city council proceedings bemidji, minnesotadc40720d-a823-4643-91… · 13 bellboy corporation...

CITY COUNCIL PROCEEDINGS BEMIDJI, MINNESOTA

Work Session – Tuesday, February 25, 2020

Pursuant to due call and notice, a work session of the City Council of the City of Bemidji, Beltrami County, Minnesota, was held on Tuesday, February 25, 2020, at 4:00 p.m. in the Chambers of City Hall, Mayor Albrecht presiding.

Upon roll call, the following Councilmembers were declared present: Albrecht, Meehlhause, Johnson, Rivera, Erickson, Thompson.

Staff Present: City Manager Nate Mathews, Finance Director Ron Eischens, City Engineer Craig Gray, Community Development Director Steve Jones, Assistant City Attorney Katie Nolting, Parks & Recreation Director Marcia Larson, Police Chief Mike Mastin, Fire Chief David Hoefer, Assistant City Engineer Sam Anderson, Building Official Bryan Kerby, City Clerk Michelle Miller

Mayor Albrecht stated the purpose of the work session was to review the 2021 Financial Management Plan.

2021 Financial Management Plan Eischens noted three main considerations that will impact the levy:

Annexation

Sanford Center Capital Funding

Operations Increases (Expenses)o Personnel Costs

$733,000 Estimated Personnel Cost Increaseo Non Personnel Costs

$160,000 Estimated Increase for items such as fuel, supplies, maintenance,travel, training, utilities, etc.

o Fire Department Transition plan to add deputy chief in 2021 Staff restructure New Northern Fire Station building lease

Positive impact on ISO ratingo Police

New patrol officer New evidence technician Records clerk

o Legal Paralegal (discussion is still needed) Phase III Annexation impact

o Public Building Maintenance Create budget for building maintenance

o Administration OSHA Safety Consultant

o Council Dues and Travel

Work Session – February 25, 2019 of 2

o Carnegie Higher Operational Costs Part time staffing

o Parks Staff structure – part time vs full time Maintenance pressure on park and trail system

o Joint Planning Board Enforcement position

o Street o Ground water contamination cleanup o Technology

Software upgrades Staff will need council direction regarding the library, Neilson Reise Arena and other issues, including the Railroad Corridor. The total increase in expenses is $1,101,000. Potential revenue sources:

Phase III Annexation property value

New Construction value

General Fund Revenue o Franchise and cable fees

Refuse Profits

Liquor Store Profits

Rural Fire Contribution

EDA Levy – “city” general fund levy offset Eischens noted that the city tax rate is nearly the same since 2015 at approximately 50.3% which is below the state average and below cities of similar size to Bemidji. The financial management plan was provided as summary information for council. No action was needed at this time. Adjourn There being no further business, motion by Meehlhause, seconded by Rivera, to adjourn the meeting. Motion carried. Meeting adjourned at 5:55 p.m. Respectfully submitted,

Michelle R. Miller City Clerk

CITY COUNCIL PROCEEDINGS BEMIDJI, MINNESOTA

Regular Meeting – March 2, 2020 Pursuant to due call and notice, a regular meeting of the City Council of the City of Bemidji, Beltrami County, Minnesota, was held on Monday, March 2, 2020 at 6:00 p.m. in the Council Chambers of City Hall, Mayor Albrecht presiding. Upon roll call, the following Councilmembers were declared present: Albrecht, Meehlhause, Johnson, Rivera, Erickson, Thompson. Staff Present: City Manager Nate Mathews, Finance Director Ron Eischens, Assistant City

Attorney Katie Nolting, City Engineer Craig Gray, Community Development Director Steven Jones, City Clerk Michelle Miller

SWEARING IN CEREMONY Chief Mastin introduced Officer Houglum, Officer Schermerhorn and Officer Olson and City Clerk Miller conducted the oath of office. AMENDMENTS TO AGENDA Mayor Albrecht called for any amendments to the agenda. Motion by Meehlhause, seconded by Johnson, to approve the agenda as presented. Motion carried by unanimous vote. MINUTES The following minutes were presented for approval: BEDA Meeting: February 10, 2020

Council Meeting: February 18, 2020 Motion by Johnson, seconded by Meehlhause, to approve the minutes as presented. Motion carried by unanimous vote. CONSENT AGENDA Albrecht called for any items to be pulled from the consent agenda. Johnson requested that the claims submitted by VenuWorks for the Sanford Center be removed for further discussion. The following Consent Agenda items were presented for approval. Motion by Erickson, seconded by Johnson, to approve the Consent Agenda items as follows:

1. Claims Submitted by Finance Officer in the amount of $524,572.36

2. Approve General Business Licenses for 2020

3. Approve Special Event Permit – March 17 (St. Patrick’s Day Parade)

4. Approve Quote of Bessler Electric for Industrial Park Wiring Project ($51,654)

5. Travel Authorization – MRCTI Capitol Meeting, March 3-5 - Albrecht

6. Travel Authorization – LMC Legislative Action Day, March 18-19 – Albrecht, Rivera

7. Travel Authorization – Bemidji Day at the Capitol, March 24 – Albrecht, Meehlhause, Johnson

Motion carried by unanimous vote. CITIZENS NOT ON AGENDA Joe Vene, 1415 Birchmont Drive NE, addressed council regarding the Ward 2 council vacancy.

City Council Proceedings – March 2, 2020 Page 2 of 2

NEW BUSINESS Consider City/GBAJPB Enforcement Position Mathews stated that staff has been working on an enforcement position for the planning office to help with enforcing the terms of variances as well as zoning issues. Northern Township has approved this position. Erickson expressed support for the position but concern with the contract with the Township regarding the funding ratio in the contract. Motion by Rivera, seconded by Meehlhause, approving the City/GBAJPB Enforcement Position as presented. Motion carried unanimously. Consider Resolution Canceling Special Election and Ordering a New Special Election Nolting stated that the city was made aware of a possible publishing error prior to the opening of the filing period for the Ward 2 Council vacancy. Nolting stated that two weeks published notice should have been done prior the filing period being open. Based on that information, Nolting is recommending that the council cancel the special election scheduled for May 2 and order a new special election for August 11 which will coincide with the state primary election. Additionally, a new filing period will begin on May 19. RESOLUTION NO. 6291: Amending Resolution No. 6285 (A Resolution Declaring a Council Vacancy and Ordering a Special Election, was offered by Councilmember Meehlhause, who moved its adoption, and upon due second by Councilmember Rivera was passed by unanimous vote. Claims Submitted by VenuWorks for the Sanford Center in the Amount of $44,179.11 Johnson expressed concerns regarding the food and beverage commissions paid to VenuWorks in the amount of $3,222.19 and the time period that covers. Staff will follow up on the time period that covers. Johnson also expressed concern of the use of Always There Staffing for part time help. He is particularly concerned with the lack of ushers at hockey events which could cause safety issues and poor customer service. Motion by Erickson, seconded by Rivera, approving the claims submitted by VenuWorks for the Sanford Center in the Amount of $44,179.11. Motion carried with the following vote: Yeas: Albrecht, Meehlhause, Rivera, Erickson, Thompson. Nays: Johnson. UPCOMING COUNCIL MEETINGS

Monday, March 9 5:30 p.m. Work Session – 197 Corridor Improvements (MNDot)

Monday, March 16 6:00 p.m. Council Meeting

ADJOURN There being no further business, motion by Meehlhause, seconded by Johnson, to adjourn the meeting. Motion carried. Meeting adjourned at 6:44 p.m. Respectfully submitted,

Michelle R. Miller City Clerk

Check /Wire Vendor Amount

29440 - 29542 See Attached List 719,260.50

719,260.50$

TOTAL 719,260.50$

Bill List Summary

March 16th, 2020

User:

Printed: 03/12/2020 - 10:56AM

denisea

Blanket Voucher Approval Document

Accounts Payable

Warrant Request Date:

DAC Fund:

03/17/2020

COUNCIL BILL LIST

Line Claimant Voucher No. Amount

1 14 Lakes Craft Brewing Co 000029440 324.00

2 Acme Tools-Bemidji 000029441 530.94

3 Albrecht, Rita 000000000 433.80

4 Alerus Retirement and Benefits 000000000 80.00

5 Ameripride 000000000 1,148.00

6 Amity Graphics 000029442 138.00

7 Anderson, Todd 000000000 109.00

8 Artisan Beer Company 000029443 525.95

9 Auto Value Bemidji 000029444 268.65

10 Automatic Systems Co. 000029445 61.46

11 Baratto Brothers Construction 000029446 42,765.13

12 Battery Wholesale Inc-Bemidji 000029447 89.32

13 Bellboy Corporation 000000000 3,790.00

14 Beltrami County Recorder 000029448 276.00

15 Beltrami County Sheriff 000029449 325.00

16 Beltrami Electric Coop 000029450 967.51

17 Bemidji Coca-Cola Bottling Co, Inc 000029451 637.41

18 Bemidji Coop Ass'n, Inc. 000029452 533.84

19 Bemidji Paper Sales, Inc. 000000000 1,474.02

20 Bernick's 000000000 21,153.02

21 Beverage Wholesalers 000029453 209.25

22 Bluefin Payment Systems 000000000 1,864.51

23 Bolton & Menk, Inc. 000029454 1,546.50

24 Bonded Lock & Key of Bemidji 000029455 90.85

25 Books 'N More 000029456 15.50

26 Botzek, Luke 000000000 284.16

27 Breakthru Beverage Minnesota Wine & Spirits, LLC 000029457 17,508.74

28 Buena Vista Ski Area 000029458 472.00

29 BW Distributing 000029459 274.93

30 Campus Recreation 000029460 90.00

31 Cargill, Incorporated 000029461 36,384.73

32 Certified Laboratories 000029462 419.00

33 Choice Therapy, PA 000029463 393.84

34 City of Bemidji 000000000 12,404.89

35 Compass Minerals America Inc. 000029464 14,777.95

36 Coons, Josh 000000000 240.00

37 Core & Main 000029465 2,332.63

38 Culligan 000029466 62.50

39 Cummins Inc. 000029467 830.34

40 D & D Beverage, LLC 000000000 1,549.50

41 D-S Beverages 000029468 21,271.76

42 DEMCO 000000000 292.16

43 Department of Public Safety 000029469 10.00

44 Fed Ex 000029470 153.54

45 Fenner, Kevin 000000000 49.59

$189,159.92Page Total:

AP-Blanket Voucher Approval Document (03/12/2020 - 10:56 AM) Page 1


46 Forum Communications Company 000000000 795.00

47 Frontier Electric of Bemidji, Inc. 000029471 1,684.05

48 Further - City of Bemidji 000000000 286.15

49 Grand Forks Fire Equipment LLC 000000000 54.06

50 Hach Company 000029472 231.48

51 Hawkins, Inc. 000000000 14,401.54

52 HBI Radio Bemidji 000029473 504.00

53 Headwaters Regional Development Commission 000029474 2,000.00

54 Heiman, Inc 000029475 7,526.19

55 Honeywell International Inc. 000029476 2,045.59

56 HotsyMinnesota.Com 000029477 1,988.75

57 Ink Spot Press 000029478 351.79

58 Innovative Office Solutions, LLC 000029479 337.14

59 Integrity Employee Benefits, LLC 000029480 2,000.00

60 Jim Hirt Trucking, Inc 000029481 1,756.97

61 JOBSHQ 000029482 260.00

62 Joe's Northwoods Pest Control 000029483 200.00

63 Johnson Bros., Inc. 000029484 28,186.73

64 Kennedy & Graven Charter 000029485 3,336.28

65 L & M Supply, Inc. 000029486 751.67

66 Lauderbaugh, Carol 000029487 174.86

67 Lawson Products, Inc. 000029488 813.61

68 League of MN Cities 000029489 847.00

69 League of MN Insurance Trust 000029490 170.24

70 LEE, MATHEW & DINA 000029491 8.22

71 LOEVLIE, ASTA 000029492 42.92

72 Luekens Village Foods North 000029493 35.15

73 Macqueen Equipment, Inc. 000000000 201,804.67

74 Maney Int'l of Alexandria, Inc. 000029494 641.43

75 Marco, Inc. 000000000 370.81

76 Martin-McAllister 000029495 1,100.00

77 Mastin, Mike 000000000 58.00

78 McKinnon Co., Inc. 000029496 12,988.12

79 Meehlhause, Michael 000000000 262.16

80 Menards-Bemidji 000000000 331.88

81 Midwest Alarm Company, Inc. 000029497 29,160.75

82 Miller, Michelle 000000000 40.60

83 MN Bureau Criminal Apprehension 000029498 225.00

84 MN Dept of Natural Resources 000029499 750.00

85 MN Energy Resources 000000000 9,787.51

86 MN Pollution Control Agency 000029500 5,900.00

87 MN Valley Testing Lab, Inc. 000000000 3,109.00

88 NAPA Auto Parts 000000000 3,475.34

89 Naylor Heating & Refrigeration, LLC 000000000 3,432.43

90 NCL of Wisconsin, Inc 000000000 182.22

91 Nei Bottling, Inc. 000029501 225.30

92 NELSON, YVONNE 000029502 30.19

93 Nordlum, Eric 000000000 87.00

94 Northwoods Ice, Inc. 000029503 102.00

95 NW Tire, Incorporated 000029504 189.99

96 Occupational Development, Inc 000029505 60.88

97 Olson, Cory 000000000 141.00

98 Otter Tail Power Company 000029506 50.52

99 PAGNAC, ANGELA & DARREN 000029507 47.24

100 Paul Bunyan Communications 000029508 2,480.13

101 Paustis & Sons 000029509 7,550.76

102 Phillips Wine & Spirits 000029510 23,439.28




103 Pine Valley Trophy Case, LLC 000029511 72.48

104 Port-O-Wild Security, Inc. 000000000 1,032.75

105 Portable Welding 000029512 185.00

106 Postmaster 000029513 1,676.24

107 PowerPlan OIB 000029514 1,508.42

108 Priority Payment Systems 000000000 247.89

109 Quill Corporation 000029515 107.24

110 R & R Specialties, Inc 000029516 198.75

111 Richards Publishing Company 000029517 200.00

112 Riley, Ryan 000000000 1,357.41

113 RMB Environmental Laboratories, Inc. 000029518 364.00

114 Road Runner Delivery 000029519 48.00

115 Roger's Two Way Radio, Inc. 000029520 216.67

116 Sadeks Repair & Welding, Inc. 000029521 530.92

117 Sanford Center 000029522 1,890.96

118 Sanford Health Occupational Med. 000029523 270.00

119 Skumavc, Kori 000000000 87.23

120 Smith, Christopher 000000000 141.00

121 Snopl, Shon 000000000 239.99

122 Southern Glazer's of MN 000029524 25,903.82

123 Southside Tow & Rec, Inc 000029525 2,614.41

124 Spartz, Ron 000029526 15.00

125 Springbrook Software LLC 000000000 9,703.75

126 Staples Advantage 000029527 1,040.83

127 Streicher's 000029528 2,637.85

128 Summit Fire Protection 000029529 198.00

129 Superior Outdoors LLC 000029530 161.81

130 Tawyea, Michael 000029531 200.00

131 TC Lighting Supplies & Recycling, Inc 000029532 17,719.26

132 TDS Metrocom-MN 000000000 923.01

133 Tennant Sales and Service Company 000029533 199.99

134 Thomson Reuters-West 000029534 1,782.05

135 Tires Plus of Bemidji 000029535 35.38

136 UPS Store 000029536 117.32

137 US Bank Merchant Billing 000000000 7,698.44

138 UV Doctor Lamps LLC 000029537 1,302.18

139 Valvoline Instant Oil Change 000029538 70.37

140 Verizon Wireless 000029539 140.04

141 Vinocopia, Inc. 000000000 3,665.83

142 VisitBemidji 000000000 29,877.14

143 Waste Management of WI-MN 000029540 3,777.31

144 Wells Fargo-ACH 000000000 30,032.08

145 White, Nicholas 000000000 294.16

146 Widseth, Smith & Nolting 000029541 163.75

147 Winebow 000029542 579.25

148 Yavarow, Michael 000000000 59.00


Grand Total: $719,260.50



Type Invoice Amount72.44

Vendor Invoice 72.442,408.93

Vendor Invoice 269.10Vendor Invoice 1,801.73Vendor Invoice 338.10

1,048.76Vendor Invoice 29.97Vendor Invoice 64.51Vendor Invoice 5.27Vendor Invoice 204.57Vendor Invoice 221.83Vendor Invoice 325.60Vendor Invoice 197.01

425.00Vendor Invoice 425.00

4,296.36Vendor Invoice 531.96Vendor Invoice 185.88Vendor Invoice 153.00Vendor Invoice 8.00Vendor Invoice 3,115.95Vendor Invoice 301.57


739.54Vendor Invoice 151.03Vendor Invoice 285.33Vendor Invoice 303.18

150.00Vendor Invoice 75.00Vendor Invoice 75.00




1,652.61Vendor Invoice 532.36Vendor Invoice 384.27Vendor Invoice 380.59Vendor Invoice 355.39


2,167.50Vendor Invoice 2,167.50

2,150.78Vendor Invoice 664.80Vendor Invoice 1,485.98

City of Bemidji Parks & Rec

Cass Lake-Lake Country Lions

City of Bemidji

Brothers Fire Protection Co.

BSU Athletics

Big River Scoop Ice Cream

BMI

Bonded Lock & Key

Bemidji State University-Marketing Club

Bemidji Welders Supply, Inc.

APG Media

Bemidji Coca-Cola Company

AmeriPride Services

Sanford Center Unpaid Bills Detail

Ace on the Lake

Always There Staffing - Bemidji











1,293.25Vendor Invoice 572.50Vendor Invoice 720.75





1,580.84Vendor Invoice 901.71Vendor Invoice 604.02Vendor Invoice 75.11


674.26Vendor Invoice 256.81Vendor Invoice 217.45Vendor Invoice 200.00


17,647.94F&B Commissions Vendor Invoice 4,372.31March Management Vendor Invoice 9,699.50Reimburse Travel Vendor Invoice 903.05Reimburse Credit C Vendor Invoice 2,673.08


Waste Management of WI-MN

Total Tap Services

VenuWorks, Inc.

Tennant Company

Theta Tau Epsilon

Stittsworth Smokehouse Co

Robert Anderson

Sandstrom's

Stittsworth Meats

Papa Murphy's Pizza

R&R Specialties of Wisconsin Inc.

Lueken's Village Foods - North

NAPA

Leech Lake EMS

Leslie Cluff

Lueken's Village Food - South

Hands of Action International

Jerry Phillips

Ken-Rich Enterprises, Inc.

Country Inn & Suites

Dennis Noska

57,516.45McKinnon Company 2,474.20Bernick's Beverages 149.45D-S Beverages 3,230.15Reinhart Foodservice 2,215.43Bernick's Beverages 2,006.50Merchant Services 1,274.10Johnson Brothers Liquor 163.98Reinhart Foodservice 1,421.73Reinhart Foodservice 550.58Bernick's Beverages 3,262.80D-S Beverages 4,265.40Johnson Brothers Liquor 402.51BridgePay 267.18McKinnon Company 2,329.55Reinhart Foodservice 5,236.94D-S Beverages 1,824.21Reinhart Foodservice 177.92Paul Bunyan Communications 2,713.02OtterTail Power Company 23,550.80

99,484.21

*Credit Card Charges Food & Beverage 495.00

Computers-will be billed to City under CIP 1,890.96

Marketing 80.52

Administration 206.60

Total 2,673.08

Reviewed by Sanford Center Finance Subcommittee on 3/11/20

Total

Manual Checks & Debits

GENERAL BUSINESS LICENSES - 2020

Type of License Business Name Business Location Fee Paid

PhotographerSTEVEN LEE INSPIRATIONS 703B GRANT AVE SE $40.00

Tuesday, March 10, 2020 Page 1 of 1

Consumption and Display Permit

DateEntered BusinessName Type FeePaid Date(s) of Event

3/10/2020 BEMIDJI CURLING CLUB Consumption & Display $65.00 Annual

RESOLUTION NO.

APPROVING MINNESOTA GAMBLING PREMISES PERMIT

FOR LAWFUL GAMBLING TO EVERGREEN YOUTH & FAMILY

SERVICES, INC., LOCATED AT HAMPTON INN & SUITES

WHEREAS, Evergreen Youth & Family Services, Inc., has submitted an application to the City of Bemidji requesting City approval of a Minnesota Gambling Premises Permit application located at the Hampton Inn & Suites, 1019 Paul Bunyan Drive NW, Bemidji; and

WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes and

WHEREAS, the City Council has expressed no opposition which would prohibit such activity at the premises noted above.

NOW THEREFORE, BE IT RESOLVED, that the City of Bemidji approves the Gambling Premises Permit application for Evergreen Youth & Family Services, Inc., located at Hampton Inn & Suites, 1019 Paul Bunyan Drive NW. The City Clerk is hereby authorized to sign and attach a copy of this resolution to the application to be submitted to the Gambling Control Board. The foregoing resolution was offered by Councilmember , who moved its adoption, and on due second by Councilmember , was passed by the following vote: Ayes: Nays: Absent: Passed: ATTEST: APPROVED: Michelle R. Miller, City Clerk Rita C. Albrecht, Mayor

COUNCIL AGENDA ITEM

Meeting Date: March 16, 2020 Action Requested: Building Awards Ceremony for the Year 2019 Prepared By: Steve Jones, Community Development Director Reviewed By: Nate Mathews, City Manager

Discussion: The Community Development Department has instituted a building award program. This is our first year. Nominees were accepted and reviewed internally. If this program works well we may expand it and ask for additional nominations from others in subsequent years, but this is our first attempt and we wanted to keep it simple. The Mayor will have certificates to hand out to each award winner. All winners have been invited to the city council meeting. In most categories we will hand out awards to not only the owners, but the contractors, architects, engineers, and others. All those listed on the attached page will get a certificate. (Staff will bring the certificates to the meeting!)

Finance: NONE

Recommendation: (See attached list for particulars.) Best New Commercial Project: Delta Dental of Minnesota, 2017 Net Way Best Commercial Remodel: Frizzell Furniture, 123 Beltrami Ave. NW Best Commercial Redevelopment: L&M Fleet Supply, 2740 Paul Bunyan Drive Best New Multi-Family Construction: Stoney Ridge Apts., 1810 Norton Ave. NW Best New Residential Construction: Michael & Dee.Furfaro, 5000 Sherman Dr. NE Best Residential Remodel-Single Family: Sara Gast, 215 26th St. NW Best Residential Remodel-Multi-Family: Up North Apartments, 5526 Bemidji Ave. N. Attached: Complete list of awards and names for each category.

2019 Building Awards

BEST NEW COMMERCIAL PROJECT: Delta Dental, 2017 Net Way NW CO issued 8/16/2019 New 38,000 sq. ft. single story with mezzanine office building

Owner: Delta Dental; Rod Young, President and CEO Contractor: Kraus Anderson (Steven Trudeau, Pat Waverin) Architect: ESG Architects (Nate Enger) Civil Engineer: Widseth, Smith, Nolting (Lynn Eaton) Mechanical Engineer: EAPC (Anthony Corcoran) Other: Dave Hengel, Greater Bemidji BEST COMMERCIAL REMODEL: Frizzel Furniture, 123 Beltrami Ave NW CO issued 1/7/2020 Remodel 42,056 sq. ft. interior retail space, offices, and Bathrooms Owner: Frizzel LLC (Dick, Will, and Tracy Frizzel) Contractor: Zetah Construction (Howie Zetah, Doug Pearson) Architect: MJ Architectural Mechanical Engineer: EAPC BEST COMMERCIAL REDEVELOPMENT: L & M Supply, 2740 Paul Bunyan Dr. NW CO issued 6/2019 New offices, conference room, bathrooms, breakroom, janitor closet, main entrance, parking lot and landscaping

Owner: Erik Anderson Contractor: Olaf Anderson (subcontractor Joe Beer) Architect: Architectural Resources Inc (Scott Sosalla) Mechanical Engineer: Architectural Resources Inc (Mike Washburn)

BEST NEW MULTI-FAMILY PROJECT: Stoney Ridge Apartments ,1810 Norton Ave NW New 26-unit studio apartments, Phase I

Owner: Bob Whelan Contractor: Cleven Construction

BEST NEW RESIDENTIAL PROJECT: Michael & Dee Furfaro, 5000 Sherman Dr. NE CO issued 12/17/2019

New single family, two-story home, 3 bedrooms, 3 baths, walk-out basement. Contractor was described by staff as excellent to work with because of regular calls for inspections, professional interactions, and willing to resolve any issues.

Contractor: Zetah Construction BEST RESIDENTIAL REMODELS:

Single Family: Owner: Sara Gast, 215 26th Street NW Additions to kitchen and bathroom – included site work and

foundation, exterior siding, windows, and roof, interior framing, cabinets, flooring, upgraded plumbing system and extending heating connection.

Multi Family: Owner: Clarence Doppler, Up North Apts., 5526 Bemidji Ave.N

Upgrades included new heating systems, electrical wiring upgrades, replacement of flooring, painting, bathrooms & kitchens upgrades. The investment in this property helped to create a situation where we have experienced a reduction in police calls.

INVITATIONS: Rod Young, President & CEO of Delta Dental Minnesota, Steven Trudeau (KA Constr), Pat Waverin (KA Constr.), Howie Zetah, Doug Pearson (Zetah Constr), Nate Enger (ESG Arch), Michael Johnston (MJ Arch), Lynn Eaton (WSN Engineer), Anthony Corcoran (EAPC), Bob Whelan (owner), Mike Cleven (Cleven Constr), Olaf Anderson, Erik Anderson (owner), Dick, Will, & Tracy Frizzel (Frizzel LLC), Scott Sosalla (Arch Resources Inc), Mike Washburn (Arch Resources Inc), Joe Beer (contractor), Michael & Dee Furfaro, Sara Gast, Clarence Doppler, Dave Hengel (Greater Bemidji)

COUNCIL AGENDA ITEM

Meeting Date: March 16, 2020 Action Requested: Discussion about the Covid-19 Virus (Corona Virus) and

Community Preparedness Prepared By: Steve Jones, Community Development Director Reviewed By: Nate Mathews, City Manager

Discussion: Staff has been taking part in a series of calls/meetings to educate ourselves on the potential of a viral outbreak in our community. As part of that process we have asked community health professionals to come to a city council meeting and brief the city council.

Those Attending the Discussion:

Cynthia Borgen, Public Health Div. Dir., Beltrami County Health and Human Services

Sanford Health: Dr. David Wilcox, Chief Medical Officer, Kelly Hagen, VP of Nursing and Kayla Winkler, Community Relations

Recommendation: Discussion Finance: None at this time.

CCOOUUNNCCIILL AAGGEENNDDAA IITTEEMM

Meeting Date: March 16, 2020 Action Requested: Near Term Water Treatment Plant – Consider Award of

Bid for Bid Package No. 1 – Iron & Manganese Treatment System – City Project 20-03

Prepared By: Craig J. Gray, P.E. Director of Public Works/City Engineer Reviewed By: Nate Mathews, City Manager

Background: We opened bids on Tuesday, March 10 for the first three bid packages for the near term water treatment plant. These packages were for the iron & manganese treatment, the granulated active carbon (GAC) treatment, and the precast building panels. We are currently designing the fourth and final bid package for the near term plant which will include the general contractor/building and site work. We were pleased that we received multiple bids for all three packages. We had estimated the total cost of these first three bid packages at $3,120,000. The low bids for these three packages total $2,837,520. This is $282,480 less than our initial estimate, so very good news. The city council should pass a separate motion awarding each of the three bids. Discussion The following two bids for the Iron & Manganese Treatment System – Bid Package No. 1 were received:

Westech, Inc. $ 884,803 Tonka Water $ 997,323 Engineer’s Estimate $1,250,000

It was determined after the bid opening that Westech’s bid did not meet all of the requirements of the project documents. They failed to include the proper amount of sales tax in their bid. This was about $69,000 and is considered a material change that the city is unable to accept. Westech, Inc has requested that their bid be withdrawn.

Recommendation: It is recommended that the city council pass a motion awarding the bid for the Iron & Manganese Treatment System to Tonka Water in the amount of $997,323.

Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com

March 13, 2020

Craig Gray Director of Public Works/City Engineer City of Bemidji 1351 5th Street NW Bemidji, MN 56601

Re: City Project No. 20-03, Near Term Water Treatment Plant – Iron and Manganese Treatment System

Dear Mr. Gray:

Bid were received on March 10, 2020, for the above-referenced project associated with the Near Term Water Treatment Plant. The project was advertised for bidding on February 14, 2020, and two Sellers provided bids. The Base Bids received are as tabulated below:

1. Westech, Inc. $884,803.00 2. TonkaWater $997,323.00

After the bids were opened, it was discovered that the price listed in the Westech’s bid submittal did not include sales and use tax as required. Further discussion with Westech indicated that a price increase to include sales and use tax would be required, or that Westech would withdraw the bid. Westech made the decision to withdraw their bid.

Due to the bid withdrawl, Barr recommends that the project be awarded to the next low bidder, TonkaWater. Tonka has supplied similar products for various municipal drinking water facilities within Minnesota and around the country. A copy of Tonka’s bid is attached, as well as a summary of the bids received.

Please let me know if you have questions about this project.

Sincerely,

Julia Macejkovic, P.E.

Enclosure

WesTech Engineering, Inc. • 600 Arrasmith Trail • Ames, Iowa 50010 westech-inc.com

March 12, 2020 Craig Gray Director of Public Works/City Engineer City of Bemidji 1351 5th Street NW Bemidji, MN 56601 RE: City Project No. 20-03 – Iron and Manganese Treatment System WesTech Bid Proposal No. 1830606 Dear Craig, Thanks for the opportunity to provide a proposal for the project as detailed above. WesTech has been providing equipment to the municipal market since 1935. I have attached our MN installation list for your reference. Over the last 85 years, we have delivered equipment to every state in the US along with a multitude of International countries. Having said this, WesTech is not set up to collect taxes in most states and countries. This has not been an issue as the installing contractor or community have historically payed the taxes directly. These entities are more familiar with the specific tax codes and payment procedures. Ultimately, the selected equipment offering for this project will be assigned to an installing contractor. That contractor will pay the taxes to the respective tax agencies. As detailed in our proposal, the price for the equipment is $884,803. This price does not include taxes as detailed on Page #25 of our proposal. It appears that the tax rate for Bemidji is 7.875%. This translates to a required tax amount of $69,678.24. The total sell price of our equipment including the detailed taxes would be $954,481.24. I think it is relevant to indicate that the tax amount is not negotiable with the state, county or local officials. This amount is fixed based on the dollar amount of our proposal. For that reason, the community of Bemidji should be justified to consider this in the evaluation as a fixed amount does not provide an advantage for one supplier over another. In addition, Article 18 of the Instructions to Bidders provides the ability for the community to waive informalities and select the offering that would be in the best interest of Bemidji. Outside of the tax question, our proposal is compliant with the specifications. If our proposed price (including taxes) were the most economical option, wouldn’t that be in the best interest to select WesTech? If the additional tax amount will not be considered in our proposal price, we respectfully request to pull our offering from consideration. Again, thanks for the opportunity and we hope that we can work with you on this water treatment project.

WesTech Engineering, Inc. • 600 Arrasmith Trail • Ames, Iowa 50010 westech-inc.com

Sincerely, Tom Dumbaugh, P.E. Regional Sales Manager cc: Dick Corbett/Vessco


Meeting Date: March 16, 2020 Action Requested: Near Term Water Treatment Plant – Consider Award of

Bid Package No. 3 – Precast Building Panels – City Project 20-03

Prepared By: Craig J. Gray, P.E. Director of Public Works/City Engineer Reviewed By: Nate Mathews, City Manager

Discussion The third bid package for the near term water treatment plant is for the Precast Building Panels package. The following two bids were received:

Molin Concrete Products $636,133.05 Wells Concrete Products $662,006.17 Engineer’s Estimate $670,000.00

Barr has reviewed the bids and is recommending award to Molin Concrete Products. Recommendation: It is recommended that the city council pass a motion awarding the bid for the Precast Building Panels to Molin Concrete Products in the amount of $636,133.05.

Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com

March 11, 2020

Craig Gray

Director of Public Works/City Engineer

City of Bemidji

1351 5th Street NW

Bemidji, MN 56601

Re: City Project No. 20-03, Near Term Water Treatment Plant – Precast Building Panels

Dear Mr. Gray:

Bid were received on March 10, 2020, for the above-referenced project associated with the Near Term

Water Treatment Plant. The project was advertised for bidding on February 14, 2020, and two Sellers

provided bids. The Base Bids received are as tabulated below:

1. Molin Concrete Products $636,133.05

2. Wells Concrete Products $662,006.17

We have reviewed the bids and their attachments and recommend that the project be awarded to the

apparent low bidder, Molin Concrete Products (Molin). We recommend the contract be awarded for the

Base Bid price listed above, and not consider the deduct alternate (allowing use of taller installation

equipment) at this time. Molin has supplied similar products for various municipal drinking water facilities

and Barr has previously found their work to be of good quality. A copy of Molin’s bid is attached, as well

as a summary of the bids received.

Please let me know if you have questions about this project.

Sincerely,

Mustafa Igdelioglu, P.E.

Enclosure


Meeting Date: March 16th, 2020 Action Requested: 2020 Street Renewal Project – Consider Resolution

Awarding Bid – City Project 20-01 Prepared By: Samuel C. Anderson, P.E. Assistant City Engineer Reviewed By: Craig J. Gray, P.E., DPW/City Engineer Nate Mathews, City Manager

Background: On January 6th, 2020 the City Council approved the feasibility report for the proposed 2020 Street Renewal Project. A public hearing was held on February 3rd and at the conclusion of the hearing the city council passed a resolution ordering the project and authorizing the preparation of engineering plans and the receipt of bids. The streets that are proposed to be included in the 2020 program are shown on the attached Exhibit A and include:

Riverside Drive NE Lake Avenue – Country Lane NE Country Lane NE Riverside Drive NE – Greenbriar Lane NE Greenbriar Lane NE Lake Avenue – Country Lane NE Ivy Lane NE Riverside Drive NE – Greenbriar Lane NE Gould Avenue SE 2nd Street SE – 4th Street SE Wilson Avenue SE 3rd Street SE – 4th Street SE 27th Street NW Park Avenue NW – Irvine Avenue NW 29th Street NW Park Avenue NW – Irvine Avenue NW

Bids A bid opening for the project was held on Wednesday, March 11th, 2020 and the following three bids were received:

Bidder Total Bid Reierson Construction $ 714,175.35 Northern Paving, Inc. $ 722,705.15 Gladen Construction $ 982,061.50 City Engineer’s Estimate: $ 750,000.00

Finances: The low base bid of $714,175.35 will result in a total project cost of approximately $822,250.00 after design engineering and construction inspection costs are added in. This is roughly $40,000 less than the amount that was estimated at the public hearing. Funding for the project is proposed from the following sources: Assessments $ 166,388 Sanitary Sewer Utility Fund $ 8,000 Water Utility Fund $ 11,000 Storm Water Utility Fund $ 128,000 City Tax Levy $ 425,000 Construction Fund Reserves $ 83,862 $ 822,250 Recommendation: It is recommended that the city council adopt the attached resolution awarding the bid to Reierson Construction, Inc. in the amount of $714,175.35 for the 2020 Street Renewal – City Project 20-01.

RESOLUTION NO.

A RESOLUTION AWARDING BID

FOR CITY PROJECT NO. 20-01 2020 Street Renewal Project

WHEREAS, pursuant to advertisement for bids for the 2020 Street Renewal Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement:

BIDDER TOTAL BID AMOUNT

Gladen Construction $982,061.50

Reierson Construction $714,175.35

Northern Paving, Inc. $722,705.15

AND WHEREAS, Reierson Construction, Inc. of Bemidji, MN, is the lowest responsible bidder; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF BEMIDJI, MINNESOTA:

1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Reierson Construction, Inc. for total bid in the amount of $714,175.35 for the 2020 Street Renewal Project according to the plans and specifications therefor on file in the office of the City Engineer.

2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. The foregoing resolution was offered by Councilmember , and upon due second by Councilmember , was passed by the following vote: Yeas: Nays: Absent: Passed: ATTEST: APPROVED: Michelle R. Miller, City Clerk Rita C. Albrecht, Mayor

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