city council briefing - dallas · 2015-01-20 · kelly high, street services director team members...

AGENDA CITY COUNCIL BRIEFING MEETING

MONDAY, OCTOBER 19, 2009 CITY HALL

1500 MARILLA DALLAS, TEXAS 75201

9:00 A.M.

9:00 am Invocation and Pledge of Allegiance 6ES Special Presentations

Open Microphone Speakers

VOTING AGENDA 6ES 1. Approval of Minutes of the September 16, 2009 City Council Meeting 2. Consideration of appointments to boards and commissions and the evaluation and

duties of board and commission members (List of nominees is available in the City Secretary's Office)

Briefings 6ES A. ZIP Process Improvement B. 2010 City Calendar Lunch C. Updates to the Strategic Plan from the City Council Retreat/Planning Session D. Lobbyist Registration, Campaign Contribution Restrictions and Zoning Process

Amendments Closed Session 6ES Attorney Briefings (Sec. 551.071 T.O.M.A.) - Carol Holley, William Stevens and Richard Gonzalez, Claim No. 08218787, -01, -02 - Dominic Ricciardi, Claim No. 08222166 Open Microphone Speakers 6ES The above schedule represents an estimate of the order for the indicated briefings and is subject to change at any time. Current agenda information may be obtained by calling (214) 670-3100 during working hours. Note: An expression of preference or a preliminary vote may be taken by the Council on any of the briefing items.

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A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following: 1. Contemplated or pending litigation, or matters where legal advice is requested of the

City Attorney. Section 551.071 of the Texas Open Meetings Act. 2. The purchase, exchange, lease or value of real property, if the deliberation in an

open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the Texas Open Meetings Act.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open

meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.073 of the Texas Open Meetings Act.

4. Personnel matters involving the appointment, employment, evaluation,

reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 of the Texas Open Meetings Act.

5. The deployment, or specific occasions for implementation of security personnel or

devices. Section 551.076 of the Texas Open Meetings Act. 6. Deliberations regarding economic development negotiations. Section 551.087 of the

Texas Open Meetings Act.

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PUBLIC MEETINGS FOR OCTOBER 16 - OCTOBER 31, 2009 Tuesday, October 27, 2009 Municipal Library Board 4:00 p.m. J. Erik Jonsson Central Library, Municipal Library Board Room

1P r o c e s s I m p r o v e m e n t F o r E3 Government

ZIP Process Improvement

October 19, 2009


Purpose

• Provide an overview of the ZIP Process Improvement methodology

• Present recommendations of six ZIP teams launched in 3rd quarter, FY2008


Process Improvement Background

• In the first quarter of FY07-08, staff conducted a pilot program to test a process improvement methodology on six different processes– Council was updated on the results achieved during the pilot on

March 5, 2008

• Following the successful pilot program, a tailored approach, known as ZIP, was created internally to be the standard methodology for bringing about change to existing processes – To date over $2 million in saved/avoided costs, increased

revenue, and/or productivity gains as a result of efficiencies in processes


Process Improvement Background (continued)

• In a continuous effort to honor the City’s commitment to deliver services in the most economical and efficient manner, staff has successfully launched 26 ZIP process improvement teams since the completion of the pilot program


ZIP Teams• Teams of 5-7 employees are selected who have

“hands on” experience with the process to be improved

• Team Leader runs the day-to-day activities

• Team Sponsor allocates resources and approves changes

• Facilitators serve as methodology experts, and coach the Teams toward success


ZIP Methodology• Step 1: Develop an objective statement to capture the

purpose of the project as agreed upon by the sponsor • Step 2: Define the measurable objectives to identify

“success”• Step 3: Map the current process focusing on wait times

and decision points• Step 4: Identify other causes of delays and/or errors• Step 5: Brainstorm solutions for improvements• Step 6: Gather baseline data to support

recommendations for change• Step 7: Test each recommendation in a simple way to

prove that it works• Step 8: Repeat Steps 4-7 as time allows


The ZIP Experience– Practical and simple to apply

– Flexible enough to accommodate a wide range of processes

– Engaging and empowering for participants

– Participants think differently about their job afterwards and continuously look for ways to improve how they do it

– Teams may stay together to improve additional processes


The ZIP Impact– Small Investment

• Teams work 4 to 6 hours per week for about 3 months

– Large Benefits• Saved/avoided costs, increased revenue, and/or productivity gains

totaling over $2 million as a result of efficiencies in processes Examples:

– Reallocated 8,000 hours of staff time to other priority activities in Fire Plan review and Inspection section

– Saved four weeks in obtaining license plates for City fleet vehicles– Enhanced the Court docketing process to increase revenue from

citations and reduce Police overtime and compensatory time

• Numerous customer service improvements Examples:

– Reduced Sprinkler Plan Review wait time from over 40 days to less than 21 days

– Reduced invoice processing time from 37 days to 18 days on average


Lessons Learned by ZIP Teams• Communication between departments is essential

to comprehending the entire process and will ultimately improve the level of service provided to City of Dallas residents

• ZIP helped identify where improvements were needed in the process by exposing weak points

• ZIP teams are effective in observing the existing processes, identifying improvement areas and designing valuable resolutions

• Input from staff actually doing the work on a day- to-day basis is crucial


ZIP Teams• Six teams were trained to use the ZIP

methodology in June ‘08 and worked to improve the following processes– Planned Temporary Alley Closure– Parts Management– Office Equipment Readiness for New Employees– Solid Waste Roll Cart Repair/Replacement– Bank Reconciliation– Vital Statistics


Planned Temporary Alley Closure

ZIP Process Improvement Team

Do Not EnterPlanned Temporary Alley Closure


Planned Temporary Alley Closure ZIP Team Members

Sponsor

Kelly High, Street Services Director

Team Members

Diana M. Richard, Team Lead, Street Services

Michael Gonzales, Street Services

Orlando Harper, Street Services

Jimmy S. Partain, Dallas Water Utilities

Doug Sizemore, Sanitation Services

Chris White, Public Works and Transportation

Facilitator

Rachelle Blackwell, Efficiency Team


Objective

• Reduce customer complaints by providing consistent and timely notification to citizens, departments and other entities/utilities


Team Goals

• Improve communication between departments

• Decrease the number of resident complaints

• Decrease the number of misdirected phone calls


Current Situation (June 2008)

• There are approximately 50 planned temporary alley closures per year

• Alley closures and/or complaints are not tracked as a separate issue in CRMS

• Residents may receive multiple alley closure notices which makes it unclear which department is responsible for the closure and who should be contacted if there are questions or concerns

– Multiple notices leads to misdirected phone calls and incorrect information provided to the affected residents

• Residents may not receive notification of an alley closure (although departments report distributing door hangers)

– After conducting a random sample of residents in an area affected by an alley closure, an overwhelming majority of the residents polled reported that they did not receive notification prior to the alley closure

• 311 call takers are not informed of alley closures– Limited information is available to resolve the residents concerns and as a result they are

often transferred more than once before their issue is resolved– Department contact information is not current


Alley Closure Service Request The New Process

• The responsible department will enter the alley closure service request into CRMS– The SR will request the follow information:

• What department is closing the alley• What is the reason for closing the alley• Describe the alley location & blocks being closed• What is the approximate start date• What time will work be conducted• Does the alley have trash pickup• Is it rear trash pickup• What is the expected alley re-open date• What is the approximate start date• What time will work be conducted• Who is responsible if escalated (assign a supervisor/manager)• Which departments need notification

• E-mail notification will be automatically generated to inform Streets, Public Works and Transportation, Dallas Water Utilities, and Sanitation that an alley has been closed (Other departments will be notified when required – Code Compliance, Dallas Fire Rescue, Dallas Police Department)

• The service request will be closed by the responsible department after notifying Sanitation to resume garbage pickup (if required)

• Sanitation and the CRMS Configuration team will monitor the planned temporary alley closure service request


Alley Closure Service Request Initial Information Entered


Alley Closure Service Request Closing Information Entered


Highlights of Approved Recommendations In Progress

• Require departments to effectively use technology (CRMS) to receive or provide notification of alley closures

• Require department to post project signs on both sides of the alley with contact information

• Require responsible departments to enter alley closure information into CRMS no less that 48 hours before door hangers have been distributed

• Require departments to use a uniform door hanger to notify citizens 48 hours prior to alley being closed


Highlights of Approved Recommendations In Progress

• Train employees on the Temporary Alley Closure Service Request

• Provide 311 an updated list of responsible individuals in each department

• Provide notification information in Spanish and English• E-mail notification sent to departments (Streets, Public

Works and Transportation, Sanitation, Dallas Water Utilities and other departments when necessary)

• Give 311 call takers the ability to provide more accurate information to residents regarding missed garbage and/or status of an alley closure


• Survey Residents to ensure they have received adequate communication about their alley being temporarily closed (May 2010)

Highlights of Approved Recommendations Future Consideration


Quantification of Benefits & CostsBenefit/Cost Description Calculation Quantified

Benefit/CostUse of existing technology – CRMS for service request and tracking of alley closures

$0

Reduction of staff time spent manually notifying each department of alley closure (approximately 4.1 alley closures a month)

5 people * 10 minutes a month * 12 months per year = 600 minutes per year = 10 hours per year$ 80,000 fully loaded resource cost / 2,080 hours per year = $38.46 per hour

10 hours per year * $38.46 = $385.00

$385

Reduction of staff time spent answering phone calls, transferring to correct department, and/or researching to appropriate contact for the resident (misdirected phone calls)

5 people * 60 minutes a month * 12 months per year = 3600 minutes per year = 60 hours per year$ 80,000 fully loaded resource cost / 2,080 hours per year = $38.46 per hour

60 hours per year * $38.46 = $2,307

$2,307

Total Cost Avoidance/Savings $2,692


Parts Management ZIP Process Improvement Team


Team MembersSponsor

Jack Ireland

Team MembersSteven Brody, Team Lead, EBS

Cesar Cruz, EBSDavid Thomas, EBSGerald Cook, EBSJack Berger, EBS

Joy M. Hayden, EBSStanley Davis, SAN

FacilitatorLiza Bustamante, EBS


Objective

Reduce the amount of time between when the mechanic comes to the parts window and makes a request and when the mechanic receives the part, which includes setting inventory levels and return parts monitoring.


Process MeasuresChange Request

No. Measure Baseline Data Proposed ImprovementsProposed Improved

Time

1(Implemented)

Increase the availability of stocked parts

Average time to receive parts that should have been in stock = 37.5 hours

The Storekeeper will complete a Parts Min/Max Adjustment Request Form that will initiate an inquiry to adjust the inventory levels. Average time = 24 hours

2(Implemented)

Increase the availability of rebuilt stocked parts

Average time to research if a core was available for a rebuilt part = 45 minutes

The Storekeeper will manually count cores in stock every evening to expedite the ordering and increase availability of rebuilt cores. Average time = 10 minutes

3(Implemented)

Increase the availability of stocked parts

Average time to receive out of stock parts = 5 hours

The Storekeeper will complete an Out of Stock Request Form that will initiate an inquiry to adjust the inventory levels and less emergency request orders (EROs). Average time = 3 minutes


Process MeasuresChange Request

No. Measure Baseline Data Proposed ImprovementsProposed Improved

Time

4(Implementation

pending M5 System

programming by CIS)

Improve the accuracy of stock orders

Average time to delete incomplete existing orders = 1 hour 20 minutes

The Storekeeper will close the incomplete stock orders in M5 (inventory) System to eliminate backorders. Average time = 15 minutes

5(Implemented)

Improve Parts Room counter response time

Average time the Parts Room window is left unattended (8 hour shift) = 3 hour 45 minutes

Assign specific job responsibilities to staff and increase staff at each location. Average time = 45 minutes

6(Deferred to FY

2011)Improve inventory accuracy

Manual data entry errors. 11.7 errors per day with 45 minutes research time to correct errors

Add Bar Scanning equipment to minimize errors and research time.

Average time = 3 errors 5 minutes to research


Highlights of Approved Recommendations Implemented

• A step was added to request the adjustment to inventory levels.

• Modified existing work instruction to improve the availability of rebuilt components.

• A step was added to increase non-stock parts inventory levels.

• Reorganized staff and responsibilities per location to reduce the amount of time the mechanic stands at the window.



• Add a step to ensure that incomplete stock orders are resolved upon receipt.

• Use bar scanning technology to improve efficiency.


Results• Reduced the average time to receive parts that should

have been in stock. • Improved the process by which rebuilt parts are sent to

vendor, resulting in improved time and increased availability of rebuilt parts.

• Reorganized staff to better service mechanics at the window and reduce time waiting for parts.

• Improved overall fleet productivity.• Anticipate reducing time coordinators spend doing

orders by completing old incomplete stock orders. • Anticipate improving efficiency and reducing errors by

implementing bar code scanning to parts room.


Quantification of Benefits and Costs

Change Request No. Calculations Quantified Benefits

1, 2, 3 Time Savings: 52 hours x 12 months/yr x 11 mechanics x $16.00/hour -$109,824.00/yr

4Time Savings: 12 stock orders/month x12 months/yr x 12 hours/month x 1 Coordinator x $20/hr -$2,880.00/yr

5

Current staff 20 positions Overall Cost (with overtime) $850,150.92/yr

Proposed Cost 25 FTE (with reduced overtime) $865,888.43/yr

Total Cost Difference with Additional Staff $15,737.51/yr

6

18 ScannersSoftware License ($965.00 / scanner)Yearly Maintenance fee (15%) $42,553.26

8 Zebra Printers @ 389.00 each $ 3,113.52

Training 20 employees x 2 hour x15.00/ hr $ 600.00

Total Equipment Cost $ 46,266.78

Total Cost Savings for all changes when implemented $51,063.71


Office Equipment Readiness ZIP Process Improvement Team


Team MembersOffice Equipment Readiness Team

Annabelle Eanes, Human Resources –Team Leader

Laura Campos-Martinez, Human Resources Gaytha Davis, Environmental & Health Services

Sandra Garza, Communication and Information SystemsRicardo Gonzalez, Dallas Water Utilities

Tammye Stewart-McIntyre, Human ResourcesWilliam Spears, Human Resources

Deritte Fernandez, Human Resources, FacilitatorMolly McCall, Human Resources, Sponsor


Objective

Expedite the processing of logons, passwords, e-mails,

and equipment for new hires.

Equipment may be defined as computer, telephone, and BlackBerry


Process MeasuresA survey was conducted of all new hires in a 6 month period to ascertain our current performance on equipment readiness.

Of the 81 new hires, 51 participated in the survey

The equipment set up experience was rated as follows:

19.6% Excellent41.2% Good35.3% Fair2.0% Poor



• All Human Resources Assistants have been elevated in the NeoGov hiring system, allowing them to completely view the hiring process from the inception of the requisitions to hire. (Completed 11/2008)

• All Human Resources Assistants have been be trained on NeoGov system to fully utilize its functionality to gauge hiring flow. (Completed 10/2008)



• The New Hire’s birth date is included as a required field in the Hiring Action form in NeoGov. Having the birth date allows the generation of an employee number and issuing of office equipment and e-mail without delay. (Completed 11/2008)

• A two-part hiring process has been developed that allows the Human Resources Assistant to generate an employee number for each new hire prior to securing new hire documentation in New Hire Employment Orientation. (Completed 11/2008)



• Establish a standard minimum equipment package based on job duties and responsibilities.

• Include equipment package information in “Comments” Section of Hiring Action. With provided information, Communication and Information Services should move forward on basic computer and telephone setups. A Security Authorization Request (SAR) will follow.



• Include an electronic version of the Security Authorization Request (SAR) form on the Human Resources intranet websites as part of the on-boarding process.

• Train hiring managers to complete the Security Authorization Request (SAR) form immediately upon approving the hiring action form and submit to Communication and Information Services.


Quantification of Benefits & CostsBenefit/Cost Description

Calculation Quantified Benefit/Cost

Appropriate equipment Avg. 10 Days (4 hrs x 10 days x $24.96) x 314 Hires FY08/09 $313,497

* $24.96 Average Wage for Non-Field Personnel


Results• Full implementation of Office Equipment

Readiness will correlate with the implementation of the Human Resources website.

– This website will provide required documentation for the hiring process.

– Website is scheduled for roll out in January 2010.


Solid Waste Roll Cart Repair/Replacement



Roll Carts Repair/ReplacementSponsor

Cheritta Johnson, Assistant Director (SAN)Team Members

Aquila Allen, Team Leader, Sanitation Chatonya Tatum, Sanitation Joe Lee, Sanitation Thomas Pierce, Sanitation Dwight Greenhaw, SanitationMonica Cordova, 3-1-1

311 Expert Advisor Adrienne Grier, Strategic Customer Services (CRMS Configuration)

Facilitator Sandra Caro, Strategic Customer Services


Objective Statement

Decrease the number of Roll Cart Service Requests registered by Citizens

Decrease the response time for Roll Cart Service Requests by anticipating replacement of carts


Process Measures

Elapsed time between the initial receipt of the Roll Cart Service Request and the number of days taken to resolve and close the

Service Request (SR)

Roll Cart – SANFY 2007-2008

Sanitation Accounts

250,000

SRs Created

19,946

SLA Goal

10 days

AverageDays to Close

3.2 days

Total Closed On Time

19,938


Roll Cart Service Request Types Historical Breakdown

October 2007 thru September 2008

NewRepairsStolenOtherRemoveLids

3106

Wheels2549

Stolen1748

Damage1175

Other1885

Remove831

Handle171

New8895

Total 7001

Total Roll Cart Service Requests: 19,946


Highlights of Recommendations In Progress

Cause Solution Why

1. Sanitation received 3,106 Service Requests for Roll Cart Lid Repair which represents 53% of all Roll Cart Repair requests and 15% of all Sanitation Roll Cart Service Request Types.

Take more of a proactive approach to responding to the roll cart lid repair service requests by Sanitation surveying its districts on an ongoing basis for carts in need of repair. Placement of a door hanger on front door of residence or on the roll cart once a cart is repaired or replaced by Sanitation Services. This surveying will be done by utilizing the GPS that has been installed on garbage and recycling trucks. Drivers can push a sensor on the system that will record locations with cart issues. This information can be downloaded into an excel spreadsheet and forwarded to the roll cart team that will make the repairs.

The proactive approach will decrease the amount of time for the customers to receive service and the number of calls to 311 for roll cart repairs. It will also decrease the roll cart repair requests and staff time spent on querying the CRMS system retrieving calls and sorting them by district for distribution.This solution is scheduled to begin in December 2009.

2. Sanitation received 2,549 Service requests for Roll Cart Wheel Repairs which represents 44% of all Roll Cart Repair requests and 13% of all Sanitation Roll Cart requests (that includes repair of wheels, lid, and handles, replacement of stolen and damaged carts and the removal or distribution of extra requests).

Take more of a proactive approach to responding to the roll cart wheel repair service requests by Sanitation surveying its districts on an ongoing basis for carts in need of repair. Placement of a door hanger on front door of residence or on the roll cart once a cart is repaired or replaced by Sanitation Services. This surveying will be done by utilizing the GPS that has been installed on garbage and recycling trucks. Drivers can push a sensor on the system that will record locations with cart issues. This information can be downloaded into an excel spreadsheet and forwarded to the roll cart team that will make the repairs.




Cause Solution Why

3. Sanitation received 171 Service Requests for Roll Cart Handle Repairs which represents 2.9% of all Roll Cart Repair requests and less than 1% of all Sanitation Roll Cart Service Request Types.

Take more of a proactive approach to responding to the roll cart handle repair service requests by Sanitation surveying its districts on an ongoing basis for carts in need of repair. Placement of a door hanger on front door of residence or on the roll cart once a cart is repaired or replaced by Sanitation Services. This surveying will be done by utilizing the GPS that has been installed on garbage and recycling trucks. Drivers can push a sensor on the system that will record locations with cart issues. This information can be downloaded into an excel spreadsheet and forwarded to the roll cart team that will make the repairs.


4. Sanitation received 1,748 service requests for Roll Cart Replacement due to carts being stolen. However, in many instances, Sanitation workers observe carts at locations reported stolen.

Include in job duties of Service Response Agents and Supervisors the requirement of verifying whether customers are paying for more than one cart when multiple carts are observed at a location. If cart is indeed stolen, Sanitation will replace cart.

Leave a Sanitation Services Door Hanger advising customers of the charge for an extra cart. If it is determined that they do not wish to be charged, Sanitation will pick up cart.

It will create a system to deter the theft of Roll Carts by verifying that customers have the authority for multiple carts and are paying the fee. Decrease the number of service requests for replacement of roll carts and ensure there is authorization for those locations with more than one cart.



Cause Solution Why

5. Citizen requests for new residential service currently require the in-putting of the requests in the City’s Water Billing System and CRMS tracking system by two different 3-1-1 Call Agents. The 3-1-1 component does not have sufficient personnel trained on both systems and the two systems are not currently integrated. As a result, there is a time delay in customers receiving Sanitation Service and obtaining Roll Carts if their area is automated.

Train 3-1-1 Call Agents on both Water Billing System and CRMS (tracking system) eliminating the need to solicit the assistance from another person to respond to the request. This training is currently taking place.

Streamline the process whereby Sanitation Services and Water are concurrently handling the request for new service with the assistance of one call taker instead of two. Thereby, the customers sanitation and water accounts can be set up concurrently.

The request for service will only be entered by one call taker resulting in a decrease in the response time in serving the customer.



Cause Solution Why

6. Sanitation received 831 Service Requests for the removal of extra Roll carts which represents 4% of all Sanitation Roll Cart Service Request Types.

Instituting a more proactive approach whereby Sanitation staff makes an aggressive effort to continuously educate customers through various communication pieces such as water bill inserts, city website, homeowners association, crime watches and townhall meetings regarding the services provided and associated cost. In addition, the GPS system Sanitation is placing on its recycling and garbage trucks can track locations for multiple roll carts.

A more proactive approach will greatly decrease the amount of time staff has to spend querying CRMS system.

Additionally, by utilizing a sensor, a component of the GPS system, it will assist Sanitation’s staff in their efforts to track locations with multiple carts.

By educating the public, the likelihood of delivering carts will be minimized, resulting in a savings of staff time and fuel.



Cause Solution Why

7. Sanitation has received 244 service requests for additional Roll Carts which represents 1.2% of all Sanitation Roll Cart Service Request Types.

Enhanced customer participation in the City’s current recycling program will decrease the need for additional solid waste carts.

It will reduce the service requests for additional carts, save staff time and reduce the amount of tonnage of solid waste disposed of at the City’s Landfill.


Highlights of Recommendations Future Consideration

Cause Solution Why

8. Sanitation Services’ staff must research sanitation routes to determine type of service provided in a given area which creates a delay in responding to the customer’s request for service. It has to be determined if solid waste is picked up in bags (manual routes) or roll carts (automated routes).

Have Sanitation route information on hand and/or in CRMS. Updating the Geo files in CRMS tracking system will be the ideal solution.

By having Sanitation route information readily available for customers during their initial request for service, it will:• Eliminate the need for a third party having to research Sanitation routes. • Greatly improve the response time in serving the customer.• Allow staff to Inform the customer when requests are made whether they are entitled to a roll cart.


Bank Reconciliation ZIP Process Improvement Team


Bank Reconciliation Team• Junior Compass, Team Lead, City Controller, OFS• Anna Pham, City Controller, OFS• Davette Rodgers, Special Collections, OFS• Simone Haas, Accounts Payables, OFS• Cassandra Daniels, Courts• Rena Gutierrez, Dallas Police • Frances Herford, Parks• Kamilah Thompson, Sanitation• Robbie Porter Wooten, Facilitator, Efficiency Team• William Sullivan, City Controller, OFS, Sustaining

Sponsor• Edward Scott, City Controller, OFS, Sponsor


Objective

• Decrease time elapsed between cash receipt and the approval of the deposit warrant in the financial system while reducing errors in the cash reporting process


Process Measures

Measure Baseline DataJanuary – June 2008

Estimated With Improvements

(December 2009)

Elapsed time from when the cash/credit transaction is received to the time the cash receipt (CR) is approved

Elapsed Days Between AMS Entry - AMS Approval

Average = 6.34 DaysRange = 1 Day to 1.4 years

Elapsed Days Between Bank Receipt - AMS Approval

Average = 11.83 DaysRange = 1 Day to 1.4 years

Average 1 Day

Average 1 Day

Number of error on the Deposit Warrant to Bank of America

Average 2,750 deposits per month

Bank’s Deposit Correction Notice Average = 660 errors per month (24%) Average < 275 errors

per month (10%)


Causes & Solutions• The team identified over 60 “Causes” for

process time delays and/or errors• They voted on the top 6 Causes to focus on• The team then brainstormed 42 potential

“Solutions” for the 6 chosen Causes• Members voted on Solutions and selected the

best recommendations to be considered for implementation– Several of the other solutions will be incorporated with

training and the Standard Operating Procedures Manual


Approved Recommendations In Progress

Cause Solution Benefit1 Departments do not

approve the Cash Receipts (CR’s) timely

Created an automated notification escalation procedure for unapproved CR’s

Reduced the time elapsed between the date of the deposit and the approval of the CR in the City’s general ledger system.

2 Data Entry errors including, writing, transposition, etc.

Electronic Cash Receipts (CR’s)

Cash Receipt will be generated automatically from the sub-ledger system; thereby, eliminating data entry errors and redundant data re-entry.


Approved Recommendations In Progress (continued)

Cause Solution Benefit

3 Lack of a standard operating procedure (SOP) for all City departments

Develop and maintain an ongoing comprehensive polices and procedures manual (SOP)Recommended standards include:• Receipts deposited within 24 hours• CR’s posted to AMS within 24 hours• CR’s approved within 72 hours• Deposit corrections made within 72 hours of notification

Will provide a standard to which all employees can be held accountable. In addition, the SOP can be used as the basis for training.


Approved Recommendations In Progress (continued)


4 Lack of training Develop and maintain an ongoing comprehensive training program for all City departments on the polices, CR data entry and cash handling procedures

Will ensure knowledge of the job resulting in increased accuracy and enhanced job performance. Create consistent and effective workflow practices.


Approved Recommendations Future Consideration


5 Financial system not designed for specific use

Configure AMS Financial system to default basic departmental information for Cash Receipt/Deposit Warrant data entry based on the user login ID

Defaulted information will save time and reduce the potential for data entry mistakes.

6 No technology to validate checks for insufficient funds

Purchase Check 21 Scanners for cashier stations to validate availability of funds and place hold on funds

Technology will eliminate the acceptance of checks with insufficient funds; funds will also be made available to the City faster.


Environmental & Health Services Bureau of Vital Statistics



Team Members

• Teressa Page-Davis, Sponsor, EHS• Renée Clay, Team Lead, EHS• Betty Foxx, EHS• LaDonna Bouldin, EHS• Michael Loller, EHS• Terrence Spann, EHS• Kris Sweckard, Facilitator, Efficiency Team


Objective

• Decrease time and increase ease of use for customers in the issuance of vital records


Process MeasuresMeasure Baseline Data

(September 2008)With Improvements (September 2009)

Comments

Time between customer walking in the door and receiving record

18 minutes 17.4 minutes Overall process time decreased slightly

Time for customer to complete application

5.0 minutes 4.2 minutes Some customer download application from website and completed prior to coming to our office

Time customer spent in line 4.9 minutes 5.3 minutes Increase due to implementation of a new cashiering system in October 2008

Time for cashier to process transaction

3.2 minutes 3.9 minutes Increase due to implementation of a new cashiering system in October 2008

Time from customer receiving receipt to receiving record

4.8 minutes 4.0 minutes Customer Service Rep processing request at the same time cashier entering transaction

Percent of customers say the process is easy

90% 89% Customer not satisfied with the length of time standing in line and cashier entering transaction



• Improved routing of customers and reduce customer uncertainty by:– Separating area for customers to request and pay for

records, from area where records are issued, and information obtained

– Installing stanchion lines in lobby area• Better informed customers by providing

information/resourceful handouts in English and Spanish

• Updated/Redeveloped the website to include resourceful information


Highlights of Approved Recommendations Implemented (Cont.)

• Provided information, directions, and instructions to customers via signs outside of City Hall, inside City Hall, and in the Vital Statistics Lobby

• Added large instructional signage, including examples, on the wall in lobby area

• Added two (2) additional tables in the lobby area for completing applications and better flow of customers

• Designated areas for picking up and completing applications (English and Spanish)


Highlights of Approved Recommendations Implemented (Cont.)

• Discarded unnecessary forms and materials placed in the lobby area

• Developed Birth and Death informational brochures in both English and Spanish

• Redeveloped Vital Statistics website• Installed new IVR after hours pre-recorded

phone message



• Purchase / install flat screen television and DVD player in the lobby area to show educational and informational videos from various City departments (ex: Trinity Trudy, Perry the Pipe, Recycle Program, etc.)


Results

• Better flow of customers• Reduced wait time for general information• Customers better prepared when coming

in person by bringing proper ID/information/documentation

• Customers more informed as to where to go and what to do to obtain records

• Efficient use of space


Quantification of Benefits & CostsBenefit/Cost Description Calculation Quantified

Benefit/CostReduction of staff time spent explaining process and forms to customers

4 people x 10 minutes per day x 250 days per year = 10,000 minutes = 167 hours per year

$40,000 fully loaded resource cost / 2080 hours per year = $19.23 per hour

167 hours per year * $19.23 = $3,211

$3,211

Cost of new tables, stanchions, and signs

$1,050 for tables + $875 for stanchions + $396 for signs

($2,321)

Cost of printing 4,000 colored informational brochures in both English and Spanish

$332.75 per box of 1,000 ($1,331)


Before / After Informational / Instructional Signage & Tables


Before / After Stanchion Lines


Birth Certificate Brochure


Death Certificate Brochure


What’s Next?

• Continue to look throughout the organization for opportunities to improve processes and enhance customer service

• Continue to identify, train, and launch ZIP Process Improvement teams each quarter

• Continue to implement ZIP Teams’ recommendations and track their results


Appendix

List of “ZIPped” Processes


“ZIPped” Processes• August – November 2007 (Pilot)

– Hiring– 311 Customer Response (Code)– Fire Protection Plan Review & Inspection– Fleet Procurement & Make-Ready– Grants– Building Permits

• 3rd Quarter FY2008– Employee Off Boarding– Relocation– Accounts Payable– Performance Appraisals– Addressing


“ZIPped” Processes• 4th quarter FY2008

– Equipment Readiness for New Employees– Alley Closure– Vital Statistics– Bank Reconciliation– Roll Carts Service Request – EBS Parts Management

• 1st quarter FY2009– DPD Fleet– Demolition– Courts Docket Management– Loose Aggressive Animals– Personnel Classification Authorization– EBS Paint and Body


“ZIPped” Processes• 2nd quarter FY2009

– Travel Authorization and Reimbursements – Expiration of Master Agreements– Special Event Management & Marketing– High Weeds Service Request

• 3rd quarter FY2009– Pet Registration– Open Records– Sanitation Missed Collections– Litter Service Request– Contractor ISO Compliance

2010 City Calendar

City Council BriefingOctober 19, 2009

2

City Calendar January 2010 – December 2010

Council Briefing and Agenda Meetings

Cancelled Meetings and Council Recesses

Council Committee Meetings

Budget Workshops, Public Hearings and Townhall Meetings

City Holidays

Civilian Employees Furlough Days

3

City Council Meetings January 2010- December 2010

Council Briefing MeetingsJanuary 6th, 20th August 4th, 18th

February 3rd, 17th September 1st, 15th

March 3rd October 6th, 20th

April 7th, 21st November 3rd, 17th

May 5th, 19th December 15th

June 2nd, 16th

Council Agenda MeetingsJanuary 13th, 27th August 11th, 25th

February 10th, 24th September 8th (adjourn by 2:00 p.m.), 22nd

March 10th October 13th, 26th (Tuesday)April 14th, 28th November 10th

May 12th, 26th December 8th

June 9th, 23rd

4

City Council Recess

Council Recess, March 15th – 26th

- National League of Cities Conference: March 13th -17th

- Coincides with Spring Break Schedules for 12Independent School Districts in the City of Dallas

Council Recess, July 1st - 31st

- Council Resolution 90-2673

5

Cancelled and Moved City Council Meetings

Meetings Cancelled for Holidays

November 24th

December 22nd

Fifth Wednesday Meetings Cancelled

March 31st

June 30th

September 29th

December 29th

6

Cancelled and Moved City Council Meetings (continued)

Meetings Cancelled or Moved

October 27th moved to October 26th due to Texas Municipal League (TML) Meeting

December 1st cancelled due to National League of Cities (NLC) Meeting

7

Council Committee Meetings Cancelled or Moved to Tuesday

Monday, January 4th and Tuesday, January 5th

Council Committee Meetings Cancelled

Monday – January 18th, Martin Luther King, Jr. Day Council Committee Meetings moved to Tuesday – January 19th

Monday – February 15th, Presidents’ Day Council Committee Meetings moved to Tuesday - February 16th

Monday – March 15th, 22nd and Tuesday, March 16th – Council Recess Council Committee Meetings Cancelled

8

Council Committee Meetings Cancelled or Moved to Tuesday (continued)

July - All Council Committee Meetings Cancelled

Monday – August 9th, Presentation of City Manager’s Recommended Budget

Council Committee Meetings moved to Tuesday – August 10th

Monday – August 23rd, Budget WorkshopCouncil Committee Meetings moved to Tuesday – August 24th

Monday – September 6th, Labor Day/Cesar E. Chavez DayCouncil Committee Meetings moved to Tuesday – September 7th

9

Council Committee Meetings Cancelled or Moved to Tuesday (continued)

Monday – September 13th, Budget Amendment WorkshopCouncil Committee Meetings moved to Tuesday – September 14th

Monday – December 20th and Tuesday – December 21st, Christmas Holiday

Council Committee Meetings Cancelled

Monday – December 27th, New Year’s HolidayCouncil Committee Meetings Cancelled

10

City Council Committees

Economic Development (9:30 AM – 11:30 AM 1st and 3rd Monday)January 19th (Tuesday-9:30am-11:00am) February 1st, 16th (Tuesday-9:30am-11:00am) March 1st

April 5th, 19th

May 3rd, 17th

June 7th, 21st

August 2nd, 16th

September 7th (Tuesday-9:30am-11:00am), 20th

October 4th, 18th

November 1st, 15th

December 6th

Some meetings are cancelled due to conflict with a holiday, briefing or recess.

11

City Council Committees (continued)

Public Safety (12:00 Noon – 2:00 PM 1st and 3rd Monday)January 19th (Tuesday-12:30pm-2:00pm) February 1st, 16th (Tuesday-12:30pm-2:00pm) March 1st

April 5th, 19th

May 3rd, 17th

June 7th, 21st

August 2nd, 16th

September 7th (Tuesday-12:30pm-2:00pm), 20th

October 4th, 18th

November 1st, 15th

December 6th


12


Housing (2:00 PM - 4:00 PM 1st and 3rd Monday)January 19th (Tuesday) February 1st, 16th (Tuesday) March 1st

April 5th, 19th

May 3rd, 17th

June 7th, 21st

August 2nd, 16th

September 7th (Tuesday), 20th

October 4th, 18th

November 1st, 15th

December 6th


13


Trinity River Corridor Project (9:30 AM – 11:30 AM Tuesday following the 1st and 3rd Monday)

January 19th (11:00am-12:30pm) February 2nd, 16th (11:00am-12:30pm) March 2nd

April 6th, 20th

May 4th, 18th

June 8th, 22nd

August 3rd, 17th

September 7th (11:00am-12:30pm), 21st

October 5th, 19th

November 2nd, 16th

December 7th


14


Budget, Finance and Audit (9:30 AM – 11:30 AM 2nd and 4th Monday)January 11th, 25th

February 8th, 22nd

March 8th

April 12th, 26th

May 10th, 24th

June 14th, 28th

August 10th, 24th (Both on Tuesday)September 14th (Tuesday), 27th

October 11th, 25th

November 8th, 22nd

December 13th


15


Quality of Life and Government Services (12:00 NOON - 2:00 PM 2nd and 4th Monday)

January 11th, 25th

February 8th, 22nd

March 8th

April 12th, 26th

May 10th, 24th

June 14th, 28th


October 11th, 25th

November 8th, 22nd

December 13th


16


Transportation and Environment (2:00 PM – 4:00 PM 2nd and 4th Monday)January 11th, 25th

February 8th, 22nd

March 8th

April 12th, 26th

May 10th, 24th

June 14th, 28th


October 11th, 25th

November 8th, 22nd

December 13th


17

Budget Workshops

Wednesday Objectives and Strategies for FY 2010-11January 20th

May Council Committees Review PreliminaryBudget Offers by Key Focus Area

Wednesday Preliminary Ranking of the FY 2010-11May 19th Budget Offers

Wednesday FY 2010-11 Proposed Budget OutlookJune 16th

Note: Additional Budget Workshops may be added at a later date.

18

Budget Workshops (continued)

Monday Presentation of City Manager’sAugust 9th FY 2010-11 Recommended Budget

Monday Council Budget WorkshopAugust 23rd

Wednesday Council Budget WorkshopSeptember 1st

19

Budget Workshops (continued)

Wednesday Vote to adopt Budget 1st ReadingSeptember 8th

Monday Council Budget Amendments WorkshopSeptember 13th

Wednesday Council Budget Amendments Workshop September 15th (If Necessary)

Wednesday Budget Adoption 2nd Reading September 22nd

20

Budget Public Hearings

Wednesday, March 10th

Wednesday, May 26th

Wednesday, August 25th

Budget Town Hall Meetings to present City Manager’s RecommendedBudget

August 9th - September 7th

21

City Holidays

Friday January 1st New Year’s Day

Monday January 18th Martin Luther King, Jr. Day

Monday February 15th Presidents’ Day

Monday May 31th Memorial Day

Monday July 5th Independence Day

22

City Holidays (continued)Monday September 6th Labor Day/Cesar E. Chavez Day

Thursday November 25th Thanksgiving Day

Friday November 26th September 11th

Remembrance Day/Day After Thanksgiving

Friday December 24th Christmas Holiday

23

Civilian Employees Furlough Days (Passed by Resolution No. 09-2382)

Friday, February 12th

Friday, May 28th

Friday, July 2nd

Note: At this time, civilian furlough days have not been scheduled for October – December 2010

24

Next Steps

Adopt the 2010 calendar on October 28, 2009

Appendix

2010 City Calendar

25

January 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 New Year’s Day City Holiday

2

3 4 Council Committee Meetings Cancelled

5 Council Committee Meeting Cancelled

6 Council Briefing 9:00am Council Chambers and (6ES)

7 8 9

10 11 Council Committees: 9:30am-Budget, Finance & Audit (6ES) 12:00pm-Quality of Life & Government Services (6ES) 2:00pm-Transportation & Environment (6ES)

12 13 Council Agenda 9:00am Council Chambers and (6ES)

14 15 16

17 18 Council Committee Meetings Moved Martin Luther King, Jr. Day City Holiday

19 Council Committees: 9:30am-Economic Development (6ES) 11:00am-Trinity River Corridor Project (6ES) 12:30pm-Public Safety (6ES) 2:00pm-Housing (6ES)

20 Council Briefing 9:00am Council Chambers and (6ES) Budget Workshop U.S. Conference of Mayors Conference – Washington, D.C. Winter Meeting

21 U.S. Conference of Mayors Conference – Washington, D.C. Winter Meeting

22 U.S. Conference of Mayors Conference – Washington, D.C. Winter Meeting

23



28 29 30

31

26

February 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 Council Committees: 9:30am-Economic Development (6ES) 12:00pm-Public Safety (6ES) 2:00pm-Housing (6ES)

2 Council Committee: 9:30am-Trinity River Corridor Project (6ES)


4 5 6



11 12 Civilian Employees Furlough Day

13

14 15 Council Committee Meetings Moved Presidents’ Day City Holiday

16 Council Committees: 9:30am-Economic Development (6ES) 11:00am-Trinity River Corridor Project (6ES) 12:30pm-Public Safety (6ES) 2:00pm-Housing (6ES)


18 19 20



25 26 27

28

27

March 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday




4 5 6


9 10 Council Agenda 9:00am Council Chambers and (6ES) Budget Public Hearing

11 12 13 National League of Cities Conference – Washington, DC

14 National League of Cities Conference – Washington, DC

15 Council Committee Meetings Cancelled Council Recess National League of Cities Conference – Washington, DC

16 Council Committee Meeting Cancelled Council Recess National League of Cities Conference – Washington, DC

17 City Council Meeting Cancelled Council Recess National League of Cities Conference – Washington, DC

18 Council Recess

19 Council Recess

20

21 22 Council Committee Meetings Cancelled Council Recess

23 Council Recess

24 City Council Meeting Cancelled Council Recess

25 Council Recess

26 Council Recess

27

28 29 Passover(Begins at Sundown)

30 Passover Second Night Seder

31 Fifth Wednesday – No City Council Meeting

28

April 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 Good Friday

3

4 Easter




8 9 10



15 16 17

18 19 Council Committees: 9:30am-Economic Development (6ES) 12:00pm-Public Safety (6ES) 2:00pm-Housing (6ES)



22 23 24



29 30

29

May 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1




6 7 8



13 14 15



19 Council Briefing 9:00am Council Chambers and (6ES) Budget Workshop

20 21 22


25 26 Council Agenda 9:00am Council Chambers and (6ES) Budget Public Hearing


29

30 31 Memorial Day City Holiday

30

June 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 Council Briefing 9:00am Council Chambers and (6ES)

3 4 5



9 Council Agenda 9:00am Council Chambers and (6ES)

10 11 U.S. Conference of Mayors Conference – Oklahoma City, OK - Summer Meeting

12 U.S. Conference of Mayors Conference – Oklahoma City, OK - Summer Meeting


14 Council Committees: 9:30am-Budget, Finance & Audit (6ES) 12:00pm-Quality of Life & Government Services (6ES) 2:00pm-Transportation & Environment (6ES) U.S. Conference of Mayors Conference – Oklahoma City, OK - Summer Meeting



17 18 19




24 25 26


29 30 Fifth Wednesday – No City Council Meeting

31

July 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday


3

4 5 Council Recess Per Resolution 90-2673 Passed August 22, 1990 Independence Day City Holiday

6 Council Recess Per Resolution 90-2673 Passed August 22, 1990


8 9 10

11 12 Council Recess Per Resolution 90-2673 Passed August 22, 1990


15 16 17




22 23 24



29 30 31

32

August 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday




5 6 7

8 9 Council Committee Meetings Moved 9:00 am Council Budget Workshop Presentation of City Manager’s Recommended Budget (6ES) Budget Town Hall Meetings Begin - TBA

10 Council Committees: 9:30am-Budget, Finance & Audit (6ES) 12:00pm-Quality of Life & Government Services (6ES) 2:00pm-Transportation & Environment (6ES)

11 Council Agenda 9:00am Council Chambers and (6ES) Ramadan Begins

12 13 14




19 20 21

22 23 Council Committee Meetings Moved 9:00 am Council Budget Workshop (6ES)


25 Council Agenda 9:00am Council Chambers and (6ES) Budget Public Hearing

26 27 28

29 30 31

33

September 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday


2 3 4

5 6 Council Committee Meetings Moved Labor Day/Cesar E. Chavez Day City Holiday

7 Council Committees: 9:30am-Economic Development (6ES) 11:00am-Trinity River Corridor Project (6ES) 12:30pm-Public Safety (6ES) 2:00pm-Housing (6ES) Budget Town Hall Meetings End

8 Council Agenda 9:00am Council Chambers and (6ES) (Adjourn by 2:00 p.m.) Vote to adopt Budget 1st Reading Rosh Hashanah (Begins at Sundown)

9 Rosh Hashanah

10 Rosh Hashanah Ramadan Ends

11

12 13 Council Committee Meetings Moved 9:00 am Council Budget Amendment Workshop (6ES)


15 Council Briefing 9:00am Council Chambers and (6ES) Council Budget Amendments Workshop (if necessary) (6ES)

16 17 Yom Kippur (Begins at Sundown)

18 Yom Kippur



22 Council Agenda 9:00am Council Chambers and (6ES) Budget Adoption 2nd Reading Meeting

23 24 25



30

34

October 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2




7 8 9



14 15 16




21 22 23

24



27 City Council Agenda Meeting Moved to October 26th Texas Municipal League Annual Conference – Corpus Christi, TX

28 Texas Municipal League Annual Conference – Corpus Christi, TX

29 Texas Municipal League Annual Conference – Corpus Christi, TX

30

31

35

November 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday




4 5 6



11 12 13




18 19 20


23 24 City Council Meeting Cancelled

25 Thanksgiving Day City Holiday

26 September 11th Remembrance Day/Day after Thanksgiving Day City Holiday

27

28 29

30 National League of Cities Conference – Denver, CO

36

December 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 City Council Meeting Cancelled National League of Cities Conference – Denver, CO Eight Days of Hanukkah (Begins at Sundown)

2 National League of Cities Conference – Denver, CO Hanukkah






9 10 11


14 15 Council Briefing 9:00am Council Chambers and (6ES)

16 17 18


21 Council Committee Meeting Cancelled

22 City Council Meeting Cancelled

23 24 Christmas Day City Holiday

25



30 31

Memorandum

CITY OF DALLAS

DArE October 15, 2009

TO Honorable Mayor & Members of Council

s(BJECT Updates to the Strategic Plan from the City Council Retreat/Planning Session

Attached is a briefing that will be presented on Monday, October 19. The purpose of thepresentation is to confirm your comments from the July Council retreat and finalize theStrategic Plan for FY 09-10.

Please contact me with any questions you may have.

David K. CookChief Financial Officer

Attachment

C: Mary K. Suhm, City ManagerDeborah Watkins, City SecretaryThomas P. Perkins, City AttorneyCraig D. Kinton, City AuditorJudge Victor LanderRyan S. Evans, First Assistant City ManagerA. C. Gonzalez, Assistant City ManagerJill A. Jordan, P.E., Assistant City ManagerForest Turner, Assistant City ManagerHelena Stevens-Thompson, Assistant to the City Manager

Dallas, the City that Works: Diverse, Vibrant and Progressive”

Updates to the Strategic Plan from the City Council

Retreat/Planning Session

October 19, 2009

= Goal met + = Ahead of schedule = On Track = Behind <blank> = New

2

Strategic Planning in Progress

Council updated Key Focus Area objectives at 7/29/09 retreat

Today’s task: Review and confirm your comments

Next:

Assign tasks to appropriate staff

Finalize Strategic Plan document

Key Focus Area: Public Safety


4

Key Focus Area: Public SafetyObjective Sub-Objective or

Indicator Progress

Reduce Dallas' position in nation on crime

Get out of the first spot by 2008; Take off list? Change to “Stay out of first spot”?

2008 FBI statistics show Dallas overall crime was reduced from 78.45 per thousand in 2007 to 68.13 per thousand in 2008. San Antonio moved to the top spot on “the list”; Dallas dropped to second.

Get out of the top five by 2011; Get out of the top eight by 2013

Dallas’ position on violent crime list for 2008 went from 4th to 5th (of the ten largest cities in the United States)

Increase the level of confidence in law enforcement

Establish base line data by March 2008 (done)

Increase perception that police are effective in dealing with neighborhood problems to 75% by 2010;Increase perception that police are prompt in responding to calls to 75% by 2010

Public Confidence & Trust survey conducted Aug 200864.9% feel the police are “somewhat” to “very effective” in dealing with neighborhood problems64.7% feel the police are “somewhat” to “very prompt” when responding to calls for assistance80% feel the police are doing “somewhat” to a “very good job” in fighting crime in their neighborhood


5

Key Focus Area: Public Safety

Objective Sub-Objective or Indicator Progress

Increase the level of confidence in law enforcement, cont’d

Enhance communication with the public via social media; increase number of followers for DPD by 20% annually

DPD has 930 followers on Twitter as of 10/1/09

DPD on Nixle.com; provides alerts, advisories, and community information (crime watches, etc.)

Reduce the overall reported crime rate

Reduce rate by 10% in CY 09 CY 09 (to date ) down 10.7%CY 08 reduced 10.3%CY 07 reduced 3.4%CY 06 reduced 3.6%

Reduce graffiti Provide anti-graffiti education to kids through Library Teen Centers; begin program Q1 FY 10


6

Key Focus Area: Public SafetyObjective Sub-Objective or

Indicator Progress

Improve response time standards

Improve DPD response times for emergency calls answered within 8 minutes from 60% in CY 07 to 75% by FY 09-10

Response to Priority One calls in 8 minutes or less:

CY 09 (to date) 72%CY 08 71.7%CY 07 61.7%CY 06 58.9%

Improve Fire response time (1st Company) within 5 minutes to 92% by FY 09-10

Response time within 5 minutesFY 08-09 72.03%FY 07-08 72.3%FY 06-07 77.8%

Improve EMS response time within 8 minutes to 92% by FY 09-10

Response time within 8 minutesFY 08-09 91.2%FY 07-08 84.7%FY 06-07 86.6%

Key Focus Area: Economic Vibrancy


8



Convention center hotel & adjoining development

Hotel open by Q4 2011 Bonds sold, contracts executed and construction underway; scheduled for Q1 2012

Secure development on 2 acres immediately east of hotel by 2012

Present options for Reunion Arena in FY 09-10

Production facility development

Have at least one production facility with established supplier network by 2010; Facility should employ at least 300 people

2 new or expansion projects secured and approved by City Council: Advanced H20 ($28M in investment and 100 jobs) and Solo Cup expansion ($13M investment and 110 jobs).


9



Establish or re- invigorate retail in Southern Sector

2 new or redeveloped retail centers by 2010

Redevelopment of the 112,000 s.f. Crest Plaza Shopping Center at South Lancaster Rd. and E. Saner Ave. with $1M private investment and new facility for Save-A-Lot.

Mayor’s Southern Sector Task Force:• City applied for a $125M New Market

Tax Credit Allocation for low income neighborhoods

• Council approved $5M to support land assemblage & project development along Lancaster Corridor, with particular emphasis on the VA Hospital/Urban League Headquarters

• Working Teams have made numerous recommendations & will re-convene in November to discuss progress on action items and funding options.


10



Establish or re- invigorate retail in Southern Sector, cont’d

Develop an approach for Southwest Center Mall by FY 10-11

Urban Land Institute (ULI) Advisory Services panel issued initial findings and recommendations in June; final report expected in October 2009.

Mall owner has entered into a joint venture with a retail group to pursue new tenants for the inline store space; new developers are in due diligence phase for redevelopment of the Dillard’s property.

Redevelop aging multifamily housing

Redevelop 4% of aging multifamily stock by 2010

By mid year 2009, just over 5.2% of the stock was demolished and the sites prepared for redevelopment.

Focused multifamily redevelopment efforts underway in North Oak Cliff, Skillman Corridor and Walnut Hill/Central area.

+


11



Continue the streetcar implementation plan

Complete the McKinney Avenue Trolley Extension by 2012

Construction of the McKinney Avenue Trolley Extension is scheduled to begin in May 2010.

Develop a plan for Central Business District/Oak Cliff extension in preparation for next bond program

Business Plan to be adopted 12/09; will identify the starter line, outline the governance structure & make funding recommendations for initial system implementation, operations & maintenance.


12



Increase the percentage of business opportunities (or customers) that rate the city's responsiveness as good or excellent.

Increase responsiveness rating from 68% in 2007 to 70% in 2010

85% of businesses rate Dallas as a “good” or “excellent” place to do business in 2008 and 42% rate Dallas as an excellent place to do business. (Dallas Business Survey)

78% of citizens rate Dallas as a “good” or “excellent” place to do business in 2009 while 69% of citizens rated the city’s responsiveness as “good” or “excellent”. (2009 Citizen Survey)

Note: next Business Survey in 2010; next Citizen Survey in 2011


13



Increase appraised value in the 10 Opportunity areas

Increase appraised value by $200 million per year for 2009, 2010 and 2011

The ten development opportunity areas are: Asian Trade District LBJ Corridor Vickery Meadows Central Corridor Stemmons-Harry Hines Corridor West Dallas-Oak Cliff Central Business District Fair Park & Surrounding Areas Westmoreland DART Station Area UNT Campus NAFTA Corridor

From 2005 to 2008 commercial property valuation in the 10 opportunity areas increased by approximately 26.7% (about $2.474 billion)

+

Key Focus Area: Clean, Healthy Environment


15



Produce a cleaner city 7% reduction in top 3 service request types by the end of FY 09-10

Change in 311 calls from FY08:•High Weeds increased 9.5%•Litter increased 7%•Loose Aggressive Animals increased 27% (now in top 3)•Dead Animal reduced 10.9% (was in top 3 for FY 07-08)

Increase average household recycling

Increase from 8.2 lbs per month in 2006 to 30 lbs per month by end of FY2011

Household recycling hasincreased from 21.4 lbs per household in FY 07-08 to 24 lbs per household for FY 08-09.

Develop goals for commercial & multi-family developments in 2009.

Program any additional savings from city-wide recycling to a multi-family recycling plan.


16



Reduce water consumption & ensure the adequacy of the long-term water supply

Reduce from 212 gallons per capita per day (GPCD) in 2004 to 197 GPCD by 2011, with an additional 5% reduction by 2016

GPCD was:224 in 2006 (due to drought) 190 in 2007 (due to high rainfall); 197 in 2008Estimated 83 billion gallons saved

since 2001

Educate the public about Dallas’ water conservation & achievements; make 8,500 face- to-face contacts per year and achieve 12 million media impressions per year

DWU, SAN, & PWT have partnered to present environmental educational programs & tours attracting over 9,000 participants; Dallas teamed with Tarrant Regional Water District on the “Save Water” campaign, leveraging an additional $650K towards 238 million “media impressions” on TV, internet, billboards & print

+

Complete update of Water Conservation strategic plan in FY 09-10 to include additional methods that encourage reduced consumption


17



Improve quality of air

Take a leadership role working with regional partners to reduce the number of ozone exceedence days by 5%

EPA approved the DFW SIP in 2008. During the 2008 Ozone Season (April 1 – October 31), the North Texas Air Quality Region exceeded permissible levels for the criteria pollutant ozone a total of 30 days. 2009 Ozone Season exceedence to date is 12 days.

Continued City’s ozone & climate change reduction activities during Ozone Season:

• “No Idling” ordinance in effect• Greenride for City employees saved

11.6 million miles in 20083.83 million miles to date in 20095,348 tons of emissions in 20081,579 tons of emissions to date in 2009

Adopt and implement wider green build policy

City Council adopted the ordinance on 4/9/08 establishing the green building program. Phase 1 implemented on 10/1/09. Phase 2 to be effective 10/1/11.Recovery Act funding to establish Green Building Office in the Department of Sustainable Development & Construction.


18



Improve quality of air, cont’d

Reduce the use of cars via making the City more pedestrian & bicycle-friendly by development & adoption of Complete Streets Policy in FY 09-10

Complete Streets Policy in development; proposed adoption date is May 2010

Reduce the number of chronic homeless

Reduce chronic homelessness by 10% each year through 2014

In Jan 2009, Dallas had 601 chronically homeless; in 2008, there were 611 chronically homeless individuals (2% reduction from 08 to 09)

Develop permanent supportive housing:

Date # of Units2009 2502010 1502011 1002012 1002013 100


19



Green Initiatives Next awards to be announced April 2010

Provide educational seminars and kits to 1,200 residents

20 homes to begin construction in Fall 2009; complete project in 2010

Maintain renewable energy purchase at 40%

First “MEEA: Mayor’s Environmental Excellence Awards” given in April 09 to encourage environmental responsibility in schools, businesses & communities

Through Sustainable Skylines Initiative:• Energy Efficiency and Water Conservation

kits to be provided to Dallas citizens to encourage conservation of resources and assist reducing household costs. Through FY 08-09, 293 citizens have participated in educational seminars and received kits.

• 10 Silver LEED green homes completed with Habitat for Humanity at Frazier Court (40 total to be built)

Dallas is nation’s 2nd largest municipal purchaser of “green” power; continued commitment to purchase 40% renewable clean power


20

Key Focus Area: Clean, Healthy EnvironmentObjective Sub-Objective or

Indicator Progress

Green Initiatives, cont’d

Craft city policy to facilitate community gardens

Weatherize 400 low- income homes by FY 11

Lake Highlands Community Garden expanded 1400 sq ft from 32 to 90 plots and added a donation garden to support local charities

GreenDallas.net, a resource for citizens to encourage & promote Dallas’ green efforts

Green Building Policy for City-owned facilities (adopted 2003): All buildings over 10,000 sq ft are designed to LEED Silver standards;

FY 08-09 LEED Certifications:•2 Gold•1 SilverTotal since 2003:•10 LEED Certifications

•4 Gold•5 Silver•1 Certified

•28 other green facilities at various stages of design, construction, and certification

Awarded $12.8M in Recovery Act funds to establish a residential weatherization/ energy efficiency program and a municipal facility retrofit program


21

Key Focus Area: Clean, Healthy EnvironmentObjective Sub-Objective or

Indicator Progress

Green Initiatives, cont’d

Reduce greenhouse gas emissions by 7% (from 1990 levels) by 2012

Meet State-mandated 30% energy reduction by 2013 (from 06-07 baseline)

Drafted a greenhouse gas emission inventory on Green Dallas to determine the source and location of City of Dallas emissions and community-wide missions.

Reduced energy usage at City facilities (accumulated reduction from 2002 baseline):

2003- 8% 2006- 15% 2004 - 9% 2007- 23% 2005- 9% 2008- 24%

Key Focus Area: Culture, Arts & Recreation


23



Continue to develop Fair Park as a successful, year round venue by FY 09-10

Increase non-State Fair attendance 2% by FY 09-10

Fair Park event attendance increased by 6% in 08; overall park attendance was down 6% in 08 due to a drop in museum attendance (caused by construction & closures)Esplanade Fountain renovations complete Fall 09Texas Discovery Gardens Butterfly House open Fall 09DART Light Rail opened service to Fair Park Hall of State renovations complete Fall 09

Bring at least 4 additional events to the Cotton Bowl

2009 new events:• A&M Commerce v. Abilene Christian• Mexican National soccer match (World

Cup qualifier) • “Fourth and Long” reality series for Spike

TV filmed for 3 mos at Cotton Bowl Baylor v. Texas Tech football confirmed for

Fall 2010Dallas Football Classic proposed for

January 1, 2011


24



Continue to develop Fair Park as a successful, year round venue by FY 09-10, cont’d

Develop a marketing plan for Fair Park rental facilities resulting in a 5% revenue increase (buildings, food and beverage) by FY 09-10

Partner with Friends of Fair Park in promoting events and marketing Fair Park museums and attractions by FY 09-10

Complete the Library master plan

Complete the master plan by 2012For 09-10:Complete Construction of Lochwood

BranchComplete the Design of White Rock

Hills Branch Award Design of Polk Wisdom

Branch Complete Construction of Prairie

Creek BranchComplete Design of Highland Hills

Branch

Plan was approved in 2001 and $101.7M has been approved in bond funding. Full implementation is targeted for 2012.


25



Take steps to establish a "world- class" Downtown venue with activities

Enhance the position of the Farmer's Market as a destination venue by 2012; increase attendance by 10% per year

Farmer's Market has opened Shed 2, a 27,000 sq. ft. renovation; actively recruiting specialty food vendors.

Sheds 1, 3 & 4: Sale of total $6.6 million in bonds (2006 Bond Program) (sidewalks, outdoor pavilions, infrastructure, landscaping, stormwater improvements). First bond sale took place in 11/07 & contract has been awarded for design phase.

Build the D2 light rail line by 2016

Public Hearings on the preferred alignment begin 1/10;

DART adoption planned in early 2010

Complete development of Arts District Master Plan

Arts District development is on time and on budget; major facilities open in October of 2009; City Performance Hall by 2011.


26



Take steps to establish a "world- class" Downtown venue with activities, cont’d

Open the UNT Law School in 2011; complete Harwood facility renovation by 2012

Build the downtown parks:Complete Main Street Garden by Q1 10

Initiate construction of Woodall Rogers in 2009

Initiate construction of Belo Garden in 2010

Complete land acquisition for Pacific Plaza in 2010


27



Develop marketing plan for City's major cultural and recreational aspects by 2010

Review & assess departments’ marketing efforts to determine efficiencies and partnership opportunities in order to maximize outreach while remaining cost effective

Institute use of social media (Facebook & Twitter) as well as viral video marketing and e- marketing tools as cost efficient delivery methods for 09-10

Executive Marketing Taskforce formed in Sept 2008; a city- wide Brand Identity assessment was conducted; Phase II underway to include fundraising to complete Brand Identify project.

Improve citizen impression of parks

Improve ratings of parks as “good” or “excellent” to 65% by 2011

In the 2009 Citizen Survey, 62% of citizens rated parks as “good” or above, up from 55% in 2007. Next Citizen Survey to be conducted in 2011.

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28



Implement Trinity Project

For FY 09-10:• MDCP• Levee Remediation Plan• Phase 2 Trail

Construction• Soccer Complex

• Trinity River Audobon Center & Fast Track Overlook opened 10/08

• Construction of the Lower Chain of Wetlands completed 10/08 with Upper Chain of Wetlands expected to begin construction in Fall 2009

• Simpkins tract acquired (1,400 acres)• Forest Management Plan completed• Trinity Parkway Supplemental Draft EIS

completed and Public Hearing Held; Work continues on the EIS

• Construction continues on Margaret Hunt Hill Bridge; Moore Park Gateway Phase 1; Upper Chain of Wetlands; Texas Buckeye Trail (hard surface), Trinity Trail Phase 1; Soft surface trails in Rochester Park

• Design underway for Moore Park Gateway Phase 2, Trinity Trail Phases 2 & 3, IH-20 Gateway, Joppa Gateway

• Designs nearing completion for Baker and Pavaho Stormwater Pump Stations

• Design complete for Standing Wave Whitewater Course

Key Focus Area: Educational Enhancements


30


ObjectiveSub-Objective or

Indicator ProgressAssist DISD Develop staff committee to work

with DISD in FY 09-10 on:TruancySecurityInfrastructure

Daytime curfew ordinance took effect with 09-10 school year

Improve infrastructure to assist students with getting to school; utilize Safe Routes to School funding to complete sidewalk construction for 15 DISD schools by Jan 12

City will apply for funding for 15 additional schools in November 09

Pursue Tier One research university in Dallas by 2018

Encourage Texas Legislature to dedicate targeted resources to this effort by 2011

Legislation signed 6/09 provides immediate funds to 7 “emerging universities” to pursue Tier One status; group of 7 includes UNT, UTD, and UTA. Passage of Proposition 4 in November 09 will create long-term funding for the 7.

+


31


ObjectiveSub-Objective or

Indicator ProgressContinue after-school

programs in parks & libraries and Every Child Ready to Read

Increase number of students in after-school programs by 2% in FY 10

5,291 students assisted in Library (Teen Centers, Homework Hotline, Job Resource Center) in FY 08-09

1,900 students per month in Park after-school programs; 29,000 programming hours provided in FY 08-09

18,224 children impacted in FY 08-09 by Every Child Ready to Read, up from 4,851 children in FY 07-08 (first year of program)

Key Focus Area: E3 Government: Efficient, Effective, and

Economical


33

Key Focus Area: E3 Government


Increase the percent of residents stating that they receive good to excellent value for their tax dollars

Increase from 39% in 2007 to 50% in 2011, with a 10% increase every two years thereafter

In the 2009 Citizen Survey, 39% of citizens “somewhat” to “strongly agree” that they receive good value for their tax dollars

Review long-term effects of short-term budget decisions in February 10

Reduce the disparity of service level among council districts

Reduce the perceived disparity from 17 points in 2007 to 9 points in 2011

Perceived disparity of service level is 15.1% (2009 Citizen Survey)

Build pride in City’s neighborhoods

Increase volunteerism by 2% in FY 10

272,052 volunteer hours provided to City in FY 09


34

Key Focus Area: E3 GovernmentObjective Sub-Objective or

Indicator Progress

Increase the percent of residents rating the overall quality of City services (and responsiveness) as good or excellent

Increase from 42% in 2006 to 60% by 2011, with a 10% increase every two years thereafter

2009 Survey results indicate 62% of citizens rate City services as good or excellent

Recalibrate citizen expectations in service delivery due to budget changes in FY 10; review Service Level Agreements in consolidated services by Q1 FY10

Increase the percent of business customers who rate the City “good” to “excellent” as a place to do business

Increase the percentage to 88% by 2010

85% rate the City “good” or “excellent” as a place to do business

Maintain the City's financial position of Aa1 in 2007 through 2010

The City’s current General Obligation bond rating from Moody’s is Aa1 with a Stable outlook.

LOBBYIST REGISTRATION

CAMPAIGN CONTRIBUTION RESTRICTIONS

AND

ZONING PROCESS AMENDMENTS

1

• SUMMARY OF KEY PROVISIONS OF LOBBYIST REGISTRATION LAWS

• CAMPAIGN CONTRIBUTION RESTRICTIONS

• MOTIONS TO APPROVE ZONING CASES

2

LOBBYIST REGISTRATION IS REQUIRED IN THE FOLLOWING TEXAS CITIES AND BY THE STATE OF TEXAS

AUSTIN

HOUSTON

SAN ANTONIO

EL PASO(Recently Enacted)

STATE OF TEXAS

3

• I. DEFINITIONS• II. EXCEPTIONS• III. REGISTRATION REQUIREMENTS

• IV. ACTIVITY REPORTS• V. RESTRICTED ACTIVITIES• VI. PENALTIES

4

DEFINITIONS

• LOBBY

– AN ORAL OR WRITTEN COMMUNICATION, WITH ENUMERATED

EXCEPTIONS (INCLUDING AN ELECTRONIC COMMUNICATION) TO A CITY OFFICIAL

MADE DIRECTLY OR INDIRECTLY BY ANY PERSON IN AN EFFORT TO INFLUENCE

OR PURSUADE AN OFFICIAL TO FAVOR OR OPPOSE, RECOMMEND OR NOT

RECOMMEND, VOTE FOR OR AGAINST, OR TAKE OR REFRAIN FROM TAKING

ACTION ON A MUNICIPAL QUESTION.

• MUNICIPAL QUESTION

– A PUBLIC POLICY ISSUE OF A DISCRETIONARY NATURE

THAT IS PENDING BEFORE, OR MIGHT BE THE SUBJECT OF ACTION BY, THE CITY

COUNCIL OR ANY CITY BOARD OR COMMISSION. DOES NOT INCLUDE DAY TO

DAY APPLICATION, ADMINISTRATION, AND EXECUTION OF CITY PROGRAMS AND

POLICIES SUCH AS PERMITTING, PLATTING, AND DESIGN APPROVAL MATTERS

RELATED TO OR IN CONNECTION WITH A SPECIFIC PROJECT OR DEVELOPMENT.

• CITY OFFICIAL INCLUDES

– CITY COUNCIL MEMBERS, CITY MANAGER AND

ASSISTANT CITY MANAGERS, CITY ATTORNEY, CITY AUDITOR, CITY SECRETARY,

MUNICIPAL JUDGES, ALL DEPARTMENT DIRECTORS AND ASSISTANT DIRECTORS,

ASSISTANTS AND SECRETARIES TO CITY COUNCIL MEMBERS AND CITY

MANAGER, AND MEMBERS OF DESIGNATED BOARDS AND COMMISSIONS.

5

EXCEPTIONS TO REGISTRATION• MEDIA OUTLETS.

• PERSON WHOSE ONLY LOBBYING ACTIVITY IS TO ENCOURAGE OR SOLICIT THE MEMBERS,

EMPLOYEES OR OWNERS OF AN ENTITY BY WHOM THE PERSON IS COMPENSATED TO

COMMUNICATE WITH CITY OFFICIALS TO INFLUENCE MUNICIPAL QUESTIONS.

• A GOVERNMENTAL ENTITY WHOSE COMMUNICATIONS RELATE SOLELY TO SUBJECTS OF

GOVERNMENTAL INTEREST.

• A PERSON WHO NEITHER KNOWS NOR HAS REASON TO KNOW THAT A MUNICIPAL QUESTION IS

PENDING AT THE TIME OF CONTACT WITH THE CITY OFFICIAL.

• AN ATTORNEY OR OTHER PERSON WHOSE CONTACT IS MADE SOLELY TO RESOLVE A DISPUTE

WITH THE CITY, PROVIDED THE CITY OFFICIAL DOES NOT VOTE OR HAVE FINAL AUTHORITY OVER

THE MUNICIPAL QUESTION INVOLVED.

• A CLIENT WHO WOULD BE REQUIRED TO REGISTER ONLY BECAUSE OF AN EXPENDITURE TO

COMPENSATE A REGISTRANT.

• AN INDIVIDUAL WHO ENGAGES IN LOBBYING, BUT WHO NEITHER RECEIVES COMPENSATION

NOR EXPENDS MONIES FOR LOBBYING.

6

• A PERSON WHO, IN A CALENDAR QUARTER, RECEIVES COMPENSATION OF $200 OR MORE, OR

WHO EXPENDS $200 OR MORE ON LOBBYING MUST REGISTER.

• A PERSON REQUIRED TO REGISTER MUST FILE A SEPARATE REGISTRATION FOR EACH CLIENT.

• THE INITIAL REGISTRATION FORM MUST BE FILED WITHIN TWO/THREE/FIVE DAYS AFTER THE

START OF LOBBYING ACTIVITY, AND ANNUALLY THEREAFTER.

• THE REGISTRATION MUST BE ON A FORM PRESCRIBED BY THE CITY SECRETARY AND MUST

INCLUDE THE FOLLOWING INFORMATION:

• THE FULL NAME AND ADDRESS OF THE REGISTRANT, THE CLIENT, AND ANY

PERSON OTHER

THAN THE CLIENT ON WHOSE BEHALF THE REGISTRANT HAS BEEN ENGAGED TO LOBBY.

• ANY PERSON OTHER THAN THE CLIENT WHO IS KNOWN BY THE REGISTRANT TO CONTRIBUTE

FINANCIALLY TO THE REGISTRANT, OR WHO PLANS, SUPERVISES OR CONTROLS THE

REGISTRANT’S ACTIVITIES ON BEHALF OF THE CLIENT.

REGISTRATION

7

REGISTRATION• ANY LOBBYING FIRM FOR WHICH THE REGISTRANT IS AN AGENT OR EMPLOYEE.

• EACH EMPLOYEE OR AGENT OF THE REGISTRANT WHO ACTS OR REGISTRANT EXPECTS TO

ACT AS A LOBBYIST ON BEHALF OF THE CLIENT.

• A STATEMENT OF ALL MUNICIPAL QUESTIONS ON WHICH THE REGISTRANT HAS LOBBIED

FOR THE PRECEDING 12 MONTHS OR WILL FORSEEABLY LOBBY FOR 12 MONTHS

FOLLOWING THE FILING OF THE REGISTRATION.

• A LIST OF ANY POSITIONS HELD BY THE REGISTRANT AS A CITY OFFICIAL OR EMPLOYEE

DURING THE 24 MONTHS PRECEDING THE FILING OF THE REGISTRATION.

• THE REGISTRANT SHALL PAY A FEE ACCORDING TO A GRADUATED SCHEDULE

BASED ON

REGISTRANT’S ANNUAL NUMBER OF CLIENTS FOR THE INITIAL FILING AND ANY

SUBSEQUENT ANNUAL REGISTRATION.

8

ACTIVITY REPORTS• EACH REGISTRANT MUST FILE A REPORT CONCERNING THE REGISTRANT’S LOBBYING ACTIVITIES FOR EACH

CLIENT FROM WHOM THE REGISTRANT RECEIVED COMPENSATION OR EXPENDED MONIES FOR LOBBYING

DURING THE PRECEDING CALENDAR QUARTER.

• THE REPORT MUST INCLUDE:

• NAME OF THE REGISTRANT, THE CLIENT, AND ANY CHANGES TO THE INFORMATION PROVIDED IN THE MOST

RECENT REGISTRATION STATEMENT,

• A LIST OF ISSUES UPON WHICH THE REGISTRANT ENGAGED IN LOBBYING ACTIVITIES, INCLUDING A LIST OF

SPECIFIC LEGISLATIVE PROPOSALS AND OTHER PROPOSED, PENDING OR COMPLETED OFFICIAL ACTIONS,

• A LIST OF CITY OFFICIALS CONTACTED BY THE REGISTRANT ON BEHALF OF THE CLIENT REGARDING A

MUNICIPAL QUESTION,

• A LIST OF EMPLOYEES OR AGENTS OF THE REGISTRANT WHO ACTED AS LOBBYISTS ON BEHALF OF THE CLIENT,

• TOTAL EXPENDITURE ON LOBBYING IN THE ENUMERATED CATEGORIES (OFFICE EXPENDITURES, ADVERTISING

AND PUBLICATIONS, COMPENSATION AND REMBURSEMENTS, LODGING AND TRAVEL), WITH EACH

EXPENDITURE OF $500 OR MORE BEING ITEMIZED BY DATE, NAME OF THE RECIPIENT, AND THE AMOUNT AND

PURPOSE OF THE EXPENDITURE,

• GIFTS, BENEFITS AND EXPENDITURES WITH A CUMULATIVE VALUE GREATER

THAN $25 MADE TO OR

CONFERRED UPON A CITY OFFICIAL, IN A CALENDAR QUARTER MUST BE ITEMIZED BY ITEM, DATE, CITY

OFFICIAL, ACTUAL COST, AND CIRCUMSTANCES OF THE TRANSACTION. 9

ACTIVITY REPORTS (CONTINUED)• EACH EXCHANGE OF MONEY, GOODS, SERVICES OR ANYTHING OF VALUE, BY THE REGISTRANT

WITH ANY BUSINESS ENTITY IN WHICH THE REGISTRANT KNOWS OR SHOULD

KNOW THAT A CITY

OFFICIAL HAS AN ECONOMIC INTEREST IF:

• THE TOTAL OF SUCH EXCHANGES IS $250/$500/$1000 OR MORE IN A CALENDAR QUARTER AND

THE CITY OFFICIAL HAS BEEN LOBBIED BY THE REGISTRANT DURING THE CALENDAR QUARTER,

• THE NAME OF EACH CITY OFFICIAL OR IMMEDIATE FAMILY MEMBER WHO IS

EMPLOYED BY THE

REGISTRANT.

• EACH REGISTRANT MUST OBTAIN AND PRESERVE ALL ACCOUNTS, BILLS, BOOKS AND

DOCUMENTS NECESSARY TO SUBSTANTIATE THE ACTIVITY REPORTS. THE SUPPORTING

DOCUMENTATION MUST BE PRESERVED FOR TWO YEARS AFTER THE REPORT IS FILED.

• NO QUARTERLY ACTIVITY REPORT IS REQUIRED IF THERE IS NO ACTIVITY

DURING THE

PRECEDING CALENDAR QUARTER, AND THERE ARE NO OTHER CHANGES TO ITEMS REQUIRED TO

BE REPORTED.

• A PERSON MAY/MAY NOT LOBBY ON A CONTINGENT FEE BASIS.

10

RESTRICTED ACTIVITIES• A REGISTRANT SHALL NOT INTENTIONALLY OR KNOWINGLY MAKE ANY FALSE

OR MISLEADING

STATEMENT OF FACT TO A CITY OFFICIAL, OR KNOWING A DOCUMENT TO CONTAIN A FALSE

STATEMENT, CAUSE A COPY OF THAT DOCUMENT TO BE RECEIVED BY A CITY OFFICIAL

WITHOUT NOTIFYING SUCH OFFICIAL IN WRITING OF THE TRUTH.

• A REGISTRANT SHALL NOT FAIL TO CORRECT A FALSE STATEMENT IN A REGISTRATION FORM OR

ACTIVITY REPORT.

• A REGISTRANT SHALL NOT ACT, OR REFRAIN FROM ACTING, WITH THE EXPRESS PURPOSE AND

INTENT OF PLACING ANY CITY OFFICIAL UNDER PERSONAL OBLIGATION TO

SUCH LOBBYIST.

• A REGISTRANT SHALL NOT CAUSE OR INFLUENCE THE INTRODUCTION OF ANY ORDINANCE,

RESOLUTION, APPEAL OR ACTION FOR THE PURPOSE OF BEING EMPLOYED AS A LOBBYIST TO

SECURE ITS GRANTING, PASSAGE OR DEFEAT.

• A REGISTRANT SHALL NOT CAUSE ANY COMMUNICATION TO BE SENT TO A CITY OFFICIAL IN THE

NAME OF A FICTITIOUS PERSON, OR IN THE NAME OF ANY REAL PERSON, EXCEPT WITH THE

CONSENT OF SUCH REAL PERSON.

• A REGISTRANT SHALL NOT REPRESENT THAT THE REGISTRANT CAN CONTROL

OR OBTAIN THE

VOTE OR ACTION OF ANY CITY OFFICIAL.

• A REGISTRANT SHALL NOT GIVE TO ANY CITY OFFICIAL ANY GIFT THAT WOULD REASONABLY

TEND TO INFLUENCE OR REWARD OFFICIAL CONDUCT OR THAT IS INTENDED

TO INFLUENCE OR

REWARD THE DISCHARGE OF OFFICIAL DUTIES.

11

PENALTIES

• A VIOLATION IS PUNISHABLE BY A CRIMINAL FINE NOT TO EXCEED $500.

12

CAMPAIGN CONTRIBUTION RESTRICTIONS

• NO APPLICANT MAY MAKE A CAMPAIGN CONTRIBUTION TO A MEMBER OF THE

CITY COUNCIL FOR THE PERIOD BETWEEN THE MAILING OF NOTICES OF

CONSIDERATION OF THE APPLICATION BY THE CITY PLAN COMMISSION AND

THE

LATER OF:

1.

60 DAYS AFTER THE ZONING APPLICATION IS WITHDRAWN PURSUANT TO

SECTION 51A‐4.701 OF CHAPTER 51A OF THE DALLAS CITY CODE;

2.

60 DAYS AFTER THE DATE A DECISION OF THE CITY PLAN COMMISSION ON

THE

ZONING APPLICATION BECOMES FINAL AND ALL OPPORTUNITIES FOR APPEAL

ARE EXHAUSTED; OR

3.

60 DAYS AFTER THE DATE A FINAL DECISION ON THE ZONING APPLICATION IS

REACHED BY THE CITY COUNCIL EITHER GRANTING OR DENYING THE REQUEST.

• DOES NOT APPLY TO ZONING APPLICATIONS FOR HISTORIC DISTRICTS,

CONSERVATION DISTRICTS, OR NEIGHBORHOOD STABILIZATION OVERLAYS. 13

MOTIONS TO APPROVE ZONING CASES

• A MAIN MOTION TO APPROVE OR DENY A ZONING CASE MUST BE SECONDED THREE

TIMES, WITH EACH SECOND MADE BY A DIFFERENT CITY COUNCIL MEMBER.

• BY SECONDING THE MOTION, THE CITY COUNCIL MEMBER REPRESENTS THAT

HE OR

SHE HAS REVIEWED THE FACTS OF THE ZONING CASE, AND HAS DEVELOPED

AN

OPINION ON THE APPROPRIATENESS OF THE ZONING.

• A “ZONING CASE”

IS DEFINED AS AN ITEM LISTED ON A CITY COUNCIL AGENDA FOR AN

APPLICATION TO CHANGE THE ZONING ON A SPECIFIC PROPERTY, WITH THE

FOLLOWING EXCEPTIONS:

1.

A DEVELOPMENT CODE AMENDMENT OR AN AREA PLAN;

2.

A ZONING ORDINANCE ON THE COUNCIL AGENDA WHEN THE CHANGE OF ZONING WAS

PREVIOUSLY APPROVED BY THE CITY COUNCIL;

3.

AN INITIAL MOTION TO POSTPONE TO A CERTAIN TIME, COMMIT OR REFER, AMEND OR

POSTPONE INDEFINITELY (SUBSEQUENT MOTIONS OF THIS NATURE REQUIRE

THREE

SECONDS). 14

1

DRAFT 10/15/09 4:30 P.M.

ORDINANCE NO. An ordinance amending Section 12A-2 of and adding Sections 12A-15.2 through 12A-15.11 to

CHAPTER 12A, “CODE OF ETHICS,” of the Dallas City Code, as amended; defining terms;

providing registration, reporting, and other requirements for lobbyists appearing before the city;

providing a penalty not to exceed $500; providing a saving clause; providing a severability

clause; and providing an effective date.

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DALLAS:

SECTION 1. That Section 12A-2, “Definitions,” of Article I, “Declaration of Policy,” of

CHAPTER 12A, “CODE OF ETHICS,” of the Dallas City Code, as amended, is amended to

read as follows:

“SEC. 12A-2. DEFINITIONS. In this chapter, the following words and phrases have the meanings ascribed to them in this section, unless the context requires otherwise: (1) ACCEPT. A person “accepts” an offer of employment or a business opportunity when the person enters into a legally binding contract or any informal understanding that the parties expect to be carried out. (2) AFFECT PARTICULARLY AN ECONOMIC INTEREST or AFFECT PARTICULARLY A SUBSTANTIAL ECONOMIC INTEREST. An action is likely to “affect particularly an economic interest” or “affect particularly a substantial economic interest,” whichever is applicable, if it is likely to have an effect on the particular interest that is distinguishable from its effect on members of the public in general or on a substantial segment of the public. (3) AFFILIATED. Business entities are “affiliated” if one is the parent or subsidiary of the other or if they are subsidiaries of the same parent business entity. (4) AFFINITY. Relationship by “affinity” (by marriage) is defined in Sections 573.024 and 573.025 of the Texas Government Code, as amended.

2

(5) BEFORE THE CITY. Representation or appearance “before the city” means before: (A) the city council; (B) a board, commission, or other city body or city entity; or (C) a city official or employee. (6) BENEFIT means anything reasonably regarded as pecuniary gain or pecuniary advantage, including a benefit to any other person in whose welfare the beneficiary has a direct and substantial interest. (7) BUSINESS ENTITY means a sole proprietorship, partnership, firm, corporation, holding company, joint-stock company, receivership, trust, unincorporated association, or any other entity recognized by law, except that the term does not include a governmental entity. (8) CITY means the city of Dallas, Texas. (9) CITY COUNCIL MEMBER or MEMBER OF THE CITY COUNCIL means all members of the Dallas city council, including the mayor. (10) CLIENT. (A) The term “client” includes any specialized and highly personalized professional business relationship of an individual official or employee. The term does not include a regular or ordinary business or vendor relationship. (B) If the official or employee does not personally represent the client but conducts business as a member of a primary partnership or professional corporation or conducts business through another entity, a client of the partnership, professional corporation, or entity is deemed to be a client of the official or employee if: (i) the partnership, professional corporation, or entity derived two percent or more of its annual gross income within the preceding 12 months from the client; and (ii) the city official or employee knows of the client’s relationship. (C) This definition does not apply to the term “client” when used in Article III-A (lobbyist regulations). (11) CODE OF ETHICS or ETHICS CODE means this chapter.

3

(12) CONFIDENTIAL GOVERNMENT INFORMATION includes: (A) all information held by the city that is not available to the public under the Texas Open Records Act; (B) any information from a meeting closed to the public pursuant to the Texas Open Meetings Act; and (C) any information protected by attorney-client, attorney work product, or other applicable legal privilege. (13) CONSANGUINITY. Relationship by “consanguinity” (by blood) is defined in Sections 573.022 and 573.023 of the Texas Government Code, as amended. (14) DEPARTMENT DIRECTOR means the head of any department or office, including an office under the city manager, that is created by the city charter or by ordinance of the city council. (15) DISCRETIONARY CONTRACT means any contract other than one that by law must be awarded on a competitive bid basis. (16) DOMESTIC PARTNER means an individual who, on a continuous basis, lives in the same household and shares the common resources of life in a close, personal, intimate, committed relationship with a city official or employee. A domestic partner may be of the same or opposite gender as the official or employee and is not married to or related by blood to the official or employee. (17) ECONOMIC INTEREST includes, but is not limited to, legal or equitable property interests in land, chattels, and intangibles, and contractual rights, having more than de minimis value. Exceptions are as follows: (A) Service by a city official or employee as an officer, director, advisor, or otherwise active participant in an educational, religious, charitable, fraternal, or civic organization does not create for that city official or employee an economic interest in the property of the organization. (B) If a city official’s primary source of employment is with a governmental entity other than the city, such employment by the governmental entity does not create for that city official an economic interest in the property or contracts of the governmental entity. (C) Ownership of an interest in a mutual or common investment fund that holds securities or other assets is not an economic interest in such securities or other assets unless the person in question participates in the management of the fund. (18) EMPLOYEE or CITY EMPLOYEE means any person listed on the city of Dallas payroll as an employee, whether part-time, full-time, permanent, or temporary.

4

(19) EX PARTE COMMUNICATION means any communication not made in a written document filed with the ethics advisory commission and not made orally during a hearing, but does not include a communication made pursuant to an inquiry duly authorized by the commission. (20) FORMER CITY OFFICIAL OR EMPLOYEE means a person whose official duties as a city official or employee are terminated on or after January 1, 2001. (21) GIFT means a voluntary transfer of property (including the payment of money) or the conferral of a benefit having pecuniary value (such as the rendition of services or the forbearance of collection on a debt), unless consideration of equal or greater value is received by the donor. (22) INDIRECT OWNERSHIP. A person has “indirect ownership” of an equity interest in a business entity where the interest is held through a series of business entities, some of which own interests in others. (23) KNOWINGLY or WITH KNOWLEDGE. A person acts “knowingly” or “with knowledge” with respect to the nature of his or her conduct or to circumstances surrounding his or her conduct when the person is aware of the nature of the conduct or that the circumstances exist. A person acts “knowingly” or “with knowledge” with respect to a result of his or her conduct when the person is aware that the conduct is reasonably certain to cause the result. (24) OFFICIAL or CITY OFFICIAL includes the following persons, except when used in Article III-A (lobbyist regulations): (A) City council members. (B) Municipal judges. (C) The city manager, the first assistant city manager, and all assistant city managers. (D) The city auditor and the first assistant city auditor. (E) The city attorney and the first assistant city attorney. (F) The city secretary and the first assistant city secretary. (G) All department directors. (H) Members of all boards, commissions (except the youth commission whose members are minors), committees, and other bodies created by the city council pursuant to city ordinance or federal or state law, including bodies that are only advisory in nature.

5

(I) City council appointed members of boards of entities that were not created by the city council. (25) OFFICIAL ACTION includes: (A) any affirmative act (including the making of a formal or informal recommendation), that is within the scope of an official’s or employee’s duties; and (B) any failure to act, if the official or employee is under a duty to act. (26) OFFICIAL INFORMATION includes information gathered pursuant to the power or authority of city government. (27) PARTNER includes any partner in a general partnership, limited partnership, or joint venture. (28) PERSONALLY PARTICIPATED. The requirement of having “personally participated” in a matter is met only if the individual in fact exercised discretion relating to the matter. The fact that the person had responsibility for a matter does not by itself establish that the person “personally participated” in the matter. (29) REPRESENTATION encompasses every form of communication or personal appearance in which a person, not acting in performance of official duties, formally or informally serves as an advocate for private interests. Lobbying and service as an expert witness, even on an informal basis, are forms of representation. “Representation” does not include appearance as a fact witness in litigation or other official proceedings. (30) SOLICITATION. “Solicitation” of subsequent employment or a subsequent business opportunity includes any form of proposal or negotiation relating to employment or a business opportunity. (31) SUBSTANTIAL ECONOMIC INTEREST. (A) A person has a “substantial economic interest” in a business entity if: (i) the person owns 10 percent or more of the voting stock, shares, or other ownership interest in the business entity or owns either 10 percent or more or $15,000 or more of the fair market value of the business entity; or (ii) funds received by the person from the business entity exceed 10 percent of the person’s gross income for the previous year. (B) A person has a “substantial economic interest” in real property if the interest is an equitable or legal ownership with a fair market value of $2,500 or more.

6

(C) For purposes of determining a “substantial economic interest,” ownership of an interest in a mutual or common investment fund that holds securities or other assets does not constitute direct or indirect ownership of such securities or other assets unless the person in question participates in the management of the fund.” SECTION 2. That CHAPTER 12A, “CODE OF ETHICS,” of the Dallas City Code, as

amended, is amended by adding Article III-A, entitled “Lobbyists,” to read as follows:

“ARTICLE III-A.

LOBBYISTS.

[Note: This article is primarily modeled after San Antonio’s lobbying ordinance, with some

provisions from Austin’s and Houston’s ordinances and the state’s lobbying regulations

included.]

SEC. 12A-15.2. DEFINITIONS.

In this article, unless specifically provided otherwise: (1) CITY OFFICIAL means:

(A) The mayor and city council members. (B) The city manager and assistant city managers. (C) The city attorney and first assistant city attorney. (D) The city secretary and first assistant city secretary. (E) The city auditor and first assistant city auditor. (F) Municipal judges. (G) All department directors and assistant department directors. (H) All assistants and secretaries to the city council and the city manager. (I) City of Dallas appointed members to the following boards and commissions: (i) Board of adjustment and board of adjustment alternate members.

7

(ii) Building inspection advisory, examining, and appeals board. (iii) City plan and zoning commission. (iv) Civil service board and civil service board adjunct members. (v) Community development commission. (vi) Dallas area rapid transit board. (vii) Dallas-Fort Worth international airport board. (viii) Ethics advisory commission. (ix) Fire code advisory and appeals board. (x) Housing finance corporation board. (xi) Landmark commission and landmark commission alternate members. (xii) All local government corporation boards. (xiii) All municipal management district boards. (xiv) Park and recreation board. (xv) Permit and license appeal board. (xvi) All reinvestment zone boards.

(2) CLIENT means any person on whose behalf lobbying is conducted. If a person engages in lobbying on that person’s own behalf, whether directly or through the acts of others, the person is both a client and a lobbyist. In the case of a coalition or association that employs or retains other persons to conduct lobbying activities, the client is the coalition or association and not its individual members. (3) COMPENSATION. (A) “Compensation” means any money, service, facility, or other thing of value that is received, or is to be received, in return for or in connection with lobbying services rendered, or to be rendered, including reimbursement of expenses incurred in lobbying.

8

(B) “Compensation” does not include: (i) a payment made to any individual regularly employed by a person if: (aa) the payment ordinarily would be made regardless of whether the individual engaged in lobbying activities; and (bb) lobbying activities are not more than five percent of the individual's regular responsibilities in any calendar year to the person making the payment; or (ii) any amounts previously reported under Section 12A-15.6 of this article. (C) If a lobbyist engages in both lobbying activities and other activities on behalf of a person, compensation for lobbying includes all amounts received from that person, if, for the purpose of evading the obligations imposed under this article, the lobbyist has structured the receipt of compensation in a way that unreasonably minimizes the value of the lobbying activities. (D) Compensation that has not yet been received is considered to be received on the date that it is earned, if that date is ascertainable; otherwise, it is received on the date on which the contract or agreement for compensation is made, or on the date lobbying commences, whichever is first. (3) EXPENDITURE. (A) “Expenditure” means a payment, distribution, loan, advance, reimbursement, deposit, or gift of money or anything of value, including a contract, promise, or agreement to make an expenditure, regardless of whether such contract, promise, or agreement is legally enforceable. (B) “Expenditure” does not include: (i) an amount paid to any individual regularly employed by a person if: (aa) the amount paid to the individual is ordinarily paid regardless of whether the individual engages in lobbying activities; and (bb) lobbying activities are not more than five percent of the individual's regular responsibilities in any calendar year to the person making the payment; or

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(ii) the cost of photocopying city documents, if those costs are the only expenditures made by the person in question on lobbying activities. (C) The date on which an expenditure is incurred is determined according to generally accepted accounting principles. (4) GIFT has the same meaning as in Section 12A-2. (5) IMMEDIATE FAMILY means a spouse, a domestic partner, and dependent children. (6) LOBBYIST means a person who engages in lobbying, whether directly or through the acts of another. If an agent or employee engages in lobbying for a principal or employer, both the agent and the principal, or the employee and the employer, are lobbyists. (7) LOBBY or LOBBYING. (A) “Lobby or lobbying” means any oral or written communication (including an electronic communication) to a city official, made directly or indirectly by any person in an effort to influence or persuade an official to favor or oppose, recommend or not recommend, vote for or against, or take or refrain from taking action on any municipal question. (B) “Lobby or lobbying” does not include a communication: (i) merely requesting information or inquiring about the facts or status of any municipal question, matter, or procedure, and not attempting to influence a city official; (ii) made by a public official or employee (including, but not limited to, an official or employee of the city of Dallas) acting in his or her official capacity; (iii) made by a representative of a media organization if the purpose of the communication is gathering and disseminating news and information to the public; (iv) made in a speech, article, publication, or other material that is distributed and made available to the public, or through radio, television, cable television, or any other medium of mass communication; (v) made at a meeting open to the public under the Texas Open Meetings Act; (vi) made in the form of a written comment filed in the course of a public proceeding or any other communication that is made on the record in a public proceeding;

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(vii) made in writing as a petition for official action and required to be a public record pursuant to established city procedures; (viii) made in writing to provide information in response to an oral or written request by a city official for specific information; (ix) the content of which is compelled by law; (x) made in response to a public notice soliciting communications from the public and directed to the official specifically designated in the notice to receive such communications; (xi) made on behalf of an individual with regard to that individual's employment or benefits; (xii) made by a fact witness or expert witness at an official proceeding; or (xiii) made by a person solely on behalf of that individual, his or her spouse or domestic partner, or his or her minor children.

(8) LOBBYING FIRM means: (A) a self-employed lobbyist; or (B) a person who has one or more employees that are lobbyists on behalf of a client or clients other than that person. (9) MUNICIPAL QUESTION means a public policy issue of a discretionary nature that is pending before, or that might be the subject of action by, the city council or any city board or commission. The term includes, but is not limited to, proposed actions or proposals for action in the form of ordinances, resolutions, motions, recommendations, reports, regulations, policies, nominations, appointments, sanctions, and bids, including the adoption of specifications, awards, grants, or contracts. The term does not include the day-to-day application, administration, and execution of city programs and policies such as permitting, platting, and design approval matters related to or in connection with a specific project or development. (10) PERSON means an individual, corporation, association, firm, partnership, committee, club, organization, or a group of persons voluntarily acting in concert. (11) REGISTRANT means a person required to register under this article.

SEC. 12A-15.3. PERSONS REQUIRED TO REGISTER AS LOBBYISTS.

Except as provided by Section 12A-15.4, a person must register with the city secretary if the person:

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(1) receives compensation of $200 or more in a calendar quarter for lobbying; (2) receives reimbursement of $200 or more in a calendar quarter for lobbying; (3) expends $200 or more in a calendar quarter for lobbying; or (4) lobbies as the agent or employee of a person who: (A) receives compensation of $200 or more in a calendar quarter for lobbying; (B) receives reimbursement of $200 or more in a calendar quarter for lobbying; or (C) expends $200 or more in a calendar quarter for lobbying.

[Note: San Antonio requires registration regardless of the amount of compensation or

expenditures; Austin, Houston, and the State of Texas use the $200 minimum.]

SEC. 12A-15.4. EXCEPTIONS.

The following persons are not required to register or file an activity report under this article: (1) A person who owns, publishes, or is employed by a newspaper, any other regularly published periodical, a radio station, a television station, a wire service, or any other bona fide news medium that in the ordinary course of business disseminates news, opinions, or paid advertisements that directly or indirectly oppose or promote municipal questions or seek to influence official action relating to municipal questions, provided that the person does not engage in other activities that require registration under this article. This exception does not apply if a person’s relation to the news media is only incidental to a lobbying effort or if a position taken or advocated by a media outlet directly impacts, affects, or seeks to influence a municipal question in which the media outlet has a direct or indirect economic interest. (2) A person whose only lobbying activity is to encourage or solicit the members, employees, or owners (including shareholders) of an entity by whom the person is compensated to communicate directly with one or more city officials to influence municipal questions. (3) A governmental entity and its officials and employees, provided the communications relate solely to subjects of governmental interest concerning the governmental entity and the city.

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(4) A person who neither knows nor has reason to know that a municipal question is pending at the time of contact with a city official. This exception does not apply if the existence of a municipal question is discovered during on-going contacts with a city official and the person then engages in additional lobbying of the same official or other city officials with respect to that municipal question. (5) An attorney or other person whose contact with a city official is made solely as part of resolving a dispute with the city, provided that the contact is solely with city officials who do not vote on or have final authority over any municipal question involved. (6) A client who would only be required to register under this article because of an expenditure to compensate a registrant, other than an employee, to lobby on a municipal question of interest to the client, provided that the compensated registrant files a registration statement or activity report for the period in question. (7) An agent or employee of a lobbying firm or other registrant, provided that the lobbying firm or other registrant files a registration statement or activity report for the period in question fully disclosing all relevant information known to the agent or employee. [Note: This

exemption for agents/employees of a registered lobbying firm is based on San Antonio’s

ordinance. In Austin, the reverse applies - agents/employees must register and the lobbying

firm is exempt.] (8) An individual who engages in lobbying, but who neither receives compensation nor expends monies for lobbying with respect to any client.

SEC. 12A-15.5. REGISTRATION.

(a) Separate registrations. A person required to register as a lobbyist under this article must file a separate registration form for each client. A registrant who makes more than one lobbying contact for the same client shall file a single registration form covering all lobbying contacts for that client. Each registration form must be signed under oath. If the registrant is not an individual, an authorized officer or agent of the registrant must sign the form. (b) Initial registration. An initial registration form relating to a client must be filed by a person required to register under this article within five days after the start of lobbying activity for that client. In no event shall a registrant knowingly fail to register, or knowingly fail to disclose such registration to relevant city officials, prior to official city action relating to the subject matter of the lobbying activity. [Note: San Antonio requires initial registration within

90 days after commencing lobbying for a client; Austin requires registration within two

working days; Houston requires registration within five working days; and the State of Texas

requires registration within five days.] (c) Subsequent annual registration. Except as provided in Subsection (e), subsequent registration forms must be filed annually each January for each client for whom a registrant previously filed, or was required to file, an initial registration form. [San Antonio and the state

require renewals each January. Houston and Austin have a staggered renewal - one year from

the date of issuance of the initial registration form.]

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(d) Required disclosures. An initial or subsequent registration must be on a form prescribed by the city secretary and must include, to the extent applicable, the following information: (1) The full name, telephone number, permanent address, and nature of the business of: (A) the registrant; (B) the client; (C) any person, other than the client, on whose behalf the registrant has been engaged by the client to lobby; (D) any person, other than the client, who is known by the registrant to contribute financially to the compensation of the registrant, or which, in whole or in major part, plans, supervises, or controls the registrant's lobbying activities on behalf of the client; (E) any lobbying firm for which the registrant is an agent or employee with respect to the client; and (F) each employee or agent of the registrant who has acted or whom the registrant expects to act as a lobbyist on behalf of the client. (2) A statement of all municipal questions on which the registrant: (A) has lobbied for the client in the 12 months preceding the filing of the registration; or (B) will foreseeably lobby for the client in the 12 months following the filing of the registration. (3) A list of any positions held by the registrant as a city official or city employee, as those terms are defined in Section 12A-2, during the 24 months preceding the filing of the registration. (4) If the registrant is a former city official or employee, a statement that the registrant's lobbying activities have not violated and will not foreseeably violate Article III of this chapter, which governs former city officials and employees. (e) Termination of registration. Within 30 days after ceasing activities requiring registration under this article, a registrant shall file a written, verified statement of termination of registration with the city secretary. A person filing a statement of termination under this subsection shall file all reports required by Section 12A-15.6 for any reporting period during which the person was registered or required to be registered.

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(f) Fee. At the time of an initial or subsequent registration, a registrant shall pay to the city an annual registration fee of $XXX (according to a graduated schedule, which will be

contained in the ordinance, based on the registrant’s number of clients annually). The special collections division of the water utilities department will collect the fee and issue to the registrant a payment receipt that must be filed with the city secretary along with the registration form. A separate fee is not required for each registration form filed for a client by a registrant during the registration year. All lobbyist registration fees must be deposited into a separate account within the general fund, which account must be used to offset the costs of administering the city's lobbying ordinance and the costs of handling disclosure filings. [Note: San Antonio and Austin

have a $300 annual registration fee; the State of Texas has an annual fee of $100 for

nonprofit registrants and $500 for other registrants; Houston charges $20 annually for each

registration form filed. All require a separate registration form to be filed for each client. The

registration fee is a regulatory fee and may not exceed the city’s cost of regulation. The costs

of the city secretary’s office, the city attorney’s office, and the ethics advisory commission in

administering and enforcing the lobbying regulations may be considered in determining a fee.

Also, none of the other cities address proration of the fee. Thus, if someone files an initial

registration form and pays a fee in December, he would have to renew that same registration

and pay another fee a month later in January.]

SEC. 12A-15.6. ACTIVITY REPORTS.

(a) Required disclosures. Except as provided in Section 12A-15.4 of this article, each registrant shall file with the city secretary a separate report signed under oath concerning the registrant's lobbying activities for each client from whom, or with respect to whom, the registrant received compensation of, or expended, monies for lobbying during the prior calendar quarter. The report for the preceding calendar quarter must be filed between the first and fifteenth day of April, July, October, or January, or on the date registration on behalf of the client is required, whichever comes later. If the registrant is not an individual, an authorized officer or agent of the registrant shall sign the form. The report must be on the form prescribed by the city secretary and must include, with respect to the previous calendar quarter, to the extent applicable, the following information: (1) The name of the registrant, the name of the client, and any changes or updates in the information provided in the most recent registration statement filed pursuant to Section 12A-15.5. (2) A list of the specific issues upon which the registrant engaged in lobbying activities, including, to the maximum extent practicable, a list of specific legislative proposals and other proposed, pending, or completed official actions. (3) A list of the city officials contacted by the registrant on behalf of the client with regard to a municipal question. (4) A list of the employees or agents of the registrant who acted as lobbyists on behalf of the client.

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(5) Total expenditures on lobbying broken down into the following categories, with each expenditure of $500 or more being itemized by the date, name, and address of the recipient and the amount and purpose of the expenditure: (A) Office expenses. (B) Advertising and publications. (C) Compensation to other than full-time employees. (D) Reimbursement to others. (E) Personal sustenance, lodging and travel, if reimbursed. (F) Other expenses.

[Note: Austin and Houston require expenditures to be categorized and those over $500 to be

itemized. The State of Texas also requires categorizing expenditures. San Antonio just

requires a good faith estimate of total expenditures.] (6) Gifts, benefits, and expenditures that have a cumulative value of more than $25 that are made to, conferred upon, or incurred on behalf of a city official or his or her immediate family by the registrant, or by anyone acting on behalf of the registrant, in any calendar quarter must be itemized by item, date, city official, actual cost, and circumstances of the transaction. [Note: San Antonio requires disclosure for gift over $50, Austin for gift over

$100, and Houston for gift over $250.]

(7) Each exchange (itemized by date, business entity and address, city official, amount, and nature of transaction) of money, goods, services, or anything of value by the registrant, or by anyone acting on behalf of the registrant, with any business entity in which the registrant knows or should know that a city official has an economic interest, or for which the city official serves as a director, officer, or other policy making position, if: (A) the total of such exchanges is $250 or more in a calendar quarter; and (B) the city official: (i) has been lobbied by the registrant during the calendar quarter; or (ii) serves on a board, commission, or other city body that has appellate jurisdiction over the subject matter of the lobbying. For purposes of this paragraph, "exchange" does not include a routine purchase from a commercial business establishment, if the city official in question is neither aware, nor likely to become aware, of the transaction. [Note: San Antonio requires disclosure of exchanges over

$1,000 in a calendar quarter. Austin requires disclosure of exchanges over $500 in a calendar

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quarter with businesses in which a city official has a “substantial” economic interest, with no

requirements for lobbying the city official during the calendar quarter or service by the city

official on a body with jurisdiction over the lobbied matter. Houston is the same as Austin,

except it requires disclosure after exchanges over $250.] (8) The name and position of each city official or member of a city official's immediate family who is employed by the registrant. (b) Information required to be provided to registrant. Each person about whose activities a registrant is required to report by Subsection (a) of this section shall provide a full account of such activities to the registrant at least five days before the registrant's report is due to be filed. (c) Preservation of records. Each registrant shall obtain and preserve all accounts, bills, receipts, books, papers, and documents necessary to substantiate the activity reports required under this section for two years after the date the report containing such items is filed.

[Note: San Antonio requires five-year retention of reports. Austin and Houston require two

years.]

(d) No activity or changes. No quarterly activity report is required if there is no activity during the preceding quarter calendar year and there are no other changes to items required to be reported. (e) Contingent fees. [Note: Austin and State of Texas prohibit lobbying for a

contingent fee based on the outcome of the matter. San Antonio allows contingent fee

arrangements but requires disclosure of such arrangements.]

SEC. 12A-15.7. RESTRICTED ACTIVITIES.

(a) False statements. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not intentionally or knowingly: (1) make any false or misleading statement of fact to any city official; or (2) knowing a document to contain a false statement, cause a copy of such document to be received by a city official without notifying such official in writing of the truth. (b) Failure to correct erroneous statement. A registrant who learns that a statement contained in a registration form or activity report filed by the registrant during the past three years is false shall correct that statement by written notification to the city secretary within 30 days of learning of the falsehood. (c) Personal obligation of city officials. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not do any act, or refrain from doing any act, with the express purpose and intent of placing any city official under personal obligation to such lobbyist or person.

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(d) Improper influence. A registrant shall not cause or influence the introduction of any ordinance, resolution, appeal, application, petition, nomination, or amendment for the purpose of thereafter being employed as a lobbyist to secure its granting, denial, confirmation, rejection, passage, or defeat. (e) False appearances. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not cause any communication to be sent to a city official in the name of any fictitious person or in the name of any real person, except with the consent of such real person. (f) Prohibited representations. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not represent, either directly or indirectly, orally or in writing, that person can control or obtain the vote or action of any city official. (g) Limitations on gifts. A person who lobbies or engages another person to lobby, or any other person acting on behalf of such person, shall not give to any city official or city employee, or to the city official’s or city employee’s immediate family, any gift that would reasonably tend to influence or reward official conduct or that is intended to influence or reward the discharge of official duties. [Note: Austin limits gifts to $100 per calendar year. San

Antonio limits gifts to items of nominal value and meals of $50 or less per occurrence or $500

in a calendar year from a single source. These limits seem to imply that gifts can be given by

lobbyists to city officials and employees, which would be contrary to Section 12A-5 of our

ethics code which prohibits a city official or employee from accepting a gift or benefit that

reasonably tends to influence or reward official conduct or is intended to influence or reward

the discharge of official duties. Therefore, I used the language of 12A-5 to create a violation

for lobbyists who give gifts to influence.]

SEC. 12A-15.8. IDENTIFICATION OF CLIENTS.

(a) Appearances. Each person who lobbies or engages another person to lobby before the city council or before a city board or commission identified in Section 12A-15.2(1)(I) shall orally identify himself or herself and any client he or she represents upon beginning an address. Each person who lobbies or engages another person to lobby shall also disclose on appropriate sign-in sheets his or her identity, the identity of the client he or she represents, and whether he or she is registered as a lobbyist under this article. (b) Oral lobbying contacts. Any person who makes an oral lobbying contact with a city official shall, on the request of the official at the time of the lobbying contact, state whether the person is registered under this article and identify each client on whose behalf the lobbying contact is made. (c) Written lobbying contacts. Any registrant who makes a written lobbying contact (including an electronic communication) with a city official shall identify each client on whose behalf the lobbying contact is made and identify himself or herself as a registered lobbyist.

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SEC. 12A-15.9. TIMELINESS OF FILING REGISTRATIONS AND REPORTS.

A registration or report filed by first-class United States mail or by common or contract carrier is timely if: (1) it is properly addressed with postage and handling charges prepaid; (2) it bears a post office cancellation mark or a receipt mark from a common or contract carrier indicating a time within the applicable filing period or before the applicable filing deadline, or the person required to file furnishes satisfactory proof that it was deposited in the mail or with a common or contract carrier within that filing period or before that filing deadline; and (3) it was in fact received by the city secretary.

SEC. 12A-15.10. ADMINISTRATION.

The city secretary shall: (1) provide guidance and assistance on the registration and reporting requirements for lobbyists and develop common standards, rules, and procedures for compliance with this article; (2) review registrations and reports for completeness and timeliness; (3) maintain filing, coding, and cross-indexing systems to carry out the purposes of this article, including: (A) a publicly available list identifying all lobbyists and lobbying firms registered with the city and their clients; and (B) computerized systems designed to minimize the burden of filing and maximize public access to materials filed under this article; (4) on a quarterly basis, provide an updated list of all registered lobbyists and lobbying firms, and their clients, to the city council, the city manager, the city attorney, the city auditor, the administrative municipal judge, all department heads, and all chairs of boards and commissions identified in Section 12A-15.2(1)(I) of this article; [Houston requires monthly

updates, and updates are not required in Austin and San Antonio.] (5) make available for public inspection and copying at reasonable times the registrations and reports filed under this article; and (6) retain registrations and reports in accordance with the Local Government Records Act (Title 6, Subtitle C, Texas Local Government Code, as amended).

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SEC. 12A-15.11. VIOLATIONS; PENALTY.

(a) A person who violates a provision of this article, or who fails to perform an act required of the person by this article, commits an offense. A person commits a separate offense each day or portion of a day during which a violation is committed, permitted, or continued. (b) An offense under this article is punishable by a criminal fine not to exceed $500.” SECTION 3. That CHAPTER 12A of the Dallas City Code, as amended, will remain in

full force and effect, save and except as amended by this ordinance.

SECTION 4. That the terms and provisions of this ordinance are severable and are

governed by Section 1-4 of CHAPTER 1 of the Dallas City Code, as amended.

SECTION 5. That this ordinance will take effect , 2009, and it is

accordingly so ordained.

APPROVED AS TO FORM: THOMAS P. PERKINS, JR., City Attorney By Assistant City Attorney Passed LC/DCC/00467A

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DRAFT 10/15/09

ORDINANCE NO.

An ordinance adding Section 15A-4.1 to CHAPTER 15A, “ELECTIONS,” of the Dallas City

Code, as amended; defining terms; restricting the time in which campaign contributions may be

made to city council members by applicants in zoning matters; providing a penalty not to exceed

$500; providing a saving clause; providing a severability clause; and providing an effective date.

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DALLAS:

SECTION 1. That Article I, “Campaign Contributions,” of CHAPTER 15A,

“ELECTIONS,” of the Dallas City Code, as amended, is amended by adding new Section 15A-

4.1, “Campaign Contributions by Zoning Applicants,” to read as follows:

“SEC. 15A-4.1. CAMPAIGN CONTRIBUTIONS BY ZONING APPLICANTS.

(a) In this section:

(1) AFFILIATED has the meaning given that term in Section 12A-2 of the

Dallas City Code.

(2) ZONING APPLICANT means any person who:

(A) owns all or part of the property subject to a zoning application;

(B) is a parent, child, spouse, or other family member of the property

owner within the first degree of consanguinity or affinity, or the domestic partner of the property

owner;

(C) represents the property owner in connection with the zoning

application;

(D) is affiliated with the property owner or the representative of the

property owner; or

(E) is an employee of the property owner or the representative of the

property owner.

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(b) A zoning applicant shall not (either personally or through a representative,

employee, or agent) knowingly make a campaign contribution to a city council member during

the period between the date the notices of consideration of the zoning application by the city plan

commission are mailed and the later of:

(1) 60 days after the zoning application is withdrawn pursuant to Section 51A-

4.701(f) of the Dallas City Code;

(2) 60 days after the date a decision of the city plan commission on the zoning

application becomes final and all opportunities for appeal are exhausted; or

(3) 60 days after the date a final decision on the zoning application is reached

by the city council either granting or denying the request.

(c) Subsection (b) does not apply to zoning applications for historic districts,

conservation districts, or neighborhood stabilization overlays.”

SECTION 2. That a person violating a provision of this ordinance, upon conviction, is

punishable by a fine not to exceed $500.

SECTION 3. That CHAPTER 15A of the Dallas City Code, as amended, will remain in

full force and effect, save and except as amended by this ordinance.

SECTION 4. That the terms and provisions of this ordinance are severable and are

governed by Section 1-4 of CHAPTER 1 of the Dallas City Code, as amended.

SECTION 5. That this ordinance will take effect immediately from and after its passage

and publication in accordance with the provisions of the Charter of the City of Dallas, and it is

accordingly so ordained.

APPROVED AS TO FORM:

THOMAS P. PERKINS, JR., City Attorney

By

Assistant City Attorney

Passed

LC/DCC/00468A

COUNCIL CHAMBER

9/1/09 DRAFT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS:

Section 1. That Section 7, “Consideration of Ordinances, Resolutions, and Motions,” of the City Council Rules of Procedure, as amended, is amended by adding Subsection 7.13, “Motions to Approve Zoning Cases,” to read as follows:

“7.13. Motions to Approve Zoning Cases. (a) A main motion to approve or deny a zoning case must be seconded three times, with each second made by a different city council member. By seconding the motion, the city council member represents that he or she has reviewed the facts of the zoning case and has developed an opinion on the appropriateness of the zoning. (b) For purposes of this subsection, “zoning case” means an item listed on a city council public hearing agenda for an application to change the zoning on a specific property, including authorization of any hearing to determine proper zoning, straight zoning, zoning-related deed restrictions, specific use permits, planned development districts, historic districts, conservation districts, neighborhood stabilization overlays, and similar zoning applications. (c) Paragraph (a) of this subsection does not apply to: (1) a development code amendment or an area plan; (2) a zoning ordinance on the consent agenda when the change of zoning was previously approved by the city council; or (3) a motion to postpone to a certain time, commit or refer, amend, or postpone indefinitely, except that any subsequent motion of this nature made at a later city council meeting and relating to the particular zoning case requires three seconds.”

Section 2. That the City Council Rules of Procedure, as amended, will remain in full force and effect, save and except as amended by this resolution.

Section 3. That this resolution will take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved. APPROVED AS TO FORM: THOMAS P. PERKINS, JR., City Attorney By Assistant City Attorney

LOBBYIST REGISTRATION

SUMMARY OF KEY PROVISIONS OF LOBBYIST REGISTRATION LAWS

1

LOBBYIST REGISTRATION IS REQUIRED IN THE FOLLOWING TEXAS CITIES AND BY THE STATE OF TEXAS

AUSTIN

HOUSTON

SAN ANTONIO

EL PASO(Recently Enacted)

STATE OF TEXAS

2

• I. DEFINITIONS• II. EXCEPTIONS• III. REGISTRATION REQUIREMENTS

• IV. ACTIVITY REPORTS• V. RESTRICTED ACTIVITIES• VI. PENALTIES

3

DEFINITIONS

AUSTIN

• LOBBY

– THE SOLICITATION OF A CITY OFFICIAL, BY PRIVATE INTERVIEW, POSTAL

OR TELEPHONIC COMMUNICATION OR BY ANY MEANS OTHER THAN PUBLIC

EXPRESSION AT A PUBLIC MEETING, IN AN EFFORT TO INFLUENCE OR PERSUADE

THE CITY OFFICIAL TO SUPPORT OR OPPOSE, RECOMMEND OR NOT

RECOMMEND, VOTE FOR OR AGAINST, OR TAKE ACTION OR REFRAIN FROM

TAKING ACTION ON A MUNICIPAL QUESTION.

• CITY OFFICIAL

– MEANS THE MAYOR, A COUNCIL MEMBER, OR A MEMBER OF

THE CITY STAFF OR A BOARD, COMMISSION, AND DESIGNATED COMMITTEES.


– A PROPOSED, OR PROPOSAL FOR, AN ORDINANCE,

RESOLUTION, MOTION, RECOMMENDATION, REPORT, REGULATION, POLICY,

APPOINTMENT, SANCTION OR BID, INCLUDING THE DEVELOPMENT OF

SPECIFICATIONS, AND AWARD, GRANT OR CONTRACT FOR MORE THAN $2,000.

4

DEFINITIONSHOUSTON

• REGISTRANT

‐

A PERSON WHO COMMUNICATES DIRECTLY WITH A MEMBER OF

THE LEGISLATIVE OR EXECUTIVE BRANCH TO INFLUENCE MUNICIPAL

LEGISLATION OR ADMINISTRATIVE ACTION.

• ADMINISTRATIVE ACTION

–

RULEMAKING, LICENSING, OR ANY OTHER MATTER

THAT MAY BE THE SUBJECT OF ACTION BY A CITY OFFICIAL, CITY DEPARTMENT

OR OTHER CITY AGENCY.

• MEMBER OF THE LEGISLATIVE BRANCH

– COUNCIL MEMBER, COUNCIL MEMBER‐

ELECT, OR CANDIDATE FOR THE OFFICE OF COUNCIL MEMBER.

• MEMBER OF THE EXECUTIVE BRANCH

– INCLUDES MAYOR, CITY CONTROLLER,

EMPLOYEE OF THE CITY OR MEMBER OF ENUMERATED BOARDS AND

COMMISSIONS, INCLUDING THE PLANNING COMMISSION.

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DEFINITIONS

SAN ANTONIO

• LOBBY

– ANY ORAL OR WRITTEN COMMUNICATION (INCLUDING ELECTRONIC

COMMUNICATION) TO A CITY OFFICIAL, MADE DIRECTLY OR INDIRECTLY IN AN

EFFORT TO INFLUENCE OR PURSUADE AN OFFICIAL TO FAVOR OR OPPOSE,

RECOMMEND OR NOT RECOMMEND, VOTE FOR OR AGAINST, OR TAKE OR

REFRAIN FROM TAKING ACTION ON ANY MUNICIPAL QUESTION.

• MUNICIPAL QUESTION – A PUBLIC POLICY ISSUE OF A DISCRETIONARY NATURE

PENDING BEFORE CITY COUNCIL, ANY BOARD OR COMMISSION, INCLUDING ALL

DISCRETIONARY MATTERS BEFORE THE BOARD OF ADJUSTMENT, PLANNING

COMMISSION, AND ALL ADVISORY COMMITTEES AND SUBCOMMITTEES

THEREOF.

• CITY OFFICIAL

– MAYOR, MEMBERS OF THE CITY COUNCIL, CITY MANAGER AND

ASSISTANT CITY MANAGERS, DEPARTMENT HEADS AND ASSISTANT

DEPARTMENT HEADS, DESIGNATED CITY STAFF, AND MEMBERS OF

ENUMERATED BOARDS AND COMMISSIONS, INCLUDING THE PLANNING

COMMISSION.

6

DEFINITIONS

STATE OF TEXAS

• PERSONS REQUIRED TO REGISTER

– A PERSON WHO COMMUNICATES DIRECTLY

WITH A MEMBER OF THE LEGISLATIVE OR EXECUTIVE BRANCH TO INFLUENCE


• LEGISLATION

– A BILL, RESOLUTION, AMENDMENT, NOMINATION OR OTHER

MATTER PENDING IN EITHER HOUSE OF THE LEGISLATURE.

• ADMINISTRATIVE ACTION

–

RULEMAKING, LICENSING, OR ANY OTHER MATTER

THAT MAY BE THE SUBJECT OF ACTION BY A STATE AGENCY.

• EXECUTIVE BRANCH

– AN OFFICER, OFFICER‐ELECT, CANDIDATE FOR, OR AN

EMPLOYEE OF ANY STATE AGENCY, DEPARTMENT, OR OFFICE IN THE EXECUTIVE

BRANCH OF STATE GOVERNMENT.

7

DEFINITIONS

DALLAS (PROPOSED)

• LOBBY

– ANY ORAL OR WRITTEN COMMUNICATION (INCLUDING AN ELECTRONIC

COMMUNICATION) TO A CITY OFFICIAL MADE DIRECTLY OR INDIRECTLY BY

ANY

PERSON IN AN EFFORT TO INFLUENCE OR PURSUADE AN OFFICIAL TO FAVOR OR

OPPOSE, RECOMMEND OR NOT RECOMMEND, VOTE FOR OR AGAINST, OR TAKE

OR REFRAIN FROM TAKING ACTION ON A MUNICIPAL QUESTION.


– A PUBLIC POLICY ISSUE OF A DISCRETIONARY NATURE

THAT IS PENDING BEFORE, OR MIGHT BE THE SUBJECT OF ACTION BY, THE CITY

COUNCIL, OR ANY CITY BOARD OR COMMISSION. DOES NOT INCLUDE DAY TO

DAY APPLICATION, ADMINISTRATION, AND EXECUTION OF CITY PROGRAMS AND

POLICIES SUCH AS PERMITTING, PLATTING, AND DESIGN APPROVAL MATTERS

RELATED TO OR IN CONNECTION WITH A SPECIFIC PROJECT OR DEVELOPMENT.

• CITY OFFICIAL INCLUDES

– CITY COUNCIL MEMBERS, CITY MANAGER AND

ASSISTANT CITY MANAGERS, CITY ATTORNEY, CITY AUDITOR, CITY SECRETARY,

MUNICIPAL JUDGES, ALL DEPARTMENT DIRECTORS AND ASSISTANT DIRECTORS,

ASSISTANTS AND SECRETARIES TO CITY COUNCIL MEMBERS AND CITY

MANAGER, AND MEMBERS OF DESIGNATED BOARDS AND COMMISSIONS.

8

EXCEPTIONS

AUSTIN

• MEDIA OUTLETS.

• ATTENDANCE AT A MEETING OR ENTERTAINMENT EVENT NOT PAID FOR BY THE

PERSON ON WHOSE BEHALF THE PERSON IS LOBBYING.

• GOVERNMENTAL ENTITIES ENGAGED IN MATTERS REGARDING THEIR

RESPECTIVE GOVERNMENTAL INTEREST.

• A PERSON WHO HAS NO KNOWLEDGE THAT A MUNICIPAL QUESTION IS

PENDING AT THE TIME OF CONTACT.

• CONTACT WITH THE CITY OFFICIAL MADE SOLELY AS PART OF THE PROCESS OF

RESOLVING A DISPUTE BETWEEN THE CITY AND THAT PERSON, UNRELATED TO A

VOTE OR MUNICIPAL QUESTION.

9

EXCEPTIONSHOUSTON

• MEDIA OUTLETS.

• PERSON’S ONLY DIRECT COMMUNICATION IS AT A PUBLIC HEARING OR MEETING AND THE

PERSON RECEIVES NO COMPENSATION OTHER THAN EXPENSES OF ATTENDING

THE PUBLIC

HEARING OR MEETING.

• PERSON’S ONLY ACTIVITY IS TO ENCOURAGE OR SOLICIT MEMBERS OF THAT PERSON’S

COMPANY OR ASSOCIATION TO LOBBY THE CITY.

• PERSON’S ONLY ACTIVITY IS TO REIMBURSE OR COMPENSATE A LOBBYIST TO ACT ON THE

PERSON’S BEHALF.

• PERSON’S ONLY ACTIVITY IS TO ATTEND A MEETING OR ENTERTAINMENT EVENT ALSO

ATTENDED BY A MEMBER OF THE EXECUTIVE OR LEGISLATIVE BRANCH IF THE TOTAL COST OF

THE EVENT IS PAID BY A BUSINESS ENTITY, UNION OR ASSOCIATION.

• PERSON’S ONLY COMPENSATION IS FOR WAGES OR EXPENSES ASSOCIATED WITH AN EVENT

ALSO ATTENDED BY A MEMBER OF THE LEGISLATIVE OR EXECUTIVE BRANCH, AND THE TOTAL

COST OF THE MEETING OR EVENT IS PAID BY A BUSINESS ENTITY, UNION

OR ASSOCIATION. 10

EXCEPTIONSSAN ANTONIO

• MEDIA OUTLETS.

• MOBILIZING ASSOCIATION MEMBERS, EMPLOYEES OR BUSINESS OWNERS BY WHOM THE

PERSON IS COMPENSATED TO COMMUNICATE WITH CITY OFFCIALS TO INFLUENCE MUNICIPAL

QUESTIONS. THIS INCLUDES NEIGHBORHOOD ASSOCIATIONS AND NOT‐FOR‐PROFIT

ORGANIZATIONS.

• GOVERNMENTAL ENTITIES REGARDING SUBJECTS OF GOVERNMENTAL INTEREST.

• A PERSON WHO DOES NOT KNOW THAT A MUNICIPAL QUESTION IS PENDING AT THE TIME OF

CONTACT.

• CONTACT IS MADE TO RESOLVE A DISPUTE WITH THE CITY AND WHICH THE

CITY OFFICIAL WILL

NOT VOTE OR HAVE FINAL AUTHORITY OVER.

• AN INDIVIDUAL WHO ENGAGES IN LOBBYING BUT NEITHER RECEIVES NOR EXPENDS MONEY FOR

LOBBYING FOR ANY CLIENT.

• AN ATTORNEY PERFORMING AN ACT THAT MAY BE PERFORMED ONLY BY A LICENSED

ATTORNEY.

11

EXCEPTIONSSTATE OF TEXAS

• MEDIA ORGANIZATIONS.

• DIRECT COMMUNICATION AT A PUBLIC HEARING BY A PERSON WHO RECEIVES NO EXTRA

COMPENSATION OTHER THAN ACTUAL EXPENSES OF ATTENDING THE PUBLIC HEARING.

• ENCOURAGING MEMBERS, EMPLOYEES OR STOCKHOLDERS BY WHOM THE PERSON IS

EMPLOYED TO COMMUNICATE DIRECTLY WITH MEMBERS OF THE LEGISLATIVE

OR EXECUTIVE

BRANCH TO INFLUENCE LEGISLATION OR ADMINISTRATIVE ACTION.

• A PERSON WHOSE ONLY ACTIVITY IS TO COMPENSATE OR REIMBURSE AN INDIVIDUAL TO ACT IN

THAT PERSON’S BEHALF TO INFLUENCE LEGISLATION OR ADMINISTRATIVE ACTION.

• A PERSON WHOSE ONLY ACTIVITY TO INFLUENCE LEGISLATION OR ADMINISTRATIVE ACTION IS

TO ATTEND AN EVENT OR ENTERTAINMENT EVENT ATTENDED BY A MEMBER OF THE

LEGISLATIVE OR EXECUTIVE BRANCH IF THE TOTAL COST OF THE MEETING

OR EVENT IS PAID FOR

BY A BUSINESS ENTITY, UNION OR ASSOCIATION.

• A PERSON WHOSE ONLY COMPENSATION FOR ATTENDANCE AT A MEETING OR EVENT IS FOR

WAGES OR REIMBURSEMENT FOR ATTENDING THE MEETING OR EVENT.

• A PERSON WHO COMMUNICATES DIRECTLY WITH A MEMBER OF THE LEGISLATIVE OR

EXECUTIVE BRANCH ON BEHALF OF A POLITICAL PARTY, AND WHOSE EXPENDITURES AND

COMPENSATION DO NOT EXCEED A SPECIFIED AMOUNT.

12

EXCEPTIONSDALLAS (PROPOSED)

• MEDIA OUTLETS.

• PERSON WHOSE ONLY LOBBYING ACTIVITY IS TO ENCOURAGE OR SOLICIT THE MEMBERS,

EMPLOYEES OR OWNERS OF AN ENTITY BY WHOM THE PERSON IS COMPENSATED TO

COMMUNICATE WITH CITY OFFICIALS TO INFLUENCE MUNICIPAL QUESTIONS.

• A GOVERNMENTAL ENTITY WHOSE COMMUNICATIONS RELATE SOLELY TO SUBJECTS OF

GOVERNMENTAL INTEREST.

• A PERSON WHO NEITHER KNOWS NOR HAS REASON TO KNOW THAT A MUNICIPAL QUESTION IS

PENDING AT THE TIME OF CONTACT WITH THE CITY OFFICIAL.

• AN ATTORNEY OR OTHER PERSON WHOSE CONTACT IS MADE SOLELY TO RESOLVE A DISPUTE

WITH THE CITY, PROVIDED THE CITY OFFICIAL DOES NOT VOTE OR HAVE FINAL AUTHORITY OVER

THE MUNICIPAL QUESTION INVOLVED.

• A CLIENT WHO WOULD BE REQUIRED TO REGISTER ONLY BECAUSE OF AN EXPENDITURE TO

COMPENSATE A REGISTRANT.

• AN INDIVIDUAL WHO ENGAGES IN LOBBYING, BUT WHO NEITHER RECEIVES COMPENSATION

NOR EXPENDS MONIES FOR LOBBYING.

13

REGISTRATIONAUSTIN

• A PERSON MUST REGISTER WITH THE CITY IF THE PERSON RECEIVES COMPENSATION OR

REIMBURSEMENT OF $200 OR MORE IN A CALENDAR YEAR FOR LOBBYING.

• EACH REGISTRANT MUST FILE A REGISTRATION FORM ANNUALLY WITH THE CITY CLERK.

• FORM MUST BE FILED NO LATER THAN TWO WORKING DAYS AFTER BECOMING

A LOBBYIST.

• THE REGISTRANT MUST FILE A REGISTRATION FORM FOR EACH PERSON FROM WHOM THE

REGISTRANT RECEIVES COMPENSATION OR REIMBURSEMENT.

• THE REGISTRATION SHALL BE ON A FORM PRESCRIBED BY THE CITY CLERK, WHICH SHALL

INCLUDE:

1.

THE REGISTRANT’S NAME AND ADDRESS,

2.

NAME AND ADDRESS AND NATURE OF BUSINESS OF EACH EMPLOYER ON WHOSE BEHALF THE

REGISTRANT WILL LOBBY,

3.

THE MUNICIPAL QUESTION ON WHICH THE REGISTRANT WILL LOBBY,

4.

THE NAME AND ADDRESS OF THE LOBBYING ENTITY BY WHICH THE PERSON IS EMPLOYED, AND

THE NATURE OF THAT ENTITY’S BUSINESS.

5.

EACH REGISTRANT PAYS THE CITY AN ANNUAL REGISTRATION FEE OF $300.14

REGISTRATIONHOUSTON

• A PERSON MUST REGISTER IF THE PERSON REASONABLY EXPECTS TO MAKE A TOTAL

EXPENDITURE OF $200 OR MORE IN A CALENDAR YEAR OR REASONABLY EXPECTS TO

RECEIVE COMPENSATION OR REIMBURSEMENT OF $200 OR MORE IN A CALENDAR YEAR.

• THE PERSON MUST FILE THE FORM ANNUALLY WITH THE CITY SECRETARY NOT LATER

THAN FIVE WORKING DAYS AFTER THE DATE THE PERSON FIRST MAKES COMMUNICATION

WITH A MEMBER OF THE LEGISLATIVE OR EXECUTIVE BRANCH.

• THE REGISTRATION SHALL BE ON A FORM PRESCRIBED BY THE CITY SECRETARY, WHICH

SHALL INCLUDE:

1.

NAME AND ADDRESS OF THE REGISTRANT.2.

NAME AND ADDRESS, AND NATURE OF EACH BUSINESS OR ENTITY ON WHOSE

BEHALF THE

REGISTRANT WILL LOBBY.

3.

THE SUBJECT OR SUBJECTS ON WHICH EACH REGISTRANT WILL LOBBY.4.

IF THE REGISTRANT IS ACTING AS AN AGENT OR EMPLOYEE OF AN ENTITY, THE NAME ,

ADDRESS, AND BUSINESS OF THE ENTITY.

5.

WHETHER THE REGISTRANT’S COMPENSATION IS TOTALLY OR PARTIALLY CONTINGENT

UPON PASSAGE OR DEFEAT OF ANY MUNICIPAL LEGISLATION OR THE OUTCOME OF ANY

ADMINISTRATIVE ACTION.

•

A REGISTRATION FORM EXPIRES ONE YEAR FROM THE DATE OF FILING.

15

REGISTRATIONSAN ANTONIO

• A PERSON MUST FILE A SEPARATE REGISTRATION FORM FOR EACH CLIENT.

• AN INITIAL REGISTRATION FORM MUST BE FILED WITHIN NINETY (90) DAYS AFTER THE START OF

LOBBYING ACTIVITY FOR THAT CLIENT.

• SUBSEQUENT REGISTRATION FORMS MUST BE FILED ANNUALLY FOR EACH CLIENT FOR WHOM A

REGISTRANT PREVIOUSLY FILED.

• THE REGISTRATION MUST BE ON A FORM PRESCRIBED BY THE CITY CLERK,

WHICH SHALL

INCLUDE;

1.

THE REGISTRANT AND CLIENT.

2.

ANY PERSON, OTHER THAN THE CLIENT, ON WHOSE BEHALF THE REGISTRANT HAS BEEN

ENGAGED TO LOBBY.

3.

ANY PERSON, OTHER THAN THE CLIENT, WHO IS KNOWN BY THE REGISTRANT TO CONTRIBUTE

FINANCIALLY TO THE REGISTRANT.

4.

ANY LOBBYING FIRM FOR WHICH THE REGISTRANT IS AN AGENT OR EMPLOYEE WITH RESPECT

TO THE CLIENT.

5.

EACH EMPLOYEE OR AGENT OF THE REGISTRANT WHO HAS ACTED OR EXPECTS TO ACT ON

BEHALF OF THE CLIENT.

6.

A STATEMENT OF ALL MUNICIPAL QUESTIONS ON WHICH THE REGISTRANT OR ITS AGENTS HAVE

LOBBIED FOR THE CLIENT.

• THE REGISTRANT SHALL PAY A FEE OF $300 FOR THE INITIAL REGISTRATION AND EACH

SUBSEQUENT REGISTRATION FOR EACH CLIENT.

16

STATE OF TEXAS

• A PERSON IS REQUIRED TO REGISTER IF THAT PERSON MAKES AN EXPENDITURE OF NOT

LESS THAN OR RECEIVES COMPENSATION OF NOT LESS THAN $200 TO COMMUNICATE

DIRECTLY WITH A MEMBER OF THE LEGISLATIVE OR EXECUTIVE BRANCH.

• THE FORM MUST BE FILED NO LATER THAN THE FIFTH DAY AFTER THE DATE ON WHICH

THE FIRST DIRECT COMMUNICATION IS MADE.

• EACH REGISTRANT IS REQUIRED TO FILE A WRITTEN REGISTRATION ON A FORM

PRESCRIBED BY THE TEXAS ETHICS COMMISSION, AND A RENEWAL FORM ANNUALLY,

CONTAINING THE FOLLOWING INFORMATION;

1.

THE REGISTRANT’S NAME AND ADDRESS.

2.

THE NAME AND ADDRESS OF EACH PERSON WHO REIMBURSES, RETAINS OR EMPLOYS THE

REGISTRANT.

3.

THE NAME AND ADDRESS OF THE PERSON ON WHOSE BEHALF THE COMMUNICATION HAS

BEEN MADE.

4.

THE SUBJECT MATTER OF THE LEGISLATION OR ADMINISTRATIVE ACTION REGARDING

WHICH THE COMMUNICATION HAS BEEN MADE.

REGISTRATION

17

REGISTRATION

STATE OF TEXAS CONTINUED

5.

THE NAME AND ADDRESS OF EACH PERSON RETAINED OR EMPLOYED BY THE REGISTRANT,

AND THE SUBJECT MATTER OF THAT PERSON’S ACTIVITIES.

6.

THE AMOUNT OF COMPENSATION OR REIMBURSEMENT PAID BY EACH PERSON WHO

RETAINS THE REGISTRANT.

7.

IF THE REGISTRANT’S ACTIVITIES ARE ON BEHALF OF A TRADE GROUP OR ORGANIZATION

OR CONSUMER INTEREST ASSOCIATION, THE NUMBER OF MEMBERS OF THE GROUP AND

THE NAMES OF PERSONS AND PROCEDURES FOR DETERMINING POLICY FOR THE ENTITY.

8.

IF THE REGISTRANT’S ACTIVITIES ARE ON BEHALF OF A CORPORATION THE SHARES OF

WHICH ARE NOT PUBLICLY TRADED, THE NUMBER OF SHAREHOLDERS, THE NAME AND

ADDRESS OF EACH OFFICER AND MEMBER OF THE BOARD OF DIRECTORS, AND EACH

PERSON OWNING 10 PERCENT OR MORE OF THE SHARES OF THE CORPORATION.

9.

REGISTRATION FEE IS $100 FOR NONPROFITS AND $500 FOR OTHER REGISTRANTS.

18

DALLAS (PROPOSED) • A PERSON WHO, IN A CALENDAR QUARTER, RECEIVES COMPENSATION OF $200 OR MORE, OR

WHO EXPENDS $200 OR MORE ON LOBBYING MUST REGISTER.

• A PERSON REQUIRED TO REGISTER MUST FILE A SEPARATE REGISTRATION FOR EACH CLIENT.

• THE INITIAL REGISTRATION FORM MUST BE FILED WITHIN TWO/THREE/FIVE DAYS AFTER THE

START OF LOBBYING ACTIVITY.

• THE REGISTRATION MUST BE ON A FORM PRESCRIBED BY THE CITY SECRETARY AND MUST

INCLUDE THE FOLLOWING INFORMATION:

1.

THE FULL NAME AND ADDRESS OF THE REGISTRANT, THE CLIENT, AND ANY

PERSON OTHER

THAN THE CLIENT ON WHOSE BEHALF THE REGISTRANT HAS BEEN ENGAGGED

TO LOBBY.

2.

ANY PERSON OTHER THAN THE CLIENT WHO IS KNOWN BY THE REGISTRANT TO CONTRIBUTE

FINANCIALLY TO THE REGISTRANT, OR WHO PLANS, SUPERVISES OR CONTROLS THE

REGISTRANT’S ACTIVITIES ON BEHALF OF THE CLIENT.

REGISTRATION

19

REGISTRATION

• DALLAS (PROPOSED) CONTINUED

3.

ANY LOBBYING FIRM FOR WHICH THE REGISTRANT IS AN AGENT OR EMPLOYEE.

4.

EACH EMPLOYEE OR AGENT OF THE REGISTRANT WHO ACTS OR REGISTRANT

EXPECTS TO ACT AS A LOBBYIST ON BEHALF OF THE CLIENT.

5.

A STATEMENT OF ALL MUNICIPAL QUESTIONS ON WHICH THE REGISTRANT HAS

LOBBIED FOR THE PRECEDING 12 MONTHS OR WILL FORSEEABLY LOBBY FOR

12

MONTHS FOLLOWING THE FILING OF THE REGISTRATION.

6.

A LIST OF ANY POSITIONS HELD BY THE REGISTRANT AS A CITY OFFICIAL OR

EMPLOYEE DURING THE 24 MONTHS PRECEDING THE FILING OF THE

REGISTRATION.

• THE REGISTRANT SHALL PAY A FEE ACCORDING TO A GRADUATED SCHEDULE

BASED ON REGISTRANT’S ANNUAL NUMBER OF CLIENTS FOR THE INITIAL FILING

AND ANY SUBSEQUENT REGISTRATION.

20

ACTIVITY REPORTSAUSTIN

• EACH REGISTRANT MUST FILE A QUARTERLY ACTIVITY REPORT DISCLOSING

THE REGISTRANT’S LOBBYING

ACTIVTIES DURING THE PREVIOUS CALENDAR QUARTER.

• THE REGISTRANT MUST FILE AN ACTIVITY REPORT FOR EACH PERSON FROMWHOM THE REGISTRANT RECEIVES

COMPENSATION OR REIMBURSEMENT.

• THE REPORT MUST CONTAIN:

• A CURRENT STATEMENT OF THE INFORMATION CONTAINED IN THE REGISTRATION FORM, AS WELL AS THE

REGISTRANT’S TOTAL EXPENDITURES FOR ENUMERATED CATEGORIES OF EXPENDITURES (OFFICE EXPENSES,

ADVERTISING AND PUBLICATIONS, COMPENSATION AND REIMBURSEMENTS, ETC.) ON LOBBYING ACTIVITIES.

• EACH EXPENDITURE OF $500 OR MORE MUST BE ITEMIZED BY THE DATE AND NAME AND ADDRESS OF THE

RECIPIENT.

• EACH EXPENDITURE, GIFT OR HONORARIUM OF $100 OR MORE.

• EACH BUSINESS ENTITY IN WHICH THE REGISTRANT KNOWS THAT A CITY OFFICIAL HAS AN ECONOMIC

INTEREST AND WITH WHICH THE REGISTRANT HAS ENGAGED IN AN EXCHANGE OF MONEY, GOODS , SERVICES

OR ANYTHING OF VALUE.

• THE MAYOR, A COUNCIL MEMBER OR IMMEDIATE FAMILY MEMBER EMPLOYED BY THE REGISTRANT.

• EACH REGISTRANT SHALL OBTAIN AND PRESERVE ALL ACCOUNTS, RECEIPTS, BOOKS AND DOCUMENTS

NECESSARY TO SUBSTANTIATE THE ACTIVITY REPORTS FOR TWO YEARS FROM THE DATE OF FILING.

• ALL REPORTS ARE PUBLIC RECORDS AND SHALL BE MADE AVAILABLE FOR PUBLIC INSPECTION.

21

ACTIVITY REPORTSHOUSTON

• EACH REGISTRANT MUST FILE A QUARTERLY ACTIVITY REPORT DISCLOSING

THE REGISTRANT’S

ACTIVITIES DURING THE PREVIOUS CALENDAR QUARTER.

• THE REPORT MUST CONTAIN:1.

A CURRENT STATEMENT OF THE INFORMATION CONTAINED IN THE REGISTRATION FORM.

2.

CERTAIN OPERATIONAL EXPENDITURES FOR DIRECT COMMUNICATION WITH A MEMBER OF THE

LEGISLATIVE OR EXECUTIVE BRANCH, WITH ADDITIONAL ITEMIZED REPORTING REQUIRED FOR

EACH EXPENDITURE OF $500 OR MORE.

3.

EACH EXPENDITURE OF $250 OR MORE MADE BY THE REGISTRANT OR ANYONE ACTING ON

BEHALF OF THE REGISTRANT TO BENEFIT A MEMBER OF THE LEGISLATIVE OR EXECUTIVE

BRANCH, ITEMIZED BY DATE, BENEFICIARY, AMOUNT AND CIRCUMSTANCES OF THE

TRANSACTION.

4.

EACH BUSINESS ENTITY THAT THE REGISTRANT KNOWS OR HAS REASON TO BELIEVE THAT A

MEMBER OF THE EXECUTIVE OR LEGISLATIVE BRANCH IS A PROPRIETOR, PARTNER, OFFICER OR

SHAREHOLDER WHO HAS ENGAGED IN AN EXCHANGE OF MONEY, GOODS, SERVICES OR

ANYTHING OF VALUE OF $250 OR MORE IN A CALENDAR QUARTER.

• EACH REGISTRANT MUST OBTAIN AND PRESERVE ALL ACCOUNTS, BILLS, RECEIPTS AND RELATED

DOCUMENTS NECESSARY TO SUBSTANTIATE THE REGISTRATIONS AND ACTIVITY REPORTS FOR

TWO YEARS FROM DATE OF FILING OF THE REPORT.

• NO QUARTERLY REPORT IS REQUIRED IF THERE WAS NO ACTIVITY DURING THE PRECEDING

QUARTER, AND THERE ARE NO OTHER CHANGES TO THE ITEMS REQUIRED TO

BE REPORTED.

22

ACTIVITY REPORTSSAN ANTONIO

• EACH REGISTRANT MUST FILE A SEPARATE REPORT CONCERNING THE REGISTRANT’S LOBBYING ACTIVITIES FOR

EACH CLIENT FROM WHOM THE REGISTRANT RECEIVED COMPENSATION FOR LOBBYING ACTIVITIES DURING

THE PRIOR CALENDAR QUARTER.

• THE REPORT SHALL CONTAIN:

1.

THE NAME OF THE REGISTRANT AND CLIENT, AND ANY CHANGES OR UPDATES TO THE INFORMATION IN THE

REGISTRATION STATEMENT.

2.

A LIST OF THE SPECIFIC ISSUES UPON WHICH THE REGISTRANT OR ITS AGENTS ENGAGED IN LOBBYING

ACTIVITIES.

3.

A LIST OF THE CITY OFFICIALS CONTACTED BY THE REGISTRANT REGARDING A MUNICIPAL QUESTION.

4.

A LIST OF THE EMPLOYEES OR AGENTS WHO ACTED AS LOBBYISTS ON BEHALF OF THE CLIENT.

5.

EACH GIFT, BENEFIT OR EXPENDITURE GREATER THAN $50 MADE TO OR INCURRED ON BEHALF OF A CITY

OFFICIAL, OR IMMEDIATE FAMILY MEMBER, AND THE CIRCUMSTANCES OF THE TRANSACTION.

6.

EACH EXCHANGE OF MONEY, GOODS, SERVICES OR ANYTHING OF VALUE, IN

EXCESS OF $1,000, BY THE

REGISTRANT AND ANY BUSINESS ENTITY IN WHICH THE REGISTRANT KNOWS

OR SHOULD KNOW THAT A CITY

OFFICIAL HAS AN ECONOMIC INTEREST.

7.

THE NAME AND POSITION OF EACH CITY OFFICIAL OR FAMILY MEMBER WHO

IS EMPLOYED BY REGISTRANT.

• EACH REGISTRANT MUST OBTAIN AND PRESERVE ALL ACCOUNTS, BILLS, RECEIPTS AND ANY OTHER

DOCUMENTATION NECESSARY TO SUBSTANTIATE THE ACTIVITY REPORTS. THE DOCUMENTS MUST BE

MAINTAINED FOR FIVE YEARS FROM THE DATE OF FILING THE REPORT.

• NO ACTIVITY REPORT IS REQUIRED IF THERE IS NO ACTIVITY FOR THE PRECEDING CALENDAR QUARTER AND

THERE ARE NO OTHER CHANGES TO THE ITEMS REQUIRED TO BE REPORTED.

• A PERSON SHALL DISCLOSE EMPLOYMENT TO LOBBY ON A CONTINGENT BASIS. 23

ACTIVITY REPORTS

STATE OF TEXAS

• EACH REGISTRANT MUST FILE A REPORT CONTAINING TOTAL EXPENDITURES

THAT A REGISTRANT MADE TO COMMUNICATE DIRECTLY WITH A MEMBER OF

THE LEGISLATIVE OR EXECUTIVE BRANCH TO INFLUENCE LEGISLATION OR


• TOTAL EXPENDITURES MADE BY THE REGISTRANT OR WITH THE REGISTRANT’S

CONSENT FOR BROADCAST OR PRINT ADVERTISEMENTS OR OTHER MASS

COMMUNICATION IF THE COMMUNICATIONS SUPPORT OR OPPOSE PENDING


• STATE LAW ALSO REQUIRES THE SUBMISSION OF “DETAILED REPORTS”

OF

EXPENDITURES THAT EXCEED 60% OF THE LEGISLATIVE PER DIEM IN A DAY FOR

TRANSPORTATION OR LODGING, GIFTS, AWARDS OR MEMENTOS, OR

EXPENDITURES FOR A POLITICAL FUNDRAISER.

24

ACTIVITY REPORTSDALLAS (PROPOSED)

• EACH REGISTRANT MUST FILE A REPORT CONCERNING THE REGISTRANT’S LOBBYING ACTIVITIES

FOR EACH CLIENT FROM WHOM THE REGISTRANT RECEIVED COMPENSATION OR EXPENDED

MONIES FOR LOBBYING DURING THE PRECEDING CALENDAR QUARTER.

• THE REPORT MUST INCLUDE:

1.

NAME OF THE REGISTRANT, THE CLIENT, AND ANY CHANGES TO THE INFORMATION PROVIDED

IN THE MOST RECENT REGISTRATION STATEMENT.

2.

A LIST OF ISSUES UPON WHICH THE REGISTRANT ENGAGED IN LOBBYING ACTIVITIES, INCLUDING

A LIST OF SPECIFIC LEGISLATIVE PROPOSALS AND OTHER PROPOSED, PENDING OR COMPLETED

OFFICIAL ACTIONS.

3.

A LIST OF CITY OFFICIALS CONTACTED BY THE REGISTRANT ON BEHALF OF THE CLIENT

REGARDING A MUNICIPAL QUESTION.

4.

A LIST OF EMPLOYEES OR AGENTS OF THE REGISTRANT WHO ACTED AS LOBBYISTS ON BEHALF

OF THE CLIENT.

5.

TOTAL EXPENDITURES ON LOBBYING IN THE ENUMERATED CATEGORIES (OFFICE EXPENDITURES,

ADVERTISING AND PUBLICATIONS, COMPENSATION AND REMBURSEMENTS, LODGING AND

TRAVEL), WITH EACH EXPENDITURE OF $500 OR MORE BEING ITEMIZED BY

DATE, NAME OF THE

RECIPIENT, AND THE AMOUNT AND PURPOSE OF THE EXPENDITURE.

6.

GIFTS, BENEFITS AND EXPENDITURES WITH A CUMULATIVE VALUE GREATER

THAN $25 MADE TO

OR CONFERRED UPON A CITY OFFICIAL, IN A CALENDAR QUARTER MUST BE

ITEMIZED BY ITEM,

DATE, CITY OFFICIAL, ACTUAL COST, AND CIRCUMSTANCES OF THE TRANSACTION. 25

ACTIVITY REPORTS

DALLAS (PROPOSED) CONTINUED

7.

EACH EXCHANGE OF MONEY, GOODS, AND SERVICES OR ANYTHING OF VALUE, BY THE

REGISTRANT WITH ANY BUSINESS ENTITY IN WHICH THE REGISTRANT KNOWS OR SHOULD

KNOW THAT A CITY OFFICIAL HAS AN ECONOMIC INTEREST IF THE TOTAL OF SUCH

EXCHANGES IS $250/$500/$1000 OR MORE AND THE CITY OFFICIAL HAS BEEN LOBBIED BY

THE REGISTRANT DURING THE CALENDAR QUARTER.

8.

THE NAME OF EACH CITY OFFICIAL OR IMMEDIATE FAMILY MEMBER WHO IS

EMPLOYED

BY THE REGISTRANT.

• EACH REGISTRANT MUST OBTAIN AND PRESERVE ALL ACCOUNTS, BILLS, BOOKS, AND

DOCUMENTS NECESSARY TO SUBSTANTIATE THE ACTIVITY REPORTS. THE SUPPORTING

DOCUMENTATION MUST BE PRESERVED FOR TWO YEARS AFTER THE REPORT IS FILED.

• NO QUARTERLY ACTIVITY REPORT IS REQUIRED IF THERE IS NO ACTIVITY

DURING THE

PRECEDING CALENDAR QUARTER, AND THERE ARE NO OTHER CHANGES TO ITEMS

REQUIRED TO BE REPORTED.

• A PERSON MAY/MAY NOT LOBBY ON A CONTINGENT FEE BASIS.26

RESTRICTED ACTIVITIES

AUSTIN

• NO PERSON WHO LOBBIES OR ENGAGES ANOTHER TO LOBBY SHALL GIVE A CITY

OFFICIAL OR FAMILY MEMBER GIFTS THAT EXCEED $100 IN VALUE IN THE

AGGREGATE IN ANY CALENDAR YEAR.

• NO PERSON WHO LOBBIES SHALL KNOWINGLY OF WILLFULLY MAKE A FALSE OR

MISLEADING STATEMENT OR MISREPRESENTATION OF FACTS TO A CITY

OFFICIAL, OR KNOWINGLY ALLOW A DOCUMENT CONTAINING FALSE

STATEMENTS TO BE RECEIVED BY A CITY OFFICIAL WITHOUT NOTIFYING THE

OFFICIAL IN WRITING.

• NO PERSON SHALL RETAIN OR ACCEPT EMPLOYMENT TO LOBBY ON A

CONTINGENT FEE BASIS OR IN ANY MANNER ENGAGE IN LOBBYING ACTIVITIES

ON A CONTINGENT FEE ARRANGEMENT.

27

RESTRICTED ACTIVITIES

HOUSTON

• A REGISTRANT MAY NOT OFFER, CONFER OR AGREE TO CONFER ON A

MEMBER OF THE LEGISLATIVE OR EXECUTIVE BRANCH A LOAN OR A GIFT

OF CASH OR NEGOTIABLE INSTRUMENT.

28

RESTRICTED ACTIVITIESSAN ANTONIO

• A REGISTRANT SHALL NOT INTENTIONALLY OR KNOWINGLY MAKE A FALSE OR MISLEADING STATEMENT OF FACT TO ANY

CITY OFFICIAL, OR KNOWING A DOCUMENT TO CONTAIN A FALSE STATEMENT, CAUSE A COPY OF THAT DOCUMENT TO

BE RECEIVED BY A CITY OFFICIAL WITHOUT NOTIFYING THE OFFICIAL IN

WRITING OF THE TRUTH.

• FAILURE TO CORRECT A FALSE STATEMENT IN THE REGISTRANT’S REGISTRATION FORM OR ACTIVITY REPORT.

• THE REGISTRANT SHALL NOT DO ANY ACT WITH THE EXPRESS PURPOSE OF PLACING ANY CITY OFFICIAL UNDER

PERSONAL OBLIGATION TO SUCH REGISTRANT.

• A REGISTRANT SHALL NOT CAUSE OR INFLUENCE THE INTRODUCTION OF ANY ORDINANCE, RESOLUTION OR ACTION FOR

THE PURPOSE OF BEING EMPLOYED AS A LOBBYIST TO SECURE ITS GRANTING, DENIAL, PASSAGE OR DEFEAT.


OR OBTAIN THE VOTE OR ACTION OF ANY

CITY OFFICIAL.

• WHEN THE TEXAS LEGISLATURE IS IN SESSION, OR SIXTY DAYS BEFORE, MEMBERS OF THE TEXAS LEGISLATURE ARE

PROHIBITED FROM LOBBYING BEFORE THE CITY. AT ANY OTHER TIME, LEGISLATORS ARE DISCOURAGED FROM

LOBBYING BEFORE THE CITY.

• MEMBERS OF THE CITY COUNCIL ARE PROHIBITED FROM LOBBYING MEMBERS

OF THE TEXAS LEGISLATURE ON BEHALF

OF THE COUNCIL MEMBER’S PRIVATE CLIENT(S) OR EMPLOYER.

• A LOBBYIST SHALL NOT GIVE GIFTS TO A CITY OFFICIAL, EXCEPT ITEMS

OF NOMINAL VALUE OR MEALS OF $50 OR LESS AT

ANY SINGLE OCCURRENCE, AND NO MORE THAN A CUMULATIVE VALUE OF $500 IN A SINGLE CALENDAR YEAR.

• A REGISTRANT IS PROHIBITED FROM LOBBYING ACTIVITIES REGARDING A CONTRACT AFTER A REQUEST FOR PROPOSAL

OR QUALIFICATIONS, OR OTHER SOLICITATION HAS BEEN RELEASED. 29

RESTRICTED ACTIVITIESSTATE OF TEXAS

• A PERSON MAY NOT KNOWINGLY OR WILFULLY MAKE A FALSE STATEMENT OR

MISREPRESENTATION OF FACTS, OR CAUSE A COPY OF A DOCUMENT THE PERSON KNOWS TO

CONTAIN A FALSE STATEMENT TO BE RECEIVED BY A MEMBER OF THE LEGISLATIVE OR

EXECUTIVE BRANCH WITHOUT NOTIFYING THE MEMBER IN WRITING.

• A PERSON MAY NOT RETAIN OR EMPLOY ANOTHER, NOR MAY A PERSON ACCEPT EMPLOYMENT

OR RENDER A SERVICE, TO INFLUENCE LEGISLATION OR ADMINISTRATIVE ACTION THAT IS

TOTALLY OR PARTIALLY CONTINGENT UPON PASSAGE OR DEFEAT OF LEGISLATION OR


• A REGISTRANT MAY NOT OFFER OR CONFER A LOAN OR GIFT OF CASH OR NEGOTIABLE

INSTRUMENT, OR AN EXPENDITURE FOR TRANSPORTATION OR LODGING, UNLESS THE

REGISTRANT IS PRESENT, OR AN EXPENDITURE OR SERIES OF EXPENDITURES THAT IN

AGGREGATE EXCEED $500 IN A CALENDAR YEAR.

• A PERSON COMMITS AN OFFENSE IF THE PERSON KNOWINGLY ENTERS INTO A CONTRACT TO

PRINT, PUBLISH OR BROADCAST LEGISLATIVE ADVERTISING THAT DOES NOT INDICATE IN THE

ADVERTISING THAT IT IS LEGISLATIVE ADVERTISING.

• A PERSON MAY NOT REPRESENT A CLIENT IF THE REPRESENTATION INVOLVES A SUBSTANTIALLY

RELATED MATTER IN WHICH THAT CLIENT’S INTERESTS ARE MATERIALLY OR DIRECTLY ADVERSE

TO THE INTERESTS OF ANOTHER CLIENT OR EMPLOYER OF THE REGISTRANT. 30

RESTRICTED ACTIVITIESDALLAS (PROPOSED)

• A REGISTRANT SHALL NOT INTENTIONALLY OR KNOWINGLY MAKE ANY FALSE

OR MISLEADING

STATEMENT OF FACT TO A CITY OFFICIAL, OR KNOWING A DOCUMENT TO CONTAIN A FALSE

STATEMENT, CAUSE A COPY OF THAT DOCUMENT TO BE RECEIVED BY A CITY OFFICIAL

WITHOUT NOTIFYING SUCH OFFICIAL IN WRITING OF THE TRUTH.

• A REGISTRANT SHALL NOT FAIL TO CORRECT A FALSE STATEMENT IN A REGISTRATION FORM OR

ACTIVITY REPORT.

• A REGISTRANT SHALL NOT ACT, OR REFRAIN FROM ACTING, WITH THE EXPRESS PURPOSE AND

INTENT OF PLACING ANY CITY OFFICIAL UNDER PERSONAL OBLIGATION TO

SUCH LOBBYIST.

• A REGISTRANT SHALL NOT CAUSE OR INFLUENCE THE INTRODUCTION OF ANY ORDINANCE,

RESOLUTION, APPEAL OR ACTION FOR THE PURPOSE OF BEING EMPLOYED AS A LOBBYIST TO

SECURE ITS GRANTING, PASSAGE OR DEFEAT.

• A REGISTRANT SHALL NOT CAUSE ANY COMMUNICATION TO BE SENT TO A CITY OFFICIAL IN THE

NAME OF A FICTITIOUS PERSON, OR IN THE NAME OF ANY REAL PERSON, EXCEPT WITH THE

CONSENT OF SUCH REAL PERSON.


OR OBTAIN THE

VOTE OR ACTION OF ANY CITY OFFICIAL.

• A REGISTRANT SHALL NOT GIVE TO ANY CITY OFFICIAL ANY GIFT THAT WOULD REASONABLY

TEND TO INFLUENCE OR REWARD OFFICIAL CONDUCT OR THAT IS INTENDED

TO INFLUENCE OR

REWARD THE DISCHARGE OF OFFICIAL DUTIES.

31

PENALTIES

AUSTIN

• A PERSON WHO LOBBIES IN VIOLATION OF THE ORDINANCE OR WHO

KNOWINGLY OBSTRUCTS OR PREVENTS COMPLIANCE, OR FAILS TO

MEET THE REPORTING REQUIREMENTS SHALL BE GUILTY OF A CLASS C

MISDEMEANOR.

HOUSTON

• A PERSON COMMITS AN OFFENSE IF THE REGISTRANT INTENTIONALLY

OR KNOWINGLY VIOLATES THE ORDINANCE. A VIOLATION IS

PUNISHABLE BY A FINE NOT EXCEEDING $500.

32

PENALTIESSAN ANTONIO

• A CIVIL FINE NOT TO EXCEED $500, OR IF THE REVIEW BOARD FINDS AN

INTENTIONAL OR

KNOWING VIOLATION, THE BOARD MAY RECOMMEND TO THE CITY COUNCIL THAT THE PERSON

BE PROHIBITED FROM ENTERING INTO ANY CONTRACT OR LOBBYING FOR A PERIOD NOT TO

EXCEED THREE YEARS.

STATE OF TEXAS

• A PERSON COMMITS AN OFFENSE IF THE PERSON INTENTIONALLY OR KNOWINGLY VIOLATES A

PROVISION OF THE STATUTE. AN OFFENSE IS A CLASS A MISDEMEANER. A VIOLATION OF THE

CONTINGENT FEE PROHIBITION IS A THIRD DEGREE FELONY.

• THE STATUTE ALSO AUTHORIZES CIVIL PENALTIES FOR FAILURE TO REGISTER, LATE FILING, AND

FAILURE TO FILE ALL REQUIRED FORMS. THE CIVIL PENALTIES CAN RANGE FROM $500 TO

$10,000.

DALLAS (PROPOSED)

• A VIOLATION IS PUNISHABLE BY A CRIMINAL FINE NOT TO EXCEED $500.

33

city council briefing - dallas · 2015-01-20 · kelly high, street services director team members...

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