked Ken for his presentation.

C. Committee Reports – Approved on the Consent Calendar. Moved Bauman, Seconded Hunt. Unanimously approved.

1. The Commission accepted the minutes for the Administrative Committee meeting held on May 7, 2012 – including the Monthly Financial Report as of April 30, 2012.

2. The Commission accepted the minutes for the Operations Committee meeting held on May 14, 2012.

VII. Correspondence – None.

VIII. Commissioner Reports – None.

IX. Staff Reports • Dan Rosas shared the 9th annual provider conference results. Approximately 400 individuals registered

for the conference (300 attended). The topic was child’s play and the conference did not have break‐out sessions as in previous years. The keynote speakers were Bev Bos and Michael Leeman.

Of the attendees completing surveys, 34% were new attendees, while 3% indicated that this was their 8th time attending. The ratings for food, facilities, handouts, and overall conference were all positive.

The total cost of the conference was $12,477, a cost of $41.59 per person. The relatively low cost was a result of the partnership with Stanislaus County Office of Education who allowed the Commission to use the Petersen Event Center at no cost.

The Conference will be broadcasted on the county cable channel and county website.

The Commission commended staff for a job well‐done.

• Lori Schumacher (Center for Human Services) and Aaron Crumrine (Sierra Vista) shared with the Commission how the Family Development Matrix (FDM) would be integrated into the Family Resource Center’s case management collection effort. The FDM is a comprehensive and strengths‐base assessment tool that enhances the community’s commitment to supporting families while tracking family and service outcomes. The FDM allows the opportunity to document the progress made by the families at 3, 6, and 9 month intervals and becomes an empowerment plan for the families. The project is funded by the Office of Child Abuse Prevention.

The Commission received $8,000 in funding to pay for costs incurred while establishing indicators, interventions, and hosting staff training. Family Resource Center staff will be attending a training on the assessment instrument and to learn to enter data. The training will take place on May 31st.

• Luis Molina shared with the Commission information on a car seat safety grant of $4,999.99. The Department of Public Health, Safe & Active Communities contacted all 58 commissions about the opportunity to apply for the grant. Luis completed the application and the Stanislaus County Commission qualified for the funds – they must be used by June 15th. Luis shared with the Commission the car seat activities he has participated in and the other events coming up.

• John Sims shared information on Prop 29 – the California Cancer Research Act – a $1 per‐pack tax on cigarettes. If approved, it is expected to generate over $855 million per year to pursue potential cures

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for cancers, heart disease, and other tobacco‐related illnesses. The initiative has a backfill clause to protect the existing Prop 10 tobacco tax revenue streams. The ballot initiative will be decided by California voters on June 5, 2012.

• John Sims shared with the Commission that the Prop 10 Evaluation Data System (PEDS), a free data gathering system provided by First 5 California (used to collect age, ethnicity, and other service information to compile the State’s annual report), was scheduled to end on June 30th and was to be replaced by PROOF. However, the State has canceled the contract with the PROOF developer because it does not have an upload feature. The State has now announced that PEDS will continue through December 31st while they figure out what to do. Stanislaus County has not budgeted any money for a data gathering system and is optimistic that the State will continue with PEDS. Commission staff will keep the Commission and partners informed as new details develop.

X. At 5:38 p.m., the Commission moved into closed session – Public Employee Evaluation – Executive Director, Government Code 54957(b).

XI. The Commission reconvened at 5:45 and Chair Skol announced no action was taken in the Closed Session. The meeting adjourned at 5:48 p.m.

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COMMITTEE ROUTING

Administrative/Finance Operations Executive

Stanislaus County Children and Families Commission

ACTION AGENDA SUMMARY AGENDA DATE: June 26, 2012 COMMISSION AGENDA #: VII – B – 1 (CONSENT)

SUBJECT: Approval of an Agreement with the Stanislaus County Office of Education (SCOE) to Operate a Child Signature Program

BACKGROUND:

On March 30, 2012, the First 5 California Commission issued a request for applications (RFA) entitled “Child Signature Program Request for Applications #2”. The purpose of RFA #2 is to increase quality in early learning programs for children ages 0 to 5 in identified early care and education (ECE) centers where the educational divide is greatest (i.e., neighborhoods in catchment areas of elementary schools with Academic Performance Index [API] scores in deciles 1‐3). In short, this grant will fund an assessment and quality improvement program at high need early learning sites to help sites and teachers determine what they need to do to meet best practice definitions.

Concerned with having sufficient internal capacity and expertise to operate the program, Commission staff determined that SCOE was interested in operating the program as described in RFA #2. On May 21, 2012, the Commission submitted an RFA #2 application to First 5 California on behalf of SCOE. (As only county commissions are eligible to apply for this grant, local commissions must serve as the lead agency and then subcontract with other agencies to operate the program. A number of counties have applied under RFA #2 on behalf of their Offices of Education.)

On June 18th, First 5 CA posted an award notice indicating $105,000 annually will be made available to Stanislaus County for the next three fiscal years to fund technical assistance for 30 or more classrooms. Administrative and overhead costs are not eligible under the grant. As nothing has been budgeted by the Commission for these costs in 2012‐2013, SCOE has agreed to absorb them. A stated goal of RFA #2 is to move the 30 classrooms to RFA #3 – which is scheduled to be issued in March of 2013 and which will require local matching funds. As no funds have been budgeted by the Commission for RFA #3, Stanislaus County will participate in the program only if another agency can provide the matching funds.

Because the lead for RFA #2 must be a local Prop 10 Commission, for SCOE to operate the program it will be necessary to contractually define roles and responsibilities regarding the operation and administration of RFA #2. The attached draft agreement addresses these issues. Some of the more significant provisions of the draft agreement with SCOE include:

o Three year term beginning July 1, 2012 o Monies awarded to Stanislaus County under RFA #2 will be “passed through” to SCOE o SCOE will be responsible for providing administrative and overhead funds o SCOE will be responsible for preparing and submitting all fiscal, administrative, and evaluation

reports required by First 5 CA, including data gathering and data entry o 60 day termination clause by either party

SCOE is presently operating the CARES Plus teacher training program on behalf of the Commission. Under CARES Plus, SCOE was able to contract directly with First 5 CA, thereby making it unnecessary to have an agreement with the Commission. The requirement that the Stanislaus Commission hold the contract for RFA #2 with First 5 CA necessitates this agreement with SCOE.

The Executive Committee met on June 18th to review and discuss this item.

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Attest: Erica M. Inacio – Administration

STAFF RECOMMENDATIONS: Authorize the Executive Director to enter into and sign an agreement with the Stanislaus County Office of Education (SCOE) to operate a Child Signature Program known as RFA#2. Changes to the draft agreement shall be acceptable to the Commission’s Counsel and the Commission’s Executive Director.

FISCAL IMPACT: Except for some occasional, limited administrative staff time, there is no fiscal impact associated with this agenda item.

COMMISSION ACTION:

On motion of Commissioner ; Seconded by Commissioner and approved by the following vote: Ayes: Commissioner(s): Noes: Commissioner(s): Excused or Absent Commissioner(s): Abstaining: Commissioner(s): 1) Approved as recommended. 2) Denied. 3) Approved as amended. Motion:

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AN AGREEMENT 0BFOR

ADMINISTRATIVE AND PROFESSIONAL INDEPENDENT CONTRACTOR SERVICES

May 23, 2012 Draft WHEREAS, the Stanislaus County Children and Families Commission is eligible to apply for a grant from First 5 California to operate an assessment and quality improvement program at early learning sites, and WHEREAS, the name of the grant offered by First 5 California is entitled: “RFA 2 Request for Application for the Child Signature Program” (RFA #2), and WHEREAS, the Children and Families Commission does not have the capacity or expertise to effectively operate the RFA #2 program, and WHEREAS, the Stanislaus County Office of Education has the expertise and staff to effectively operate RFA #2, and WHEREAS, the Children and Families Commission and the Office of Education wish to collaborate in order to operate RFA #2 in Stanislaus County. NOW, THEREFORE, the Stanislaus County Children and Families Commission (Commission) and the Stanislaus County Office of Education (SCOE) agree as follows:

1. Commission agrees to be the administrative lead and fiscal pass through for the Child Signature Program RFA #2.

2. Commission agrees to submit to First 5 California a proposal prepared by SCOE in response to RFA #2. If awarded by First 5 California, SCOE agrees to operate an assessment and quality improvement program in accordance with the requirements of RFA #2 and the SCOE proposal approved by First 5 CA. SCOE agrees to operate the RFA #2 program within the budget established and approved by First 5 California. SCOE further agrees to adhere to operational, fiscal, reporting, evaluation, and any other requirements of First 5 California. (RFA #2, amendments to RFA #2, and any SCOE proposal approved by First 5 California are incorporated into this agreement by way of this reference.)

3. At least quarterly, SCOE shall submit invoices to Commission containing allowable program operational expenditures under RFA #2. Once the Commission determines a SCOE invoice to be accurate and complete, SCOE shall be entitled to payment from Commission within 30 calendar days.

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4. SCOE acknowledges that RFA #2 does not permit administrative or indirect costs to be claimed. Such costs will be absorbed and funded by SCOE.

5. Upon a determination by First 5 California and/or programmatic or financial auditors that expenditures made by SCOE are not allowable under RFA #2 or not allowable under State or local financial/operational/programmatic rules or regulations, Commission shall be relieved of any obligation to pay SCOE for work performed under RFA #2. If such determination is made after payment has been made, SCOE agrees to refund disallowed or non‐permitted payments within 30 calendar days.

6. To the fullest extent permitted by law, SCOE shall defend, indemnify, and hold harmless the Commission and its agents, officers and employees from and against all claims, damages, losses, judgments, liabilities, expenses and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by SCOE or SCOE's officers, employees, agents, representatives or subcontractors.

• SCOE's obligation to defend, indemnify and hold the Commission and its agents, officers and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for SCOE to procure and maintain a policy of insurance.

• To the fullest extent permitted by law, the Commission shall indemnify, hold harmless and defend SCOE and its officers, employees, agents, representatives or subcontractors from and against all claims, damages, losses, judgments, liabilities, expenses and other costs, including litigation costs and attorney's fees, arising out of or resulting from the sole negligence or wrongful acts of Commission and its officers or employees.

7. All acts of SCOE and its officers, employees, agents, representatives, subcontractors and all others acting on behalf of SCOE relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers or employees of Commission. SCOE, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of Commission. Except as expressly provided in this agreement, SCOE has no authority or responsibility to exercise any rights or power vested in the Commission. No agent, officer or employee of the Commission is to be considered an employee of SCOE. It is understood by both SCOE and Commission that this Agreement shall not be construed or considered under any circumstances to create an employer‐employee relationship or a joint venture.

• At all times during the term of this Agreement, SCOE and its officers, employees, agents, representatives or subcontractors are, and shall represent and conduct themselves as, independent contractors and not employees of Commission.

• SCOE shall determine the method, details and means of performing the work and services to be provided by SCOE under this Agreement. SCOE shall be responsible to Commission only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to Commission's

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control with respect to the physical action or activities of SCOE in fulfillment of this Agreement. SCOE has control over the manner and means of performing the services under this Agreement. If necessary, SCOE has the responsibility for employing other persons or firms to assist SCOE in fulfilling the terms and obligations under this Agreement.

• If in the performance of this Agreement any third persons are employed by SCOE, such persons shall be entirely and exclusively under the direction, supervision and control of SCOE. All terms of employment including hours, wages, working conditions, discipline, hiring and discharging or any other term of employment or requirements of law shall be determined by SCOE.

• It is understood and agreed that as an independent contractor and not an employee of Commission, SCOE and SCOE's officers, employees, agents, representatives or subcontractors do not have any entitlement as a Commission employee, and, except as expressly provided for in any scope of work made a part hereof, do not have the right to act on behalf of the Commission in any capacity whatsoever as an agent, or to bind the Commission to any obligation whatsoever.

• It is further understood and agreed that SCOE must issue W‐2 forms or other forms as required by law for income and employment tax purposes for all of SCOE's assigned personnel under the terms and conditions of this Agreement.

• As an independent contractor, SCOE hereby indemnifies and holds Commission harmless from any and all claims that may be made against Commission based upon any contention by any third party that an employer‐employee relationship exists by reason of this Agreement.

8. SCOE shall prepare and maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this project. This includes any handwriting, typewriting, printing, photostatic, photographing and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof.

• Any authorized representative of Commission shall have access to any writings as defined above for the purposes of making audit, evaluation, examination, excerpts and transcripts during the period such records are to be maintained by SCOE. Further, Commission has the right at all reasonable times to audit, inspect or otherwise evaluate the work performed or being performed under this Agreement.

9. This agreement may be terminated with or without cause by either party following a 60 calendar day written notice to the other party.

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10. This agreement shall terminate on June 30, 2015. However, nothing in the termination of this agreement shall relieve SCOE of its obligations to complete financial, evaluation, programmatic, or any other reports that may be required by First 4 California or Commission and due after June 30, 2015.

IN CONSIDERATION OF THE ABOVE, this agreement is entered into and shall become effective on the first day of July, 2012. STANISLAUS COUNTY CHILDREN AND FAMILIES COMMISSION BY: BY: JOHN SIMS EXECUTIVE DIRECTOR “COMMISSION” “CONTRACTOR” APPROVED AS TO FORM: BY: JOHN P. DOERING COUNSEL STANISLAUS COUNTY CHILDREN AND FAMILIES COMMISSION

APPROVED PER THE CHILDREN AND FAMILIES COMMISSION ITEM NO. , DATED .

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COMMITTEE ROUTING



ACTION AGENDA SUMMARY AGENDA DATE: June 26, 2012 COMMISSION AGENDA #: VII – B – 2

SUBJECT: Authorization to Enter Into a Lease for Office Space at 1010 10th Street

BACKGROUND:

The main source of revenue for the Stanislaus County Children and Families Commission is a $.50 per pack tax on tobacco products. Due to fewer smokers and decreased tobacco sales, this source of revenue has been steadily declining since Proposition 10 was approved by voters in November of 1998. To stabilize its support of local programs, the Commission has been systematically using a portion of its reserves each year.

Recognizing that its reserves are nearing policy minimums, in its 2012‐2013 budget the Children and Families Commission adjusted its support of programs and the number of staff members in the Commission office. As a result of these decreases, the Commission’s 12‐13 budget assumed 1) part of the existing office space currently occupied by the Commission is rented to another tenant or 2) Commission offices are relocated to a less expensive location. Staff, through the County’s Purchasing Department, has contacted County department heads and, to date, there is no interest from other departments in renting all or part of the Commission’s office space. But because of those inquiries, the Commission was approached by the Auditor’s Office about renting space in the Auditor’s Office on the fifth floor at 10th Street Place (1010 10th Street, Modesto).

Commission staff has toured the office space available on the fifth floor and believes it to be sufficient for the Commission’s needs. The proposed lease cost of the fifth floor space is $14, 400 per year (including utilities). This cost is lower than the Commission’s costs for its existing office space – even if half the space at 930 15th Street is rented to another entity.

Commission staff also performed an internet survey of other office spaces available in the downtown Modesto area. The attached chart indicates the $14,400 cost of the fifth floor space is lower than what can be obtained on the private market.

Under our current office space lease with Gina Bosio, a 90 day notice must be given before the lease may be terminated. The Auditor’s Office is recommending that the termination notice be given after a lease agreement for the fifth floor space is signed. If this agenda item is approved by the Commission, Commission offices would be moved to the fifth floor of 1010 10th Street around November 1, 2012.

The Executive Committee met on June 18th to review and discuss this item.

STAFF RECOMMENDATIONS: 1. Authorize the Commission’s Counsel and the Commission’s Executive Director to negotiate lease

terms for office space at 1010 10th Street that are acceptable to both. 2. Authorize the Executive Director to sign the agreement 3. Authorize the Executive Director to provide a 90 day notice to Gina Bosio to terminate the lease

agreement for 930 15th Street (once a lease agreement for fifth floor office space is executed with Stanislaus County)

FISCAL IMPACT: The Commission is projected to spend $43,392 ($57,000 when utilities are included) in 2012‐2013 to lease office space at 930 15th Street in Modesto. The Auditor’s Office has projected a cost of $14,400 annually (including

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utilities) to lease office space on the fifth floor of 1010 10th Street in Modesto. Approval of this agenda item is expected to generate savings of approximately $42,600 annually (when the cost of utilities is included).

COMMISSION ACTION:

On motion of Commissioner ; Seconded by Commissioner and approved by the following vote: Ayes: Commissioner(s): Noes: Commissioner(s): Excused or Absent Commissioner(s): Abstaining: Commissioner(s): 1) Approved as recommended. 2) Denied. 3) Approved as amended. Motion:

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Assumptions: Variables:Room for 4 offices Costs to relocate offices (Server, Router, Phone Switch, Networking, Furniture)Storage Utility CostsCopier Space Conference Room Cost (Dead Space)Meeting Room Landline CostsDowntown area AlarmParking Parking

Bosio Building 930 15th Street, Modesto 3,200 1.13$ 3,616.00$ 43,392.00$

Modified Gross ‐We pay for utilities, insurance, janitorial

Private/Public Parking *Total cost: $ 57,027

Bosio Building 930 15th Street, Modesto 1,975 1.13$ 2,231.75$ 26,781.00$

Modified Gross ‐We pay for utilities, insurance, janitorial

Private/Public Parking *Total cost: $ 35,173

Tenth Street Place 1010 10th Street, Modesto 1,000 1.20$ 1,200.00$ 14,400.00$ Full Service Parking Garage *Total cost: $ 14,400

Building Address Sq. Ft. Costs / Sq. Ft.Monthly

Rental Cost Annual Cost Costs Parking

1 1127 12th Street, Modesto 1,710 0.79$ 1,350.90$ 16,210.80$ Gross‐ Costs TBD 4 Private spaces

2 1200 F Street, Modesto 1,846 0.75$ 1,384.50$ 16,614.00$

Modified Gross ‐We pay utilities, A/C Maintenance, insurance, janitorial ??

3 Coyote Building 1207 13th Street, Modesto 1,762 0.85$ 1,497.70$ 17,972.40$ Modified Gross ‐Costs TBD ?

4 Pacific Center 1012 11th Street, Modesto 1,880 $ 0.71 ‐ $0.75 1,575.00$ 18,900.00$ Modified Gross ‐Costs TBD

Parking available within walking distance

5 1200 G Street, Modesto 2,200 0.82$ 1,804.00$ 21,648.00$ Modified Gross ‐Costs TBD ?

6 Wilshire Suites 509 13th Street, Modesto 2,229 0.85$ 1,894.65$ 22,735.80$ Modified Gross ‐Costs TBD Private Parking

7 801 15th Street, Modesto 2,380 0.85$ 2,023.00$ 24,276.00$ Modified Gross ‐Costs TBD

On‐site & Street Parking

8 City Center Professional Offices 948 11th Street, Modesto 2,225 ?? 2,100.00$ 25,200.00$ Full Service ‐ All utilties included ??

9 Courthouse Plaza 1111 "I" Street, Modesto 2,044 1.05$ 2,146.20$ 25,754.40$

Pay taxes, maintenance, utilities, janitorial Public Parking

10 1321 "I" Street, Modesto 1,908 $1.20 ‐ $ 1.40 2,391.20$ 28,694.40$ Modified Gross ‐Costs TBD Private Parking

11 100 Sycamore Avenue, Modesto 2,529 1.25$ 3,161.25$ 37,935.00$

We pay Pro‐rate share of utilities & janitorial Private parking

12 Historical Masonic Temple 1500 J Street, Modesto 2,055 $ 1.35 ‐ $1.50 3,272.50$ 39,270.00$

Full Service ‐ Only pay for internet and Liability Insurance Public Parking

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COMMITTEE ROUTING



ACTION AGENDA SUMMARY

AGENDA DATE: June 26, 2012 COMMISSION AGENDA #: VII – B – 3

SUBJECT: Biennial Review of the Commission’s Conflict of Interest Code

BACKGROUND:

The Political Reform Act, codified as California Government Code Section 87306.5, requires every local government agency to review its conflict of interest code in even numbered years. No later than October 1st of each even numbered year, local government agencies must submit to their County Board of Supervisors a notice indicating whether or not an amendment is necessary. If the notice indicates an amendment is necessary, within 90 days of submitting the notice, the amended code is to be forwarded to the Board of Supervisors for its approval. Code amendments are not effective until the Board of Supervisors’ approval is granted.

If the October 1st notice indicates no amendment is needed to the Code, the agency has fulfilled its obligations under law.

Under the current Conflict of Interest Code, the following Commission positions are to submit a Statement of Economic interests form (also known as Form 700):

• Commissioners • Executive Director • Attorney • Consultants (under specified conditions)

A copy of the Commission’s current Conflict of Interest Code has been attached to this agenda summary.

A June 8th letter from the Clerk to the Board of Supervisors (attached) informed the Commission that the Clerk will no longer be the designated receiver for the Commission’s 700 forms. The Commission must now change its Conflict of Interest Code and designate a Commission staff member to receive 700 forms. Therefore, it is recommended that the Commission notify the Stanislaus County Board of Supervisors that the Commission’s Conflict of Interest Code needs to be amended. It is also recommended that the amendment be approved by the Commission within 90 days.

The Executive Committee discussed this item on June 18th.

RECOMMENDATIONS:

1. Authorize staff to submit a notice to the Stanislaus County Board of Supervisors indicating the Children and Families Commission intends to amend its Conflict of Interest Code.

2. Direct staff to propose changes to Section 204 of the Policies and Procedures Manual (the Conflict of Interest Code) – including one change which will designate the Commission’s Executive Director as the filing officer for Commissioners’ 700 forms

3. Direct staff to list the Conflict of Interest Code amendment on the Commission’s next meeting agenda.

FISCAL IMPACT: There is no fiscal impact associated with approval of this agenda item.

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COMMISSION ACTION: On motion of Commissioner ; Seconded by Commissioner and approved by the following vote: Ayes: Commissioner(s): Noes: Commissioner(s): Excused or Absent Commissioner(s): Abstaining: Commissioner(s): 1) Approved as recommended. 2) Denied. 3) Approved as amended. Motion:

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Section 204 – Conflict of Interest Code Policy: The Political Reform Act, Government Code Section 81000 et seq., and California Health and Safety Code Section 130140 (d)(4)(A) require the Commission to adopt a conflict of interest code for its members. When considering matters, Commission members who have a financial interest or a conflict, as defined by law, or appear to have a financial interest or conflict, are to abstain from discussions and votes on the matter. Procedure: 204.1 The Fair Political Practices Commission has adopted a regulation, 2 California Code of

Regulations, Section 18730, containing the terms of the Standard Conflict of Interest Code. The terms of this Code, and any amendments to it duly adopted by the Fair Political Practices Commission, are hereby incorporated into the Commission’s policies by this reference.

204.2 Under the provisions of the Standard Code, designated employees shall file Statements

of Economic Interest on a form commonly known as “Form 700”. Listed below are the disclosure categories:

Category 1 All sources of income, interest in real property and investments and

business entities located in or doing business in Stanislaus County.

Category 2 Investments and business positions in business entities and sources of income which provide services, supplies, materials, machinery or equipment of the type utilized by the Stanislaus County Children and Families Commission.

Category 3 Consultants shall disclose, as set forth in Category 1, subject to the

following limitation. The Executive Director may determine in writing that a particular consultant, although a “designated position”, is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such a written determination shall include a description of the Consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. Such determination shall be a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.

204.3 In recognition that the Commission is administered by a nine-member policy making

body with an Executive Director, the following employees and others constitute the designated and disclosure categories described in the State Code.

Designated Positions Category Commissioners 1 Executive Director 1 Attorney 2 Consultant(s) 3

204.4 At the time a matter comes before the Commission in which a Commission member has a financial interest or a conflict, or when it appears a Commission member has a

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financial interest or conflict, the Commission member is to so inform the Chair of the Commission. Unless otherwise advised by Counsel, the member should abstain from discussions and votes on the matter.

204.5 Commissioners will file their statement of economic interest with the Executive Director.

Commission staff will file the original statements with the Clerk to the Board of Supervisors. The Executive Director will keep copies of statements on file in Commission offices.

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1

STRIVING TO BE THE BEST COUNTY IN AMERICA

MEMBERS:

Christine Applegate

Community Services Agency

Vicki Bauman Vice‐Chair

School Representative

Vito Chiesa County Supervisor

David Cooper Community Representative

Denise Hunt Community Representative

Mary Ann Lee Health Services Agency

Nelly Paredes‐Walsborn, Ph.D. Community Representative

George Skol Chair

Community Representative

John Walker, MD Public Health Officer

*************************

John Sims Executive Director

Executive Committee Minutes Monday, June 18, 2012

Commissioners Present: George Skol, Vicki Bauman, and Vito Chiesa Commissioners Absent: None. Staff Present: John Sims and Erica Inacio

1. Concerned with attempts by the State to divert Commission reserve funds and/or a portion of the tobacco tax revenue stream to the State General Fund, Commissioners asked staff to obtain more detailed information on the option of advancing funds to contractors. Staff discussed with Brown & Armstrong (auditors) the impact on the Commission’s fund balance by advancing money to contractors. Staff was informed that funds would still show up in the Cash Fund Balance Funds, and would be listed as an asset (money owed).

The Committee agreed to suspend research into advancing funds to contractors.

2. The Committee was informed that no County department has expressed interest in subleasing the four offices available in the Commission Offices. Commission staff was contacted by the Auditor’s Office, at 1010 10th Street, who indicated that space was available on their floor. Staff followed up on the offer and determined that total costs for the space would be approximately $14,400. Staff ran a comparison with other office space availability in the downtown area, which took into account parking, storage, meeting space, and room for four offices. The Auditor’s Office alternative was the least expensive.

The Committee directed staff to put the item on the June 26th Commission meeting agenda.

3. The Committee was informed that the Executive Committee would be making recommendations on a slate of candidates for the Vice‐Chair position at their August Commission meeting. The new Vice‐Chair would take office on September 1st.

4. The Committee was presented with a Monthly Contract Report for the period ending May 31, 2012.

5. The Committee was informed that the next Commission meeting is scheduled in the Petersen Event Center. Items to be discussed include:

a. Authorization to Enter Into a Memorandum Of Understanding With Stanislaus County Office of Education for the Child Signature Program Grant (Consent)

b. Biennial Review of the Commission’s Conflict of Interest Code c. Staff Information (if any) d. Closed Session: Public Employee Evaluation ‐ Executive Director,

Government Code: 54957 (b)



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BudgetActual

ExpendituresRemaining Budget

% Actual to Budget

1 BHRS 1,523,009$ 992,118$ 530,891$ 65%2 El Concilio 98,000$ 63,486$ 34,514$ 65%

3 211 Project 150,000$ 68,950$ 81,050$ 46%4 Food Stamp Outreach (Canceled) 50,000$ -$ 50,000$ 0%

Family Resource Centers:5 Ceres Partnership for Healthy Children 154,771$ 71,743$ 83,028$ 46%6 Hughson Family Resource Center 120,865$ 78,401$ 42,464$ 65%7 N. Modesto/Salida Family Rescource Center 347,192$ 145,595$ 201,597$ 42%8 Oakdale/Riverbank Family Resource Center 127,711$ 53,344$ 74,367$ 42%9 Parent Resource Center 435,651$ 335,725$ 99,926$ 77%

10 Turlock Family Resource Center 203,942$ -$ 203,942$ 0%11 Westside Family Resource Center 169,224$ 84,962$ 84,262$ 50%12 The Bridge 185,000$ 122,911$ 62,089$ 66%13 Healthy Start Sites 374,418$ 141,447$ 232,971$ 38%

14 Children's Crisis Center 460,000$ 345,090$ 114,910$ 75%15 Family Justice Center 100,000$ 48,936$ 51,064$ 49%

Total Area 1: 4,499,783$ 2,552,708$ 1,947,075$ 57%

16 Keyes (1) 62,500$ 43,993$ 18,507$ 70%17 Grayson (1) 62,500$ 40,590$ 21,910$ 65%18 Riverbank (2) 125,000$ 47,435$ 77,565$ 38%19 Turlock (3) 187,500$ 104,632$ 82,868$ 56%

20 Family Friends Neighbors/ASQ Training 147,731$ 84,762$ 62,969$ 57%Total Area 2: 585,231$ 321,413$ 263,818$ 55%

21 HSA - Healthy Cubs 570,000$ 120,299$ 449,701$ 21%

22 Golden Valley Dental Education/Screening Services 65,000$ -$ 65,000$ 0%23 Health Services Agency-Dental Education 10,000$ 4,505$ 5,495$ 45%

24 HSA - Perinatal Home Visitations (HBO) 1,339,160$ 775,767$ 563,393$ 58%

25 DMCF - MOMobile#1 10,088$ 10,088$ -$ 100%26 DMCF - MOMobile (Revised SOW) 30,000$ -$ 30,000$ 0%

27 Shaken Baby Syndrome (Revised SOW) 13,000$ -$ 13,000$ 0%Total Area 3: 2,037,248$ 910,659$ 1,126,589$ 45%

28 SCOE - Healthy Start Support 82,378$ 43,605$ 38,773$ 53%Total Area 4: 82,378$ 43,605$ 38,773$ 53%

Total Services Contracts 7,204,640$ 3,828,385$ 3,376,255$ 53%

RESULT AREA 1: Improved Family Functioning (Family Support, Education, and Services)

Early Education Provider Programs

STANISLAUS COUNTY CHILDREN & FAMILIES COMMISSION CONTRACT SCHEDULE

5/31/2012

Behavioral and Mental Health Services

Community Resource and Referral

Targeted Intensive Parent Support Services

RESULT AREA 2: Improved Child Development (Child Development Services)Early Education Programs for Children

RESULT AREA 4: Improved Systems of CareService Outreach, Planning, Support, and Management

RESULT AREA 3: Improved Health (Health Education and Services)Health Access

Oral Health

Prenatal Care

Primary Care Services (Immunizations, Well‐Child Checkups)

Safety Education and Intentional and Unintentional Injury Prevention

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children & families commission€¦ · 26/6/2012 · the stanislaus county children and...

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