citizen’s...3 i. mandate under executive order no. 449: assist in the formulation of policies on...
TRANSCRIPT
-
1
-
2
CITIZEN’S CHARTER 2020 (2nd Edition)
BUREAU OF THE TREASURY
-
3
I. Mandate
Under Executive Order No. 449:
Assist in the formulation of policies on borrowing, investment and capital market development;
Formulate adequate operations guidelines for fiscal and financial policies; Assist in the preparation by government agencies concerned of an annual
program for revenue and expenditure targets, borrowing levels and cash balances of National Government;
Maintain books of accounts of the cash transactions; Manage the cash resources, collect taxes made by the National
Government (NG) and guarantee forward cover fees due NG, control and service its public debt, both foreign or domestic;
Issue, service, redeems government securities for the account of the National Government as may be authorized by the President pursuant to law;
Administer the Securities Stabilization Fund by purchase and sale in the open market of government bills and bonds to increase the liquidity and stabilize the value of said securities in order to promote private investment in government securities;
Act as principal custodian of financial assets of the National Government, its agencies and instrumentalities;
Bond all accountable public officials and employees pursuant to the provisions of the Public Bonding Law and issue appropriate guidelines therefore;
Perform such other related functions as may be assigned to it by competent authorities.
Under Republic Act No. 245 as amended by Presidential Decree No. 142;
Republic Act No. 1000:
Certify allowable debt and guarantee. Manage contributions to the Bond Sinking Fund and the fund itself. Under Republic Act No. 3844:
1. Manage the Assurance Fund for the redemption of Land Reform Bonds.
Under Republic Act No. 6657:
Manage the Agrarian Reform Fund.
Under Executive Order No. 739 and Republic Act No. 8250:
Offset from the budgetary support to Government-Owned and Controlled Corporations (GOCCs) their corporate cash dividend under R.A. 7656, guarantee fees, advances for loans relent to GOCCs as well as for obligations which are guaranteed by the NG and other valid receivables of NG.
-
4
Under Act No. 3936 as amended by Presidential Decree No. 679:
Initiate legal proceedings for escheat of unclaimed balances in favor of the government.
II. Vision
To be a pro-active manager of the public funds characterized by active duration
management, minimization of interest rate risks and hedging of financial risks.
III. Mission
To efficiently and effectively manage the financial resources of the government by maximizing revenues from available funds and minimizing costs of financing whenever possible.
IV. Service Pledge
We, the Bureau of the Treasury (BTr), commit to provide our clients and stakeholders with transparent, responsive and cost-efficient Treasury services by continually improving our quality management systems and by adopting best practices in governance. We shall be steadfast in pursuing prudent and proactive management of financial resources and debt portfolio of the government.
We adhere to: 1. Deliver our services with excellence, professionalism, competitiveness and
with a high degree of ethical standards in relations with clients, stakeholders and the general public;
2. Comply with all applicable laws, rules and regulations; and 3. Uphold continuous improvement through disciplined exercise of financial
integrity and operational efficiency in our functions.
We advocate a high standard of public service through pro-active quality culture in building economic progress and development, founded on empowered and skilled professionals. We commit to attend to all applicants or requesting parties who are within the premises of the office prior to the end of official working hours and during lunch break. “Makabago, Maunlad at Mabisang Pamamahala ng Ingatang-yaman.”
-
5
V. List of Services
Central Office External Services
1. Data/ Information Request from Various Agencies/Offices .................................. 9
2. Statement of Taxes Withheld by BTr on Interest Income on GS Investments of
Bond Holders ..................................................................................................... 11
3. Reimbursement for Interest/ Redemption Payments due on the 10-year Agrarian
Reform (AR) Bonds Issued by NG ..................................................................... 13
4. Recognition of a Financial Institution (FI) as a Government Securities Eligible
Dealer (GSED) Participant in the Auction of Government Securities (GS) ........ 15
5. Provision of Government Securities (GS) Registry-Related Services ................ 17
a. Request for the creation of a tax exempt account in NRoSS 17
a. Claim for Interest / Redemption Payment by FIs/ PDIC or IC-
designated Receiver/ Liquidator of matured and unredeemed
certificated and CBP book-entry registered GS transferred by BSP to
DOF-BTr pursuant to RA 7653 (The New Central Bank Act). 19
6. Review of Process and Assistance in National Collection System/ Arrangement
.......................................................................................................................... 22
7. Reply/comments on Audit Observation Memorandum ....................................... 26
8. Reply to COA - Audit Observation Memorandum (COA-AOM) .......................... 29
9. Payment of Fidelity Bond Premium of Bonded BTr-Officials and Employees .... 31
10. Processing of Terminal Leave Benefits of Retirees ........................................... 33
11. Issuance of Certification of Deposited National Collections ............................... 35
12. Configuration of NRoSS Tokens and Issuance to System Users ...................... 41
13. NRoSS VPN Connection ................................................................................... 43
14. Preparation/Submission of Certification on Excess Income ............................... 44
15. Preparation of BTr Comments on various House and Senate Bills.................... 46
16. Inspection and Acceptance of Delivered Goods and Services .......................... 48
a. Inspection of delivered simple goods/services (no need for site
inspection and complex testing) vis-à-vis approved and accepted
Purchase Order (PO) / Agreement / Contract and acceptance of the
same if evaluated to be within the terms, conditions, specifications
and / or terms of reference stipulated in the PO/Agreement/Contract. 48
b. Procured Goods/Services Needing Testing/Burning and/or Site
Inspection 49
-
6
c. Procured Goods/Services To Be Delivered in the BTr Regional /
Provincial Offices 50
17. Processing of Payment to Suppliers .................................................................. 52
a. Projects procured through BAC (Public Bidding) 52
b. Projects procured through Shopping, SVP, Lease of Venue 54
18. Release of Retention Money/ Fee ...................................................................... 56
19. Conduct of Legal Investigation .......................................................................... 58
a. Legal Investigation 58
b. For Background Investigation 62
c. Post-Qualification Investigation 66
20. Reactivation of Unclaimed Balances Accounts .................................................. 70
21. Preparation of Position Paper ............................................................................ 78
22. Legal Documentation ......................................................................................... 80
a. Contracts 80
23. Legal Advisory ................................................................................................... 82
a. Tax Exemption 82
b. Other Request For Legal Opinion 84
Internal Services
1. Budget Execution............................................................................................... 87
a. Processing of Obligation Request and Status (ORS) 87
b. Processing of Adjustments on Obligations Incurred through
Notice of Obligation Request and Status Adjustments (NORSA) 94
c. Issuance of Certification of Availability of Funds
(Appropriation/Allotment) 97
2. Review, Preparation and Endorsement of Payment for Utilities (ISP, Leased
Lines etc.) and Contracts / Projects ................................................................. 101
3. Consolidation and uploading of NCS Reports from Regional Offices .............. 102
4. Uploading of NATCOCU deductions ................................................................ 103
5. Uploading of Modified Disbursement Scheme (MDS)/ National Collections (NCs)
data from Government Servicing Banks (GSBs) thru Fund Validation Division
(FVD) ............................................................................................................... 104
6. Provision of Bank Branch Codes and Collecting Officer Codes ....................... 105
7. Database Connection (TOPNET, DMFAS) ...................................................... 106
8. Provision of Level 1 Technical Support* to BTr end users ............................... 107
9. Provision of Level 2 Technical Support* to BTr end users ............................... 108
10. Provision of Level 3 Technical Support* to BTr end users ............................... 109
-
7
11. Regular Preventive Maintenance: Availability of Workstation peripherals ....... 111
12. Website Posting ............................................................................................... 112
Regional Offices
1. Fidelity Bonding ............................................................................................... 114
2. Certification/Confirmation of Deposited National Collections ........................... 117
3. Re-Order of MDS Checks ................................................................................ 120
4. Authority to Open Bank Account/Change or Transfer of Depository Bank/Bank
Branch/Current Account .................................................................................. 122
-
8
CENTRAL OFFICE
EXTERNAL SERVICES
-
9
1. Data/ Information Request from Various Agencies/Offices
Quarterly Report on Domestic Debt Securities Issued by NG
Table 2d - Long Term Debt Securities Table 2e - Debt Securities Table C2 - Maturity of Government Securities Table C3 -Holders of Domestic GS This report provides metadata on domestic debt securities issued by the Central Government, i.e. amount/ maturity/ holders as inputs to the Committee on Global Financial System (CGFS) survey.
Office or Division: Liability Management Service - Payments Division
Classification: Complex
Type of Transaction: G2G - Government-to-Government Who may avail: Bangko Sentral ng Pilipinas (BSP)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
E-mail request (soft copy) Provided by client
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Sends email request
1.1 Receives email request and logs in the record book
None 5 Minutes
Treasury Operations Officer
IV/ Treasury
Operations Officer III /
Administrative Aide V
Payments Division
1.2. Gives directive regarding the request
None 5 Minutes
Chief Treasury Operations Officer II
Payments Division
1.3. Prepares Quarterly Report on Domestic Debt Securities Issued by NG
None 5 Days
Treasury Operations Officer IV/ Treasury
Operations Officer III
Payments Division
1.4. Reviews correctness/ accuracy of report prepared
None 1 Hour
Chief Treasury Operations Officer II
Payments Division
-
10
1.5. Prepares transmittal letter
None 10 Minutes
Treasury Operations Officer
IV/ Treasury
Operations Officer III
Payments Division
1.6. Signs transmittal letter
None 10 Minutes
Chief Treasury Operations Officer II
Payments Division
Director III
Liability Management
Service
1.7. Emails report to requesting party
None 10 Minutes
Treasury Operations Officer III
Payments Division
TOTAL: None 5 Days, 1 Hour,
40 Minutes
-
11
2. Statement of Taxes Withheld by BTr on Interest Income on GS
Investments of Bond Holders
For prior taxable years (3-5 years prior to current year)
The report provides information on the amount of final withholding taxes withheld by BTr on the interest income due on the GS investments of financial entities covering prior taxable years to support the issuance by NGDAD of the Certificate of Final Tax Withheld in compliance with Revenue Memorandum Circular No. 85-2012.
Office or Division: Liability Management Service - Payments Division
Classification: Complex Type of Transaction: G2B - Government-to-Business
Who may avail: Financial Institutions (FIs)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter request (1 original hard copy) Provided by client
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Sends letter request
1.1 Receives letter request and logs in the record book
None 5 Minutes
Administrative Aide V
Payments Division
1.2 Gives directive regarding the request
None 5 Minutes Chief Treasury Operations Officer II
Payments Division
1.3 Prepares Statement of Final Tax Withheld for the period requested
None 6 Days
Treasury Operations Officer III
Payments Division
1.4 Reviews correctness/ accuracy of report prepared
None 1 Hour
Chief Treasury Operations Officer II
Payments Division
1.5 Prepares memo to Accounting Service transmitting the Statement of Final Tax Withheld to support the
None 10 Minutes
Treasury Operations Officer
III Payments Division
-
12
preparation of BIR Form No. 2306
1.6 Signs the memo
None 10 Minutes Chief Treasury Operations Officer II
Payments Division
Director III Liability
Management Service
1.7 Forwards signed memo to Accounting Service
None 5 Minutes Administrative Assistant I
Payments Division
TOTAL: None 6 Days, 1 Hour,
35 Minutes
-
13
3. Reimbursement for Interest/ Redemption Payments due on the
10-year Agrarian Reform (AR) Bonds Issued by NG
The report provides information on the actual Agrarian Reform Bond redemption
and interest payments made by LBP to holders of the 10 year AR Bond issuances
of NG which serves as basis of BTr in reimbursing LBP for the said payments.
Office or Division: Liability Management Service - Payments Division
Classification: Simple Type of Transaction: G2G - Government-to-Government
Who may avail: Land Bank of the Philippines (LBP)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter request (1 original hard copy) Provided by client
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Sends letter request
1.1 Receives letter request and logs in the record book
None 5 Minutes
Administrative Aide V
Payments Division
1.2. Gives directive regarding the request
None 5 Minutes
Chief Treasury Operations Officer II
Payments Division
1.3. Prepares AR report on Payment of Bond Maturities and Interest
None 2 Days
Treasury Operations Officer IV/ Treasury
Operations Officer III
Payments Division
1.4 Reviews accuracy/ correctness of report prepared
None 15 Minutes
Chief Treasury Operations Officer II
Payments Division
1.5. Prepares memo to MAAD confirming correctness of AR Bond Maturities and Interest Amounts
None 10 Minutes
Treasury Operations Officer
IV/ Treasury
Operations Officer III
Payments Division
-
14
1.6 Signs memo to MAAD
None 5 Minutes
Chief Treasury Operations Officer II
Payments Division
1.7 Forwards signed memo to MAAD
None 5 Minutes Administrative Assistant I
Payments Division
1.8 Prepares memo to AMS for processing of reimbursement to LBP
None 10 Minutes
Treasury Operations Officer IV/ Treasury
Operations Officer III
Payments Division
1.9 Signs memo to AMS
None 10 Minutes
Chief Treasury Operations Officer II
Payments Division
Director III
Liability Management
Service
1.10 Forwards signed memo to AMS
None 5 Minutes
Administrative Assistant I
Payments Division
TOTAL: None 2 Days, 1 Hour,
10 Minutes
-
15
4. Recognition of a Financial Institution (FI) as a Government
Securities Eligible Dealer (GSED) Participant in the Auction of
Government Securities (GS)
The BTr issues recognition/ accreditation of a financial institution as a GSED
eligible to participate in the BTr auctions of government securities upon
compliance of certain documentation requirements
Office or Division: Liability Management Service - Securities Origination Division Classification: Highly Technical
Type of Transaction: G2B - Government-to-Business
Who may avail: Financial Institutions (FIs) licensed by Bangko Sentral ng Pilipinas (BSP), the Insurance Commission (IC) or the Securities Exchange Commission (SEC) whose Articles of Incorporation includes buying and selling of GS as a primary or secondary function
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. GS Dealership/ Brokering License issued by SEC; (1 hard copy)
SEC
2. P100 Million unimpaired capital and surplus account; (1 hard copy)
BSP
3. Compliance w/ statutory ratio as certified by the licensing gov’t agency; (1 hard copy)
BSP
4. Autodebit/credit authorization to use Demand Deposit Account w/ BSP for the settlement of the securities purchased/awarded at auction & for payment of NRoSS monthly account maintenance fee as well as the credit of coupon/redemption payment; (3 hard copies)
Provided by client applicant
5. CAMELS / ROCA rating issued by BSP; (1 hard copy)
BSP-Supervision and Examination Sector (SES)
6. Latest three-year (3-yr) audited financial statements (1 hard copy)
Provided by client applicant
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Sends application letter to BTr together with documentary requirements.
1.1 Receives and logs in the logbook the application of the FI for Government Security Eligible Dealer (GSED) accreditation attaching the list
None 5 Minutes
Fiscal Examiner II
Securities Origination
Division
-
16
of BTr require-ments
1.2 Evaluates completeness and validity of the documents submitted
None 15 Days
Treasury Operations Officer
IV/ Treasury
Operations Officer III Securities Origination
Division
1.3 Prepares acknowledgement letter to the FI applicant
None 10 Minutes
Treasury Operations Officer IV/ Treasury
Operations Officer III
Securities Origination
Division
1.4 Reviews and initials the letter
None 10 Minutes
Chief Treasury Operations
Officer I
Securities Origination
Division
1.5 Approves and signs the accreditation letter of the FI as a GSED
None 1 Day Director Liability
Management Service /
Deputy Treasurer of the Philippines/ Treasurer of the
Philippines
TOTAL: None 16 Days, 25 Minutes
-
17
5. Provision of Government Securities (GS) Registry-Related
Services
a. Request for the creation of a tax exempt account in NRoSS
The SSRD approves the creation of a tax-exempt account in NRoSS upon
compliance by the Tax-Exempt Institution (TEI) applicant of the BTr’s
documentation requirements.
Office or Division: Liability Management Service – Scripless Securities Registration Division
Classification: Complex Type of Transaction: G2B - Government-to-Business
Who may avail: Tax-Exempt Entity (TEI)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
b. Letter request (1 original hard copy) Provided by TEI-applicant or sponsor dealer/broker on behalf of TEI applicant
c. Endorsement letter of Sponsoring Broker / Dealer Participant (1 hard copy)
Sponsor dealer/broker
d. Current BIR Ruling of the TEI issued not more than one year from the date of application in NRoSS (1 certified true copy)
Bureau of Internal Revenue
e. Board Resolution/Secretary’s Certificate (1 notarized hard copy)
Provided by TEI applicant
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Broker/Dealer endorses letter request of TEI for the opening of a tax-exempt account in NRoSS attaching BTr’s documentary requirements
1.1 Receives and logs letter request in the record book.
None 5 Minutes
Administrative Assistant V/
Administrative Aide II
Scripless Securities
Registration Division
1.2 Endorses for Legal Service review/ opinion the TEI applicant’s submitted BIR Tax Certification/ Ruling
None 10 Minutes Treasury Operations Officer IV/ Treasury
Operations Officer III Scripless Securities
Registration Division
-
18
1.3 Awaits Legal Service Opinion
None 5 Days
2. Sponsoring Dealer/Broker creates the tax exempt account in NRoSS if Legal Service opinion is in the affirmative
2.1 Approves the tax exempt account of TEI in NRoSS
None 10 Minutes
Treasury Operations Officer IV/ Treasury
Operations Officer III Scripless Securities
Registration Division
2.2 Prepares letter to TEI-applicant
None 10 Minutes
Treasury Operations Officer IV/ Treasury
Operations Officer III Scripless Securities
Registration Division
2.3 Signs letter to TEI
None 5 Minutes
Chief Treasury Operations
Officer II Scripless Securities
Registration Division
2.4 Forwards signed letter to CRMD for release to TEI
None 5 Minutes Administrative Assistant V/
Administrative Aide II
Scripless Securities
Registration Division
TOTAL: None 5 Days, 45 Minutes
-
19
b. Claim for Interest / Redemption Payment by FIs/ PDIC or IC-designated
Receiver/ Liquidator of matured and unredeemed certificated and CBP
book-entry registered GS transferred by BSP to DOF-BTr pursuant to RA
7653 (The New Central Bank Act).
Office or Division: Liability Management Service – Scripless Securities Registration Division and Payments Division
Classification: Complex
Type of Transaction: G2B - Government-to-Business Who may avail: FIs/ PDIC or IC-designated receiver/liquidator
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter request from claimant (1 original hard copy)
Provided by requesting claimant
2. Notarized Deed of Undertaking in favor of BTr rendering the latter, its officers and employees free and harmless against any and all direct losses, suits, claims damages, liabilities, expenses and other actions arising from the payment of the interest/redemption proceeds of the subject bond (1 notarized hard copy)
Provided by requesting claimant
3. Notarized Board Resolution or Secretary’s Certificate authorizing claim for payment of the matured Treasury Bond (indicate details of the subject Treasury Bonds) (1 notarized hard copy)
Provided by requesting claimant
4. Certified true copy of any of the following documents issued by BSP to support ownership of the subject bond 4.1. Statement of Securities Account 4.2. Securities Credit Advise 4.3. Purchase Order for GS 4.4. Confirmation of Sale/Purchase
(1 certified true copy of any of the documents above)
Provided by requesting claimant
5. Certified true copy of the Monetary Board Resolution placing the Bank under PDIC/IC Receivership/Liquidation (1 certified true copy of the MB Reso)
Provided by requesting claimant
6. Settlement bank account details (indicate RDDA No.) as to where the proceeds of the matured Treasury Bond holdings of the said claimant shall be credited (indicate this information in the letter request of claimant)
Provided by requesting claimant
-
20
A. CBP Book-Entry Registered Government Securities (GS)
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Letter request for payment of interest/redemption value due on matured CBP book-entry registered GS holdings of bondholder attaching relevant requirements above
1.1 Receives and logs letter request in the record book
None 5 Minutes Administrative Assistant V/
Administrative Aide II
Scripless Securities
Registration Division
1.2 Forwards the docu-ments to Legal Service for opinion
None 5 Minutes
Treasury Operations Officer
III Scripless Securities
Registration Division
1.3 Awaits Legal Service opinion
None 5 Days Treasury Operations Officer
III
Scripless Securities
Registration Division
1.4 Prepares memo instruction to PD for the payment of the interest/ redemption value due the settlement bank of the bondholder
None 15 Minutes Treasury Operations Officer
III
Scripless Securities
Registration Division
TOTAL: None 5 Days, 25 Minutes
-
21
B. Certificated Government Securities (GS)
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Letter request for payment of interest/redemption value due on matured certificated GS holdings of bondholder attaching relevant requirements above, as applicable
1.1 Receives and logs letter request in the record book
None 5 Minutes
Administrative Aide V
Payments Division
1.2 Prepares memo instruction to FTD authorizing the payment of interest/ redemption value due to the requesting claimant
None 10 Minutes Treasury Operations Officer
III Payments Division
1.3 Signs memo to FTD
None 10 Minutes
Chief Treasury Operations Officer
II
Payments Division
Director, Liability
Management Serivce
1.4 Forwards signed memo to FTD
None 5 Minutes Administrative Aide V
Payments Division
TOTAL: None 5 Days, 25 Minutes
-
22
6. Review of Process and Assistance in National Collection System/
Arrangement
Provision of Memorandum of Agreement (MOA) template to clients who intends to
adopt electronic national collection and payment solutions from an authorized
government depository banks and/or electronic payment gateway provider.
Office or Division: Asset Management Service – Receipts, Investment, and Disbursement Division (AMS – RIDD); Office of the Treasurer of the Philippines; Office of the Deputy Treasurer of the Philippines; Legal Service, BTr-National Capital Region (NCR); Accounting Service/National Cash Accounting Division (AS/NCAD)
Classification: Highly Technical Type of Transaction: 1. Government-to-Business
2. Government-to-Government
Who may avail: National Government Agencies (NGAs) Authorized Government Depository Banks (AGDBs) Electronic Payment Gateway Providers (EPGPs)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter Request (1 original hard copy) National Government Agency
Copy of Standard Memorandum of Agreement (MOA) Template (1 soft copy)
Legal Service / Asset Management Service
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submits letter request/proposal
1.1 Receives the letter request/ proposal and assigns to concerned office/ personnel
None 4 Hours Treasurer of the Philippines/
Deputy Treasurer of the
Philippines/OIC/ Director, Asset Management
Service
1.2 Review the letter request/ proposal and prepares the draft MOA template/ proposed arrangement
None 1 Day Chief Treasury Operations Officer
II/ Treasury
Operations Officer III,
Receipts, Investment, and Disbursement
Division
1.3 Endorse draft MOA for review and comments of relevant offices such as the Legal Service, National Capital
None 4 Hours Chief Treasury Operations Officer
II/ Treasury
Operations Officer IV
Receipts, Investment, and
-
23
Region, Accounting Service/ National Cash Accounting Division
Disbursement Division
1.4 Review of the MOA
None 4 Days Deputy Treasurer of the Philippines
OIC/Director
Asset Management
Service
Chief Treasury Operations Officer
II/Treasury Operations Officer
III and IV Receipts,
Investment, and Disbursement
Division
Director,
Accounting Service
Chief Treasury
Operations Officer II
National Cash Accounting
Division
Director/ Chief Treasury
Operations Officer II
BTr-National Capital Region;
Director/Assigned
Personnel
Legal Service
1.5 Dispatch of the MOA template
None 5 Minutes Treasury Operations Officer III Receipts,
Investment, and Disbursement
Division
-
24
2 Provides the required information in the MOA template and resubmits for review
None 10 Days National Government
Agency
Authorized Government
Depository Bank
Electronic Payment Gateway
Provider
3 Final review of the MOA and signing
None 4 Days Deputy Treasurer of the Philippines
OIC/Director
Asset Management
Service;
Chief Treasury Operations Officer
II/Treasury Operations Officer
III and IV,
Receipts, Investment, and Disbursement
Division
Director,
Accounting Service;
Chief Treasury
Operations Officer II
National Cash Accounting
Division;
Director/ Chief Treasury
Operations Officer II
BTr-National Capital Region
Director/Assigned
Personnel Legal Service
National
Government Agency
-
25
Authorized
Government Depository Bank
Electronic
Payment Gateway Provider
4 Provide copy of the signed MOA
None 5 Minutes Treasury Operations Officer III
Receipts, Investment, and Disbursement
Division TOTAL: None 20 Days,
10 Minutes
-
26
7. Reply/comments on Audit Observation Memorandum
The Audit Observation Memorandum (AOM) is issued by the Commission on Audit
(COA) – Resident Auditor to the BTr regarding its audit findings and
recommendations. The BTr is required to submit its comments on the audit
observations and actions taken on the audit recommendations.
Office or Division: Accounting Service – Miscellaneous Accounts Accounting Division
Classification: Highly-Technical Type of Transaction: G2G – Government to Government
Who may avail: Commission on Audit
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Copy of Audit Observation Memorandum issued by COA-Resident Auditor (1 soft or hard copy)
Commission on Audit-Resident Auditor
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Issue Audit Observation Memorandum
1.1 CRMD staff receives the document, logs and forwards to TOP/DTOP/ Director-AS
None
1 Day
CRMD staff Communication
and Record Management
Division
1.2 TOP/ DTOP Director-AS receives, logs and forwards the document to MAAD with instructions
None Office of the Treasurer of the
Philippines Officer of the Treasurer/
Deputy Treasurer of the Philippines
Office of the Deputy Treasurer of the Philippines
Accounting Service /
Director
Accounting Service
1.3 Give the document to the Division Chief
None 1 Minute Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
-
27
1.4 Review the document and give instructions
None 1 Hour Chief Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
1.5 Review and validate the audit findings
None 1 Hour Chief Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
1.6 Review the transactions and prepare adjustments and necessary action as recommend-ded
None
17 Days
Chief Treasury Operations
Officer I
Miscellaneous Accounts
Accounting Division
1.7 Draft management comment on the audit findings and attach supporting docu-ments
None 3 Hours
Chief Treasury Operations
Officer I
Miscellaneous Accounts
Accounting Division
1.8 Review, edit and affix initial
None 2 Hours
Chief Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
1.9 Forward to the authorized signatory
None 10 Minutes Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
1.10 Sign/ approve the management comment
None 1 Day
Director
Accounting Service/
-
28
Deputy Treasurer of the Philippines
Office of the Deputy Treasurer of the Philippines-
Accounting Service
1.11 Return the documents to MAAD
None 10 Minutes
Deputy Treasurer of the Philippines
Staff
Office of the Deputy Treasurer of the Philippines-
Accounting Service
1.12 Receive, reproduce copies and segregate the documents
None 15 Minutes
Treasury Operations
Officer II Miscellaneous
Accounts Accounting
Division
1.13 Transmit the documents to COA – Resident Auditor
None 15 Minutes Treasury Operations
Officer II
Miscellaneous Accounts
Accounting Division
TOTAL:
None 20 Days, 7 Hours
-
29
8. Reply to COA - Audit Observation Memorandum (COA-AOM)
Bank Reconciliation and Analysis Division (BRAD) replies and acts on the COA
audit findings and recommendations.
Office or Division: Accounting Service - Bank Reconciliation and Analysis Division Classification: Complex -Current Year (CY)
Highly Technical -Prior Years (PYs) Type of Transaction: G2G – Government to Government
Who may avail: COA - Resident Auditor CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.COA Audit Observation Memorandum (hard/soft copy; 1 copy)
COA - Resident Auditor
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Issue audit findings and recommenda-tions.
1.1 Receive the COA Audit Observation Memorandum
None 30 Minutes
Treasury Operations
Officer I Bank
Reconciliation and Analysis Division
1. 2 Verify the audit findings/ observations and acts on the recommendations of the COA Resident Auditor.
None 5 Days for Current Year
and 17 Days for
PYs
Treasury Operations Officer IV
Bank Reconciliation and Analysis Division
1.3 Prepare the reply letter and forward the same for initial.
None 4 Hours
Treasury Operations Officer IV
Bank Reconciliation and Analysis Division
1.4 Review and affix initial in the letter reply to COA-AOM
None 5 Minutes
Officer-in-Charge
Bank Reconciliation and Analysis Division
1.5 Forward reply letter for signature of the Director III - Accounting
None 5 Minutes Treasury Operations
Officer I Bank
Reconciliation and Analysis Divisi
1.6 Review and sign the reply to COA-AOM
None 4 Minutes Director III Accounting
Service
-
30
1.7 Forward the reply to COA-AOM to the COA Resident Auditor
None 30 Minutes
Treasury Operations
Officer I
Bank Reconciliation and Analysis Division
TOTAL: None 7 Days, 5 Hours, 1 Minute (for CY)
19 Days, 5 Hours, 1 Minute (for PYs)
-
31
9. Payment of Fidelity Bond Premium of Bonded BTr-Officials and
Employees
Compliance to Regulations governing the Fidelity Bonding of Accountable Public Officers, pursuant to the Public Bonding Law (Section 313 - 315, Chapter 15, Revised Administrative Code of 1917)
Office or Division: Accounting Service – Bureau Accounting Division Classification: Complex
Type of Transaction: G2G – Government to Government Who may avail: BTr-Officials and Employees required to be bonded
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Obligation Request and Status (1 hard copy)
Bureau Budget Division
2.Disbursement Voucher (hard copy) Bureau Accounting Division
3.Copy of Latest SALN –Notarized (1 hard copy)
Accountable Public Officer and Employees
4.Accomplished Form 57-A and 58-A (1 hard copy)
Central and Regional Offices Concerned
5.List of Accountable Public Officials and Employees (1 hard copy)
Central and Regional Offices Concerned
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Prepare and submit complete Fidelity Bond requirement. (ORS), Disbursement Voucher (DV) with supporting document to BAD
1.1 Receive/ review/ checks the complete ness of documents document, correctness
None 20 Minutes
Administrative Officer I
Bureau Accounting
Division
1.2 Forward/ prepare the document to BTr NCR for valuation
None 1 Day 30 Minutes
Administrative Officer I
Bureau Accounting
Division
1.3 Sign the ORS/DV for payment
None 15 Minutes
Chief Treasury Operations
Officer II
Bureau Accounting
Division
1.4 Prepare LDDAP-ADA and transmit to signatories
None 2 Days
Accountant II
Bureau Accounting
Division
-
32
1.5 Forward to CCD LDDAP-ADA to bank (LBP) for validations
None 2 Days 15 Minutes
Security Guard III
Bureau Accounting
Division
1.6 Releases Confirmation Letter
None 5 Minutes Administrative Officer I
Bureau Accounting
Division
TOTAL None 6 Days, 25 Minutes
-
33
10. Processing of Terminal Leave Benefits of Retirees
Payment of Unused vacation/sick leave (Terminal Leave) earned during their
government services as converted in equivalent money value, usually claimed by
retired employees
Office or Division: Accounting Service – Bureau Accounting Division
Classification: Complex Type of Transaction: G2G – Government to Government
Who may avail: BTr-Officials and Employees who retires from the service. CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.Application for Terminal Leave Benefits (1 hard copy)
Retirees concerned
2.Computation of Terminal Leave Benefit (1 hard copy)
Human Resources Management Division
3.Retirement Letter and Clearance (1 hard copy each)
TOP and all concerned units
4.COA Checklist of Supporting Documents (1 hard copy)
Human Resources Management Division
5.Request to DBM for SARO and NCA, Obligation Request and Status and Disbursement Voucher (1 hard copy each)
Bureau Budget Division Bureau Accounting Division
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Retirees to write letter of intent to TOP thru HRMD
1.1 Receive the approved letter request with computed Terminal Leave Benefit from HRMD
None 10 Minutes Administrative Assistant
Bureau Accounting
Division
2. HRMD to compute for Terminal Leave Benefits.
2.1 BAD to review as to the completeness of records and correctness of computation
None 1 Day, 30 Minutes
Accountant II
Bureau Accounting
Division
2.2 Check record for any unliquidated cash advance or any unsettled accountability.
None 1 Day, 30 Minutes
Accountant II
Bureau Accounting
Division
-
34
2.3 Preparation of Memo and LARP for the head of agency
None 30 Minutes
Accountant II
Bureau Accounting
Division
2.4 Sign the request for NCA forwarded to BBD
None 15 Minutes
Chief Treasury Operations
Officer II
Bureau Accounting
Division
TOTAL None 3 Days, 55 Minutes
-
35
11. Issuance of Certification of Deposited National Collections
The National Cash Accounting Division (NCAD), as the principal record keeper
of the cash accounts of the National Government, is mandated to issue
Confirmation/Certification of Deposited National Collections to National
Government Agencies pursuant to the Special Provisions in the General
Appropriations Act and National Budget Circular which states that “the release
and realignment of funds shall be supported by the necessary certifications from
the Bureau of the Treasury (BTr)”.
Office or Division: Accounting Service – National Cash Accounting Division Classification: Highly-Technical
Type of Transaction: G2G - Government-to-Government Who may avail: National Government Agencies
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.Request Form for Certification of Deposited National Collections accurately and completely accomplished (1 soft or hard copy)
Requesting National Government Agencies (NGAs)
2.Schedule of Deposited Collections (comprising 1 day to 1 quarter transactions of the current year with details as to date deposited and amount) (1 soft or hard copy)
Requesting NGAs
3.Up-to-date, accurate and complete report of deposited collections in the National Collection System (NCS) (1 soft or hard copy)
BTr Regional/Provincial Offices/ Management Information System Service
4.NGA’s Journal Entry Voucher relative to adjustment/reclassification of fund (1 soft or hard copy)
Requesting National Government Agencies
5.List of Deposited Collections (1 soft or hard copy)
Requesting NGAs
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Download Request Form (RF) from the BTr website; accomplish the RF accurately and completely then submit with complete supporting documents either thru email or submission of hard copy to the BTr-CRMD
1.1. Receive request form and required documents and check the completeness thru:
1.1.1 CRMD -
Printed hard copy
None
10 Minutes Administrative Aide VI
National Cash Accounting
Division Treasury
Operations Officer I
National Cash Accounting
Division
-
36
1.1.2 Electronic Mail – Soft copy
1.2 Assign Control Number on the document received; record in the logbook/external document
None
5 Minutes
Administrative Aide VI
National Cash Accounting
Division
1.3 Fill in the Routing Slip (RS) and forward the document to ADC
None
5 Minutes Administrative Aide VI
National Cash Accounting
Division
1.4. Receive the documents with attached RS
None 2 Minutes Chief Treasury Operations
Officer I
National Cash Accounting
Division
1.5 Check the details of the Request; indicate in the RS the instruction/ remarks then affix initial
None
6 Minutes
Chief Treasury Operations
Officer I
National Cash Accounting
Division
1.6 Forward documents to the concerned personnel
None 2 Minutes Chief Treasury Operations
Officer I National Cash
Accounting Division
1.7 Receive and analyze the content of the document
None
1 Day
Treasury Operations Officer III
National Cash Accounting
Division
-
37
1.8 Verify/ validate deposited collections
Note: Each personnel is assigned with a number of NGAs to handle and process certification of deposits.
None 14 Days
Treasury Operations Officer III, Treasury
Operations Officer I,
Administrative Aide VI, Senior
Administrative Assistant II,
Administrative Aide II
National Cash Accounting
Division
1.9 Coordinate with concerned Agencies, BTr ROs/POs and Other Divisions in the Bureau to thresh out problems relating to the NGA’s request.
Indicate the appropriate remarks in the RS
None
2 Days
Treasury Operations Officer III, Treasury
Operations Officer I,
Administrative Aide I, Senior
Administrative Assistant II,
Administrative Aide III
National Cash Accounting
Division
1.10 Prepare Journal Entry Voucher (JEV) to take up adjustment/ reclassification of deposits, if any.
None 1 Day Treasury Operations Officer III, Treasury
Operations Officer I,
Administrative Aide III, Senior
Administrative Assistant II,
Administrative Aide III
National Cash Accounting
Division
-
38
1.11 Prepare Statement of Deposited Collections and Certification then forward to the Section Chief the printed copy.
None
1 Day
Treasury Operations Officer III, Treasury
Operations Officer I,
Administrative Aide I, Senior
Administrative Assistant II,
Administrative Aide III
National Cash Accounting
Division
1.12 Review and check the Statement of Deposited Collection and Certification
None
18 Minutes
Treasury Operations Officer IV
National Cash Accounting
Division
1.13 Forward the Certification to the Asst. Division Chief
None 2 Minutes Treasury Operations Officer IV
National Cash Accounting
Division
1.14 Recheck the Certifica-tion; affix initial on the duplicate copy and in the RS, then forward to the Division Chief
None
10 Minutes
Chief Treasury Operations
Officer I
National Cash Accounting
Division
1.15. Affix initial on the 2nd copy of Certifica-tion and in the RS after final review then forward to Administra-tive Aide VI
None
10 Minutes
Chief Treasury Operations Officer II
National Cash Accounting
Division
-
39
1.16 Forward the Certification of Deposited Collections to the Director, Accounting Service (AS) or the Deputy Treasurer of the Philippines (DTOP):
Director, AS – P10M and below
DTOP – above P10M
None
3 Minutes
Administrative Aide VI
National Cash Accounting
Division
1.17 Check then sign the Certification
None 10 Minutes
Director III
Accounting Service
Deputy Treasurer of the Philippines
Office of the Deputy Treasurer of the Philippines
1.18 Receive the approved Certification then forward to concerned personnel
None
2 Minutes
Administrative Aide VI
National Cash Accounting
Division
1.19 Receive then segregate Certification and the Statement of Deposited Collections: – original copy-NGA; duplicate – NCAD file
None
3 Minutes
Treasury Operations Officer III, Operations Officer I,
Administrative Aide I, Senior Administrative Assistant II,
Administrative Aide II
National Cash Accounting
Division
-
40
1.20 Contact the Agency representative to inform that Certification is available for pick-up and or email, if possible, the scanned copy of the Certification to the NGA
None 12 Minutes Treasury Operations Officer III, Operations Officer I,
Administrative Aide I, Senior
Administrative Assistant II,
Administrative Aide II
National Cash Accounting
Division
2. Receive the Certification
2.1. Issue the Certification to the NGA representative or;transmit to BTr CRMD for sending to concerned NGA thru delivery or snail mail.
None
5 Minutes
Administrative Aide VI
National Cash Accounting
Division
3. Affix signature and data in the logbook upon receipt
3.1 Present the logbook to the client and check if signed
None 5 Minutes Administrative Aide VI
National Cash Accounting
Division
TOTAL: 19 Days, 1 Hour,
40 Minutes
-
41
12. Configuration of NRoSS Tokens and Issuance to System Users
System Administration Division (SAD) configures tokens based on approved
information to be endorsed to participants.
Office or Division: Management Information System Service – System Administration Division
Classification: Simple Type of Transaction: G2B – Government to Business
G2G – Government to Government Who may avail: NRoSS Direct Participants
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Email from SSRD containing the participant’s Name, Username, Email at Participant’s Name (Bank)
Scripless Securities Registry Division (SSRD)
2. To claim token from helpdesk:
Copy of Valid ID of representative
Authorization letter if representative
Copy of company ID of authorized user
NRoSS Direct Participant
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit Production User Enrollment Form (PUEF) to Scripless Securities Registration Division (SSRD)
1.1 SSRD will evaluate and register the user indicated in the PUEF
None 2 Hours
Scripless Securities
Registry Staff
Scripless Securities
Registry Division
1.2 SSRD will turn over the username and other information of the user to Systems Administration Division (SAD) via Email
None 1 Day
Scripless Securities
Registry Staff
Scripless Securities
Registry Division
1.3 SAD will configure the e-Token based on the information given by SSRD and package it
None 1 Hour
Technical Assistant
System Administration
Division
-
42
together with the printed passwords contained in the brown envelop to preserve its confidentiality
1.4 SAD will forward it to Helpdesk personnel for release
None 15 Minutes
Technical Assistant
System Administration
Division
1.5 Upon release to participant, Helpdesk will inform SAD
None 15 Minutes
System Administrative Assistant I or Administrative Assistant VI
System Administration
Division
1.6 SAD will inform SSRD of the newly released tokens to facilitate the payment charge
PHP 5,000.00
30 Minutes
Technical Assistant
System Administration
Division
TOTAL: PHP 5,000.00
1 Day, 4 Hours
-
43
13. NRoSS VPN Connection
The configuration of VPN connections of partners to BTr to connect to NRoSS
Office or Division: Management Information System Service – System Administration Division
Classification: Simple
Type of Transaction: G2B – Government to Business G2G – Government to Government
Who may avail: NRoSS Direct Participants CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished VPN Connectivity Form (original copy)
BTr website (downloadable)
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit the duly accomplished VPN Connectivity form to SAD
1.1 SAD will evaluate the VPN Form and Verify with SSRD of the Applicant is a direct participant of NRoSS
None 30 Minutes
Technical Assistant or
IT Officer
System Administration
Division
1.2 SAD will configure the IPSec Tunnel in the NRoSS Firewall and send the Pre-shared key to contact person provided in the form
None 30 Minutes Technical Assistant or
IT Officer
System Administration
Division
1.3 SAD will reach the IT contact person of the participant for testing
None 1 Day Technical Assistant or Information
Officer
System Administration
Division
TOTAL: None 1 Day, 1 Hour
-
44
14. Preparation/Submission of Certification on Excess Income
Certification / Statement on excess income from the revenues generated by the
Bureau of the Treasury and other income remitted by the National Government
Agencies and Government-Owned and Controlled Corporations to the Bureau
vs. program set for a specific period (Full-year)
Office or Division: Research Service- Fiscal Planning and Assessment Division
Classification: Simple Type of Transaction: G2G – Government to Government
Who may avail: Department of Budget and Management (DBM) CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Bureau of the Treasury (BTr) Income Report (1 hard copy)
Miscellaneous Accounts Accounting Division (MAAD)
2. Dividend Report in absolute value (1 soft and hard copy)
Miscellaneous Accounts Accounting Division
3. BTr income estimates (1 soft or hard copy)
Fiscal Planning and Assessment Division
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Request letter/email from DBM
1.1 Request Actual BTr income from MAAD and Dividend Report in absolute value
None 2 Hours Treasury Operations Officer IV
Fiscal Planning & Assessment
Division
1.2 Review and validate BTr income report
None 2 Hours Treasury Operations Officer IV
Fiscal Planning & Assessment
Division
1.3 Preparation of BTr Income Assessment (one copy)
None 2 Hours Treasury Operations Officer IV
Fiscal Planning and Assessment
Division
1.4 Preparation of draft Certification (two copies)
None 1 Hour, 30 minutes
Chief Treasury Operations
Officer I
Fiscal Planning & Assessment
Division
-
45
1.5 Review and approval
None 1 Day Deputy Treasurer of the Philippines
Deputy Treasurer’s Office
1.6 Approval/ signing of Certification
None 1 Day Treasurer of the Philippines
Treasurer’s Office
1.7 Transmittal of signed/ approved Certification to DBM and securing of BTr’s receiving copy (one only) from the latter
None 30 minutes Liaison Officer Communication,
Records and Management
Division
TOTAL: None 3 Days
-
46
15. Preparation of BTr Comments on various House and Senate Bills
Provides BTr findings/recommendations on House and Senate Bills' provisions
pertaining to funding source/appropriations, e.g., General Appropriations Act and
creation of Funds, e.g., Trust Funds and Special Accounts in the General Fund
(SAGF)
Office or Division: Research Service - Fiscal Planning and Assessment Division Classification: Complex
Type of Transaction: G2G – Government to Government Who may avail: Department of Finance (DOF), Legislative Office (Senate and
Congress) and Office of the President (OP)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request letter (signed by the head of the agency or authorized representative) together with copies of House or Senate Bills for comments (1 soft or hard copy for each bill)
Office of the requesting agency (Legislative Branch, Department of Finance and Office of the President) House of Represetatives (HOR) or Senate official websites (for the copies of house/senate bills not attached in the letter request.
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit request letter (one only) signed by the head of the agency or authorized representative
1.1 Preparation of draft comments (two copies)
None 3 Days Treasury Operations Officer III
Fiscal Planning & Assessment
Division
1.2 Review of draft comment
None 2 Days Director Research Service
Deputy Treasurer of the Philippines
Deputy Treasurer’s Office
1.3 Approval of BTr comment
None 1 Day Treasurer of the Philippines
Treasurer’s Office
Deputy Treasurer of the Philippines
Deputy Treasurer’s Office
(In case the Treasurer of the Philippines is on
official travel/business)
1.4 Trans- None 1 Day Liaison Officer
-
47
mittal of the signed BTr comments to the requesting agency or legislative office and securing BTr’s receiving copy (one only) from the concerned agency
Communication, Records and Management
Division
TOTAL: None 7 Days
-
48
16. Inspection and Acceptance of Delivered Goods and Services
a. Inspection of delivered simple goods/services (no need for site
inspection and complex testing) vis-à-vis approved and accepted
Purchase Order (PO) / Agreement / Contract and acceptance of the same
if evaluated to be within the terms, conditions, specifications and / or
terms of reference stipulated in the PO/Agreement/Contract.
Office or Division: Administrative Service - Property and Supply Management Division
Classification: Simple
Type of Transaction: G2B - Government-to-Business Who may avail: Suppliers
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Photocopied Terms of Reference / Technical Specifications
Property and Supply Management Division (PSMD)
2. Photocopied Purchase Order / Contract / Agreement
Property and Supply Management Division (PSMD)
3. Original Copy of Delivery Receipt To be submitted by the Supplier
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Delivery of required goods/services based from approved and accepted Notice to Proceed and Contract/ Agreement
1.1 Inspection of delivered goods/ services vis a vis approved Terms of Reference/ Technical Specifications
None
1 Day
Administrative
Officer V
PSMD–Issuance
Section
Administrative
Officer V
PSMD-
Procurement
Section
Inspection and Acceptance Group
(IAG)
1.2 Acceptance of delivered goods/ services Preparation and Signing of Inspection and Acceptance Report (IAR) / Certificate of Completion and Acceptance
None 1 Day Administrative Officer V
PSMD – Issuance
Section
Administrative
Officer V
PSMD –
Procurement
Section
-
49
Chief Treasury
Operations Officer
I
PSMD
Inspection and
Acceptance Group
(IAG)
TOTAL: None 2 Days
b. Procured Goods/Services Needing Testing/Burning and/or Site
Inspection
Inspection of delivered intricate goods/services (needing site inspection and
complex testing) vis-à-vis approved and accepted Purchase Order (PO) /
Agreement / Contract and acceptance of the same if evaluated to be within
the terms, conditions, specifications and / or terms of reference stipulated in
the PO/Agreement/Contract.
Office or Division: Administrative Service - Property and Supply Management Division
Classification: Complex
Type of Transaction: G2B - Government-to-Business
Who may avail: Suppliers CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Photocopied Terms of Reference / Technical Specifications
Property and Supply Management Division (PSMD)
2. Photocopied Purchase Order / Contract / Agreement
Property and Supply Management Division (PSMD)
3. Original Copy of Delivery Receipt To be submitted by the Supplier
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Delivery of required goods/services based from approved and accepted Notice to Proceed and Contract/ Agreement
1.1. Inspection of delivered goods/services vis a vis approved Terms of Reference/ Technical Specifications
None 3 Days Administrative Officer V
PSMD –
Procurement
Section
Administrative
Officer III
PSMD –
Procurement
Section
Inspection and
Acceptance Group
(IAG)
-
50
1.2 Acceptance of delivered goods/ services Preparation and Signing of Inspection and Acceptance Report (IAR) / Certificate of Completion and Acceptance
None 2 Days Administrative Officer V
PSMD –
Procurement
Section
Chief Treasury
Operations Officer
I
PSMD
Inspection and
Acceptance Group
(IAG)
TOTAL: None 5 Days
c. Procured Goods/Services To Be Delivered in the BTr Regional /
Provincial Offices
Inspection of goods/services directly delivered to BTr Regional / Provincial
offices vis-à-vis approved and accepted Purchase Order (PO) / Agreement /
Contract and acceptance of the same if evaluated to be within the terms,
conditions, specifications and / or terms of reference stipulated in the
PO/Agreement/Contract.
Office or Division: Administrative Service - Property And Supply Management Division
Classification: Highly Technical
Type of Transaction: G2B - Government-to-Business Who may avail: Suppliers
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Photocopied Terms of Reference / Technical Specifications
Property and Supply Management Division (PSMD)
2. Photocopied Purchase Order / Contract / Agreement
Property and Supply Management Division (PSMD)
3. Original Copy of Delivery Receipt To be submitted by the Supplier
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Delivery of required goods/services based from approved and accepted Notice to Proceed and Contract/Agreement to the BTr ROs / POs
1.1. Inspection of delivered goods/services vis a vis approved Terms of Reference/ Technical Specifications
None
4 Days
OIC / Regional
Director
OIC / Provincial
Head
BTr ROs / POs
Inspection and
Acceptance Group
(IAG)
-
51
1.2 Acceptance of delivered goods/ services Preparation and Signing of Inspection and Acceptance Report (IAR) / Certificate of Completion and Acceptance
None
2 Days
OIC / Regional
Director
OIC / Provincial
Head
BTr ROs / POs
Inspection and
Acceptance Group
(IAG)
1.3. Sending of IAR and/or Certificate of Completion and Acceptance from BTr ROs/POs to BTr CO
None
4 Days OIC / Regional Director
OIC / Provincial
Head
1.4. Evaluation of DRs vis a vis approved. Terms of Reference and Technical Specifications and Signing of Inspection and Acceptance Report (IAR) / Certificate of Completion and Acceptance (Central Office)
None 2 Days Administrative Officer V
PSMD –
Procurement
Section
Chief Treasury
Operations Officer
I
PSMD
Inspection and
Acceptance Group
(IAG)
TOTAL: None 12 Days
-
52
17. Processing of Payment to Suppliers
a. Projects procured through BAC (Public Bidding)
Payment to suppliers who completely delivered/rendered goods/services as
stipulated in the approved and accepted Notice to Proceed (NTP) / Contract
/Agreement
Office or Division: Administrative Service - Property And Supply Management Division
Classification: Simple (PSMD part)
Type of Transaction: G2B - Government-to-Business
Who may avail: Suppliers CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. 1 Original Copy of Approved Purchase Request
Bids and Awards Committee Secretariat
2. 1 Original Copy of Certificate of Availability of Fund
Bids and Awards Committee Secretariat
3. 1 Photocopied Approved Technical Specs/Terms of Reference /Scope of Work
Bids and Awards Committee Secretariat
4. 1 Photocopied Proof of PhilGEPS Posting
Bids and Awards Committee Secretariat
5. 1 Photocopied Bidding Documents (Invitation to Bid, Bid Data Sheet, Instruction to Bidders)
Bids and Awards Committee Secretariat
6. 1 Original Abstract of Bids as Read and as Calculated
Bids and Awards Committee Secretariat
7. Copy 2 of the Technical and Financial Bid with Breakdown of Bid Amount
Bids and Awards Committee Secretariat
8. 1 Photocopied Notice of Post Qualification
Bids and Awards Committee Secretariat
9. 1 Photocopied Notice of Award Bids and Awards Committee Secretariat
10. 1 Photocopied Notice to Proceed Bids and Awards Committee Secretariat
11. 1 Photocopied Notarized Agreement signed by Chief of Bureau Accounting Division (BAD)
Bids and Awards Committee Secretariat
12. 1 photocopied Proof of submission of procurement documents to COA
Bids and Awards Committee Secretariat
13. 1 original ccopy Obligation Request and Status
Bids and Awards Committee Secretariat
14. 1 original copy of Delivery Receipts To be submitted by the Supplier
15. 1 original copy of Sales Invoice To be submitted by the Supplier
16. 2 original copies of Inspection and Acceptance Report
Inspection and Acceptance Group (IAG)
17. 2 original copies of Certificate of Completion and/or Acceptance
Inspection and Acceptance Group (IAG)
-
53
18. 3 copies of original signed Disbursement Voucher
To be prepared by PSMD for signature by end-user / requesting unit
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submission of Sales Invoice / Billing Statement
1.1 Identification of supporting documents from BAC and supplier and preparation of checklist
None
3 Hours
Administrative Officer III
Property and Supply
Management Division
1.2 Review of pertinent documents and checklist
None
3 Hours Administrative Officer V
Chief Treasury
Operations Officer I
Property and Supply
Management Division
1.3 Preparation of Disbursement Voucher (DV)
None
1 Hour
Administrative Officer III
Property And Supply
Management Division
1.4 Review of DV
None
1 Hour
Administrative Officer V
Chief Treasury Operations
Officer I
Property And Supply
Management Division
1.5 Signing of DV by the requesting unit
None
1 Day
Requesting Unit
1.6 Transmittal of DV with pertinent documents to BAD
None 1 Day Documents Control Officer
Property And Supply
Management Division
TOTAL: None 3 Days
-
54
b. Projects procured through Shopping, SVP, Lease of Venue
Payment to suppliers who completely delivered/rendered goods/services as
stipulated in the approved and accepted Purchase Order (PO)
Office or Division: Administrative Service - Property And Supply Management Division
Classification: Simple (PSMD part)
Type of Transaction: Government-to-Business Who may avail: Supplier
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. 1 original copy of Approved PR with complete specification and estimated unit cost
Property and Supply Management Division (PSMD)
2. 1 original copy of Certificate of Availability of Fund for Requests amounting toPHP50,000.00 and above
Property and Supply Management Division (PSMD)
3. 1 photocopied Proof of PhilGEPS posting if request is above PHP50,000.00
Property and Supply Management Division (PSMD)
4. Original copies of Requests for Quotation
Property and Supply Management Division (PSMD)
5. Original Copies of Received Quotations
Property and Supply Management Division (PSMD)
6. Original copy of Abstract of Quotations
Property and Supply Management Division (PSMD)
7. 1 photocopied Referral of Abstract of Quotations to End-User for Recommendation
Property and Supply Management Division (PSMD)
8. 1 original copy of End-User Recommendation
Property and Supply Management Division (PSMD)
9. 1 original copy of approved Purchase Order and duly accepted/signed by the supplier
Property and Supply Management Division (PSMD)
10. 1 original copy of Obligation Request and Status
Property and Supply Management Division (PSMD)
11. 1 original copy of Delivery Receipt To be submitted by the Supplier
12. 1 original copy of Sales Invoice To be submitted by the Supplier
13. 2 original copies of Inspection and Acceptance Report (IAR)
Inspection and Acceptance Group (IAG)
14. 2 original copies of Certificate of Completion and/or Acceptance
Inspection and Acceptance Group (IAG)
15. 3 original copies of Disbursement Voucher
To be prepared by PSMD for signature by end-user / requesting unit
-
55
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submission of Sales Invoice / Billing Statement
1.1 Identification of supporting documents and preparation of checklist
None
3 Hours
Administrative Officer III
Property and Supply
Management Division
1.2 Review of pertinent documents and checklist
None
3 Hours
Administrative Officer V
Chief Treasury
Operations Officer I
Property and Supply
Management Division
1.3 Preparation of Disbursement Voucher (DV)
None
1 Hour
Administrative Officer III
Property and Supply
Management Division
1.4 Review of DV
None
1 Hour
Administrative Officer V
Chief Treasury
Operations Officer I
Property and Supply
Management Division
1.6 Transmittal of DV with pertinent documents to BAD
None 1 Day Documents Control Officer
Property and Supply
Management Division
TOTAL: None 3 days
-
56
18. Release of Retention Money/ Fee
Release of 1% Retention Money after complete delivery of goods and/or services
and/or after expiration of the retention period.
Office or Division: Administrative Service - Property and Supply Management Division
Classification: Simple (PSMD part)
Type of Transaction: G2B - Government-to-Business Who may avail: Supplier
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. 1 original copy of Invoice/Billing Statement/Request for Release of Retention Money
To be submitted by the Supplier
1. 1 photocopied Proof of Deduction of Retention Fee
Bureau Accounting Division (BAD)
2. 2 original copies of End-user’s recommendation for the said release
Requesting Unit
3. 1 original copy of Certificate of Final Acceptance
Requesting Unit / BAC Sec / PSMD
4. 3 original copies Disbursement Voucher
To be prepared by PSMD, for signature by end-user / requesting unit
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submission of letter / Billing Statement to BTr requesting for the Release of Retention Money
1.1Identification of submitted documents and preparation of checklist
None
3 Hours
Administrative Officer III
Property and Supply
Management Division
1.2 Review of pertinent documents and checklist
None
3 Hours
Administrative Officer V and
Chief Treasury Operations
Officer I
Property and Supply
Management Division
1.3 Preparation of Disbursement Voucher (DV)
None
1 Hour
Administrative Officer III
Property and Supply
Management Division
-
57
1.4 Review of DV
None
1 Hour
Administrative Officer V and
Chief Treasury Operations
Officer I
Property and Supply
Management Division
1.5 Signing of DV by the requesting unit
None
Day
Requesting Unit
1.6 Transmittal of DV with pertinent documents to BAD
None 1 Day Senior Administrative Assistant IV
Property and Supply
Management Division
TOTAL: None 3 Days
-
58
19. Conduct of Legal Investigation
a. Legal Investigation
As part of the internal control as well as the disciplinary function of the Legal
Service, the Complaints and Investigation Division is tasked to conduct
investigation of erring Treasury employees or complaints filed by persons
against BTr officers and employees for misconduct. The effective
investigation and prosecution of these complaints are keys to ensuring a
disciplined and controversy-free Bureau. An administrative proceeding may
be initiated by the disciplining authority motu proprio or upon complaint of any
other person in writing and subscribed and sworn to by the complainant. In
case initiated by the proper disciplining authority or his/her authorized
representative, a show cause order is sufficient.
Office or Division: Legal Service - Complaints and Investigation Division
Classification: Highly Technical Type of Transaction: G2G – Government to Government
G2C - Government-to-Citizen G2B - Government-to-Business
Who may avail: The Bureau and other concerned entities/agencies
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requesting party must submit at least one (1) hard copy of the following:
1. Memorandum/Letter request/referral for appropriate action; and
2. Supporting documents/ evidence
Official repository of documents to be presented (i.e. SALN-OMB, Service Record-HRMD, etc.)
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. The requesting party shall submit his/her request for conduct of legal investigation to Legal Service.
(Note: Requesting party’s participation is passive and shall only wait until referred matter has been
1.1 Receiving and recording of documents
None
10 Minutes Administrative Assistant
Legal Service
1.1.1 The requirements will be received by ODLS and forward the same to CID
None
5 Minutes Administrative Assistant
Legal Service
-
59
resolved or acted upon.)
1.1.2 Receives the forwarded request and attachments in the Records Management System of the Division. It shall then be transmitted to Attorney V/OIC/ Attorney IV for review and distribution of assignment.
None
5 Minutes Administrative Officer
Complaints and Investigation
Division
1.2 Assigning of Legal Investigation and Preparation of Mission Order
None
25 Minutes Administrative Officer
Complaints and Investigation
Division
Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
Director III
Legal Service
1.2.1 Reviews the document, identify to whom the investigation will be assigned, and instructs the preparation of Mission Order.
None
5 Minutes Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
1.2.2 Drafts and prepares the Mission Order.
None
10 Minutes Administrative Officer
Complaints and Investigation
Division
1.2.3 Reviews the Mission Order and puts initial, if found in order. It will be submitted through Records
None
5 Minutes Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
-
60
Management System the document to the Director for approval.
1.2.4 Reviews, approves and signs in Records Management System uploaded Mission Order.
None 5 Minutes Director III Legal Service
1.3 Conduct of Legal Investigation Conducts legal investigation by coordinating with the concerned government agencies/offices to verify, validate or confirm the authenticity and genuineness of the documents submitted for legal investigation.
After verification of the documents in concerned government agencies and gathering of relevant information, a corresponding report should be made, subject to review and approval of the Immediate Supervisor and Director.
None
10-20 days
(Note: 1. It excludes waiting time for the response/ confirmation of concerned government and private entities/ agencies/ offices; 2. Subject to extension depending on complexity of legal issue)
Special Investigator
Complaints and Investigation
Division
Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
Director III Legal Service
-
61
2. Requesting party
receives a copy of
the legal
investigation
Report
2.1 Releasing 2.1.1 Administrative Officer shall serve the report to the requesting party. A file copy shall be retained.
None 10 Minutes Administrative Officer
Complaints and Investigation
Division
TOTAL: None 20 Days
-
62
b. For Background Investigation
The Complaints and Investigation Division, in the fulfillment of its mandate, is
tasked to provide background investigation on new entrants of the Bureau,
pursuant Section 26 (1), Chapter 5, Subtitle A, Title I, Book V, Executive Order
No. 292 series of 1987, otherwise known as the Administrative Code of 1987
and subject to Republic Act No. 10173, otherwise known as the Data Privacy
Act of 2012, its Implementing Rules and Regulations and other issuances by
the National Privacy Commission. This includes among others, the verification
of qualifications, including occupational competence, moral character and
devotion to duty of a new entrant. The results of the investigation shall be
used as a basis for recommending the approval or disapproval of the
appointment to a permanent position of the new entrants in the Bureau.
Office or Division: Legal Service - Complaints and Investigation Division Classification: Highly Technical
Type of Transaction: G2G – Government-to-Government G2C - Government-to-Citizens G2B - Government-to-Business
Who may avail: The Bureau and its concerned officials/offices
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requesting party must submit at least one (1) hard copy of the following: 1. Memorandum request for the
conduct of legal investigation 2. Personal Data Sheet of the subject
entrant 3. Personal History Statement 4. NBI Clearance 5. Court Clearance 6. Clearance from previous employer, if
any 7. Certificate of Employment in relation
to Item 6 8. Barangay Clearance 9. Police Clearance 10. Neuro-Psychological Evaluation
Report 11. Certificate of Eligibility or Certificate
of Professional License, whichever is applicable
12. Authorization Letter authorizing the Bureau to validate the documents submitted by the employee
13. Official Transcript of Records 14. Diploma 15. Certificate of Good Moral Character
from Last School Attended
Documents forwarded by HRMD
-
63
16. Statement of Assets, Liabilities and Net Worth upon assumption of duties
17. Other documents deemed material in the conduct of investigation
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. The requesting
party shall submit
his/her request for
conduct of legal
investigation to
Legal Service.
(Note: Requesting party’s participation is passive and shall only wait until referred matter has been resolved or acted upon.)
1.1 Receiving and recording of documents
None
10 Minutes Administrative Assistant
Legal Service
1.1.1 All requests for character investigation shall be submitted to the Legal Service. It shall be recorded in the EDDR/Logbook and uploaded to the RMS. Requests with incomplete attachments/ requirements shall not be accepted.
None
5 Minutes Administrative Assistant
Legal Service
1.1.2 Receives the forwarded request and attachments in the Records Management System of the Division. It shall then be transmitted to Attorney V/OIC/ Attorney IV for review and distribution of assignment.
None
5 Minutes Administrative Officer
Complaints and Investigation
Division
-
64
1.2 Assigning of Legal Investigation and Preparation of Mission Order
None
25 Minutes Administrative Officer
Complaints and Investigation
Division
Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
Director III Legal Service
1.2.1 Reviews the document, identify to whom the investigation will be assigned, and instructs the preparation of Mission Order.
None
5 Minutes Attorney V/OIC/Attorney IV Complaints and
Investigation Division
1.2.2 Drafts and prepares the Mission Order.
None
10 Minutes Administrative Officer
Complaints and Investigation
Division
1.2.3 Reviews the Mission Order and puts initial, if found in order. It will be submitted through Records Management System the document to the Director for approval.
None
5 Minutes Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
1.2.4 Reviews, approves and signs in Records Management System uploaded Mission Order.
None 5 Minutes Director III Legal Service
-
65
1.3 Conduct of Legal Investigation Conducts legal investigation by coordinating with the concerned government agencies/offices to verify, validate or confirm the authenticity and genuineness of the documents submitted for legal investigation.
After verification of the documents in concerned government agencies and gathering of relevant information, a corresponding report should be made, subject to review and approval of the Immediate Supervisor and Director.
None
10-20 days
(Note: 1. It excludes waiting time for the response/ confirmation of concerned government and private entities/ agencies/ offices; 2. Subject to extension depending on complexity of legal issue)
Special Investigator
Complaints and Investigation
Division
Attorney V/OIC/Attorney IV
Complaints and Investigation
Division
Director III Legal Service
2. Requesting party receives a copy of the legal investigation Report
2.1 Releasing 2.1.1 Adminis-trative Officer shall serve the report to the requesting party. A file copy shall be retained.
None 10 Minutes Administrative Officer
Complaints and Investigation
Division
TOTAL: None 20 Days
-
66
c. Post-Qualification Investigation
The Complaints and Investigation Division is mandated to conduct legal
investigation in relation to procurement laws. Upon the request of the units of
the Bureau, the Complaints and Investigation Division conducts post-
qualification investigation on contractors, suppliers or entities that have official
transactions with the Bureau in accordance with Republic Act (RA) No. 9184,
otherwise known as the Government Procurement Reform Act. Results of the
post qualification investigation are used as basis for recommending the
accreditation of concerned contractors, suppliers or entities to conduct official
transactions with the Bureau.
Office or Division: Legal Service - Complaints and Investigation Division Classification: Highly Technical
Type of Transaction:
G2G – Government-to-Government G2C - Government-to-Citizens G2B - Government-to-Business
Who may avail: The Bids and Awards Committee, PSMD and other concerned offices of the Bureau
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requesting party must submit Co