city of bayswater · pdf file12.8 late items 104 12.8.1 aged care hostel 104 ... 14.3.2 durham...

CITY OF BAYSWATER

MINUTES

OF THE

ORDINARY MEETING

OF COUNCIL

25 October 2005

ORDINARY COUNCIL MEETING MINUTES 25 OCTOBER 2005

Page i

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ............................................................................................ 1

2 RECORD OF ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED) ............................................................................... 1

3 PUBLIC QUESTION TIME .................................................................................. 2

4 APPLICATIONS FOR LEAVE OF ABSENCE .................................................. 4

4.1 Applicant: Cr Barry McKenna 4 File: 16.1

4.2 Applicant: Cr Ian McClelland, JP 5 File: 16.1

4.3 Applicant: Cr Victor Rosenberg 5 File: 16.1

4.4 Applicant: Cr Lou Magro 5 File: 16.1

4.5 Applicant: Cr Graham Pittaway 5 File: 16.1

5 CONFIRMATION OF MINUTES ........................................................................ 6

5.1 Ordinary Meeting : 27 September 2005 6

5.2 Special Meeting : 28 September 2005 6

6 DISCLOSURE OF FINANCIAL INTEREST SUMMARY................................ 6

6.1 Disclosures at Committee Meetings 6

6.2 Disclosures at Council Meetings 7

7 URGENT BUSINESS.............................................................................................. 7

8 PETITIONS.............................................................................................................. 7


Page ii

9 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................ 8

10 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING IF GIVEN DURING THE MEETING ................... 8

11 ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 17 OCTOBER 2005 ............................................................................................... 11

11.1 Law Enforcement 11

11.1.1 Security Watch Status Report 11 File No: 1.1.22

11.2 Public Relations 15

11.3 Community Services 15

11.4 Library 16

11.4.1 Internet use and advertising review of the Library Policies 16 File No: 16.4.2

11.5 Recreation and Culture 18

11.5.1 Bayswater Primary School - Request for Capital Works Funding 18 File No: MUR-56/ 18.1.18

11.5.2 Bayswater Waves Aquatic Centre Marketing & Promotions for Memberships in 2006 22 File No: 18.1.1

11.5.3 Bayswater Waves Management Report 25 File No: 18.1.1

11.5.4 Community Sporting and Recreation Facilities Fund (CSRFF) Grant Application Assessments 26 File No: 7.1.4

11.5.5 Local Travelsmart Access Guides and Dual Use Paths within the City 34 File No: 15.1.114

11.6 Properties 38

11.7 Report of Outside Bodies 38

11.8 Administration 39

11.8.1 Quarterly Reports 39 File No: 3.1.1.1


Page iii

11.8.2 Supply of Provision of Catering 40 File No: 20.2

11.8.3 Western Australian Government Public Accounts Committee Inquiry 42 File No: 15.1.113: PF/137

12 PLANNING AND DEVELOPMENT SERVICES COMMITTEE 18 OCTOBER 2005 ............................................................................................... 46

12.1 Heritage Development Review Committee 46

12.1.1 Heritage Development Review Committee Minutes 46 File No: PF/135

12.2 Building 48

12.2.1 Council ratification of items dealt with under Council's Policy for Single Residential Development 48 File No: 16.2

12.3 Scheme Amendments 52

12.4 GENERAL BUSINESS 53

12.4.1 Status Report - Planning Complaints/Zoning Breaches 53 File No: 16.2

12.4.2 Proposed Road Closure 54 Location: Lot 6 No 38 Toowong Street, Bayswater File No: Too-16/38

12.5 Development Applications 55

12.5.1 Council ratification of items dealt with under Council's Policy for Delegated Authority 55 File No: 16.2

12.5.2 Two Grouped Dwellings - 19 Rokeford Way 58 Location: Lot 611, No. 19 Rokeford Way, Morley File No: ROK-23/19

12.5.3 Proposed Dwelling 61 Location: Lot 3 Unit 2 No 5 Elizabeth Street, Maylands File No: ELI-20/5

12.5.4 Proposed Dwelling 64 Location: Lot Swan L 03785 Pt Lot 2 No 7A Birkett Street,

Bedford File No: BIR-29/7A


Page iv

12.5.5 Proposed Granny Flat 68 Location: Lot 581 No 3 Babbington Crescent, Morley File No: BAB-1/3

12.5.6 Additions to Single Dwelling - 18 Swan Bank Road, Maylands 71 Location: Lot 10 No 18 Swan Bank Road, Maylands File No: SWA-51/18

12.5.7 Change in Use to Automotive Sales - 28-30 John Street, Bayswater 76 Location: Lots 202, 203 and 304, Unit 2, No. 28-30 John Street,

Bayswater

12.5.8 Proposed Addition to Existing Signage - Bayswater Family Centre 79 Location: Lot 10 No 53 - 59 Murray Street, Bayswater File No: MUR-56/53-59

12.5.9 Proposed Signage Roy Weston Integrity 81 Location: Lot 100 No 109 Caledonian Avenue, Maylands File No: CAL-62/109

12.5.10 Service Station extensions to include Convenience Store 84 Location: Lot 1 No 502 Guildford Road, Bayswater File No: GUI-29/502

12.5.11 Proposed Educational Establishment 87 Location: Lot 1 No 16 Durham Street, Bayswater File No: DUR-27/16-18

12.6 Town Planning Scheme No. 23 90

12.6.1 Proposed Pylon Sign 90 Location: Lot 28 Unit 2 No 129 Russell Street, Morley File No: RUS-35/129

12.6.2 Change in Use to Service Industry 92 Location: Lot 32, Units 1, 2 & 3 No 12 Boag Road, Morley File No: BOA-33/12

12.6.3 Change in Use to Warehouse 95 Location: Lot 44, No. 9 Boag Road, Morley File No: BOA-33/9

12.6.4 Consolidated Outline Development Plan - Precinct 8 98 Location: Lots 4, 5, 6 & Reserve 27829, Nos. 133-137 Russell

Street and Lots 1, 2, 3 & 25, Nos. 28-34Rudloc Road, Morley

File No: RUS-35/137, RUD-30/28

12.7 Subdivision and/or Amalgamations 102


Page v

12.7.1 Council ratification of Subdivisions and Amalgamations 102 File No: 16.2

12.8 Late Items 104

12.8.1 Aged Care Hostel 104 Location: Lots 69 & 938 No's 2 & 4 Whittock St, Embleton File No: WHI-29/4

12.8.2 Unauthorized Storage of Disused Materials 107 Location: Lot 138 No. 8 Kelvin St, Maylands File No: KEL-20/8 File No: SHA-7

13 TECHNICAL SERVICES COMMITTEE 19 OCTOBER 2005 .................... 111

13.1 Health 111

13.1.1 Unkempt Property 52 Katanning Street Bayswater 111 File No: KAT-2/52 vol 2

13.2 Engineering 112

13.2.1 Parking Restrictions - Shaftesbury Avenue, Bedford 112 File No: SHA-7

13.2.2 Surrender of Drainage Easement Through Lots 111-113 (No. 1-5 Leith Place, Morley 114 File No: LEI-10; LEI-10/1, LEI-10/3, LEI-10/5; 20.1.3

13.3 Parks and Gardens 115

13.4 Tenders and Purchases 116

13.4.1 Annual Supply Tender No. 44-2005 and Tender No. 45-2005 116 File No: 20.2/44-2005; 20.2/45-2005

13.4.2 Tender No. 3-2004 Street Sweeping 120 File No: 20.2/3-2004

13.5 General 122

13.5.1 Monthly Expenditure 2005/2006 - 30 September 2005 122 File No: 6.2.3


Page vi

14 FINANCE & PERSONNEL COMMITTEE 19 OCTOBER 2005.................. 127

14.1 Aged Persons Homes 127

14.2 Financial Reports 128

14.2.1 Financial Reports for Period Ending 30 September 2005 128 File No: 6.2.14

14.2.2 Accounts Payable as at 19 October 2005 160 File No: 6.2.14

14.2.3 Accounts Receivable as at 7 October 2005 164 File No: 6.2.14

14.2.4 Investment Portfolio Report as at 10 October 2005 166 File No: 6.2.14

14.3 Donations 169

14.3.1 Danny Caddy, Jack Dewsbury, Sarah O'Brien - St Paul's Primary School - National Titles of Tournament of the Minds, Sydney 169 File No: 6.2.6, SAL-2/170, CEN-66/6, NEV-5/9A

14.3.2 Durham Road School Fundraising Quiz Night 170 File No: DUR-27, 6.2.6

14.3.3 Durham Road School - Installation of Playground 171 File No: DUR-27, 6.2.6

14.3.4 Jacob Alaga - Pacific Games, Melbourne 172 File No: DEV-8/51, 6.2.6

14.3.5 Marc See - World Schools Cross Country Championships, Italy 173 File No: DOO-32/11, 6.2.6

14.3.6 Personal Advocacy Service 174 File No: HOL-37/28, 6.2.6

14.3.7 St Peter's Primary School - Family Fun Day 175 File No: 6.2.6

14.4 Personnel 176

14.5 Administration 177

14.5.1 Financial Performance Review - Three Months to 30 September 2005 177 File No: 6.2.3


Page vii

14.5.2 2005 Annual General Meeting of Electors 180 File No: 3.1.8, 3.1.8.1

14.5.3 Acceptance of City of Bayswater's Annual Financial Statements for Inclusion in the 2004/2005 Annual Report 181

14.5.4 Debtors Write-Off - Outstanding Dog Infringement Charges 182 File No: 6.2.4.1

14.6 Capital Works 183

14.7 GENERAL BUSINESS 184

14.7.1 Bayswater Community Financial Services Ltd (Bayswater Community Bank) - Company Secretarial, Treasury and Other Services 184 File No: 15.1.118

CR LOU MAGRO, JP, DECLARED A FINANCIAL INTEREST CR IAN MCCELLAND, JP, DECLARED A FINANCIAL INTEREST CR BARRY MCKENA DECLARED A FINANCIAL INTEREST MR MARIO J CAROSELLA DECLARED AN IMPARTIAL INTEREST MR TED BUDZINSKI DECLARED AN IMPARTIAL INTEREST FINANCE AND PERSONNEL COMMITTEE

14.7.2 Minutes of the 3 October 2005 Meeting of the Trader Group Review Committee 189 File No: 15.1.121

14.7.3 Use of Advertising Banners 192 Location: Bayswater Townsite, Progress Street Precinct, and

Maylands Townsite. File No: 16.4, PF/092, PRO-22, PF/120

14.8 REFERRED ITEMS 194

14.8.1 Local Travelsmart Access Guides and Dual Use Paths within the City 194 File No: 15.1.114

15 REPORTS OF MANAGEMENT / OCCASIONAL COMMITTEES ........... 198

15.1 GOLF COURSES MANAGEMENT COMMITTEE 10 OCTOBER 2005 198

15.1.1 Golf Courses Management Committee Meeting 198 File No: 16.3.9

15.1.2 2005 City of Bayswater Corporate Charity Golf Day 201 File No: 16.3.9


Page viii

15.2 SELECTION OF DIRECTOR OF TECHNICAL SERVICES OCCASIONAL COMMITTEE MEETINGS 203

15.2.1 Selection of Director of Technical Services Occasional Committee 203 File No: 16.1

15.2.2 Appointment of Director of Technical Services 207 File No: 16.1



15.3 MANAGER FOR RESIDENTIAL AGED CARE FACILITIES REVIEW COMMITTEE 13 OCTOBER 2005 215

15.3.1 Manager for Residential Aged Care Facilities Review Committee 215 File No: 6.1.3

15.3.2 Manager for Residential Aged Care Facilities Review Committee 218 File No: 6.1.3

16 MAYOR S REPORT........................................................................................... 221

17 AFFIXING OF COMMON SEAL ..................................................................... 223

17.1 Authorisation for Affixing of the Common Seal 223

18 DISCUSSION OF MATTERS BEHIND CLOSED DOORS .......................... 224

19 CLOSURE ............................................................................................................ 224


Page 1

CITY OF BAYSWATER

Minutes of the Ordinary of the Bayswater City Council which took place in the Council Chambers, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Tuesday, 25 October 2005.

M I N U T E S

Immediately preceding the official opening of the meeting, His Worship the Mayor, CR TERRY KENYON, JP, introduced the winning recipients of the Heritage Awards. Ms Rosemary Cant, a representative of the Old Bakery, was presented with the winning plaque and certificate for the 'Conservation and Enhancement of the Built Environment' award for 42 Eighth Avenue, Maylands. Mr Adam Karanikis and his daughter Tamara were presented with a certificate for winning the award for Adaptive reuse of a Heritage Building for 202 Whatley Crescent, Maylands.

1 OFFICIAL OPENING

The Chairperson, His Worship the Mayor CR KENYON, JP, welcomed those in attendance and declared the meeting open for the ordinary business of Council at 7:34 pm.

2 RECORD OF ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

In Attendance

West Ward

Cr Terry Kenyon JP, Mayor Cr Alan Radford Cr Marlene Robinson

North Ward

Cr Ian McClelland JP, Deputy Mayor Cr Lou Magro Cr Graham Pittaway, OAM

Central Ward

Cr Barry McKenna Cr Victor Rosenberg Cr Michael Sabatino

South Ward

Cr Terry Gaunt Cr Sonia Turkington


Page 2

Officers

Mr Mario J. Carosella Chief Executive Officer Mr Bob Jarvis Director of Administration & Community Services Mr Ted Budzinski Director of Finance Mr Martyn Glover Director of Technical Services Ms Francesca Lefante Director of Planning and Development Services Ms Sandra Found Executive Assistant Ms Miranda Mastin PA/Director of Administration and Community Services

Apologies

Nil.

Leave of Absence

Nil.

Observers

1 Press 7 public and 3 guests

3 PUBLIC QUESTION TIME

In accordance with Section 5.24 of the Local Government Act 1995, time is allocated for questions to be raised by members of the public.

The following question was submitted in writing: (Questions reproduced as written)

1 Mr Brabazon, 100 Garratt Road, Bayswater

Just a short note to let you know that my wife and myself had been to Bunnings in Russell Street. As we got down to the footpath in Russell Street from the Bunnings path and turned right onto the driveway of Bunnings my wife fell into a hole in the drive way which was approximately a 5cm drop in the foot path. My wife fell flat on her front. I got her up and went back to let Bunnings know at approximately 3.20pm - 3.25pm.

His Worship the Mayor, Cr Kenyon JP, thanked Mr Brabazon for bringing this incident to the attention of the Council and advised that this footpath will be looked at immediately and the problem rectified. The Mayor extended best wishes to Mr Brabazon s wife on behalf of the Council.

A copy of the written questions and Council's written response is at Appendix 1.


Page 3

The following questions were submitted verbally:

2 Mr Alan Whyatt, 25 Cooper Road, Morley

1. What is the Council s policy about disposal of asbestos fencing? Is it to be left laying on the verge for six months or more? Because this is what is happening in Cooper Road.

One house has been demolished and another has been built. Planning Officers should be attending to ensure things are being built correctly. Are they doing their job and making sure things get cleaned up? It s strewn across the road and on footpaths everywhere. It is a problem. It is like a tip there. It s on the corner of Cooper and Wylde Road.

His Worship the Mayor, Cr Terry Kenyon, JP, thanked Mr Wyatt for bringing this matter to the attention of the Council. This matter will be taken on board and investigated immediately.

2. My wife has to use a mobilised wheelchair and by going around with this we have come to see the state of some of the footpaths. In McGilvray Avenue there is vegetation from private gardens growing out on to the footpath and covering half of it. No-one is taking responsibility for this and cutting it back, and half of the footpath is taken up by vegetation. We also have difficulty trying to pass parked cars that park across the footpath. This happens regularly. Recently, about two weeks ago, the footpath at 28A Wolseley Road was opened up by somebody and that person put three spikes around it. It is still the same and is left unattended. Now there is a hazard for anybody with a pram or a wheel chair, we can t go past it.

3. People park on the footpath and not driveways. Council is not doing their job properly in my opinion.

4. About four weeks ago I put in a request to Council that urgent consideration be given to my wife regarding the footpath between Wolsley, Lincoln and Cooper Roads as the Police have told me that my wife does not have a legal right to go onto the road with a wheelchair as is can t be licenced for the road use. The response was that it would be completed in the future . What is the future? Surely there must be something in the Council s budget considerations for these types of issues.

His Worship the Mayor, Cr Terry Kenyon, JP, advised that Council has a budget review coming up and will be looking at the costing in this review to see what can be done about the footpath. All issues raised will be taken on board and will be addressed. A written response for each individual question will be provided.

Cr Graham Pittaway, OAM, informed Council, through the Chair, that this letter is in Technical Services and has been followed through on behalf of this ratepayer and will be put up at the next Council meeting.

A copy of Council's written response is at Appendix 2.


Page 4

The following questions were submitted in writing: (Questions reproduced as written)

3 Mr Harry Bastow, 35 Stone Street, Maylands

Just recently I was at a meeting with a number of elderly residents of Bayswater, they raised a number of concerns. The loudly voiced concern was about the lack of seating and a drinking water fountain at the Riverside Boat Ramp area. They also stated that the ideal position would be the shady roundabout area. Could this request be considered

As you would realise that this is along exciting journey for the mobile elderely and also the carers to get to the boat ramp which is not located on a bus route.

At Eric Singleton Bird Sanctuary the City of Bayswater have already demolished and removed the bitumen bypass path. But left the 2 concrete seats still institute. As the Friends Group have mulched the area which is now ready for planting. These 2 seats serve no function now the path has been removed.

Please Mr Mayor it is possible for these seats to be relocated to the roundabout area of Riverside Gardens Boat Ramp before the planting takes place in the old bypass path area.

His Worship the Mayor, Cr Terry Kenyon, JP, advised that the issues raised will be considered by this Council and a written response supplied. An apology must be given for the response Mr Bastow received to a question raised at the Ordinary Meeting of Council in September. The information provided by staff at the of the response was incorrect. However the response has since being amended and a new letter has been forwarded in today s mail. I would like to publicly advise you that a drinking fountain will be installed at Gibbney Reserve, as $4,500 has been put aside for this project in a reserves fund.

A copy of the written questions and Council's written response is at Appendix 3.

4 APPLICATIONS FOR LEAVE OF ABSENCE

4.1 Applicant: Cr Barry McKenna

File: 16.1

Cr Barry McKenna requested Leave of Absence from 26 October 2005 to 3 November 2005 inclusive and from 7 November 2005 to 21 November 2005 inclusive.


Page 5

4.2 Applicant: Cr Ian McClelland, JP

File: 16.1

Cr Ian McClelland, JP, requested Leave of Absence from 29 October 2005 to 5 November 2005 inclusive.

4.3 Applicant: Cr Victor Rosenberg

File: 16.1

Cr Victor Rosenberg requested Leave of Absence from 9 November 2005 to 16 November 2005 inclusive.

4.4 Applicant: Cr Lou Magro

File: 16.1

Cr Lou Magro requested Leave of Absence from 1 November 2005 to 4 November 2005 inclusive.

4.5 Applicant: Cr Graham Pittaway

File: 16.1

Cr Graham Pittaway requested Leave of Absence from 1 November 2005 to 18 November 2005 inclusive.

COUNCIL RESOLUTION

CR MARLENE ROBINSON MOVED , CR GRAHAM PITTAWAY SECONDED that Leave of Absence be granted as follows:

Cr Barry McKenna from 26 October 2005 to 3 November 2005 inclusive and from 7 November 2005 to 21 November 2005 inclusive.

Cr Ian McClelland, JP from 29 October 2005 to 5 November 2005 inclusive.

Cr Victor Rosenberg from 9 November 2005 to 16 November 2005 inclusive.

Cr Lou Magro from 1 November 2005 to 04 November 2005 inclusive.

Cr Graham Pittaway from 1 November 2005 to 18 November 2005 inclusive.

CARRIED


Page 6

5 CONFIRMATION OF MINUTES

5.1 Ordinary Meeting : 27 September 2005

CR LOU MAGRO MOVED, CR TERRY GAUNT SECONDED, that the Minutes of the Ordinary Meeting of Council held on Tuesday, 27 September 2005 which have been distributed, be confirmed as a true and correct record.

CARRIED

5.2 Special Meeting : 28 September 2005

CR IAN MCCLELLAND, JP, MOVED, CR ALAN RADFORD SECONDED, that the Minutes of the Special Meeting of Council held on Wednesday, 28 September 2005 which have been distributed, be confirmed as a true and correct record.

CARRIED

6 DISCLOSURE OF FINANCIAL INTEREST SUMMARY

6.1 Disclosures at Committee Meetings

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at Committee Meetings held during October 2005:

Date Name Committee and Item No.

19.10.2005 Cr Magro Finance- Item 7.1

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of proximity interest were made at Committee Meetings held during October 2005:

Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the following disclosure of interests affecting impartiality were made at Committee Meetings held during October 2005:


19.10.2005 Mr Carosella Finance- Item 7.1 19.10.2005 Mr Budzinski Finance- Item 7.1

Registration of Interest

In accordance with the City of Basywater Policy ADS-P14

Awarding of Contracts to Business Entities closely associated with Councillors and Staff Members, the following disclosure of interests were made at Committee Meetings during October 2005:

Nil.


Page 7

6.2 Disclosures at Council Meetings

In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the Council meeting held on 25 October 2005:-

Date Name Item No.

25.10.2005 Cr Magro Finance Item 14.7.1 (Admin item 7.1)

25.10.2005 Cr McClelland Finance Item 14.7.1 (Admin item 7.1)

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of proximity interest were made at Committee Meetings held during October 2005:

Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the following disclosure of interests affecting impartiality were made at the Council meeting held on 25 October 2005


25.10.2005 Mr Carosella Finance Item 14.7.1 (Admin item 7.1)

25.10.2005 Mr Budzinski Finance Item 14.7.1 (Admin item 7.1)

7 URGENT BUSINESS

Nil.

8 PETITIONS

8.1 Cr Sonia Turkington tabled a petition containing 55 signatures objecting to the use of commercial banners in the Maylands town centre.

A copy of the petition is at Appendix 4.

8.2 Cr Terry Kenyon, JP, tabled a letter from Mr Gary Warne regarding Banner Poles in Morley and Bayswater.

A copy of the petition is at Appendix 5.


Page 8

Cr Michael Sabatino withdrew from the meeting at 7.55pm.

9 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

10 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING IF GIVEN DURING THE MEETING

COUNCIL RESOLUTION

CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED that:

The items for consideration be:

1. the dissolution of Councils four current Standing Committees; and

2. the holding of two Ordinary Meetings of Council per month, one on the second Tuesday of each month the other on the fourth Tuesday of each month.

CARRIED

Cr Michael Sabatino returned to the meeting at 7.57pm.


Page 9

FOR INFORMATION ONLY This page does not form part of the Council agenda/minutes

ADMINISTRATION AND COMMUNITY SERVICES 17 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Administration and Community Services Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Monday, 17 October, 2005 commencing at 7:14pm.

NOTE: Committee recommendations are subject to adoption, or otherwise, at the following Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.

ATTENDANCE AND APOLOGIES

Members

Cr Marlene Robinson Chairperson Cr Ian McClelland JP, Deputy Mayor Cr Alan Radford Cr Terry Gaunt Cr Terry Kenyon JP, Mayor (Deputy for Cr Barry McKenna)

Officers

Mr Mario Carosella Chief Executive Officer Mr Bob Jarvis Director of Administration and Community Services Mr David Burton A/Manager Administration Services

Observers

Cr Sonia Turkington

Apologies

Cr Barry McKenna


Page 10


ADMINISTRATION AND COMMUNITY SERVICES 17 OCTOBER 2005

DELEGATED AUTHORITY BY COUNCIL

There were no items appearing in these minutes for which the Administration and Community Services Committee had been granted delegated authority to act by the Council in accordance with Section 5.23 of the Local Government Act 1995 and therefore the meeting was not open to the public.

DEPUTATIONS

Nil.

DECLARATION OF INTEREST

Nil.

CONFIRMATION OF MINUTES

Minutes of the meeting of the Administration and Community Services Committee held on 19 September 2005, which had been circulated, were confirmed as a true and correct record.

Moved: Cr Terry Gaunt Seconded: Cr Ian McClelland, JP

CARRIED

BUSINESS OUTSTANDING

Nil.


Page 11

11 ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 17 OCTOBER 2005

11.1 Law Enforcement

COUNCIL DECISION - EN BLOC RESOLUTION

As Chairperson, CR MARLENE ROBINSON MOVED, CR TERRY GAUNT SECONDED en bloc the Committee recommendations of items 11.1.1 to 11.5.3.

11.1.1 Security Watch Status Report Attachments: Incidents by category and Suburb

September Extract of Daily Incidents

Police Crime Statistics

File No: 1.1.22 Officer: Director of Administration and Community Services

Application

To advise Council of the progress and activities of the City of Bayswater Security Watch Services for September 2005

Background

The City of Bayswater Security Watch Service has been in operation since 1 January, 1997 to patrol all streets, homes, schools, parks and business premises within the City. In accordance with Council s resolution to extend the Security Watch Service Agreement with Chubb, since 21 January 2005, security watch patrols hours have reduced from 504 to 423 hours per week.

Comment

Security Report

In the past twelve (12) months (October 2004 to September 2005) the Security Watch Service dealt with a total of 8,357 incidents, a decrease from 8,651 incidents for the same period last year. The variation in the six (6) incident categories for the same time last year is shown below:

Incident Category Oct 2003 to Sep 2004 Oct 2004 to Sep 2005 Variation %

Property 1660 1439 -13.3 Persons 1282 782 -39.0 Damage 4024 4871 21.0 Disturbances 686 446 -35.0 Vehicles/Traffic 494 561 13.6 Requests 505 258 -48.9 TOTAL 8651 8397 -3.4

The year statistics show decreases in all categories with the exception of Damage and Vehicles/Traffic .


Page 12

The five highest incident categories attended during September were: Incident Type Total No. % Graffiti 171 39.22 Damaged Items / Vandalism 121 27.75 Alarms Attended 71 16.28 Vehicle / Traffic Accident 43 9.86 Assaults / Fighting / Disturbances 30 6.88

The breakdown of all incidents by suburb and year total and extracts of daily incident reports are attached.

Chubb has provided a GPS report for all vehicles for the month of September. The report indicates that all streets have been visited during the period. The total report verifying the presence of the vehicles is in excess of 30 pages and the data is available for members if requested. The City has arranged for random extracts of video footage to be provided by Chubb throughout the month.

Graffiti Report

Between 1 September and 30 September, 2005 (approximately four weeks) 364 works requests for graffiti removal were received.

Monthly Graffiti Removal

GRAFFITI

JUN

200

5

JUL

200

5

AU

G 2

005

SEP

T 2

005

Commercial Properties REMOVED (fences and shopfronts on boundary)

21 42 30 23

Commercial Properties NOT REMOVED (private property)

31

50

*99

*12

Residential Properties REMOVED (fences)

33 46 51 46

Residential Properties NOT REMOVED (within property line)

1

10

6

0

Public Utilities REMOVED (bus stops, power poles)

98 165 209 181

Public Utilities NOT REMOVED (inside fenced areas, path on Railway property WAWA etc.

4

12

**9

**10

City of Bayswater REMOVED (buildings, fences and street furniture)

65 96 99 92

TOTAL

253

421

503

364

* Multiple reports have dropped significantly this month.

** Mainly on Main Roads WA property (bridges and railway paths)


Page 13

Hotspots

This month s hotspots were:

1. Train Stations (Bayswater and Maylands), Shops etc. 2. Near major shopping centres and bus routes.

The main areas for graffiti removal remain to be train stations, major bus routes such as Walter Road, Beaufort Street, Guildford Road etc and near shopping centres.

Comparison of Commercial to Residential Properties

COMMERCIAL

TOTAL

%


23 6.3%


12

3.3%

RESIDENTIAL

TOTAL

%

Residential Properties REMOVED (fences) 46 12.6


0

0%

Comparison of Commercial to Residential Properties (1 August to 30 August 2005)

COMMERCIAL

TOTAL

%


30 6.0%


99

19.7%

RESIDENTIAL

TOTAL

%

Residential Properties REMOVED (fences) 51 10.1%


6

2.0%

Committee Comment

The committee commented on the anti-social behaviour of people congregating at the park at the Maylands Library, and requested that following action take place:

the Technical Services department be requested to cut back the overgrown bushes located at the Library;

a letter be sent requesting police support and Aboriginal Police Aides to be involved and attend future incidents; and

Bayswater Police be sent a letter reminding them that incidents are still occurring at the Library.


Page 14

COUNCIL RESOLUTION

(COMMITTEE/OFFICER RECOMMENDATION)

As Chairperson CR MARLENE ROBINSON MOVED, CR TERRY GAUNT SECONDED the Committee recommendation:

That the information relating to the activities of the City of Bayswater Security Watch Services for the month of September 2005 be received.

CARRIED BY EN BLOC RESOLUTION


Page 15

11.2 Public Relations

Nil

11.3 Community Services

Nil


Page 16

11.4 Library

11.4.1 Internet use and advertising review of the Library Policies Attachments: Policy 1

Policy 2


Application

To consider a review of the Libraries Internet Use policy - LB-P03 and the Libraries Advertising Material / Community Information policy - LB-P04.

Background

Council resolved in March 2005 that the City would undertake a review of all policies on an annual basis. In September 2005, Council resolved that a Special Council Meeting be organised at which Councillors will review the policies. The last full review of the City of Bayswater Policy Manual was on 23 July, 2003.

All of the Libraries policies will be up for a review at the Special Council Meeting. It is requested that two of the policies be reviewed outside of this process as they are policies that impact the day to day operations of the library service.

Comment

The Internet Use policy was last updated on 22 October, 2002. The proposed amendments will incorporate the following:

a notice of indemnity;

access and availability, outlining the rules and procedures to be followed to ensure fair access to all users of the service;

what resources can be accessed from the library internet service;

legislative requirements;

assistance provided by staff;

privacy issues;

use of filtering software; and

copyright information.

As this policy is a living document that is referred to by staff and patrons daily it needs to reflect the current climate of use. The above additions and amendments to the policy reflect the current parameters under which patrons access the service. The amended policy is at attachment 1.

The Advertising Material / Community Information policy was last updated on 23 July, 2003. The amendments proposed provide guidelines for the assessment of community information for display within the City of Bayswater Libraries. This policy is referred to daily due to the material being requested to be displayed by the public. The amended policy is at attachment 2.


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COUNCIL RESOLUTION



That:

1. the amended policy Libraries

Internet Use Policy - LB-P03 be accepted; and

2. the amended policy Libraries

Advertising Material / Community Information Policy - LB-P04 be accepted.



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11.5 Recreation and Culture

11.5.1 Bayswater Primary School - Request for Capital Works Funding Attachments: Correspondence received from the Bayswater Primary

School P&C

Correspondence received from the School Principal

File No: MUR-56/ 18.1.18 Applicant: Bayswater Primary School Officer: Director of Administration and Community Services

Application

To consider a request from Bayswater Primary School to provide a range of capital works to the Bayswater Primary School s Oval, located between Leake and Murray Streets, Bayswater.

Background

Correspondence dated 14 July has been received from the Bayswater Primary School P&C requesting assistance with the installation of playground equipment and upgrade of cricket nets on the school oval. A copy of this correspondence is at attachment 1.

Officers responded to this correspondence by forwarding details of the City s policy relating to the school s request and seeking confirmation that the school would be responsible for ongoing maintenance of the equipment. The School Principal has confirmed their agreement to accept responsibility for maintenance of the equipment and a copy of this correspondence is at attachment 2.

Officers met with representatives from the Bayswater Primary School on Thursday, 22 September, 2005 to clarify the P&C s request.

The works requested by the School include:

installation of new playground equipment

installation of 2 new basketball half-courts

repairs to existing cricket nets

The following table demonstrates the costs associated with the school s requests, including its priority ranking for the projects:

Ranking Item Cost (ex GST)

Priority 1 New playground equipment including sand softfall and limestone surround

$13,760.00

Priority 2 2 new basketball half-courts including concrete pad

$5,000.00 ea

Priority 3 Upgrades to existing cricket wickets $12,000.00

Total

$35,760.00


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The costs detailed above are estimates based on similar works previously undertaken by the City.

In accordance with this policy Council may consider requests for capital funding to assist with the development of facilities on school grounds subject to the following conditions:

a. The facilities will be made available for community use outside of school hours;

b. The school is able to demonstrate a broad community need (beyond that of the school s need) for the facility;

c. Provision of the facility is not

considered to be a fundamental responsibility of the Department of Education and Training or the school;

d. The project has the support of the School s Parents and Citizens Association;

e. The project is intended to address a significant safety risk that is outside of the school s control; and

f. It is considered that completion of the project will enhance the appeal of the City for current and prospective residents.

This policy states that any Council contribution towards capital works on school grounds cannot exceed 50% of the project cost or $20,000 for any single project and cannot exceed $50,000 in any five year period.

Comment

It is important to consider the School s request in the context of the parameters established by Council with respect to capital works funding for public and private schools.

1. The facilities will be made available for community use outside of school hours The School principal has confirmed (verbally) that the play equipment would be accessible to the community outside of school hours. A written agreement to this effect would be necessary to ensure access continues beyond the Principal s tenure at the School.

2. The school is able to demonstrate a broad community need (beyond that of the school s need) for the facility The Department of Planning and Infrastructure s Liveable Neighbourhoods policy recommends that all residential properties should have access to playground facilities within 400m. On this basis, this City should have approximately 60 playgrounds. The City currently has 100 playgrounds within its boundaries, excluding those located at schools and community centres and as such, it could be argued that there already exists an over-provision of playgrounds within the City.

The school is located approximately 260m from Bert Wright Reserve and 335m from Mills Avenue Reserve, both of which have playground equipment. On this basis, it may be difficult for the School to demonstrate that additional play equipment is required to meet community demand.


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However, given that the school oval is fully accessible (as it is located adjacent to the school) it is likely that playground equipment would be well utilised by the general community.

3. Provision of the facility is not considered to be a fundamental responsibility of the Department of Education and Training or the school The Department of Education and Training is understood to have allocated $2 million for playground upgrades at school sites in the current financial year. When one considers that the City has approximately $2.5 million worth of playground infrastructure within its boundaries, funding of $2 million to be provided by the Education Department is unlikely to result in any significant improvement of playground facilities on school sites.

However, by providing funding the Department is recognising that the provision of playground equipment at schools is a Departmental responsibility and Council may wish to be mindful of accepting responsibility for funding facilities that are a State Government responsibility.

4. The project has the support of the School s Parents and Citizens Association The Bayswater Primary School s P&C Association supports this project. This is confirmed by the fact that the original request was received from the P&C.

5. The project is intended to address a significant safety risk that is outside of the school s control The school s existing play equipment is in a poor and unsatisfactory condition, particularly its wooden playground equipment. However, the City would not be held directly responsible if any injury were to occur in relation to this equipment as it is located on Education Department land and is therefore the responsibility of that Department.

6. It is considered that completion of the project will enhance the appeal of the City for current and prospective residents This criterion is somewhat ambiguous and Council would be best placed to determine whether the installation of new play equipment at Bayswater Primary School will enhance the appeal of the City for current and prospective residents.

General Comments

It is important to note that at present not all of the City s playgrounds meet current Australian Standards and it could be argued that any funds available for playground equipment should be utilised to rectify the situation.

The City often receives requests from schools to contribute towards capital works projects and it is likely that such requests will increase if Council supports the Bayswater Primary School in this instance. Any allocation of funds to the Bayswater Primary School is likely to establish a precedent for similar requests in the future. Therefore the City must carefully consider the financial impact this may have.


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Although a policy has been adopted to support capital works at schools, no funds have been allocated to support the policy. Despite the issues involved, the City strongly supports the notion of positive play and physical experiences for children. The school s existing play equipment is in a poor and unsatisfactory condition.

Given the location and design of the school oval it is likely that any new equipment installed at this site would be used by the broader community. Should Council wish to support the Bayswater Primary School in this instance it is suggested that any contribution be limited to 50% of the cost of installing the playground equipment only as the remainder of the equipment requested is clearly the responsibility of the Education Department. No provision exists within Council s current budget to fund this project and any funding would need to be referred to a budget review or Council s 2006/07 budget deliberations.

Policy Implications

Council Policy RC-P18, Capital Works Funding for Private Schools within the City of Bayswater, defines the circumstances in which Council may consider providing funding for public and private schools within the City.

Financial Implications

No funding has been provided in Council s current budget to assist the Bayswater Primary School with its request.

Officer Recommendation

That an amount of 50% towards the cost of installing new playground equipment on the Bayswater primary School Oval be listed for consideration on Council s 2006/07 budget subject to written agreement guaranteeing community access and the Department for Education and Training accepting maintenance responsibility.

The Committee considered this item and changed the Officer recommendation to be reassured that the Department of Education and Training would maintain the equipment.

COUNCIL RESOLUTION

(COMMITTEE RECOMMENDATION)


That an amount of 50%, being $6,880, towards the cost of supplying and installing new playground equipment on the Bayswater primary School Oval be listed for consideration on Council s 2006/07 budget subject to written agreement guaranteeing community access and the Department for Education and Training accepting maintenance responsibility of equipment to the Australian Standards.



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11.5.2 Bayswater Waves Aquatic Centre Marketing & Promotions for Memberships in 2006 Attachments: Marketing and Promotions Calendar

File No: 18.1.1 Officer: Director of Administration and Community Services Refer: Item 11.5.4 Ordinary Meeting of Council 14.12.2004

Application

To consider marketing and promotion options for the sustainability of memberships at the Bayswater Waves Aquatic Centre for 2006.

Background

In December 2004 ordinary Council meeting, the following recommendations inter-alia were made:

That

1. the practice of value-adding promotions be supported in preference to price-cutting promotions; and

2. the 2005 marketing calendar for new and/or re-signing memberships, together with the range of new promotional opportunities, as outlined in the report, be approved .

Comment

The report will outline the following:

1. Marketing and Promotions for Memberships at the Aquatic Centre for 2006; and 2. Current Membership Base.

1. Marketing and Promotions

Current Initiatives

Currently Bayswater Waves runs a fortnightly awareness campaign in the local print media in the form of paid advertisements.

Other forms of marketing are:

Display stands and trade information stalls at a variety of community fairs, shopping centres and the like.

Fitness WA promotions in Cosmopolitan, Women s Weekly, Men s Health magazines

Business Member Reward Program (referral)

Melbourne Cup luncheon (in conjunction with the Café)

Members Christmas function (usually bbq)

Members morning tea for the launch of the Les Mills Exercise Class (quarterly)


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The Centre has two major external promotions to encourage membership, they are:

7 days for $7.00

Shop-a-Docket promotion available at Coles and Woolworth Supermarkets at

Centro Galleria, Noranda Palms and Beechboro Shopping Centres. (YTD this promotion has joined 304 new members, and generated income of $21,162.50).

Potential initiatives to increase membership

Members to receive extra time when referring a new member.

All renewing members to receive the Centre newsletter Waves Whistler through the mail, enclosing the latest program of services and activities.

Forwarding a lost sheep postcard reminding a member who has not used their membership for over three months of the benefits in returning to their health and fitness program.

Developing a series of summer evening health food and drinks tasting in conjunction with the Café.

Three major promotions each year (in January, June and December). The January promotion could be targeted at the Direct Debit Memberships, with the June and December promotion targeted to an upfront Full Facility Membership.

Bonus month for existing 12 month members who renew before their contract expires.

Monthly Value-add Promotions

A marketing calendar for the Health Club has been developed for 2006 and is shown at attachment 1.

2. Current Membership Base

The following table demonstrates the current membership base for the month of September 2005 compared to the same month in 2004.

Membership Type September 2004 September 2005

Full Facility 394 418

Gym 315 437

Pool 176 198

Aerobics 52 78

Gym & Pool 589 652

Gym & Aerobics 107 139

Pool & Aerobics 51 38

TOTAL

1684 1960


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The Aquatic Centre continues to grow, fulfilling its achievements of corporate values and maintaining its reputation as Perth s Premier Indoor Aquatic Playground . The overall membership has seen a significant increase of 16 percent compared to the same period in 2004 and is nearing an all time high with a monthly retention rate of approximately 70 percent.

Policy Implications

$49,690 was provided within Bayswater Waves 2005/2006 operating budget to support the value added promotions and marketing initiatives.

COUNCIL RESOLUTION



That:

1. the practice of value-adding promotions be supported in preference to price-cutting promotions; and

2. the 2006 marketing calendar for new and/or re-signing memberships, together with the range of new promotional opportunities, as outlined in the report, be approved.



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11.5.3 Bayswater Waves Management Report Attachments: Report of Activities and Operations September 2005


Application

To consider the report of activities at the Bayswater Waves Aquatic Centre for September 2005.

Background

A copy of the report of activities and operations undertaken in the month of September 2005 is at attachment 1.

Committee Comment

The Committee requested that it be noted how well the Centre has performed, particularly because of the difficulties with plant during the last twelve (12) months.

COUNCIL RESOLUTION



That the report of activities and operations at the Bayswater Waves Aquatic Centre for September 2005 be received.



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11.5.4 Community Sporting and Recreation Facilities Fund (CSRFF) Grant Application Assessments File No: 7.1.4 Officer: Director of Administration and Community Services Refer: Item 11.5.3 Ordinary Meeting of Council 28.10.03

Item 11.5.1 Ordinary Meeting of Council 26.10.04 Item 11.5.2 Ordinary Meeting of Council 26.07.05 Item 11.5.7 Ordinary Meeting of Council 23.08.05 Item 11.5.5 Ordinary Meeting of Council 23.08.05

Application

To assess applications for funding through the Department of Sport and Recreation s Community Sporting and Recreation Facilities Fund (CSRFF).

Background

Each year the Department of Sport and Recreation makes available grant funding through the Community Sporting and Recreation Facilities Fund (CSRFF) to assist incorporated community groups and local governments with the development of facilities for sport and recreation.

Eligible organisations can apply for funding of up to one third of the cost of a project to a maximum of $1.8 million.

Applications for the current round of funding must be submitted to the Department of Sport and Recreation prior to Friday, 29 October 2005. Applicants will be advised of the outcome of their submissions in March 2006.

Within the CSRFF program, two funding categories exist. They require different levels of planning and information included in submissions and are as follows:

Annual Grants ($2,500 to $90,000)

these grants are available for smaller, less complex projects. Funding for successful grants would be made available in this 2006/07 financial year.

Forward Planning Grants ($90,001 to $1.8million)

these grants are available for more complex projects that require extensive planning. Funding for forward planning grants will be made available in any one, or a combination of the next three financial years.

The intent of the CSRFF program is to provide well planned facilities for sport and recreation that increase participation and physical activity.

As a component of the application assessment process, local governments are required to assess all applications received. Applications must be given a priority ranking in order of importance for the local government. No two projects can be given the same priority ranking. In addition to assigning a priority ranking, projects must be rated against the following criteria as defined by the Department of Sport and Recreation:


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Well planned and needed by the municipality;

Well planned and needed by the applicant;

Needed by the municipality, more planning required;

Needed by the applicant, more planning required;

Idea has merit, more preliminary work needed; and

Not recommended.

The Department of Sport and Recreation recommends that the assessment of all applications should be premised upon the Key Principles of Facility Provision as follows:

1. Project justification; 2. Planned approach; 3. Community input; 4. Management planning; 5. Access and opportunity; 6. Design; 7. Financial viability; 8. Coordination; and 9. Potential to increase physical activity.

Comment

The City wrote to all sporting clubs located within its boundaries to advise of the current funding round on 1 July 2005. Information was circulated and access details to the Department of Sport and Recreation website was also provided.

The City has prepared three applications for the current round of CSRFF for the following projects:

1. RA Cook Reserve Clubroom Development; 2. Houghton Park Facility Upgrade; and 3. Installation of four synthetic turf courts and lighting at the Bayswater Tennis Club.

Another application has been received from Canoeing WA to extend the existing ANA Rowing Club shed to provide additional storage for paddle craft.

Each of these applications are summarised below. Due to the size of the applications, they have not been included as attachments, however, copies can be made available to Councillors upon request.

RA Cook Reserve Clubroom Development

Following the preparation of a Master Plan for RA Cook Reserve an application has been prepared seeking funding for the development of the new clubroom facility to be constructed on the site of the existing two storey venue. The new facility will consist of the following:

Social room;

Change rooms;

Public toilets;

Bar;

Kitchen; and


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Storage areas.

At its meeting on 23 August, 2005, Council considered a report with respect to the RA Cook Reserve Master Plan and made the following resolution:

That:

1. Council adopt the final RA Cook Master Plan as presented; and

2. An amount of $550,000 for the construction of multi-purpose clubrooms at RA Cook Reserve, being two thirds of the estimated project costs, be listed for consideration in the 2006/07 budget development process depending upon the outcome of the City s CSRFF application.

Given the extensive planning process that has occurred to develop a Master Plan for RA Cook Reserve and the potential for the new facility to meet the needs of five separate sporting clubs, it is proposed that this project be given a priority ranking of 1 and a rating of well planned and needed by the municipality.

Houghton Park Facility Upgrade

The need for improved facilities at Houghton Park has been identified through consultation with the sporting clubs located at this reserve. Upgrades to the building will include extensions to the social room, new toilets, extensions to the verandah including tiered viewing areas, and renovations to the kitchen and internal toilets.

Houghton Park is a well utilised reserve that is home to a variety of sporting groups. At its meeting on 23 August, 2005, Council considered a report regarding proposed upgrades to Houghton Park and made the following resolution:

That:

1. Council adopt the Houghton Clubroom revised floor plan as presented; and

2. An amount of $142,000 for facility extensions of Houghton Park clubrooms, being two thirds of the estimated project costs, be listed for consideration in the 2006/07 budget development process depending upon the outcome of the City s CSRFF application.

It is proposed that this project be assigned a priority ranking of two (2) and a rating of well planned and needed by the municipality.

Installation of Four New Synthetic Turf Tennis Courts at the Bayswater Tennis Club

The Bayswater Tennis Club has submitted two previous CSRFF applications seeking to install four clay courts. Each of these applications have been unsuccessful and it is understood that the Department of Sport and Recreation maintains reservations with respect to the installation of clay tennis courts.

In light of feedback received from the Department of Sport and Recreation the Bayswater Tennis Club has revised its position with respect to additional courts and believes that synthetic turf courts may be the most appropriate alternative.


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The Administration and Community Services Committee received a deputation from the Bayswater Tennis Club in July 2005 with respect to the Club s long term facility development plans and made the following resolution:

That:

1. the Bayswater Tennis Club s deputation be received;

2. the Bayswater Tennis Club re-apply for financial support for the development of four synthetic turf tennis courts and floodlighting of the courts through the Department of Sport and Recreation s Community Sporting and Recreation Facilities Fund (CSRFF) in the current funding round; and

3. the future funding allocation of the four synthetic turf tennis courts be listed a priority one item on the 2006/07 budget deliberations, once the outcome of the City s CSRFF application is known.

The current application for synthetic turf tennis courts at the Bayswater Tennis Club has been prepared by Officers and it is intended that the application be submitted by Council rather than the Club in recognition of its importance in providing tennis courts at an appropriate standard within the City.

It is proposed that this application be given a priority ranking of three (3) and a rating of well planned and needed by the municipality.

Extensions to the ANA Rowing Club Shed at Hinds Reserve, Bayswater

Canoeing WA has submitted an application seeking to extend the existing ANA Rowing Club shed at Hinds Reserve to provide additional storage for paddle craft. Providing storage at Hinds Reserve for canoeing will enable a continuation of the Western Australian Institute of Sport s talent development programs at this site and will see the establishment of a formal canoe club within the City.

Canoeing WA s proposal will need the approval of the Swan River Trust and is likely to require consultation with aboriginal elders prior to the project proceeding. However, given the City s strong association with canoeing through events such as the Avon Descent, Canoe Marathon World Championships and the annual UWA Paddle Challenge, it is suggested that a strong case exists to further promote the sport through the development of appropriate facilities on the foreshore.

It is recommended that this application be given a priority ranking of four (4) and a rating of well planned and needed by the municipality.

General Comments

In assessing and rating projects presented for CSRFF funding, Council must be mindful of ensuring its assessments are objective, and provide an accurate reflection of the community benefits that will be delivered as a result of their completion. Objective assessments completed by local governments provide valuable information to the Department of Sport and Recreation in determining what projects should be supported. The CSRFF program is a competitive funding program with demand typically exceeding the funding available for allocation.


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All projects submitted for CSRFF consideration are assessed by local government, State Sporting Associations, and the Department of Sport and Recreation. The City s assessment forms only one component of the assessment process.

Applicants will be advised of the outcome of their CSRFF applications towards the end of March 2006, thereby allowing Council to consider any financial contributions of its own as part of the budget process for 2006/07.

It is important to note that to remain eligible for funding, work cannot commence on any projects until the outcome of applications is known.


Sourcing external grant funding to assist with facility developments within the City will have a positive effect on the City s financial position and allow for the provision of high quality infrastructure for sport and recreation.

Officer's Recommendation

That the following project assessments be forwarded to the Department of Sport and Recreation with the City s CSRFF grant applications:

Project Project Rating Priority

R A Cook Reserve Clubrooms

Well planned and needed by the municipality

1

Houghton Park Facility Upgrades


2

Bayswater Tennis Club

Installation of 4 synthetic tennis courts


3

Canoeing WA Extensions to the ANA Rowing Club shed


4

The Committee considered this item and changed the Officer recommendation as they wanted to arrange to meet with a delegation from Canoeing WA and Bayswater Rowing Club to discuss the extensions.


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Committee Recommendation to Council

That:

1. the following project assessments be supported in full and forwarded to the Department of Sport and Recreation with the City s CSRFF grant applications:




1



2




3

2. the following project assessment be supported and forwarded to the Department of Sport and Recreation with the City s CSRFF grant applications, subject to:

the design being refined with particular attention to the façade; and

the outcome of discussions with Canoeing WA and the ANA Rowing Club regarding the future of the shed.




4

ADDENDUM TO ITEM

25.10.05

A late application has been received from the Perth Bayswater Rugby Union Football Club (attached)

seeking Council s endorsement of the application so that it can proceed to the department of Sport and Recreation for the next round of funding. The application seeks funding for the lighting upgrade of Morley Reserve this matter was considered by Council in September 2005.

Councillors will recall that at its Ordinary meeting in September 2005 it resolved:

That:

1. The estimated cost of $215,763 to upgrade the floodlighting at Morley Reserve in order to comply with Australian Standards be noted;

2. Council support for an upgrade of floodlighting at Morley Reserve be contingent upon the Perth Bayswater Rugby Union Football Club submitting an application for funding through the Department of Sport and Recreations CSRFF program;

3. Depending upon the outcome of the application referred to in point 2, the balance of funds required to undertake the project be listed for consideration in Council s 2006/07 budget deliberations; and

4. a further report about drainage issues on the reserve be presented to the Technical Services Committee .


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The application mentioned was received on Friday, 21 October, 2005, after the consideration of applications by the Administration and Community Services Committee on the 17 October, 2005. It should be noted that the application is seeking all of the funding from the Department (all $215, 763) and this is contrary to the guidelines which stipulate that the Department s contribution is limited to one third of the total.

If Council wishes to have this submission considered by the Department, this figure will need to be reduced to $71,921, with the balance to be considered during the Council s budget deliberations for 2006/2007 as per Council s resolution.

It is suggested that if this is so that Council adds the additional resolution:

3. That Council endorses the CSRFF application by the Perth Bayswater Rugby Union Football Club, subject to the club agreeing to alter the amount applied for to $71,921 and the balance being considered by Council in its budget deliberations for the 2006/07 budget as per its resolution in September 2005.


Lighting upgrade of Morley Reserve


5

Council considered the addendum report and in support of the additional recommendation resolved to change the Committee Recommendation.

COUNCIL RESOLUTION

As Chairperson CR MARLENE ROBINSON MOVED, CR TERRY GAUNT SECONDED an amendment to the Committee recommendation:

That:

1. the following project assessments be supported in full and forwarded to the Department of Sport and Recreation with the City s CSRFF grant applications:




1



2




3

2. the following project assessment be supported and forwarded to the Department of Sport and Recreation with the City s CSRFF grant applications, subject to:

the design being refined with particular attention to the façade; and

the outcome of discussions with Canoeing WA and the ANA Rowing Club regarding the future of the shed.


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4

3. That Council endorses the CSRFF application by the Perth Bayswater Rugby

Union Football Club, subject to the club agreeing to alter the amount applied for to $71,921 and the balance being considered by Council in its budget deliberations for the 2006/07 budget as per its resolution in September 2005.


Lighting upgrade of Morley Reserve


5

The Amendment was put and CARRIED

The Amendment became the Motion.

The Motion was put and CARRIED


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As Chairperson CR MARLENE ROBINSON MOVED, CR IAN MCCLELLAND, JP, SECONDED en bloc the Committee recommendations of items 11.5.5 to 11.8.1.

11.5.5 Local Travelsmart Access Guides and Dual Use Paths within the City

Attachments: Correspondence Received from DPI

Travelsmart Access Guide Proposed Coverage Area

Production of Local Travelsmart Guides Information received from DPI

File No: 15.1.114 Officer: Director of Administration and Community Services Refer: Ordinary Meeting of Council Item 13.2.1 22.04.05

Application

To consider the development of a Travelsmart Local Access Guide in partnership with Department of Planning and Infrastructure (DPI) to promote shared paths, safe cycling and public transport routes within the City.

Background

The DPI has approached the City with a proposal to develop a Travelsmart Local Access Guide in partnership with the Town of Bassendean. A copy of correspondence received from DPI is at attachment 1.

Travelsmart Local Access Guides highlight safe walking, cycling and public transport routes to encourage active transport. Over 15 different guides are currently available including the City s of South Perth, Subiaco, Melville, Belmont and Cockburn and the Towns of Victoria Park, Cambridge and Vincent.

DPI recognises that a gap exists in the current coverage areas of the guides and approached the City in March to determine Council s level of interest in developing an Access Guide in partnership with the Town of Bassendean. DPI has offered $6,000 to the City of Bayswater and the Town of Bassendean for the production of an Access Guide.

The Town of Bassendean and the City of Bayswater cover sufficient area to be included in one map. This will reduce costs for each Council whilst remaining consistent with the area and size standards of other Access Guides. The Town of Bassendean has accepted DPI s proposal and is ready to proceed with the project immediately. Each Council would receive 5,000 copies of the Access Guide in accordance with the proposal provided by DPI.

A copy of the proposed coverage area for the guide is at attachment 2.

Comment

In considering the development of an Access Guide, it is important to note that Council has not designated any of its paths as shared paths except the principle dual use path along the river. Many paths within the City, whilst complying with the criteria defining shared paths, are classified as footpaths. The DPI has advised that for the Access Guide to


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become a valuable community resource, it would be preferable for all paths that comply with design requirements to be designated as shared paths.

At its meeting on 15 April 2003, Council considered a request from the Western Australian Local Government Association (WALGA) to comment on issues addressed in an Office of Road Safety discussion paper Cycling on Footpaths in Western Australia and made the following resolution:

That the Western Australian Local Government Association be advised that Council only supports a minor amendment to the existing road rules which will allow adults who accompany children under the age of 12 years to cycle on footpaths.

Under the Road Traffic Code 2000, the following applies:

The rider of a bicycle who is 12 years of age or older shall not ride on a footpath, that is not a shared path or a separated footpath.

The discussion paper Cycling on Footpaths in Western Australia distributed by WALGA recommended that consideration be given to extending the use of footpaths by cyclists from children under the age of 12 to include all ages. This recommendation was based on:

A national regulatory impact statement suggesting that footpath cycling will have no adverse safety impacts, as the level of footpath cycling is not expected to change from that which currently exists in this State;

Footpaths can provide a safer cycling environment, especially for those most vulnerable eg. children, the elderly and inexperienced riders;

It is very difficult to enforce a ban on adult footpath cycling, as is evident now; and

Legalising footpath usage by cyclists will address the current confusion experienced by adult cyclists as to where they may legally ride as well as enhance the potential enforcement of regulations governing the use of paths.

The Office of Road Safety s research data suggested that legalising cycling on footpaths by users of all ages will not adversely impact on safety, amenity or the legal liability of Local Governments.

Officers from the Office of Road Safety and DPI have advised that all the available evidence suggests that a Council s liability exposure will not increase if footpaths that meet the standards for shared paths are signed as such. Council s liability is generally based on safety of the facility, not whether it is signed or not. Should Council have any concerns regarding this issue it is recommended that our Insurer be approached for comment.

It is important to note that conflict on shared paths does occur occasionally, evidenced through complaints received generally from elderly residents. However, the Office of Road Safety and DPI believe that signing footpaths that meet the standards for shared paths is unlikely to change usage patterns. Most fast cyclists will continue to use the roads, with school children and less experienced riders using the paths.


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In accordance with the Road Traffic Code 2000, a shared path must be marked by a sign or road marking at commencement and termination of the path (each intersection). The approximate cost for painting a shared path symbol on the path is $15 per symbol. DPI provides funding via Perth Bicycle Network Grants towards the cost of this work with a 50% contribution required by Council. This signage work does not need to be undertaken immediately but can be completed over a period of approximately 2 years. The cost of this work is estimated at $15,000; therefore the estimated direct cost to Council is approximately $7,500. This funding would need to be allocated within future budgets.

Currently, Council has limited printed material to offer residents who request information on walking or cycling paths within the City. An Access Guide would provide an excellent means by which the information needs of our residents can be satisfied whilst promoting the City s Quality Lifestyle vision.

Local TravelSmart Access Guides promote active transport by encouraging people to walk, cycle or use public transport for more trips. Most personal trips begin or end within a short distance of people s homes. Showing local services within walking or cycling distance can result in people choosing to walk or cycle instead of using a motor vehicle to access those locations. Information about train lines, bus stops and bus routes also improves people s awareness of their travel options for journeys that can be undertaken using public transport. Information regarding the types of items included on an Access Guide is at attachment 3. The guides include relevant community data such as picnic locations, post office boxes, deli s, shopping centres, public toilets and public telephones.

A number of issues including a trend towards sedentary occupations and longer working hours have led to an increase in overweight and obesity. Australia is currently experiencing an obesity epidemic, with 7.4 million Australians considered overweight. Travelsmart Access Guides have enormous potential to increase physical activity and as previously mentioned, can be used to promote the City s Quality Lifestyle vision. With over 15 different Travelsmart Access Guides currently available they are widely used within the community and are highly regarded as a valuable resource tool.

To assist with the development of an Access Guide, an amount of $5000 was listed for consideration with Councils 2005/06 draft budget. However, this funding has not been included with Councils adopted budget. Should Council see value in the development of an Access Guide any contribution from Council would need to be listed for consideration in its first 2005/06 budget review.


No funding has been included with Council s current budget for the development of an Access Guide. The total cost of the project is estimated at $15,000 with costs to be shared equally between DPI, the City of Bayswater and the Town of Bassendean. Additional funding of up to $7,500 would need to be budgeted across the next 2 financial years to allow appropriate path marking and signing to be carried out.


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COUNCIL RESOLUTION


As Chairperson CR MARLENE ROBINSON MOVED, CR IAN MCCLELLAND, JP, SECONDED the Committee recommendation:

That:

1. the development of an Access Guide in partnership with DPI and the Town of Bassendean be supported in principle;

2. an amount of $5,000 as Council s contribution towards the development of an Access Guide be referred to the Finance and Personnel Committee for funding allocation; and

3. an amount of $7,500 be listed for consideration in the 2006/07 budget deliberations to allow for signing of shared paths as required.



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11.6 Properties

Nil

11.7 Report of Outside Bodies

Nil


Page 39

11.8 Administration

11.8.1 Quarterly Reports Attachments: Reports of Division

File No: 3.1.1.1 Officer: Director of Administration and Community Services

Application

To receive reports from the Sections of the Administration and Community Services Division for the period July 2005 to September 2005 (inclusive).

Background

Council has previously resolved to receive quarterly reports from the following Sections of the Administration and Community Services Division:

Recreation Services

Community Services

Library Services

Administration Services

Comment

Following are the quarterly reports for each section of the Division for Council information.

COUNCIL RESOLUTION



That the quarterly reports from the sections of the Administration and Community Services Division for the period July 2005 to September 2005 (inclusive), be received.



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11.8.2 Supply of Provision of Catering File No: 20.2 Officer: Director of Administration and Community Services Refer: Item 11.9.1 OCM 28 June 2005

Application

To consider the process for tendering for the supply and provision of catering services for the City of Bayswater.

Background

The City of Bayswater annual budget for catering is in excess of $50,000 per annum, spread across various functions.

At the June 2005 meeting it was resolved to call for tender for all or part of the supply and provision of catering, and a working group consisting of the Chief Executive Officer, Director of Administration and Community Services, Manager Administration Services or their representatives and Cr Marlene Robinson, Cr Terry Kenyon, JP, Cr Alan Radford and Cr Lou Magro assist in the development of the tender specifications.

Comment

Under the Local Government Act 1995, Local Government (Functions and General) Regulations 1996, Regulation 21 (1) & (2) Council may seek an expression of interest with respect to the supply of goods or services. Due to the nature of the goods and services to be supplied, it is considered advantageous to place limitations on who can supply tenders for the supply and provision of catering to the City of Bayswater.

This will allow Council to invite tenders from persons it considers to be capable of satisfactorily supplying the goods or service. The working group will soon meet to discuss a draft Expression of Interest which will cover the criteria of:

Demonstrated experience in completing similar supply of goods;

Skills and experience of key personal;

Respondent s resources; and

A demonstrated understanding of the task.

Committee/Officer Recommendation to Council

That Council seek expressions of interest for the supply and provision of catering.

LOST

Council considered this item and changed the Committee recommendation because it believed that Council should call for Tenders for the supply and provision of catering.

COUNCIL RESOLUTION

As Chairperson CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED:

That Council call tenders for the supply and provision of catering.

CARRIED WITH AN ABSOLUTE MAJORITY


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11.8.3 Western Australian Government Public Accounts Committee Inquiry Attachments: Letter 1

Letter 2

File No: 15.1.113: PF/137 Officer: Chief Executive Officer

Application

To consider Council s response to a call for comments from Local Government by the Public Accounts Committee for an inquiry into the oversight of Local Government finance, probity and performance and any role that the Auditor General might play in these processes.

Background

The City is in receipt of a letter dated 23 August, 2005 from the Western Australian Public Accounts Committee seeking submissions as part of its inquiry into a number of issues relating to the accountability of Local Government

principally in probity, finance and performance. A copy of the letter is provided as Attachment1.

The letter sought those submissions by the 30 September, 2005. The Director of Administration and Community Services contacted the Western Australian Local Government Association for information on any likely Local Government sector coordinated response. WALGA advised that they had sought an extension of time for submissions until November 2005, believing that the time frame was far too short for the Association and individual local governments to consider their position. A copy of WALGA s letter to the Committee is provided as Attachment 2.

The Committee has subsequently extended the deadline for submissions until 11 November, 2005, but it is understood that at the time of writing this report no comprehensive coordinated response from WALGA is forthcoming. WALGA has advised that one of the concerns that has been articulated is that the costs for auditing are likely to rise dramatically if they are to be overseen by the State Auditor General. The Association has also expressed the view that the so called recent events in Local Government referred to in the Committee s letter is ambiguous and needs clarification and probably refers to a relatively small number of issues that do not reflect the otherwise strong performance of local government.

At first reading, it would appear that the two main issues under review are the role of the Department of Local Government in examining finance, probity and performance issues in local government, and the possible role of the Auditor General in these matters. It is understood that the Department is preparing its own submission, as is the LGMA (Local Government Managers Australia). It is not clear what other matters the Committee has deemed to be relevant to the inquiry at this time.

Comment

The City of Bayswater may wish to provide its own submission expressing its opinion on the matters under inquiry. If it were to do so, it is also possible that the Committee would ask a representative from the City to attend a formal meeting of the Committee to speak to the submission.


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Council may wish to consider its position on a possible shift in oversight of some key local government matters from the Department of Local Government to the State Auditor General.

A recommendation is provided below which reflects the status quo, but Council may wish to choose alternatives such as: ask for the opportunity to comment on the findings of the enquiry when it is completed, or positively support the shift of some responsibilities in these areas from the Department to the State Auditor General. The latter option is difficult to comment on because until the enquiry is complete the breadth of changes and the implications for local government cannot be determined.

The Chief Executive Officer would like to discuss with the Committee the current audit system which is a top end audit at a cost of $12,500 per annum which requires further discussion or consideration by the Council.

COUNCIL RESOLUTION



That the City provide a submission to the Public Accounts Committee Inquiry seeking that no changes be made to the current accountability reporting requirements of local government, and seeking an opportunity for all local governments to further comment on the Inquiry outcomes before any changes are made.

CARRIED


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PLANNING AND DEVELOPMENT SERVICES 18 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Planning and Development Services Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Tuesday 18 October 2005 commencing at 7:17 pm.



Members

Cr Lou Magro Chairperson Cr Terry Kenyon JP, Mayor Cr Marlene Robinson Cr Michael Sabatino Cr Sonia Turkington

Officers

Mr Mario J. Carosella Chief Executive Officer Ms Francesca Lefante Director of Planning and Development Services Mr Joe Gomboc Manager of Building Services Mr Damien Martin Manager of Planning Services

Observers

Cr Terry Gaunt Cr Alan Radford


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PLANNING AND DEVELOPMENT SERVICES 18 OCTOBER 2005


There were no items appearing in these minutes for which the Planning and Development Committee been granted delegated authority to act by the Council in accordance with Section 5.23 of the Local Government Act 1995 and therefore the meeting was not open to the public.

DEPUTATIONS

Nil.


Nil.


Minutes of the meeting of the Planning and Development Services Committee held on 13 September, 2005 which had been circulated, were confirmed as a true and correct record.

ORDER OF BUSINESS

Items of business were dealt with in the following order: Items 1.1 to Items 8.2.


Nil


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12 PLANNING AND DEVELOPMENT SERVICES COMMITTEE 18 OCTOBER 2005

12.1 Heritage Development Review Committee


As Chairperson CR LOU MAGRO MOVED, CR VICTOR ROSENBERG SECONDED en bloc the Committee recommendations of items 12.1.1 to 12.8.2.

12.1.1 Heritage Development Review Committee Minutes Attachments: Minutes of Meeting - 13 September, 2005

Minutes of Meeting 11 October, 2005

File No: PF/135 Officer: Director of Planning and Development Services

Application

To inform the Council of the minutes of the meeting of the Heritage Development Review Committee which was held on 13 September, 2005 and 11 October, 2005.

Background

A copy of the minutes of the meeting of the Heritage Development Review Committee which was held on 13 September, 2005 and 11 October, 2005 follow this report.

COUNCIL RESOLUTION


As Chairperson CR LOU MAGRO MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation:

That:

1. The minutes of the meeting of the Heritage Development Review Committee which was held on 13 September, 2005 be received.

2. The minutes of the meeting of the Heritage Development Review Committee which was held on 11 October, 2005 be received and the recommendations of the Committee as follows be adopted:

Item 1.1 Heritage Policies and Incentives Program

That:

1. Council adopt the following policies as draft planning policies, advertise them for public comment for a period of not less than 21 days, and refer back to Council for further consideration:

TP-P 6.1: Refund of Planning and Building Fees;

TP-P 6.2: Flexible Application of Statutory Requirement for buildings contained within the City s Heritage List;


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TP-P 6.3: City of Bayswater Heritage Fund subject to the funding contribution to be up to

o $3000 for Residential properties

o $4000 for Commercial properties

TP-P 6.4: Heritage Awards Program.

Item 1.2 Proposed Demolition

That Council resolve to support the proposed demolition of the residence located at Lot 561 No 115 Guildford Road, Maylands subject to compliance with the following conditions:

1. A demolition license is to be obtained for the site, including compliance with all necessary regulations prior to any works taking place; and

2. A photographic record of the property is to be prepared by the City of Bayswater, prior to any demolition works taking place.

Item 2.1 - Municipal Inventory

That Municipal Inventory Management Categories be referred back to Committee for further consideration in terms of Scheme Provisions.



Page 47

12.2 Building

12.2.1 Council ratification of items dealt with under Council's Policy for Single Residential Development File No: 16.2 Officer: Director of Planning and Development Services

Application

The following building applications have been issued with a building licence in accordance with the Residential Design Codes (2002) and Council s policies.

PROPERTY/OWNER BUILDING APPLIC. No.

PROPOSAL

Bagini Lot 37 No.20 Alfreda Ave MORLEY

208308 RHS reduced setback to proposed dwelling. (parapet walls to dwelling)

Letter of non-objection received.

Andrews Lot 744 No.3 Addlestone MORLEY

208271 LHS reduced setback to proposed carport attached to dwelling. Letter of non-objection received.

Huynh Lot 650 No.8 Mallion EMBLETON

208137 Overlooking RHS adjoining property

Letter of non-objection received.

Serra Lot 315 No. 3 Stirling Ct NORANDA

208558 LHS reduced setback to proposed patio. Letter of non-objection received.

Fardo Lot 84 No.8 Kirkham Hill MAYLANDS

208320 LHS reduced setback to proposed dwelling. (parapet wall to garage) Letter of non-objection received.

Sims Lot 502 No. 36A Kitchener Ave

BAYSWATER

208485 RHS reduced setback to patio

500mm Letter of non-objection received.

Menezes Lot 118 No. 5 Menmuir BAYSWATER

208293 Retaining wall over 500mm. Overlooking bed 2 window Letter of non-objection received.

Thompson Lot 112 No. 32 Ramsden Way MORLEY

208498 RHS reduced setback to proposed dwelling. (parapet wall to garage) Letter of non-objection received

Michelson Lot 142 No. 10 Bell Ct MORLEY

208560 LHS reduced setback to proposed patio 500mm Letter of non-objection received

Fuller Lot 31 No. 36 Alfreda Ave MORLEY



Page 48

PROPERTY/OWNER BUILDING

APPLIC. No. PROPOSAL

Lombardi Lot 764 No. 215 Broun Ave EMBLETON

208639 RHS reduced setback to proposed carport 500mm Letter of non-objection received

Bell Lot 447 No.27 Hovea Court MORLEY

208512 LHS reduced setback to proposed addition 1.0m in lieu of 1.5m Letter of non-objection received

Pearson Lot 293 No.6 Doyle St MORLEY

208638 LHS and rear boundaries reduced setback to proposed shed

nil setback Letter of non-objection received

O Reilly Lot 185 No. 42 Priestly St EMBLETON

208702 RHS reduced setback to proposed patio 750mm Letter of non-objection received

Bagley Lot 591 No.19 McCarthy Place NORANDA


Sinclair Lot 39 No.25 Hayward St BAYSWATER

208634 LHS & RHS reduced setback to proposed additions and overlooking issues Letter of non-objection received

Walker Lot 28 No.19 Tolworth Way EMBLETON

208354 RHS reduced setback to proposed additions and overlooking issues Letter of non-objection received

Everley Lot 70 No.19 Toowong St BAYSWATER

208719 Retaining wall on RHS boundary

Letter of non-objection received

Iaschi Lot 29 No.73 Wright Crescent BAYSWATER

208510 Shed setback 500mm from LHS boundary. Letter of non-objection received

Parsons Lot 309 No.66 Napier Road MORLEY

208577 LHS parapet wall to ensuite. Nil Setback Letter of non-objection received

Cherry Lot 12 No.10 Slade St BAYSWATER

208606 LHS reduced setback to proposed patio. Letter of no-objection received

Bridges Lot 365 No.51 Wicks St MORLEY

208619 Reduced setback (1.0m in lieu of 1.5m) to garage on rear boundary. Letter of no-objection received

Caceres Lot 182 No.6 Munyard Way MORLEY

208469 LHS reduced setback to proposed addition to existing dwelling Letter of non- objection received.


Page 49

PROPERTY/OWNER BUILDING APPLIC. No.

PROPOSAL

Doyle Lot 163 No 33 Crowther BAYSWATER

208334 LHS reduced setback to proposed outbuilding attached to dwelling Letters of non-objection received.

Bairstow Lot 2 No.11 Canterbury Rd BAYSWATER

208537 RHS reduced setback to proposed patio Letter of non-objection received.

Farrell Lot 408 No 12 Coston Way MORLEY

208532 LHS reduced setback to proposed addition to existing dwelling. Letter of non-objection received.

Dichiera Lot 32 No 11 Bailey s Retreat MORLEY

208500 RHS reduced setback to proposed parapet wall to garage. Letter of no objection received.

Robbins Lot 10 No 41 Queen Street BAYSWATER

208468 LHS reduced setback to proposed parapet wall to garage. Letter of no objection received.

Leong Lot 327 No 18 Sopwith Elbow MAYLANDS


Letizia Lot 261 No 26 Paperbark Way MORLEY


Harrison Lot 838 No 2 Scotia Place MORLEY

208626 LHS and rear setback reduced to nil for shed and verandah. Letter of no objection received.

Nyuyen Lot 16 No 234 Drake Street MORLEY

208668 Reduced setback to proposed patio

posts on boundary with roof cover setback 500mm. Letter of no objection received.

Gordon Lot 52 No 36 Cobden Street BAYSWATER

208652 Retaining wall along LHS boundary at 1200mm high. Letter of no objection received.

Moschini Lot 603 No 36 Chaffers Street MORLEY

208646 Reduced setback to proposed patio to rear boundary 900mm. Letter of no objection received.

COUNCIL RESOLUTION



That the approvals issued by Council s Manager of Building Services/ Director of Planning and Development Services, in accordance with the Residential Design Codes (2002) and Council s policies, be ratified.



Page 50

12.3 Scheme Amendments

Nil


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12.4 GENERAL BUSINESS

12.4.1 Status Report - Planning Complaints/Zoning Breaches File No: 16.2 Officer: Director of Planning and Development Services

CONFIDENTIAL ITEM

Application

1. To advise Council of the status of unauthorised planning activities within the City.

In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following sub-section applied:

(b) The personal affairs of any person.

COUNCIL RESOLUTION



That:

1. The status report on the complaints regarding unauthorised planning activities be received; and

2. The City investigate provisions within a Local Law that deals with the removal of wrecked vehicles, disused and unsightly material from the verges and report back to Council.



Page 52

12.4.2 Proposed Road Closure Location: Lot 6 No 38 Toowong Street, Bayswater Attachments: Location Plan

File No: Too-16/38 Applicant: Mr. W. Pratt Owner: Mr D.P. Cullen Officer: Director of Planning and Development Services

Application

Mr W. and Ms A. Pratt have requested that Council close a portion of the road reserve in Aldwych Street, Bayswater as depicted in drawing (Refer Attachment No 1)

adjoining their property at Lot 6, No 38 Toowong Street, Bayswater. They wish to purchase this portion of land and amalgamate it with their property.

The 18m2 portion of land is located in Aldwych Street in between Lot 6 Toowong Street and Lot 111 Aldwych Street. The proposal will see the redundant 3m x 3m truncation of the road reservation incorporated into Lot 6 Toowong Street.

Comment

To close this portion of road reserve, Council needs to comply with Section 58 of the Land Administration Act 1997. The process requires that Council advertise the proposal including notifying the service providers and the Department of Planning and Infrastructure.

The Director of Technical Services has no objection to the proposal as the portion proposed for closing:

is no longer required,

has no affect on the existing road infrastructure; and

will help in realigning the road reservation width to what is there presently.

The Council will incur fees for advertising and it is proposed that this be passed onto the applicants.

COUNCIL RESOLUTION



That:

1. The applicants be advised, Council will advertise the proposed road reserve closure in Aldwych Street, Bayswater as shown in the attached drawing.

2. Council will require payment, from the applicants, of $330 (including GST) to cover the costs of advertising the proposal.



Page 53

12.5 Development Applications

12.5.1 Council ratification of items dealt with under Council's Policy for Delegated Authority File No: 16.2 Officer: Director of Planning and Development Services

Application

The following development applications have been granted planning approval in accordance with the Scheme requirements and Residential Design Codes (2002) and Council s policies.

APPLICANT/ PROPERTY

PROPOSAL DATE APPROVED

Hung Ho Lot 607 No 16 Laurina Place, Morley

Additional Grouped Dwelling 29 September, 2005

Norfolk Homes Lot 313 Strata Lot ² No 122A Eighth Avenue, Maylands

Grouped Dwelling 29 September, 2005

Taylor Burrell Barnett Lot 404, No 212 Salisbury Street, Bedford

Additions to Dwelling 13 September, 2005

Jason Atkins Lot 610 Strata Lot 1 No 181 The Strand, Bedford

Carport & Alfresco Additions to existing Dwelling

30 September, 2005

Stevan Vucen Lot 10, Units 4 & 5, No 32 Mooney Street, Bayswater

Additions to Industrial Factory 22 September, 2005

P & K Grosvenor Lot 77 No 19A Robann Way Morley


Impressions Lot 1 No 41 Sussex Street, Maylands

Single Dwelling 28 September, 2005

Aussie Patio Designs Lot 202 No 2A Gilbert Road Bayswater

Patio 28 September, 2005

A Petrovic Lot 223 Unit 1 No 6 Mount Prospect Crescent, Maylands


Poulter Installations Lot 4 No 11A Irwin Road, Embleton


Gavton Constructions Lot 116 No 37 Hannans Street, Morley

Dwelling 15 September, 2005


Page 54

APPLICANT/ PROPERTY


Factory Direct Lot 10 Unit ² No 298 Drake Street, Morely


R Blakeley Lot 294 No 192A Grand Promenade, Bedford

Residential Extensions 14 September, 2005

R Hobekost Lot 59 No 12 Southwark Way, Morley

Rear Grouped Dwelling 29 September, 2005

C Letizia Lot 800 No 78-80 Railway Parade, Bayswater

Raised Patio 6 October, 2005

Mr V Tomazin Lot 507 No 13 Casuarina, Morley

Two Grouped Dwellings 7 September, 2005

Mr P S Long Lot 209 No 34 Gummery Street, Bedford


Impressions Lot 219 No 12 McGilvray Avenue, Morley


Stratawise Lot 2 No 59A McGilvray Avenue, Morley


Scott Park Homes Lot 2 No 61A Rosebery Street, Bedford


Jaxon Constructions Lot 225 No 40 Marriot Way, Morley


Stratawise Lot 867 No 116 Edward Street, Bedford

Two Grouped Dwelling 22 September, 2005

RW Blakeley Lot 90 No 24 Grosvenor Street, Bayswater

Additions & Renovations to existing grouped dwellings

30 September, 2005

Dale Alcock Development Solutions Lot 66 No 24 Crimea Street, Morley

Two Grouped Dwellings 28 September, 2005

Swan Patios Lot 119 No 272A Benara Road, Morley


Chris Northern Patio Installations Lot 61 Unit 1 No 3 Essex Street, Bayswater



Page 55

APPLICANT/ PROPERTY


Outdoor World Lot 7 No 19B Johnsmith Street, Morley

Patio and facility room 8 September, 2005

Outdoor World Lot 871 No 34 Langley Road, Bayswater


RTS Patios Lot 53 No 5 Tonbridge Way, Morley


Paramount Patios Lot 268 No 86C Walter Road West, Bedford


Empire Real Estate Lot 07284 Unit 1 No 7 Parsons St, Embleton

Garage 27 September, 2005

COUNCIL RESOLUTION



That the approvals issued by Council s Manager of Planning Services and Director of Planning and Development Services in accordance with Council s Policy

Delegated Authority, be ratified.



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12.5.2 Two Grouped Dwellings - 19 Rokeford Way Location: Lot 611, No. 19 Rokeford Way, Morley Attachments: Location Plan

Detailed Plans

File No: ROK-23/19 Applicant: C and A Hlaing Owner: C and A Hlaing Officer: Director of Planning and Development Services

Application

MRS Form 1 and plans dated 9 June, 2005 have been received for construction of two grouped dwellings at Lot 611 No 19 Rokeford Way, Morley.

1. The proposal incorporates:-

a) The demolition of the existing single dwelling and the construction of two new grouped dwellings;

b) Access to both dwellings via a 4.0 metre wide common access driveway along the western boundary of the property; and

c) Two garage parapet walls.

2. Council consideration is required for determination of the proposal under the Higher R25 Code as one submission was received objecting to the proposal.

Background

Town Planning Scheme No. 24 Zoning: Residential R20/25

Use Class: Dwelling - Grouped Dwelling 'P'

Lot Area: 756 m²

Existing Land Use: Single Dwelling

Surrounding Land Use: Residential

Size/Nature of Proposed Development: Two Grouped Dwellings

SCHEME PROVISIONS REQUIRED PROVIDED

Setbacks Front Side 1 Side 2 Rear (N)

3.0m (min) 6.0m (av)

1.0m 1.0m 1.5m

3.04m (min) 6.0m (av) 1.15m Nil* 1.5m

Minimum Lot Area 320m2 328m2

Minimum Open Space 50% 53.8% Parking 2 bays per dwelling 2 bays per dwelling

* Written support has been received from two of three subject adjoining neighbours.


Page 57

1. The proposed development generally complies with the requirements of the City s Town Planning Scheme No. 24 and the Residential Design Codes, as the proposal incorporates two parapet walls on the eastern boundary neighbour s consultation in accordance with Council Policy was undertaken.

2. The applicant has demonstrated compliance with the Higher R25 Code requirements in relation to locational and design criteria.

3. In accordance with Clause 8.5.4.3 of the Scheme, the proposal was advertised for a 21 day period, including written notification of surrounding properties. The advertising period closed on 1 August 2005 with three submissions received.

Submissions

4. Three (3) submissions were received during the advertising period, two in support of the proposal and one objecting to a portion of the boundary parapet wall of Unit 2. The objector considers the parapet wall will not enhance their property and may cause a problem for any future development.

5. None of the submitters raised concerns regarding the Higher R25 Code discretion. The specific objection relates to the proposed 1.6 metre portion of a garage parapet wall for Unit 2 which abuts a common boundary (Refer to Attachment No 2).

Comment

Compliance with Scheme and R-Code Requirements

1. Assessment of the application indicates that the proposed development complies with the Acceptable Development Criteria of the R-Codes, the City s Scheme and Council Policies, with the exception of the parapet walls which is required to be considered under Performance Criteria.

2. The two (2) proposed parapet walls for the development have a combined length of 12.2 metres and a height of 3.1 metres above natural ground level and comply with the Acceptable Development Criteria of the R-Codes.

3. The parapet wall in question abuts the south-western corner of the objector s property, setback approximately 10.0 metres from the rear of the objector s dwelling, separated by a swimming pool and garden area. As the wall is 3.1 metres in height and aligned north-south, minimal loss of natural light is expected for the objector s property. For these reasons the proposed parapet wall is not expected to cause any impacts upon amenity nor future development opportunities for the neighbouring property.


Page 58

Summary

The proposed development complies with the Acceptable Development Criteria of the Residential Design Codes, the City s Town Planning Scheme No 24 and Council Policies. The proposed development, in particular the proposed parapet walls, are not anticipated to have a significant detrimental affect on residential amenity and is appropriate in terms of the applicable density code. The application is supported.

COUNCIL RESOLUTION



That planning approval be granted for the proposed two grouped dwellings at Lot 611, No 19 Rokeford Way, Morley in accordance with the application dated 9 June, 2005 subject to standard planning conditions G1, G3, G4, G7, G25, A3, H9, H11, E2, E12 and E13.



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12.5.3 Proposed Dwelling Location: Lot 3 Unit 2 No 5 Elizabeth Street, Maylands Attachments: Location Plan, Detailed Plans

File No: ELI-20/5 Applicant: A Pillinger Owner: R.J Pillinger Officer: Director of Planning and Development Services

Application

MRS Form 1 dated 29 August, 2005 and plans have been received for the construction of a dwelling on Lot 3 No 5 Elizabeth St, Maylands.

1. The proposal incorporates the construction of a two storey dwelling, with access via the existing common property access leg.

2. Council consideration is required as a submission has been received from an adjoining landowner regarding overshadowing.

Background

Town Planning Scheme No. 24 Zoning: Medium Density Residential R30

Use Class: Dwelling - P

Lot Area: 213 m²

Existing Land Use: Vacant Residential


Size/Nature of Proposed Development: Proposed Dwelling


Setbacks Front Side Side Rear

1 1 1 1

Nil * Nil**

1.2 7

Minimum Lot Area 270 213

Minimum Open Space 45% 51.9%

Parking 2 bays 2 bays

* Submission received from adjoining landowner **Non-objection to nil setback received from adjoining landowner.


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Consultation

1. Neighbours consultation was required due to a parapet wall on two boundaries for a

garage and a reduced setback to a balcony. Neighbour non-objection was received from the landowner affected by the reduced setback to the balcony, and one of the neighbours adjoining the garage. The other landowner consulted in regards to the parapet wall has lodged a submission in regards to the proposal.

2. A submission has been received from the owner of Lot 1 No. 5 Elizabeth St, Maylands, whose rear boundary backs onto the front boundary of the development site. The submission whilst not directly objecting to the proposed parapet wall, has raised concerns regarding overshadowing of a small courtyard area to the rear of his property. The adjoining landowner advised that he would like more information regarding the overshadowing calculations for other times of the year despite the R-Codes stipulation that overshadowing be calculated as of the 21 June 2005.The applicant provided additional information to the objecting landowner in regards to this, and no further comments have been made by the adjoining landowner at this time.

Comment


1. An assessment of the application indicates that it complies with the Acceptable Development Criteria of the 2002 R-Codes, the City s Town Planning Scheme No 24 and Policies with the exception of Policy No TP-P 2.13 which requires statements of non-objection for all walls proposed within 1m of a boundary.

Submission

2. A calculation of overshadowing has been undertaken for the proposed development, and it complies with the Acceptable Development provisions of the 2002 R-Codes. The shadow cast on Lot 1 No 5 Elizabeth Street as calculated on the 21 June is approximately 4% of the site area, where a maximum of 25% of site area is permitted under the Codes.

3. The area of Lot 1 which is to be covered by shade as of calculations for the 21 June, being the worst case scenario, is a small patio located off the master bedroom of the dwelling. A larger outdoor living area for the dwelling is located on the opposite side of the dwelling and will not be affected by overshadowing from the proposed development. It is considered that the development will not have a detrimental impact on the neighbouring property, and is therefore considered acceptable.

Summary

The proposal complies with the R-Codes, Town Planning Scheme and Policies with the exception of Policy No TP-P 2.13 which requires statements of non-objection from all adjoining landowners where a boundary wall with a setback of less than 1m is proposed. The development is not considered to have a detrimental impact on the predominant outdoor living area of the neighbouring property, and overshadowing is calculated well below the minimum standards. Accordingly, the proposal is recommenced for approval.


Page 61

COUNCIL RESOLUTION



That planning approval be granted for the construction of a dwelling at Lot 3 No 5 Elizabeth Street, Maylands in accordance with the application dated 29 August, 2005 subject to standard planning conditions; G1, G3, G4, G5, G7, G15, G16, G17, G25, A3, H9, H11, E2, E12, E13.



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12.5.4 Proposed Dwelling Location: Lot Swan L 03785 Pt Lot 2 No 7A Birkett Street, Bedford Attachments: Location Plan & Detailed Plans

File No: BIR-29/7A Applicant: Ross North Homes Owner: P & J Ricciardello Officer: Director of Planning and Development Services

Application

MRS Form 1 and plans were received 9 August 2005 for the construction of a dwelling at Swan L 03785 No 7A Birkett Street, Bedford .

1. The proposal incorporates the construction of one single storey dwelling with access to Birkett Street via a private access leg.

2. Council consideration is required for determination as two submissions were received raising concerns in regards to the development.

3. The applicant has provided the following comments in support of the application:

The adjoining landowner at 9c Birkett St was querying their concerns on the location of our courtyard, which would be irrelevant as we have a single storey design with no overlooking issues. Furthermore, the adjoining development has its main access driveway along the dividing boundary. Therefore there would be no real impact on the adjoining land owner.

To clarify the ambiguous status on the existing fibro fence, it is not the clients intention to remove the fence forward of the parapet wall. The fence will only be removed to the parapet area until the wall is constructed then the owner will ensure fencing is trimmed up to parapet wall edges. The concern raised was by the front unit and we are constructing the parapet wall in front of the rear adjoining unit.

Our client has no objection to match the colour of the parapet wall to be in keeping with the colour of 9C and 9B. The parapet wall will be rendered and the owner will ensure paint colour is selected to match as requested.

With regards to the removal of the lumbago hedge, our clients will make contact with the lady in the front unit to clarify this item, however this should have no impact on the assessment as discussed.


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Background

Town Planning Scheme No 24 Zoning: Residential R20 / 25

Use Class: Dwelling - P

Lot Area: 667 m²

Existing Land Use: Vacant Residential


Size/Nature of Proposed Development: Proposed Dwelling


Setbacks Front Side Side Rear

1 1 1 1

1.5 1

nil* 1.5

Minimum Lot Area 320m² 667m²

Maximum Open Space 50% 54.6%


* Neighbours comments have been received in regards to the proposed parapet wall.

Submission

1. Neighbour comment was required from the adjoining landowners at Unit 1, 2 and 3 No. 9 Birkett Street as the proposal incorporates a parapet wall to the garage. Submissions were received from the landowners of Unit 1 and Unit 3 No. 9 Birkett Street. The issues addressed in the submissions relate to:

a) The appearance of the proposed parapet wall; b) The noise issues that may result from the development; and c) Dividing fences

Comment

Compliance with the Scheme and R-Code Requirements

1. As assessment of the application indicates that it complies with the Acceptable Development Criteria of the 2002 R-Codes, the City s Town Planning Scheme and Policies, with the exception of Policy No. TP-P 2.13 relating to the requirement to obtain statements of non-objection for any boundary walls.


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Submissions

2. The submissions received have raised concerns regarding the status of the existing

dividing fence, the appearance of the proposed parapet wall, and the possible noise issues which could result from the development. These are discussed below.

The appearance of the proposed parapet wall

3. A submission received noted that should the proposed parapet wall be approved, it should be rendered in a colour in keeping with the neighbouring units. The applicant has responded to this comment, and is agreeable to rendering and painting the wall in a colour to match existing dwellings as requested.

Noise Issues

4. One of the submissions received raises issues in regards to the potential noise impacts that could result from the proposed development, making comment that the outdoor living area of the proposal is located facing the neighbouring property, and will subsequently create additional noise for neighbours.

5. The neighbouring property comprises three units, with the common vehicle access leg for the units located closest to the shared boundary with the subject site. This driveway provides a buffer to the development of a dwelling on the subject site. The proposal is considered acceptable in relation to potential noise issues.

Dividing Fences

6. The issue of the dividing fence is covered under the Dividing Fences Act and is a matter to be resolved between the neighbouring landowners. Notwithstanding this, the City will place an advice note on the approval to remind the applicant of their obligations under the Act.

Summary

The proposed development complies with the Acceptable Development provisions of the Residential Design Codes 2002, Town Planning Scheme No 24 and Council s Policy with the exception of Policy No TP-P 2.13. Neighbour comments received in response to the proposed parapet wall to the garage raised concerns in regards to fencing, the appearance of the proposed wall and potential noise impacts that may result from the development. It is not considered that the proposal will increase noise for adjoining properties, the City will notify the applicant of their obligations under the Dividing Fences Act to consult with neighbours before removing fences, and the applicant is agreeable to rendering the parapet wall is a colour matching the development at No 9 Birkett Street. Subsequently, the application is recommended for approval.


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COUNCIL RESOLUTION



That planning approval be granted for a dwelling at Swan Loc. 03785 No 7A Birkett Street, Bedford in accordance with the application submitted 9 August, 2005 subject to standard planning conditions G1, G3, G4, G7, G15, G16, G17, G25, A3, H9, H11, E2, E12, E13; and

1. The proposed parapet wall is to be rendered and painted in a colour appropriate to neighbouring landowners.



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12.5.5 Proposed Granny Flat Location: Lot 581 No 3 Babbington Crescent, Morley Attachments: Location Plan & Detailed Plans

File No: BAB-1/3 Applicant: H.D & V.J Hall Owner: H.D & J.V Hall Officer: Director of Planning and Development Services

Application

1. MRS Form 1 and plans dated 9 August, 2005 have been received for the development of a granny flat on Lot 581 & Lot 50 No. 3 Babbington Crescent & No 204 Beechboro Road North, Morley.

2. The proposal incorporates the realignment of the boundary between the two properties and the construction of a granny flat on Lot 581 No 3 Babbington Crescent.

3. Council consideration is required for determination of the proposal in relation to the maximum plot ratio of the proposed granny flat.

4. The applicant has provided the following comments in support of the application. Unfortunately, our daughter has been diagnosed with a degenerating disease which

will force her into a wheel chair for a sustained period of time before taking her life. She is the full time carer and single mother of a 3 year old girl

My wife and I own and live at 3 Babbington Crescent. We also own 204 Beechboro Rd which adjoins our residence, sharing a common back fence. Our daughter currently resides at this address and has done for many years.

This set up has worked well for us being able to assist our daughter, however her illness has deteriorated to a level where it is getting increasingly difficult for her to cope with the day to day duties of running a household.

It is I and my wife s intention to move the boundary between the two above properties so as to increase the area of 3 Babbington Crescent, thus giving us plenty of room to build a granny flat for our daughter and child to reside. This will enable us to fully assist and care for her in the coming years, as well as give the opportunity to customize a dwelling that will cater for her needs as they inevitably increase with time.

As stated, one of these needs will be the use of a wheel chair. It is indeed this need that has led to the writing of this letter. The proposed building has been designed to be compatible for wheel chair use, which in general means larger. Examples of this are wider door ways, extra room for access and manoeuvrability (such as toilet, bathroom and bed access), as well as space requirements for third party assistance when and if palliative care is required in the future.

Consequent to the above, the dwelling marginally exceeds the preferred limits as stipulated by the Shire. However, we have been informed that application can be made under special circumstances.

We would request that the Shire give due consideration in approving our application in light of the above requirements.


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Background

Town Planning Scheme No. 24 Zoning: Residential R20 / 25

Use Class: Dwelling

Lot Area: 689 m² & 800m²

Existing Land Use: Residential


Size/Nature of Proposed Development: Proposed Granny Flat


Setbacks Side Side Rear

1 1 1

9 2

4.8

Minimum Open Space 50% 65%


Comment


1. An assessment of the application indicates that the proposal complies with the Acceptable Development Criteria of the R-Codes for the construction of a granny flat with the exception of the provisions relating to maximum plot ratio for ancillary accommodation.

Ancillary Accommodation

2. The Acceptable Development standards of the R-Codes relating to ancillary accommodation state that granny flats shall have a maximum plot ratio of 60m². In lieu of these provisions, the applicant proposes a granny flat with a plot ratio of 69.53m² in size, being in excess of the Acceptable Development provisions.

3. Where the proposal does not meet with the Acceptable Development Provisions of the Codes it can be assessed against the Performance Criteria, which state:

Ancillary dwellings that accommodate the needs of large or extended families without compromising the amenity of adjoining properties


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4. The granny flat is proposed to be located a minimum of 2m from the side boundary

of the property, and 4.5m from the proposed new rear boundary. Despite this, the applicant has provided a letter of non-objection from the neighbouring landowner closest to the proposal, and owns the property to the rear of the proposed development. The granny flat is proposed in order to house one additional family member and young child, and is not considered to compromise the amenity of adjoining properties.

5. The granny flat has been especially designed to accommodate a family member of the main dwelling who has special medical needs requiring the provision of adequate area within the building for the turning and manoeuvring of a wheelchair. The additional floor area of the dwelling is considered to be acceptable when assessed in accordance with the Performance Criteria of the R-Codes.

Summary

The proposed granny flat complies with the provisions of the Town Planning Scheme, Council Policies, and the Acceptable Development Provisions of the 2002 Residential Design Codes with the exception of Clause 4.1.1 of the Residential Design Codes specifically relating to maximum plot ratio. The proposal is not considered detrimental to the amenity of adjoining landowners, and is therefore considered to comply with the Performance Criteria of the R-Codes. Accordingly, the proposal is recommended for approval.

COUNCIL RESOLUTION



That planning approval be granted for the construction of a granny flat on Lot 581 No. 3 Babbington Crescent in accordance with the application dated 9 August 2005, subject to standard planning conditions G1, G3, G7, G15, G16, G18, A1, G25, H6, H9, E2, E12, F10; and

1. The amalgamation/boundary realignment of Lot 581 and Lot 50 is to be completed prior to the issuance of a Building Licence.



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12.5.6 Additions to Single Dwelling - 18 Swan Bank Road, Maylands Location: Lot 10 No 18 Swan Bank Road, Maylands Attachments: Location Plan & Detailed Plans

File No: SWA-51/18 Applicant: Greg McCann Architect Owner: S and J Buller Officer: Director of Planning and Development Services

Application

1. MRS Form 1 dated 8 August, 2005 and plans dated August 2005 have been received for development approval for third storey additions to an existing single dwelling at Lot 10, No18 Swan Bank Road, Maylands (Refer Attachment No 1).

2. The proposal involves:

a) The addition of a third storey comprising two bedrooms, a bathroom, family room and deck; and

b) The addition of a deck to the second storey.

3. Council consideration is required for the following:

a) The front setback; b) The addition of a third storey; c) Building height; and d) Southern (side) boundary setback.

Background

Town Planning Scheme No 24 Zoning: Medium Density Residential R30

Use Class: Dwelling - Single 'P'

Lot Area: 288 m²

Existing Land Use: Dwelling - Single

Surrounding Land Use: Residential, Recreation Reserve

Size/Nature of Proposed Development: Third Floor and Balcony Addition


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Setbacks 1st Storey

Front Side (North) Side (South) Rear 2nd Storey

Front Side (South) Side (North) Rear 3rd Storey

Front Side (South) Side (North) Rear

4.5 (ave) 3.0 (min) Existing Existing Existing

6.0 (ave) 4.5 (min) 4.2

Existing Existing

6.0 (ave) 4.5 (min) 5.3 2

1.4

1.5 Existing Existing Existing

1.5 1.0

Existing Existing

1.5 1.2 3.7 4

Minimum Lot Area 270 288

Maximum Site Cover 55% 55%

Parking 2 2

Consultation

1. Given the proposed addition of a third storey and variations from Council Policy and the Acceptable Development provisions of the R-Codes, the proposal was referred to neighbouring landowners for a period of 14 days. Two (2) submissions on the proposal were received and are discussed in the Comment section below.

Comment

1. The proposal has been assessed against the requirements of the Residential Design Codes, City of Bayswater District Planning Scheme No 24 and Council Policy No TP-P 4.6 and complies with Scheme and Policy requirements with the exception of front setback, height, boundary setback and visual privacy.

Front Setback

2. The proposal includes a 1.5 metre front setback to all three storeys. The Policy designates a 4.5 metre average (3.0m minimum) front setback and a 6 metre average (4.5m minimum) front setback for the second storey.

The Policy states:

The Guidelines are to assist owners in maximising the use of their lots without causing unfair or unsightly impact on abutting or nearby landowners, or the general streetscape.


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The Policy allows for reduced setbacks, being mindfull of the effect reduced setbacks will have on streetscapes, physical relationships with abutting structures and structures forward of the setback line.

A variation to the front setback as proposed is not considered acceptable as it would not contribute to the desired streetscape. The reduced setback would set the dwelling forward of all other dwellings on the street, affecting the continuity of front setbacks and therefore the streetscape. The impact on the streetscape would be particularly pronounced given the proposed addition of a third storey, a variation in itself and also setback 1.5 metres from the front boundary.

Height

3. The Proposal involves additions that would result in a three (3) storey building and a wall height of 9.0 metres.

Clause 8.3.1 of the Scheme states that no buildings of more than two storeys are to be constructed within the Scheme area, unless Council considers the building will not disrupt the amenity of the surrounding area. The maximum wall height for two (2) storeys under the R-Codes is 6 metres and top of pitched roof is 9 metres.

The Performance Criteria for Building Height state as follows:

Building height consistent with the desired height of buildings in the locality, and to recognise the need to protect the amenities of adjoining properties

A neighbouring landowner to the north-east objected to the proposed addition of a third storey citing a further loss of privacy to their kitchen, rear bedroom and back yard. The Proposal has since been amended to move the window from the eastern to the southern wall of the third storey therefore the addition of the third storey would not impact on the privacy of any of the neighbouring properties to the east.

The neighbouring landowner also indicated that there are no other three (3) storey residences in the area. All are constructed to two storeys and this should be maintained to preserve the amenity of the surrounding residences.

It is considered that the construction of a three (3)storey dwelling as proposed, would disrupt the amenity of the surrounding area as it would be out of character with existing residential development constructed to two storeys.

Boundary Setbacks

4. The proposal includes a southern (side) boundary setback of 1.2 metres to the third storey and 1.5 metres to the second storey, reduced to 1.0 metres where there is an elevated screen wall attached to the second storey deck. The required setback under the Acceptable Development provisions of the R-Codes is 5.3 metres for the third storey and 4.5 metres for the second storey.


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The Performance Criteria for Boundary Setbacks state:

Buildings set back from boundaries other than street boundaries so as to:

Provide adequate direct sun and ventilation to the building;

Ensure adequate direct sun and ventilation being available to adjoining properties;

Provide adequate direct sun to the building and appurtenant open spaces;

Assist with protection of access to direct sun for adjoining properties;

Assist in ameliorating the impacts of building bulk on adjoining properties; and assist in protecting privacy between adjoining properties.

The neighbouring property to the south is an area of open space owned by the City of Bayswater. Given this area of open space, the 1.2 metres setback of the third storey and the 1.0 setback of the second storey from the southern (side) boundary would not impact on the provision of adequate sun and ventilation to any building or have any impact in terms of building bulk

Visual Privacy

5. The proposed decks on the second and third storeys are setback 1.7 metres from the southern (side) boundary. The Acceptable Development provisions of the R-Codes for Visual Privacy require a setback of 7.5 metres from the boundary.

The Performance Criteria for Visual Privacy state:

Avoid direct overlooking between active habitable spaces and the outdoor living areas of the development site and the habitable rooms and outdoor living areas within adjoining residential properties taking into account: a) The positioning of windows to active habitable rooms on the development

site and adjoining property; b) The provision of effective screening; and c) The lesser need to prevent overlooking of extensive back gardens.

Given that the affected neighbouring property is an area of open space owned by the City of Bayswater, the proposed deck areas do not overlook any area of private space and are consistent with Performance Criteria for Visual Privacy.

Summary

The Proposal involves a number of matters requiring Council s consideration. It is considered that the proposed 1.5 metre front setback is not acceptable as it would impact the streetscape by disrupting the continuity of existing building setbacks along the street, the impact being particularly pronounced by the addition of a third storey, also setback 1.5 metres from the front boundary. It is also considered that the addition of a third storey is not acceptable as it would be out of character with the existing residential development in the area and would therefore impact on the amenity of the area. The 1.2 metres southern (side) boundary setback is considered acceptable.


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COUNCIL RESOLUTION



That the proposed Additions to Existing Single Dwelling at Lot 10 No 18 Swan Bank Road, Maylands be refused on the following grounds:

1. The Proposal is inconsistent with Clause 8.3.1 of the Scheme by the addition of a third storey that would disrupt the amenity of the surrounding area.

2. The 1.5 metre setback of all three storeys from the front boundary is inconsistent with the Peninsula Golf Estate Residential Design Guidelines as it would impact the streetscape by disrupting the continuity of existing building setbacks along the street.



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12.5.7 Change in Use to Automotive Sales - 28-30 John Street, Bayswater Location: Lots 202, 203 and 304, Unit 2, No. 28-30 John Street,

Bayswater Attachments: No 1 - Location Plan

No 2 - Site Plan

File No: JON-6/28-30 Applicant: Geoff Vincent Owner: Vince Pellegrini Officer: Director of Planning and Development Services

Application

MRS Form 1 dated 4 October, 2005 and plans have been received for Unit 2, No 28-30 John Street, Bayswater for a change in use from Warehouse to Automotive & Marine Sales and Repairs.

1. The proposal comprises the conversion of a portion of the existing warehouse for the display and wholesale of imported motorcycles. No internal or external modifications to the existing building are proposed.

2. Council consideration is required as Automotive & Marine Sales & Repairs is a discretionary use in the General Industry zone and for an existing shortfall in the provision of onsite car parking.

3. In support of the proposal the applicant has provided the following comments:

a) The majority of the business will continue to warehouse and distribute as at present and the expanded business will operate wholesale motorcycle and quad (bike) distribution.

b) We anticipate receiving one container per month delivered to our location. c) All outgoing deliveries will be forwarded by the same courier network which

already calls on business, resulting in no increase of local traffic. d) No extra staff will be employed and the hours of operation will be within the

existing business hours of 7.30am to 4pm. e) The new business will utilize approximately 5% of the existing floorspace.

Background

Town Planning Scheme No. 24 Zoning: General Industry

Use Class: Automotive & Marine Sales and Repairs - D

Lot Area: 3209m²

Existing Land Use: Warehouse

Surrounding Land Use: Industrial

Size/Nature of Proposed Development: Automotive Sales


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Setbacks All buildings are existing

Minimum Lot Area 1000m2 3209m2 (total)

Maximum Site Cover 50% 51% (existing)

Parking 32 bays* 12 bays (onsite)** * Based on reduced car parking ratio as per Scheme Amendment discussed in this report. ** Total of 20 bays provided including 8 bays located within the Cullen Street road

reserve. Comment

Compliance with Scheme Requirements

1. Assessment of the application indicates that the proposal generally complies with the relevant provisions of Town Planning Scheme No. 24 and Council Policy, with the exception of a shortfall in car parking.

Appropriateness of Use

2. The subject site is located within a General Industry zone and is surrounded by other industrial activities, including a kitchen manufacturing business within Unit 1 on the subject site. The proposed automotive sales component will complement the existing importation business and is not anticipated to have a detrimental affect on the amenity of the locality.

Parking

3. There are no development standards prescribed within the Scheme for the proposed use. The closest standard would be that of Warehouse where parking is required at two bays per 100m2/GLA (as per the current Scheme Amendment). The required parking under the Warehouse requirement is 32 bays, whereas the existing site provides 12 bays.

4. The site is primarily to be used for the storage of motorcycles and quad bikes, with a small display component for inspection by wholesale customers. It is not anticipated that the inclusion of a small area for the display of motorcycles and quad bikes will result in a significant increase in visitor numbers and it is considered that the parking provided is sufficient to cater for the proposal.

Deliveries

5. The use of sea containers for deliveries, particularly when stored within front setback areas or road reserves, continues to raise compliance issues for the City. It is considered necessary that the loading or unloading of containers occurs wholly within private property. The applicant has stated monthly deliveries of products are made in a sea container with access to the rear service yard via John Street. It is therefore considered the occasional use of sea containers for this business is acceptable subject to the container(s) being located within the rear service yard. A condition will be placed upon an approval to this effect.


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That planning approval be granted for the change of use for Automotive Sales on Lots 202, 203 and 204, Unit 3, Nos 28-30 John Street, Bayswater in accordance with the application dated 4 October, 2005 subject to conditions G1, G3, G7, G20, H1, H7, H18, HF9, E2, E6, E12 and;

1. The deliver of goods via a sea container must be contained within the rear service yard of the Unit 2 to the satisfaction of the Manager Planning Services.

The Planning and Development Services Committee resolved to change the Officer s recommendation as they were of the opinion that the use be contained to motor cycles and quad bikes storage and sales.

COUNCIL RESOLUTION



That planning approval be granted for the change of use for Automotive Sales on Lots 202, 203 and 204, Unit 3, Nos 28-30 John Street, Bayswater in accordance with the application dated 4 October, 2005 subject to conditions G1, G3, G7, G20, H1, H7, H18, HF9, E2, E6, E12 and;

1. The deliver of goods via a sea container must be contained within the rear service yard of the Unit 2 to the satisfaction of the Manager Planning Services.

2. The use is limited to motor cycles and quad bikes storage and sales.



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12.5.8 Proposed Addition to Existing Signage - Bayswater Family Centre Location: Lot 10 No 53 - 59 Murray Street, Bayswater Attachments: Location Plan & Detailed Plans

File No: MUR-56/53-59 Applicant: Bayswater Family Centre Owner: City of Bayswater Officer: Director of Planning and Development Services

Application

A submission has been received to place an additional sign onto the existing sign at Lot 10 No 53-59 Murray Street, Bayswater (Bayswater Family Centre).

1. The existing sign is approximately 1.8 metres in height and located in the garden bed at the front of the property and orientated towards Frank Drago Reserve.

2. The proposed sign is 1.2 metres long and 0.3 metres in height, being located directly below the existing sign.

3. Council consideration is required as the site is owned by the City.

Background

Town Planning Scheme No. 24 Zoning: Public Purpose

Use Class: Signage - P

Lot Area: 2375m²

Existing Land Use: Existing Bayswater Family Centre

Surrounding Land Use: Public Open Space, Residential

Size/Nature of Proposed Development: Institutional Sign


Maximum Face Area 6m² 3.6m²

1. The existing sign on the subject property advertises the Bayswater Family Centre.

2. The proposed additional sign is to advertise the Bayswater Christadelphian Ecclesia, a permanent user group of the Centre.


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Comment

Council s Signage Policy

1. The proposed signage includes an additional sign to be placed beneath the existing

Bayswater Family Centre sign, measuring 1.2 metres in length and 0.3 metres in height.

2. The proposed advertising signs have been assessed as a Pylon Sign as defined within the City s Signage Policy (TP-P 5.2).

3. A pylon sign as defined within the City s Signage Policy means a sign supported on one or more piers, not attached to a building or other structure, and includes a detached sign framework supported on one or more piers to which the sign infill may be needed. A pylon sign shall:

a) Have a minimum headway of 2.75 metres and a maximum height of 6 metres; b) Not project more than 1 metre over any footpath or road reserve; c) Not be within 1 metre of the side boundaries of the lot on which it is erected; d) Be affixed to one or more columns or piers of sufficient strength to support the

sign under all conditions; and e) Not exceed 2.5 metres measured horizontally across the face of the sign or

have a greater area than 6m2 where there is one business per lot.

4. The proposed addition to the existing sign is considered to meet the abovementioned policy requirements, except for the first provision of having a minimum headway of 2.75m. Due to the location of the proposed sign within the garden bed away from pedestrian areas, it is considered that the proposed reduction in headway is unlikely to contribute to an unsafe situation for pedestrians, and still provide adequate sightlines for vehicles.

5. The proposed sign is considered to be minor in nature and will not have detrimental impact on the surrounding amenity. The proposed sign is not considered to negatively impact on the street as the size of the sign is not domineering and it is surrounded by vegetation which softens the impact of the sign on the street.

Summary

It is considered that the proposed additional sign will not have a detrimental impact on the surrounding amenity and is therefore supported.

COUNCIL RESOLUTION



That planning approval be granted for the proposed addition to existing signage at Lot 11 No 53-59 Murray Street, Bayswater in accordance with the application dated 18 August, 2005 subject to standard planning conditions G1, G3, G4, G7, and G16.



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12.5.9 Proposed Signage Roy Weston Integrity Location: Lot 100 No 109 Caledonian Avenue, Maylands Attachments: Location Plan and Detailed Plans

File No: CAL-62/109 Applicant: Roy Weston Integrity Owner: Mr. A. Abu Geras Officer: Director of Planning and Development Services

Application

MRS Form 1 dated 18 August, 2005 and amended plans dated 20 September, 2005 have been received for one (1) pylon sign and one (1) roof sign at Lot 100 No 109 Caledonian Avenue, Maylands (Roy Weston Integrity).

1. The proposed signs are located on the north east side of the existing building and orientated towards Caledonian Avenue. The pylon sign is 3.7 metres in height and 1.2 metres in length, whilst the roof sign is 0.9 metres in height and 4 metres in length. (Refer Attachment).

2. Council consideration is required as the current use is considered to be a non-conforming use under Town Planning Scheme No. 24. Although it is considered to be an extension of the non-conforming use, Council consideration is required due to the Residential

R50 zoning over the subject site.

3. The proposed size and area of the signage meets the requirements of Councils Signage Policy (TP-P 5.2).

Background

Town Planning Scheme No. 24 Zoning: Residential R50

Use Class: Signage - D

Lot Area: 2081m²

Existing Land Use: Office

Surrounding Land Use: Hotel, General Industry & Residential

Size/Nature of Proposed Development: Proposed Signage

POLICY PROVISIONS REQUIRED PROVIDED

Pylon Sign - Maximum Face Area - Maximum Sign Height

Roof Sign - Maximum Face Area - Maximum Sign Height

6m²

6m

6m²

1.5m

0.96m²

3.7m

3.6m²

0.9m


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Comment

1. The proposed signage falls within a number of categories under Council s Signage

Policy (TP-P5.3). The sign proposed for the roof, is defined as a roof sign , and the sign located outside of the front of the premises is defined as a pylon sign .

2. Council s signage provisions allow combined use of signage, provided compliance with the individual provision and as a composite they don t distract from the streetscape and are not overbearing. All of the proposed signage complies with the policy.

Roof Sign

3. According to Council s Signage Policy (TP-P5.3) Roof Sign means a sign erected or painted directly on the roof of a building or attached to the top of a parapet wall of a building. Although Council policy states that roof signs located within the City shall generally be discouraged, where their location is considered appropriate, the following standards shall be met:

a) A roof sign shall not extend beyond the external walls of the building; b) A roof sign shall comply with the following dimensions for a roof less than 6

metres in height:

Maximum sign area 6m2; and

Maximum sign height 1.5m.

4. The proposed roof sign is considered to be appropriate within its current location due to the surrounding commercial and industrial nature of land use. Furthermore, it is considered to be an extension of a non-conforming use for an Office use.

5. The proposed roof sign is 3.6m2 in area, has a total height of 1.5m and a total length of 4m. The roof sign is considered appropriate as it is significantly less than what Council policy allows, it does not extend beyond the external walls of the building and considered to be relatively minor in terms of size.

Pylon Sign

6. According to Council s Signage Policy (TP-P5.3), Pylon Sign means a sign supported on one or more piers, not attached to a building or other structure, and includes a detached sign framework supported on one or more piers to which sign infill may be added. A pylon sign shall:

a) Have a minimum headway of 2.75 metres and a maximum height of 6 metres; b) Not project more than 1 metre over any footpath or road reserve; c) Not be within 1 metre of the side boundaries of the lot on which it is erected; d) Be affixed to one or more columns or piers of sufficient strength to support the

sign under all conditions; and e) Not exceed 2.5 metres measured horizontally across the face of the sign or



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7. The proposed pylon sign is 0.96m² in area, has a headway of 2.9m and a total height of 3.7m. Therefore, it is also considered that the proposed pylon sign is compliant with Council s Policy. Furthermore, the proposed sign is considered to be minor in nature and will not have a detrimental impact on the surrounding amenity.

Summary

It is considered that the proposed roof and pylon sign will not have a detrimental impact on the surrounding amenity of the subject site as it located within an area that has existing industrial and commercial uses. Furthermore, the proposed nature of the signage is relatively minor and complies with Council Policy.

COUNCIL RESOLUTION



That planning approval be granted for the signage on Lot 100 No. 109 Caledonian Avenue, Maylands in accordance with the application dated 18 August, 2005 and amended plans dated 20 September, 2005 subject to standard planning conditions G1, G3, G4, G7, and G16.



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12.5.10 Service Station extensions to include Convenience Store Location: Lot 1 No 502 Guildford Road, Bayswater Attachments: Location Plan and Development Plans

File No: GUI-29/502 Applicant: White Gum Petroleum Pty Ltd Owner: Michael Farr and Colin Richie Officer: Director of Planning and Development Services

Application

MRS Form 1 and plans dated 25 August, 2005 have been received for extensions to the existing service station at Lot 1 No 502 Guildford Road, corner Katanning Street, Bayswater.

1. The proposal comprises:

a) The retention of the existing service building, canopy and fuel pumps;

b) An extension at the rear of the existing service building of 115m2 including a new kitchen, office, toilet, storerooms and coolroom; and

c) The creation of six additional car parking bays on the site.

2. Council consideration is required as the proposed convenience store development is a D (discretionary) use under TPS 24 and a variation to the rear setback requirement has been requested.

Background

Town Planning Scheme No. 24 Zoning: Service Station

Use Class: Service Station (P), Convenience Store (D)

Lot Area: 2040 m²

Existing Land Use: Service Station

Surrounding Land Use: Industrial

Size/Nature of Proposed Development: Extension to Service Station to Include Convenience Store


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Setbacks Street Side Rear

9m to canopy 3m 3m

5.5m as approved 16m Nil*

Minimum Lot Area 1500m2 2040m2

Maximum Site Cover 30% 16%


Landscaping 10% lot area = 204m2

385m2

* - variation requested

1. Assessment of the proposal has revealed that the proposed development generally complies with the City s Town Planning Scheme, except for the rear setback requirement.

2. The proposed development was referred to:

a) the City s Technical Services Division who advised that a loading bay should be provided adjacent to the service station building; and

b) the City s Environment Health section who advised standard planning conditions to be included.

Comment

Rear Setback

1. A nil rear setback is proposed where a 3.0m setback is required. The area behind the existing service station is essentially alienated land and backs onto a similar area behind an existing warehouse building. Therefore it is considered that an extension into the setback area would be consistent with the orderly and proper planning of the locality and would not have an adverse effect upon the locality or the adjoining property. The variation to the setback requirement is supported.


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Loading Bay

2. It is appropriate for one car parking bay to be converted into a loading bay, in accordance with the requirements of the City s Technical Services Division. The loss of one car-parking bay for this purpose would not cause compliance issues in terms of available car parking bays.

Sewer Extension

3. The City s Environmental Health section is seeking the relocation of the septic system to ensure that the existing system can cope with the extended kitchen. An advice note will be placed on the approval however, indicating that connection will be required in the medium term or as part of any future development and that the capacity of the septic should be confirmed.

4. The applicant has advised that they do not propose any major change to their product range. They have included provision for a larger kitchen as their current kitchen is too cramped for their current operations.

Summary

The proposed extension to the existing service station to include a convenience store is considered to be acceptable in terms of town planning scheme requirements. The requested variation to the rear setback requirement is also considered to be appropriate, given that it would not have an adverse effect on the amenity of adjoining properties and is consistent with the orderly and proper planning of the locality.

COUNCIL RESOLUTION



That planning approval be granted for the extensions to the existing service station to include a convenience store at Lot 1 No 502 Guildford Road, Bayswater, in accordance with the application and plans dated 25 August 2005, subject to the following standard conditions: G1, G3, G4, G7, G25, A1, H12, H13, HF6, E2, E7, E8; and

1. One (1) Car parking bay to be designated as a loading bay, be marked as such, and be separated from general car parking bays by kerbing or other delineation.



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12.5.11 Proposed Educational Establishment Location: Lot 1 No 16 Durham Street, Bayswater Attachments: Location and Detailed Plans

File No: DUR-27/16-18 Applicant: WA Skills Training Owner: Nedelko Lazorov Officer: Director of Planning and Development Services

Application

MRS Form 1 and plans dated 20 September, 2005 have been received for a Change of Use from a Workshop to an Educational Establishment at Lot 1 No 16 Durham Street, Bayswater.

1. The proposal involves the use of the above premises as an educational establishment in order to carry out skills training for potential employees.

2. Council consideration is required as the use of Educational Establishment is classified as Discretional in the General Industry zoning within Town Planning Scheme No. 24.

Background

Town Planning Scheme No. 24 Zoning: General Industry

Use Class: Educational Establishment - D"

Lot Area: 2428m²

Existing Land Use: Factory Units

Surrounding Land Use: General Industry

Size/Nature of Proposed Development: Proposed Educational Establishment


Parking:

Warehouse: 1 bay per 50m² GLA

Office: 1 bay per 50m² GLA

17 bays*

2 bays*

Total =19 bays 16 bays*

* Based on car parking ratio as per Scheme Amendment discussed in this report. ** Total of 16 bays provided across the whole site.


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1. The site currently consists of 4 components, with an office at the front of the site and three workshops located behind. The current application is for the office component and one of the workshops to be utilized for the educational establishment. The third workshop is currently leased for storage and the fourth workshop is currently utilized by the owner of the property for storage.

Comment


1. Assessment of the application indicates that the proposal generally complies with the relevant provisions of Town Planning Scheme No 24 and Council Policy, with the exception of a shortfall in parking.


2. The proposed educational establishment is intended as a premises for skills training related to the construction, Local Government and mining industries, particularly in regards to skills such as forklift driving, traffic management, and occupational health and safety. The location of a training centre such as this is suitable for a general industry zoning, given the training is specifically related to industrial occupations. The proposal is not expected to have a detrimental impact on the amenity of the area, given surrounding uses are predominantly industrial in nature.

Parking

3. There are no development standards prescribed within the Scheme for the proposed use. The closest standard would be that of Warehouse where parking is required at 2 bays per 100m²/GLA for the training component and Office , where parking is required at 2 bays per 100m² for the office component (in accordance with provisions of current scheme amendment). The required parking under these provisions is 19 (nineteen) bays for the total site, including the workshops at the rear presently used for storage. The existing site provides 16 (sixteen) bays.

4. The site is primarily to be used for the training of small groups of people

approximately 10 per session between the hours of 8.30am and 5pm. The workshops at the rear are presently used for storage and it is considered that this area will utilize considerably less bays than that of the skills training centre. The number of bays provided is considered sufficient to cater for the proposed use.

Summary

The proposed use is considered appropriate given the nature of the training to be carried out and the location of the property where it is predominantly surrounded by other industrial landuses. The parking provided of 16 (sixteen) bays

with a shortfall of 3 (three) bays is considered sufficient for the premises, particularly given the rear workshops are utilized for storage purposes. Accordingly, the proposal is recommended for approval.


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COUNCIL RESOLUTION



That planning approval be granted for the proposed change of use from a workshop to a educational establishment at Lot 1 No 16 Durham Street, Bayswater in accordance with the application dated 22 September 2005 subject to standard planning conditions G1, G3, G7, G15, G16, G18, A1, A8, H17, H22, E5, and

1. Signage is to comply with Policy TP-P 5.4 Signs, Hoardings and Bill Posting to the satisfaction of the Manager of Planning Services prior to their installation.



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12.6 Town Planning Scheme No. 23

12.6.1 Proposed Pylon Sign Location: Lot 28 Unit 2 No 129 Russell Street, Morley Attachments: No 1 - Location Plan

No 2 - Site Plan

No 3 - Detailed Plan

File No: RUS-35/129 Applicant: Project Neon Owner: Yokine Investments Pty Ltd Officer: Director of Planning and Development Services

Application

1. An MRS Form 1 and plans have been received 11 August, 2005 for a proposed Pylon Sign (the Proposal) at Lot 28, Unit 2, No.129 Russell Street, Morley (the Site) (Refer Attachment No 1)

2. The proposed pylon sign is ancillary to a showroom use of the site (Jim Kidd Sports). The Pylon Sign is to replace an existing pylon sign on the site advertising the Jim Kidd Sports Store.

3. The pylon sign is 5.5 metres in height and 2.4 metres at its greatest width dimension.

4. Council consideration is required as part 12(d) of the City s PolicyTP-P5.3 Signage Policy requires that pylon signs proposed to be erected on a lot where there are multiple tenancies, are to be incorporated into one sign.

Background

Town Planning Scheme No. 23 Zoning: Precinct 9 Central City Area

Use Class: Showroom - Ancillary Signage

Lot Area: 6118 m²

Existing Land Use: Showroom

Surrounding Land Use: Showrooms, Shops, Offices

Size/Nature of Proposed Development: Pylon Sign


Maximum Face Area 6m2 3.72


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Comment

Council s Signage Policy

1. The proposed sign falls within the definition of a Pylon Sign under the City s

PolicyTP-P5.3 Signage Policy.

2. The Proposal complies with the requirements for Pylon Signs as listed under part 12(b) of the Policy as follows:

a) have a minimum headway of 2.75 metres and a maximum height of 6 metres; b) not project more than 1 metre over any footpath or road reserve; c) not be within 1 metre of the side boundaries of the lot on which it is erected; d) be affixed to one ore more columns or piers of sufficient strength to support

the sign under all conditions; and e) not exceed 2.5 metres measured horizontally across the face of the sign or


3. Part 12(d) of the Policy requires that pylon signs proposed to be erected on a lot where there are multiple tenancies are to be incorporated into one sign. The proposal is inconsistent with this policy requirement because there are five (5) existing pylon signs on the site including the existing Jim Kidd Sports pylon sign proposed to be replaced. Notwithstanding the proposal is considered acceptable given the existing pylon signs on the site, and that the proposal involves replacement of one of these existing signs. Furthermore, the lot has a significant street frontage of approximately 107 metres and it is considered that the proposal would not be detrimental to the surrounding environment as it is in character with this area of Morley.

Summary

The proposal, including variation to part 12(d) of the policy, is considered acceptable given that there are five (5) existing pylon signs on the site including the existing Jim Kidd Sports pylon sign proposed to be replaced. There is also a significant street frontage and it is considered that the proposed pylon sign would not be detrimental to the surrounding environment as it is in character with this area of Morley. The Proposal complies with all other policy requirements therefore approval is recommended.

COUNCIL RESOLUTION



That planning approval be granted for the proposed Jim Kidd Sports Pylon Sign at Lot 28, Unit 2, No.129 Russell Street, Morley in accordance with the application dated 4 August 2005 (received 11 August 2005) and additional plan received 5 October 2005, subject to standard planning conditions G1, G3, G4, G7 and:

1. The Pylon Sign shall not be erected until a Building Licence is issued;



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12.6.2 Change in Use to Service Industry Location: Lot 32, Units 1, 2 & 3 No 12 Boag Road, Morley Attachments: No 1 - Location Plan

No 2 - Site Plan

File No: BOA-33/12 Applicant: Peter Christie Owner: Waterbeach Investments PL Carlingford Pty Ltd and K

Judge Officer: Director of Planning and Development Services Refer: Item 10.2.29 FCM - 22.05.01

Application

MRS Form 1 dated 28 September 2005 and revised plans dated 12 October 2005 have been received for a change of use at Lot 32, Units 1, 2 and 3, No. 12 Boag Road, Morley from a Warehouse to a Service Industry.

1. The proposal involves the renovation of the premises for the manufacture, packaging, distribution and onsite retail sale of confectionary products by Walkers Candy Company.

2. Council consideration is required as the Service Industry use is discretionary within the Morley City Centre - Precinct 9 and for the discretional provision of car parking.

3. In support of the proposal the applicant has stated:

a) Walkers Candy Co. is a dedicated Morley business community member and has been for 23 years based on Unit 1, 20-22 Boag Place, Morley. Our current lease expires on 7 November 2005 and relocation to the new premises will enable the company to remain in the area for another 5 to 10 years;

b) The building has been untenanted for at least four years and is currently untidy and has been sprayed with graffiti and both Walkers Candy Co. and the owner will each be contributing approximately $40,000 to upgrade the building to a required Grade 2food manufacturing premises, along with improving the external standard and verge area;

c) A 20m2 area will be used as wholesale and retail showroom and sales area with a small reception area and office;

d) Currently three permanent staff and five casual staff are employed (including intellectually handicapped persons). Overall seven parking bays are required for staff as not all casual staff work each day and some car pool.

Background

Town Planning Scheme No. 23 Zoning: Morley City Centre Precinct 9 Central

Use Class: Service Industry Discretionary

Lot Area: 2208m2

Existing Land Use: Vacant (subject units), Showroom (Unit 4)

Surrounding Land Use: Commercial, Industrial

Size/Nature of Proposed Development: Service Industry


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1. Council at its meeting dated 22 May 2001 approved Showroom Additions to Unit 4

occupied by Tradelink and included the onsite provision of 18 car parking bays.

2. At the same meeting Council also resolved to approve an Outline Development Plan for the property that indicated demolition of the existing building, replacement with a new showroom and the provision of a 1.0 metre landscaping strip around the boundary of the property. As the current proposal does not seek to redevelop the site, the requirements of the ODP are not considered to be applicable to this application.

Comment


1. Assessment of the application indicates that the proposal generally complies with the relevant provisions of Town Planning Scheme No. 23 and Council Policy.


2. The subject site is located within Precinct 9 of the Morley City Centre Zone and is surrounded by various commercial and industrial activities, including a Tradelink Showroom within Unit 4 on the subject site.

3. The proposed Service Industry includes the manufacture, packaging, distribution and onsite sales of confectionary products and is considered suitable for the locality.

Parking

4. There are no development standards prescribed within the Scheme for the proposed use. The closest standards would be that of Warehouse for the manufacturing/packing portion of the business and Shop for the retail component, for which 12 car parking bays would be required under these standards.

5. A total of 23 bays are currently provided onsite including 18 bays for the Tradelink showroom and five bays for the building which is the subject of this application. An additional five bays have been proposed between the Tradelink building and the subject building, bringing the total onsite provision to 28 bays.

6. The business employs three permanent staff and five casual staff, some of which do not work each day. It is considered seven parking bays will be required to accommodate staff parking. The overall provision of 10 bays for the proposed use, including three visitor bays, is considered sufficient to cater for staff and customers without compromising vehicle safety within the site or the amenity of the area.


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7. The applicant has yet to provide details of future signage but can be assessed in accordance with the City s Signage Policy prior to the issue of a building licence and has been conditioned accordingly in the recommendation.

Deliveries

8. The loading bay is located adjoining the Boag Place frontage (side street) to provide

efficient access to the rear of the subject building. As deliveries are conducted on an occasional basis impacts upon vehicle movement through the site is not considered detrimental and is supported.

Outline Development Plan

9. The Outline Development Plan (ODP) approved by Council at its meeting dated 22 May 2001 indicates reciprocal parking arrangements across the site and adjoining properties upon demolition of the subject building. The proposal at hand does not preclude the overall achievement of the ODP for future redevelopment of the property and does not therefore need to be enacted at this time.

COUNCIL RESOLUTION



That planning approval be granted for the change of use for Service Industry on Lot 12, Units 1, 2 and 3, No. 12 Boag Road, Morley in accordance with the application dated 28 September 2005 and revised plan dated 12 October 2005 subject to conditions G1, G3, G7, G18, G20, G22, A9, L3, H1, H7, H12, H17, H18, H19, HF6, HF9, E2, E4, E5,E6, E7, E12; and

1. The loading bay shown on the approved plan to be marked onsite to the satisfaction of the Director, Technical Services;

2. Provision of a 1.0 metre landscaping strip around the perimeter of the site fronting both Boag Road and Boag Place to the satisfaction of the Director, Planning and Development Services; and

3. Installation of any signage to be in accordance with the City of Bayswater Signage Policy to the satisfaction of the Director, Planning and Development Services.



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12.6.3 Change in Use to Warehouse Location: Lot 44, No. 9 Boag Road, Morley Attachments: No 1 - Location Plan

No 2 - Floor Plan

File No: BOA-33/9 Applicant: Warwick Martindale Owner: Various Officer: Director of Planning and Development Services

Application

MRS Form 1 dated 22 September 2005 and plans have been received for 9 Boag Road, Morley for a change in use from Educational Establishment to Warehouse.

1. The proposal comprises the conversion of a major portion of an existing tenancy on the ground floor used as an Educational Establishment for the wholesale distribution of hair and beauty products.

2. Council consideration is required as a Warehouse is a discretionary use in the Precinct 10 of the Morley City Centre Zone.

3. In support of the proposal the applicant has stated the business will occupy only a small portion of the building for the wholesale distribution of hair and beauty products including warehousing and trade only retail sales.

Background

Town Planning Scheme No. 23 Zoning: Morley City Centre Precinct 10 Walter

Use Class: Warehouse Discretionary

Lot Area: 3650m2 (approx)

Existing Land Use: Radio Station, Office, Automotive Sales

Surrounding Land Use: Commercial, Industrial, Residential

Size/Nature of Proposed Development: Warehouse



1. Council at its meeting on 28 April 1997 granted approval for an FM Radio Broadcasting Station (Sonshine FM) occupying the first floor office (877m2). The buildings ground floor areas were identified as office/showroom (793m2) and rear warehouse (786m2). Fifty (50) parking bays were provided to cater for all activities.

2. Council at its meetings on both 25 February 1997 and 24 February 1998 granted approval for an Educational Establishment (Morley Foursquare Gospel Church) within the subject portion (350m2) of the ground floor office/showroom to cater for a maximum of 100 persons.


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3. Planning approval was granted on 22 September 1998 for a change of use for Unit 1 (rear of site) as a vehicle wholesale yard.

Comment


1. Assessment of the application indicates that the proposal generally complies with the relevant provision of Town Planning Scheme No. 23 including the provision of parking and relevant Council Policy. A Warehouse by definition includes the storage and wholesale of products.


2. The subject site is located within Precinct 10 of the Morley City Centre Zone and is surrounded by various commercial and industrial activities, including a radio broadcast station on the subject site.

3. The proposed warehouse includes the storage display and wholesale of hair and beauty products and is considered suitable for the site and locality.

Parking

4. Under the Scheme a Warehouse requires the provision of 2 parking bays per 100m2/GLA (as per the current Scheme Amendment). The proposed use accommodates 220m2 GLA of the building and requires a total of 5 car parking bays under these standards.

5. The proposed use requires less parking than the approved educational establishment that can cater for a total of 100 persons. The provision of 50 parking bays onsite is considered sufficient to cater for the existing activities and the proposed use, without compromising vehicle safety within the site or the amenity of the area.

6. The applicant has yet to provide details of future signage but can be assessed in accordance with the City s Signage Policy prior to the issue of a building licence and has been conditioned accordingly in the recommendation.

COUNCIL RESOLUTION



That planning approval be granted for the change of use for a Warehouse on Lot 44, No. 9 Boag Road, Morley in accordance with the application dated 22 September 2005 subject to conditions G1, G3, G7, G20, H1, H7, H18, HF9, E2, E6, E12 and;

1. The installation of any signage to be in accordance with the City s Signage Policy to the satisfaction of the Director, Planning and Development Services.



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12.6.4 Consolidated Outline Development Plan - Precinct 8 Location: Lots 4, 5, 6 & Reserve 27829, Nos. 133-137 Russell Street

and Lots 1, 2, 3 & 25, Nos. 28-34Rudloc Road, Morley Attachments: No 1 - Location Plan

No 2 - Proposed Outline Development Plan

No 3 - Approved Outline Development Plan

File No: RUS-35/137, RUD-30/28 Applicant: Masterplan Town Planning Consultants Owner: Various Officer: Director of Planning and Development Services

Application

1. Written correspondence has been received requesting approval for a Consolidated Outline Development Plan (ODP) covering eight (8) lots on the corner of Russell Street, and Rudloc Road, Morley.

2. The proposed ODP is being initiated to facilitate the inclusion of Lot 25, No 28 Rudloc Road as an ODP is required prior to the consideration of development.

3. The proposed ODP considers vehicular and pedestrian access, parking areas, streetscape (setbacks), and links between sites and building envelopes. In support of the modified ODP the applicant has submitted a detailed Report in accordance with Scheme requirements.

4. Council consideration is requested for approval in principle of the ODP for the purposes of advertising for public comment.

5. In support of the proposal the applicant has stated the proposed ODP is consistent with the previously approved ODP over adjoining land adopted by Council in May 2003 for future redevelopment of lots within the precinct. The ODP has been prepared to support amalgamation of Lot 25 Rudloc Road and Drain Reserve 27829 and will also serve to guide future redevelopment on the subject land by providing a planning framework on which individual developments applications can be assessed.

Background

1. Council at its meeting dated 27 May 2003 resolved that:

1. The proposed Outline Development Plan (Dated 3 April, 2003) covering Lots 4 No 133 Russell Street, Lot 5 No 135 Russell Street, Lot 6 No 137 Russell Street, Reserve 27829 Russell Street, Lot 1 No 30 Rudloc Road, Lot 2 No 32 Rudloc Road and Lot 3 No 34 Rudloc Road be adopted subject to the following modification:

a) Deletion of cross access between the rear of lots 4 and 5 Russell Street.

2. The assessment of the merits of the previous ODP in relation to the Scheme Provisions and Indicative Development Plan have been previously supported by Council (May 2003) and are therefore not canvassed in this report.


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3. The previously approved ODP provided for:

a) Vehicular access links between properties along Russell Street and lots to the rear of No. 137 Russell Street, including Lot 25 Rudloc Road.

b) Pedestrian links between lots and the street; c) Streetscape, including desired street setbacks; d) Provisions for landscaping; and e) Utilisation of the drainage reserve for improved access.

4. The assessment of the merits of the previous ODP in relation to the scheme provisions and indicative development plan have been previously supported by Council (May 2003) and are therefore not canvassed in this report.

Outline Development Plan

5. The subject properties are located within Precinct 8 (Catherine) of Town Planning Scheme No. 23 (the Scheme).

6. Clause 5.4.2 of the Scheme states that Council shall not approve any development application within Precincts 2, 3, 6, 8, 9 and 10 until such time as an ODP Plan relating to the land has been approved. This clause also requires that any ODP be advertised for public comment. Council may require that area covered by the ODP be reduced or expanded to reflect what Council considers to be the relevant planning precinct.

7. The general purpose of an ODP is to refine the proposals in the Indicative Development Plan contained within the Scheme Planning Policies. The indicative plan for Precinct 8 identifies that:

a) The traditional industrial uses are no longer compatible with the future direction of the area;

b) The area should be comprehensively redeveloped for a mix of land uses; and c) Particular attention should be paid to the streetscape, landscaping and amenity;

and d) There is a need to improve pedestrian movement through the Precinct.

Comment

1. It is accepted that the development of the area may take many years and therefore one of the main aspects of the ODP is to set the parameters for links between and within sites for movement, access and amenity. It is essential that these parameters do not preclude or prevent the objectives of the Scheme being achieved or negatively impact on the neighbouring sites.

2. The proposed Consolidated ODP incorporates the previously approved ODP plan and also provides for the following: a) Showroom fronting Russell Street within the former drainage reserve, b) Connectivity between the reserve and Lot 25 Rudloc Road; c) Additions to the existing showroom/warehouse on Lot 25 Rudloc Road; and d) Future pedestrian and vehicle linkage to the remainder of the precinct via the

drainage reserve.


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Vehicle and Pedestrian Permeability

3. The proposed ODP includes the provision for vehicular and pedestrian access along

the former drainage reserve serving as a central spine connecting the various properties within the precinct fronting Russell Street, Rudloc Road and Catherine Street.

4. In order to improve the connectivity through the north-western portion of the precinct, a vehicular and pedestrian link is recommended connecting Lot 4, No. 133 Russell Street to Lot 25, No. 28 Rudloc Road and forms part of the recommendation. A requirement for reciprocal access with adjoining lots may be imposed as a condition of development approval.

5. Although the plan indicates future additions to the rear of Lot 25 Rudloc Road it is considered future pedestrian and vehicular access can be maintained to the remaining lots within the southern portion of the precinct.

6. The ODP also indicates a future showroom within Reserve 27829 fronting Russell Street. It is considered such development should ensure that vehicle and pedestrian access is maintained from Russell Street. The recommendation below contains a requirement to reduce the size of the showroom so that vehicle and pedestrian access can be maintained.

Provision for Major Land Uses

7. The consolidated ODP, in accordance with the previously approved ODP, provides for the following major land uses:

a) Showroom; b) Warehouse; c) Office; and d) Residential.

8. It is considered that these land uses complement the existing activities within the precinct and provide for an acceptable transition from existing industrial activities to uses consistent with the Precinct objectives.

Indicative lot pattern

9. The consolidated ODP would permit the amalgamation of the drainage reserve and Lot 25 Rudloc Street as a variation to the indicative lot pattern and will still be able to accommodate the requirements of the Indicative Development Plan.

Integration of Land Use Development

10. The consolidated ODP will not restrict the future development of the precinct with land uses consistent with Scheme Objectives.


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Summary

The proposed Consolidated ODP is considered to meet the objectives of the Indicative Development Plan for the precinct and will permit connectivity between Reserve 27829 Russell Street and Lot 25, No. 28 Rudloc Road and the remainder of the precinct. To assist connectivity further with adjoining properties, it is recommended that the proposed ODP be altered to include connectivity between Lot 4, No. 133 Russell Street and Lot 25 Rudloc Road and a small reduction in the size of the showroom facing Russell Street. Following the submission of a revised plan, the ODP be advertised for public comment.

COUNCIL RESOLUTION



That:

1. The proposed Consolidated Outline Development Plan (dated 30 June 2005) covering Lots 3 No 133 Russell Street, Lot 5 No 135 Russell Street, Lot 6 No 137 Russell Street, Reserve 27829 Russell Street, Lot 25, No 28 Rudloc Road, Lot 1 No 30 Rudloc Road, Lot 2 No 32 Rudloc Road and Lot 3 No 34 Rudloc Road be altered to:

a) include vehicular and pedestrian links between Lot 4 No 133 Russell and Lot 25 No 28 Rudloc Road, Morley; and

b) reduce the size of the showroom facing Russell Street so that vehicle and pedestrian access is maintained.

2. Upon submission of a revised Plan reflecting the changes referred to in Point 1. above, to the satisfaction of the Director, Planning and Development Services , the modified ODP be advertised for twenty one (21) days by way of:

a) A notice in the local newspaper;

b) Notification in writing of the landowners within and directly adjoining the area covered by the proposed modified Outline Development Plan; and

c) Notification in writing of the relevant Servicing Authorities.

3. Following the completion of advertising as required by Point 2. above, the proposed ODP and any submissions be referred to the next available meeting of Council for further consideration.



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12.7 Subdivision and/or Amalgamations

12.7.1 Council ratification of Subdivisions and Amalgamations File No: 16.2 Officer: Director of Planning and Development Services

Application

The subdivision/amalgamation applications listed below, and which comply with the provisions of the City s District Zoning Scheme No 24, have been processed accordingly, and a recommendation returned to the Western Australian Planning Commission.

FILE REF OWNER/ PROPERTY

ZONING PROPOSAL REC

DATION

VEI-1/4 LG Edwards Lot 2 No 4 Veitch St, Bayswater

R17.5/25

Two Lot Subdivision Approval

BEV-28/4 & BEV-28/6

C & J Pearcey Lot 3, No 4 & Lot 4, No 6 Beverley St, Morley

R20/25

Subdivision Amalgamation

Approval

CHO-23/² G Carbone Lot 47 No 2 Chobham Way, Morley

R20/25

Two Lot Survey Strata Subdivision Clearance

Approval

MAR-21/7 D Knox Lot 402 No 7 Marconi Street, Morley

R20/25

Two Lot Survey Strata Subdivision

Approval

MAR-22/8 V & G Berry Lot 238 No 8 Maritana Street, Morley

R20/25


Approval

HAR-55/9 KR Loveland Lot 19 No 9 Hardey Road, Maylands

R25


NIN-912A L Dayeh Lot 132 No 12 Ninth Avenue, Maylands

R50

Four Lot Survey Strata Subdivision

Approval

KIN-14/30 SY Chu & W Qiao Lot 101 No 30 King William Street, Bayswater

Medium Density R40


RAM-4/35 DJ Phillips Lot 161 No 35 Ramsden Way, Morley

R20/25


Approval

DRY-24/58 A Appel Lot 914 No 58 Drynan Street, Bayswater

Medium Density R25



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FILE REF OWNER/

PROPERTY ZONING PROPOSAL REC

DATION

CAM-3/58 N James Lot 33 No 58 Camboon Road, Morley

R20/25

Two Lot Survey Strata Approval

COO-39/32 M Hoare Lot 99 No 32 Cooper Road, Morley

R20/25


IVA-8/75 V & SM D Addario Lot 375 No 75 Ivanhoe Street, Morley

R20/25


CHA-15/40 D & B Johnson Lot 500 No 40 Chaffers Street, Morley

R20/25


COUNCIL RESOLUTION



That the Director of Planning and Development Services recommendations to the Western Australian Planning Commission in respect of Subdivision/Amalgamation applications be ratified.



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12.8 Late Items

12.8.1 Aged Care Hostel Location: Lots 69 & 938 No's 2 & 4 Whittock St, Embleton Attachments: Site/Floor Plan - (A3 Attachment) File No: WHI-29/4 Applicant: City of Bayswater Owner: Homeswest and City of Bayswater Officer: Director of Planning and Development Services Refer: Item 12.4.5 - Council Meeting 25.01.05

Item 10.1 - Special Council Meeting 7.09.05

Application

To consider minor variations to the Embleton Street setback to the 70 bed Aged Care Hostel on Lots 69 and 938 No s 2 and 4 Whittock Street, Embleton.

Background

Town Planning Scheme No. 24 Zoning: Residential R20/25

Use Class): Retirement Village

D discretionary use

Lot Area: 8989 m²

Existing Land Use: Vacant land and building


Size/Nature of Proposed Development: 70 Bed Aged Care Hostel


Setbacks

Parking Max Plot Ratio Minimum Open Space Landscaping

Front:

Embleton Ave Rear Whittock St Side 1 Side 2

15m (min) 4.5m 4.5m 4.5m

35 bays 0.5:1 50% 10%

3m 4.5m-7.5m 1.0m-20m

6.0m 44 bays 0.45=1 52% 26%

1. The site comprises two lots. Lot 69 is currently vacant, with Lot 938 containing an unoccupied residence to be demolished as part of the redevelopment of the site.

2. The proposed aged care facility is a replacement for the existing 70 bed hostel at Mertome Village, which will not meet the pending (2008) Aged Care legislative provisions for building certification of aged care hostels to enable Commonwealth funding.


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Comment

1. Council at its meeting in January 2005 approved the development of the 70 Bed

Aged Care Hostel with 4.5metre setback to Embleton Avenue.

2. Under the Scheme provisions the facility is a "retirement villages for which there are no specific development standards. Notwithstanding given the nature of the proposed use it was assessed against the "private hospital/rest homes" standards.

3. As the site contains two separate lots, one owned by the City of Bayswater the other by Homewest the builder Keywest Construction Group has had to push the building closer to Embleton Avenue, reducing the setback from 4. 5metres to 3.0metres to the lounge windows with the remainder of the building setback 6 - 7metres. This is to ensure that the building complies with the BCA in terms of being contained on the one lot.

4. The setback to the hostel is considered appropriate given:-

a) the adjoining residential properties; b) the aged care facility is designed with residential proportions including facade

building articulation, building height and materials; and c) the buildings opposite the site along Embleton Avenue are industrial.

5. In light of the above comments the proposed minor variation is supported.

COUNCIL RESOLUTION



That planning approval be granted to the revised proposal for the proposed 70 bed aged care hostel at Lots 69 and 938 No s 2 and 4 Whittock Street, Embleton in accordance with the revised plans dated 17 October, 2005 subject to planning conditions G1, G2, G3, G4, G7, G15, G16, G17, G25, A8, L3, L7, H6, H7, H11, H12, H13, H16, H18, H19, H20, H22, H24, H28, E2, E4, E5, E7, E12, E13, E17 and

a) Door Locks to comply with the Health (Public Building) Regulations 1992;

b) Compliance with the City of Bayswater Local Health Law;

c) The service driveway access to be modified to provide for concurrent access and egress to the site from Embleton Avenue to the satisfaction of the Director of Technical Services.

d) The bin store and associated service access to be modified to the satisfaction of the Director of Technical Services.

e) The Hairdressing Facility to comply with the Hairdressing Regulations.

f) Illuminated Emergency Exit Signs to be provided in accordance with AS2293.



Page 103

12.8.2 Unauthorized Storage of Disused Materials Location: Lot 138 No. 8 Kelvin St, Maylands Attachments: Location Plan & Photo

File No: KEL-20/8 Owner: W.J Pilton Officer: Director of Planning and Development Services

Application

To advise Council of the progress on matters relating to the unauthorized storage of disused materials within the front setback of Lot 138 No. 8 Kelvin Street, Maylands.

Background

1. The subject site has been investigated by Council Officer s a number of times since 2002 in response to complaints received in relation to the storage of unlicensed vehicles, and the storage of disused materials. Most recently, the occupier of the premises was contacted in September 2004 in relation to alleged automotive repairs occurring on the site, and the unauthorized storage of unlicensed vehicles. The issues were resolved in November 2004 following the removal of the vehicles in question from the site.

Comment

1. A complaint has again been received in relation to alleged automotive repairs and the storage of disused cars and materials on the site. A site inspection was undertaken by City officers and a number of photographs were taken confirming the excessive storage of building rubble, appliances, and derelict vehicles within the front setback, and the storage and repairs of a number of cars parked in the carriageway. The occupier of the premises was working on one of the cars at the front of the property as Council officers approached and was present for the site inspection. He advised that at least some of rubble and appliances would be removed within 1 week.

2. A letter was sent to the occupier of the property, requesting the removal of the disused materials and derelict vehicles from the property within 21 days

by 18 October, 2005. The City s Ranger Services were advised to contact the occupier in regards to the removal of the cars parked on the road.

3. A site inspection of the property undertaken on 18 October, 2005 has revealed the derelict vehicles, disused rubble, appliances and rubbish remain on the site, and the disused vehicles remain. It is the opinion of the officers that no attempt has been made to clear the site of the disused materials or cars.

4. In the instance where attempts are made to ensure the clean up of a premises and these fail, the City has the ability to issue a notice pursuant to Clause 5A of Schedule 3.1 of the Local Government Act 1995. Due to the scale of the general rubble and cars present, and the failure of the resident to make any attempt to remove any of the materials, it is recommended that the City issue a notice to ensure removal and clean up.

5. In accordance with previous legal advice received, it is recommended that the City s solicitors be instructed to prepare and serve the notice, to avoid any technical deficiencies.


Page 104

COUNCIL RESOLUTION



That:

1. Council resolve to issue a notice under Clause 5A of Schedule 3.1 of the Local Government Act 1995 to ensure that the unsightly material and disused cars are removed from Lot 138 No. 8 Kelvin Street, Maylands..



Page 105


TECHNICAL SERVICES 19 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Technical Services Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Wednesday 19 October 2005 commencing at 6:09 pm.



Members

Cr Alan Radford Chairperson Cr Terry Kenyon, JP Mayor Cr Michael Sabatino (From 6.11pm) Cr Graham Pittaway, OAM Cr Terry Gaunt

Officers

Mr Mario J. Carosella Chief Executive Officer Mr Martyn Glover Director of Technical Services Mr George Rimpas Deputy City Engineer Mr James Riley Principal Environmental Health Officer

Observers

Cr Ian McClelland, JP Deputy Mayor Cr Marlene Robinson (From 6.20pm)

Apologies

Nil

DELEGATED AUTHORITY BY COUNCIL There were no items appearing in these minutes for which the Technical Services Committee had been granted delegated authority to act by the Council in accordance with Section 5.23 of the Local Government Act 1995 and therefore the meeting was not open to the public.


Page 106

FOR INFORMATION ONLY

This page does not form part of the Council agenda/minutes

TECHNICAL SERVICES 19 OCTOBER 2005

DEPUTATIONS

(i) Parking Restrictions - Shaftesbury Avenue, Bedford File No: SHA-7 Applicant: Mrs J Cunniffe 156 Shaftesbury Avenue, Bedford Officer: Director of Technical Services

In respect to Item 2.1, Mrs J Cunniffe of 156 Shaftesbury Avenue, Bedford was in attendance from 6.33pm until 6.42pm.


In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the meeting:- Nil.

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of proximity interest were made at the meeting:- Nil.

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the following disclosure of interests affecting impartiality were made at the meeting:- Nil.

ORDER OF BUSINESS

Items of business were dealt with in the following order:

Item 1.1, Items 2.2 to 5.1, Item 2.1.


Minutes of the meeting of the Technical Services Committee held on 21 September 2005, which was circulated, were confirmed as a true and correct record.

Moved: Cr Graham Pittaway, OAM Seconded: Cr Terry Gaunt


Nil.


Page 107

13 TECHNICAL SERVICES COMMITTEE 19 OCTOBER 2005

13.1 Health


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED en bloc the Committee recommendations of items 13.1.1 to 13.5.1.

13.1.1 Unkempt Property 52 Katanning Street Bayswater File No: KAT-2/52 vol 2 Officer: Principal Environmental Health Officer Refer: Item 7.1 19.07.00 Technical Services C tee

Item 6.1 20.10.00 Technical Services C tee

CONFIDENTIAL ITEM

Application

To seek Council s endorsement to issue a Health Notice on Mr Keith Dunnett of 52 Katanning Street Bayswater to remove rubbish and disused materials from his property.



COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation: That:

1. A Health Notice be issued on Mr Keith Dunnett under Section 184 (1) of the Health Act 1911 requiring the removal of all rubbish and disused material from his premises at 52 Katanning Street, Bayswater within 30 days.

2. In accordance with Section 184 (4) of the Health Act 1911, if Mr Dunnett fails to comply with the requirements of the Health Notice within the stipulated time, the Principal Environmental Health Officer arranges a contractor to complete the necessary work.

3. The cost of the work by the contractor is recovered from Mr Dunnett in accordance with Section 184 (5) of the Health Act 1911.



Page 108

13.2 Engineering

13.2.1 Parking Restrictions - Shaftesbury Avenue, Bedford Attachments: Drawing No. 22/05

File No: SHA-7 Applicant: Mrs J Cunniffe 156 Shaftesbury Avenue, Bedford Officer: Director of Technical Services

Application

Council to consider implementing parking restrictions in Shaftesbury Avenue as depicted in Drawing No. 22/05.

Background

The City has recently received a verbal complaint from Mrs J Cunniffe that vehicles are parking on the road in the vicinity of two crests in Shaftesbury Avenue causing a safety hazard to passing traffic.

The City s Rangers undertook a survey of the area and observed only a few vehicles parked in the roadway. A subsequent survey by the Engineering Department revealed similar results.

Mrs Cuniffe was advised of the situation and the Rangers would continue to monitor the situation and speak to the adjoining owners alerting them of the possible safety issues.

In a recent discussion, the applicant has advised that the situation has not changed and wants Council to ban parking on the roadway.

This section of Shaftesbury Avenue is immediately north of the Park Street intersection. It is undulating road 7.4 metres wide with two crests.

Comment

A survey of on street parking in Shaftesbury Avenue immediately north of Park Street has not revealed any major concerns. Generally, few vehicles were parked on one side of the road leaving enough room for two vehicles to pass each other abreast. However, there is a sight distance problem on the steep crest immediately adjacent to Park Street in the event vehicles are parked there. The distance is below the 50 metre requirements under Section 162 (1) of the Road Traffic Code 2000.

There are two options for Council to implement parking restrictions at this site:

request Main Roads WA to install double barrier centrelines which prevents vehicles parking adjacent to the line marking in accordance with Section 176 of the Road Traffic Code 2000.

install yellow No Stopping line marking adjacent to the kerb in accordance with Section 142 of the Road Traffic Code 2000.


Page 109

Considering the above, Main Roads WA have previously demonstrated a reluctance to install double barrier lines in similar locations, consequently it is recommended that Council implement No Stopping restrictions over this area as depicted in Drawing No. 22/05. The existing situation does not require further extension of the restriction.


That Mrs J Cuniffe be advised that:

1. Council will implement No Stopping restrictions in Shaftesbury Avenue as depicted in Drawing No. 22/05.

2. In consideration of the requirements of the Road Traffic Code 2000, no further restriction of parking is required at this location in its current configuration.

The Committee considered that the kerbside yellow line should be strengthened with provision of verge signage and the adjacent residents be advised of amendments to the parking restrictions. The recommendation was amended to reflect this.

COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation:

That Mrs J Cuniffe be advised that:

1. Council will implement No Stopping restrictions in Shaftesbury Avenue as depicted in Drawing No. 22/05 including both kerbside yellow lines and signage.

2. In consideration of the requirements of the Road Traffic Code 2000, no further restriction of parking is required at this location in its current configuration.

3. The affected adjacent residents be advised of Council s decision.



Page 110

13.2.2 Surrender of Drainage Easement Through Lots 111-113 (No. 1-5 Leith Place, Morley Attachments: Plan of Easement

File No: LEI-10; LEI-10/1, LEI-10/3, LEI-10/5; 20.1.3 Applicant: G G Legal Officer: Director of Technical Services

Application

Council to consider the surrender of drainage easement through Lots 111-113 (No. 1-5) Leith Place, Morley.

Background

G G Legal has written to the Council requesting that the drainage easement through No. 5 Leith Place be extinguished. They advised that they represent Mr A Falcone who is about to purchase the property at the settlement date scheduled for 31 October 2005.

Currently, there is a drainage easement A044896E registered through Lots 111, 112 and 113. It is 20 links (4.02 metres) wide and runs parallel to the rear boundary of the lots between Wellington Road and Dormans Road.

Comment

The drainage easement currently serves no purpose. It does not contain any drainage pipes and will not be required in the future. The drainage system for the adjoining road network is presently contained within the road reservation. It appears the easement was created prior to the creation of Leith Place.

Considering this, it is recommended that the easement A044896E be extinguished.

COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation: That G G Legal be advised that Council has agreed to extinguish the drainage easement A044896E through Lots 111-113 Leith Place, Morley subject to the new owner meeting all of the associated costs in having the easement extinguished.



Page 111

13.3 Parks and Gardens

Nil.


Page 112

13.4 Tenders and Purchases

13.4.1 Annual Supply Tender No. 44-2005 and Tender No. 45-2005 Attachments: Table

File No: 20.2/44-2005; 20.2/45-2005 Officer: Director of Technical Services Refer: Item 13.4.5 OMC 27.09.05

Item 13.4.6 OMC 27.09.05

Application

To consider submissions for Tender No. 44-2005 for maintenance and repairs to existing bores and pumping equipment and Tender no. 45-2005 for drilling of new bores within the City of Bayswater for the period 1 October 2005 to 30 June 2006 with two optional 12 monthly extensions at the total discretion of Council.

Background

Tenders were advertised in August 2005 and closed on 30 August 2005.

The tender submissions received were presented to the Ordinary Meeting of Council held on Tuesday, 27 September 2005 and the following resolutions were adopted:

That this item

Tender No. 44-2005 Maintenance of Existing Bores and Pumps be deferred to the October 2005 round of meetings.

That this item - Tender No. 45-2005 for Drilling of New Bores be deferred to the October 2005 round of meetings.

A review of the submissions for Tender No. 44-2005 has identified a significant variation in the prices for both materials and services (see attached) with the company Statewide Pump Service providing the lowest prices generally. Maintenance of bore equipment does not solely depend on the most economical price. The importance of a bore providing irrigation, can be paramount especially in the summer months consequently the time taken to repair bore equipment is critical to maintaining a quality turf.

A recent trial with Statewide Pump Service provided a less than satisfactory result with respect to the time taken to repair and reinstall the pump. Perhaps this was due to an increased workload at the time for this small company however, it does highlight difficulties with accepting a single tender not withstanding the fact that it complies with the tender specification.

There was almost nothing separating the two best tender submissions for Tender No. 45-2005.

The specification for Tender No. 44-2005 Maintenance of Existing Bores and Tender No. 45-2005 Drilling of New Bores includes the following clause 1.15.4 Acceptance of Tenders:


Page 113

Unless otherwise stated in this Request, Tenders may be for all or part of the

Requirements and may be accepted by the Principal either wholly or in part. The Principal is not bound to accept the lowest Tender and may reject any or all tenders submitted.

Consequently, the Council is not obligated to accept any of the tenders submitted.

The Members and Administration alike have expressed a concern regarding the variation in price for the activities and the lack of control over the number of hours required for each element of the service.

The cost to repair and/or install the Council s bores and pumps during the past two years is as follows:

YEAR BUDGET COST EMERGENCY COST TOTAL 2003/2004 $21,257 $90,772 $112,029 2004/2005 $52,130 $28,676 $ 80,756

The Local Government (Functions and General) Regulations 1996 includes the following clause:

11. Tenders to be invited for certain contracts

(1) Tenders are to be publicly invited according to the requirements of this part before a local government enters into a contract for another person to supply goods or services if the consideration under the contract is, or is expected to be, more or worth more, than $50,000 unless subregulation (2) states otherwise.

It can be clearly seen that the total cost of bore and pump installation or replacement has been in excess of the $50,000 requirement.

Comment

It is noted that Tender Nos. 44-2005 and 45-2005 are for the bore and pump maintenance and the new bore installation respectively and the costs provided in the past two years are for the two services combined. Unfortunately, the current financial records prevent the accurate separation of the two services.

It is also noted that there can be a significant annual variation in the cost of emergency repairs, ie unscheduled maintenance to the bores and pumps.

The previous practice has been to invite three quotations for each project and select the most economical outcome or in the case of an emergency, invite the contractor able to respond the quickest to carryout the work. Section 11(2) (a) of the Local Government (Functions and General) Regulations 1996 accommodates this level of response to an emergency without the requirement for tender.


Page 114

Although the level of expenditure in the past two years exceeds the requirement for tender, it is only in total and not for individual projects. Unfortunately, the regulations do not make this distinction and consequently, there is a requirement for tender.

The Director of Technical Services major concern with the current tender is that it locks Council into a contract with a single supplier when for one reason or another they are unable to meet Council s requirements with respect to a timely response.

Therefore, it is proposed that Council consider re-tendering to establish a pool of preferred contractors for supply of, and services to bores and pumps for a period of three years.

The selected contractors would still be required to quote on the individual works except in emergencies when the contractor must be able to rapidly respond and therefore would be engaged on that basis. The quotations would be generally in accordance with the schedule of rates lodged with the tender form.

Policy Implications

Nil.


Council s budget includes provision for the installation of new bores and repairs to existing bore infrastructure.


That:

1. No tenders be accepted for Tender Nos 44-2005 and 45-2005.

2. Tenders be invited to establish preferred contractors for the maintenance of bores and pumps and the installation of new bores.

The Committee wished to include the selection criteria in the recommendation which was amended to include the four criteria.

COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation: That:

1. No tenders be accepted for Tender Nos 44-2005 and 45-2005.

2. Tenders be invited to establish preferred contractors for the maintenance of bores and pumps and the installation of new bores utilising the following selection criteria:

(i) Ability to carryout the work

(ii) Adherence with the specification

(iii) Price

(iv) Safety Record



Page 115

13.4.2 Tender No. 3-2004 Street Sweeping Attachments: Letter - Town and Property Maintenance

File No: 20.2/3-2004 Officer: Director of Technical Services Refer: Item 13.4.1 OMC 22.02.05

Application

To seek Council s approval to the amendment to the adjusted tender rates for the street sweeping contract.

Background

In February 2005, Council resolved to extend the contract for Tender No. 3-2004 Street Sweeping City Wide for the period 1 July 2005 to 30 June 2006 at the current rates (2004-2005).

However, it has recently come to light that the contractor Town and Property Maintenance in January 2005, wrote to Council (letter attached) requesting for a CPI increase of 2.6% on their 2004/2005 rates as follows:

TYPE 2004/2005 RATES (INC GST)

2.6% CPI INCREASE (INC GST)

2 Sweeps of entire City $30,800.00 $31,600.80 Hourly Rate $70/hour $71.82/hour Any one of the designated areas $2,100.00 $2,154.60 Any two of the designated areas $4,200.00 $4,309.20 Any three of the designated areas $6,300.00 $6,463.80 Any four of the designated areas $8,400.00 $8,618.40 Any five of the designated areas $10,500.00 $10,773.00 All six of the designated areas $12,600.00 $12,927.60 All seven of the designated areas $14,700.00 $15,082.20 Two additional sweeps of the City $29,400.00 $30,164.40

Comment

This was an oversight on the officer s behalf and a 2.6% CPI increase is allowable under the contract specifications subject to Council s acceptance.

As fuel prices have increased substantially over the past twelve months, a 2.6% increase is easily justified. The City is swept twice per year and the increase amounts to an extra $800.80 (inclusive GST) for the 2005/2006 financial year.

COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation: That Council approve the 2.6% CPI increase for Town and Property Maintenance effective as of 1 July 2005 to 30 June 2006.



Page 116

13.5 General

13.5.1 Monthly Expenditure 2005/2006 - 30 September 2005 Attachments: No. 1 - Operating Expenditure

No. 2 - Capital Budgets

No. 3 - Operating Graphs

File No: 6.2.3 Officer: Director of Technical Services

Application

To seek Council s approval on the expenditure for the period ending 30 September 2005.

Background

The Director of Technical Services has supplied up-to-date monthly budgets for the operations of the division.

The General Ledger Figures as supplied by the Finance Division are in Attachment 1

and these show the expenditure until the 30 September 2005.

The capital works schedules are shown on Attachment 2.

The Finance Division has included the Director of Technical Services into their monthly budgets into their system and produced graphs for the major areas within the Technical Services Division. These are shown on Attachment 3.

The operational budgets have been broken into accumulative monthly budgets to align with the Finance Divisions accumulative figures for each month. The figures supplied by the Finance Division do not contain the GST so they reflect the actual costs to Council.

This space has been left blank intentionally to accommodate the following table:


Page 117

Ju

ne

2938

800

4627

60

3602

50

6300

00

5710

00

3000

00

2100

00

1150

00

4500

0

1000

0

8000

0

5000

5000

1100

00

7500

0

3000

4000

0

7000

0

6,03

0,81

0

M

ay

2753

656

4343

93

3355

37

5775

21

5289

17

2826

00

2005

29

1098

71

4152

6

9322

7333

6

4583

4583

1004

96

7095

0

2750

3000

0

6416

9

5624

739

A

pril

2537

066

4025

55

2961

62

5249

79

4428

68

2502

90

1627

50

9315

0

3739

1

8532

6666

4

4167

4166

7610

9

6181

5

2500

3000

0

5831

0

5059

474

M

arch

2127

691

3697

45

2646

76

4725

00

4199

13

2365

80

1425

90

7970

7

3431

3

7142

6000

0

3750

3750

6388

8

5499

8

2250

3000

0

5250

0

4425

993

F

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2045

699

3318

91

2329

74

4200

21

4155

17

2277

90

1281

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7431

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3133

8

7142

5333

6

3333

3334

5886

1

5190

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2000

2000

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4666

9

4154

218

Ja

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1808

538

2837

64

2097

02

3674

79

3971

88

2179

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1251

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6575

7

2865

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7108

4666

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2917

2916

4947

8

5172

8

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4081

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3727

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D

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1568

731

2337

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1772

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3150

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3971

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2041

20

1198

68

4727

7

2669

0

6670

4000

0

2500

2500

4929

1

5107

5

1500

2000

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3500

0

3298

403

N

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1307

766

1719

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1376

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3689

23

1720

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1059

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2257

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3635

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2083

2084

4216

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2754

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O

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1022

702

1302

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1063

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79

3075

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6520

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2699

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2666

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2164

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Se

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7529

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1042

14

8008

4

1575

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2256

59

1028

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5258

4

1911

3

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5

3462

2000

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1250

1250

1697

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750

1000

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4,02

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4431

71

6418

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6474

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3723

3

6601

8820

2224

1333

6

833

834

1294

7

1843

5

500

0

1141

0

1009

25

July

2013

08

3040

3

2943

2

5247

9

1015

24

2667

0

2188

2

6601

5085

809

6664

417

416

8921

1599

8

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0

5831

5146

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t

2938

800

4627

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5710

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2100

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1000

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1100

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Page 118

The following table shows the end 30 September 2005 figures from the General Ledger compared with the monthly budgets accumulated for the same period.

ACCUMULATIVE MONTHLY COMPARISONS FOR EXPENDITURE 30 September 2005

Area Total Budget Budget to 30 Sept 05

Exp. 30 Sept 05

Variance to Budget

% Variance to Total Budget

Ground Mtce 2938800 752921 675297 -77,624 -2.64% Bore & Retic 462760 104214 104497 283 0.06% Medians 360250 80084 76050 -4,034 -1.12% Street Lighting 630000 157500 145298 -12,202 -1.94% Street Trees 571000 225659 279040 53,381 9.35% Verges 300000 102840 98406 -4,434 -1.48% Road Mtce 210000 52584 41310 -11,274 -5.37% Street Cleaning 115000 19113 49160 30,047 26.13% Street Signs 45000 12555 10400 -2,155 -4.79% Bus Shelters 10000 3462 6338 2,876 28.76% Graffiti 80000 20000 15133 -4,867 -6.08% Jetties 5000 1250 0 -1,250 -25.00% Skatepark 5000 1250 0 -1,250 -25.00% Footpath Mtce 110000 16973 21547 4,574 4.16% Drain Mtce 75000 25373 11543 -13,830 -18.44% Carpark Lines 3000 750 0 - 750 -25.00% Industrial Clean 40000 10000 5270 -4,730 -11.83% Footpath Sweep 70000 17500 23016 5,516 7.88% Total Mtce 6,030,810 1,604,028 1,562,305 -41,723 -0.69%

Comment

The total budget for the major maintenance items is currently under expended by $41,723 or 0.69%.

Capital Projects

Capital Projects in general are in line and there are no concerns.

COUNCIL RESOLUTION


As Chairperson CR ALAN RADFORD MOVED, CR VICTOR ROSENBERG SECONDED the Committee recommendation: That the Technical Services Financial Report for the period ending 30 September 2005 be received.



Page 119


FINANCE & PERSONNEL 19 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Finance & Personnel Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Wednesday 19 October 2005 commencing at 8:00 pm.


ELECTION OF ACTING CHAIRPERSON

In accordance with Section 5.12 of the Local Government Act 1995 the members of the Committee are to elect a chairperson (presiding member) from amongst themselves.

The Chief Executive Officer took the Chair and called for nominations of Acting Chairperson for the Committee.

CR TERRY KENYON, JP, MAYOR NOMINATED, CR LOU MAGRO SECONDED that CR VICTOR ROSENBERG be elected Acting Chairperson, and there being no other nominations, CR VICTOR ROSENBERG was declared elected.

Cr Victor Rosenberg assumed the Chair.


Present

Members

Cr Victor Rosenberg (Acting Chairperson) Cr Terry Kenyon JP, Mayor Cr Lou Magro Cr Sonia Turkington Cr Alan Radford Deputising for Cr Barry McKenna until 8.01pm. Cr Michael Sabatino Deputising for Cr Barry McKenna from 8.01pm. Officers

Mr Mario J. Carosella Chief Executive Officer Mr Ted Budzinski Director of Finance Observer

Cr Alan Radford Present as Observer from 8.01pm. Apology

Cr Barry McKenna


Page 120


FINANCE & PERSONNEL 19 OCTOBER 2005


There were no items appearing in these minutes for which the Finance and Personnel Committee had been granted delegated authority to act by the Council in accordance with Section 5.23 of the Local Government Act 1995 and therefore the meeting was not open to the public.

DEPUTATIONS

Nil.


In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995 the following disclosure of financial interest was made at the meeting :

Date Name Item No.

19.10.05 Cr Lou Magro 7.1

In accordance with Clause 34C of The Local Government (Administration) Regulations 1996 the following disclosures of interest affecting impartiality were made at the meeting :

Date Name Item No.

19.10.05 Mr Mario J Carosella 7.1

19.10.05 Mr Ted Budzinski 7.1


Minutes of the meeting of the Finance & Personnel Committee held on 21 September 2005, which had been circulated, were confirmed as a true and correct record.

Moved: Cr Terry Kenyon, JP, Mayor Seconded: Cr Lou Magro

CARRIED


Nil.


Page 121

14 FINANCE & PERSONNEL COMMITTEE 19 OCTOBER 2005

14.1 Aged Persons Homes

Nil


Page 122

14.2 Financial Reports


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED en bloc the Committee recommendations of items 14.2.1 to 14.3.7.

14.2.1 Financial Reports for Period Ending 30 September 2005 File No: 6.2.14 Officer: Director of Finance

Application

To inform Council of the financial statements for the period ending 30 September 2005. Comment

The financial statements for the reporting period are submitted in the form of :

Financial Activity Statement Report

Net Current Asset Position

Reserve Fund Statement

Summary Schedule of Divisional Financial Activity

Summary of Budget Changes since Original Budget Adoption

Divisional Summaries

KEY FINANCIAL INDICATORS (as at 30 September 2005)

There are a number of important financial indicators that provide a simple snapshot of Council's financial performance and continuing ability to maintain existing levels of service and ageing infrastructure as well as address growing community expectation.

The important indicators are :

Debt Service Ratios

Measure Council's ability to service debt from operating revenue.

30 September 2005

Debt Service Costs 16,614

Operating revenue (excluding capital grants and contributions)

= 30,804,641

= 0.05%

A ratio exceeding 15% questions Council's ability to service loan repayments.

The City, being essentially debt-free, is well within the established benchmark.


Page 123

Creditors Liquidity

This represents the ratio of available cash to fund creditors

30 September 2005

Cash (Unrestricted) 23,430,322

Creditors =

3,995,526 = 5.86

A ratio greater than 1 is expected.

Outstanding Rates/Rates Levied

This is a measure of collection performance.

30 September 2005

Current rates receivable 9,009,250

Rates levied =

30,758,093 = 29.29%

At 30 September 2005, 29.29% of rates levied remained outstanding. This is slightly more than last year's collections outstanding which, at 30 September 2004, were 28.97%.

REPORT ON SIGNIFICANT BUDGET VARIATIONS AND DIVISIONAL OUTCOMES

For a detailed analysis and report on divisional outcomes, please refer to Item 5.1 "Financial Performance Review Three Months to 30 September 2005".

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That the financial reports for the period ending 30 September 2005 be received.



Page 124

CITY OF BAYSWATER

FINANCIAL ACTIVITY STATEMENT REPORT

FOR THE PERIOD 1 JULY2005 TO 30 SEPTEMBER 2005

REVENUE ADOPTED 01 JUL 2005 TO 30 SEPT 2005 % Cumlative

BUDGET 2005-2006 BUDGET ACTUAL BUDGET

General Purpose Funding 2,470,460 508,078 607,593 20

Governance/Admin 271,600 45,925 67,674 47

Law Order & Public Safety 131,420 29,996 26,949 -10

Health 49,850 1,110 2,260 104

Welfare & Education 5,504,880 1,403,912 1,488,680 6

Housing 79,225 22,862 21,247 -7

Community Amenities 6,050,085 5,422,317 5,499,882 1

Recreation & Culture 3,805,265 865,508 826,424 -5

Transport 96,800 18,871 16,876 -11

Economic Services 320,500 99,688 134,530 35

Other Property & Services 254,850 57,832 41,598 -28

LESS $19,034,935 $8,476,099 $8,733,713 3OPERATING EXPENDITURE

General Purpose Funding 246,450 82,846 77,704 -6.21

Governance/Admin 4,602,259 1,223,435 1,245,081 1.77

Law Order & Public Safety 1,320,704 328,376 357,077 8.74

Health 792,251 184,954 159,325 -13.86

Welfare & Education 5,931,091 1,423,474 1,386,346 -2.61

Housing 60,879 3,068 2,505 -18.34

Community Amenities 6,238,222 1,465,218 1,544,541 5.41

Recreation & Culture 16,417,225 3,850,954 3,849,451 -0.04

Transport 10,785,442 2,699,213 2,762,942 2.36

Economic Services 948,274 202,601 175,484 -13.38

Other Property & Services 1,446,617 210,547 199,204 -5.39

$48,789,414 $11,674,686 $11,759,660 1ADDCONTRIBUTIONS/GRANTS FOR THEDEVELOPMENT OF ASSETS

General Purpose Funding 942,000 375,000 323,780

General Administration Law Order & Public Safety Health Welfare & Education Housing Community Amenities Recreation & Culture 83,000 0 0

Transport 1,039,973 163,731 178,926

Economic Services Other Property & Services

$2,064,973 $538,731 $502,706

Funding Required to Fund Operations ($27,689,506) ($2,659,856) ($2,523,241)

ADDDISPOSAL OF ASSETS $1,610,460 $240,395 $240,395RESERVES MOVEMENT $7,769,048 $70,682 $1,003,829PRINCIPAL LOAN RECOVERIES $24,312 $11,570 $11,570LOAN FUNDING $5,325,000 $0 $0EMPLOYEE PROVISIONS $4,000 $0 $0DEPRECIATION $14,995,500 $3,748,875 $3,748,875

$29,728,320 $4,071,522 $5,004,669

LESSCAPITAL EXPENDITURE $25,644,095 $1,535,070 $1,535,070EXPENDITURE ON SELF SUPPORTING LOANS $300,000 $0REPAYMENT OF DEBT $65,165 $16,614 $16,614PROFIT/LOSS ON DISPOSAL OF ASSETS ($343,046) $0

$25,666,214 $1,551,684 $1,551,684

OPENING BALANCE $2,658,097 $3,489,563 $3,489,563CLOSING BALANCE $550,000 $24,888,648 $25,987,531

AMOUNT TO BE MADE UP FROM RATES ($21,519,303) ($21,539,103) ($21,568,222)


Page 125

NET CURRENT ASSET POSITION AS AT 30 September 2005

2005/2006 2004/2005SURPLUS SUMMARY REPRESENTED BY

CASH AT BANK AS AT 30 SEPTEMBER 2005 $27,333,421 $22,877,919

DEBTORS/INCOME DUE NOT RECEIVED $10,750,176 $10,200,738Rates 10,222,119RATES/F.E.S.A Rebates 54,926Grants 346,237Moojebing Lot Development 25,541Hall Hire 278Private Works 4,666Reserve Hire -3,367Rentals 13,554Dog Prosecutions 8,762Bayswater Waves 14,789Self Supporting Loans 2,411Reimbursements/Insurance 60,260

STOCK $102,533 $83,111

PREPAID EXPENSES $109,299 $474,608

$38,295,429 $33,636,376

G.S.T. CLEARING ACCOUNT $264,358 $192,647(Cleared at time of lodging B.A.S. return )

FIRE & SERVICES LEVY ($1,767,319) ($1,670,177)CREDITORS ($2,228,207) ($1,287,047)

BALANCE AS AT 30 SEPTEMBER 2005 (City of Bayswater operations) $34,564,261 $30,871,799

AGED PERSONS HOMESTOTAL AGED HOMES $5,476,221 $3,761,191

BALANCE AS AT 30 SEPTEMBER 2005 (All operations) $40,040,482 $34,632,990

LESS RESTRICTED ASSETS

RESERVES $13,552,951 $11,335,329

OTHER $500,000

CLOSING BALANCE AS AT 30 SEPTEMBER 2005 $25,987,531 $23,297,661AS PER FINANCIAL ACTIVITY REPORT


Page 126

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Page 128

ACQUISITION AND IMPROVEMENT OF ASSETS

Assets by Class BUDGET ACTUAL2005/6 30-Sep-05

Fixed Assets Land 0 0Buildings 13,639,612 178,966Furniture & Equipment 541,795 23,236Computer Equipment 682,520 180,822Plant & Fleet 2,284,320 296,964

0 0Infrastructure Roads 3,552,178 463,206

Paths 528,986 17,121Drains 51,920 14,987Reserves 4,230,764 340,295Street Furniture 132,000 19,472War Memorials 0 0

25,644,095 1,535,070

Assets by Function and Activity

Fixed Assets General Purpose Funding 682,520 180,822Governance 0 0Law & Order & Public Safety 150,000 84,652Education 0 0Health 115,000 0Welfare 8,010,000 28,332Housing 0 0Community Amenities 0 0Recreation & Culture 5,881,407 89,219Transport 0 0Economic Services 0 0Other 2,284,320 296,964

17,123,247 679,989

Infrastructure

Law & Order & Public Safety 0 0Health 0 0Welfare & Education 0 0Housing 0 0Community Amenities 62,000 1,113Recreation & Culture 4,230,764 340,295Transport 4,170,000 513,673Economic Services 0 0Other 58,084 0

8,520,848 855,081

25,644,095 1,535,070


Page 129

SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY

AS AT 30 SEPTEMBER 2005FROM 1-Jul-05 TO 30-Sep-05 25.21%

BUDGET Committed % ACT TO BUDGETINCOME EXPENDITURE INCOME EXPENDITURE INC EXP

OPERATING

Administration & Community Services $5,155,520 $10,851,181 $1,232,070 $2,603,001 $1,270,164 23.90 35.69 - Aged Persons Homes $4,281,250 $3,858,643 $1,104,350 $962,590 25.80 24.95Planning & Development Services $616,500 $3,157,491 $246,161 $657,527 $152,147 39.93 25.64Technical Services $8,011,478 $13,215,426 $5,942,583 $3,149,352 $160,128 74.18 25.04Financial Services $24,554,463 $2,364,127 $22,279,477 $638,314 $22,598 90.73 27.96

TOTAL ALL OPERATING $42,619,211 $33,446,868 $30,804,641 $8,010,785 $1,605,037 72.28 28.75

CAPITAL

Administration & Community Services $1,619,415 $376,441 $426,048 49.55 - Aged Persons Homes $8,010,000 $28,332 0.35Planning & Development Services $6,149,912 $181,520 $230,961 6.71Technical Services $7,899,308 $684,895 $506,509 15.08 Financial Services - Recreation Centres $355,000 $23,487 $88,533 31.55Bayswater Bowling Club - Self Supporting Loan $300,000

TOTAL ALL CAPITAL $24,333,635 $1,294,675 $1,252,051 10.47

Last YearIncome Expenditure

TOTAL FROM OPERATIONS $42,619,211 $57,780,503 $30,804,641 $9,305,460 $29,057,435 $8,836,299

OPENING BALANCE 1 JUL 05 $11,208,849 $13,183,552OPENING BALANCE 1 JUL 05 - Aged Persons Homes

$5,047,944 $5,362,793

CLOSING BALANCE 30 JUNE 2006 $40,040,482

CLOSING BALANCE 30 JUNE 2006 $3,919,097Aged Persons Homes $2,460,551

BORROWINGS

Principal Loan Repayments $65,165 $16,614Loan Funding - Aged Persons Homes $5,000,000Loan Funding - Bayswater Bowling Club $300,000Loan Funding - Noranda Sports & Rec $25,000Principal Loan Recoveries $24,312 $11,570

$5,349,312 $65,165 $11,570 $16,614

TOTAL $64,225,316 $64,225,316 $49,362,556 $49,362,556

NON-CASH ITEMS

Depreciation $13,566,301Employee Provisions $150,000Asset Loss $230,090

ACTUAL


Page 130

SUMMARY OF BUDGET CHANGES SINCE ORIGINAL BUDGET ADOPTION

AS AT 30 SEPTEMBER 2005

Opening Balance Budget 1July 05 - General $11,208,849Opening Balance Budget 1July 05 - Aged Persons Homes $5,047,944

Date Item Desc

$16,256,793

Current Opening Balance $16,256,793

OPERATIONAL CHANGES

Adopted Change Revised New BudgetBudget

RevenueAdmin & Community Services 5,155,520 $5,155,520

Aged Persons Homes 4,281,250 $4,281,250

Planning & Development Services 616,500 $616,500

Technical Services 8,011,478 $8,011,478

Financial Services 24,554,463 $24,554,463

EXPENDITUREAdmin & Community Services 10,851,181 $10,851,181



Page 131



Adopted Change Revised New BudgetBudget

Planning & Development Services 3,157,491 $3,157,491


Financial Services 2,364,127 $2,364,127

CAPITAL

Admin & Community Services 1,619,415 $1,619,415


Planning & Development Services 6,149,912 $6,149,912


Financial Services 355,000 355,000


Page 132



Closing Balance 30 June 2006 3,919,097Closing Balance 30 June 2006 - Aged Persons Homes 2,460,551

Reserve

6,379,648

Restricted

$0

RESERVES 6,379,648RESTRICTIONS 0

CURRENT CLOSING BALANCE 30 JUNE 2006 $6,379,648


Page 133

ADMINISTRATION & COMMUNITY SERVICES

SUMMARY

2005/2006 MONTHLY FINANCIAL STATEMENT

30-September-0525.21

30-Jun-05

BUDGET Actual Committed TOTAL % -v-Adopted Current BUDGET

OPERATIONS

OPERATING INCOMES

Members of Council 1,000 1,000 3,515 3,515Human ResourcesGeneral Administration Administration 3,300 3,300 540 540 16.38 Morley Shop 300 300 100 100 33.21Ranger Services Rangers 9,000 9,000 1,054 1,054 11.71 Animal Control 79,500 79,500 13,815 13,815 17.38 Parking Facilities 81,500 81,500 12,349 12,349 15.15Aquatic Centre 2,002,200 2,002,200 419,744 419,744 20.96Libraries Bayswater 5,810 5,810 1,260 1,260 21.68 Morley 15,260 15,260 8,301 8,301 54.40 Maylands 6,350 6,350 2,075 2,075 32.68Recreation & Sport Property Income 218,045 218,045 48,916 48,916 22.43

Embleton Golf Course 320,000 320,000 72,473 72,473 22.65 Maylands Golf Course 951,200 951,200 191,735 191,735 20.16

Other 68,000 68,000 37,727 37,727 55.48 Be Active 500 500Community Programmes 76,200 76,200 5,046 5,046 6.62Community Services Community Bus 4,000 4,000 711 711 Senior Citizens 400 400 1,115 1,115 611 Podiatry Services 46,989 46,989 11,740 11,740 75 Housing 28,850 28,850 5,998 5,998 21 Other 4,500 4,500 897 897 19.93Other Admin & Community Svce Education 17,350 17,350 $9,110 9,110 52.51 Other 15,000 15,000 $7,092 $7,092 52.29

$3,955,254 $3,955,254 $855,311 $855,311 21.62

Externally Funded Operations

Community Services H.A.C.C. Program 1,149,891 1,149,891 360,757 360,757 31.37 Community Housing 50,375 50,375 15,250 15,250 30Eric Strauss 752 752

$1,200,266 $1,200,266 $376,759 $376,759 31.39

TOTAL OPERATIONS INCOME $5,155,520 $5,155,520 $1,232,070.15 $1,232,070 23.90

AGED PERSONS HOMES 4,281,250 4,281,250 1,104,350 1,104,350 25.80

TOTAL OPERATIONS INCOME $9,436,770 $9,436,770 $2,336,420 $2,336,420 24.76

% OF YEAR ELAPSED


Page 134


SUMMARY

2005/2006 MONTHLY FINANCIAL STATEMENT

30-September-05

25.21BUDGET Actual Committed TOTAL % -v-

Adopted Current BUDGETEXPENDITURE

Members of Council 642,921 642,921 300,439 68,480 368,919 57.38Chief Executive Officer's Office General 728,730 728,730 86,974 800 87,774 12.04 Economic Development Programme 120,210 120,210 6,818 6,818 5.67Human Resources 435,904 435,904 87,270 22,913 110,183 25.28General Administration Administration 1,115,242 1,115,242 296,057 248,285 544,343 48.81 Morley Shop 139,291 139,291 35,407 35,407 25.42Ranger Services Rangers 240,776 240,776 74,222 4,805 79,027 32.82 Animal Control 145,466 145,466 22,370 9,261 31,631 21.74 Parking Facilities 88,747 88,747 13,552 300 13,852 15.61Computer Services 316,277 316,277 65,998 2,063 68,061 21.52Aquatic Centre 2,237,223 2,237,223 537,241 112,901 650,141 29.06Libraries Bayswater 339,443 339,443 77,292 6,870 84,162 24.79 Morley 647,818 647,818 150,850 12,421 163,271 25.20 Maylands 306,766 306,766 63,567 6,002 69,569 22.68Recreation & Sport

Embleton Golf Course 28,600 28,600 3,276 3,276 11.46 Maylands Golf Course 63,250 63,250 9,438 70 9,508 15.03

New Recreation Initiatives 66,000 66,000 65,326 23,337 88,663 Other Expenditure 286,132 286,132 62,604 1,401 64,004 22.37Community Programmes 194,500 194,500 75,161 6,763 81,924 42.12Community Services Administration 160,311 160,311 34,234 577 34,811 21.71 Senior Citizens 106,673 106,673 33,032 33,032 91 Podiatry Services 41,700 41,700 8,215 5,349 13,564 242 Youth Services 238,250 238,250 40,898 48,356 89,254 24.92 Community Bus 12,500 12,500 3,115 3,115 25 "Be Active Together" 51,406 51,406 10,684 1,075 11,759 22.87 Community Events 46,500 46,500 15,468 2,959 18,427 39.63 Other 11,300 11,300 1,252 1,252 11

Care of Families & Children

Other Admin & Community Svce Education 7,850 7,850 $1,450 1,450 18.47 Other 809,200 809,200 198,444 578,667 777,111 96

$9,628,986 $9,628,986 $2,380,651 $1,163,656 $3,544,307 36.81Externally Funded Operations

Community Services H.A.C.C. Program 1,187,665 1,187,665 224,125 106,367 330,491 27.83 Community Housing 34,530 34,530 -1,871 141 -1,730Eric Strauss 97 97

$1,222,195 $1,222,195 $222,351 $106,507 $328,858 26.91

TOTAL OPERATIONS EXPENDITURE $10,851,181 $10,851,181 $2,603,001 $1,270,164 $3,873,165 35.69

AGED PERSONS HOMES 3,858,643 3,858,643 962,590 962,590 24.95

TOTAL OPERATIONS EXPENDITURE $14,709,824 $14,709,824 $3,565,591 $1,270,164 $4,835,755 32.87

% OF YEAR ELAPSED


Page 135

CAPITAL WORKS BUDGET 2005-2006

30-September-05

ADMINISTRATION Budget Actual Committed Total

Furniture & Equipment 4.80.850 15,000

4.80.851 688,520 $180,822 $377,032 $557,854

Mobile Day Centre - Fit Out 8.169.800 5,422 $5,150 $5,150

Recreation Services

Beaufort Park Tennis Court JOB6517 50,000Grand Promenade Crickets Nets JOB6518 7,500 $7,654 $7,654Playgrounds JOB6519 75,000 $620 $154 $774Houghton Park - Cricket Pitch JOB6520 25,000 $9,132 $9,132Community Facilities Key System JOB6521 30,000 $1,926Crimea Park - Tennis Courts JOB6522 63,000Noranda Sports Complex - Soccer Club Fence JOB6523 20,000Noranda Sports Complex - Car Park Security Lights JOB6524 5,000RA Cook Reserve - Floodlighting&Cricket Nets JOB6525 210,000 $14,779Upper Hillcrest - Rubber Cricket Pitch Cover JOB6526 6,000Tennis Court Upgrades JOB6527 50,000Skatepark - Install of rubber JOB6528 5,000Bayswater Oval Complex - Upgrade Carpark JOB6529 10,900Park Furniture JOB6530 10,000Noranda Netball/Tennis Courts JOB6531 50,000Wotton Reserve - Barrier Fencing JOB6532 5,200Waltham Reserve - Security JOB6533 5,000 $1,967

Bayswater Waves Aquatic Automatic Pool Clearner JOB3076 19,745Health Club Cardio Equip Health Club JOB3077 116,000Group Fintness Room JOB3078 23,500

Morley Library 11.385.850 5,650 $277 $277Bayswater Library 11.380.850 16,000 $489 $489Maylands Library 311.385.850 6,400

WORKS BFWD 1 JULY 05

Mobile Skate Park JOB3065 25,000Skate Park Shade JOB3059 12,000Peninsula Hotel - sign JOB3072 1,200Gibbney Reserve JOB6513 43,309 $39,903 $39,903De-Lacy Reserve JOB6514 23,694 $23,012 $23,012Puntie Cres Reserve JOB6515 20,500 $13,940 $1,537 $15,477Portable Event Signs JOB3066 2,500 $2,500 $2,750 $5,250Playground - Softfall Area JOB3068 62,664 $59,972 $2,694 $62,666Noranda Little Athletics JOB3074 11,885 $10,677 $1,034 $11,711Alf Brooks Reserve JOB6506 27,500 $26,813 $26,813Park Furniture JOB3069 2,408 $1,506 $1,506Feredy Reserve JOB6500 7,224 $4,539 $1,511 $6,050Bert Wright Park Reserve JOB6508 6,725 $3,774 $2,037 $5,811Bath Street Reserve JOB6511 4,500 $3,874 $1,076 $4,950

Less Adjusted Works Carried Forward (155,531)

$95,578 $190,509 $426,048 $203,148

TOTAL ADMIN & COMMUNITY SERVICES $1,619,415 $377,101 $426,048 $784,477

Computing


Page 136


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Page 137

PLANNING AND DEVELOPMENT SERVICES

SUMMARY

2005/2006 MONTHLY FINANCIAL STATEMENT% OF YEAR ELAPSED 25.21

30-Sep-0530-Jun-05


OPERATIONS

OPERATING INCOMES

Planning Department 250,500 250,500 94,481 94,481 37.72Building Department 320,500 320,500 134,530 134,530 41.97Revolving Energy Fund 15,000 15,000Other 30,500 30,500 17,151 17,151 56.23

$616,500 $616,500 246,161$

$246,161 39.93

TOTAL ALL INCOME $616,500 $616,500 246,161$

$246,161 39.93


Building Maintenance 233,115 233,115 46,190 30,248 76,438 32.79Cleaning Maintenance 274,898 274,898 65,561 15,627 81,188 29.53Prevent Building Maintenance 487,830 487,830 42,130 7,458 49,588 10Public Toilets Maintenance 63,985 63,985 18,947 18,947 29.61Planning Department 738,595 738,595 172,711 19,409 192,120 26.01Electricity Charges 387,970 387,970 80,425 80,425 20.73Water Charges 90,625 90,625 80,930 80,930 89.30Special Building Maintenance 287,000 287,000 32,503 66,905 98,948 34.48Building Department 574,573 574,573 109,078 12,500 121,578 21.16I.H.C./Pre-Schools 16,900 16,900 8,783 8,783 51.97Other 2,000 2,000 268 268 13.42

$3,157,491 $3,157,491 $657,527 $152,147 $809,215 25.63

TOTAL OPERATIONS $2,540,991 $2,540,991 $411,366 $152,147 $563,054 22.16


Page 138

CAPITAL WORKS BUDGET 2004-200530-Sep-05

PLANNING & BUILDING SERVICES Budget Actual Committed Total05/06

Buildings

Waterland Improvements

Mayland Waterland - Safety Children Area JOB3086 $50,000 $18,182 $18,182Mayland Waterland - Disabled Toilets JOB3087 $20,000Mayland Waterland - Trisley/Fluid Engineering JOB3088 $15,000

Bayswater WavesMajor Improvements CAP006.1 $450,000 $150,502 $150,502Lazy River Mural CAP006.2 $7,000 $7,000 $7,000

All OtherBayswater Infant Health Clinic Job1194.5 $5,000Bayswater Senior Citz (2) Air Con Units Job1194.10 $100,000Bayswater Senior Citz-Carpet Dining Room Job1194.15 $8,000Beaufort Park Scout Hall Job1194.20 $5,700Bert Wright Park Job1194.25 $3,000Ellis House Improvement Job1194.30 $35,000Lower Hillcrest Job1194.35 $3,000Upper Hillcrest Reserve Job1194.40 $3,000Mayland Golf Club Job1194.45 $45,000Mayland Yacht Club Job1194.50 $6,000Mayland Yacht Club Job1194.55 $30,000Morley/Noranda Rec Club - Air Conditioning Job1194.60 $50,000Bardon Park Toilets Job1194.65 $150,000Peninsula Hotel Job1194.70 $20,000Waltham Reserve - Sewage Pump Job1194.75 $3,500Wotton Reserve - Sewer Connection Job1194.80 $40,000 $858 $858Morley Library - Carpenting Job1194.85 $60,000Bayswater Library - Air Conditioning Compressor Job1194.90 $2,600

Planning & Development

Major Capital Works

Mayland Business Precint 13.520.830 $66,000 $36,332 $36,332Bayswater/Maylands Town Plans 13.520.840

Major Development ProgrammesAdmin Centre JOB7080 $4,000,000 $35,520 $35,520Foreshore Upgrade JOB7081 $200,000 $30,886 $17,454 $48,340Maylands Multipurpose JOB7082 $140,000 $1,200 $1,200King Street (Reserve Funded) JOB7084 $150,000 $84,652 $3,300 $87,952Town Centre Upgrade JOB7085 $370,000


Page 139

CAPITAL WORKS BUDGET 2004-200530-Sep-05

PLANNING & BUILDING SERVICES Budget Actual Committed05/06

Works Cfwd 1 July 04

Bayswater WavesRe-Grouting Tiles CAP004 $40,000 $10,225 $10,225

Other Building ImprovementsPeninsula Hotel - Painting Job1197.25 $16,051 $12,455 $12,455Peninsula Hotel - Upgrade Toilets Job1196.25 $2,959Peninsula Hotel - Roof Gutters/Windows Job1196.30 $3,831Peninsula Hotel - Bay Wind/Paving/ Tiles Job1195.55 $57,945 $1,835 $1,835Community Facilities Access JOB1195.5 $4,400Sewer Connections Job1195.30 $34,200 $1,225 $1,225Precinct Banners Job1195.60 $30,000Waterland - Electrical Board JOB3083 $1,547 $356 $356Les Hansman Centre - Youth Centre JOB1195.70 $500 $500 $500

Less Adjusted Works Carried Forward -79,321

TOTAL BUILDING/PLANNING SERVICES CAPITAL $6,149,912 $181,520 $230,961 $412,482


Page 140

PLANNING & DEVELOPMENT SERVICES


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Page 141

TECHNICAL SERVICES

SUMMARY


# 30-September-2005 30-Jun-05


OPERATIONS

OPERATING INCOMES

General Maintenance 10,800 10,800B.V.E.S. 46,920 46,920 12,267 12,267 26.14Immunisation 8,000 8,000 1,096 1,096 13.70Health Income - Admin 35,450 35,450 1,026 1,026 2.89

- Other 7,200 7,200 227 227 3.16Sanitation - Domestic 5,149,501 5,149,501 5,158,835 5,158,835 100.18Sanitation - Commercial 248,284 248,284 238,233 238,233 95.95Sanitation - Other 390,000 390,000 980 980 0.25Overheads - Public Works 650 650 865 865 133.12All Other - Cont Etc 901,466 901,466 4,901 101,509 11.26

$6,798,271 $6,798,271 $5,418,430 $5,515,038 81.12External FundedPrivate Works $100,000 $100,000 14,653 14,653 14.65Baigup Wetlands

$100,000 $100,000 $14,653 $14,653 14.65

GrantsContribution to Crossovers $171,207 $171,207 60,036 60,036Contribution to Works 29,076 29,076Reinstatements

Other Grant - Beringa Park N.H.T.

Road Grants Base Grant $570,000 $570,000 140,280 140,280 24.61 Other Grants Roads to Recovery $372,000 $372,000 183,500 183,500 49.33 Urban Pool 96,608.00

$1,113,207 $1,113,207 $509,499 $412,891 37.09

TOTAL ALL INCOME $8,011,478 $8,011,478 $5,942,583 $5,942,583 74.18


Page 142

TECHNICAL SERVICES

SUMMARY


30-Sep-05 30-Jun-05


OPERATIONS


Ground Maintenance 2,938,800 2,938,800 650,842 24,455 675,297 22.98Bore & Reticulation Mntce 462,760 462,760 104,006 491 104,497 22.58Median Maintenance 360,250 360,250 75,783 267 76,050 21.11General Maintenance 2,283,000 2,283,000 652,708 53,754 706,461 30.94B.V.E.S. 46,920 46,920 11,785 11,785 25.12Immunisation 38,312 38,312 2,959 5,889 8,848 23.10Health Administration 602,017 602,017 134,909 134,909 22.41Other Health 71,500 71,500 16,895 568 17,463 24.42Sanitation - Domestic 5,060,010 5,060,010 1,286,570 37 1,286,607 25.43Sanitation - Commercial 239,621 239,621 61,240 61,240 25.56Sanitation - Other 173,240 173,240 3,254 50,002 23,376 13.49Overheads 650 650 (62,871) 16,288 (46,583)All Other 838,346 838,346 189,439 7,441 196,880 23.48

$13,115,426 $13,115,426 $3,127,519 $159,193 $3,256,831 24.83

External FundedPrivate Works 100,000 100,000 21,833 935 22,768 3.23

$100,000 $100,000 $21,833 $935 $22,768 22.77

TOTAL ALL EXPENDITURE $13,215,426 $13,215,426 $3,149,352 $160,128 $3,279,599 24.82

TOTAL NET OPERATIONS $5,203,948 $5,203,948 -2,793,231 $160,128 ($2,662,984) -51.17


Page 143

CAPITAL WORKS BUDGET 2005-200630-September-05

TECHNICAL SERVICES Ref. Budget Actual Committed Total05/06

Arterial Roads

Russell Street-Broun to Rudloc JOB1140 $84,375

Coode Street-Bayview to HillCrest JOB1141 $40,000

Russell Street-Walter Rd to Boag JOB1142 $31,875

Other Road Grants

Crimea Street - Benara Rd to Farnham Way JOB1143 $93,000

Beechboro Rd to Boundary JOB1144 $65,000

Black Spot

Broun Ave/ Russell St JOB1145 $56,622

Walter Rd / Collier JOB1146 $37,538

Broun/ Walter/ Beechboro JOB1147 $34,044

Walter Rd/ Russell St JOB1168 $55,057

Walter/ Wellington/ Old Collier JOB1169 $69,755

Road Reconstruction

Base Grant

Colwyn Road - River to Kataning JOB8115 $30,000

King William St - Guildford to Eric Singleton JOB8116 $39,000

Leak St - Neville to Bellevue JOB8117 $10,000

Roberts St - Frinton to Neville JOB8118 $22,000

Frinton St - Garratt to Milne JOB8119 $21,000

Crowther St - Murray to Almondbury JOB8120 $19,000

Crowther St - Frinton to Neville JOB8121 $12,000

Queen St - Percy to Garratt JOB8122 $27,000

Traylen Road - Guildford to Queen JOB8123 $38,000

Goldmead St - Roser to Traylen JOB8124 $16,000

Swan View Tce - Wall to Kelvin JOB8125 $60,000

Kelvin ST - Mephan to Swan View Tce JOB8126 $60,000

Richard St - Peninsula to Swan View JOB8127 $40,000

Drummond St - Craven to Beaufort JOB8128 $76,000 $301 $301

Carparks JOB8129 $45,000

Renew Kerbing/Drainage JOB8130 $25,000 $9,775 $9,775

Right of Way - Timms Place JOB8131 $30,000

East St - Penn to Cul JOB8132 $26,000

Claughton Res-Access Rd JOB8133 $100,000

Gordon St - Guildford to Whatley JOB8134 $13,000

Rose Anvue JOB8135 $10,000

Hobart JOB8136 $10,000

Newell Way JOB8137 $45,000 $4,149 $4,149

Roads to Recovery

Priestley St - Collier to Broun JOB8138 $66,000 $15,050 $15,050

Sunderland Place JOB8139 $18,000 $1,355 $1,355

Noranda Place JOB8140 $28,000 $5,518 $5,518

Harrowshill Road JOB8141 $42,000 $2,223 $2,223

Battersea Way JOB8142 $28,000

Stoke Place JOB8143 $10,000

Wotton Street JOB8144 $24,000

Chalkley Place JOB8145 $25,000

Moojebing Street JOB8146 $72,000

Kataning Street JOB8147 $40,000 $706 $706

Goongarrie Street JOB8148 $19,000


Page 144



Works C/Fwd 1 July 05

Garrat Road JOB1117 $10,000

Whatley Cres/ Third Ave JOB1119 $270,000 $49,239 $49,239

Kingston - Broadway/Broun JOB8083 $18,000 $19,506 $19,506

Broadway - Kingston/Embleton JOB8084 $80,000 $70,549 $10,193 $80,742

Wade St - Lindley/Broadway JOB8085 $32,000 $31,585 $31,585

Holmwood - Broadway/Broadway JOB8086 $40,000 $32,776 $787 $33,562

Ockley Sq - Broadway/Broadway JOB8087 $14,000 $15,416 $15,416

Menz St - Sproxton/Tolworth JOB8088 $10,000 $1,790 $5,053 $6,843

Lindley - Priestley/Irwin JOB8089 $31,000 $31,929 $31,929

Kenilworth - Whatley/Guildford JOB8092 $52,335

Thirlmere-Realignment JOB8096/8112 $76,927 $41,920 $41,920

Towning St - Wade to Irvine JOB8101 $24,000 $12,790 $6,438 $19,228

Alfreda Paine to Bend JOB2100 $37,829

Ellesmere Road JOB2104 $115,296

Thirlmere Road JOB2105 $100,884

Grafton Rd-Brooks/Whatley JOB8093 $1,470 $1,470 $1,470

Seventh Ave-Whatley/Kathleen JOB8103 $120 $120 $120

Sixth Ave Cul De Sac/Penninsula JOB8104 $989 $989 $989

Eighth Ave - Carrington/Railway JOB8105 $2,261 $2,261 $2,261

Hamersley Place JOB8110 $4,238 $4,238 $4,238

Hepworth Way Resurfacing JOB8099 $516 $516 $516

Essex - Haddrill/Lawrence JOB8506 $161 $161 $161

Johnsmith/Silverwood JOB8600 $9,490 $9,490 $9,490

King William Street JOB1175 $6,789 $903 $903

Grosvernor Road JOB8038 $451 $451 $451

Peterborough Cres. - Harrowhill to Maidstone JOB8073 $1,058 $1,058 $1,058

Footpath Slab Replacement Programme

Halvorson Road JOB8518 $5,000

Public Access Way JOB8519 $12,000

Eighth Ave JOB8520 $27,000

Guildford Rd JOB8521 $60,000

Walter Road West JOB8522 $24,000

Lawrence Street JOB8523 $25,000

Kathleen Avenue JOB8524 $10,000

Ludlands Street JOB8525 $14,000

Arundel Street JOB8526 $15,000

Halliday/ Sutherland JOB8527 $20,000

Drake Street JOB8528 $16,000

Drummond Street JOB8529 $30,000

The Strand JOB8530 $20,000

Kenilworth Street JOB8531 $16,000

Slade Street JOB8532 $18,000

York St - Grand Prom to Salisbury JOB8533 $26,000

Railway Pde - Grand Prom to Hotham JOB8534 $9,000

Salisbury St - York to Beaufort JOB8535 $15,000 $310 $310

Aldephi Street - Paterson to Shaftesbury JOB8536 $24,000

Doherty St - Disabled JOB8537 $20,000

Drynan St - Beechboro to Langley JOB8538 $20,000

Bramwell JOB8539 $18,000

Little Beaufort Street JOB8540 $12,000

Peninsula Rd (Over Expenditure being Investigated by Tech Services Staff) JOB8541 $5,000 $8,676 $8,676


Page 145

30-September-05


Works Cfwd 1 July 05

Riverslea Ave/Fouth Ave JOB2297 $35,986

Drake S - Walter/Boag JOB8507 $11,000 $7,297 $7,297

Copley - Coode/Drake JOB8514 $11,000 $677 $677

Parks Development

Lightning Swamp JOB2342 $35,000

Berringa Park JOB2343 $18,500

Bardon Park JOB2344 $12,500 $3,224 $1,741 $4,964

Hinds Reserve JOB2345 $5,000 $101 $776 $877

Gobba Lake JOB2346 $80,000

Eric Singleton Bird Sanctuary JOB2353 $14,000 $1,216 $1,216

General Reserves JOB8608 $50,000 $2,573 $2,573

Tom Cameron Reserve JOB8609 $28,000

Peninsular Golf Course JOB8610 $10,000 $911 $9,000 $9,911

Embleton Golf Course JOB8611 $20,000 $1,360 $3,100 $4,460

Bungana Purifier JOB8612 $10,000

Emberson Reserve Bore JOB8613 $12,000 $3,162 $3,669 $6,830

Bayswater Oval Fence JOB2625 $7,500

Armada Reserve JOB2626 $15,000

Peninsula Estate Tree Planting JOB2627 $9,000 $8,227 $8,227

Mayland Foreshore JOB2355 $3,000

Works C/Fwd 1 July 2005

Mayland Foreshore Rehab JOB2604 $14,696 $6,512 $6,512

Mayland Foreshore JOB2355 $146,000 $15,009 $25,303 $40,312

Lightning Swamp JOB2342 $27,794 $847 $27,000 $27,847

Berringa Park JOB2343 $29,152 $142 $142

CAPITAL WORKS BUDGET 2005-2006


Page 146

Ref. Budget Actual Committed Total

05/06

Gobba Lake JOB2346 $9,440 $1,926 $5,277 $7,203

River Area Beautification JOB2340 $30,000

Headley Place JOB2383 $17

Traffic Management

General JOB8700 $30,000 $1,675 $2,141 $3,816

Morley Drive JOB8708 $15,000

Chaffers Ivanhoe JOB8709 $7,000

TMP Various JOB8710 $15,000 $14,127 $765 $14,892

Drainage Cfwd 1 July 2005

Whatley Crescent JOB1176 $51,920 $14,987 $3,515 $18,502

Other Technical Services

Bus Shelters JOB1139 $20,000 $2,980 $3,278 $6,258

Street Lighting JOB392 $50,000 $15,378 $7,218 $22,596

Crossovers 12.410.799 $280,000 $74,218 $4,283 $78,501

Reinstatements - Water $20,000

Golf Course Development 11.330.856 $150,000

Sundry Works 12.6000.1000 $25,000

Baigup Wetlands JOB1172 $30,000

Bayswater/Maylands Townsites 10.215.850 $62,000

Noranda Regional Sporting Complex JOB7083 $2,100,000 $41,181 $270,171 $311,352

Kataning St - Industrial Area 12.1015.1026 $30,000

Bayswater Townsite - Whatley St 12.1015.1027 $10,000

Railway Pde Crossing 12.1015.1028 $20,000

Riverside Gardens Jetty 11.330.890 $120,000

Transby House Jetty 11.330.891 $99,000

Underground Power Study 12.1015.1029 $10,000

Road Safety Council 12.1015.1030 $15,000 $15,280 $15,280

Other Works Cfwd 1 July 05

Golf Course Development 11.330.856 $104,505 $1,346 $17,790 $19,136

Entry Statements JOB1019 $58,557 $55,792 $55,792

Baigup Wetlands JOB1172 $127,164 $2,994 $13,843 $16,837

Sundry Works 12.6000.1000 $33,084 $5,500 $5,500

Safety Audit JOB1160 $3,000 $1,815 $1,815

Perth Bicycle Network 12.1015.1031 Grant Funding $6,072

Noise Recorder Printer 7.125.850 $2,000

Bayswater/Maylands Townsites 10.215.850 $20,000 $1,113 $1,113

PLANT (NETT) 673,860 56,569 28,617 $85,186

Less Adjusted Works Carried Forward -41,430

TOTAL TECH SERVICES CAPITAL $7,899,308 $684,895 $506,509 $1,185,315



Page 147

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0

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Page 149

B

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Page 150

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Page 151

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Page 152

FINANCIAL SERVICES

SUMMARY34,880.00

2005/2006 MONTHLY FINANCIAL STATEMENT% OF YEAR ELAPSED 25.21%

30 September 200530-Jun-05

BUDGET % -v-ACTUAL COMMITTED TOTAL

ADOPTED CURRENT BUDGET

OPERATING INCOMES

Administration 265,000 265,000 64,042 64,042 24.17Other 2,142,689 2,142,689 424,866 424,866 19.83Y.M.C.A. - Recreation Centres 162,700 162,700 14,231 14,231 8.75

Rates 21,984,074 21,984,074 21,776,337 21,776,337 99.06

$24,554,463 $24,554,463 $22,279,477 $22,279,477 90.73


Insurances 316,323 316,323 79,104.78 79,105 24.80Y.M.C.A. - Recreation Centres 624,430 624,430 139,055 327 137,328 21.99Other 265,967 265,967 87,679 18,915 106,594 40.08Administration 1,157,407 1,157,407 335,297 3,356 338,653 29.26Clearing Accounts (2,821) (2,821)

$2,364,127 $2,364,127 $638,314 $22,598 $658,859 27.87

$22,190,336 $22,190,336 $21,641,162 $22,598 $21,620,618


Page 153

FINANCIAL SERVICES


0

500000

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2000000

2500000

JULY

AU

GU

ST

SE

PTE

MB

ER

OC

TOB

ER

NO

VE

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ER

DE

CE

MB

ER

JAN

UA

RY

FEB

RU

AR

Y

MA

RC

H

AP

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MA

Y

JUN

E

Budget

Straight Line

Progressive Actual

ALL INCOME

0

5000000

10000000

15000000

20000000

25000000

30000000

JULY

AU

GU

ST

SE

PTE

MB

ER

OC

TOB

ER

NO

VE

MB

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DE

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EBudget

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Page 154

14.2.2 Accounts Payable as at 19 October 2005 Attachments: Schedule of Accounts Submitted 19 October 2005 for

Treasurer's Advance A/c

File No: 6.2.14 Officer: Director of Finance

Application

To consider the schedule of accounts to be paid as at 19 October 2005.

Background

CERTIFICATE OF TREASURER

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

FUND VOUCHER NO. SPOILT AMOUNT

ELECTRONIC FUND TRANSFERS $8,610,249.04

TREASURER S ADVANCE ACCOUNT FUND

AGED PERSONS HOMES

117323 117543 117811

117813 117815 118000 120001 - 120067

118001 118136 119992 120000

117322 117548 117606 117715 117722 117812

)))))))))

$5,236,166.99

Voucher No. 117814 will appear on next month's schedule

which was submitted to each member of the Council on 14 October 2005 has been checked and is fully supported by vouchers and invoices which are submitted herewith and which has been duly certified as to the receipt of goods and the rendition of services and as to prices, computations, and costings and the amounts shown are due for payment.

TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 11 OCTOBER 2005

TREASURER S ADVANCE ACCOUNT FUND $113,080.67

________________________

DIRECTOR OF FINANCE


Page 155

CERTIFICATE OF CHAIRPERSON OF FINANCE & PERSONNEL

COMMITTEE

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

FUND VOUCHER NO. SPOILT AMOUNT

ELECTRONIC FUND TRANSFERS $8,610,249.04

TREASURER S ADVANCE ACCOUNT FUND

AGED PERSONS HOMES

117323 117543 117811

117813 117815 118000 120001 - 120067

118001 118136 119992 120000

117322 117548 117606 117715 117722 117812

)))))))))

$5,236,166.99

Voucher No. 117814 will appear on next month's schedule

was submitted to the Finance & Personnel Committee on 19 October 2005, and that the amounts are recommended to the Council for payment.

TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 11 OCTOBER 2005

TREASURER S ADVANCE ACCOUNT FUND $113,080.67

_____________________________________

ACTING CHAIRPERSON FINANCE & PERSONNEL COMMITTEE


That the Schedule of Accounts be passed for payment.

The Committee changed the Officer's Recommendation because it felt that a report should be sought from the Chief Executive Officer on long and short-term recruitment.


Page 156

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That :

1. the Schedule of Accounts be passed for payment.

2. the Chief Executive Officer present to the December meeting of the Finance and Personnel Committee a report on the long and short-term recruitment policy for the filling of vacancies.

3. the current process of filling of vacancies for casual staff be supported by Council.



Page 157

to 10 October 2005

Date Amount Details---- --------- -----------

MUNICIPAL FUND

13-Sep-05 174,143.52 Recoup Advance Account - Cheque Voucher - 354514-Sep-05 66,553.11 Recoup Advance Account - Cheque Voucher - 354914-Sep-05 435,673.87 Recoup Advance Account - Cheque Voucher - 355115-Sep-05 223,670.51 Recoup Advance Account - Cheque Voucher - 354716-Sep-05 344,764.32 Recoup Advance Account - Cheque Voucher - 355219-Sep-05 855,557.05 Recoup Advance Account - Cheque Voucher - 355423-Sep-05 458,993.09 Recoup Advance Account - Cheque Voucher - 355523-Sep-05 6,877.64 Recoup Advance Account - Cheque Voucher - 355427-Sep-05 120,000.00 Recoup Advance Account - Cheque Voucher - 355328-Sep-05 144,914.78 Recoup Advance Account - Cheque Voucher - 355328-Sep-05 68,800.71 Recoup Advance Account - Cheque Voucher - 355728-Sep-05 427,909.37 Recoup Advance Account - Cheque Voucher - 355630-Sep-05 374,378.87 Recoup Advance Account - Cheque Voucher - 3558

3-Oct-05 51,836.99 Recoup Advance Account - Cheque Voucher - 35603-Oct-05 147,503.34 Recoup Advance Account - Cheque Voucher - 35593-Oct-05 470,514.32 Recoup Advance Account - Cheque Voucher - 35616-Oct-05 2,000.00 Recoup Advance Account - Cheque Voucher - 35546-Oct-05 220,000.00 Recoup Advance Account - Cheque Voucher - 35617-Oct-05 38,871.49 Recoup Advance Account - Cheque Voucher - 3561

-------------Total 4,632,962.98$

==========

RATES - DIRECT DEPOSITS CLEARING ACCOUNT

13-Sep-05 16,116.36 Transfer to Municipal Fund14-Sep-05 20,932.79 Transfer to Municipal Fund15-Sep-05 13,617.33 Transfer to Municipal Fund16-Sep-05 15,948.20 Transfer to Municipal Fund20-Sep-05 36,431.82 Transfer to Municipal Fund21-Sep-05 27,135.79 Transfer to Municipal Fund23-Sep-05 48,733.47 Transfer to Municipal Fund27-Sep-05 54,706.00 Transfer to Municipal Fund28-Sep-05 25,160.94 Transfer to Municipal Fund29-Sep-05 31,723.40 Transfer to Municipal Fund30-Sep-05 31,164.40 Transfer to Municipal Fund

3-Oct-05 32,830.03 Transfer to Municipal Fund4-Oct-05 43,100.79 Transfer to Municipal Fund5-Oct-05 58,638.44 Transfer to Municipal Fund6-Oct-05 42,224.46 Transfer to Municipal Fund7-Oct-05 49,663.84 Transfer to Municipal Fund

-------------Total 548,128.06$

==========

TREASURER'S ADVANCE ACCOUNT

14-Sep-05 53,893.11 Aged Homes - Net Payroll - 13 Sep 0514-Sep-05 54,769.03 Child Care - Net Payroll - 9 Sep 0514-Sep-05 34,668.58 Waves - Net Payroll - 13 Sep 0514-Sep-05 299,608.29 City of B'water - Net Payroll - 13 Sep 05 14-Sep-05 101,397.00 P A Y G Taxation - C/V 11755014-Sep-05 12,660.00 P A Y G Taxation - C/V 118065 16-Sep-05 857,557.05 EFT C/v 11764321-Sep-05 1,458,875.91 EFT C/v 11771628-Sep-05 59,018.95 Child Care - Net Payroll - 23 Sep 0528-Sep-05 33,535.57 Waves - Net Payroll - 27 Sep 0528-Sep-05 297,099.80 City of B'water - Net Payroll - 27 Sep 05 28-Sep-05 54,776.71 Aged Homes - Net Payroll - 27 Sep 05 28-Sep-05 97,274.00 P A Y G Taxation - C/V 11772428-Sep-05 14,024.00 P A Y G Taxation - C/V 118106

-------------Total 3,429,158.00$

==========

TOTAL 8,610,249.04$

ELECTRONIC FUND TRANSFERS

13 September 2005


Page 158

14.2.3 Accounts Receivable as at 7 October 2005 File No: 6.2.14 Officer: Director of Finance

Application

To inform Council of the rates and rubbish levies outstanding as at 7 October 2005.

Background

Levied $

General Rates 18,120,603Fire Services Levy 3,822,168Minimum Rates 3,418,547Rubbish Charges 5,396,775

--------------30,758,093

Interim Rates 29,069--------------

Total Levied to 7 October 2005 30,787,162Less :

Receipts 21,599,856 % OUTSTANDING

--------------9,187,306 29.84

Current Deferred

Pensioners 1,212,869 3.94-------------- --------------

CURRENT YEAR COLLECTABLE OUTSTANDINGS 7,974,437 25.9

% of Current COLLECTED rates for 05/06 74.0982

BALANCE SHEET DEBTORS' RECONCILIATION

Opening Balance 1 July 2005 1,384,059

Less Arrears payments since 1 July 2005 (555,699)

2005/2006 Pensioner Deferred 1,212,869

Current Year Collectables outstanding 7,974,437--------------

Total Rates/Rubbish outstanding (Includes $454,097) Deferred as at 7 October 2005 10,015,666 Pensioner Rates)

=====================================================================================================================================================================================================

COMPARISON OF COLLECTIONS TO PREVIOUS YEAR

04/05 Collections 05/06 Collections

% of Current Rates collected 76.63% 74.10%

.

SUMMARY OF RATES AND RUBBISH LEVIES OUTSTANDING AS AT 7 OCTOBER 2005


Page 159

RATES & REFUSE RECOVERY

0

5000000

10000000

15000000

20000000

25000000

30000000

35000000

0JU

LY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

JANUARY

FEBRUARY

MARCH

APRILM

AYJU

NE

05/06 BASE

05/06 Actual

Comment

Rates collections for the period to 7 October 2005 are 2.53% lower than for the same period last year mainly due to payment timing differences for ratepayers on the instalment plan.

Last year, the due date was 8 October - this year it is 12 October.

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That the report on accounts receivable as at 7 October 2005, be received.



Page 160

14.2.4 Investment Portfolio Report as at 10 October 2005 File No: 6.2.14 Officer: Director of Finance

Application

To present the investment portfolio as at 10 October 2005 for Council consideration.

Background

Comparison of Council s investments with previous year :

(as at 10 October 2005) (as at 11 October 2004)

Bendigo Bank $ Average

Rate %

% $ Average

Rate %

%

General Funds

Trust

32,227,183

1,169,936

5.64

5.64

96.50%

3.50%

28,141,909

1,302,078

5.47

5.47

95.57

4.43

$33,397,119 100.00% $29,443.987 100.00%

Bendigo Bank $33,397,119 100.00%

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That the investment portfolio report be received.



Page 161

Inv.No. Reference Date Borrower % Term Mature Inv.Amount Inv. Yield Curr.Yield----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

----------------------------------------------

AGED PERSONS - CARRAMAR RESVE

40613 290674 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 1,000,593.98 18,575.41 6,140.63----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED PERSONS - CARRAMAR RESVE 1,000,593.98 18,575.41 6,140.63

AGED PERSONS - MUNICPAL40513 290675 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 2,300,000.00 42,698.08 14,115.0741702 290685 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 500,000.00 9,282.19 3,068.4941802 290686 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 500,000.00 9,282.19 3,068.49

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED PERSONS - MUNICPAL 3,300,000.00 61,262.46 20,252.05

AGED PERSONS - MERTOME RESVE40314 290676 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 197,677.54 3,669.76 1,213.14

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED PERSONS - MERTOME RESVE 197,677.54 3,669.76 1,213.14

AGED PRUDENTIAL RESERVE40413 290677 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 240,307.78 4,461.17 1,474.77

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED PRUDENTIAL RESERVE 240,307.78 4,461.17 1,474.77

AGED UNIT VILLAGES RESERVE40213 290679 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 29,063.42 539.54 178.36

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED VILLAGES RESERVE 29,063.42 539.54 178.36

AGED LEAVE LIABILITY RESERVE40113 290684 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 228,292.41 4,238.11 1,401.03

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL AGED LEAVE LIABILITY RESERVE 228,292.41 4,238.11 1,401.03

GENERAL50201 283329 22-Jul-05 BENDIGO BANK 5.66 3M 12-Oct-05 500,000.00 6,357.81 6,202.7450301 284142 27-Jul-05 BENDIGO BANK 5.65 3M 12-Oct-05 500,000.00 5,959.59 5,804.7950401 284655 28-Jul-05 BENDIGO BANK 5.67 3M 14-Oct-05 500,000.00 6,058.36 5,747.6736106 283096 21-Jul-05 BENDIGO BANK 5.66 3M 21-Oct-05 500,000.00 7,133.15 6,280.2736407 283097 21-Jul-05 BENDIGO BANK 5.66 3M 21-Oct-05 500,000.00 7,133.15 6,280.2738405 284653 29-Jul-05 BENDIGO BANK 5.67 3M 21-Oct-05 500,000.00 6,524.38 5,670.0038505 284648 29-Jul-05 BENDIGO BANK 5.67 3M 21-Oct-05 500,000.00 6,524.38 5,670.00

389106 283098 21-Jul-05 BENDIGO BANK 5.66 3M 21-Oct-05 500,000.00 7,133.15 6,280.2750801 286260 8-Aug-05 BENDIGO BANK 5.65 3M 26-Oct-05 500,000.00 6,114.38 4,876.0350901 286524 9-Aug-05 BENDIGO BANK 5.64 3M 28-Oct-05 500,000.00 6,180.82 4,790.1451001 286782 10-Aug-05 BENDIGO BANK 5.65 3M 4-Nov-05 500,000.00 6,656.16 4,721.2351101 286783 10-Aug-05 BENDIGO BANK 5.65 3M 9-Nov-05 500,000.00 7,043.15 4,721.2351201 287050 11-Aug-05 BENDIGO BANK 5.66 3M 11-Nov-05 500,000.00 7,133.15 4,652.0551301 287051 11-Aug-05 BENDIGO BANK 5.66 3M 18-Nov-05 500,000.00 7,675.89 4,652.0551401 287052 11-Aug-05 BENDIGO BANK 5.66 3M 18-Nov-05 500,000.00 7,675.89 4,652.0551501 287326 12-Aug-05 BENDIGO BANK 5.64 3M 23-Nov-05 500,000.00 7,957.81 4,558.3651601 287562 15-Aug-05 BENDIGO BANK 5.66 3M 25-Nov-05 500,000.00 7,908.49 4,341.9251701 287563 15-Aug-05 BENDIGO BANK 5.66 3M 30-Nov-05 500,000.00 8,296.16 4,341.9251801 287564 15-Aug-05 BENDIGO BANK 5.66 3M 2-Dec-05 500,000.00 8,451.23 4,341.9251901 287890 16-Aug-05 BENDIGO BANK 5.66 4M 7-Dec-05 500,000.00 8,761.37 4,264.3852001 287891 16-Aug-05 BENDIGO BANK 5.66 4M 9-Dec-05 500,000.00 8,916.44 4,264.3852101 287892 16-Aug-05 BENDIGO BANK 5.66 4M 16-Dec-05 500,000.00 9,459.18 4,264.3838705 288147 17-Aug-05 BENDIGO BANK 5.66 4M 21-Dec-05 500,000.00 9,769.32 4,186.8552201 288151 17-Aug-05 BENDIGO BANK 5.66 4M 21-Dec-05 500,000.00 9,769.32 4,186.8552301 288148 17-Aug-05 BENDIGO BANK 5.66 4M 21-Dec-05 500,000.00 9,769.32 4,186.8552401 288149 17-Aug-05 BENDIGO BANK 5.66 4M 23-Dec-05 500,000.00 9,924.38 4,186.8552501 288150 17-Aug-05 BENDIGO BANK 5.66 4M 23-Dec-05 500,000.00 9,924.38 4,186.8537406 291119 1-Sep-05 BENDIGO BANK 5.63 4M 30-Dec-05 500,000.00 9,254.79 3,007.8138606 288804 22-Aug-05 BENDIGO BANK 5.65 4M 30-Dec-05 500,000.00 10,061.64 3,792.4739505 BB 7-Oct-05 BENDIGO BANK 5.64 3M 30-Dec-05 500,000.00 6,489.86 231.7850502 288805 22-Aug-05 BENDIGO BANK 5.65 4M 30-Dec-05 500,000.00 10,061.64 3,792.4752601 289369 24-Aug-05 BENDIGO BANK 5.65 4M 30-Dec-05 500,000.00 9,906.85 3,637.6752801 291860 6-Sep-05 BENDIGO BANK 5.62 4M 30-Dec-05 500,000.00 8,853.42 2,617.5325516 116847 30-Jun-05 BENDIGO BANK 5.6 CALL 31-Dec-05 610,000.00 17,220.38 9,546.0839006 292698 9-Sep-05 BENDIGO BANK 5.66 4M 4-Jan-06 500,000.00 9,071.51 2,403.5639405 292699 9-Sep-05 BENDIGO BANK 5.66 4M 4-Jan-06 500,000.00 9,071.51 2,403.56

529 295034 22-Sep-05 BENDIGO BANK 5.65 4M 6-Jan-06 500,000.00 8,204.11 1,393.1553001 295035 22-Sep-05 BENDIGO BANK 5.65 4M 13-Jan-06 500,000.00 8,745.89 1,393.1553101 295036 22-Sep-05 BENDIGO BANK 5.66 4M 18-Jan-06 500,000.00 9,149.04 1,395.6250002 295307 23-Sep-05 BENDIGO BANK 5.65 4M 20-Jan-06 500,000.00 9,210.27 1,315.7553201 BB 4-Oct-05 BENDIGO BANK 5.68 4M 25-Jan-06 500,000.00 8,792.33 466.85

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL GENERAL 20,610,000.00 344,304.05 169,709.75

MUNICIPAL - RESTRICTED CASH40708 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 9,968.65 140.17 15.440808 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 10,000.00 140.61 15.4540908 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 32,313.04 454.37 49.93

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL MUNICIPAL - RESTRICTED CASH 52,281.69 735.15 80.78

RESERVE41607 290688 31-Aug-05 BENDIGO BANK 5.6 4M 30-Dec-05 6,018,966.00 111,738.39 36,938.3141901 290690 31-Aug-05 BENDIGO BANK 5.6 4m 30-Dec-05 550,000.00 10,210.41 3,375.34

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL RESERVE 6,568,966.00 121,948.80 40,313.65

TRUST - GENERAL41008 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 180,000.00 2,531.05 278.1441108 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 49,997.49 703.03 77.2641208 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 59,190.90 832.31 91.4641308 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 10,747.33 151.12 16.6141408 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 200,000.00 2,812.27 309.0441508 DIRECT 30-Sep-05 BENDIGO BANK 5.64 3M 30-Dec-05 670,000.00 9,421.12 1,035.29

----------------------------------------------

----------------------------------------------

----------------------------------------------

TOTAL TRUST - GENERAL 1,169,935.72 16,450.90 1,807.80=========================

=========================

=========================

TOTAL INVESTMENTS 33,397,118.54 576,185.35 242,571.96

INVESTMENT REGISTERAS AT 10 OCTOBER 2005


Page 162

Percentage of Year Elapsed : 25.21

Month Municipal Reserve Trust Total Progressive % of Budget

Jul-05 92,261 38,478 1,205 131,945 12.56Aug-05 139,990 76,957 7,255 224,202 21.35Sep-05 251,700 115,437 13,305 380,443 36.23

FULL YEAR BUDGET ESTIMATES

Municipal Reserve Trust Total

BUDGET 610,631$ 424,468$ 15,000$ 1,050,099$

MONTHLY PROGRESSIVE INTEREST EARNINGS

INTEREST EARNINGS FOR YEAR 2005 / 2006

30 September 2005


Page 163

14.3 Donations

14.3.1 Danny Caddy, Jack Dewsbury, Sarah O'Brien - St Paul's Primary School - National Titles of Tournament of the Minds, Sydney File No: 6.2.6, SAL-2/170, CEN-66/6, NEV-5/9A Applicant: Stephen Smith, MP Officer: Director of Finance

Application

To consider an application for financial assistance towards travelling expenses which has been received from Stephen Smith MP, on behalf of Danny Caddy, Jack Dewsbury and Sarah O'Brien who have all been selected to participate in the National Titles of Tournament of the Minds being conducted in Sydney on 15 October 2005.

Background

Danny Caddy and Jack Dewsbury are 11 years of age and Sarah O'Brien is 12. All are residents of the City and attend St Paul's Primary School.

Mr David Barns, Principal of the school, has written to Stephen Smith MP seeking financial assistance on behalf of the students to enable them to travel to Sydney to compete at the National Titles of Tournament of the Minds.

Tournament of Minds is a problem-solving program for teams of students from both primary and secondary years. They are required to solve demanding, open-ended challenges from one of the following disciplines: Language Literature; Maths Engineering; and Social Sciences.

The competition is run statewide and nationally, and includes competitors from Singapore and New Zealand. Teams comprise seven people and finalists compete in State Titles. St Paul's team won the Social Science section for primary schools and will now compete in National Titles in Sydney.

St Paul's Team also won the "Most Creative Team" award.

Comment

None of these students has sought financial assistance from Council in the past.

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $150.00 each to Danny Caddy, Jack Dewsbury and Sarah O'Brien towards the travelling expenses that they will incur when they compete in the National Titles of Tournament of the Minds which is being held in Sydney on 15 October 2005.



Page 164

14.3.2 Durham Road School Fundraising Quiz Night File No: DUR-27, 6.2.6 Applicant: Stuart Percival, Principal, Durham Road School Officer: Director of Finance

Application

To consider an application for financial assistance towards a fundraising Quiz Night which the Durham Road School will be holding on Friday 21 October 2005.

Background

Durham Road School caters to over 80 children all of whom have special needs. All of the students have an intellectual disability and many have co-existing physical disabilities, sensory impairments and/or autistic spectrum disorders.

To enhance facilities for its children, Durham Road School is holding a fundraising Quiz Night at Swan Districts Football Club on Friday, 21 October, 2005. Proceeds will be used to help the school and the Parents' and Citizens Association install a specially-modified kitchen area.

The families and friends of the school live in a wide geographical area from Bullsbrook to Parkerville to Maylands/Inglewood.

All donations will be acknowledged in the school newsletter and on the night.

Comment

Durham Road School has received the following donations from Council over recent years for various fundraising activities :

June 2000 - $100.00; September 1999 - $323.00, September 1998 - $100.00; September 1993 - $500.00.

In light of this school's special needs, it is seen fit to recommend a donation of $200 to its fundraising drive.

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $200 to Durham Road School towards the fundraising Quiz Night which it is holding at the Swan Districts Football Club on Friday, 21 October, 2005 to raise funds towards the installation of a specially-modified kitchen area at the school.



Page 165

14.3.3 Durham Road School - Installation of Playground File No: DUR-27, 6.2.6 Applicant: Durham Road School Officer: Director of Finance

Application

To consider a request from the Durham Road School for assistance with the installation of new playground equipment.

Background

A letter has been received from the Durham Road School seeking financial assistance with the installation of new playground equipment at the Durham Road School.

The School is seeking funding of $1860 (GST exclusive) being for special frame $1160 and specialised seat $700, to cater for older students with limited use of their legs.

In September, the School celebrated its 30th Anniversary at which the Mayor and Chief Executive Officer officiated. It was suggested then, that Council donate the $1860 to the School for this specialised equipment in recognition of the School's dedicated contribution to disabled children in our community.

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That a donation of $1,860 be granted to the Durham Road School towards the installation of specialised playground equipment for use by disabled children.



Page 166

14.3.4 Jacob Alaga - Pacific Games, Melbourne File No: DEV-8/51, 6.2.6 Applicant: Edward Alaga Officer: Director of Finance

Application

To consider an application for financial assistance towards travelling expenses which has been received from Edward Alaga, on behalf of his son, Jacob, who has been selected to visit Melbourne from 26 November to 4 December 2005 to compete in the Western Australian State School Basketball Team at the Pacific School Games.

Background

Jacob Alaga is 12 years of age and a resident of the City. He attends St Michaels School in Bassendean where he is Head Boy.

He enjoys all sports and has represented his school in Football, Basketball, Cross Country and Athletics. He is also a member of the School Choir and has represented his school in the Speak Up Awards.

Jacob is passionate about Basketball and his dream is to one day play for the Wildcats.

Jacob has made the Under 13 Boys in the Sunday WABL Competition.

For the past 3 years, Jacob has been playing for the Northern Saints Basketball Club which plays in the junior basketball competition at Morley Sport and Recreation Centre.

He has learned to umpire and umpires on Saturday mornings.

Mr Alaga has advised that for Jacob to represent Western Australia at the Pacific Games in November, he needs to raise approximately $2000 to cover airfares, accommodation, insurance, food, uniforms, entry fees, etc. and he is seeking financial assistance from Council towards these costs.

Comment

Jacob has not sought financial assistance from Council in the past.

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $150 to Jacob Alaga, a resident of the City, towards travelling costs he will incur when he competes with the Western Australian State School Basketball Team at the Pacific Games which are being held in Melbourne from 26 November to 4 December 2005.



Page 167

14.3.5 Marc See - World Schools Cross Country Championships, Italy File No: DOO-32/11, 6.2.6 Owner: Marc See Officer: Director of Finance

Application

To consider an application for financial assistance which has been received from Marc See towards travelling expenses that he will incur when he visits Italy in April 2006 to represent Australia at the World Schools Cross Country Championships.

Background

Marc See is a resident of the City. He has been selected to represent Australia at the World Schools Cross Country Championships which are being held in Italy in April 2006.

Over the past 4 years, Marc has been the highest placed WA competitor at the National Cross Country Championships, culminating in last year's silver medal for U-16 4000m and this year's 11th place in U-18's 6000m (4th 16-yr old). As the national team comprises of the top six 16-yr olds, he is the only member from Western Australia.

He competed in last year's National Track Championships breaking 2 State records. He then went on to represent Australia at the 2005 Australian Youth Olympic Festival in the U-18 yrs 2000m Steeplechase, coming 4th.

Marc's parents must fund all of his travel expenses and he is selling chocolates and doing sausage sizzles, etc. to fundraise. Marc is seeking financial assistance from Council towards travel costs.

Comment

Date of Council

Resolution

Amount Donated

Event Date of Event

July 2002 $100 National Cross Country Championships, Sydney

August 2002

July 2003 $100 All Schools Cross Country National Championships, Brisbane

August 2003

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $150 to Marc See, a resident of the City, towards travelling expenses that he will incur when he visits Italy in April 2006 representing Australia at the World Schools Cross Country Championships.



Page 168

14.3.6 Personal Advocacy Service File No: HOL-37/28, 6.2.6 Applicant: Personal Advocacy Service Officer: Director of Finance

Application

To consider an application for financial assistance towards the "OctoberFest" Street Party event which Personal Advocacy Service is holding on Sunday 30 October 2005 as its annual community event.

Background

Personal Advocacy Service is an organisation based in Morley. It runs an annual community event, designed to raise awareness in the local community of how people with intellectual disabilities are not only non-threatening, but of intrinsic value to society.

The Service has approximately 100 people with disabilities and 120 volunteers in the program and its small groups meet through the metropolitan area 14 people per group.

This year the event is to be an "OctoberFest" Street Party which is being held on Sunday 30 October 2005 at 28 Holdhurst Way, Morley.

Comment

Date of Council

Resolution

Amount Donated

For

May 2000 $250 Annual Street Appeal

June 2001 $200 A dinner which the organisation held for volunteers

June 2002 $400 Towards its administrative costs

October 2004

$400 15th birthday function Tapestry of the Heart

held at Chisholm College on 13 November 2004

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $400 to Personal Advocacy Service towards its annual community event which, this year, is an "OctoberFest" Street Party being held on Sunday 30 October 2005



Page 169

14.3.7 St Peter's Primary School - Family Fun Day File No: 6.2.6 Applicant: St Peter's Primary School Parents & Friends Officer: Director of Finance

Application

An application has been received from St Peter's Primary School Parents & Friends for financial assistance towards a Family Fun Day which the School plans to hold on 4 December 2005 to mark its move to the Chisholm Senior High School Site.

Background

St Peter's Primary School has been operating for over 60 years at its current site in Bedford and, in 2006, it will start the year at the old Chisholm Senior High School site.

St Peter's Primary School Parents & Friends will hold a Family Fun Day on Sunday, 4 December, 2005 to mark the School's move to the Chisholm Senior High School Site.

The Family Fun Day is planned to farewell the old school and to commemorate the milestone the school is going through.

Two bouncy castles, pony rides, a few stalls, games to entertain the children and a sausage sizzle are planned.

The day is anticipated to cost around $2,000, and the St Peter's Primary School Parents & Friends are seeking financial assistance from Council towards this cost.

Comment

St Peter's Primary School has not sought financial assistance from Council over recent years.

COUNCIL RESOLUTION


CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That Council grants a donation of $150 to St Peter's Primary School Parents & Friends towards the Family Fun Day which they will be holding on Sunday, 4 December, 2005, to mark the School's move to the old Chisholm Senior High School site.



Page 170

14.4 Personnel

Nil


Page 171

14.5 Administration

14.5.1 Financial Performance Review - Three Months to 30 September 2005 File No: 6.2.3 Officer: Director of Finance

Application

To present Council with a review of the City of Bayswater s financial performance for the first three months to 30 September 2005, in accordance with Section 35 of the Local Government Act (Financial Management) Regulations 1995.

Background

A review of the financial results for the first three months of 2005/06 has been carried out, taking into consideration the following:

Key operational areas

Capital works

Salaries and wages

Items referred from Council Minutes

Opening balance 1 July 2005

Other unfunded matters

Comment

The schedule of financial activity for the three months to 30 September, 2005 shows operational results for all divisions falling within budget expectations.

KEY OPERATIONAL AREAS

Only those activities fully or partly funded by the City have been closely reviewed. Activities externally funded are operated to the extent of funding allocation.

Overall, divisional operations fall within anticipated budget expectations. With only three months of the financial year completed, it is premature to anticipate any adverse budget trends which will become more evident at the December 2005 review.

Capital Works

With only a small amount of capital projects completed, no areas are highlighted to have exceeded budget by a significant amount or where savings have been made.

Salaries and Wages

The adoption of the 2005/2006 Budget provided an amount of $370,369 for salary and wages increases.

To date, no allocation from the 2005 National Wage Increase has been made to the relevant cost centres. All salary and wage increases will be allocated across divisions once the full impact of the staff salary reviews is known.


Page 172

FUNDING REQUIREMENTS FOR THIS REVIEW

Adopted Expended Required ChangeBudget To Date

Operational Requirements

Account Referred ByVarious Admin 23 Aug (11.5.4) Junior Sports - Fee Waiver $45,10011.276.625 Finance 27 Sept (14.9.1) World Canoe Cup Championship (includes adjusted works cfwd) $81,000 $67,230 $94,000 $13,00011.370.694 Avon Descent $24,000 $65,707 $65,707 $41,707

Lotteries Commission Grant $0 $0 -$36,800 -$36,80035.1.803522 Bayswater Waves - Equipment Mntce $2,861 $2,812 $25,861 $23,00011.275.458 Contribution from E.M.R.C. - Canoe Championship $0 $0 $25,000 -$25,000

DPI Access Guide $5,000 $5,000Capital Requirements

23 Aug Item11.5.6 Morley Eagles Tee-Ball Grant $0 $0 $10,000 $10,00023 Aug Item 13.2.4 Path - Stoke Pl to Walter rd East $0 $0 $8,000 $8,00023 Aug Item 13.2.4 Beaufort St Improvement Works $0 $0 $40,000 $40,00027 Sep Item 11.5.3 Capital Works - Grand Prom Reserve Bedford Jnr Cricket Club $0 $0 $19,295 $19,29527 Sep Item 11.5.4 Removal Turf Wicket - Waltham Reserve $0 $0 $10,804 $10,804

Bedford Jnr Cricket ClubLaptops $0 $0 $31,000 $31,000G.I.S. Integration to new I.T Structure $0 $0 $24,000 $24,0002 Swan Bank Rd - Repairs to Ceiling & Painting $0 $0 $12,000 $12,000King St - Wireless Network $0 $0 $8,000 $8,000P.A.W. McKenzie Way/Priestley $0 $0 $11,000 $11,000P.A.W. McKenzie Way/Collier $0 $0 $11,000 $11,000

Zone Out Les Hansman Community Centre - Air conditioning /Floor $0 $0 $17,000 $17,000CCC Committee Silverwood Childcare - Sewer Pipe $0 $0 $6,000 $6,000

Hampton Park Scouts - Improvements $0 $0 $66,000 $66,000De-Lacy Reserve - Turf $0 $0 $3,000 $3,000

Balance of Funding Required $343,106

Available Surplus 30 June 2005 $772,331

Required this Review $343,106

Total Available Surplus Funds $429,225

It is proposed that the surplus funds be transferred to the following Reserves

Building Upgrade Reserve $429,225

Other items Submitted for Budget Amendment not requiring Additional Funding

Adopted Expended Required ChangeBudget To Date

8.500.200 H.A.C.C. Volunteers Recruitment $500 $0 $0 -$5008.250.600 H.A.C.C. Social Support Volunteer Exp $3,000 $0 $5,500 $2,5008.200.755 H.A.C.C. Vehicle Operating Costs $7,500 $73 $6,000 -$1,5008.200.745 H.A.C.C. Minor Equipment $600 $0 $300 -$3008.200.535 H.A.C.C. Communications/Phone IT $1,200 $0 $1,000 -$2008.200.456 H.A.C.C. Income - Grant $215,000 $205,000 $10,0008.250.458 H.A.C.C. Social Support Grant $29,185 $0 $34,185 -$5,0008.170.456 H.A.C.C. Community Bus Service Grant $84,118 $0 $89,118 -$5,00011.385.580 Morley Library Software $8,700 $0 $5,700 -$3,0004.80.851 Computer - Admin $688,520 $180,822 $694,220 $3,000

Grant Funding Perth Bicycle Network $0 $0 $6,200 $6,200 - Grant Funding $0 $0 -$6,200 -$6,200

Total $0

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR MARLENE ROBINSON SECONDED the Committee recommendation: That:

1. the fully funded budget amendments, as contained in the report, be approved;

2. $429,225 of the 2004/2005 surplus be transferred to the Building Upgrade Reserve; and

3. the 2005/2006 Budget be amended accordingly.



Page 173


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR TERRY GAUNT SECONDED en bloc the Committee recommendations of items 14.5.2 to 14.5.3.

14.5.2 2005 Annual General Meeting of Electors

Attachments: Annual Report

File No: 3.1.8, 3.1.8.1 Officer: Director of Finance

Application

To adopt a date for the 2005 Annual General Meeting of Electors.

Background

The Local Government Act 1995 requires Council to accept the Annual Report of the previous financial year by 31 December. Further, Council is to hold an Electors' Meeting within fifty-six (56) days after acceptance of the Annual Report. Fourteen (14) days' local public notice and notice to Councillors of the Electors Meeting is also required.

Comment

A copy of the draft Annual Report on the activities of Council is attached

for consideration and adoption by Council. A tentative date of 29 November has been scheduled for the Electors Meeting, which provides appropriate time for advertising and other preparatory matters.

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR TERRY GAUNT, SECONDED the Committee recommendation: That:

1. the 2005 Electors Meeting, as required under the Local Government Act 1995, be held at the City of Bayswater Administration Centre on 29 November commencing at 7.30pm; and

2. the draft 2004/2005 Annual Report for the City of Bayswater, as appears in attachment 1 to this item, be adopted.



Page 174

14.5.3 Acceptance of City of Bayswater's Annual Financial Statements for Inclusion in the 2004/2005 Annual Report Attachments: Financial Statements - Cover and Index

Financial Statements Continued

File No: 6.2.14, 3.1.8.1, 3.1.8 Officer: Director of Finance

Application

To formally accept the inclusion of the 2004/2005 Annual Financial Statements in the City of Bayswater's 2004/2005 Annual Report.

Background

The Local Government Act 1995 (Sections 5.53 to 5.55) and Regulations 19B and 36 Administration require Council to accept the Annual Report of the previous financial year by 31 December each year.

Comment

The City's auditors have completed their audit of the Financial Statements for the 2004/2005 year which are now available for inclusion in the Annual Report. The Annual Financial Statements, Audit Report and the Chief Executive Officer's Report are attached.

The accounts show a total consolidated equity (net asset value of the City) of $173,181,732 with the Statement of Cash Flow showing a cash position of $20,700,054 at year end.

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR TERRY GAUNT, SECONDED the Committee recommendation: That the 2004/2005 Annual Financial Statements, showing a consolidated 'cash at bank' balance of $20,700,054 and a total consolidated equity of $173,181,732 be accepted for inclusion in the 2004/2005 Annual Report.



Page 175

14.5.4 Debtors Write-Off - Outstanding Dog Infringement Charges File No: 6.2.4.1 Officer: Director of Finance

CONFIDENTIAL ITEM

Application

To seek Council approval to write off long-outstanding dog infringement charges.



(e) (iii) A matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person where the trade secret or information is held by, or is about, a person other than the local government.

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR TERRY GAUNT SECONDED the Committee recommendation: That :

1. The following debtors be written off as uncollectible under Section 6.12(1)(c) of the Local Government Act 1995 :

994284 $272.50

994660 $980.00

993588 $613.40

995606 $330.00

2. The information contained in the "Confidential" Report remain confidential and be secured as such in Council records.



Page 176

14.6 Capital Works

Nil


Page 177

14.7 GENERAL BUSINESS

14.7.1 Bayswater Community Financial Services Ltd (Bayswater Community Bank) - Company Secretarial, Treasury and Other Services File No: 15.1.118 Applicant: Bayswater Community Financial Services Ltd Officer: City Accountant

CR LOU MAGRO, JP DECLARED A FINANCIAL INTEREST In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995, CR MAGRO declared his interest in this item as he is a Board Member of Bayswater Community Financial Services Ltd. Cr Magro withdrew from the meeting at 8.24pm.

CR IAN MCCELLAND, JP, DECLARED A FINANCIAL INTEREST In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995, CR MCCLELLAND declared his interest in this item as he is a Board Member of Bayswater Community Financial Services Ltd. Cr McClelland withdrew from the meeting at 8.24pm.

CR BARRY MCKENA DECLARED A FINANCIAL INTEREST In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995, CR MCKENNA declared his interest in this item as he is a Board Member of Bayswater Community Financial Services Ltd. Cr McKenna withdrew from the meeting at 8.24pm.

MR MARIO J CAROSELLA DECLARED AN IMPARTIAL INTEREST In accordance with Clause 34C of the Local Government (Administration) Regulations 1996, MR CAROSELLA declared an interest in this item as he is Company Secretary of Bayswater Community Financial Services Ltd. Mr Carosella withdrew from the meeting at 8.24pm.

MR TED BUDZINSKI DECLARED AN IMPARTIAL INTEREST In accordance with Clause 34C of the Local Government (Administration) Regulations 1996, MR BUDZINSKI declared an interest in this item as he is Company Treasurer of Bayswater Community Financial Services Ltd. Mr Budzinski withdrew from the meeting at 8.24pm.

FINANCE AND PERSONNEL COMMITTEE

CR LOU MAGRO, JP DECLARED A FINANCIAL INTEREST

In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995, CR MAGRO declared his interest in this item as he is a Board Member of Bayswater Community Financial Services Ltd. Cr Magro withdrew from the meeting at 8.28pm.

MR MARIO J CAROSELLA DECLARED AN IMPARTIAL INTEREST

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996, MR CAROSELLA declared an interest in this item as he is Company Secretary of Bayswater Community Financial Services Ltd. Mr Carosella withdrew from the meeting at 8.30pm.


Page 178

MR TED BUDZINSKI DECLARED AN IMPARTIAL INTEREST

In accordance with Clause 34C of the Local Government (Administration) Regulations 1996, MR BUDZINSKI declared an interest in this item as he is Company Treasurer of Bayswater Community Financial Services Ltd. Mr Budzinski withdrew from the meeting at 8.30pm.

Application

To consider the ongoing provision of company secretarial and treasury services (governance services) to Bayswater Community Financial Services Ltd.

Background

Since the commencement of the Bayswater Community Bank in September 2000, Council has met the cost of providing company secretarial and treasury services as well as governance costs and the reception area of the Administration Centre for monthly meetings.

In June 2003, when considering the above, Council resolved that the Chief Executive Officer and Director of Finance continue to provide secretarial and Company Treasury services with: an annual charge of $20,000 being imposed on Bayswater Community Financial Services Ltd (Bayswater Community Bank) for: the provision of accounting and administration services; the use of the reception area; catering and associated costs of the Board Meeting and Annual General Meeting, i.e. to 30 June 2004; and

the provision of these services being considered under Section 3.1 of the Local Government Act 1995 as provision of good government for persons in the district.

Prior to this resolution, all services were being provided free of charge, i.e. from September 2000 to June 2003.

October 2004, Council resolved the following : "

The Chief Executive Officer s role as Company Secretary of Bayswater Community Financial Services Ltd (Bayswater Community Bank), until November 2005, be ratified, when it will be further considered.

The Director of Finance s role as Company Treasurer of Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks), including provision of accounting functions and ASIC compliance work, until November 2005, be ratified, when it will be further considered.

- An annual charge of $36,000 be imposed on Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks) for the provision of governance, accounting and administrative services.

- A further annual charge of $8,500 be imposed for catering and associated costs of the board meetings and annual general meeting."


Page 179

The above resolution resulted in Council having full recovery of its costs for the provision of governance, accounting, administrative, catering and associated costs of the Board meetings and annual general Meeting.

Comment

The Chief Executive Officer (Company Secretary) has advised the Board of Bayswater Community Financial Services Ltd that he will be resigning as Company Secretary at, and effective from, the next Annual General Meeting, scheduled for 21 November 2005.

With Council's approval however, the Director of Finance (Company Treasurer) is prepared to provide the Company Secretary/Company Treasury role to the Board of Bayswater Community Financial Services Ltd for the 2005/2006 financial year, i.e. to 30 June 2006, after which it is the intention of the Director of Finance to resign also.

Currently the City has imposed two annual fees on Bayswater Community Financial Services Ltd, these being :

$36,000 for the provision of governance, accounting and administrative services $ 8,500

for catering and associated costs of the Board and Annual General Meeting

$44,500

It is suggested that these charges be increased by 3% in line with the CPI projections for 2005/2006.

Governance, fees etc, from $36,000 to $37,000

Board meetings fees, etc. from $8,500 to $8,750


That:

1. The Director of Finance s role as Company Secretary/Company Treasurer of Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks), including provision of accounting functions and ASIC compliance work, until 30 June 2006, be ratified.

2. a) An annual charge of $37,000 be imposed on Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks) for the provision of governance, accounting and administrative services.

b) A further annual charge of $8,750 be imposed for catering and associated costs of the board meetings and annual general meeting.

3. The provision of these services be considered under Section 3.1 of the Local Government Act 1995 as provision of good government for persons in the district."


Page 180

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That:

1. The Director of Finance s role as Company Secretary/Company Treasurer of Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks), including provision of accounting functions and ASIC compliance work, until 30 June 2006, be ratified.

2. a) An annual charge of $37,000 be imposed on Bayswater Community Financial Services Ltd (Bayswater and Noranda Community Banks) for the provision of governance, accounting and administrative services.

b) A further annual charge of $8,750 be imposed for catering and associated costs of the board meetings and annual general meeting.

3. The provision of these services be considered under Section 3.1 of the Local Government Act 1995 as provision of good government for persons in the district.

4. Council officially thank Mr Mario J Carosella and Mr Ted Budzinski for their contribution as Company Secretary and Company Treasurer, respectively, of Bayswater Community Financial Services Limited and for assisting over the last five years in making the Bayswater and Noranda Community Bank®

Branches as successful as they are today.

5. Council endorses the resignation of Mr Mario J Carosella as Company Secretary to the Board of Bayswater Community Financial Services Limited.

CARRIED

At 8.26pm, Cr Lou Magro, Cr McClelland, JP, Cr McKenna, Mr Carosella and Mr Budzinski returned to the meeting.


Page 181

14.7.2 Minutes of the 3 October 2005 Meeting of the Trader Group Review Committee Attachments: Minutes of the Meeting

File No: 15.1.121 Officer: Director of Finance

Application

To inform the Council of the minutes of the meeting of the Trader Group Review Committee which was held on 3 October 2005.

Background

Minutes of the meeting of the Trader Group Review Committee which was held on 3 October, 2005, are attached.


That the minutes of the meeting of the Trader Group Review Committee which was held on 3 October, 2005, be received, and the resolutions of which follow, be considered :

Item 1.1 Outstanding Items

1. That the table identifying outstanding items from 5 September meeting of the City of Bayswater Trader Group Review Committee, comprising of:

Completed Tasks 6

Semi Completed Tasks 2

Uncompleted Tasks 0

Total Number of Tasks 8

be received.

2. That the Director of Finance contact Cleanaway to discuss the possibility of changing the current collection day in Maylands and Bayswater townsites, i.e. Monday, to an alternative day in the week.

Item 2.1 Press Advertisement to Promote Business Opportunities

That :

1. The City of Bayswater Trader Group Review Committee approve the placement of an advertisement in "The West Australian" on Saturday 29 October 2005, promoting business opportunities in the City s three business precincts for a one-week period.

2. The Vacancy Register be made publicly available via the City's web site, as a service to the community.

Continued next page

Item 2.2 Rebecca Oldmeadow "Lead-On" Programme

That the deputation of Rebecca Oldmeadow be noted.


Page 182

Item 2.3 Minutes of the Maylands and Morley Business Groups

That :

1. The minutes of the Maylands and Morley Business Groups be received.

2. Mr Gary Warne be formally thanked for his contribution by way of the preparation of examples of banners which were tabled at the meeting.

The Committee changed the Officer's recommendation to amend Item 1.1 (Comment on Item 5 on the Action Sheet pertaining to brick paving along Guildford Road between Seventh and Eighth Avenues) in order that this could now read "Included in the $370,000 Maylands Business Precinct Study."

COUNCIL RESOLUTION


As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR ALAN RADFORD SECONDED the Committee recommendation: That the minutes of the meeting of the Trader Group Review Committee which was held on 3 October, 2005, be received, and the resolutions of which follow, be approved with the following amendment to Item 1.1 - Item 5 of the Action Sheet 'comments' pertaining to brick paving along Guildford Road between Seventh and Eighth Avenues :

Delete the words "Not in the current budget however is under long-term plan for the area."

Substitute the words "Included in the $370,000 Maylands Business Precinct Study."

Item 1.1 Outstanding Items

1. The table identifying outstanding items from 5 September meeting of the City of Bayswater Trader Group Review Committee, comprising of:

Completed Tasks 6

Semi Completed Tasks 2

Uncompleted Tasks 0

Total Number of Tasks 8

be received.

2. That the Director of Finance contact Cleanaway to discuss the possibility of changing the current collection day in Maylands and Bayswater townsites, i.e. Monday, to an alternative day in the week.


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Item 2.1 Press Advertisement to Promote Business Opportunities

That :

1. The City of Bayswater Trader Group Review Committee approve the placement of an advertisement in "The West Australian" on Saturday 29 October 2005, promoting business opportunities in the City s three business precincts for a one-week period.

2. The Vacancy Register be made publicly available via the City's web site, as a service to the community.

Item 2.2 Rebecca Oldmeadow "Lead-On" Programme

That the deputation of Rebecca Oldmeadow be noted.

Item 2.3 Minutes of the Maylands and Morley Business Groups

That :

1. The minutes of the Maylands and Morley Business Groups be received.

2. Mr Gary Warne be formally thanked for his contribution by way of the preparation of examples of banners which were tabled at the meeting.

with Item 5 of the Action Sheet 'comments' pertaining to brick paving along Guildford Road between Seventh and Eighth Avenues being amended from "Not in the current budget however is under long-term plan for the area" to read "Included in the $370,000 Maylands Business Precinct Study."

CARRIED


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14.7.3 Use of Advertising Banners Location: Bayswater Townsite, Progress Street Precinct, and

Maylands Townsite. Attachments: No1 Proposed Policy

No 2 Location of Banner Poles

File No: 16.4, PF/092, PRO-22, PF/120 Officer: Director of Finance

Application

To consider a new policy relating to the use of advertising banners within the Bayswater and Maylands townsites and the Morley precinct.

Background

In January 2004, Council resolved to support the creation of a policy for the use of advertising banners in the local townsites and the Morley City Centre for the promotion of the precincts and upcoming events.

The creation of the policy was considered due to a number of unsuccessful attempts at advertising on the banner posts.

In March 2004, Council adopted the attached

banner policy, however the aims of utilising the banner posts have still not been achieved.

(In the past, with the exception of the banners being used to promote the Bayswater Community Bank, the banner posts have mainly been used for the City's Christmas messages.)

The policy currently being proposed has the support of the City of Bayswater Trader Group who believe that it will not only achieve the promotion of the townsites and precinct, but also of community events and the City's services.

The policy covers :

Bayswater Townsite's eleven (11) banner poles.

a) Eight (8) on King William Street b) Two (2) on Whatley Crescent; and c) One (1) on Beechboro Road

Morley Precinct's nineteen (19) banner poles.

a) Four (4) on Russell Street; b) Five (5) on Walter Road; c) Four (4) on Bishop Street; d) Four (4) on Progress Street; and e) Two (2) on Old Collier Road

Maylands Townsite's proposed nine (9) banner poles.

a) Seven (7) on Eighth Avenue; and b) Two (2) on Whatley Crescent.


Page 185

Comment

The policy clearly sets out the parameters of the sponsorship area and design standards, and will be fully administered by the City of Bayswater.

In summary, the policy will provide guidance to Council and the business community on the parameters for the use of the banner posts. The policy not only addresses the promotion of Council and community events, but also sets standards to create visual interest within the Townsites and Precincts.


That the current policy entitled "Use of Advertising Banners for the Bayswater Townsite, Progress Street Precinct", be revised and renamed the "Street Advertising Banner Policy".

COUNCIL RESOLUTION

CR MICHAEL SABATINO MOVED, CR SONIA TURKINGTON SECONDED:

That Council proceed with the Bayswater and Progress Street items and defer the Maylands item until more information is obtained.

LOST COUNCIL RESOLUTION

CR BARRY MCKENNA MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED an amendment to the motion:

That the following change be made to the proposed policy: The banner poles will be used for Christmas decorations from beginning of November to the end of January.

CARRIED

Council considered this item and changed the Committee recommendation because it believed the policy should incorporate all three townsites and business precincts.

COUNCIL RESOLUTION

As Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED: That the current policy entitled "Use of Advertising Banners for the Bayswater Townsite, Progress Street Precinct and Maylands Townsite", be revised and renamed the "Street Advertising Banner Policy".

CARRIED WITH AN ABSOLUTE MAJORITY Cr Marlene Robinson, Cr Terry Gaunt and Cr Sonia Turkington requested that their vote against this resolution be recorded.

At the Finance and Personnel Committee, Cr Sonia Turkington requested that her vote against this item be recorded.

Cr Victor Rosenberg withdrew from the meeting at 8.27pm and returned at 8.28pm. Mr Mario Carosella withdrew from the meeting at 8.36pm and returned at 8.37pm. Mr Mario Carosella withdrew from the meeting again at 9.02pm and returned at 9.04pm.


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14.8 REFERRED ITEMS

14.8.1 Local Travelsmart Access Guides and Dual Use Paths within the City File No: 15.1.114 Officer: Director of Finance Refer: Item 13.2.1 : Ordinary Meeting of Council : 22.04.05

Item 5.5 : Administration & Community Services Committee : 17.10.05

Application

To consider the development of a Travelsmart Local Access Guide in partnership with Department of Planning and Infrastructure (DPI) to promote shared paths, safe cycling and public transport routes within the City.

Background

The DPI has approached the City with a proposal to develop a Travelsmart Local Access Guide in partnership with the Town of Bassendean. A copy of correspondence received from DPI is at attachment 1.

Travelsmart Local Access Guides highlight safe walking, cycling and public transport routes to encourage active transport. Over 15 different guides are currently available including the City s of South Perth, Subiaco, Melville, Belmont and Cockburn and the Towns of Victoria Park, Cambridge and Vincent.

DPI recognises that a gap exists in the current coverage areas of the guides and approached the City in March to determine Council s level of interest in developing an Access Guide in partnership with the Town of Bassendean. DPI has offered $6,000 to the City of Bayswater and the Town of Bassendean for the production of an Access Guide.

The Town of Bassendean and the City of Bayswater cover sufficient area to be included in one map. This will reduce costs for each Council whilst remaining consistent with the area and size standards of other Access Guides. The Town of Bassendean has accepted DPI s proposal and is ready to proceed with the project immediately. Each Council would receive 5,000 copies of the Access Guide in accordance with the proposal provided by DPI.

A copy of the proposed coverage area for the guide is at attachment 2.

Comment

In considering the development of an Access Guide, it is important to note that Council has not designated any of its paths as shared paths except the principle dual use path along the river. Many paths within the City, whilst complying with the criteria defining shared paths, are classified as footpaths. The DPI has advised that for the Access Guide to become a valuable community resource, it would be preferable for all paths that comply with design requirements to be designated as shared paths.


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At its meeting on 15 April 2003, Council considered a request from the Western Australian Local Government Association (WALGA) to comment on issues addressed in an Office of Road Safety discussion paper Cycling on Footpaths in Western Australia and made the following resolution:

That the Western Australian Local Government Association be advised that Council only supports a minor amendment to the existing road rules which will allow adults who accompany children under the age of 12 years to cycle on footpaths.

Under the Road Traffic Code 2000, the following applies:

The rider of a bicycle who is 12 years of age or older shall not ride on a footpath, that is not a shared path or a separated footpath.

The discussion paper Cycling on Footpaths in Western Australia distributed by WALGA recommended that consideration be given to extending the use of footpaths by cyclists from children under the age of 12 to include all ages. This recommendation was based on:

A national regulatory impact statement suggesting that footpath cycling will have no adverse safety impacts, as the level of footpath cycling is not expected to change from that which currently exists in this State;

Footpaths can provide a safer cycling environment, especially for those most vulnerable eg. children, the elderly and inexperienced riders;

It is very difficult to enforce a ban on adult footpath cycling, as is evident now; and

Legalising footpath usage by cyclists will address the current confusion experienced by adult cyclists as to where they may legally ride as well as enhance the potential enforcement of regulations governing the use of paths.

The Office of Road Safety s research data suggested that legalising cycling on footpaths by users of all ages will not adversely impact on safety, amenity or the legal liability of Local Governments.

Officers from the Office of Road Safety and DPI have advised that all the available evidence suggests that a Council s liability exposure will not increase if footpaths that meet the standards for shared paths are signed as such. Council s liability is generally based on safety of the facility, not whether it is signed or not. Should Council have any concerns regarding this issue it is recommended that our Insurer be approached for comment.

It is important to note that conflict on shared paths does occur occasionally, evidenced through complaints received generally from elderly residents. However, the Office of Road Safety and DPI believe that signing footpaths that meet the standards for shared paths is unlikely to change usage patterns. Most fast cyclists will continue to use the roads, with school children and less experienced riders using the paths.

In accordance with the Road Traffic Code 2000, a shared path must be marked by a sign or road marking at commencement and termination of the path (each intersection).


Page 188

The approximate cost for painting a shared path symbol on the path is $15 per symbol. DPI provides funding via Perth Bicycle Network Grants towards the cost of this work with a 50% contribution required by Council. This signage work does not need to be undertaken immediately but can be completed over a period of approximately 2 years. The cost of this work is estimated at $15,000; therefore the estimated direct cost to Council is approximately $7,500. This funding would need to be allocated within future budgets.

Currently, Council has limited printed material to offer residents who request information on walking or cycling paths within the City. An Access Guide would provide an excellent means by which the information needs of our residents can be satisfied whilst promoting the City s Quality Lifestyle vision.

Local TravelSmart Access Guides promote active transport by encouraging people to walk, cycle or use public transport for more trips. Most personal trips begin or end within a short distance of people s homes. Showing local services within walking or cycling distance can result in people choosing to walk or cycle instead of using a motor vehicle to access those locations. Information about train lines, bus stops and bus routes also improves people s awareness of their travel options for journeys that can be undertaken using public transport. Information regarding the types of items included on an Access Guide is at attachment 3. The guides include relevant community data such as picnic locations, post office boxes, deli s, shopping centres, public toilets and public telephones.

A number of issues including a trend towards sedentary occupations and longer working hours have led to an increase in overweight and obesity. Australia is currently experiencing an obesity epidemic, with 7.4 million Australians considered overweight. Travelsmart Access Guides have enormous potential to increase physical activity and as previously mentioned, can be used to promote the City s Quality Lifestyle vision. With over 15 different Travelsmart Access Guides currently available they are widely used within the community and are highly regarded as a valuable resource tool.

To assist with the development of an Access Guide, an amount of $5000 was listed for consideration with Councils 2005/06 draft budget. However, this funding has not been included with Councils adopted budget. Should Council see value in the development of an Access Guide any contribution from Council would need to be listed for consideration in its first 2005/06 budget review.


No funding has been included with Council s current budget for the development of an Access Guide. The total cost of the project is estimated at $15,000 with costs to be shared equally between DPI, the City of Bayswater and the Town of Bassendean. Additional funding of up to $7,500 would need to be budgeted across the next 2 financial years to allow appropriate path marking and signing to be carried out.


Page 189


That:

1. the development of an Access Guide in partnership with DPI and the Town of Bassendean be supported in principle;

2. an amount of $5,000 as Council s contribution towards the development of an Access Guide be referred to the Finance and Personnel Committee for funding allocation; and

3. an amount of $7,500 be listed for consideration in the 2006/07 budget deliberations to allow for signing of shared paths as required.

Moved: Cr Terry Kenyon, JP Seconded: Cr Terry Gaunt

CARRIED FINANCE AND PERSONNEL COMMITTEE:

Comment

The request for $5,000 for this program has been included in the Budget Review (Item 5.1 of this agenda).

COUNCIL RESOLUTION

(FINANCE & PERSONNEL COMMITTEE RECOMMENDATION)

As Acting Chairperson CR VICTOR ROSENBERG MOVED, CR IAN MCCLELLAND, JP, SECONDED the Committee recommendation: That the request for $5,000 for a contribution from Council towards the development of an Access Guide be included in the October review.

CARRIED


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15 REPORTS OF MANAGEMENT / OCCASIONAL COMMITTEES

15.1 GOLF COURSES MANAGEMENT COMMITTEE 10 OCTOBER 2005


As Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED en bloc the Committee recommendations of items 15.2.1 to 15.2.3.

15.1.1 Golf Courses Management Committee Meeting File No: 16.3.9 Officer: Manager Recreation Services

Application

To inform the Council of the minutes of the meeting of the Golf Courses Management Committee, which was held on 10 October, 2005.

Background

A copy of the minutes of the meeting of the Golf Courses Management Committee, which was held on 10 October, 2005, follow this report.

COUNCIL RESOLUTION

(OFFICER RECOMMENDATION)

As Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation: That the minutes of the meeting of the Golf Courses Management Committee, which was held on 10 October 2005, be received.



Page 191


GOLF COURSES MANAGEMENT COMMITTEE 10 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Golf Courses Management Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Monday, 10 October, 2005 commencing at 12:07 pm.



Members

Cr Victor Rosenberg Chairperson Cr Terry Kenyon JP, Mayor Cr Graham Pittaway OAM Cr Sonia Turkington (Deputy for Cr Terry Gaunt)

Officers

Mr George Rimpas A/Director of Technical Services Mr Bob Jarvis Director of Administration and Community Services Mr Grant Bradbrook Manager Recreation Services

Observers

Mr Nigel Williams Golf Oracle Mr Steven Brown Morley Business Association

Apologies

Cr Terry Gaunt Mr Charlie Casilli Manager Parks and Gardens


Page 192


GOLF COURSES MANAGEMENT COMMITTEE 10 OCTOBER 2005

ESTABLISHMENT OF COMMITTEE

In accordance with the provisions of the Local Government Act 1995, Council formally resolved to establish the Golf Courses Management Committee to oversee the management and development of the Peninsula and Bayswater golf courses. The composition comprises four Elected Members and senior staff with the course managers as observers at the discretion of the Committee Chairperson.

The Management Committee has not been granted delegated authority to make decisions on behalf of Council. Any recommendations of the Golf Courses Management Committee will be referred to the next Ordinary Council Meeting for consideration.

A copy of the terms of reference is available upon request.


Minutes of the meeting of the Golf Courses Management Committee held on 19 September 2005, which had been circulated, were confirmed as a true and correct record.

Moved: Cr Graham Pittaway, OAM Seconded: Cr Terry Kenyon, JP

CARRIED

DEPUTATIONS

Nil.


Page 193

15.1.2 2005 City of Bayswater Corporate Charity Golf Day

File No: 16.3.9 Officer: Manager Recreation Services Refer: Item 1.2 Golf Courses Management Committee 29.11.04

Item 1.2 Golf Course Management Committee 05.05.05 Item 3.1 Golf Course Management Committee 15.08.05 Item 1.1 Golf Course Management Committee 19.09.05

CONFIDENTIAL ITEM

Application

To receive a progress report on preparations for the City s 2005 Corporate Charity Golf Day.


(e) (i) A matter that if disclosed, would reveal a trade secret.

(e) (ii) A matter that if disclosed, would reveal information that has a commercial value to a person.

COUNCIL RESOLUTION


As Chairperson CR VICTOR ROSENBERG MOVED, CR GRAHAM PITTAWAY, OAM, SECONDED the Committee recommendation:

That the progress report on the City s 2005 Corporate Charity Golf Day be received.



Page 194

COUNCIL RESOLUTION

CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED that item 15.1.1 to 15.1.2 be recommitted.

CARRIED

COUNCIL RESOLUTION

CR VICTOR ROSENBERG MOVED, CR LOU MAGRO SECONDED that the resolution of Item 15.1.1 be re-adopted, with Cr Michael Sabatino s vote to be recorded against the resolution.

CARRIED

COUNCIL RESOLUTION

CR VICTOR ROSENBERG MOVED, CR IAN MCCLELLAND, JP, SECONDED that the resolution of Item 15.1.2 be re-adopted.

CARRIED


Page 195

15.2 SELECTION OF DIRECTOR OF TECHNICAL SERVICES OCCASIONAL COMMITTEE MEETINGS


As Chairperson CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED en bloc the Committee recommendations of items 15.2.1 to 15.2.3.

15.2.1 Selection of Director of Technical Services Occasional Committee File No: 16.1 Officer: Chief Executive Officer

Application

To inform the Council of the minutes of the meetings of the Selection of the Director of Technical Services Occasional Committee, which were held on the following dates:

Wednesday, 3 August, 2005;

Thursday, 11 August, 2005; and

Wednesday, 24 August, 2005.

Background

At the Ordinary Meeting of Council held on 26 April, 25 the Council resolved:

the Committee recommendation that delegated authority under Clause 5.16(1) of the Local Government Act be given as follows:

c) Appointment of the Director of Technical Services -

Mayor, Deputy Mayor and Chairpersons of all Standing Committees.

The salary offered be in the range of $105,000 to $110,000 .

Due to the Occasional Committee being granted delegated authority, the committee resolved to appoint Mr Martyn Glover to the position of Director of Technical Services at the City of Bayswater.

Copies of the minutes of the meetings of the Selection of the Director of Technical Services Occasional Committee which were held on the 3, 11 and 24 August, 2005, follow this report.

COUNCIL RESOLUTION


As Chairperson, CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED the Officer recommendation:

That the minutes of the meetings of the Selection of the Director of Technical Services Occasional Committee, which were held on the 3, 11 and 24 August, 2005, be received.



Page 196


SELECTION OF THE DIRECTOR OF TECHNICAL SERVICES OCCASIONAL COMMITTEE MEETING 3 AUGUST 2005

CITY OF BAYSWATER

MINUTES of the meeting of the Selection of Director of Technical Services Occasional Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Wednesday, 3 August, 2005 commencing at 7:18pm.



MEMBERS

Cr Terry Kenyon JP, Mayor Chairperson Cr Ian McClelland JP, Deputy Mayor Cr Marlene Robinson Cr Alan Radford

OFFICERS

Mr Mario J. Carosella Chief Executive Officer Ms Clara Pound Manager Human Resources

APOLOGIES

Cr Barry McKenna Cr Lou Magro


Page 197




ELECTION OF CHAIRPERSON

In accordance with Section 5.12 of the Local Government Act 1995 the members of the Committee are to elect a chairperson (presiding member) from amongst themselves.

The Chief Executive Officer called for nominations of Chairperson for the Committee.

CR MARLENE ROBINSON NOMINATED, CR ALAN RADFORD SECONDED that HIS WORSHIP THE MAYOR, CR TERRY KENYON, JP be elected Chairperson, and there being no other nominations, HIS WORSHIP THE MAYOR was declared elected.

ESTABLISHMENT OF COMMITTEE

In accordance with the provisions of the Local Government Act 1995 Clause 5.16(1), Council formally resolved to delegate authority to a committee to consider recommendations of the Chief Executive Officer in the appointment of the Director of Technical Services.

DEPUTATIONS

Nil.

DISCLOSURE OF INTERESTS

In accordance with Section 5.65 of the Local Government Act 1995:

A member who is a Councillor or a City employee who has an interest in any matter to be discussed at a Council or Committee meeting that will be attended by the member must disclose the nature of the interest -

(a) in a written notice given to the CEO before the meeting; or

(b) at the meeting immediately before the matter is discussed.


Page 198

Nil.


Page 199

15.2.2 Appointment of Director of Technical Services

File No: 16.1 Officer: Chief Executive Officer

CONFIDENTIAL ITEM

Application

To appoint a committee of elected members to screen and select the short list for the position of Director Technical Services.


(a) A matter affecting an employee or employees.


COUNCIL RESOLUTION



That the recommendation as contained in the attached "Confidential" Report be adopted.



Page 200



CITY OF BAYSWATER

MINUTES of the meeting of Selection of Director of Technical Services Occasional Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Thursday 11 August 2005 commencing at 7.05pm.

NOTE: Committee recommendations are subject to adoption, or otherwise at the following Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.


MEMBERS

Cr Terry Kenyon, JP, Mayor Chairperson Cr Ian McClelland, JP, Deputy Mayor Cr Marlene Robinson Cr Alan Radford Cr Barry McKenna Cr Terry Gaunt

OFFICERS

Mr Mario Carosella Chief Executive Officer Ms Clara Pound Manager Human Resources

APOLOGIES

Cr Lou Magro


Page 201




CR TERRY KENYON, JP MOVED, CR ALAN RADFORD SECONDED that the minutes that the Minutes of the Selection of Director of Technical Services Occasional Committee Meeting held on Wednesday 3 August 2005 which have been distributed, are to be presented for confirmation as a true and correct record.

CARRIED

DEPUTATIONS

Nil.


In accordance with Section 5.65(1) of the Local Government Act 1995:

A member who has an interest in any matter to be discussed at a Council or Committee meeting that will be attended by the member must disclose the nature of the interest -



Nil


Page 202


File No: 16.1 Officer: Chief Executive Officer Refer: Item 1.1 SDTSPC 03.08.05

CONFIDENTIAL ITEM

Application

At its meeting of Wednesday, 3 August, 2005 the Selection of Director of Technical Services Occasional Committee resolved to conduct initial interviews for selected shortlisted applicants.




COUNCIL RESOLUTION



That the recommendation as contained in the attached "Confidential" Report be adopted.



Page 203




CITY OF BAYSWATER

MINUTES of the meeting of Selection of Director of Technical Services Occasional Committee which was held in Committee Room Two, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Monday, 24 August, 2005 commencing at 7.22pm.

NOTE: Committee recommendations are subject to adoption, or otherwise at the following Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.


MEMBERS

Cr Terry Kenyon, JP, Mayor Chairperson Cr Ian McClelland, JP, Deputy Mayor Cr Marlene Robinson Cr Alan Radford Cr Barry McKenna Cr Terry Gaunt (Deputy for Cr Lou Magro)

OFFICERS

Mr Mario Carosella Chief Executive Officer

APOLOGIES

Cr Lou Magro


Page 204




Minutes that the Minutes of the Selection of Director of Technical Services Occasional Committee Meeting held on Thursday, 11 August, 2005 which have been distributed, were confirmation as a true and correct record.

Moved: Cr Terry Kenyon, JP Seconded: Cr Marlene Robinson

CARRIED

DEPUTATIONS

Nil.


Nil.


Page 205


File No: 16.1 Officer: Chief Executive Officer Refer: Item 1.1 SDTSPC 03.08.05

CONFIDENTIAL ITEM

Application

At its meeting of Wednesday, 3 August, 2005, the Selection of Director of Technical Services Occasional Committee resolved to conduct initial interviews for selected shortlisted applicants.




(c) A contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.

COUNCIL RESOLUTION



That:

1. the Chief Executive Officer s report on the references for Mr Martyn Glover were all extremely positive and therefore be appointed in accordance with the conditions which were approved at the Selection of Director of Technical Services Occasional Committee meeting of the 11 August, 2005;

2. in respect to Mr Glover s eligibility for membership with the Institute of Engineers Australia, that Mr Glover pursue membership of this Institute; and

3. the Chief Executive Officer make the necessary arrangements and have Mr Glover appointed to the position of the Director of Technical Services for the City commencing on Monday, 10 October, 2005.



Page 206

15.3 MANAGER FOR RESIDENTIAL AGED CARE FACILITIES REVIEW

COMMITTEE 13 OCTOBER 2005


As Chairperson CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED en bloc the Committee recommendations of items 15.3.1 to 15.3.2.

15.3.1 Manager for Residential Aged Care Facilities Review Committee File No: 6.1.3 Officer: Director of Finance

Application

To inform the Council of the minutes of the meeting of the Manager for Residential Aged Care Facilities Review Committee, which was held on 13 October, 2005.

Background

A copy of the minutes of the meeting of the Manager for Residential Aged Care Facilities Review Committee, which was held on 13 October, 2005, follow this report.

COUNCIL RESOLUTION



That the minutes of the meeting of the Manager for Residential Aged Care Facilities Review Committee, which was held on 13 October, 2005, be received.

CARRIED


Page 207



MANAGER FOR RESIDENTIAL AGED CARE FACILITIES REVIEW COMMITTEE MEETING 13 OCTOBER 2005

CITY OF BAYSWATER

MINUTES of the ordinary meeting of the Selection of Manager for Residential Aged Care Facilities Review Committee which took place in the Councillors Lounge, City of Bayswater Administration Centre, 61 Broun Avenue, Morley on Thursday, 13 October 2005 commencing at 1:23pm.


MEMBERS

Cr Terry Kenyon, JP, Mayor (Chairperson) Cr Ian McClelland, JP, Deputy Mayor

OFFICERS

Mr Mario J Carosella Chief Executive Officer Mr Ted Budzinski Director of Finance

APOLOGY

Cr Barry McKenna


Page 208


MANAGER FOR RESIDENTIAL AGED CARE FACILITIES REVIEW COMMITTEE MEETING 13 OCTOBER 2005

TERMS OF REFERENCE

At its meeting on 22 March 2005, Council resolved :

"That :

1. Pursuant to Section 5.8 of the Local Government Act 1995, Council establish an occasional committee for the purpose of selecting a provider of management services for the City of Bayswater's residential aged care facilities.

2. Pursuant to Sections 5.16 and 5.17 of the Local Government Act 1995, the delegation of powers of duties of the "Selection of a Management Organisation to Manage the City of Bayswater's Residential Aged Care Facilities Committee" shall be limited to the appointment of a provider of management services for the City of Bayswater's residential aged care facilities.

3. Councillors Lou Magro, JP, Barry McKenna, Terry Kenyon, JP and Ian McClelland, JP be appointed to the "Selection of a Management Organisation to Manage the City of Bayswater's Residential Aged Care Facilities Committee"


Minutes of the meeting of the Aged Care Management Tender Analysis Occasional Committee held on 27 May 2005, which have been circulated, are presented for confirmation as a true and correct record.

Moved: Cr Ian McClelland, JP Seconded: Cr Terry Kenyon, JP

CARRIED

DEPUTATIONS

Nil.


In accordance with Section 5.65(1) of the Local Government Act 1995:

A member who has an interest in any matter to be discussed at a Council or Committee meeting that will be attended by the member must disclose the nature of the interest -




Page 209

15.3.2 Manager for Residential Aged Care Facilities Review Committee File No: 6.1.3 Officer: Director of Finance

CONFIDENTIAL ITEM

Application

To advise the Committee on the Executive Group's progress in resolving a number of operational and fee structure issues prior to finalising the contract.


(e) (ii) A matter that if disclosed, would reveal information that has a commercial value to a person.

(e) (iii) A matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person where the trade secret or information is held by, or is about, a person other than the local government.

COUNCIL RESOLUTION

(OFFICER/COMMITTEE RECOMMENDATION)

As Chairperson, CR TERRY KENYON, JP, MOVED, CR IAN MCCLELLAND, JP, SECONDED the Committee recommendation:

That:

Issue 1: Management Fee

An operational management fee (exclusive of GST) of:

Year 1: $180,000 will apply from date of commencement of the contract Year 2: Year 1 fee + an increase equal to Perth Consumer price index Year 3: Year 2 fee + an increase equal to Perth Consumer price index Year 4: Year 3 fee + an increase equal to Perth Consumer price index Year 5: Year 4 fee + an increase equal to Perth Consumer price index

For work outside of normal operations such as capital work etc, an estimate of the proposed costs be presented to the Aged Care Governance Committee for ratification before approval is given for the work to commence.

Work currently being performed, on advice, on the Whittock Street development continue under the current arrangements.

A set hourly charge-out rate per service provided for specific tasks be arranged in the event of special tasks requested by Council.

Issue 2: Provision of On-Site Aged Care Manager


Page 210

A manager employed by Uniting Church Homes, with full support from the Uniting Church Homes Executive team, be located on site.

Issue 3: Employment of Existing Staff

a) The changeover date be set as 1 February 2006.

b) The Executive Group progress with :

i) Advising staff of the changeover to encourage staff discussion and Uniting Church Homes to conduct one-to-one meetings with staff during this transition period;

ii) Commencement of dialogue with the Union;

iii) Work on staff transitional arrangements

and report back to the Selection of Manager for Residential Aged Care Facilities Review Committee on the progress of the above, on a regular basis.

Issue 4: Employment of Existing Contractors

Existing tenure of contracts be transferred to Uniting Church Homes. On expiration, Uniting Church Homes to appoint and manage all contracts. This does not include any Homeswest contracts.

Issue 5: Provision of Vehicle for Use of Aged Care Manager

Uniting Church Homes package the vehicle as part of their manager's salary with only the operating costs of the vehicles being directly charged to Aged Persons Homes operations.

Issue 6: Maintenance of Furniture, Fittings and Equipment (Plus Building Maintenance below)

The day-to-day maintenance of furniture, fittings, equipment and buildings be the responsibility of Uniting Church Homes with major (i.e. capital) maintenance being the responsibility of the City. Uniting Church Homes to incorporate all maintenance annually in the Business Management Plan.

Issue 7: Setting of Fees and Contributions

Aged Care Governance Committee approval be required in relation to fees charged to hostel residents as these can vary depending on direction from the Department of Health. All other fee changes, including independent living charges, to require Aged Care Governance Committee approval before introduction.

Issue 8: Financial Management and Reporting to the City of Bayswater

Uniting Church Homes to prepare all operating budgets, comply with all financial and audit requirements, manage income and expenditure in accordance with an approved annual Business Management Plan and provide financial statements to the


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City on a monthly basis. Uniting Church Homes also to assist in the preparation and review of a Strategic Plan for the City of Bayswater aged persons homes facilities (including Mertome).

Issue 9: Maintenance of Aged Care Standards and Accreditation

It will be Uniting Church Homes' responsibility to achieve all Standards outcomes and concessional ratios, and minimise complaints to the Department of Health and Ageing and provide advice to the City on Certification and building, fixture and fittings requirements. The City will comply with the Prudential arrangements under the Aged Care Act and consider Uniting Church Homes' advice on requests for capital improvements that jeopardise Certification, Occupational Safety and Health or other legal obligations.

Issue 10: Aged Care Governance Committee

This Committee comprise three City of Bayswater and three Uniting Church Homes members.

Issue 11: Establishment of a cash-backed capital replacement reserve

This matter be further discussed by the Executive Group and a report be presented to the Selection of Manager for Residential Aged Care Facilities Review Committee once further progress has been made on this matter.

CARRIED


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16 MAYOR S REPORT

I would like to formally welcome Mr Martyn Glover the new Director of Technical Services to the City of Bayswater. Martyn commenced at the City on 10 October 2005. Please join with me in welcoming and wishing Martyn well. Martyn comes to use with a wide range of expertise and will fill the position very well.

Mr Glover thanked the Council and staff for the warm welcome and is looking forwarded to a long and prosperous time with the City.

October has been an extremely busy month.

The North of Perth Music Festival Finals competition took place over the nights of 7 & 8 October in the Wellington Room, Morley Sport & Recreation Centre. Once again, the standard of talent shown by both the Junior and Senior competitors was fantastic. It never ceases to amaze me the amount of talent this type of event produces. Both Cr Gaunt and Cr Pittaway were strong advocates of this event, and it was fantastic to be part of. Next year will be the 50 year celebration for the North of Perth Music Festival so it will be a special year.

On Sunday 9 October, along with Cr Gaunt, I attended the Maylands Yacht Club Opening Day Regatta for the 2005/2006 Season. Its rewarding to see the City s foreshore facilities put to such uses.

On the 13 October 2005 the City hosted the AVA PetPEP Launch, a fantastic initiative to work together with local primary schools to educate young people in responsible pet care. It was great to see so many teachers and principals of local primary schools attend. This programme is aimed at stimulating the younger generation s interest in animals and encourage them to look after them properly. The City currently has approximately 5,300 dogs registered so the opportunity to join forces with the Australian Veterinary Association was welcomed.

Congratulations go to the City s Ranger Services Coordinator, Robyn Power, who has worked hard with the Australian Veterinary Association to put this program together for our community.

The City was delighted to have been approached by Australian Canoeing to act as host venue for the 2005 ICF Canoe Marathon World Championships. World Canoeing Championships (Weekend 14 - 16 October)

Formalities commenced on Friday afternoon with the Official opening by the International Canoeing Federation and continued with a Cocktail evening sponsored by the City. Both these events were well attended by dignitaries, officials and competitors alike. Racing commenced on Saturday and continued through Sunday. It was great to see the Riverforeshore being promoted by such a world class event.

It gave me pride to host my first Mayoral dinner on Saturday, 15 October, 2005 and to bring the dinner back to the City at the newly refurbished Wellington Room , Morley Sport & Recreation Centre.


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This function is a way of thanking those persons in attendance for their loyalty, hard work and support to the City

without these people, our Council not run as smoothly and as efficiently

as it does. It was fabulous to have those people there to say thank you and I would like to say thank you to everyone involved. Thanks to all staff and to Sandi for her marvellous job. Fran and her department great work at the venue looks fantastic.

It gave me great pleasure to host the Early Settlers Civic Reception for the first time as Mayor of the City on the 19 October, 2005. This event is held annually to celebrate the achievements of the many wonderful pioneers of our district who have made such a significant contribution to our community. It is always a great occasion for our residents to catch up with old friends and recall their early days in Bayswater.

As a community we should be very proud of our history and I am sure our early settlers overcame many obstacles and hardships to lay the foundations for our City as it is today.

It was a fantastic to see this event attended by so many Councillors and by approximately 950 guests - even the weather turned on perfect conditions for us.

A vote of thanks should go to our Community Development staff for the organisation of this great function.

On the 20th October I attended the 2005 Neighbourhood Watch Awards. It was great to be there to bestow some recognition to the NHW as they do a fantastic job. Through this Service, Council has continued to build strong partnerships with local groups like Neighbourhood Watch. It was good to see the Police department and myself being able to congratulate them and present them with medallions. It was important to acknowledge the West Metro Police district. One thing to come out of this is that the crimes such as break-ins are down 50%, motor vehicle theft down by 33% interesting to note assaults are up by 30%.

On Friday 21st October the Chief Executive, Cr Alan Radford and I were invited to attend the Bayswater Primary School Assembly. We were all thanked, along with Cr Robinson, for the City s involvement in their project. Bayswater Primary School has been proactive in thinking of ways to deter the vandals who graffiti public buildings and decided to create a fantastic mural on the wall that has attracted the most incidents of graffiti. Council then organise for an anti-graffiti glazing to be sprayed over the top of the mural.

Australian Scout Medallion Presentation 1st Bayswater Sea Scout Troop

On Sunday 23 of October I was delighted to have been invited to represent Council at the 1st Bayswater Sea Scout Troop - to present an Australian Scout Medallion to Bayswater Scout, Jess Taylor.

This award is the highest youth award a Scout can achieve - there are only about 20 of these medallions given out each year. Jess holds the honour of being the first Bayswater Scout ever to receive this award.

It is satisfying to know that there are young people out there in our community achieving such high accolades and we should be extremely proud of Jess s achievements.


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Earlier this evening I attended Noranda Palms Shopping Centre to present of the City of Bayswater Annual Art Awards along with Cr Ian McClelland, JP, Cr Graham Pittaway, OAM, Mr Bob Jarvis and Mr Ted Budzinksi. Once again, the standard of work at this event was very high and very pleasing to see. My congratulations go to all participants who entered their work in this competition, in particular the overall winner Meredith Hardy for her work

Off the Bridge . Six other entrants received recognition for their work.

17 AFFIXING OF COMMON SEAL

17.1 Authorisation for Affixing of the Common Seal

CR IAN MCCLELLAND, JP, MOVED, CR TERRY GAUNT SECONDED that approval be granted for affixing of the common seal to the following document:

Document Details No. of Docs

Council Resolution

Date sealed For Approval or Ratification

Amendment 11 to TPS No 24 Rezoning Lot 450 No. 14 Hillside Crescent, Maylands

3 OMC 26.07.05 Item 12.3.4

30.08.05 Ratification

Deed of Assignment of Licence of Premises at Morley Sport and Recreation Centre

3 OMC 26.07.05 Item 14.7.1


Amendment No. 10 to Town Planning Scheme No. 24

3 OMC 26.07.05 Item 12.3.3


Removal of Caveat Speed / Devereaux, 39 Banksia Road, Morley

1 N/A 29.09.05 Ratification

Recreational Boating Facilities Scheme Funding Agreement

6 N/A 6.10.05 Ratification

Scheme Amendment Report TPS NO. 24 Amendment No. 8

3 OMC 27.09.05 Item 12.3.1


Proclamation of Control of Access of Tonkin Highway Drawing No. 0160-030, 031, 032 and 033

4 OMC 27.09.05 Item 13.2.2


Debenture for goal 217 Windmills Club (Inc) 2 OMC 23.08.05 Item 14.7.5


Deed between the City and Windmills Club (Inc)

3 OMC 23.08.05 Item 14.7.5


Contract Agreement Tender No. 43-2005 Maintenance of Bore Pump Cubicles

2 OMC 27.09.05 Item 13.4.4


Contract Agreement Tender No. 34-2005 Supply of Fertilisers, Herbicides and Fungicides

2 OMC 27.09.05 Item 13.4.2


Contract Agreement Tender No. 32-Granolithic Laying (preparation and laying) for crossovers and pathworks

2 OMC 27.09.05 Item 13.4.1


Whittock Street 70 Bed Aged Care Hostel designs and construct contract City of Bayswater and Keywest Constructions

SMC 7/09/2005 Item 10.1


CARRIED


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18 DISCUSSION OF MATTERS BEHIND CLOSED DOORS

Nil.

19 CLOSURE

THERE BEING NO FURTHER BUSINESS TO DISCUSS THE CHAIRPERSON, CR KENYON, JP DECLARED THE MEETING CLOSED AT 9.29 PM.

city of bayswater · pdf file12.8 late items 104 12.8.1 aged care hostel 104 ... 14.3.2 durham...

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