city of bulverde fiscal year 2011-2012 budget presentation p roposed by william krawietz, mayor...

City of BulverdeCity of Bulverde

Fiscal YearFiscal Year2011-20122011-2012

Budget PresentationBudget Presentation

PProposed byroposed byWilliam Krawietz, MayorWilliam Krawietz, Mayor

Presented by John D. HobsonPresented by John D. Hobson

Mayor and City CouncilMayor and City Council

Bill KrawietzBill Krawietz Mayor Mayor (Budget Officer)(Budget Officer)

Rob HurstRob Hurst Mayor Pro TemMayor Pro TemShane ReynoldsShane Reynolds Council memberCouncil memberKirk HarrisonKirk Harrison Council memberCouncil memberCindy CrossCindy Cross Council memberCouncil memberYvonne ChapmanYvonne Chapman Council memberCouncil member

City HolidaysCity Holidays(City Hall Closed)(City Hall Closed)

New Year’s Day – Monday, January 2, 2012New Year’s Day – Monday, January 2, 2012 President’s DayPresident’s Day Memorial DayMemorial Day Independence DayIndependence Day Labor DayLabor Day Veteran’s DayVeteran’s Day Thanksgiving and the Friday followingThanksgiving and the Friday following Christmas Eve and Christmas Day (Monday and Christmas Eve and Christmas Day (Monday and

Tuesday, December 25-26, 2011)Tuesday, December 25-26, 2011)

General Fund SummaryGeneral Fund Summary

FY 2011/2012 Budget is balanced - FY 2011/2012 Budget is balanced - $2,251,252$2,251,252

3.0% cost of living for all employees3.0% cost of living for all employees City property tax proposed below the effective City property tax proposed below the effective

rate.rate. Total Tax Rate 0.126063Total Tax Rate 0.126063 (reduced 9.40%)(reduced 9.40%) Maintenance & Operation 0.126063Maintenance & Operation 0.126063

Debt Service 0.00Debt Service 0.00

Financial ReservesFinancial Reserves

Important to practical fiscal responsibilityImportant to practical fiscal responsibility Impacts City’s credit worthinessImpacts City’s credit worthiness Available for catastrophic or unexpected Available for catastrophic or unexpected

eventsevents Natural disastersNatural disasters Capital improvementsCapital improvements Collapse of city’s revenue sourceCollapse of city’s revenue source

Designated FundsDesignated FundsFund balances that are designated to a specific purpose and are Fund balances that are designated to a specific purpose and are

not available as a source to balance the budgetnot available as a source to balance the budget

Three month operatingThree month operating $628,988$628,988 Right of WayRight of Way $800,000$800,000 Park FundPark Fund $950,000$950,000 P & ZP & Z $9,773$9,773 Child SafetyChild Safety $39,918$39,918 Building SecurityBuilding Security $30,670$30,670 TechnologyTechnology $39,008$39,008 WarrantWarrant $55,156$55,156

Undesignated FundsUndesignated Funds As of July 31, 2010As of July 31, 2010 $58,471$58,471

Revenue SummaryRevenue Summary

Total RevenueTotal Revenue $2,258,976$2,258,976

Property TaxProperty Tax $558,103$558,103 Non-Property TaxNon-Property Tax $891,675$891,675 Franchise TaxFranchise Tax $233,866$233,866 Permits and FeesPermits and Fees $91,972$91,972 Court RevenuesCourt Revenues $457,810$457,810 MiscellaneousMiscellaneous $8,300$8,300 InterestInterest $17,250$17,250 Interfund TransferInterfund Transfer $0$0

Property Tax24.71%

Franchise Tax10.35%

Non Property Tax39.47%

Interest0.76%

Court Fees20.27%

Miscellaneous0.37%

Permits & License4.07%

Property Tax Non Property Tax Franchise Tax Interest Court Fees Miscellaneous Permits & License

Revenue SourcesRevenue SourcesTotal Revenue $2,216,484Total Revenue $2,216,484

Sales Tax History and BudgetSales Tax History and Budget

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Actual

65.35%

90.58%11.48%

11.79%

16.90%

37.79%

34.49%5.24% -2.10%

8.86% -2.62%

$466,019,259

$498,438,175

$329,595,716

$389,021,809$457,794,797

$498,795,808

$505,814,341

$298,825,090$332,944,059

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

$500,000,000

$600,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011

$32,418,916 decrease Over Last Year (6.50%)

Historical Certified Taxable ValueHistorical Certified Taxable Value

Historical M & O Tax RateHistorical M & O Tax Rate

$0.1518

$0.126063

$0.126063

$0.1487

$0.1487

$0.1600

$0.1280

$0.0000

$0.0400

$0.0800

$0.1200

$0.1600

$0.2000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Property Tax BillProperty Tax Bill

Average Market Valuation - $206,583 (without Average Market Valuation - $206,583 (without exemptions)exemptions)

Comal ISDComal ISD (1.31)(1.31)$2,706.24$2,706.24

ESD #1(.0571)ESD #1(.0571) $117.95$117.95 ESD #5(.06)ESD #5(.06) $123.95$123.95 Lateral Road System(.0551)Lateral Road System(.0551) $113.83$113.83 Comal County(.2529)Comal County(.2529) $522.45$522.45 City of Bulverde(.126063)City of Bulverde(.126063) $260.42$260.42

Total Tax BillTotal Tax Bill $3844.84$3844.84

Where the Taxes GoWhere the Taxes Go

3%3%

4%13%

6%

68%

Comal County City of Bulverde Comal ISD ESD #1

ESD #4 ESD #5 Lateral Road

Revenue SummaryRevenue Summary

Total RevenueTotal Revenue $2,258,976$2,258,976

Property TaxProperty Tax $558,103$558,103 Non-Property TaxNon-Property Tax $891,675$891,675 Franchise TaxFranchise Tax $233,866$233,866 Permits and FeesPermits and Fees $91,972$91,972 Court RevenuesCourt Revenues $457,810$457,810 MiscellaneousMiscellaneous $8,300$8,300 InterestInterest $17,250$17,250 Interfund TransferInterfund Transfer $0$0

ExpendituresExpenditures

Administrative OfficeAdministrative Office is the office of City Administrator, Director of Finance, and City Secretary. The City Administrator is the primary point of contact between the City’s departments and the Mayor and City Council. The main function is to lead, guide, and provide coordination to the departments as they implement City Council established policies. This office presents the annual budget to City Council and provides accurate, timely information, and recommendations regarding city wide policies.

The Director of Finance provides financial management, leadership, oversight, and reporting for the City through the collection and recording of revenues and expenditures. Additional responsibilities include the accurate accounting and financial reporting, overseeing the annual audit and investing of the City’s funds.

The City Secretary provides quality service and information to the citizens, City Council, and City staff, as well as maintains official city records. The office is responsible for preparing Council agenda packets, recording meeting minutes, preparing and posting public notices, managing information requests, and administering City elections

Expense by Expense by CategoryCategory

FY 09FY 09 ActualActual

2010 2010 ActualActual

20112011 ProjectedProjected

20122012ProposedProposed

Personnel $244,750 $249,657 $251,968 $258,875

Supplies $3,521 $2,981 $3,217 $4,350

Contract Svcs $17,580 $17,214 $16,797 $15,520

Capital $11,490 $0 $0 $1,500

Total $277,341 $269,852 $273,482 $279,975

Personnel Personnel BreakdownBreakdown FY 10FY 10 FY 11 FY 11 FY 2012FY 2012

City Administrator 1 1 1

Director of Finance 1 1 1

City Secretary 1 1 1

Total 3 3 3

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

Personnel Supplies Contract Svcs Capital

FY 09 Actual 2010 Actual 2011 Projected 2012 Proposed

Mayor and Council

The City Council is elected at-large and is composed of a Mayor and five council members. They are responsible for appointing and removing the City Administrator, City Secretary, City Attorney, and Municipal Judge. Other responsibilities include adopting the budget and setting the tax rate, legislative policies, establishing and eliminating administrative departments, making board appointments, and approving plats. The City Council meets the second Tuesday of each month and may call special meetings in accordance with State law

Expense byExpense byCategoryCategory



2011 2011 ProjectedProjected

20122012 ProposedProposed

PersonnelPersonnel

SuppliesSupplies $5,561$5,561 $505$505 $0$0 $600$600

Contract SvcsContract Svcs $11,239$11,239 $11,182$11,182 $4,387$4,387 $10,950$10,950

CapitalCapital $0$0 $0$0 $0$0 $0$0

TotalTotal $16,800$16,800 $11,687$11,687 $4,387$4,387 $11,550$11,550


No Personnel

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000



Municipal Court

The Municipal Court is dedicated to providing customer service in a timely and considerate manner to both internal and external customers. The Municipal Court is responsible for the just resolution of citations, complaints, and court appearances involving Class C misdemeanor offenses. This includes the collection of fines and bonds, processing citations, and other filed cases for Class C misdemeanors, holding court and issuing warrants. The court strives to be proactive by using advanced technology.

Expense byExpense by CategoryCategory

FY 09 FY 09 ActualActual



2012 2012 ProposedProposed

PersonnelPersonnel $116,610$116,610 $85,454$85,454 $84,730$84,730 $91,188$91,188

SuppliesSupplies $6,978$6,978 $5,684$5,684 $5,387$5,387 $5,800$5,800


CapitalCapital $2,521$2,521 $1,702$1,702 $1,500$1,500 $1,500$1,500

TotalTotal $146,810$146,810 $113,710$113,710 $115,160$115,160 $122,688$122,688


Court ClerkCourt Clerk 1 1 1

Administrative Administrative AssistantAssistant 2 2 1

TotalTotal 3 3 2

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000



Government Buildings

This department is used to account for expenses related to maintaining city property. Expenditures include maintenance of the building and all utilities. This department is also used to account for general liability and equipment insurance.






PersonnelPersonnel $0$0 $0$0 $0$0 $0$0



CapitalCapital $22,172$22,172 $17,642$17,642 $0$0 $0$0

TotalTotal $123,554$123,554 $117,767$117,767 $97,390$97,390 $92,671$92,671

Personnel BreakdownPersonnel Breakdown FY 10FY 10 FY 11 FY 11 FY 2012FY 2012

No PersonnelNo Personnel

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

Personnel Supplies ContractSvcs

Capital


Public Safety

The Police Department operates twenty-four hours daily and is responsible for enforcing the City’s ordinances, investigating complaints, responding to emergency situations, and fostering neighborhood crime watch organizations and programs. The Police department provides a bailiff for all Municipal Court proceedings, as necessary.









CapitalCapital $78,212$78,212 $106,451$106,451 $54,530$54,530 $65,800$65,800

TotalTotal $1,071,314$1,071,314 $1,098,080$1,098,080 $1,051,352$1,051,352 $1,071,288$1,071,288

Personnel BreakdownPersonnel Breakdown FY 10FY 10 FY 11 FY 11 FY 2012FY 2012

Police ChiefPolice Chief 11 11 11

LieutenantLieutenant 11 11 11

Fire Marshal/DetectiveFire Marshal/Detective 11 11 11

SergeantSergeant 22 22 22

PatrolPatrol 99 99 99

Administrative AssistantAdministrative Assistant 11 .5.5 .5.5

TotalTotal 15 14.5 14.5

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

Personnel Supplies ContractSvcs

Capital

FY 09 Actual FY 10 Actual 2011 Projected 2012 Proposed

Public Works

The City of Bulverde’s Public Works department is not your typical public works found in most cities. The department physically maintain very little city infrastructure. The infrastructure maintained is completed on a contractual basis. The department evaluates relevant codes as each relates to building and development standards. The department oversees Animal Control and Code Enforcement. Staff is responsible for Planning and Zoning agenda packets and working with various other boards.







SuppliesSupplies $404$404 $507$507 $226$226 $425$425


CapitalCapital $375$375 $399$399 $0$0 $0$0

TotalTotal $415,571$415,571 $390,128$390,128 $504,232$504,232 $543,464$543,464


PW DirectorPW Director 11 11 11

LaborerLaborer 11 11 11

TotalTotal 22 22 22

0

50000

100000

150000

200000

250000

300000

350000

400000

450000

Personnel Supplies Contract Capital


Planning and Development

The Planning and Development department is used to account for expenditures related to Planning and Zoning.






PersonnelPersonnel $0$0 $0$0 $0$0 $0$0



CapitalCapital $0$0 $0$0 $0$0 $0$0

TotalTotal $19,935$19,935 $28,303$28,303 $7,036$7,036 $8,130$8,130



$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000



Professional Fees

Professional fees department is used to account for the payment for professional services rendered by the city attorney, auditor, building inspector, and payments to the Comal Appraisal District. Also, debt service payments are accounted in this department.




20112011ProjectedProjected


PersonnelPersonnel

SuppliesSupplies


CapitalCapital

TotalTotal $98,995$98,995 $189,956$189,956 $399,185$399,185 $ 109,485$ 109,485



$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000



Summary of Expenses by Summary of Expenses by DepartmentDepartment

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

Administration Mayor/Council Court Buildings Police Public Works Planning Professional Fees

08/09 Actual 09/10 Actual 10/11 Current 10/11 Projected 11/12 Proposed

Expenses by CategoryExpenses by Category

0

200000

400000

600000

800000

1000000

1200000

1400000

Personnel Supplies Contract Capital

#REF! 07/08 Actual 08/09 Actual 10/11Current 10/11 Projected 11/12 Proposed

Expenditure SummaryExpenditure Summary

Administrative OfficeAdministrative Office 283,728283,728 Mayor & CouncilMayor & Council 11,55011,550 Municipal CourtMunicipal Court 122,688122,688 Government BuildingsGovernment Buildings 92,67192,671 Public SafetyPublic Safety 1,079,5361,079,536 Public WorksPublic Works 543,464543,464 Planning & DevelopmentPlanning & Development 8,1308,130 Professional FeesProfessional Fees 109,485109,485

TotalTotal $2,251,252$2,251,252

Budget HistoryBudget History

$2,213,481

2,452,224

$2,309,012

$2,000,000

$2,050,000

$2,100,000

$2,150,000

$2,200,000

$2,250,000

$2,300,000

$2,350,000

$2,400,000

$2,450,000

$2,500,000

2008 Actual 2009 Actual 2010 Actual 2011 Budget 2011 Projected 2012 Approved

$2,171,320

$2,335,848

$2,251,2527

city of bulverde fiscal year 2011-2012 budget presentation p roposed by william krawietz, mayor...

Documents

property tax franchise

nonproperty tax

employeescity property

total tax rate

total tax bill

o tax ratechart10

revenue sourcestotal

revenue summarytotal