city council agenda august 1, 2017 - yukon · council agenda – august 1, 2017 page 2 1. consent...

CITY COUNCIL AGENDA August 1, 2017

Michael McEachern, Mayor ~ Ward 4

Earline Smaistrla, Vice Mayor ~ At-Large

John Alberts, Council Member ~ Ward 2

Richard Russell, Council Member ~ Ward 1

Donna Yanda, Council Member ~ Ward 3

Jim Crosby, City Manager

Yukon City Council / Yukon Municipal Authority Work Session August 1, 2017 – 6:00 p.m.

Conference Room - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

1. Performeter Presentation by Frank Crawford, Crawford & Associates, P.C.

The Study Session regarding Spanish Cove will begin 15 minutes after the

adjournment of the Yukon City Council Meeting inside the Centennial Building

Conference Room, 12 S. 5th Street.

2. Presentation by Spanish Cove regarding a new nursing home program.

City Council - Municipal Authority Agendas - REVISED

August 1, 2017 - 7:00 p.m.

Council Chambers - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to

attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at

354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting,

please call or notify City Hall, 500 West Main, by noon, July 31, 2017.

Invocation: Pastor Tim Baer, Grace Church

Flag Salute:

Roll Call: Michael McEachern, Mayor

Earline Smaistrla, Vice Mayor

Richard Russell, Council Member

John Alberts, Council Member

Donna Yanda, Council Member

Presentations and Proclamations

Visitors

(Recess as Yukon City Council and Reconvene as Yukon Municipal Authority)

1A. YMA Consent Docket

This item is placed on the agenda so the Yukon Municipal Authority, by unanimous

consent, can designate those routine items they wish to be approved by one motion.

If an item does not meet with the approval of all Authority Members, that item will be

heard in regular order.

The City Manager recommends a motion to approve:

A) The minutes of the regular meeting of July 18, 2017

ACTION___________________________________________________________________________

(Adjourn as YMA and Reconvene as Yukon City Council)

Council Agenda – August 1, 2017 Page 2

1. Consent Docket

This item is placed on the agenda so the City Council, by unanimous consent, can

designate those routine items they wish to be approved by one motion. If an item

does not meet with the approval of all Council Members, that item will be heard in

regular order.

The City Manager recommends a motion that will approve:


B) Payment of material claims in the amount of $634,194.24

C) Designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade

D) Setting the date for the next regular Council meeting for August 15, 2017,

7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St.

ACTION___________________________________________________________________________

2. Reports of Boards, Commissions and City Officials

3. Performeter Presentation by Frank Crawford, Crawford & Associates, P.C.

(informational item only)

4. Consider authorizing an expenditure of funds, not to exceed $80,395.64, for the

purchase of a Caterpillar Front End Loader from Warren Cat for the Sanitation

Department, State Contract SW192, as recommended by the Public Works Director

ACTION___________________________________________________________________________

5. Consider approving and authorizing an expenditure of funds, not to exceed

$35,450.98, for the annual Cisco Maintenance Agreement for hardware/software

infrastructure to be paid to Presidio Networked Solutions, State Contract

#ITSW1006C3170, as recommended by the Information Technology Director

ACTION___________________________________________________________________________

6. Consider approving Change Order No. 1 to the City of Yukon Public Works

Department Maintenance Facility Project and Yukon Community Support

Foundation Storage Facility, to increase the thickness of the concrete floor slab of

the Community Support Foundation Storage Facility, in the amount not to exceed

$6,335.50, as recommended by the City Engineer

ACTION___________________________________________________________________________

Council Agenda – August 1, 2017 Page 3

7. Consider a motion to recess as the Yukon City Council and convene into

Executive Session, for confidential communications with representatives of

McAfee & Taft concerning pending and potential litigation regarding certain

individuals and businesses, as provided for in 25 OS 2003, Section 307(B)(4)

ACTION___________________________________________________________________________

8. Consider a motion to adjourn from Executive Session and reconvene as

Yukon City Council

ACTION___________________________________________________________________________

9. New Business

10. Council Discussion

11. Adjournment

The Study Session regarding Spanish Cove will begin 15 minutes after the

adjournment of the Yukon City Council Meeting inside the Centennial Building

Conference Room, 12 S. 5th Street.

Yukon Municipal Authority Minutes

July 18, 2017

ROLL CALL: (Present) Michael McEachern, Chairman

Earline Smaistrla, Vice Chairman

Richard Russell, Trustee

John Alberts, Trustee

(Absent) Donna Yanda, Trustee









B) The Notice of Exercise of Option to Extend Municipal Solid Waste Landfill

Disposal Services Contract with Oklahoma City Waste Disposal, Inc., a

Waste Connections of Oklahoma, Inc. Company through September 30,

2017

The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of July 6, 2017; the Notice of Exercise of Option to

Extend Municipal Solid Waste Landfill Disposal Services Contract with Oklahoma City

Waste Disposal, Inc., a Waste Connections of Oklahoma, Inc. Company through

September 30, 2017, was made by Trustee Russell and seconded by Trustee Alberts.

The vote:

AYES: Smaistrla, McEachern, Russell, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

2A. Consider a motion to reject the bids and authorize the Purchasing Agent to re-

advertise to receive bids for Solid Waste Landfill Disposal Services

The motion to reject the bids and authorize the Purchasing Agent to re-advertise to

receive bids for Solid Waste Landfill Disposal Services, was made by Trustee Smaistrla

and seconded by Trustee Russell.

The vote:

AYES: Alberts, McEachern, Smaistrla, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider entering into a Water Tower/Communication Agreement with

Samaritan EMS, to install, maintain, operate and remove radio communications

equipment and appurtenances on the Vandament Avenue Water Tower located

at 1650 W. Vandament Avenue, as recommended by the Development Services

Director

jbeal

Text Box

1AA

Municipal Authority Minutes – July 18, 2017 Page 2

The motion to enter into a Water Tower/Communication Agreement with Samaritan

EMS, to install, maintain, operate and remove radio communications equipment and

appurtenances on the Vandament Avenue Water Tower located at 1650 W.

Vandament Avenue, as recommended by the Development Services Director, was

made by Trustee Alberts and seconded by Trustee Smaistrla.

The vote:

AYES: Smaistrla, Russell, Alberts, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

4A. Consider and take action with respect to Resolution YMA 2017-05, a resolution

authorizing the Yukon Municipal Authority (the “Authority”) to issue its Sales Tax

Revenue Note, Series 2017 in the aggregate principal amount of $10,000,000.00

(the “2017 Note”); waiving competitive bidding and authorizing the 2017 Note to

be sold at a price of par by negotiated sale within the limits provided by Title 60,

Oklahoma Statutes, Section 176; authorizing and approving documents,

procedures and payments related to issuance of the 2017 Note; providing that

the trust indenture shall be subject to provisions of the 2017 Note; authorizing and

directing the execution of the 2017 Note and other documents relating to the

transaction, including professional services agreements; and containing other

provisions relating thereto.

The motion to approve Resolution YMA 2017-05, a resolution authorizing the Yukon

Municipal Authority (the “Authority”) to issue its Sales Tax Revenue Note, Series 2017 in

the aggregate principal amount of $10,000,000.00 (the “2017 Note”); waiving

competitive bidding and authorizing the 2017 Note to be sold at a price of par by

negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176;

authorizing and approving documents, procedures and payments related to

issuance of the 2017 Note; providing that the trust indenture shall be subject to

provisions of the 2017 Note; authorizing and directing the execution of the 2017 Note

and other documents relating to the transaction, including professional services

agreements; and containing other provisions relating thereto, was made by Trustee

Russell and seconded by Trustee Alberts.

Chris Gander, BOK Financial, stated the Council authorized bids to be sought in June,

two bids were received: BB&T and BancFirst. Recommends accepting BB&T Option

#2 which allows for prepayment at par after 01/01/2025. Mr. Russell asked if there are

any issues making payments. Mr. Crosby stated no, it is a budgeted expense.

Projects are Hwy 4 bridge with roadway improvements; I-40 interchange design,

Vandament Avenue realignment design; widening of Frisco Road; buildings for

storage and maintenance; Yukon street improvements; and contingency.

Mr. Alberts asked about waiving competitive bidding. Mr. Gander stated that

language refers to a very regulated process, mostly for GO bonds. Packets are sent

out to interested banks, a list of which BOK Financial maintains. BOK Financial

Services is the financial advisor on the City’s side in negotiation. Mayor McEachern

asked about other bid requirements. Nate Ellis said the projects will be bid, waiving

competitive bidding requires a 4/5 vote to approve. Mr. Crosby stated no

advertising, but packets were sent out. Mr. Ellis stated it is a competitive process.

The vote:

AYES: Russell, Alberts, McEachern, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED

(Adjourn as YMA and Reconvene as Yukon City Council)

Yukon City Council Minutes

July 18, 2017

The Yukon City Council met in regular session on July 18, 2017 at 7:00 p.m. in the

Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma.

The invocation was given by Pastor Debi Powell-Maxwell, First Christian Church

The flag salute was given in unison.

ROLL CALL: (Present) Michael McEachern, Mayor

Earline Smaistrla, Vice Mayor

Richard Russell, Council

John Alberts, Council Member

(Absent) Donna Yanda, Council Member Member

OTHERS PRESENT:

Jim Crosby, City Manager Doug Shivers, City Clerk

Tammy DeSpain, Assistant City Manager Robbie Williams, Triad

Gary Cooper, IT Director Mitchell Hort, Dev. Services Director

Gary Miller, City Attorney Jenna Roberson, PIO

Arnold Adams, Public Works Director Dana Deckard, Administration

Presentations and Proclamations

None

Visitors

None








C) The minutes of the regular meeting of July 6, 2017

D) The Notice of Exercise of Option to Extend Municipal Solid Waste Landfill

Disposal Services Contract with Oklahoma City Waste Disposal, Inc., a

Waste Connections of Oklahoma, Inc. Company through September 30,

2017

The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of July 6, 2017; the Notice of Exercise of Option to

Extend Municipal Solid Waste Landfill Disposal Services Contract with Oklahoma City

Waste Disposal, Inc., a Waste Connections of Oklahoma, Inc. Company through

September 30, 2017, was made by Trustee Russell and seconded by Trustee Alberts.

The vote:

AYES: Smaistrla, McEachern, Russell, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

jbeal

Text Box

1A

City Council Minutes – July 18, 2017 Page 2

2A. Consider a motion to reject the bids and authorize the Purchasing Agent to re-

advertise to receive bids for Solid Waste Landfill Disposal Services

The motion to reject the bids and authorize the Purchasing Agent to re-advertise to

receive bids for Solid Waste Landfill Disposal Services, was made by Trustee Smaistrla

and seconded by Trustee Russell.

The vote:

AYES: Alberts, McEachern, Smaistrla, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider entering into a Water Tower/Communication Agreement with

Samaritan EMS, to install, maintain, operate and remove radio communications

equipment and appurtenances on the Vandament Avenue Water Tower located

at 1650 W. Vandament Avenue, as recommended by the Development Services

Director

The motion to enter into a Water Tower/Communication Agreement with Samaritan

EMS, to install, maintain, operate and remove radio communications equipment and

appurtenances on the Vandament Avenue Water Tower located at 1650 W.

Vandament Avenue, as recommended by the Development Services Director, was

made by Trustee Alberts and seconded by Trustee Smaistrla.

The vote:

AYES: Smaistrla, Russell, Alberts, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

4A. Consider and take action with respect to Resolution YMA 2017-05, a resolution

authorizing the Yukon Municipal Authority (the “Authority”) to issue its Sales Tax

Revenue Note, Series 2017 in the aggregate principal amount of $10,000,000.00

(the “2017 Note”); waiving competitive bidding and authorizing the 2017 Note to

be sold at a price of par by negotiated sale within the limits provided by Title 60,

Oklahoma Statutes, Section 176; authorizing and approving documents,

procedures and payments related to issuance of the 2017 Note; providing that

the trust indenture shall be subject to provisions of the 2017 Note; authorizing and

directing the execution of the 2017 Note and other documents relating to the

transaction, including professional services agreements; and containing other

provisions relating thereto.

The motion to approve Resolution YMA 2017-05, a resolution authorizing the Yukon

Municipal Authority (the “Authority”) to issue its Sales Tax Revenue Note, Series 2017 in

the aggregate principal amount of $10,000,000.00 (the “2017 Note”); waiving

competitive bidding and authorizing the 2017 Note to be sold at a price of par by

negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176;

authorizing and approving documents, procedures and payments related to

issuance of the 2017 Note; providing that the trust indenture shall be subject to

provisions of the 2017 Note; authorizing and directing the execution of the 2017 Note

and other documents relating to the transaction, including professional services

agreements; and containing other provisions relating thereto, was made by Trustee

Russell and seconded by Trustee Alberts.

City Council Minutes – July 18, 2017 Page 3 Chris Gander, BOK Financial, stated the Council authorized bids to be sought in June, two bids were received: BB&T and BancFirst, recommends accepting BB&T Option #2 which allows for prepayment at par after 01/01/2025. Mr. Russell asked if there are any issues making payments. Mr. Crosby stated no, it is a budgeted expense. Projects are Hwy 4 bridge with roadway improvements; I-40 interchange design, Vandament Avenue realignment design; widening of Frisco Road; buildings for storage and maintenance; Yukon street improvements; and contingency. Mr. Alberts asked about waiving competitive bidding. Mr. Gander stated that language refers to a very regulated process, mostly for GO bonds. Packets are sent out to interested banks, a list of which BOK Financial maintains. BOK Financial Services is the financial advisor on the City’s side in negotiation. Mayor McEachern asked about other bid requirements. Nate Ellis said the projects will be bid, waiving competitive bidding requires a 4/5 vote to approve. Mr. Crosby stated no advertising, but packets were sent out. Mr. Ellis stated it is a competitive process.

The vote: AYES: Russell, Alberts, McEachern, Smaistrla NAYS: None VOTE: 4-0 MOTION CARRIED

(Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve:

A) The minutes of the regular meeting of July 6, 2017 B) Payment of material claims in the amount of $618,790.52 C) The appointment of Velta Johnston to the board of the Spanish Cove Housing

Authority, for the term for Office #6 expiring May 31, 2023, as recommended by the Nominating Committee

D) Denial of Claim No. 203587-LR from Kelly Allen, for property damage, as recommended by the Oklahoma Municipal Assurance Group

E) Setting the date for the next regular Council meeting for August 1, 2017, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St.

The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of July 6, 2017; payment of material claims in the amount of $618,790.52; the appointment of Velta Johnston to the board of the Spanish Cove Housing Authority, for the term for Office #6 expiring May 31, 2023, as recommended by the Nominating Committee; denial of Claim No. 203587-LR from Kelly Allen, for property damage, as recommended by the Oklahoma Municipal Assurance Group; setting the date for the next regular Council meeting for August 1, 2017, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Smaistrla and seconded by Council Member Russell. The vote: AYES: Smaistrla, Alberts, McEachern, Russell NAYS: None VOTE: 4-0 MOTION CARRIED

City Council Minutes – July 18, 2017 Page 4 2. Reports of Boards, Commissions and City Officials

Mr. Crosby gave a water report. He stated costs mentioned are not total costs. No water meters are estimated, the handheld device will alert if the reading is missed or in error. The billing process includes a time lag. The City does not know what the water that goes through the meter is used for. The City will work with citizens by rereading a meter, checking for leaks and/or setting up payment arrangements. 3. Consider approving Ordinance 1344, an ordinance rescinding Ordinance

Number 1315 in its entirety; of the Smartcode (SC) District Regulations for Land Use; Smartcode Regulations with the Urban Gateway Overlay District; repealing conflicting ordinances and Resolutions; providing for severability and declaring an emergency.

The motion to approve Ordinance 1344, an ordinance rescinding Ordinance Number 1315 in its entirety; of the Smartcode (SC) District Regulations for Land Use; Smartcode Regulations with the Urban Gateway Overlay District; repealing conflicting ordinances and Resolutions; providing for severability and declaring an emergency, was made by Council Member Russell and seconded by Council Member Smaistrla. Mr. Alberts worked on setting this up and would like discussion. Mr. Crosby stated many promises came with SmartCode. The owners now say it is burdensome and national developers are more familiar with traditional zoning. The rescinding has been approved by YEDA and the Planning Commission. Mayor McEachern said all at the YEDA meeting agreed change was needed. Mr. Alberts asked who the owners are. Mr. Crosby stated the Church, Optiz are not in favor of SmartCode. Developers didn’t like it and claimed extra costs. The opinion is construction of the interchange will spur development. Mr. Alberts stated the hope was to get away from traditional construction, intent was for aesthetics. What assurance is there that future development will be a showplace? Mr. Crosby said it is likely to be a PUD, which allows restrictions. Many developers agree SmartCode isn’t best for the community, hurts prospects for additional sales tax. Mr. Alberts stated he will reluctantly support, but hopes for more than big asphalt lots. Mr. Crosby said most want to see a high quality development. The vote: AYES: McEachern, Smaistrla, Alberts, Russell NAYS: None VOTE: 4-0 MOTION CARRIED 3a. Consider approving the Emergency Clause of Ordinance No. 1344 The motion to approve the Emergency Clause of Ordinance No. 1344, was made by Council Member Smaistrla and seconded by Council Member Russell. The vote: AYES: Russell, McEachern, Smaistrla, Alberts NAYS: None VOTE: 4-0 MOTION CARRIED 3. Consider approving Ordinance 1345, an ordinance providing amendment to the

Code of Ordinances of the City of Yukon, Oklahoma by amending Appendix A – Zoning Ordinance, Sections 201.1, 401.3, 404.1, 406.1; and deleting Section 607 and Section 608, providing for the rescinding of an Urban Gateway Overlay Supplemental District and providing for original zoning designations; providing for severability and declaring an emergency.


The motion to approve Ordinance 1345, an ordinance providing amendment to the

Code of Ordinances of the City of Yukon, Oklahoma by amending Appendix A –

Zoning Ordinance, Sections 201.1, 401.3, 404.1, 406.1; and deleting Section 607 and

Section 608, providing for the rescinding of an Urban Gateway Overlay Supplemental

District and providing for original zoning designations; providing for severability and

declaring an emergency, was made by Council Member Russell and seconded by

Council Member Smaistrla.

The vote:

AYES: McEachern, Russell, Smaistrla, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

4a. Consider approving the Emergency Clause of Ordinance No. 1345

The motion to approve the Emergency Clause of Ordinance No. 1345, was made by

Council Member Russell and seconded by Council Member Smaistrla.

The vote:

AYES: McEachern, Russell, Smaistrla, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

5. Consider and take action with respect to Resolution 2017-13, a resolution of the

City Council of the City of Yukon, Oklahoma (the “City”), approving the

incurrence of indebtedness by the Yukon Municipal Authority (the “Authority”)

issuing its Sales Tax Revenue Note, Series 2017 in the aggregate principal

amount of $10,000,000.00 (the “2017 Note”); waiving competitive bidding and

authorizing the 2017 Note to be sold at a price of par value by negotiated sale

within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing

and approving a sales tax agreement providing security for the 2017 Note;

providing that the trust indenture shall be subject to provisions of the 2017 Note;

authorizing and directing the execution of documents and procedures related to

issuance of the 2017 Note; and containing other provisions relating thereto.

The motion to approve Resolution 2017-13, a resolution of the City Council of the City

of Yukon, Oklahoma (the “City”), approving the incurrence of indebtedness by the

Yukon Municipal Authority (the “Authority”) issuing its Sales Tax Revenue Note, Series

2017 in the aggregate principal amount of $10,000,000.00 (the “2017 Note”); waiving

competitive bidding and authorizing the 2017 Note to be sold at a price of par value

by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section

176; authorizing and approving a sales tax agreement providing security for the 2017

Note; providing that the trust indenture shall be subject to provisions of the 2017 Note;

authorizing and directing the execution of documents and procedures related to

issuance of the 2017 Note; and containing other provisions relating thereto, was

made by Council Member Alberts and seconded by Council Member Smaistrla.

Mayor McEachern stated the motion should include the acceptance of Option #2.

Council Member Alberts amended his motion to include the acceptance of BB&T

Option #2, seconded by Council Member Smaistrla.

The vote:

AYES: Alberts, Russell, McEachern, Smaistrla

NAYS: None

VOTE: 4-0

MOTION CARRIED


Mr. Alberts stated we need to return and amend item 4A.

Council Member Russell amended is motion for Item 4A to include the accepting the

bid for Option #2 from BB&T, seconded by Council Member Alberts.

The vote:

AYES: McEachern, Smaistrla, Alberts, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

6. Consider and take action with respect to Ordinance 1346, an ordinance

amending Sec. 2-137(B) of the Code of Ordinances of the City of Yukon by

determining that certain obligations, including the Yukon Municipal Authority

Sales Tax Revenue Note, Series 2017 in the aggregate principal amount of

$10,000,000.00, do not exceed debt limitations; repealing all conflicting

ordinance provisions; and declaring an emergency.

The motion to approve Ordinance 1346, an ordinance amending Sec. 2-137(B) of the

Code of Ordinances of the City of Yukon by determining that certain obligations,

including the Yukon Municipal Authority Sales Tax Revenue Note, Series 2017 in the

aggregate principal amount of $10,000,000.00, do not exceed debt limitations;

repealing all conflicting ordinance provisions; and declaring an emergency, was

made by Council Member Alberts and seconded by Council Member Smaistrla.

The vote:

AYES: Russell, McEachern, Smaistrla, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

6a. Consider approving the Emergency Clause of Ordinance No. 1346

The motion to approve the Emergency Clause of Ordinance No. 1346, was made by

Council Member Russell and seconded by Council Member Smaistrla.

The vote:

AYES: Alberts, Russell, Smaistrla, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

7. Consider a motion to approve payment of funds to the City of Oklahoma City, to

allow for payment of the annual Capital Replacement Allocation Fee related to

the Radio Usage Agreement, for budget year 2017-2018, not to exceed

$32,384.00, as recommended by the Information Technology Director

The motion to approve payment of funds to the City of Oklahoma City, to allow for

payment of the annual Capital Replacement Allocation Fee related to the Radio

Usage Agreement, for budget year 2017-2018, not to exceed $32,384.00, as

recommended by the Information Technology Director, was made by Council

Member Russell and seconded by Council Member Alberts.

The vote:

AYES: Smaistrla, Alberts, Russell, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED


8. Consider approving a Permit to Conduct Geophysical Operations with CGG

Land (U.S.) Inc. (CGG), to conduct a 3-D seismic survey, including a permit fee of

$87,129.81, as recommended by the Development Services Director

The motion to approve a Permit to Conduct Geophysical Operations with CGG Land

(U.S.) Inc. (CGG), to conduct a 3-D seismic survey, including a permit fee of

$87,129.81, as recommended by the Development Services Director, was made by

Council Member Alberts and seconded by Council Member Russell.

Mr. Hort stated CGG will conduct a seismic 3-D survey to locate oil & gas deposits.

Mr. Alberts asked questions regarding concerns for citizens, anticipated damage,

staff satisfaction. Mr. Hort stated this has been done many times, a smaller truck is

used inside city limits. Damage protocols, hours, bond are all covered in the

contract. Johnny May, CGG, stated areas have been approved in OKC and

Piedmont. The survey does not cause damage and complies with the national

standard. There have been zero city claims in the past 10 years. Mr. Hort stated staff

approves and it has worked well in other cities. Bond is set and insurance policy has

been provided.

Mr. Russell stated he had a poor experience with another company. He asked if

CGG will stay on the roads and the reason for coming thru city limits. Mr. May stated

no charges or drilling, they will be in town no more than 2 weeks and will stay on

streets and right of ways. They will use city maps to avoid infrastructure. The City has

final say on where activity can occur. The plan is to use off duty Yukon officers as

escorts. The reason to come through town is at the request of a client.

Mayor McEachern stated there is a new play south of Kingfisher, new drilling

technology is driving this survey. Asked for information on claims and found none.

Only mini-vibes in city limits. In addition, asked about damage to water wells, pipes

and door hangers. Mr. May stated there is an extended time limit on claims. A 3rd

party monitors to ensure against damage. A service to check water wells will be at

no cost. A map will be available of the service area. Surveyors start August 1st, a

map will be ready about September 1st. Mr. Hort stated areas will be marked on the

map of areas for CGG to avoid.

The vote:

AYES: Russell, Alberts, Smaistrla, McEachern

NAYS: None

VOTE: 3-1

MOTION CARRIED

9. New Business – No new business

10. Council Discussion

Council Member Smaistrla and Council Member Russell had no discussion.

Council Member Alberts thanked the Chamber of Commerce and small businesses.

Mayor McEachern agreed with Mr. Alberts that the Chamber of Commerce is strong.

He invited the public to the Spanish Cove work session following the meeting.

11. Adjournment

___________________________________

Michael, McEachern, Mayor

_______________________________

Doug Shivers, City Clerk

FUND #

01 General Fund Claims 184,359.78$

36 Sales Tax Claims 368,509.35

38 Hotel/Motel Tax Fund 7,501.51

46 Municipal Court 8,381.90

64 Special Revenue Fund 5,952.36

70 Water & Sewer Enterprise 15,899.24

71 Sanitation Enterprise 42,501.74

73 Storm Water Enterprise 377.86

74 Grant Fund 710.50

634,194.24$

Doug Shivers, City Clerk Michael McEachern, Mayor

this 1st day of August 2017 by the Yukon City Council.

RECAP OF CLAIMS

The above foregoing claims have been passed and approved

jbeal

Text Box

1B

7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 1FUND: 01 - General Fund

P.O.# VENDOR # NAME DESCRIPTION DATE INVOICE AMOUNT____________________________________________________________________________________________________________________________________

DEPARTMENT: 101 LEGISLATIVE18-70538 01-00101 City of Yukon (JPMC) ADM NLC Travel Exp 7/2017 Southwest A OSE7YQ 744.9018-70712 01-00101 City of Yukon (JPMC) ADM NLC reg/Lodging-Smaistrla 11/2017 NLC 2702 ES 545.0018-70768 01-00101 City of Yukon (JPMC) ADM Memorial Flowers 7/2017 Yukon Flowe 135263 75.0018-70887 01-00101 City of Yukon (JPMC) ADM Retirement Gift-Jones 7/2017 Sam's Club 8168 259.0018-70703 01-00102 City of Yukon (JPMC) FIN Filing fees - easement 7/2017 OK County 1613926 19.3718-70780 01-00102 City of Yukon (JPMC) FIN Binder Covers 7/2017 ThermoBind 21356 111.7518-70868 01-00102 City of Yukon (JPMC) FIN study session dinner 7/2017 Logan's 07/18/17 91.8818-70736 01-00117 City of Yukon (JPMC) HR Personnel Manual Supplies 7/2017 Staples 7179478000 494.8718-70869 01-01325 American Legion Rent-1010 W Main-AU17 8/2017 Aug 2017 1,000.0018-70870 01-05342 Canadian Cty Clerk filing-125 Mesa Verde 7/2017 R517374 13.00 filing-504 S 3rd St 7/2017 R517375 13.00 filing-401 Walnut 7/2017 R517376 13.00 filing-1201 Garden Grove 7/2017 R517377 13.00 filing-122 E Beech 7/2017 R517378 13.00 filing-1019 Cedar 7/2017 R517379 13.00 filing-1313 Kingston 7/2017 R517380 13.0018-70872 01-06815 Compassionate Hands, Inc. Monthly Contribution 8/2017 Aug 2017 1,000.0018-70873 01-25000 The Journal Record legal ad-SolidWasteDispos 7/2017 743376576 24.9618-70874 01-31400 McAfee & Taft Prof Srvcs-06/30/17 7/2017 515912 493.5018-70877 01-46945 CLV Enterprises, Inc. Ambulance Service 7/2017 16-7-00251 16,000.0018-70880 01-50700 Triad Design Group A/E Srvcs-04/25/17 5/2017 9969 2,116.67 Eng Srvc-Water Tower 5/2017 9969 450.7518-70881 01-50700 Triad Design Group Eng Srvc to 04/25/17 5/2017 9971 32,060.0018-70882 01-62000 Youth & Family Services, Monthly Contribution 8/2017 Aug 2017 1,250.0018-70685 01-62800 Yukon Progress Advertising Branch Dispos 7/2017 YP1915 756.0018-70711 01-62800 Yukon Progress Advertising-Freedom Fest 7/2017 YP1909 5,000.0018-70769 01-62800 Yukon Progress Advertising-Odd/EvenWtrRa 7/2017 YP1979 756.0018-70884 01-62900 Yukon Review Inc. legal ad-Thompson/CUP 7/2017 12979 14.4018-70885 01-62900 Yukon Review Inc. legal ad-Ord #1344 7/2017 13034 16.25 legal ad-Ord #1345 7/2017 13035 22.10 legal ad-Ord #1346 7/2017 13036 70.10

DEPARTMENT TOTAL: 63,463.50



DEPARTMENT: 102 ADMINSTRATION18-70534 01-00101 City of Yukon (JPMC) ADM Luncheon Meetings 6/2017 Miller Do 06/27/17 8.02 Luncheon Meetings 6/2017 Miller Do 06/29/17 9.62 Luncheon Meetings 7/2017 Jimmy's Egg 113 18.4718-70537 01-00101 City of Yukon (JPMC) ADM Travel Expenses NLC 7/2017 Southwest A OSEY5H 443.06 Travel Expenses NLC 7/2017 Southwest A OS8GPW 372.4518-70539 01-00101 City of Yukon (JPMC) ADM Regr. for ICMA Conf 7/2017 ICMA BS1PFABA720C 665.00 Regr. for ICMA Conf 7/2017 ICMA BX1PFBEDC56D 465.0018-70540 01-00101 City of Yukon (JPMC) ADM Travel Exp - ICMA 7/2017 Southwest A MA4CXS 315.9718-70687 01-00101 City of Yukon (JPMC) ADM Travel Exp-CMAO-JC/TD 7/2017 Holiday I 07/13/17 101.16 Travel Exp-CMAO-JC/TD 7/2017 Holiday I 07/14/17 209.24 Travel Exp-CMAO-JC/TD 7/2017 McDonald's 460 7.6418-70770 01-00101 City of Yukon (JPMC) ADM Office Supplies 7/2017 Staples 7180058885 60.96 Office Supplies 7/2017 Staples 7180032907 206.3318-70807 01-00101 City of Yukon (JPMC) ADM 3CMA Travel Expenses 9/2017 American Ai QAJQFB 309.0018-70808 01-00101 City of Yukon (JPMC) ADM 3CMA Conf reg-J.Roberson 7/2017 2017 3CMA Conferen 605.0018-70865 01-00101 City of Yukon (JPMC) ADM Membership 7/2017 CMAO 07/26/17 JC 640.00 Membership 7/2017 CMAO 07/26/17 TD 640.0018-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 14.4618-70688 01-70950 Tammy DeSpain Reimb mileage-CMAO 7/2017 07/14/17 148.7318-70809 01-91524 Oklahoma Today Subscription Renewal 9/2017 Sep/Oct 2017 17.95


DEPARTMENT: 104 FINANCE18-70743 01-00102 City of Yukon (JPMC) FIN 6' conf table 7/2017 Officeanythin10115 268.00 conf chairs 7/2017 Staples 70712 407.94 tv for conf room 7/2017 Target 07/18/17 399.99 tv wall mount 7/2017 Walmart 824757 19.3318-70779 01-30600 Lowe's Companies, Inc. basic tool set for office 7/2017 02413A 6.64 basic tool set for office 7/2017 14468A 47.9618-70802 01-30600 Lowe's Companies, Inc. window blind 7/2017 93130 36.4818-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 14.45




DEPARTMENT: 106 FIRE DEPARTMENT18-70525 01-00105 City of Yukon (JPMC) FD Blue Card 1 yr. 7/2017 Blue Card 12-5173 346.5018-70660 01-00105 City of Yukon (JPMC) FD Provence - Registration 5/2017 PAR Training 1022 200.0018-70661 01-00105 City of Yukon (JPMC) FD Retirement-Chief Jones 7/2017 Hobby Lobby 5961 59.41 Retirement-Chief Jones 7/2017 Yukon Troph 717205 56.5818-70662 01-00105 City of Yukon (JPMC) FD coffee,tea,cups 7/2017 Sam's Club 3128 260.3218-70663 01-00105 City of Yukon (JPMC) FD batteries for airpak 7/2017 Wal-Mart 00196 67.23 batteries for airpak 7/2017 Wal-Mart 09976 122.5818-70691 01-00105 City of Yukon (JPMC) FD repair toilet 7/2017 Wal-Mart 06684 15.21 repair toilet 7/2017 Locke Sup 31959919 2.59 repair toilet 7/2017 Voss Ligh 30164444 32.2018-70735 01-00105 City of Yukon (JPMC) FD cleaning supplies 7/2017 Wal-Mart 09975 381.2418-70734 01-05395 Casco Industries, Inc. Provence bunker boots 7/2017 184162 350.0018-70520 01-38600 OSU Fire Service Training Reg. - Homme & Ellington 7/2017 65387 50.0018-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 11.8918-70692 01-91929 Safe-T-First Haz-Mat, Inc. Smoke Out to clean gear 7/2017 2017-1211 150.00


DEPARTMENT: 107 POLICE DEPARTMENT18-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 22.33 document destruction 7/2017 8122723989 22.22

DEPARTMENT TOTAL: 44.55

DEPARTMENT: 108 STREET DEPARTMENT18-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50834079 62.5618-70659 01-00180 City of Yukon (JPMC) PW asphalt millings 7/2017 TJ Campbel 4020042 367.72 asphalt millings 7/2017 TJ Campbel 4020046 367.72 asphalt millings 7/2017 TJ Campbel 4020066 367.7218-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50835141 62.5618-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50836215 62.5618-70649 01-30600 Lowe's Companies, Inc. trash bags 7/2017 02582B 56.8818-70650 01-30600 Lowe's Companies, Inc. air hoses 7/2017 02583B 28.48 air hoses 7/2017 02583B 28.4918-70760 01-47670 SignalTek, Inc. Maintenance July 17 7/2017 13020 775.00




DEPARTMENT: 109 MUNICIPAL COURT18-70658 01-58115 Wheatley Segler Osby & MillMun.Prosecutor-Jun17 7/2017 17676 2,574.50


DEPARTMENT: 111 TECHNOLOGY18-70656 01-00123 City of Yukon (JPMC) TECH Copier Rental & Page Fees 7/2017 Superior Off 14954 1,535.37 Copier Rental & Page Fees 7/2017 Superior Off 14955 1,436.0018-70666 01-00123 City of Yukon (JPMC) TECH Replacement Hard Drives 7/2017 HardDrivesD 153235 720.5018-70667 01-00123 City of Yukon (JPMC) TECH Replacement Hard Drives 7/2017 HardDrivesD 153262 283.8518-70668 01-00123 City of Yukon (JPMC) TECH Copier Rental & Page Fees 7/2017 Superior Off 14970 400.0018-70669 01-00123 City of Yukon (JPMC) TECH Domain Registration 7/2017 Network 786856769 69.9418-70729 01-00123 City of Yukon (JPMC) TECH Web Editing Software 7/2017 Avanque 1073511142 44.9418-70731 01-00123 City of Yukon (JPMC) TECH iPad Cellular Svc 7/2017 Verizon 9788818340 334.68 iPad Cellular Svc 7/2017 Verizon 9788818341 304.6218-70732 01-00123 City of Yukon (JPMC) TECH Investigations Cell Phone 7/2017 Verizon 9788818342 226.4918-70738 01-00123 City of Yukon (JPMC) TECH Cell Phone Service 7/2017 Verizon 9788818337 4,171.3318-70754 01-00123 City of Yukon (JPMC) TECH Copier Rental 7/2017 Superior Off 15073 760.2318-70757 01-00123 City of Yukon (JPMC) TECH Domain Name 7/2017 Network 788183015 34.9518-70767 01-00123 City of Yukon (JPMC) TECH Fuses 7/2017 Ace Hardware 77348 5.3718-70771 01-00123 City of Yukon (JPMC) TECH Setup Fee 7/2017 Back40 De 07/19/17 750.00 Annual Hosting 7/2017 Back40 De 07/19/17 432.0018-70817 01-00123 City of Yukon (JPMC) TECH Osmo Mobile & Tripod 7/2017 DJI 0014802241298 409.0018-70818 01-00123 City of Yukon (JPMC) TECH Canon Camera Bag 7/2017 CDWG 1BRQPOL 64.9318-70819 01-00123 City of Yukon (JPMC) TECH LED & Light Reflectors 7/2017 Amazon 9479467 52.9818-70820 01-00123 City of Yukon (JPMC) TECH GoPro Camera & Mount 7/2017 Amazon 1006602 218.0018-70821 01-00123 City of Yukon (JPMC) TECH iPhone Otterbox Cases 7/2017 Amazon 7317002 215.8018-70828 01-00123 City of Yukon (JPMC) TECH TV Wall Mount Bracket 7/2017 Amazon 3408256 32.9918-70830 01-00123 City of Yukon (JPMC) TECH HDMI Cable 20 Ft 7/2017 Amazon 8777853 16.3418-70730 01-03880 BlueCosmo SAT Phone Service 7/2017 BU01021054 127.5618-70655 01-05377 Carbonite Inc. Software Renweal 7/2017 210099462 4,800.0018-70791 01-06373 City of Oklahoma City Cap Replacement Fee 7/2017 Yukon - CRF 01 32,384.0018-70737 01-06710 Coast To Coast Computer ProPrinter Toner 7/2017 A1677543 178.00 Printer Toner 7/2017 A1677544 571.00 Printer Toner 7/2017 A1677545 1,350.00 Printer Toner 7/2017 A1677699 207.00 Printer Toner 7/2017 A1678924 119.00 Printer Toner 7/2017 A1679574 269.0018-70829 01-06710 Coast To Coast Computer ProToner Collection Unit 7/2017 A1681075 51.9018-70527 01-40840 Presidio Networked ISI Software Renewal 7/2017 6011117019145 2,092.2218-70744 01-44635 Dais Inc. Mass Notify Renewal 7/2017 REN2017CITYYUKONOK 12,500.00




DEPARTMENT: 112 DEVELOPMENT SERVICES18-70827 01-12035 Express Services, Inc. Temp worker-Dev Services 7/2017 19194958 884.8018-70607 01-30600 Lowe's Companies, Inc. Plywood-Abatement 7/2017 01605 197.3418-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 11.5718-70683 01-91530 OMIA Classes for Inspectors 7/2017 YS2017-#548 150.00 Classes for Inspectors 7/2017 YS2017-#133 150.00 Classes for Inspectors 7/2017 YS2017-#990 150.00 Classes for Inspectors 7/2017 YS2017-#2 150.00


DEPARTMENT: 113 LIBRARY18-70592 01-00108 City of Yukon (JPMC) LIB Locally Purchased Materia 7/2017 Sam's Club 3733 252.2418-70593 01-00108 City of Yukon (JPMC) LIB Postage for Interlibrary 7/2017 USPS 880A 57.40 Postage for Interlibrary 7/2017 USPS 898 37.6718-70594 01-00108 City of Yukon (JPMC) LIB Copy Paper 7/2017 Staples 7179910860 197.4518-70595 01-00108 City of Yukon (JPMC) LIB Program Supplies 7/2017 Wal-Mart 06777 48.4218-70586 01-04450 Brodart Adult Standing Order 6/2017 B5043902 28.33 Adult Standing Order 6/2017 B5048078 15.51 Adult Standing Order 7/2017 B5065796 22.7918-70589 01-16230 Gale Group Inc Large Print Standing Orde 6/2017 60775288 262.38 Large Print Standing Orde 6/2017 60774961 80.96 Large Print Standing Orde 7/2017 60840438 182.3418-70816 01-16230 Gale Group Inc Large Print Standing Orde 7/2017 60848454 73.47 Large Print Standing Orde 7/2017 60848716 47.2318-70639 01-37469 OK Library Association OLA Leadership Retreat 6/2017 200002357 25.0018-70590 01-44395 Recorded Books, LLC Audio Book Standing Order 7/2017 75561327 98.99 Audio Book Standing Order 7/2017 75563920 144.5818-70591 01-44395 Recorded Books, LLC Eaudio Standing Order 6/2017 75558620 48.02 Eaudio Standing Order 7/2017 75560044 56.90 Eaudio Standing Order 7/2017 75562772 56.90 Eaudio Standing Order 7/2017 75566186 56.9018-70641 01-53300 Unique Management Collection Service Fee 7/2017 447329 886.0518-70640 01-74800 Sara Schieman mileage to OLA Leadership 7/2017 07/14/17 76.93 meals-OLA Leadership 7/2017 07/13/17 19.55




DEPARTMENT: 114 PROPERTY MAINTENANCE18-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50834079 35.6518-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50835141 35.6518-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50836215 35.6518-70871 01-06750 Clearwater Enterprises, LLCSrvcCity Bldgs-06/17 7/2017 8476-24061706 263.6618-70761 01-27565 Koetter Alarm & Fire Recharge Fire Extinguishe 5/2017 5616 118.0018-70750 01-32790 Mother Nature's Exterminatitermite control 7/2017 FY 2018 Termite 3,029.0018-70751 01-32790 Mother Nature's Exterminatipest control service 7/2017 FY 2018 Pest 7,068.0018-70886 01-37200 OK Gas & Electric Service-1794 HC Pkwy 7/2017 07/17/17 52.7118-70875 01-37601 OK Natural Gas Co transp.chg-1035 Indu 7/2017 07/14/17 114.0418-70876 01-37602 OK Natural Gas Co transp chg-501 Ash 7/2017 07/14/17 142.35


DEPARTMENT: 115 HUMAN RESOURCES18-70772 01-00117 City of Yukon (JPMC) HR HR SW Conf reg-CS 7/2017 HR Sou 9491652-170 979.00 HR SW Conf reg-TW 7/2017 HR Sou 9491652-170 1,089.00 HR SW Conf lodging-C 7/2017 HR Southw VJZX74W6 690.00 HR SW Conf lodging-T 7/2017 HR Southw DKJC5KT2 690.0018-70826 01-00117 City of Yukon (JPMC) HR Mngmt Training CD 7/2017 ICMA 6039478 157.9518-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 14.45


DEPARTMENT: 116 PARK ADMINISTRATION18-70559 01-00110 City of Yukon (JPMC) REC concert food 6/2017 Sam's Club 7617 233.07 concert food 7/2017 Sam's Club 9845 71.5818-70675 01-00110 City of Yukon (JPMC) REC vending candy/pop 7/2017 Wal-Mart 09530 44.8918-70676 01-07390 Crosslands A & A Rent-All Sporta potties 6/2017 69004C-7 63.00 porta potties 6/2017 23706AB-7 63.00 porta potties 7/2017 67697D-7 126.00 porta potties 7/2017 11280AJ-7 63.00 porta potties 7/2017 12790AJ-7 63.0018-70500 01-30600 Lowe's Companies, Inc. VIP/Volunteer lounge 6/2017 19308 31.30 VIP/Volunteer lounge 6/2017 02128 100.54




DEPARTMENT: 117 PARK MAINTENANCE18-70495 01-00180 City of Yukon (JPMC) PW Sod for sign at CTP-FF 6/2017 Sod by Sher 006607 150.0018-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50834079 44.2218-70690 01-00180 City of Yukon (JPMC) PW steel for Christmas/Pk 7/2017 BBM Steel 50755 48.6018-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50835141 39.0218-70825 01-00180 City of Yukon (JPMC) PW pond main july 17 7/2017 TurnPro Aqua 11011 779.0018-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50836215 43.3218-70728 01-30600 Lowe's Companies, Inc. 4 1/2" grinding disc 7/2017 01249 13.20 welding tips 7/2017 01249 13.2818-70792 01-30600 Lowe's Companies, Inc. handicap door signs 7/2017 02748 18.97


DEPARTMENT: 118 RECREATION FACILITIES18-70560 01-00110 City of Yukon (JPMC) REC indoor t ball 7/2017 Ski's Tee 07/07/17 512.0018-70670 01-00110 City of Yukon (JPMC) REC cupcake wars supplies 7/2017 Wal-Mart 04953 68.64 cupcake wars supplies 7/2017 Hobby Lobby 4407 23.7718-70674 01-00110 City of Yukon (JPMC) REC lunch for DRC 7/2017 Wal-Mart 02260 68.2018-70677 01-00110 City of Yukon (JPMC) REC filters for JCG 7/2017 Locke Sup 31933620 39.5518-70713 01-00110 City of Yukon (JPMC) REC rock tumbler kit 7/2017 Hobby Lobby 8580 105.9518-70715 01-00110 City of Yukon (JPMC) REC Art Academy 7/2017 Wal-Mart 05323 42.5218-70740 01-03090 Ben E. Keith Foods Food for DRC lunches 7/2017 63577790 3,481.65 Food for DRC lunches 7/2017 63574755 106.6218-70678 01-1 Sarah Johnson refund from Swim lessons 7/2017 SJ 51240 25.0018-70719 01-1 Staci Peck refund for camp 7/2017 SP 51243 165.0018-70720 01-1 Steven Higgins refund for swim lessons 4/2017 SH 48406 45.0018-70789 01-1 Chris Zamorano refund boys BB 6/2017 CZ 49658 50.0018-70680 01-53450 United Linen - Uniform Re linens for DRC/YCC 6/2017 2043967 214.40 linens for DRC/YCC 7/2017 2046504 61.53 linens for DRC/YCC 7/2017 2047656 88.7518-70781 01-90210 Joe Boucherie sock hop live music 7/2017 07/25/17 50.0018-70784 01-91928 Rick Sondag ice cream social 8/2017 08/17/17 450.00




DEPARTMENT: 121 FLEET MAINTENANCE18-70509 01-00180 City of Yukon (JPMC) PW tires and waste fee 7/2017 T&W Tire 5853985 478.4018-70510 01-00180 City of Yukon (JPMC) PW exhaust kit 7/2017 Mustang M 07/11/17 1,550.0018-70529 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 7/2017 O'Reilly 275135 77.82 parts to repair vehicles 7/2017 O'Reilly 275137 117.54 parts to repair vehicles 7/2017 O'Reilly 275139 70.20 parts to repair vehicles 7/2017 O'Reilly 275167 67.43 parts to repair vehicles 7/2017 O'Reilly 276037 21.96 parts to repair vehicles 7/2017 O'Reilly 276055 50.48 parts to repair vehicles 7/2017 O'Reilly 276166 48.82 parts to repair vehicles 7/2017 O'Reilly 276471 90.48 parts to repair vehicles 7/2017 O'Reilly 276584 80.84 parts to repair vehicles 7/2017 O'Reilly 276586 171.84 credit on oil filters 7/2017 O'Reilly 276836 13.92-18-70530 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 7/2017 Auto Glass S 15332 175.00 parts to repair vehicles 7/2017 Westpointe 38402 200.0018-70531 01-00180 City of Yukon (JPMC) PW CNG fuel 7/2017 OnCue 142729 22.13 CNG fuel 7/2017 OnCue 084756 21.01 CNG fuel 7/2017 Loves 8595 21.81 CNG fuel 7/2017 OnCue 104559 21.99 CNG fuel 7/2017 OnCue 112144 21.79 CNG fuel 7/2017 OnCue 084835 23.74 CNG fuel 7/2017 OnCue 065911 24.4018-70606 01-00180 City of Yukon (JPMC) PW red oil rag rental 7/2017 Clean 50834079 27.71 uniform cleaning,ren 7/2017 Clean 50834079 20.4418-70645 01-00180 City of Yukon (JPMC) PW 225-70r19.5 7/2017 T&W Tire 5854666 286.68 waste fee 7/2017 T&W Tire 5854666 2.5018-70646 01-00180 City of Yukon (JPMC) PW tires-108-2012-1755 7/2017 T&W Tire 5854709 165.31 tires-108-2015-1673 7/2017 T&W Tire 5854709 210.42 tires-108-2009-3576 7/2017 T&W Tire 5854709 345.5418-70745 01-00180 City of Yukon (JPMC) PW red oil rag rental 7/2017 Clean 50835141 17.29 uniform cleaning,ren 7/2017 Clean 50835141 20.4418-70833 01-00180 City of Yukon (JPMC) PW red oil rag rental 7/2017 Clean 50836215 27.63 uniform cleaning,ren 7/2017 Clean 50836215 20.4418-70638 01-39550 Paul Penley Oil Company, Inunleaded fuel 7/2017 37101 6,419.42 diesel fuel 7/2017 37101 1,841.5218-70758 01-53425 DOC/Union City Comm Corr Ctinmate pay May 17 6/2017 UNION CITY CC 5121 158.95 Inmate meals 6/2017 UNION CITY CC 5121 285.00 adm fee 6/2017 UNION CITY CC 5121 44.3918-70759 01-53425 DOC/Union City Comm Corr CtInmate pay Jun 17 7/2017 UNION CTY CC 5133 173.40 cost of meals 7/2017 UNION CTY CC 5133 311.25 adm fee 7/2017 UNION CTY CC 5133 48.46


FUND TOTAL: 184,359.78

7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 9FUND: 36 - ST Capital Improvement


DEPARTMENT: 501 SALES TAX CAPITAL IMPROV18-70790 01-19110 Hixon Construction Company Reimb Bond-Mt/StorFacilit 6/2017 5607 10,541.0018-70879 01-50700 Triad Design Group Eng-Frisco Rd Interchange 6/2017 10002 10,641.0318-70883 01-62650 YNB Int Pymnt #700926330 7/2017 700926330 07/14/17 18,365.42



7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 10FUND: 38 - Hotel/Motel Tax Fund


DEPARTMENT: 501 HOTEL/MOTEL EXPENSES18-70805 01-00101 City of Yukon (JPMC) ADM Supplies for Rock/Route 7/2017 Cube Service 16720 37.5318-70837 01-07390 Crosslands A & A Rent-All SPorta-Pottie Rental-RtheR 8/2017 76593-7 875.0018-70864 01-47451 OK Secretary of State Trademark-Rock the Route 8/2017 2016 50.0018-70889 01-91316 Miller Pro AVL Equipment rental for RR 8/2017 INV-05533 6,538.98



7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 11FUND: 64 - Special Revenue


DEPARTMENT: 123 SPECIAL EVENT REVENUE18-70532 01-00101 City of Yukon (JPMC) ADM FF VIP Tent catering 7/2017 Yunique O'Caj 1984 2,780.0018-70533 01-00101 City of Yukon (JPMC) ADM Watermelons for FF 7/2017 Wal-Mart 02607 595.5018-70867 01-00101 City of Yukon (JPMC) ADM Christmas Display 7/2017 Zaer Ltd. In 16893 2,154.46


DEPARTMENT: 128 PARK & EVENTS SPEC REVENU18-70556 01-00110 City of Yukon (JPMC) REC plaques for benches 7/2017 MTM Midwest 91841 422.40



7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 12FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 201 WATER DISTRIBUTION18-70531 01-00180 City of Yukon (JPMC) PW CNG fuel 7/2017 OnCue 085809 18.37 CNG fuel 7/2017 OnCue 084602 27.03 CNG fuel 7/2017 OnCue 091353 18.70 CNG fuel 7/2017 Loves 8205 19.54 CNG fuel 7/2017 OnCue 133233 19.3418-70604 01-00180 City of Yukon (JPMC) PW meter cans 7/2017 HD Supply H474491 615.0018-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50834079 33.3518-70654 01-00180 City of Yukon (JPMC) PW coupling-splash pad 7/2017 Locke Sup 31878961 18.8418-70695 01-00180 City of Yukon (JPMC) PW 1" copper 7/2017 HD Supply H495370 240.0018-70697 01-00180 City of Yukon (JPMC) PW Meter cans 7/2017 HD Supply H495366 1,250.0018-70698 01-00180 City of Yukon (JPMC) PW 1" meters 7/2017 HD Supply H473128 1,230.0018-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50835141 33.3518-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50836215 33.3518-70605 01-09525 Dolese Bros. Company concrete 7/2017 RM17037211 395.5018-70651 01-09525 Dolese Bros. Company concrete-6th/Main 7/2017 RM17038063 118.00 delivery fee 7/2017 RM17038063 50.0018-70638 01-39550 Paul Penley Oil Company, Inunleaded fuel 7/2017 37101 337.16 diesel fuel 7/2017 37101 85.3118-70880 01-50700 Triad Design Group Eng Srvcs-04/25/17 5/2017 9969 2,103.51


DEPARTMENT: 202 UTILITY BILLING18-70765 01-00102 City of Yukon (JPMC) FIN mail certified letter 7/2017 USPS 708 6.5918-70755 01-00123 City of Yukon (JPMC) TECH Meter Reader Cell Service 7/2017 Verizon 9788818338 137.9418-70582 01-00170 City of Yukon (JPMC) UB Office Supplies 7/2017 Staples 7179285207 58.31 Door Hanger Stock 7/2017 Staples 7179285207 373.4418-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 7/2017 Clean 50834079 17.2018-70647 01-00180 City of Yukon (JPMC) PW p235/75r17 tires 7/2017 T&W Tire 5854724 296.54 waste fee 7/2017 T&W Tire 5854724 5.0018-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 7/2017 Clean 50835141 17.2018-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 7/2017 Clean 50836215 17.2018-70609 01-08350 DataProse LLC Jun 17-Util Bill Processi 6/2017 DP1702033 5,803.6318-70608 01-29320 Linebarger, Goggan, Blair &May 2017 6/2017 06/26/17 164.3418-70733 01-29320 Linebarger, Goggan, Blair &June 2017 Collections 7/2017 07/10/17 20.0918-70638 01-39550 Paul Penley Oil Company, Inunleaded fuel 7/2017 37101 291.4018-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 14.45


7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 13FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 203 TREATMENT AND SUPPLY18-70746 01-57425 Waste Connections of OklahoHauling for June 17 7/2017 1812822 2,029.56



7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 14FUND: 71 - Sanitation Enterprise


DEPARTMENT: 301 SANITATION18-70756 01-00123 City of Yukon (JPMC) TECH San Svcs MiFi Service 7/2017 Verizon 9788818339 160.0418-70530 01-00180 City of Yukon (JPMC) PW parts to repair vehicles 7/2017 Bruckner's 513993C 52.82 parts to repair vehicles 7/2017 OKC Tar 01PART2146 149.4318-70606 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50834079 48.6018-70745 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50835141 53.8018-70833 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 7/2017 Clean 50836215 53.8018-70648 01-06879 CorMack Hydraulics, Inc. cyl 301-2005-0172 7/2017 10993 310.14 2 cylinders stock 7/2017 10991-92 640.5018-70653 01-06879 CorMack Hydraulics, Inc. hyd cylinder repair 7/2017 10994 1,923.9418-70567 01-27350 Kart-Man, LLC poly cart wheels 7/2017 072417IA 2,872.8018-70638 01-39550 Paul Penley Oil Company, Inunleaded fuel 7/2017 37101 79.35 diesel fuel 7/2017 37101 2,728.6318-70739 01-57420 Waste Connections of OklahoJune 17 Landfill Fees 6/2017 23465 33,427.89



7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 15FUND: 73 - Storm Water Enterprise


DEPARTMENT: 401 STORMWATER18-70773 01-00173 City of Yukon (JPMC) SW AW-EPA Conf reg 7/2017 2017 EPA Con 60427 350.0018-70638 01-39550 Paul Penley Oil Company, Inunleaded fuel 7/2017 37101 15.9718-70878 01-47660 Shred-it US JV LLC document destruction 7/2017 8122723989 11.89


FUND TOTAL: 377.86

7/27/2017 10:48 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 16FUND: 74 - Grant Fund


DEPARTMENT: 110 PARK GRANTS18-70777 01-32077 MTM Recognition CorporationPlaque-Ranchwood RR 6/2017 5890224 710.50


FUND TOTAL: 710.50

GRAND TOTAL: 296,850.44

7/ 12/ 2017 1: 20 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2

PACKET: 20648 Natrina Felan Judicial Re

VENDOR SET: 01 CITY OF YUKON

BANK: ALL

y

REGISTER GRAND TOTALS *

T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 1 0. 00 50. 00 50. 00

HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00

PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 50. 00 50. 00

POSTING PERIOD RECAP **

FUND PERIOD AMOUNT

46 7/ 2017 50. 00CR

ALL 50. 000R

TOTAL ERRORS: 0 TOTAL WARNINGS: 0


PACKET: 20648 Natrina Felan Judicial Re


BANK: MunCt Municipal Court

CHECK CHECK CHECK CHECK

VENDOR I. D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT

1 Natrina Felan

I- F 301745 Natrina Felan : R 7/ 12/ 2017 50. 00 004258 50. 00

B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 1 0. 00 50. 00 50. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 50. 00 50. 00


PACKET: 20640 Maria Sustaita Judicial R





1 Maria Rodriguez Sustaita

I- S 451121 Maria Rodriguez Sustaita : R 7/ 11/ 2017 200. 00 004257 200. 00


REGULAR CHECKS: 1 0. 00 200. 00 200. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 200. 00 200. 00


PACKET: 20640 Maria Sustaita Judicial R


BANK: ALL



REGULAR CHECKS: 1 0. 00 200. 00 200. 00


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 200. 00 200. 00


FUND PERIOD AMOUNT

46 7/ 2017 200. 0008

ALL 200. 0008



PACKET: 20636 EOM Court June ' 17





06477 CLEET

I- EOM Court June ' 17 CLEET R 7/ 11/ 2017 3, 880. 20 004251 3, 880. 20

36350 OK Bureau of Narcotics

i- EOM Court June ' 17 OK Bureau of Narcotics R 7/ 11/ 2017 50. 00 004252 50. 00

38550 OSBI

I- EOM Court June ' 17 OSBI R 7/ 11/ 2017 4, 201. 70 004253 4, 201. 70


REGULAR CHECKS: 3 0. 00 8, 131. 90 8, 131. 90


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 3 0. 00 8, 131. 90 8, 131. 90


PACKET: 20636 EOM Court June ' 17


BANK: ALL



REGULAR CHECKS: 3 0. 00 8, 131. 90 8, 131. 90


PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00

DRAFTS: 0 0. 00 0. 00 0. 00

VOID CHECKS: 0 0. 00 0. 00 0. 00

NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 3 0. 00 8, 131. 90 8, 131. 90


FUND PERIOD AMOUNT

46 7/ 2017 8, 131. 90cR

ALL 8, 131. 90CR


CKET : 04376 July ' 17 Debt ServicePRQVEq: NO,

NO# : 012365 DESC: July ' 17 Debt Service POSTING DATE: 7/ 20/ 2017 REVERSING DATE:

COUNT ACCOUNT NAME REFERENCE DESCRIPTION AMOUNT

100 Pooled Cash Account Misc 000000 July ' 17 Debt Service 328, 961. 90CR5501- 608 Debt Service - ' 12 Revenue Misc 000000 July ' 17 Debt Service 60, 012. 385501- 610 Debt Service YMA 2013 Rev B Misc 000000 July ' 17 Debt Service 78, 351. 195501- 611 Debt Service 2015A Rev Bond Misc 000000 July ' 17 Debt Service 95, 906. 995501- 612 Debt Service 2015B Rev Bond Misc 000000 July ' 17 Debt Service 94, 691. 34202 Due To Other Funds Misc 000000 July ' 17 Debt Service 328, 961. 90100 Claim on Cash Misc 000000 July ' 17 Debt Service 328, 961. 90CR

TAL CREDITS: $ 657, 923. 80CR

DEBITS: $ 657, 923. 80

CKET : 04376 July ' 17 Debt ServicePRQVEQ: NQ

ACCOUNT TOTALS ***

ACCOUNT ACCOUNT NAME DEPARTMENT AMOUNT

36 100 Claim on Cash N/ A 328, 961. 90CR36 5501- 608 Debt Service - ' 12 Revenue Bon SALES TAX CAPITAL IMPROV 60, 012. 3836 5501- 610 Debt Service YMA 2013 Rev Bond SALES TAX CAPITAL IMPROV 78, 351. 1936 5501- 611 Debt Service 2015A Rev Bond SALES TAX CAPITAL IMPROV 95, 906. 9936 5501- 612 Debt Service 2015B Rev Bond SALES TAX CAPITAL IMPROV 94, 691. 34

88 100 Pooled Cash Account N/ A 328, 961. 90CR88 202 Due To Other Funds N/ A 328, 961. 90

URNAL ENTRIES: 1

TRIES: 7

B JOURNAL ENTRIES: 0

RORS: 0

RNING: 0

TAL CREDITS: S 657, 923. 80CR

DEBITS: S 657, 923. 80

END OF REPORT **

Technology Item Listing - August 1, 2017

Item # Description Model Number Serial Number Department

Wooden 2 drawer file cabinet Community Center

Small bookcase Community Center

jbeal

Text Box

1C

Nick Grba Ward 1 2018 Michael McEachern Trustee 1 2017

Larry Taylor Ward 2 2018 John Alberts Trustee 2 2020

Ed Hatley Ward AL 2019 Mike Geers Trustee 3 2018

Bill Baker Ward 3 2020 Vacant Trustee 4 2016

Robert Davis Ward 4 2020 Vacant Trustee 5 2021

Ray Wright Trustee 6 2019

John Nail Trustee 7 2019

Sherry Huston Ward 1 2018

Rena Holland Ward 2 2018

Buddy Carpenter Ward AL 2019 Larry Taylor, Representative

Joe Horn Ward 3 2020

Russ Kline Ward 4 2020

Richard Russell, Representative

Michael McEachern, Alternate

Joe Edwards Ward 1 2018

Ward 2 2018

Lee Clark Ward AL 2019 Ray Wright, Representative

Cathy Wright Ward 3 2020 John Alberts, Alternate

Joe Baumann Ward 4 2020

Mike McEachern, Member

Richard Russell, Alternate

Teddye Sales*

Inez Andrews*

Lee Wells Ward 1 2018

Joyce Roman Ward 2 2018 Genie Vinson, Representative

Jesica Wright Ward AL 2019 Larry Taylor, Alternate

Jeanne Riggs Ward 3 2020

Margaret Albrecht Ward 4 2020

Illona Morris

Terry Beaver

Nancy Novosad

Charles Lee Ward 1 2018 Edwin Shedeck

James Montgomery Ward 2 2018

John Knuppel Ward AL 2019

Tom Thomas Ward 3 2020

Darrell R. Goulden Ward 4 2020

updated 04/10/17

Traffic Commission

Park Board

Sister City Committee

*Members of Ladies' Library Club are appointed by same

OK Environmental Management Auth.

Senior Citizens

ACOG

COWRA

Library Board

Report of Boards, Commissions and Committees

Planning Commission

Spanish Cove

Board of Adjustment/Board of Appeal

Titles and members of various boards, commissions and committees that are appointed

by the Mayor and City Council are listed below, as well as the expiration date of their term

and the ward they represent. All terms expire June 30th.

Economic Development Auth.

jbeal

Text Box

2

THE

PERFORMETER®

A Financial Statement Analysis of

The City of Yukon, Oklahoma

As of and for the year ended June 30, 2016

Crawford & Associates, P.C.

jbeal

Text Box

3

jbeal

Text Box

3

2

What is a Performeter®?An analysis that takes governmental financial statements and converts them into useful

and understandable measures of financial performance

Financial ratios and a copyrighted analysis methodology are used to arrive at an overall rating of 0-10

The overall reading is a barometer of the City’s financial health and performance

3

How to Use the Performeter®

Use the individual ratios to identify financial warning signs – the ratios are combined into three categories

Financial position ratios – that measure financial health at year end

Financial performance ratios - that measure changes in financial position from the prior year

Financial capability ratios - that measure the ability to raise revenue or issue debt in the future, if needed

Use the overall rating as a collective benchmark of financial health and success of the City as a whole

Use the comparisons to prior years to monitor trends in financial indicators

4

Limitations of the Performeter®

The Performeter® should not be used as the only source of financial information to evaluate financial health and performance

The analysis is an overall rating of the City as a whole and not of specific activities, funds or units

The Performeter® is based on Crawford & Associates’ professional judgment and is limited as to its intended use

5

Performeter® Reading

For the 2016 fiscal year, the readings by ratio category were as follows:Financial Position 2.1Financial Performance 9.3Financial Capability 6.1

While the City’s overall score Increased due to an improvement in all three categories above. The 2016 overall reading of 5.9 indicates the evaluator’s opinion that Yukon’s overall financial health and performance experienced an increase in the past year, and is now considered just above satisfactory. Note that the 2015 score was updated to reflect the reissued and corrected FY 2015 audited financial statements amounts. 0

123456789

10

2011 2012 2013 2014 2015 2016

6.5 6.25.2 5.4

4.8

5.9

Overall Reading

Excellent

Satisfactory

Poor

01

23

4 5 67

8

910

6

Performeter® Ratios

Financial Position Ratios

Unrestricted Net Position How do our total rainy day funds look?

General Fund Unassigned Fund Balance How does our General Fund unassigned carryover position look?

Capital Asset Condition How much life do we still have left in our capital assets?

Assets to Debt Who really owns the City?

Current Ratio Will our employees and vendors be pleased with our ability to pay them on time?

Quick Ratio How is our short-term cash position?

7

Level of Unrestricted Net Position (Deficit)How do our total rainy day funds look?

The level of total unrestricted net position is an indication of the amount of unexpended and available resources the City has in all funds combined at a point in time to fund emergencies, shortfalls or other unexpected needs. In our model, 50% is considered excellent, while 30% is considered a desired minimum, and a negative number reflects a deficit position.

For the year ended June 30, 2016, the City’s total unrestricted net position was in a deficit position of $8,898,753, equivalent to 22% of annual total revenues. This means that the current size of the unrestricted net position deficit is slightly above one-fifth of the year’s total revenues, however, it is a significant improvement from the ratio of the prior period.

2011 2012 2013 2014 2015 2016

34% 17% 10% 3% -45%* -22%

34%

17%10%

3%

-45%

-22%

-70%

-50%

-30%

-10%

10%

30%

50%

2011 2012 2013 2014 2015 2016

Unrestricted Net Position (Deficit) as a Percentage of Annual Revenues

01

23

4 5 67

8

910

*First year of inclusion of net pension liabilities due to change in accounting rules

8

Level of General Fund Unassigned Fund BalanceHow does our carryover position look?

The level of unassigned fund balance is an indication of the amount of unexpended, unencumbered and available resources the City has at a point in time to carryover into the next fiscal year to fund budgetary emergencies, shortfalls or other unexpected needs. In this analysis, only the General Fund is considered, along with any negative unassigned fund balance in any other governmental fund. In our model, 10% is considered a minimum responsible level, while 30% is considered desirable.

For the year ended June 30, 2016, the City’s unassigned fund balance of the General Fund amounted to a positive fund balance of $1,944,014, or approximately 8% of annual General Fund revenues. This represents a slight decrease from the ratio of the prior period, and remains slightly below our model’s satisfactory benchmark.

2011 2012 2013 2014 2015 2016

17% -2% 6% -8% 9% 8%

17%

-2%

6%

-8%

9% 8%

-25%

0%

25%

50%

2011 2012 2013 2014 2015 2016

General Fund Unassigned Fund Balance (Deficit) as a Percentage of

Annual Revenues

01

23

4 5 67

8

910

9

Capital Asset ConditionHow much useful life do we have left in our capital assets?

The capital asset condition ratio compares depreciable capital assets cost to accumulated depreciation to determine the overall percentage of useful life remaining. A low percentage could indicate an upcoming need to replace a significant amount of capital assets.

At June 30, 2016, the City’s depreciable capital assets amounted to $157.5 million while accumulated depreciation totaled $92.1 million. This indicates that the City’s capital assets have well less than one-half (42%) of their useful lives remaining. This is below the satisfactory indicator in our model, and it remains relatively consistent with the 6 years presented.

2011 2012 2013 2014 2015 2016

42% 41% 40% 39% 44% 42%

42% 41% 40% 39%44% 42%

0%

25%

50%

75%

100%

2011 2012 2013 2014 2015 2016

Percentage of Capital Assets' Useful Life Remaining

01

23

4 5 67

8

910

10

Non-Uniformed Employees Pension Plan Funding RatioWill we be able to pay our non-uniformed employees when they retire?

The pension funding ratio compares the City’s OkMRF pension plan net position to the total pension liability for pension benefits. A percentage less than 100% indicates the plan is underfunded at the valuation date.

At June 30, 2016, the City’s OkMRF pension plan assets were 81% of the total pension liability, indicating the plan was over three-quarters funded from an actuarial accounting perspective at the last valuation date. For the purposes of this evaluation, a ratio indicating that the plan is 95% funded would be considered satisfactory. In addition, this was the second year of measuring the liability from an actuarial accounting perspective as opposed to an actuarial funding perspective. The City’s net pension liability at June 30, 2016 is approximately $5 million.

2011 2012 2013 2014 2015 2016

65% 64% 67% 70% 82% 81%

65% 64%67% 70%

82% 81%

0%

25%

50%

75%

100%

2011 2012 2013 2014 2015 2016

OkMRF Pension Plan Net Position as a % of the Total Pension Liability

01

23

4 5 67

8

910

11

Assets to Debt Who really owns the City?

54% 56%49% 50%

29%37%

0%

20%

40%

60%

80%

100%

2011 2012 2013 2014 2015 2016

Percentage of Equity in Assets The assets to debt ratio measures the extent to which the City had funded its assets with debt. The higher the percentage, the more equity the City has in its assets.

At June 30, 2016, 63% of the City’s $94 million of total assets were funded with debt or other obligations, leaving 37% as equity. This indicates that for each dollar of City assets owned, it owes 63 cents of that dollar to others. However, the ratio did improve when compared to the ratio of the prior year.

2011 2012 2013 2014 2015 2016

54% 56% 49% 50% 29%* 36%

01

23

4 5 67

8

910

*First year of inclusion of net pension liabilities due to change in accounting rules

12

Current RatioWhat is our ability to pay our employees and vendors on time?

The current ratio is one measure of the City’s ability to pay its short-term obligations. The current ratio compares total current assets and liabilities. A current ratio of 2.00 to 1 indicates good current liquidity and an ability to meet the short-term obligations.

At June 30, 2016 the City had a government-wide ratio of current assets to current liabilities of 0.90 to 1. This indicates that the City had only 90 cents of current assets needed to pay every $1 of current liabilities. This is considered a poor indicator of liquidity and represents a decline when compared to the ratio of the previous period.

2011 2012 2013 2014 2015 2016

4.24 3.50 4.73 3.51 1.21 0.90

4.24 3.50

4.73 3.51

1.21 0.90

0.00

2.00

4.00

6.00

8.00

10.00

12.00

2011 2012 2013 2014 2015 2016

Tim

es C

over

ed

Current Assets Compared to Current Liabilities

01

23

4 5 67

8

910

13

Quick RatioHow is our short-term cash position?

The quick ratio is another, more conservative, measure of the City’s ability to pay its short-term obligations. The quick ratio compares total unrestricted cash and short-term investments (cash equivalents) to current liabilities. A quick ratio of 1.00 to 1 indicates adequate current liquidity and an ability to meet the short-term obligations with cash.

At June 30, 2016, the City had a government-wide ratio of unrestricted cash and cash equivalents to current liabilities of 1.13 to 1. This indicates that the City had one dollar and thirteen cents of unrestricted cash and cash equivalents needed to pay every $1 in current liabilities payable from unrestricted cash. This is considered to be a slightly above satisfactory indicator and represents an improvement from the ratio of the prior period.

2011 2012 2013 2014 2015 2016

1.17 0.45 0.47 0.37 0.51 1.13

1.17

0.45 0.47 0.37

0.51

1.13

0.00

0.30

0.60

0.90

1.20

1.50

1.80

2011 2012 2013 2014 2015 2016

Tim

es C

over

ed

Unrestricted Cash and Cash Equivalents Compared to Current Liabilities

01

23

4 5 67

8

910

14

Financial Position RatiosSummary and Comparison to Prior Years

Ratio FY 2016

FY 2015

FY 2014

FY 2013

FY 2012

FY 2011

Unrestricted Net Position -22% -45% 3% 10% 17% 34%

Budgetary Unassigned Fund Balance

8.4% 8.6% -5% 8% -1% 17%

Capital Asset Condition 42% 44% 39% 40% 41% 42%

Non-Uniformed Employees Pension Plan Funding Ratio 81% 82% 70% 67% 64% 65%

Assets to Debt 37% 29% 50% 49% 56% 54%

Current Ratio 0.90 1.21 3.51 4.73 3.50 4.24

Quick Ratio 1.13 .51 .37 .47 .45 1.17

Financial Position Performeter Score 2.1 1.5 3.0 4.0 3.5 6.2

15


Change in Net PositionDid our overall financial position improve, decline,

or remain steady from the past year?

Interperiod EquityWho paid for the costs of current year services-current, past, or future tax and rate payers?

BTA Self-SufficiencyDid current year business-type activities (BTA), such as utilities, pay for themselves?

Debt Service CoverageWere our revenue bond and note investors pleased with our ability to pay them on time?

Sales Tax Growth What is the state of our local economy?

Financial Performance Ratios

$30.3$31.5

$30.4$29.0

$26.9

$36.8

$10

$15

$20

$25

$30

$35

$40

2011 2012 2013 2014 2015 2016

In M

illio

ns

Total Net Position at Year End)

16

Change in Net PositionDid our overall financial position improve, decline

or remain steady from the past year?

Net position include all assets and liabilities of the City, except for fiduciary funds held for the benefit of others. It is measured as the difference between total assets, including capital assets, and total liabilities, including long-term debt, along with the impact of any deferred outflows and inflows. Net position typically increases as a result of earning revenues in excess of expenses incurred in the fiscal year.

For the year ended June 30, 2016, total net position increased by approximately $10 million, or 35% from the prior year. This increase is typically the result of current year revenues exceeding current year expenses and it is a significant improvement when compared to the ratios of the prior periods.

2011 2012 2013 2014 2015 2016

+4% +3% -2% -3% 0.1% 35%

01

23

4 5 67

8

910

17

Interperiod EquityWho paid for the costs of current year services

– current, past or future tax and rate payers?

106% 105%

97% 96%100%

111%

90%95%

100%105%110%115%120%125%130%

2011 2012 2013 2014 2015 2016

Current Year Revenues as a Percentage of Current Year Costs

Interperiod equity is achieved when the cost of current services are paid by current year tax and rate payers. When current year costs are subsidized by prior year resources carried over or from debt proceeds, it can be said that interperiod equity was not achieved, and either past or future tax and rate payers helped fund the costs of current year services.

For the year ended June 30, 2016, the City’s total costs were not fully funded by current year tax and rate payers, as current year revenues being generated were only 111% of the current year costs. This is considered an excellent ratio and an improvement in the ratio from the prior period.

2011 2012 2013 2014 2015 2016

106% 105% 97% 96% 100% 111%

01

23

4 5 67

8

910

18

BTA Self-SufficiencyDid current year business-type activities, such as utilities, pay for themselves?

115%106%

91%

102% 103%

123%

80%90%

100%110%120%130%140%150%160%

2011 2012 2013 2014 2015 2016

Percentage of BTA Expenses Covered By BTA Revenues

The self-sufficiency ratio indicates the level at which business-type activities (utilities) covered their current costs with current year revenues, without having to rely on subsidies or use of prior year reserves.

For the year ended June 30, 2016, the City’s business-type activities were 123% self-sufficient in total. This indicates that 123% of the current year costs were funded by current year revenues. This is considered to be an above satisfactory ratio for the current year and representing a significant improvement from the ratio of the prior year.

2011 2012 2013 2014 2015 2016

115% 106% 91% 102% 103% 123%

0

1

23

4 5 67

8

9

10

19

Debt Service CoverageWere our revenue bond and note investors be pleased

with our ability to pay them on time?

1.35

1.85

1.39

1.64

1.06

1.58

1.00

1.50

2.00

2.50

3.00

2011 2012 2013 2014 2015 2016

Tim

es C

over

ed

Number of Times Net Pledged Revenues Cover Annual Debt Service

The debt service coverage ratio compares the City’s debt service requirements on revenue bonds and notes to the net operating cash generated by the revenue streams pledged for payment. A debt service ratio of greater than 1.00 indicates a sufficient ability to make the debt service payments from the net revenues from operations.

For the year ended June 30, 2016, the City experienced an above satisfactory debt service coverage ratio of 1.58. This indicates the City generated a little more than one and one-half times the amount of cash necessary to pay the average annual debt service requirements on its revenue bonds and notes (this calculation includes the pledged sales tax), and also represents and improvement in the ratio of the prior year.

2011 2012 2013 2014 2015 2016

1.35 1.85 1.39 1.64 1.06 1.58

0

1

23

4 5 67

8

9

10

20

Sales Tax GrowthWhat is the state of our local economy?

$4,206

$4,574$4,763

$5,054$5,400

$5,637

$3,000

$3,500

$4,000

$4,500

$5,000

$5,500

$6,000

2011 2012 2013 2014 2015 2016

In $

000'

s

Sales and Use Tax Revenue per One-Cent Tax

Due to the inability of Oklahoma municipalities to levy a property tax for operations, the City is highly dependent on sales and use tax revenue to fund its general governmental activities.

Sales tax growth is a measure of the state of our local economy by comparing revenue collected to the prior year in terms of the change per one-cent tax.

For the year ended June 30, 2016, the City experienced an increase in sales and use tax collections for all 4 cents of tax in the amount of $947,426 or 4.4% from the prior year. This translates into a increase in taxable sales of approximately $23,685,650 from the taxable sales of the prior year.

2011 2012 2013 2014 2015 2016

Info unavailable

+8.8% +4.1% +6.1% +6.8% +4.4%

0

1

23

4 5 67

8

9

10

21

Financial Performance RatiosSummary and Comparison to Prior Years

Ratio FY 2016

FY 2015

FY 2014

FY 2013

FY 2012

FY 2011

Change in Net Position +35.2% +0.1% +3% -2% +3% +4%

Interperiod Equity 111% 100% 96% 97% 105% 106%

BTA Self-Sufficiency 123% 103% 102% 91% 106% 115%

Debt Service Coverage 1.58 1.06 1.64 1.39 1.85 1.35

Sales Tax Growth +4.4% +6.8% +6.1% +4.1% +8.8% Info unavailable

Financial Performance Performeter Score 9.3 7.4 7.2 5.7 9.0 7.3

22


Revenue DispersionHow much of our revenue is beyond our direct control?

Debt Service LoadHow heavily is our budget loaded with payments to retire long-term debt?

Bonded Debt Per CapitaWhat is the debt burden on our property tax payers?

Legal Debt Limit RemainingWill we be legally able to issue more long-term debt if needed?

Property Taxes Per CapitaWill our citizens be willing to approve property tax increases if needed?

Local Sales Tax RateWill our citizens be willing to approve sales tax increases if needed?

Financial Capability Ratios

23

Revenue DispersionHow heavily are we relying on revenue sources beyond our direct control?

61%29%

10%

2016 Revenue Percentages by Source

Taxes Service Charges Other

The percentage dispersion of revenue by source indicates how dependent the City is on certain types of revenue. The more dependent the City is on revenue sources beyond its direct control, such as taxes requiring voter approval or revenues from other governments such as grants, the less favorable the dispersion.

For the year ended June 30, 2016, the City had direct control over 29% (service charges) of its revenues. This ratio indicates the City has some limited exposure, as do most cities, to financial difficulties due to reliance (71%) on taxes that require voter approval and on grants, contributions and other revenue.

2011 2012 2013 2014 2015 2016

70% 70% 70% 71% 70% 71%

0

1

23

4 5 67

8

910

24

Debt Service LoadHow much of our annual budget is loaded with

disbursements to pay off long-term debt?

20% 17% 16% 16% 23% 16%

80% 83% 84% 84% 77% 84%

0%

25%

50%

75%

100%

2011 2012 2013 2014 2015 2016

Percentage of Debt Service and Non-Debt Expenditures

Debt service Non debt service expenditures

The debt service load ratio measures the extent to which the City’s non-capital expenditures City-wide were comprised of debt service payments on long-term debt.

For the year ended June 30, 2016, the City’s total non-capital expenditures amounted to $30.7 million, of which $6.6 million (or approximately 16%) were payments for principal and interest on long-term debt. In our model, this is an above satisfactory financial indicator and indicates that for every dollar the City spent on non-capital items, 16 cents of that dollar was used for debt service. This also represents an improvement from the ratio of the prior period.

2011 2012 2013 2014 2015 2016

20% 17% 16% 16% 23% 16%

01

23

4 5 67

8

910

25

Bonded Debt Per CapitaWhat is the debt burden on our property tax payers?

$423 $393

$363 $333

$303 $269

$-

$100

$200

$300

$400

$500

2011 2012 2013 2014 2015 2016

General Bonded Debt Per Capita The financial ratio of general bonded debt per capita is an indication of the City’s debt burden on its citizens and other taxpayers related to general obligation debt payable from property taxes. The ratio does not consider debt payable from enterprise activities or alternate revenues.

For the year ended June 30, 2016, the City had $6,100,000 of outstanding general obligation bonds outstanding, equal to $269 per capita, based upon the population number in the 2010 census.

2011 2012 2013 2014 2015 2016

$423 $393 $363 $333 $303 $269

01

23

4 5 67

8

910

26

Legal Debt Limit RemainingWill we be legally able to issue more long-term debt, if needed?

0% 0% 0% 0% 0% 0%

100% 100% 100% 100% 100% 100%

0%

25%

50%

75%

100%

2011 2012 2013 2014 2015 2016

Percentage of Legal Debt Limit Used Versus Remaining

Used Remaining

Oklahoma law limits certain types of general obligation debt to no more than 10% of the City’s net assessed valuation of taxable property.

For the year ended June 30, 2016, the City has no general obligation debt applicable to this legal debt limit (non-utility and non-street debt). This means that at June 30, 2016, the City had 100% of its general bonded debt legal limit remaining.

2011 2012 2013 2014 2015 2016

100% 100% 100% 100% 100% 100%

01

23

4 5 67

8

910

27

Property Taxes Per CapitaWill our citizens be willing to approve property tax increases, if needed?

$47

$59

$43

$45

$44 $41

$-

$10

$20

$30

$40

$50

$60

$70

2011 2012 2013 2014 2015 2016

Total Property Taxes Per Capita The financial ratio of property taxes per capita is an indication of the City’s property tax burden on its citizens and other taxpayers. Constitutionally, Oklahoma municipalities may only levy a property tax to retire general obligation bonded debt and judgments.

For the year ended June 30, 2016, the City had $6,885,000 general obligation bonds outstanding, and collected property taxes in the amount of $921,633, or $41 per capita, based upon the population number in the 2010 census.

2011 2012 2013 2014 2015 2016

$47 $59 $43 $45 $44 $41

01

23

4 5 67

8

910

28

Local Sales Tax RateWill our citizens be willing to approve sales tax increases, if needed?

4.00% 4.00% 4.00% 4.00% 4.00%

0.00%0.50%1.00%1.50%2.00%2.50%3.00%3.50%4.00%4.50%5.00%

2012 2013 2014 2015 2016

Sales Tax Rate For Oklahoma municipalities, sales tax is the primary source of funding for general government operations. Sales tax rates cannot be increased without voter approval. In our model, a 2% tax rate is considered excellent from the financing margin perspective, while 5% rate is considered a high rate and therefore weak in terms of increase ability margin.

For the year ended June 30, 2016, the City’s sales tax rate in effect was 4%. This is the same as prior year.

2011 2012 2013 2014 2015 2016

Rate 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%

Taxes in 000s $16,824 $18,298 $19,051 $20,217 $21,600 $22,547

29

Financial Capability RatiosSummary and Comparison to Prior Years

Ratio FY 2016

FY 2015

FY 2014

FY 2013

FY 2012

FY 2011

Revenue Dispersion 71% 70% 71% 70% 70% 70%

Debt Service Load 16% 23% 16% 16% 17% 20%

Bonded Debt Per Capita

$269 $303 $333 $363 $393 $423

Legal Debt Limit Remaining

100% 100% 100% 100% 100% 100%

Property Taxes Per Capita

$41 $44 $45 $43 $59 $47

Local Sales Tax Rate 4% 4% 4% 4% 4% 4%

Financial Capability Performeter Score

6.1 5.5 6.1 6.1 5.8 5.7

30

Thank You

We would like to commend and thank the City of Yukon management and its governing body for allowing us to present this financial analysis. We hope it continues to serve as a useful and understandable compliment to your annual financial report.

Visit our website at crawfordcpas.com for other useful tools for state and local governments.

jbeal

Text Box

4

P. O. Box 850500 Yukon, OK 73085 T: 405.350.8949 F: 405.350.0011 www.cityofyukonok.gov

DATE: July 25, 2017

FROM: Gary D. Cooper, Technology Director

TO: Jim Crosby, City Manager

Tammy DeSpain, Assistant City Manager

RE: Approval of Expenditure

Our annual Cisco hardware/software maintenance agreement (SmartNet)

covering the City of Yukon’s network infrastructure is due to expire in the next

two months. I’m asking that we renew the agreement for another year. It is on

the Oklahoma State Contract (Contract # ITSW1006C 3170).

I am asking that an item to be placed on the next Council agenda authorizing

the expenditure of funds for the $ 35,450.98 amount, to be paid to Presidio

Networked Solutions from the Technology Department 2017-2018 budget.

jbeal

Text Box

5

2001117731826-01QUOTE:07/25/2017DATE:

PAGE: 1 of 1

FROM: Presidio Networked SolutionsJennifer Whorton5100 N BrooklineSuite 750Oklahoma City, OK 73112

[email protected](p) 405.708.4031

TO: City of YukonGary D. CooperP.O. Box 850500Yukon, OK 73085-0500


SHIP TO: City of YukonGary D. Cooper500 W MainYukon, OK 73099


BILL TO: City of YukonGary D. CooperP.O. Box 850500Yukon, OK 73085-0500

[email protected](p) 405-350-8949

Travis Arnold

Jennifer Whorton

Title:

Inside Sales Rep:

Account Manager:

SMARTnet Renewal 2017

Contract Vehicle: Oklahoma Cisco Networking Products and ServicesITSW1006C 3170

Customer#: CITYO112

# Part # Description Unit Price Ext PriceQty

1 CON-SMARTNETRENEWAL

CON-SMARTNET RENEWAL 1 $35,450.98$35450.98

CCW-R 261016260

CSCC 18499391

Comments:

Sub Total: $35,450.98

Grand Total: $35,450.98

TERMS AND CONDITIONS OF THE REFERENCED CONTRACT APPLY TO THIS QUOTE

Customer hereby authorizes and agrees to make timely payment for products delivered and servicesrendered, including payments for partial shipments

Customer Signature Date

jbeal

Text Box

6

city council agenda august 1, 2017 - yukon · council agenda – august 1, 2017 page 2 1. consent...

Documents