city of bunbury council notice of meeting and agenda 29 ... and minutes/combined ocm... ·...

CITY OF BUNBURY4 Stephen Street

Bunbury WA 6230Western Australia

Correspondence to:Post Office Box 21Bunbury WA 6231

Telephone: (08) 9792 7234 • Facsimile: (08) 9792 7184 • TTY: (08) 9792 7370 • www.bunbury.wa.gov.au

City of Bunbury Council Notice of Meeting and Agenda 29 October 2019

Table of Contents

Item No Subject Page

1. Declaration of Opening / Announcements of Visitors ............................................................................ 6

2. Disclaimer ............................................................................................................................................... 7

3. Announcements from the Presiding Member ........................................................................................ 7

4. Election of the Deputy Mayor ................................................................................................................ 8

5. Attendance ........................................................................................................................................... 10

5.1 Apologies ............................................................................................................................. 10 5.2 Approved Leave of Absence ................................................................................................ 10

6. Declaration of Interest .......................................................................................................................... 11

7. Public Question Time ............................................................................................................................ 11

7.1 Public Question Time ........................................................................................................... 11 7.2 Responses to Public Questions Taken ‘On Notice’ .............................................................. 11

8. Confirmation of Previous Minutes and other Meetings under Clause 19.1 ......................................... 12

8.1 Minutes ................................................................................................................................ 12 8.1.1 Minutes – Ordinary Council Meeting ................................................................... 12 8.1.2 Minutes – Council Advisory Committees and Working/Project Groups ............. 12

9. Petitions, Presentations, Deputations and Delegations ....................................................................... 13

9.1 Petitions ............................................................................................................................... 13 9.2 Presentations ....................................................................................................................... 13 9.3 Deputations ......................................................................................................................... 13 9.4 Council Delegates’ Reports .................................................................................................. 13 9.5 Conference Delegates’ Reports ........................................................................................... 13

10. Method of Dealing with Agenda Business ............................................................................................ 13

11. Reports .................................................................................................................................................. 14

11.1 Recommendations from Advisory Committees ................................................................... 14 11.2 Chief Executive Officer Reports ........................................................................................... 15 11.3 Director Strategy and Organisational Performance ............................................................ 16

11.3.1 Membership of the CEO Performance Review Committee ................................ 16 11.3.2 Membership of the Audit Committee ................................................................ 18 11.3.3 Membership of the Policy Review and Development Committee ..................... 22 11.3.4 Financial Management Report for the Period Ending 30 September 2019 ....... 25 11.3.5 Schedule of Accounts Paid for the 1 September 2019 to 30 September 2019 ... 30

11.4 Director Sustainable Communities ...................................................................................... 31 11.5 Director Infrastructure ......................................................................................................... 32

12. Applications for Leave of Absence ........................................................................................................ 33

12.1 Cr Plumb ............................................................................................................................... 33

13. Motions on Notice ................................................................................................................................ 33

Table of Contents

Item No Subject Page

14. Questions on Notice ............................................................................................................................. 33

14.1 Response to Previous Questions from Members taken on Notice ..................................... 33 14.2 Questions from Members .................................................................................................... 33

15. New Business of an Urgent Nature Introduced by Decision of the Meeting ....................................... 33

16. Meeting Closed to Public ...................................................................................................................... 33

16.1 Matters for which the Meeting may be Closed ................................................................... 33 16.2 Public Reading of Resolutions that may be made Public ..................................................... 34

17. Closure .................................................................................................................................................. 34

29 October 2019 Agenda – Council Meeting

Acknowledgement of Country

We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to Elders past, present and future.

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

WE ARE COMMUNITY

We are one team We keep each other safe We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

WE ARE OPEN

We are open to opportunities We actively listen and think things through We are inclusive and treat everyone equally We are honest and open in our communications We are open to feedback to improve our performance

WE ARE BRAVE

We lead the change, we own it We trust and empower each other We have the difficult conversations early We hold ourselves to the highest standard We have the courage to improve and simplify


Nature of Council’s Role in Decision Making Advocacy: When Council advocates on its own behalf or on behalf of its community to

another level of government/body/agency. Executive/Strategic: The substantial direction setting and oversight role of the Council, e.g. adopting

plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative: Includes adopting local laws, town planning schemes and policies. Review: When Council reviews decisions made by Officers. Quasi‐Judicial: When Council determines an application/matter that directly affects a person’s

rights and interests. The Judicial character arises from the obligations to abide by the principles of natural justice.

Examples of Quasi‐Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.


City of Bunbury Council Notice of Meeting

The next Ordinary Meeting of the City of Bunbury Council will be held in the Council Chambers, City of Bunbury Administration Building, 4 Stephen Street, Bunbury on Tuesday, 29 October 2019 at 5.30pm.

MJ (Mal) Osborne Chief Executive Officer (Date of Issue: 24 October 2019)

Agenda 29 October 2019

Note: The recommendations contained in this document are not final and are subject to adoption, amendment (or otherwise) at the meeting.

Council Members: Mayor Gary Brennan Councillor James Hayward Councillor Michelle Steck Councillor Karen Steele Councillor Jaysen Miguel Councillor Todd Brown Councillor Tresslyn Smith Councillor Amanda Yip Councillor Karen Turner Councillor Kris Plumb Councillor Betty McCleary Councillor Wendy Giles Councillor Cheryl Kozisek

1. Declaration of Opening / Announcements of Visitors


2. Disclaimer The City of Bunbury accepts no responsibility for any act, omission, statement or intimation that occurs during Council Briefings or Council Meetings. The City refuses liability for any loss caused arising out of reliance by any person or legal entity on any such act, omission, statement or intimation occurring during Council Briefings or Council Meetings. Any person or legal entity acting or failing to act in reliance upon any statement, act or omission made during a Council Briefing or Council Meeting does so at their own risk. Please note the recommendations contained in this document are not final and are subject to adoption, amendment (or otherwise) at the meeting. Any statement or intimation of approval regarding any planning or development application made during a Council Briefing or Council Meeting is not to be taken as notice of approval from the City. The City advises that anyone who has an application lodged with the City must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attached to the decision made by Council regarding the application. Copyright Any plans or documents contained within this Agenda and any associated Appendices are Copyright of the City of Bunbury. The content is protected by Australian and International copyright trademark. Content must not be modified or reproduced without written authorisation of the City of Bunbury. Recording and Webstreaming of Meetings

All Ordinary and Special Council Meetings are electronically recorded except when Council resolves to go behind closed doors

All recordings are retained as part of the City’s records in accordance with the General Disposal Authority for Local Government Records produced by the Public Records Office

The live stream can be accessed at http://www.bunbury.wa.gov.au/Pages/Live‐Stream.aspx

Recordings can be accessed at http://www.bunbury.wa.gov.au/Pages/Council‐Meeting‐Videos‐2019.aspx

Images of the public gallery are not included in the streaming, however the voices of people in attendance may be captured and streamed.

If you have any issues or concerns regarding the live streaming and recording of meetings, please contact the City’s Governance Officer on 9792 7273.

3. Announcements from the Presiding Member


4. Election of the Deputy Mayor

Applicant/Proponent: Internal Report

Author: Greg Golinski, Manager Governance

Executive: Mal Osborne, Chief Executive Officer

Authority/Discretion: ☐ Advocacy

☒ Executive/Strategic

☒ Legislative

☐ Review

☐ Quasi‐Judicial

☐ Information Purposes

Attachments: Nil

Pursuant to Clause 7 of Division 2 of Schedule 2.3 of the Local Government Act 1995, the Council is required to appoint a Deputy Mayor at its first meeting following an Ordinary Election Day. Accordingly, the Mayor will call for Councillors to nominate as candidates at the meeting, or alternatively nominations may be made in writing to the CEO prior to the meeting. All Councillors, including newly elected Councillors are eligible to nominate. The roles and responsibilities of the Deputy Mayor are outlined in the Local Government Act 1995: 2.9 Role of the deputy mayor or deputy president

The deputy mayor or deputy president performs the functions of the mayor or president when authorised to do so under section 5.34.

Section 5.34 states: 5.34 When deputy mayors and deputy presidents can act

If – (a) the office of mayor or president is vacant; or

(b) the mayor or president is not available or is unable or unwilling to perform the functions of the mayor or president,

then the deputy mayor may perform the functions of mayor and the deputy president may perform the functions of president, as the case requires.

2.8 Role of mayor or president (1) The mayor or president ‐ (a) presides at meetings in accordance with this Act; (b) provides leadership and guidance to the community in the district; (c) carries out civic and ceremonial duties on behalf of the local government; (d) speaks on behalf of the local government;

(e) performs such other functions as are given to the mayor or president by this Act or any other written law; and

(f) liaises with the CEO on the local government’s affairs and the performance of its functions.


The Deputy Mayor is also entitled to an amount equal to one quarter of the Mayoral allowance in addition to Council sitting fees. In the event that there is more than one nomination for the position of Deputy Mayor, the Chief Executive Officer will act in the position of Returning Officer to conduct the ballot as required under the Local Government Act 1995. The ballot for the position of Deputy Mayor will be conducted pursuant to the provisions of Clauses 8 and 9 of Division 2 of Schedule 2.3 of the Local Government Act 1995 as outlined below: 8. How deputy mayor or deputy president is elected

(1) The council is to elect a councillor (other than the mayor or president) to fill the office.

(2) The election is to be conducted in accordance with the procedure prescribed by the

mayor or president, or if he or she is not present, by the CEO. (3) Nominations for the office are to be given to the person conducting the election in

writing before the meeting or during the meeting before the close of nominations. (3a) Nominations close at the meeting at a time announced by the person conducting

the election, which is to be a sufficient time after the announcement by that person that nominations are about to close to allow for any nominations made to be dealt with.

(4) If a councillor is nominated by another councillor the person conducting the election

is not to accept the nomination unless the nominee has advised the person conducting the election, orally or in writing, that he or she is willing to be nominated for the office.

(5) The council members are to vote on the matter by secret ballot as if they were

electors voting at an election. (6) Subject to clause 9(1) the votes cast under subclause (5) are to be counted, and the

successful candidate determined, in accordance with Schedule 4.1 as if those votes were votes cast at an election.

(7) As soon as is practicable after the result of the election is known, the person

conducting the election is to declare and give notice of the result in accordance with regulations, if any.

9. Votes may be cast a second time

(1) If, when the votes are cast under clause 8(5) are counted, there is an equality of votes between 2 or more candidates who are the only candidates in, or remaining in, the count, the count is to be discontinued and, not more than 7 days later, a special meeting of the council is to be held.

(2) Any nomination for the office may be withdrawn, and further nominations may be

made, before or when the special meeting is held.


How to count votes and ascertain the result of an election is covered through the provisions of Schedule 4.1 of the Local Government Act 1995 as outlined below: 1. The number of votes given for each candidate is to be ascertained. 2. If the election is to fill the office of mayor or president, the candidate who receives the

greater or greatest number of votes is elected. 3. If the election is to fill one office of councillor, the candidate who receives the greater or

greatest number of votes is elected. 4. If the election is to fill 2 or more offices of councillor, the candidates elected are —

(a) the candidate who receives the greatest number of votes; and (b) the candidate who receives the next highest number of votes; and (c) the candidate who receives the next highest number of votes, and so on up to the number of offices to be filled.

5. If 2 or more candidates receive the same number of votes so that clause 2, 3 or 4 cannot be

applied, the returning officer is to draw lots in accordance with regulations to determine which candidate is elected.

The successful nominee will be declared elected to the position of Deputy Mayor for a two‐year term and will be required to read and sign a form titled "Declaration for the Office of Deputy Mayor".

5. Attendance

5.1 Apologies

5.2 Approved Leave of Absence Cr Steck has approved Leave of Absence from 22 October 2019 to 27 November 2019 inclusive.


6. Declaration of Interest

Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences. Section 5.60A: “a person has a financial interest in a matter if it is reasonable to expect that the matter will, if dealt with by the local government, or an employee or committee of the local government or member of the council of the local government, in a particular way, result in a financial gain, loss, benefit or detriment for the person.” Section 5.60B: “a person has a proximity interest in a matter if the matter concerns – (a) a proposed change to a planning scheme affecting land that adjoins the person’s

land; or (b) a proposed change to the zoning or use of land that adjoins the person’s land; or (c) a proposed development (as defined in section 5.63(5)) of land that adjoins the

person’s land.” Regulation 34C (Impartiality): “interest means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.”

7. Public Question Time

In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the public in attendance at the meeting may stand, state aloud their name and address, and ask a question in relation to any matter over which the municipality of Bunbury has jurisdiction or involvement. In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form which is provided in the trays at the back of the public gallery and on the City’s website. The completed form must include your name and address and contain no more than three (3) questions. If your question requires research or cannot be answered at the meeting, it will be taken on notice and you will receive a written response and a summary of your question (and any responses provided) will be printed in the minutes of the meeting.

7.1 Public Question Time

7.2 Responses to Public Questions Taken ‘On Notice’


8. Confirmation of Previous Minutes and other Meetings under Clause 19.1

8.1 Minutes

8.1.1 Minutes – Ordinary Council Meeting The minutes of the Ordinary meeting of the City of Bunbury Council held on 15 October 2019 have been circulated. Recommendation The minutes of the Ordinary meeting of the City of Bunbury Council held 15 October 2019 be confirmed as a true and accurate record. Voting Requirement: Simple Majority Required

8.1.2 Minutes – Council Advisory Committees and Working/Project Groups

Nil


9. Petitions, Presentations, Deputations and Delegations

9.1 Petitions Pursuant to clause 6.10(2) of the City of Bunbury Standing Orders 2012, upon receiving a petition, the Council is to a) Receive the petition and refer to the relevant officer for a report to be submitted within

the next two (2) rounds of Council meetings; or b) Reject the petition

9.2 Presentations

9.3 Deputations

9.4 Council Delegates’ Reports

9.5 Conference Delegates’ Reports

10. Method of Dealing with Agenda Business


11. Reports

11.1 Recommendations from Advisory Committees Nil


11.2 Chief Executive Officer Reports

Nil


11.3 Director Strategy and Organisational Performance 11.3.1 Membership of the CEO Performance Review Committee

File Ref. COB/515


Responsible Officer: Greg Golinski, Manager Governance

Responsible Manager: Greg Golinski, Manager Governance

Executive: David Chandler, Director Strategy and Organisational Performance

Authority/Discretion ☐ Advocacy


☐ Legislative

☐ Review



Attachments: Nil

Summary The City of Bunbury elections were held on Saturday 19 October 2019 to fill six vacancies, all for the position of Councillor. Section 5.11 of the Local Government Act 1995 stipulates that positions on Council committees become vacant at each ordinary election day. The purpose of this report is for Council to consider appointments to the CEO Performance Review Committee (the Committee). Executive Recommendation That Council: 1. Appoints the Mayor and Councillors _____________, ________________ and _____________

as members of the CEO Performance Review Committee. 2. Appoints all other Elected Members as deputy members of the CEO Performance Review

Committee in accordance with Section 5.11A of the Local Government Act 1995. Voting Requirements: Absolute Majority Required Strategic Relevance Theme 4: Our City. Goal: Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective 4.2: A highly‐engaged and involved community, working together on strategy

development and implementation. Regional Impact Statement N/A Background The CEO Performance Review Committee exists as a legal option under the terms of the Chief Executive Officer’s contract of employment as a mechanism for Council to review the performance


of the CEO. Immediately prior to the October 2019 election, the Committee had the following composition:

1. Mayor Gary Brennan 2. Councillor Jaysen Miguel 3. Councillor Betty McCleary 4. Councillor James Hayward

The Terms of Reference for the Committee is ‘to undertake the annual performance and salary review for the CEO and report to Council’. Given the current CEO’s anniversary date, Council consideration as to how it wishes to undertake the annual review of the CEO is required as soon as possible following the 2019 election. In this regard, the continuation of the Committee is recommended, noting that Council decision 259/19 requests the Policy Review and Development Committee (PRDC) review existing Council Policy – Annual Performance and Salary Review at its next meeting. It is important to note that any legislative and contractual obligations to review the performance of the CEO will override any policy process. The intent of the PRDC reviewing the existing policy is to ensure consistency between the policy and the City’s legislative and contractual obligations.

Council Policy Compliance N/A Legislative Compliance Subdivision 2 of Division 2 of Part 5 of the Local Government Act 1995 (the Act) deals with establishment of committees. Section 5.10(4) of the Act also stipulates that should the Mayor wish to be a member of a committee, then the Council is to appoint the Mayor in that capacity. Officer Comments As the Committee exists as a legal option under the terms of the Chief Executive Officer’s contract of employment as a mechanism for Council to review the performance of the CEO, the continuation of the Committee is recommended as is the status quo in terms of membership composition. Analysis of Financial and Budget Implications N/A Community Consultation N/A Timeline: Council Decision Implementation Appointments to the committee will be effective immediately.


11.3.2 Membership of the Audit Committee

File Ref. COB/512







☐ Legislative

☐ Review



Attachments: Confidential Appendix CRUSC‐1: External Member Assessment Matrix

Summary The City of Bunbury elections were held on Saturday 19 October 2019 to fill six vacancies, all for the position of Councillor. Section 5.11 of the Local Government Act 1995 stipulates that positions on Council committees become vacant at each ordinary election day. The purpose of this report is for Council to consider appointments to the Audit Committee, which is a statutory committee required under section 7.1A of the Local Government Act 1995. Executive Recommendation That Council: 1. Appoints the Mayor and Councillors _____________ and _____________ as members of the

Audit Committee. 2. Appoints the two preferred candidates as identified at Confidential Appendix CRUSC1 as

community members of the Audit Committee. 3. Appoints all other Elected Members as deputy members of the Audit Committee in accordance

with Section 5.11A of the Local Government Act 1995.

Voting Requirements: Absolute Majority Required Strategic Relevance Theme 4: Our City. Goal: Civic leadership, partnerships and sound governance in delivering with and


development and implementation. Regional Impact Statement N/A Background


An Audit Committee is a legal requirement under the provisions of section 7.1A of the Local Government Act 1995. Prior to the 2019 City of Bunbury election, the Audit Committee comprised three Elected Members and two community representatives. As follows: 1. Mayor Gary Brennan 2. Councillor Jaysen Miguel 3. Councillor Michelle Steck 4. Mr Stephen Foster – Community Member 5. Mr John Barratt – Community Member The Terms of Reference for this committee are as follows: a) Provide guidance and assistance to Council as to the carrying out the functions of the local

government in relation to audits and matters related to financial management; b) Meet with the auditor once in each year and provide a report to Council on the matters

discussed and outcome of those discussions; c) Liaise with the CEO to ensure that the local government does everything in its power to:

‐ assist the auditor to conduct the audit and carry out his or her other duties under the Local Government Act 1995; and

‐ ensure that audits are conducted successfully and expeditiously; d) Examine the reports of the auditor after receiving a report from the CEO on the matters to:

‐ determine if any matters raised require action to be taken by the local government; and

‐ oversee the implementation of any action so determined in respect of those matters;

e) Review the report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presenting the report to Council for adoption prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time;

f) Review the scope of the internal audit plan and program and its effectiveness; g) Review the appropriateness of special internal audit assignments undertaken by internal

audit at the request of Council or the CEO; h) Review the level of resources allocated to internal audit and the scope of its authority; i) Review reports of internal audits, monitor the implementation of recommendations made

by the audit and review the extent to which Council and management reacts to matters raised;

j) Facilitate liaison between the internal and external auditor to promote compatibility, to the extent appropriate, between their audit programs;

k) Review the local government’s draft annual financial report, focusing on: ‐ accounting policies and practices; ‐ changes to accounting policies and practices; ‐ the process used in making significant accounting estimates; ‐ significant adjustments to the financial report (if any) arising from the audit

process; ‐ compliance with accounting standards and other reporting requirements; and ‐ significant variances from prior years;

l) Consider and recommend adoption of the annual financial report to Council. Review any significant changes that may arise subsequent to any such recommendation but before the annual financial report is signed;


m) Address issues brought to the attention of the committee, including responding to requests from Council for advice that are within the parameters of the committee’s terms of reference;

n) Seek information or obtain expert advice through the CEO on matters of concern within the scope of the committee’s terms of reference following authorisation from the Council;

o) Review the annual Compliance Audit Return and report to the council the results of that review,

p) Having regard to the culture and capability of the organisation, consider the CEO’s reviews of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance, required to be provided to the committee, and report to the council the results of those reviews;

q) Monitor and advise the CEO when the CEO is carrying out functions in relation to a review of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance;

r) Oversee the implementation of any action required following receipt of the review of the appropriateness and effectiveness of the local government’s systems and procedures in regard to risk management, internal control and legislative compliance;

s) Monitor and advise the CEO when the CEO is carrying out functions in relation to a review of the appropriateness and effectiveness of the financial management systems and procedures;

t) Oversee the implementation of any action required following receipt of a review of the appropriateness and effectiveness of the financial management systems and procedures.

Council Policy Compliance N/A Legislative Compliance Subdivision 2 of Division 2 of Part 5 of the Local Government Act 1995 deals with establishment of committees. Section 7.1A of the Local government Act 1995 relates to Audit Committees and states: (1) A local government is to establish an audit committee of three (3) or more persons to

exercise the powers and discharge the duties conferred on it. (2) The members of the audit committee of a local government are to be appointed by the local

government and at least 3 of the members, and the majority of the members, are to be council members.

(3) A CEO is not to be a member of an audit committee and may not nominate a person to be a member of an audit committee or have a person to represent him or her as a member of an audit committee.

(4) An employee is not to be a member of an audit committee. Section 5.10(4) of the Act also stipulates that should the Mayor wish to be a member of a committee, then the Council is to appoint the Mayor in that capacity. Officer Comments Nominations were sought for the two community vacancies during August and September 2019, with three received by the close of nominations. Upon assessment against the relevant selection


criteria contained on the nomination forms, two applicants have been recommended for appointment to the Audit Committee as identified at Confidential Appendix CRUSC‐1 as attached. It should be noted that next meeting of the Audit Committee has been set for 9.00am on Thursday, 7 November 2019, where the annual meeting with the City’s auditor will take place. Analysis of Financial and Budget Implications N/A Community Consultation N/A Timeline: Council Decision Implementation Appointments to the committee will be effective immediately.


11.3.3 Membership of the Policy Review and Development Committee

File Ref. COB/525







☐ Legislative

☐ Review



Attachments: Nil

Summary The City of Bunbury elections were held on Saturday 19 October 2019 to fill six vacancies, all for the position of Councillor. Section 5.11 of the Local Government Act 1995 stipulates that positions on Council committees become vacant at each ordinary election day. The purpose of this report is for Council to consider appointments to the Policy Review and Development Committee (PRDC). Executive Recommendation That Council: 1. Appoints the Mayor and Councillors _____________, ________________ and

_____________ as members of the Policy Review and Development Committee. 2. Re‐affirms that the membership of the Policy Review and Development Committee

includes a representative from the Bunbury‐Geographe Chamber of Commerce and Industry in accordance with Council decision 19/18.

3. Appoints all other Elected Members as deputy members of the Policy Review and Development Committee in accordance with Section 5.11A of the Local Government Act 1995.

Voting Requirements: Absolute Majority Required Strategic Relevance Theme 4: Our City. Goal: Civic leadership, partnerships and sound governance in delivering with and


development and implementation. Regional Impact Statement N/A Background


Prior to the 2019 City of Bunbury election, the PRDC comprised four Elected Members plus a representative from the Bunbury‐Geographe Chamber of Commerce and Industry (BGCCI) as follows: 1. Mayor Gary Brennan 2. Councillor Jaysen Miguel 3. Councillor Todd Brown 4. Councillor James Hayward 5. Mr Mark Seaward – BGCCI The Terms of Reference for this committee are as follows: 1. To review all existing Bunbury City Council policies within a two year period, in line with the

local government election cycle and facilitate the development of new policies for consideration by Council on an ongoing basis.

2. To make recommendations to Council on matters of policy, policy and local law review and policy and local law development.

3. To explore opportunities that promote policy development in all areas that are within Council’s jurisdiction.

4. To allow any draft policy developed and fully considered by another Advisory Committee of Council to be referred directly to Council for consideration.

5. To provide Bunbury City Councillors with assistance and support to develop new Council policies.

The continuation of the PRDC post the October 2019 election was foreshadowed prior to the election itself, with certain policy matters being referred back to the PRDC for consideration via Council decision (note Council decision 259/19 concerning the review of Council Policy – Annual Performance and Salary Review). The continuation of this Committee is therefore implied.

Council Policy Compliance N/A Legislative Compliance Subdivision 2 of Division 2 of Part 5 of the Local Government Act 1995 (the Act) deals with establishment of committees. Section 5.10(4) of the Act also stipulates that should the Mayor wish to be a member of a committee, then the Council is to appoint the Mayor in that capacity. Officer Comments The primary role of the PRDC is to review all existing Council policies, facilitate the development of new Council policies as appropriate, and provide appropriate advice to Council on policy‐related matters. Analysis of Financial and Budget Implications N/A


Community Consultation N/A Timeline: Council Decision Implementation Appointments to the committee will be effective immediately.


11.3.4 Financial Management Report for the Period Ending 30 September 2019


Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance



☐ Executive/Strategic

☒ Legislative

☐ Review


☒ Information Purposes

Attachments: Appendix DSOP ‐1: Statement of Comprehensive Income Appendix DSOP ‐2: Statement of Financial Activity Appendix DSOP ‐3: Statement of Net Current Assets Appendix DSOP ‐4: Statement of Financial Position Appendix DSOP ‐5: Capital Projects Expenditure Summary Appendix DSOP ‐6: Operating Projects Expenditure Summary Appendix DSOP ‐7: Monthly Community Financial Report

Summary The following comments are provided on the key elements of the City’s financial performance. 1. Statement of Comprehensive Income (attached at Appendix DSOP ‐1)

Actual Financial Performance to 30 September 2019 (refer explanations within the report) ‐ Actual income of $50.05M is $68K more than the year‐to‐date budgeted income of

$49.99M. ‐ Actual expenditure of $10.52M is $461K less than the year‐to‐date budgeted

expenditure of $10.98M. ‐ Actual operating surplus of $39.54M is $529K more than the year‐to‐date budgeted

operating surplus of $39.01M.

2. Statement of Financial Activity (attached at Appendix DSOP ‐2). Closing Funding Surplus to 30 June 2020 is forecast at $615K, which is $569K more than the Current Budget Closing Funding Surplus of $46K. The favourable variance is mainly due to the revised Closing Surplus at 30 June 2019 being carried over, which will be confirmed following the City’s annual audit in September 2019. Of this forecast surplus, it will be recommended that $100K be allocated to Bunbury Promotions, $250K be used to reduce the amount borrowed for the Stirling Street Arts Centre redevelopment. With these allocations, the unallocated Closing Funding Surplus to 30 June 2020 will be $265K.

Already incorporated into existing budget is an additional recommendation to Council as part of the October 2019 Budget Review, that $340K is used for major repairs to the South West Sports Centre leisure pool. This allocation is already built into the existing budget due to the urgency of the works and therefore does not impact on the forecast surplus of $615K.

3. Statement of Financial Position (attached at Appendix DSOP ‐4)

The City’s year‐to‐date and forecast balances are as follows:


Year‐to‐date Forecast * Current Assets of $74.12M includes:

‐ Cash and Investments $52.09M $23.66M ‐ Rates Receivable $18.27M $983K ‐ Other Current Assets $3.76M $1.48M

* Current Liabilities of $6.23M includes:

‐ Trade and Other Payables $0.52M $3.92M ‐ Annual Leave and LSL Provisions $4.04M $4.57M

* Working Capital

(Current Assets less Current Liabilities) $67.88M $15.29M * Equity

(Total Assets less Total Liabilities) $633.11M $592.11M 4. Capital Works (attached at Appendix DSOP ‐5)

‐ Actual capital works of $1.91M is $736K less than the year‐to‐date budgeted capital works of $2.64M, (refer explanation within report).

5. Operating Project Expenditure (attached at Appendix DSOP ‐6)

‐ Actual operating project expenditure of $809K is on target with the year‐to‐date budgeted operating project expenditure of $810K.

Executive Recommendation The Financial Management Report for the period ending 30 September 2019 be received. Strategic Relevance Theme 4: Our City. Goal: Civic leadership, partnerships and sound governance in delivering with and

for the community. Objective No.4.4: A skilled organisation, which exercises responsible asset stewardship,

sound financial management, and exemplary customer service. Background A financial management report is provided to Councillors on a monthly basis which includes the following summaries: ‐ Statement of Comprehensive Income (attached at Appendix DSOP ‐1) ‐ Statement of Financial Activity (attached at Appendix DSOP ‐2) ‐ Statement of Net Current Assets (attached at Appendix DSOP ‐3) ‐ Statement of Financial Position (attached at Appendix DSOP ‐4) ‐ Capital Projects Expenditure Summary (attached at Appendix DSOP ‐5) ‐ Operating Projects Summary (attached at Appendix DSOP ‐6) ‐ Monthly Community Financial Report (attached at Appendix DSOP ‐7) These summaries include end‐of‐year forecasts based on a monthly review of year‐to‐date income and expenditure for all accounts.


Council Policy Compliance Not applicable. Legislative Compliance In accordance with the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996, a Local Government is to prepare each month a Statement of Financial Activity (attached at Appendix DSOP ‐2) reporting on the revenue and expenditure as set out in the annual budget under Regulations 22 (1) (d) for this month. At the Special Council Meeting 25 June 2019, Council adopted that a variance between actual and budget‐to‐date of greater than or equal to 10% and $25,000 is considered to be a material variance for reporting purposes in the Statement of Financial Activity for 2019/20.

Officer Comments

The Operating Income, Operating Expenditure and Capital Expenditure graphs provide an overview on how the actual income/expenditure is tracking to budget and the previous financial year. Comments are provided on each graph regarding the current financial position.


The following is an explanation of significant Operating and Capital variances identified in the Statement of Financial Activity. Please refer to appendix DSOP ‐6 for more detailed information regarding projects:

Statement of Financial Activity YTD Actual to

Budget Variance

Operating Income

Capital Expenses

Acquisition of Assets – Unfavourable year‐to‐date variance due to the timing of capital expenditure. The majority of this variance is in:

PR‐1252 – Redevelop Stirling Street Arts Centre ‐ $446K PR‐1385 – Replace volunteer/staff facilities BWP ‐ $168K PR‐1103 – Realign and widen Ocean Drive ‐$94K

$735,797 28%

Analysis of Financial and Budget Implications

This Financial Management Report on the financial performance of the City is provided for Councillors information and does not have any financial or budget implications for the 2019/20 financial year. Community Consultation

There is no requirement for community consultation on this report. A Monthly Community Financial Report (attached at Appendix DSOP ‐7) has been prepared to give the community an easy to understand summary of the City’s financial performance. Once received by Council, this report will be made available on the City’s website for community information. Councillor/Officer Consultation

The City’s Executive Leadership Team, Department Managers and Finance staff monitor the City’s monthly revenue and expenditure and (as required) refers any variances requiring remedial action to Council. Approved budget amendments are recorded in the financial statements to reflect the City’s current budget and financial position at all times.


11.3.5 Schedule of Accounts Paid for the 1 September 2019 to 30 September 2019

File Ref:


Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance

Executive: David Chandler, Director Strategy & Organisational Performance

Authority/Discretion: ☐ Advocacy

☐ Executive/Strategic

☒ Legislative

☐ Review


☒ Information Purposes

Attachments: DSOP‐8 Schedule of Accounts Paid

Summary

The City of Bunbury "Schedule of Accounts Paid" covering the period 1 September 2019 to 30 September 2019 is attached at Appendix CEO‐1. The schedule contains details of the following transactions;

1. Municipal Account – payments totalling $19,352,515.73

2. Advance Account – payments totalling $16,899,931.14

3. Trust Account – payments totalling $35,333.58

4. Visitor Information Centre Trust Account – payments totalling $15,708.80

5. Bunbury‐Harvey Regional Council Municipal Account – payments totalling $157,118.91

6. Bunbury‐Harvey Regional Council Advance Account – payments totalling $121,409.44 Executive Recommendation

The Schedule of Accounts Paid for the period 1 September 2019 to 30 September 2019 be received.


11.4 Director Sustainable Communities

Nil.


11.5 Director Infrastructure Nil.


12. Applications for Leave of Absence

12.1 Cr Plumb

Cr Plumb has applied for a Leave of Absence from 23 October 2019 to 5 November 2019 inclusive. Section 2.25 of the Local Government Act 1995, allows a council to grant leave of absence to one of its members provided that the period of leave does not exceed six (6) consecutive ordinary meetings of the Council. Executive Recommendation Pursuant to Section 2.25 of the Local Government Act 1995, Councillor Plumb is granted leave of absence from all Council‐related business from 23 October 2019 to 5 November 2019 inclusive.

13. Motions on Notice

14. Questions on Notice

14.1 Response to Previous Questions from Members taken on Notice Nil

14.2 Questions from Members

15. New Business of an Urgent Nature Introduced by Decision of the Meeting

16. Meeting Closed to Public

16.1 Matters for which the Meeting may be Closed Nil.


16.2 Public Reading of Resolutions that may be made Public Nil.

17. Closure

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Appendices Council Meeting 29 October 2019

Appendix DSOP-1 Statement of Comprehensive Income - September 2019

Appendix DSOP-2 Statement of Financial Activity - September 2019

Appendix DSOP-3 Statement of Net Current Assets - September 2019

Appendix DSOP-4 Statement of Financial Position - September 2019

Appendix DSOP-5 Capital Projects - September 2019

Appendix DSOP-6 Operating Projects - September 2019

Appendix DSOP-7 Monthly Community Financial Report 30 September 2019

STATEMENT of COMPREHENSIVE INCOME

Wednesday, 9 October, 2019

Period Ending September 2019

APPENDIX DSOP- 1

Budget

Year to Date Wednesday, 9 October, 2019City of BunburyStatement of Comprehensive IncomePeriod Ending September 2019

Actual ForecastCurrentBudget

%Var

OriginalBudget

Operating Income

Rates39,465,206 39,463,017 39,463,017 39,465,526Rates General Inc 0 39,463,017

48,430 48,430 48,430 48,430Rates Specified Area Inc 0 48,430

62,041 57,690 90,760 90,760Rates Interim Inc (8) 90,760

39,575,676 39,569,137 39,602,207 39,604,7160 39,602,207

Operating Grants and Subsidies1,622,673 1,633,905 2,717,141 2,799,756Operating Grant Inc 1 2,717,141

1,622,673 1,633,905 2,717,141 2,799,7561 2,717,141

Contributions Reimbursements and Donation81,611 69,506 221,186 243,913Contribution Inc (17) 221,186

172,867 160,988 570,085 570,085Reimbursement Inc (7) 570,085

57 275 2,600 2,600Donation Inc 79 2,600

254,535 230,769 793,871 816,598(10) 793,871

Fees and Charges5,909,912 5,908,698 5,908,698 5,908,891Waste Collection Charge Inc 0 5,908,698

133,069 131,071 424,500 424,500Parking Fee Inc (2) 424,500

432,525 412,932 832,706 832,706Property Lease and Rental Fee Inc (5) 832,706

12,884 20,392 81,570 81,570General Hire Fee Inc 37 81,570

70,687 54,933 216,350 216,350Fine and Penalty Fee Inc (29) 216,350

90,601 97,991 481,500 481,500Building and Planning Fee Inc 8 481,500

101,745 99,308 142,000 142,000Rating Fee Inc (2) 142,000

811,522 814,041 3,418,070 3,418,070Sports Facility Fee Inc 0 3,418,070

490,415 474,712 1,701,435 1,701,435Miscellaneous Fee and Charge Inc (3) 1,701,435

8,053,359 8,014,078 13,206,829 13,207,0220 13,206,829

Interest Received206,184 191,882 899,664 899,664(7) 899,664

279,041 271,823 402,500 402,500(3) 402,500Cash and Investment Interest Inc Rates Debtor Interest Inc

485,226 463,705 1,302,164 1,302,164(5) 1,302,164

Other Revenue64,226 76,007 334,315 333,310Miscellaneous Inc 15 334,315

64,226 76,007 334,315 333,31015 334,315

50,055,696 49,987,601 57,956,527 58,063,566Total 57,956,527

Year to Date unfavourable variance greater than 10%

Budget



%Var

OriginalBudget

Operating Expenditure

Employee Costs)(4,990,612 )(5,229,717 )(23,078,525 )(23,078,525Salary Exp 5 )(23,078,525

‐ ‐ )(574,779 )(574,779Salary Accruals Exp 0 )(574,779

)(800,626 )(852,714 )(3,567,584 )(3,581,084Other Employee Related Exp 6 )(3,567,584

)(5,791,238 )(6,082,431 )(27,220,888 )(27,234,3885 )(27,220,888

Material and Contracts)(549,266 )(552,374 )(2,990,541 )(2,985,712Material Exp 1 )(2,990,541

)(76,555 )(81,488 )(437,950 )(437,950Fuel Exp 6 )(437,950

)(159,634 )(175,414 )(2,069,606 )(2,175,917Consultants Exp 9 )(2,069,606

)(1,586,238 )(1,649,689 )(12,253,615 )(12,392,344Contractors Exp 4 )(12,253,615

)(554,388 )(589,574 )(886,579 )(896,902Software License or Maintenance Exp 6 )(886,579

)(28,736 )(31,166 )(69,652 )(69,652Equipment Lease or Hire Exp 8 )(69,652

)(39,470 )(27,892 )(151,370 )(151,370Bank Fee and Charges Exp (42) )(151,370

)(2,994,288 )(3,107,597 )(18,859,313 )(19,109,8474 )(18,859,313

Insurance)(337,383 )(363,999 )(646,983 )(646,983Insurance Exp 7 )(646,983

)(337,383 )(363,999 )(646,983 )(646,9837 )(646,983

Interest Expense)(41,957 )(41,561 )(645,304 )(645,304Interest Loan Borrowings Exp (1) )(645,304

‐ ‐ 11,648 11,648Interest Accrual Exp 0 11,648

)(41,957 )(41,561 )(633,656 )(633,656(1) )(633,656

Utilities)(389,782 )(399,635 )(1,890,060 )(1,890,060Electricity Exp 2 )(1,890,060

)(230,714 )(248,302 )(697,105 )(697,105Water Exp 7 )(697,105

)(56,503 )(61,004 )(161,775 )(161,775Gas Exp 7 )(161,775

)(18,947 )(22,240 )(70,920 )(70,920Sewerage Exp 15 )(70,920

)(695,946 )(731,181 )(2,819,860 )(2,819,8605 )(2,819,860

Depreciation)(3,305,045 )(3,305,045Depreciation Building Exp )(3,305,045

)(4,136,083 )(4,136,083Depreciation Roads Exp )(4,136,083

)(1,373,792 )(1,373,792Depreciation Pathways Exp )(1,373,792

)(1,200,629 )(1,200,629Depreciation Stormwater Exp )(1,200,629

)(726,010 )(726,010Depreciation Open Space Exp )(726,010

)(673,845 )(673,845Depreciation Marine Exp )(673,845

)(773,859 )(773,859Depreciation Other Infrastructure Exp )(773,859

)(341,910 )(341,910Depreciation Structures Exp )(341,910

)(163,478 )(163,478Depreciation Bridges Exp )(163,478

)(997,244 )(997,244Depreciation Plant and Vehicle Exp )(997,244

)(671,004 )(671,004Depreciation Equipment Exp )(671,004

)(135,960 )(135,960Depreciation Lease Expense )(135,960

)(43,563 )(43,563Depreciation Furniture and Fittings Exp )(43,563

)(28,657 )(28,657Depreciation Other Asset Exp )(28,657

)(14,571,079 )(14,571,079)(14,571,079


0 0 0

Budget



%Var

OriginalBudget

Operating Expenditure

Other Expense)(452,598 )(455,337 )(2,048,055 )(2,051,099Contrib, Donation and Sponsorship Exp 1 )(2,048,055

)(100,125 )(107,314 )(523,750 )(523,750Elected Member Exp 7 )(523,750

‐ ‐ )(60,550 )(60,550Taxation and Levy Exp 0 )(60,550

)(697 )(600 )(133,000 )(133,000Write‐Off Exp (16) )(133,000

)(103,970 )(88,963 )(245,220 )(245,220Miscellaneous Exp (17) )(245,220

)(657,389 )(652,214 )(3,010,575 )(3,013,619(1) )(3,010,575

(10,518,202) (10,978,983) )(67,762,354 )(68,029,432Total )(67,762,354

OPERATING SURPLUS or (DEFICIT) )(9,805,827 )(9,965,86639,537,494 39,008,618 )(9,805,827


Budget



%Var

OriginalBudget

Non Operating Income and Expenditure

Grants and Contributions for the Development of Assets4,500,856 4,445,829 10,285,875 10,332,437Capital Grant Subsidy and Contrib Inc (1) 10,285,875

18,279 3,938 44,345 44,345Self Supporting Loans Inc (364) 44,345

)(18,279 )(3,938 )(44,345 )(44,345Self Supporting Loans ‐ Debtors (364) )(44,345

4,500,856 4,445,829 10,285,875 10,332,437(1) 10,285,875

Interest on Capital Grants4,867 ‐ ‐ 4,867Interest on Capital Grants 0 ‐

4,867 ‐ ‐ 4,867‐

Proceeds from Disposal of Assets30,000 30,000 1,800,000 1,800,000Proceeds Land Disposal 0 1,800,000

18,455 15,000 1,089,859 1,036,768Proceeds Plant and Vehicle Disposals (23) 1,089,859

48,455 45,000 2,889,859 2,836,768(8) 2,889,859

Value of Assets Disposed‐ ‐ )(1,500,000 )(1,500,000Value of Land Disposed 0 )(1,500,000

‐ ‐ )(966,966 )(966,966Value of Plant and Vehicles Disposed 0 )(966,966

‐ ‐ )(2,466,966 )(2,466,966)(2,466,966

4,554,177 4,490,829 10,708,768 10,707,106Total 10,708,768

902,941 741,240NET RESULT 44,091,671 43,499,447 902,941



STATEMENT of FINANCIAL ACTIVITY


APPENDIX DSOP-2

Actual Budget %

Var

Original

Budget

Current

Budget

Forecast

Operating Revenues

1,622,673 1,633,905 1 2,717,141 2,717,141 2,799,756

254,535 230,769 (10) 793,871 793,871 816,598

8,053,359 8,014,078 (0) 13,206,829 13,206,829 13,207,022

485,226 463,705 (5) 1,302,164 1,302,164 1,302,164

64,226 76,007 15 334,315 334,315 333,310

10,480,019 10,418,464 18,354,320 18,354,320 18,458,850

Operating Expenses

(5,791,238) (6,082,431) 5 (27,220,888) (27,220,888) (27,234,388)

(2,994,288) (3,107,597) 4 (18,859,313) (18,859,313) (19,109,847)

(14,571,079) (14,571,079) (14,571,079)

(41,957) (41,561) (1) (633,656) (633,656) (633,656)

(695,946) (731,181) 5 (2,819,860) (2,819,860) (2,819,860)

(337,383) (363,999) 7 (646,983) (646,983) (646,983)

(657,389) (652,214) (1) (3,010,575) (3,010,575) (3,013,619)

(10,518,201) (10,978,983) (67,762,354) (67,762,354) (68,029,432)

‐ ‐ 14,571,079 14,571,079 14,571,079

(38,182) (560,519) (34,836,955) (34,836,955) (34,999,503)

Movement in Non‐Current Assets and Liabilities

6,014 62,100 62,100 62,100

4,321,888 4,321,888 0 4,056,150 4,056,150 4,321,888

4,327,902 4,321,888 4,118,250 4,118,250 4,383,988

Capital Revenues

4,500,856 4,445,829 (1) 10,285,875 10,285,875 10,332,437

4,867 ‐ ‐ 4,867

48,455 45,000 (8) 2,889,859 2,889,859 2,836,768

2,000,000 2,000,000 2,000,000

(26,993) 5,183,236 5,183,236 5,089,409

18,279 3,938 (364) 44,345 44,345 44,345

4,545,464 4,494,767 20,403,315 20,403,315 20,307,826

Capital Expenses

(1,907,189) (2,642,986) 28 (28,073,349) (28,073,349) (28,094,028)

(182,406) (182,407) 0 (2,196,044) (2,196,044) (2,196,044)

(67,980) (67,980) 0 (135,960) (135,960) (135,960)

(2,157,575) (2,893,373) (30,405,353) (30,405,353) (30,426,032)

6,677,609 5,362,763 (40,720,743) (40,720,743) (40,733,721)

39,575,676 39,569,137 (0) 39,602,207 39,602,207 39,604,716

1,743,574 1,743,574 0 1,164,175 1,164,175 1,743,574

47,996,857 46,675,474 45,639 45,639 614,569

Repayment of Debentures

Closing Funding Surplus (Deficit)


Right of Use Lease Payments

Total

Total Net Operating and Capital

Rates

Add Surplus (Deficit) July 1 Brought Forward

Proceeds from New Debentures

Transfers from Restricted Cash

Loan Repayments ‐ Self Supporting

Total

Acquisition of Assets

Net Operating (Excluding Rates)

Total

Grants and Contributions for the Development of Assets

Proceeds on Disposal of Assets

Adjust Non Current Provisions and Accruals

Interest Received on Capital Grants

Change in Accounting Policies

Other Expense

Total

Funding Balance AdjustmentsAdd Back Depreciation

Self Supporting Loan

Employee Costs

Material and Contracts

Depreciation

Interest Expense

Utilities

Insurance

Grants and Subsidies ‐ Operating

Contributions Reimbursements and Donations

Fees and Charges

Interest Received

Other Revenue

Total Revenues (Excluding Rates)

City of Bunbury

Statement of Financial ActivityPeriod Ending September 2019

Year to Date Wednesday, 9 October, 2019

STATEMENT of NET CURRENT ASSETS



APPENDIX DSOP3

11,602,621 29,974,886 6,306,074 6,664,407

26,405,797 22,110,902 16,273,371 16,994,500

2,398,517 21,962,263 2,474,017 2,398,517

61,991 68,898 61,991 61,991

40,468,926 74,116,949 25,115,453 26,119,415

4,056,434 4,043,854 4,855,210 4,569,113

3,923,701 52,196 3,923,701 3,923,701

7,980,135 3,991,658 8,778,911 8,492,814

32,488,791 70,125,291 16,336,542 17,626,601

26,405,797 22,110,902 16,273,371 16,994,500

17,532 17,532 17,532 17,532

6,065,462 47,996,857 45,639 614,569

Cash ‐ Restricted

Receivables

NET CURRENT ASSET POSITION

Trade and Other Payables

NET CURRENT ASSETS

Less

Inventories

Current Liabilities

Provisions

Current Assets

Cash Unrestricted

Cash Restricted

Trade and Other Receivables

City of Bunbury

Statement of Net Current Assets



Opening

Balance

YTD

Actual

Current

Budget

End Year

Forecast

STATEMENT of FINANCIAL POSITION



APPENDIX DSOP-4

52,085,788 22,579,445 23,658,907

21,962,263 2,474,017 2,398,517

68,898 61,991 61,991

74,116,949 25,115,453 26,119,415

52,196 3,923,701 3,923,701

4,043,854 4,855,210 4,569,113

2,239,237 2,338,247 2,338,247

6,230,895 11,117,158 10,831,061

839,765 757,554 819,713

248,436,776 241,582,684 241,160,330

303,284,397 296,242,195 296,242,195

25,322,513 51,391,948 51,509,351

577,883,451 589,974,381 589,731,589

12,893 12,893 12,893

605,370 649,710 667,470

12,040,137 12,232,636 12,231,502

12,658,400 12,895,239 12,911,865

274,584,676 237,615,313 237,924,825

21,337,676 16,273,371 16,994,500

337,188,753 337,188,753 337,188,753

633,111,105 591,077,437 592,108,078

Reserves ‐ Cash Backed 21,316,194

Reserves ‐ Asset Revaluation 337,188,753

591,366,838

Non Current Loan Liability 12,290,523

12,908,786

Equity

Retained Surplus 232,861,891

578,347,958

Non Current Liabilities

Non Current Payables 12,893

Non Current Provisions 605,370

Property, Plant and Equipment 248,436,776

Infrastructure 305,631,801

Work in Progress 23,415,323

Current Loan Liability 2,239,237

10,219,372

Non Current Assets

Non Current Receivables 864,058

36,147,038

Current Liabilities

Trade and Other Payables 3,923,701

Current Provisions 4,056,434

Current Assets

Cash and Investments 33,686,530

Trade and Other Receivables 2,398,517

Inventories 61,991

City of Bunbury

Statement of Financial Position



Opening

Balance

YTD

Actual

Current

Budget

End Year

Forecast

Capital Projects Summary(With Comments)



APPENDIX DSOP-5

City of BunburyCapital Projects Summary with CommentsPeriod Ending September 2019

YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Aquatic Centre Infrastructure Maintenance

PR-3701 Carry out replacement to air-conditioning units South West Sports Centre (SWSC)

% Complete 5 20,728 - - 25,000 25,000 25,000 -

PR-4841 Repair South West Sports Centre leisure pool leak and replace vinyl liner

% Complete 5 7,774 14,035 - - - 340,000 340,000

14,035 ‐ 25,000 25,000 365,000 340,00028,502Total for Aquatic Centre Infrastructure Maintenance

Art Collection Acquisition

PR-3191 Purchase artworks for the City Art Collection 2019/20 % Complete 25 - - - 20,000 20,000 20,000 -

03.09 - Artworks purchased throughout the year when an opportunity presents itself. Approval is subject to the City of Bunbury Art Collection Policy and the City of Bunbury Art Policy Guideline. (SC)

Project Progress Comments:

‐ ‐ 20,000 20,000 20,000 ‐‐Total for Art Collection Acquisition

Arts Development and Support

PR-4305 Replace Gallery Track Lighting - Bunbury Regional Art Gallery (BRAG)

% Complete 5 - - - 39,550 39,550 39,550 -

‐ ‐ 39,550 39,550 39,550 ‐‐Total for Arts Development and Support

Civil Construction (Capital Works)

PR-1305 Expand path network 2019/20 % Complete 20 - - - 370,000 370,000 370,000 -

Following paths identified

Burt Street - between White Street and Austral ParadeWilkes Street - between Winton Street and Gurinda StreetEedle Street - Nuytsia avenue to Woodrow StreetMoorland Ave - #20 Moorland Avenue to Forrest Highway


Page 2 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Civil Construction (Capital Works)

PR-1484 Expand cycleways 2017/18 to 2019/20 (implement Bunbury Bike Plan)

% Complete 5 191 712 5,000 200,000 200,000 200,000 -

PR-1843 Renew and Upgrade Paths 2019/20 % Complete 50 23,629 77,786 65,661 200,000 200,000 200,000 -

Babksia Street - CompleteSandridge Road - CompleteVictoris St - Near Elliot StreetTuart Street - Replace slabbed path


PR-4373 Realign and widen Koombana Drive East % Complete 60 97,118 - - 1,100,000 1,100,000 1,107,017 7,017

Detailed design awarded to Calibre Bunbury.Concept plan and preliminary costing's are complete, estimate by Consultant for construction was approx. $1.7M. City staff have revisited the estimate approx. $1.2M required for 19/20. MRWA has confirmed RRG over allocation for 19/20 to facilitate the works.


PR-4378 Upgrade Brittain Road / Bussell Highway / Parade Road roundabout

% Complete 0 - - - 95,000 95,000 95,000 -

PR-4578 Renew and upgrade Big Swamp shared path % Complete 25 345,799 9,594 - 500,000 500,000 500,000 -

Direct managed - Kerbing, pavement and sealing activities underway


PR-4580 Upgrade and widen Jetty Road % Complete 5 - - - 83,727 83,727 83,727 -

Project is over a two year period with 95% complete for 2018/19. The remaining funds have been rolled over to the 2019/20 financial year.


88,091 70,661 2,548,727 2,548,727 2,555,744 7,017466,738Total for Civil Construction (Capital Works)

Page 3 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Community Building Acquisition Upgrade and Renewal

PR-1252 Redevelop Stirling Street Arts Centre % Complete 30 1,508,254 539,238 985,359 2,737,106 2,737,106 2,659,972 )(77,134

7/8/2019 ShawnThis is an ongoing project from 2018/19.Project progress is good, noting steel sub-frame structure being erected in Aug 2019.Project completion noted to be Feb 2020Addtional $360K funding is noted, for:- Addtional UAT ablution- Carpark - Internal fitout items


PR-3404 Refurbish community buildings % Complete 5 - - - 100,000 100,000 100,000 -

PR-3612 Design and construct Bunbury SES headquarters and incident control centre

% Complete 5 - - - - - 25,086 25,086

30/11/2018 ShawnCity officers are in discussion with Telstra, clarifying and progressing this installation.NBN feedback to date has not been received, as this is dependent on Telstra directives.


PR-3764 Redevelopment of Bunbury Regional Art Gallery (BRAG) foyer to provide appropriate levels of customer service, security and amenity

% Complete 5 - - - 100,000 100,000 100,000 -

30/11/2018 ShawnProject work scope being defined with stakeholders.Existing options presented have been queried requiring additional considerations to be presented to ELT.


PR-4112 Upgrade facilities to meet the goal of becoming the Most Accessible Regional City in Australia

% Complete 5 - - - 100,000 100,000 100,000 -

Page 4 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Community Building Acquisition Upgrade and Renewal

PR-4617 Refurbish City Facilities changerooms and public conveniences % Complete 10 105,056 65,183 72,480 181,199 181,199 192,072 10,873

6/06/2019 ShawnThe final Order/s will be raised before June 30 to conclude the sewer upgrade works to Hastie Street ablutions once the RFQ closes. The works will be delivered in 2019/20. Project funds will be fully committed for this FY by 30 June 2019.This project is staged, with works continuing in 2019/20.


604,421 1,057,839 3,218,305 3,218,305 3,177,130 )(41,1751,613,310Total for Community Building Acquisition Upgrade and Renewal

Community Safety

PR-4735 Construct additional outside animal pens at the Regional Animal Facility

% Complete 30 4,455 - 2,000 8,000 8,000 8,000 -

Materials Purchased and delivered to site, Additional mortar, sand and blue metal to be sourced on commencement of construction process.Pre Release Prisoners have been contracted to complete the construction process, no timeframe for this to occur, depends on their other outstanding commitments.


PR-4736 Construct holding pens for livestock at the Regional Animal Facility

% Complete - - - 5,000 5,000 5,000 -

CoB Facilities are coordinating the delivery of bulk soil from other projects for this site, this is ongoing until sufficient soil has been obtained.


PR-4737 Extend bitumen driveway and construct visitor carpark at Regional Animal Facility

% Complete 0 - - - 8,000 8,000 8,000 -

As at September 30th, 2019, Project has not commenced.


‐ 2,000 21,000 21,000 21,000 ‐4,455Total for Community Safety

Page 5 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Community Safety Equipment Acquisition Upgrade and

PR-4738 Install additional CCTV cameras at Regional Animal Facility % Complete 0 - - - 8,000 8,000 8,000 -

AS at September 30 2019, Project has not commenced.


‐ ‐ 8,000 8,000 8,000 ‐‐Total for Community Safety Equipment Acquisition Upgrade and

Corporate Plant and Vehicle Acquisition, Upgrade and Renewal

PR-2281 Replace corporate vehicles 2019/20 % Complete 10 - 3,239 - 841,616 841,616 841,616 -

Corporate Vehicles have been scoped and preparation is under way for procurement to be issued. There will be multiple procurements for this project due to the number of items to be purchased.


PR-2290 Replace corporate heavy plant 2018/19 % Complete 80 468,917 224,565 246,076 1,030,381 1,030,381 831,070 )(199,311

There are a number of items that have been ordered and committed financially in the system which includes two trucks, two tractors and 2 trailers. This is the bulk procurement with two items that may be pushed out for future year replacement due to condition.


PR-2291 Replace corporate heavy plant 2019/20 % Complete 10 - - - 835,796 835,796 835,796 -

Scoping has commenced for replacement of heavy plant items and procurement specification has commenced.


227,804 246,076 2,707,793 2,707,793 2,508,482 )(199,311468,917Total for Corporate Plant and Vehicle Acquisition, Upgrade and Renewal

Page 6 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Cultural Development

PR-4596 Install outdoor digital screens at Bunbury Regional Art Gallery (BRAG)

% Complete 75 1,268 25,468 10,014 10,014 10,014 39,359 29,345

03.09 - Facilities staff are currently investigating siteworks in preferred location at BRAG for sign. SC)


25,468 10,014 10,014 10,014 39,359 29,3451,268Total for Cultural Development

Cultural Facilities Funding

PR-3920 Support Bunbury Regional Entertainment Centre (BREC) through the purchase of equipment 2019/20

% Complete 95 - 96,149 100,000 100,000 100,000 100,000 -

PR-3926 Support the Stirling Street Arts Centre for 2019/20 % Complete 0 - - - 20,000 20,000 20,000 -

96,149 100,000 120,000 120,000 120,000 ‐‐Total for Cultural Facilities Funding

Drainage Infrastructure Acquisition, Upgrade and Renewal

PR-2638 Renew and improve drainage (Brockman Park) % Complete 0 73,804 56,866 64,580 289,155 289,155 201,645 )(87,510

Work to recommence in September.


PR-2642 Renew, resleeve and improve drainage network 2019/20 % Complete 60 62 25,258 20,000 240,000 240,000 240,000 -

little Street upgrade (Honey Park soakwells) - CompleteHamersley Drive Park - new pipe installed to remove blockage created by tree roots - CompleteStrickland Street - not started


PR-3977 Replace SCADA equipment 2018/19 % Complete 90 69,565 - - 36,107 36,107 105,672 69,565

Works underway. Contractor managed by IT.


Page 7 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Drainage Infrastructure Acquisition, Upgrade and Renewal

PR-3978 Replace SCADA equipment 2019/20 % Complete 5 - - - 25,000 25,000 25,000 -

ongoing


PR-4055 Replace pump station generator, West Road % Complete 0 - - - 50,000 50,000 50,000 -

not started


PR-4723 Install Hayes Street pump station % Complete 15 - - - 60,000 60,000 60,000 -

RFQ compiled


PR-4798 Purchase Total Station surveying equipment % Complete 100 - 39,920 35,000 35,000 35,000 35,000 -

TS purchased


122,044 119,580 735,262 735,262 717,317 )(17,945143,431Total for Drainage Infrastructure Acquisition, Upgrade and Renewal

Foreshore Asset Acquisition Upgrade and Renewal

PR-4726 Renew Ocean Drive pathway and carpark lighting % Complete 5 - - - 25,000 25,000 25,000 -

7/8/19 Shawn Lighting hardware is being purchased, noting delivery lead times of (5 weeks).Installation to follow delivery.


‐ ‐ 25,000 25,000 25,000 ‐‐Total for Foreshore Asset Acquisition Upgrade and Renewal

Page 8 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Land Acquisitions and Rationalisations

PR-3730 Dispose of Lot 70 Winthrop Avenue (Amended College Grove Joint Venture)

% Complete 0 - - - 20,000 20,000 20,000 -

‐ ‐ 20,000 20,000 20,000 ‐‐Total for Land Acquisitions and Rationalisations

Landscape Acquisition Upgrade and Renewal

PR-4015 Improve City's Landscaping, Parks, Gardens and Entry Statements

% Complete 0 - - - 874,298 874,298 874,298 -

‐ ‐ 874,298 874,298 874,298 ‐‐Total for Landscape Acquisition Upgrade and Renewal

Leisure Asset Acquisition Upgrade and Renewal

PR-1303 Replace playground equipment 2019/20 % Complete 0 - - - 225,000 225,000 225,000 -

PR-2362 Install drinking fountains in parks and on cycleways 2019/20 % Complete 5 8,774 - - 12,000 12,000 12,000 -

RFQ under development


‐ ‐ 237,000 237,000 237,000 ‐8,774Total for Leisure Asset Acquisition Upgrade and Renewal

Library Operations

PR-4403 Replacement of Shelving Trolleys for Libraries % Complete 25 - - - 9,990 9,990 9,990 -

03.09 - Toys will be sourced throughout the year as others break/wear & tear etc. (SC)


‐ ‐ 9,990 9,990 9,990 ‐‐Total for Library Operations

Marine Asset Acquisition Upgrade and Renewal

PR-2385 Renew foreshore marine walls - Leschenault Inlet % Complete 30 25,120 257,049 262,680 685,360 685,360 682,771 )(2,589

Page 9 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Marine Asset Acquisition Upgrade and Renewal

PR-3928 Repair jetty piles 2019/20 % Complete 15 60,059 41 - 94,500 94,500 94,500 -

Pontoons located at Sykes foreshore to be repaired.


PR-4761 Repair and renew Marlston Jetty % Complete 50 - 163 - 67,662 67,662 67,662 -

The City is seeking advice from BMT (Brad Saunders) regarding the way forward. Risk assessment to be undertaken in the next few weeks


PR-4800 Renew Marlston seawalls % Complete 20 - - - 500,000 500,000 500,000 -

Brad Saunders of BMT to undertake risk assessment with Director and manager


257,253 262,680 1,347,522 1,347,522 1,344,933 )(2,58985,179Total for Marine Asset Acquisition Upgrade and Renewal

Network and Communications Equipment Acquisition, Upgrade and Renewal

PR-3940 Asset Replacement - Corporate Printers and Photocopiers 2019/20

% Complete 10 - - - 30,000 30,000 30,000 -

Reviewing current fleet - investigating follow me printing


PR-3942 Asset Replacement - Personal Computers 2019/20 % Complete 20 96,129 4,119 - 100,000 100,000 100,000 -

Vendor selected PO being raised


PR-4282 Upgrade and expand Bunbury Regional Art Gallery (BRAG) CCTV System

% Complete 20 - - - 15,000 15,000 15,000 -

Page 10 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Network and Communications Equipment Acquisition, Upgrade and Renewal

PR-4545 Replacement of networking equipment 2019/20 % Complete 30 1,149 7,970 - 25,000 25,000 25,000 -

purchasing of selected priority replacement equipment underway


PR-4610 Implement CCTV CBD Network Stage 5 % Complete 90 107,795 - - 121,978 121,978 121,978 -

new cameras installed final commissioning underway


PR-4787 Connecting Bunbury Geographe - Connect Digitally % Complete 10 - - - 32,810 32,810 32,810 -

Working with IT managers to develop a plan


12,089 ‐ 324,788 324,788 324,788 ‐205,074Total for Network and Communications Equipment Acquisition, Upgrade and Renewal

Office and Depot Building Acquisition Upgrade and Renewal

PR-4729 Renew Administration Building Management System % Complete 5 - - - 120,000 120,000 120,000 -

7/8/2019 ShawnRFT development to commence in Oct 2019.Project advertising and award due end of Nov 2019.Project completion anticipated end of Feb 2020


PR-4732 Replace Council Chambers air-conditioning APAC units and ducting

% Complete 5 - - - 60,000 60,000 60,000 -

7/8/2019 ShawnStage 1: APAC units exchange (x3)RFT development to commence in Oct 2019.Project advertising and award due end of Nov 2019.Project completion anticipated end of Feb 2020.


Page 11 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed


PR-4770 Building maintenance and refurbishment for Lot 12 Wellington Street

% Complete 0 - - - 73,785 73,785 73,785 -

7/8/2019 ShawnThis project is on hold until clear direction on venue use is define by ED and ELT.Commercial Lease opportunities will drive the works required in this venue when they come to light.


‐ ‐ 253,785 253,785 253,785 ‐‐Total for Office and Depot Building Acquisition Upgrade and Renewal

Open Space Asset Acquisition Upgrade and Renewal

PR-4772 Replace Queens Gardens playground % Complete 50 - - - 200,000 200,000 200,000 -

Contractor appointed


‐ ‐ 200,000 200,000 200,000 ‐‐Total for Open Space Asset Acquisition Upgrade and Renewal

Open Space Asset Maintenance

PR-4048 Replace guard rails and retaining walls 2019/20 % Complete 0 - - - 25,000 25,000 25,000 -

7/8/2019 ShawnThese works are being defined using Asset data.Possible re-allocation to Civil team as this fits their works more, not true Facilities workscope.


Page 12 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Open Space Asset Maintenance

PR-4727 Renew minor parks and reserves lighting % Complete 5 - - - 10,000 10,000 10,000 -

7/8/19 Shawn Lighting hardware is being purchased, noting delivery lead times of.The Lighting strategy is being finalised to show install dates and project milestones, due mid Aug 2019.


‐ ‐ 35,000 35,000 35,000 ‐‐Total for Open Space Asset Maintenance

Open Space Equipment Acquisition, Upgrade and Renewal

PR-1507 Replace bore pumps 2018/19 % Complete 90 - - 5,290 10,580 10,580 9,486 )(1,094

PR-1508 Replace bore pumps 2019/20 % Complete 0 - - - 42,500 42,500 42,500 -

PR-1518 Replace automatic reticulation systems 2018/19 % Complete 75 - 3,960 12,502 25,005 25,005 9,162 )(15,843

PR-1523 Replace automatic reticulation systems 2019/20 % Complete 0 - - - 50,000 50,000 50,000 -

3,960 17,792 128,085 128,085 111,148 )(16,937‐Total for Open Space Equipment Acquisition, Upgrade and Renewal

Special Projects

PR-4165 Develop a detailed design for a Cultural Precinct % Complete 5 - - - 154,323 154,323 189,732 35,409

Awaiting development of Business Case and CBD action Plan.


PR-4360 Installation of new Way Finding Parking Signs % Complete 30 - - - 32,864 32,864 32,864 -

Awaiting the outcome of the CBD Action Plan to enable prioritisation of signage.


Page 13 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Special Projects

PR-4785 Upgrades to Payne Park to supplement iSports reticulation and ground works

% Complete 0 3,098 - - 75,000 75,000 75,000 -

PR-4786 Detailed design, contract documentation and construction of Youth Precinct

% Complete 5 5,500 - - 500,000 500,000 500,000 -

PR-4799 Upgrade Halifax Business Park infrastructure % Complete 10 395,450 10,870 15,000 3,000,000 3,000,000 3,000,000 -

PR-4801 Infrastructure development works at Lot 3002 Lyons Cove (Sykes Foreshore)

% Complete 10 104,784 13,263 20,730 1,328,648 1,328,648 1,345,032 16,384

7/8/2019 ShawnFacilities have the ablution design approved through the formal DA process, and the RFT documentation is in final review ready for advertising.Project funding is confirmed, so RFT advertising will be scheduled for July 2019.Project budget to be rolled over into 2019/20 FY.


PR-4802 Installation of digital billboard, Forrest Highway Entry Statement % Complete 0 - 420 - 400,000 400,000 400,000 -

24,553 35,730 5,490,835 5,490,835 5,542,628 51,793508,832Total for Special Projects

Sport and Recreation Asset Acquisition, Upgrade and Renewal

PR-1809 Construct Hay Park Central Pavilion % Complete 10 4,600 1,182 - 2,300,000 2,300,000 2,309,563 9,563

310519 - this project is scheduled for delivery in 2019/2020310719 - RFT documentation complete for issue in August310819 - RFT issued, closing date 050919


PR-4019 Renew South West Sports Centre (SWSC) carpet 2016/17 to 2019/20

% Complete 5 9,031 - - 10,000 10,000 10,000 -

Page 14 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Sport and Recreation Asset Acquisition, Upgrade and Renewal

PR-4021 Upgrade South West Sports Centre (SWSC) leisure facility software

% Complete 50 28,036 7,455 20,000 49,234 49,234 49,234 -

15082017 - Currently waiting for Manager ICT to develop system functionality specifications and tender documents to go out to market. Advised by Manager ICT on 15/08/17 that "With the new system we will be going to market once the new Tendering system is up and running".031017 - Functional specifications currently being finalised by SWSC staff to be provided by the 13th October for IT to finalise and advertise.300418 - Functional specification finalised, RFT for completion May 2018; this may require carry forward (flagged with DCCS April 2018)300618 - project submitted for carry forward at August budget Review300718 - project on hold subject to August Budget Review310818 - project scope developed, liaising with IT re quote release timing (early 2019)300918 - no change since 310818280219 - RFT to be advertised March 2019300419 - RFT closed, tender evaluation in progress310519 - presentations from 2 selected suppliers held in May, site visits to Cockburn ARC & Armadale AFAC 070619 with final selection to be completed before 300619.


PR-4024 Renew South West Sports Centre (SWSC) Building Management System

% Complete 20 89,830 - - 102,000 102,000 102,000 -

PR-4279 Upgrade CCTV and Security at South West Sports Centre (SWSC) % Complete 70 - - - 39,020 39,020 39,020 -

8,636 20,000 2,500,254 2,500,254 2,509,817 9,563131,497Total for Sport and Recreation Asset Acquisition, Upgrade and Renewal

Page 15 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Sports Building Acquisition Upgrade and Renewal

PR-2403 Replace Forrest Park Pavilion % Complete 5 7,500 2,505 1,500 80,000 80,000 80,000 -

7/8/2019 ShawnDesign review and service verification of the new sporting pavillion is underway.Time period for review: Aug - Oct 2019A RFT will be developed to procure the services of a designer once all the above is confirmed.Construction anticipated to be in 2020/21 ($1.5 million)


PR-3998 Renew South West Sports Centre (SWSC) aquatic changeroom amenities

% Complete 5 14,665 - - 350,000 350,000 350,000 -

7/8/2019 ShawnSite verification is being undertaken using structural engineers (Aug2019).A construction RFT will be developed including a design for award approximately Oct 2019.Works programming is still being dicussed with SWSC staff.


PR-4781 Replace South West Sports Centre Fire System % Complete 0 - - - 409,576 409,576 409,576 -

PR-4782 Upgrade solar interconnection between lap and leisure pools at the South West Sports Centre

% Complete 10 2,831 6,500 - - - 9,225 9,225

7/8/2019 ShawnAquatic Services WA are currently doing the design, delays in final specification has occurred, due date for design is end of Aug 2019.

Project work timing is being discussed with the SWSC team.Anticipated due date pre-December 2019


9,005 1,500 839,576 839,576 848,801 9,22524,995Total for Sports Building Acquisition Upgrade and Renewal

Page 16 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Street Furniture Acquisition Upgrade and Renewal

PR-4614 Renew City Facilities lighting % Complete 30 4,545 - 3,750 15,000 15,000 15,000 -

6/06/2019 ShawnAll final orders are completed, awaiting product delivery for installation.


PR-4728 Renew decorative lighting (Lighting Up Bunbury) % Complete 5 - - - 10,000 10,000 10,000 -

7/8/19 Shawn The Lighting strategy is being finalised to show install dates and project milestones, due mid Aug 2019.


PR-4747 Replace street lighting 2019/20 % Complete 5 - - - 15,000 15,000 15,000 -

7/8/19 Shawn The Lighting strategy is being finalised to show install dates and project milestones, due mid Aug 2019.Lighting hardware is being purchased, noting delivery lead times of.


PR-4775 Install Nightscape lighting % Complete 10 1,890 - 7,455 21,303 21,303 21,097 )(206

7/8/2019 ShawnThe Lighting strategy is being finalised to show install dates and project milestones for all lighting disciplines, due mid Aug 2019.Nightscape has been incorporate into this strategy to deliver a Lighting Master Plan outcome across the City.A RFT is due for issue in Aug 2019 to consolidate the decorative lighting control and technical support through a third party lighting specialist contractor (3 +1+1 contract term)


‐ 11,205 61,303 61,303 61,097 )(2066,435Total for Street Furniture Acquisition Upgrade and Renewal

Page 17 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

SWSC Equipment Acquisition, Upgrade and Renewal

PR-4075 Renew South West Sports Centre (SWSC) fitness and gym electrical equipment 2018/19

% Complete 25 - 6,960 5,000 11,830 11,830 11,830 -

300719 - equipment ordered through IT, installation scheduling to be confirmed


PR-4107 Renew South West Sports Centre (SWSC) plant and machinery 2019/20

% Complete 5 5,260 - - 190,000 190,000 190,000 -

PR-4740 Replace sports equipment 2019/20 % Complete 0 - - - 10,000 10,000 10,000 -

6,960 5,000 211,830 211,830 211,830 ‐5,260Total for SWSC Equipment Acquisition, Upgrade and Renewal

Transport Asset Acquisition Upgrade and Renewal

PR-1103 Realign and widen Ocean Drive, South Bunbury % Complete 40 438,868 121,738 215,618 750,000 750,000 750,000 -

PR-1109 Upgrade street lighting on Sandridge Road, East Bunbury (Picton/King to Blair)

% Complete 25 684 5,096 - - - 17,870 17,870

Installation of lights to the median underway


PR-1130 Renew of bus stops, bus shelters and public transport 2019/20 % Complete 10 - 954 2,000 10,000 10,000 10,000 -

Replace damaged/old shelters


PR-1140 Traffic calming and minor intersection treatments 2019/20 % Complete 10 - - - 100,000 100,000 100,000 -

Assessment and design of traffic calming underway for Hamersley Drive.


Page 18 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed


PR-1150 Install hotspot street lighting 2019/20 % Complete 5 - - - 20,000 20,000 20,000 -

lighting requirements along Estuary Drive being assessed


PR-1185 Reseal roads through Roads to Recovery program 2019/20 % Complete 10 5,939 24,158 20,000 445,000 445,000 445,000 -

Koombana Drive east and west of Austral ParadeZacnic PlaceBanksia Street


PR-1188 Reconstruct, widen and improve drainage on Estuary Drive, Pelican Point (St Andrews to Railway crossing)

% Complete 10 12,038 8,249 5,000 750,000 750,000 750,000 -

Specification and tender documents complete, ready for advertising


PR-1212 Improve traffic configuration Blair St, Bussell Hwy, Timperley Dve and Spencer St, South Bunbury

% Complete 5 - - - 20,000 20,000 20,000 -

RFQ being compiled


PR-3577 Widen Albert Road (to Hayes Street) % Complete 15 - - - 20,000 20,000 20,000 -

Design complete works scheduled January


PR-4724 Construct South Western Highway (South) shared path % Complete 15 80,541 3,735 5,000 300,000 300,000 300,000 -

Specification, Drawings and tender complete


PR-4790 Upgrade Blair Street and Rose Street intersection % Complete 15 691 - - 80,000 80,000 80,000 -

Design complete consultation underway


Page 19 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed


PR-4791 Extend Stirling Street Arts Centre carpark % Complete 0 - - - 72,500 72,500 72,500 -

Not started


PR-4792 Reseal Sandridge Road % Complete 15 121,001 30,452 45,000 300,000 300,000 300,000 -

Consultation complete. works to commence in the coming weeks. Traffic management plan to be signed off by MRWA and RTM.


PR-4793 Replace kerb and asphalt overlay, Ocean Drive % Complete 40 - 38,009 45,000 45,000 45,000 45,000 -

Lighting completeDrainage crossings upgradedRoad widening underway


PR-4806 Expansion of bus stops, bus shelters and public transport 2019/20

% Complete 10 - - - 10,000 10,000 10,000 -

Ongoing


232,392 337,618 2,922,500 2,922,500 2,940,370 17,870659,762Total for Transport Asset Acquisition Upgrade and Renewal

Vehicle Parking Planning and Operations

PR-4212 Replace infringement issuing devices 2019/20 % Complete 0 - - - 15,000 15,000 15,000 -

‐ ‐ 15,000 15,000 15,000 ‐‐Total for Vehicle Parking Planning and Operations

Page 20 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Waste Collection Asset Acquisition, Upgrade and Renewal

PR-1660 Replace bins - Annual bin replacement program 2019/20 % Complete 100 - 47,062 43,500 43,500 43,500 43,500 -

Stock take conducted and order placed for first shipment due to arrive in September 2019


PR-2375 Renew 1,100 litre skip bins 2019/20 % Complete 10 2,709 - - 24,000 24,000 24,000 -

PR-3929 Renew bin enclosures 2019/20 % Complete 0 - - - 25,000 25,000 25,000 -

PR-4796 Replace Solar Big Belly % Complete 10 19,983 - - 21,981 21,981 21,981 -

47,062 43,500 114,481 114,481 114,481 ‐22,692Total for Waste Collection Asset Acquisition, Upgrade and Renewal

Waste Plant and Vehicle Acquisition and Renewal

PR-1904 Replace waste vehicles and plant 2018/19 % Complete 80 2,173,905 - - 2,331,282 2,331,282 2,331,304 22

The Mercedes Wate Trucks have been ordered and the bodies are currently being built. The trucks are due for delivery by no later than early January 2020.


PR-1907 Replace waste vehicles and plant 2019/20 % Complete 5 - - - 323,378 323,378 323,378 -

Prices have been obtained for refurbishment of the beach rake rather than the need to replace


‐ ‐ 2,654,660 2,654,660 2,654,682 222,173,905Total for Waste Plant and Vehicle Acquisition and Renewal

Page 21 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Wildlife Park Asset Acquisition, Upgrade and Renewal

PR-1385 Replace volunteer/staff facilities, animal hospital, toilets, feed store and preparation area at Bunbury Wildlife Park

% Complete 95 5,928 111,300 279,791 279,791 279,791 118,142 )(161,649

02/10/19: Waiting on confirmation from Mark Robson to close project.


PR-1535 Renew landscaping and irrigation systems at Bunbury Wildlife Park

% Complete 5 - - - 10,000 10,000 10,000 -

02/10/19: Project to commence 2nd quarter FY. In the interim Manager Landscape & Open Space has done a preliminary audit on our existing system and deemed it unsafe and unsustainable. LOS are going to provide specific information with regards to putting out a tender to replace the current electrical and monitoring systems. Tender went out with no responses and sending out again


PR-2604 Renew landscaping and reticulation in main walkthrough aviary at Bunbury Wildlife Park

% Complete 5 215 - - 12,000 12,000 12,000 -

02/10/19: This project will incorporate the replacement of the cooling sprinkler systems for the enclosures. Contact made with industry professional to get some advice.


PR-4038 Staged replacement of boundary fence surrounding Bunbury Wildlife Park

% Complete 90 - 4,116 - - - 5,656 5,656

30/07/19: Fencing requirements have been completed for animal welfare and safety in order to build the Animal Care Facilities.


PR-4041 Renew timber gazebos at the Bunbury Wildlife Park % Complete 100 - - 10,000 10,000 10,000 - )(10,000

Project is complete.


Page 22 of 23


YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Wildlife Park Asset Acquisition, Upgrade and Renewal

PR-4242 Construct enclosure for new native and iconic Australian species Bunbury Wildlife Park

% Complete 20 1,920 4,100 5,000 20,000 20,000 20,000 -

02/10/19: Revised plan delivered 01/10/19 for review. Original plan cost prohibitive.


PR-4446 Install point of sale system at Bunbury Wildlife Park % Complete 100 - 7,753 7,000 7,000 7,000 7,000 -

02/10/19: ABACUS installed and operational. Closing project.


PR-4462 Expand path network in Bunbury Wildlife Park to create/improve access to exhibits

% Complete 0 - - - 10,000 10,000 10,000 -

02/10/19: Project scheduled for fourth quarter


PR-4571 Renew bins at Bunbury Wildlife Park 2019/20 % Complete 0 - - - 5,000 5,000 5,000 -

02/10/19: Project to commence 3rd quarter FY


127,268 301,791 353,791 353,791 187,798 )(165,9938,064Total for Wildlife Park Asset Acquisition, Upgrade and Renewal

1,907,189 2,642,986 20,679Capital Projects Expenditure Total 28,073,349 28,073,349 28,094,0286,567,089

Page 23 of 23

Operating Projects Summary(With Comments)



APPENDIX DSOP-6

City of BunburyOperating Projects Summary with CommentsPeriod Ending September 2019

YTDActual

OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed

Airport Operations and Maintenance

PR-3369 Repaint runway and taxiways at Bunbury Airport % Complete 5 18,993 648 - 20,000 20,000 20,000 -

PR-3378 CASA required airport training % Complete 0 - - - 5,000 5,000 5,000 -

PR-4797 Prepare Airport Development Plan % Complete 90 - - - 65,000 65,000 65,000 -

Report to be finalised


648 ‐ 90,000 90,000 90,000 ‐18,993Total for Airport Operations and Maintenance

Art Collection Maintenance

PR-4007 Revaluation of City Art collection % Complete 25 - - - 12,000 12,000 12,000 -

03.09 - The Art Collection Curator is currently preparing a request to engage a contractor to carry out this work in the 2019-2020 financial year. (SC)


‐ ‐ 12,000 12,000 12,000 ‐‐Total for Art Collection Maintenance


PR-4386 Conduct Indigenous Arts Program at BRAG % Complete 75 2,115 14,544 15,707 80,000 80,000 109,618 29,618

Discussions ongoing on delivery of the Program.Noongar Arts Officer position advertised 02/04/2019.


Page 2 of 32


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OriginalBudget

RevisedBudget

End Year Forecast

ForecastChange

YTDBudget


Committed


PR-4574 Conduct South West Art Now (SWAN) Exhibition % Complete 50 - - - 20,000 20,000 20,000 -

03.09 - A Curator by the name of Lee Kinsella has been appointed to curate the South West times Art 2020 Exhibition, previously known as South West Art Now. The South West Times have also offered to support the event with some in-kind advertising, which is wonderful news! An Expression of Interest has been released to artists wishing to showcase their creative talent. This closes on 27 September 2019. The opening event will be held on Friday, 14 February with a large street party celebrating both the exhibition and the 33rd anniversary of BRAG.


14,544 15,707 100,000 100,000 129,618 29,6182,115Total for Arts Development and Support

Building Operations

PR-3238 Undertake programmed maintenance painting to Old Railway Station Carmody Place

% Complete 0 - - - 10,795 10,795 10,795 -

PR-3239 Conduct painting and maintenance Bricknell Sound Shell % Complete 0 - - - 3,500 3,500 3,500 -

PR-4611 Review City Facilities security systems % Complete 0 - - 1,000 10,000 10,000 10,000 -

PR-4612 Implement City Facilities master key system % Complete 0 - - 500 5,000 5,000 5,000 -

‐ 1,500 29,295 29,295 29,295 ‐‐Total for Building Operations

Business System Maintenance

PR-4777 Implement online requisitioning and community portal % Complete 20 14,774 - - 82,240 82,240 82,240 -

October start date - PO sent


‐ ‐ 82,240 82,240 82,240 ‐14,774Total for Business System Maintenance

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Community Development and Support

PR-4337 Prepare, Implement and Deliver Reconciliation Action Plan Initiatives

% Complete 24 - 711 6,250 25,000 25,000 25,000 -

Following the RAP being endorsed on 21 June 2019, the following activities have been undertaken/are in progress:1) Financial and in-kind support of Yaka Danjoo Events Group NAIDOCweek event2) Meetings with all City departments to raise staff awareness of theimportance of reconciliation3) Engagement of Maker & Co to conduct a place naming project4) Funding submission for a noongar art exchange with Jiaxing5) Development of a Council Policy around Welcome to Country andAcknowledgement of Country6) Staff co-presenting with Goomburrup Manager Ernie Hill at aWALGA Forum on Building Positive Relationships with Indigenous Communities7) Quarterly steering group meeting with Shires of Capel, Harvey andDardanup8) Meeting with Elders and arrangement to meet with them monthlyto share projects9) Confirmation that dead balga trees (grass trees) at WardandiMemorial Park are OK to replant with the introuction of traditional dead leaf burning program10) Inclusion on indigenous welcome on entry statement signagetender documentation11) Staff attendance at a Local Truth Telling workshop12) Staff attendance at September Elders meeting to discuss the 40thanniversary exhibition, dual species names and animal dreamtime stories at Bunbury Wildlife Park and welcome to country protocols


PR-4425 Implement Aged Friendly Community Strategic Plan Outcomes % Complete 25 - - - 5,000 5,000 5,000 -

In September the age friendly communities workshop report was received from consultants Maker & Co and names were collected for the establishment of a Wisdom Council. This will be the main focus going forward.


Page 4 of 32


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Community Development and Support

PR-4426 Implement Early Years Strategic Plan Outcomes % Complete 0 - - - 5,000 5,000 5,000 -

711 6,250 35,000 35,000 35,000 ‐‐Total for Community Development and Support

Community Engagement

PR-4301 Undertake an annual community satisfaction and perception survey

% Complete 0 - - - 20,000 20,000 20,000 -

Will be undertaken in the latter part of 2019/20.


‐ ‐ 20,000 20,000 20,000 ‐‐Total for Community Engagement

Community Funding Coordination

PR-3906 Provide funding for a "Community Grants" Funding Round 2019/20

% Complete 25 5,790 53,941 56,125 101,500 101,500 101,500 -

Funding for the 2019/20 round has been allocated and a list of successful recipients can be found on the City's website here: http://www.bunbury.wa.gov.au/pdf/Community/City%20of%20Bunbury%20Grant%20Funding%20Program%202019%20Successful%20Recipients.pdf

Unsuccessful applicants have been notified. Successful applicants have signed and returned their contracts along with their invoices, which are currently being paid.


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Committed

Community Funding Coordination

PR-3910 Provide funding for an "Arts and Culture" Funding Round 2019/20

% Complete 25 - 18,800 12,575 20,300 20,300 20,300 -

Funding for the 2019/20 round has been allocated and a list of successful recipients can be found on the City's website here: http://www.bunbury.wa.gov.au/pdf/Community/City%20of%20Bunbury%20Grant%20Funding%20Program%202019%20Successful%20Recipients.pdf

Unsuccessful applicants have been advised. Contracts for the successful applicants have been signed and returned, with invoices currently being paid.


PR-4160 Provide funding for a "Minor Community Grants" Funding Round 2019/20

% Complete 10 - 1,200 1,843 25,375 25,375 25,375 -

Applications are received all year-round with information on the City's website here: http://www.bunbury.wa.gov.au/Pages/Grant-Funding-Program.aspx


73,941 70,543 147,175 147,175 147,175 ‐5,790Total for Community Funding Coordination

Community Seniors Support

PR-3294 Conduct Grandfamilies Fun Day % Complete 0 - - - 14,750 14,750 14,750 -

PR-4517 Bunbury Meals on Wheels and Senior Citizens Centre Financial Support

% Complete 24 - - - 50,000 50,000 50,000 -

The MOU for the three-years of funding was signed by both parties on 24 June 2019. Payments will be made quarterly in arrears upon the receipt of an acceptable progress report.

The Quarter 1/Year 1 report is due 7 October 2019 with the template provided to the Manager on 27 September .


‐ ‐ 64,750 64,750 64,750 ‐‐Total for Community Seniors Support

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Corporate Administration

PR-2430 Conduct October 2019 Council Election % Complete 15 - - - 95,000 95,000 95,000 -

Arrangements for the October election are currently underway. WAEC have been engaged to conduct a postal election.


‐ ‐ 95,000 95,000 95,000 ‐‐Total for Corporate Administration

Corporate Plant and Vehicle Acquisition Upgrade an

PR-2308 Replace corporate minor plant 2019/20 % Complete 10 - 1,271 5,000 30,000 30,000 30,000 -

Disposal auction will commence in August 2019 for the income stream for this project to dispose of surplus items. Scoping has commenced and procurement will commence shortly for replacement of minor plant


1,271 5,000 30,000 30,000 30,000 ‐‐Total for Corporate Plant and Vehicle Acquisition Upgrade an

Corporate Research and Policy Development

PR-3877 Management of funds for the Bunbury Marines Facilities: Engineering, Environmental and Planning Studies

% Complete 45 129,417 520 - 424,999 424,999 425,298 299

PR-4630 Conduct Service Reviews % Complete 10 50,800 - - 90,000 90,000 84,100 )(5,900

PR-4631 Develop Business Cases for Future Capital Works % Complete 10 9,091 - - 140,000 140,000 140,000 -

520 ‐ 654,999 654,999 649,398 )(5,601189,308Total for Corporate Research and Policy Development

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PR-3840 Support King Cottage Museum % Complete 90 - 31,544 31,544 31,544 31,544 31,544 -

Funding has been provided. Acquittal of funds to be received in June 2020.


PR-3844 Support Bunbury City Band % Complete 0 - - - 10,000 10,000 10,000 -

PR-3848 Support Bunbury Regional Entertainment Centre (BREC) - operating subsidy

% Complete 25 213,150 106,575 106,575 426,300 426,300 426,300 -

There is an MOU in place between the City and the Bunbury Regional Entertainment Centre.Operational Funding is paid quarterly.


PR-3852 Support Stirling Street Arts Centre (SSAC) - operating subsidy % Complete 0 66,625 - - 66,625 66,625 66,625 -

PR-3860 Support RSL in the delivery of Anzac Day % Complete 90 - 20,000 20,000 20,000 20,000 20,000 -

PR-4349 Provide support to Bunbury Regional YouthCare % Complete 90 - 12,000 12,000 12,000 12,000 12,000 -

A Five Year MOU has been signed by both parties for funding commencing in 2018/19.Funding for 2019/20 has been provided. Acquittal not due until the end of the financial year.


PR-4350 Support South West Clontarf Academy (Newton Moore College) % Complete 90 - 15,000 15,000 15,000 15,000 15,000 -

An MOU has been signed by both the City of Bunbury and Clontarf for funding and in-kind support.


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PR-4366 Support Newton Moore Girls Academy % Complete 0 - - 15,000 15,000 15,000 15,000 -

An MOU has been signed by both the City of Bunbury and the Newton Moore Girls Academy for funding and in-kind support.


185,119 200,119 596,469 596,469 596,469 ‐279,775Total for Cultural Facilities Funding

Deliver Library Programs

PR-4805 Deliver "Be Connected Capacity Building" program % Complete 25 - 491 - 50,000 50,000 50,000 -

03.09 - Staff attended training and are now preparing a Project Plan to roll-out project to the community.


PR-4807 Deliver "The Makerspace" digital and technology skills program % Complete 10 - 1,400 - 14,500 14,500 14,500 -

17.07 - Digital and Technology Skills Program Financial Assistance Agreement signed by the City and the Department of Jobs, Tourism, Science and Innovation on 21.06.2019. $30,000 grant - $10,000 per year for the next 3 years. (SC)


1,891 ‐ 64,500 64,500 64,500 ‐‐Total for Deliver Library Programs

Drainage Infrastructure Maintenance

PR-4587 Repair Grand Canals Drainage Basin % Complete 95 5,430 - 4,719 9,439 9,439 5,335 )(4,104

Drain has been capped to reduce issue with smell. Planting complete.


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4,260 9,719 608,813 608,813 604,709 )(4,10495,430Total for Drainage Infrastructure Maintenance

Economic Development

PR-4327 Regional Tourism Strategy Implementation % Complete 60 1,851 52,550 57,073 239,450 239,450 248,969 9,519

Digitalised logo, pull up display banners and Facebook campaign encouraging winter visitation now complete.


PR-4334 Design and development of infrastructure for the Regional Tourism Strategy

% Complete 40 - - 5,550 37,000 37,000 37,500 500

Capacity Building - wholesaling and working with inbounds currently underway in collaboration with ASW


PR-4763 Produce Regional mountain bike maps % Complete 38 - 2,580 3,882 16,000 16,000 16,000 -

Promaco Geodraft have been given approval on the trail maps. Next step is collate the text details for map users.


PR-4789 Deliver connect with Asia % Complete 0 - - - 81,200 81,200 81,200 -

55,130 66,505 373,650 373,650 383,669 10,0191,851Total for Economic Development

Engineering Advice, Investigations, Survey and Design

PR-4381 Prepare Spencer Street Corridor Plan % Complete 20 4,206 - - 50,000 50,000 33,680 )(16,320

Awarded to Donald Veal and associates.

Carry over project


PR-4588 Dredging of Pelican Point Grand Canals % Complete 15 90,000 4,260 5,000 599,374 599,374 599,374 -


RFQ awarded. Carry over Project

Drainage Infrastructure Maintenance

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Engineering Advice, Investigations, Survey and Design

PR-4624 Undertake Creek Street Drainage Catchment - Drainage Study % Complete 100 1,418 - - - - 21,400 21,400

Review of preliminary modelling finalised. Model to be submitted prior to the end of June.


PR-4778 Undertake investigations into the structural integrity of seawalls % Complete 20 5,000 7,206 12,996 31,985 31,985 39,191 7,206

Brad Saunders of BMT to undertake risk assessment with Director and manager


7,206 12,996 81,985 81,985 94,271 12,28610,623Total for Engineering Advice, Investigations, Survey and Design

Executive Leadership ‐ Organisation

PR-4773 Implement CBD Action Plan % Complete 50 3,178 29,664 22,798 542,798 542,798 535,595 )(7,203

Planters have been received, awaiting watering units.


29,664 22,798 542,798 542,798 535,595 )(7,2033,178Total for Executive Leadership ‐ Organisation

Festival and Event Development and Support

PR-3811 Provide funding for an "Events Grants" Funding Round 2018/19 % Complete 95 455 3,277 - - - 3,044 3,044

Balance of project funds carried over to 2019/20.


PR-3912 Provide funding for an "Events Grants" Funding Round 2019/20 % Complete 25 19,042 133,206 126,875 253,750 253,750 253,750 -

Officers are compiling signed contracts and processing invoices for successful applicants.


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PR-4241 Provide funding to secure state, national and international sporting events through Sports Marketing Australia

% Complete 25 52,500 - - 151,745 151,745 151,745 -

At their meeting on Wednesday 25 September 2019 the Bunbury Events Advisory Group voted to re-approve a request to host the Champion's League Basketball 3x3 event in February 2020, which was originally approved in 2018 for February 2019 but which was postponed. The BEAG also voted to support a Under Armour High Performance Camp subject to staff investigations around SWAS involvement and branding being fruitful. Agreements will now be negotiated with the event organisers via SMA.


PR-4298 Provide funding for seed funding round 2019/20 % Complete 50 - - - 60,000 60,000 60,000 -

As per their contract, Bunbury Fringe Festival 2020 has received $50,000 with the remaining $10,000 reallocated into the general Events Category.

The events KPIs have been accepted by the BEAG, and is now awaiting for approval from the CEO.


PR-4358 Refurbish Hay Park grounds following Groovin the Moo event % Complete 100 - 10,240 7,500 11,506 11,506 34,233 22,727

PR-4468 Conduct Victoria Street Events 2019/20 % Complete 50 - - - 15,000 15,000 15,000 -

As only one application was received for this funding category and was deemed sub-standard, this funding has been reallocated to fund additional events that applied to the general events category; the 2019 Artisan Fayre and 2020 Bunbury City Classic Triathlon.


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PR-4585 Provide support for civic events and commemorations % Complete 25 - - - 10,000 10,000 10,000 -

No further events have been submitted to the City requesting support. It is anticipated contact will be made with the city requesting support for Remembrance day and White Ribbon Day, which is scheduled for November.


PR-4762 Conduct City of Bunbury Staff Conference % Complete 0 - - - 30,000 30,000 30,000 -

146,723 134,375 532,001 532,001 557,772 25,77171,996Total for Festival and Event Development and Support

Governance

PR-4622 Conduct a review of the City's local laws % Complete 80 - - 1,937 19,375 19,375 19,399 24

The final Cats and Parking Amendment LL's will be considered by the PRDC in August in response to requirements by the JSCDL.

The Private Property and LG Property LLs are currently under review by officers, and will incorporate the Council Decision regarding smoking at Koombana.


‐ 1,937 19,375 19,375 19,399 24‐Total for Governance

Graffiti Removal

PR-4607 Implement Wipe-out graffiti program % Complete 100 4,320 6,762 6,000 11,064 11,064 6,325 )(4,739

Grant Aquittal currently being finalised


6,762 6,000 11,064 11,064 6,325 )(4,7394,320Total for Graffiti Removal

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International Relationships

PR-4470 Bunbury Setagaya Biennial Photographic Competition % Complete 90 550 2,671 4,400 5,500 5,500 5,500 -

Bunbury photos to be sent to Setagaya for exhibition.


PR-4764 Participate in Xiuzhou (Jiaxing) Reciprocal Art Exchange % Complete 55 - 300 - 8,500 8,500 7,495 )(1,005

Paintings to be exhibited for sale at Collie Art Gallery, Waiting for results of the DFAT Cultural Diplomacy Grant


PR-4788 Support Setagaya Citizens Chorus and Philharmonic Visit % Complete 25 1,712 1,109 5,250 15,320 15,320 15,320 -

Setagaya Philharmonic and Setagaya Orchestra to perform at BREC


4,080 9,650 29,320 29,320 28,315 )(1,0052,262Total for International Relationships

Land Acquisitions and Rationalisations

PR-4804 Contribution towards construction of a splash park % Complete 0 - - - 700,000 700,000 700,000 -

‐ ‐ 700,000 700,000 700,000 ‐‐Total for Land Acquisitions and Rationalisations

Land Administration

PR-4348 Disposal of Strategic Sites % Complete 95 - 3,960 5,812 22,968 22,968 - )(22,968

Lot 66 Ocean Drive now listed for sale with Barr & Standley.Lot 497 Ocean Drive now listed for sale with Barr & Standley.Lot 330 Ocean Drive now listed with MMJ Real Estate, marketing to commence November 2019.Portion Lot 3 Blair Street on hold.


3,960 5,812 22,968 22,968 ‐ )(22,968‐Total for Land Administration

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Landscape Design

PR-4722 Develop the Greener Bunbury Strategy % Complete 10 1,475 - - 40,000 40,000 40,000 -

Initial investigations underway for stage 1- data capture, scope being developed


‐ ‐ 40,000 40,000 40,000 ‐1,475Total for Landscape Design

Library Operations

PR-4304 South West Library Consortia Purchasing % Complete 0 - - - 3,000 3,000 3,000 -

PR-4400 Installation of Charging Stations at Libraries for customer electronic devices

% Complete 25 - - - 4,400 4,400 4,400 -

03.09 - Will be installed by the end of this financial year (dependent on availability). (SC)


PR-4554 Replacement of children's toys in City Library Children's Area % Complete 0 - - - 2,500 2,500 2,500 -

PR-4635 Implement Library Management System (LMS) website and deduplication process

% Complete 25 - - - 20,307 20,307 20,307 -

03.09 - The Group have met and are currently prioritising strategic future direction and other projects. (SC)


‐ ‐ 30,207 30,207 30,207 ‐‐Total for Library Operations

Major Project Coordination and Management

PR-4140 Implement Withers Local Area Plan strategies % Complete 20 - - - 373,230 373,230 373,230 -

Note this project sits with the department of Communities with funding being held in this project and is subject to BDC and Withers decisions.


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Major Project Coordination and Management

PR-4249 Implement Economic Development Strategy % Complete 95 1,140 14,849 20,000 176,169 176,169 195,768 19,599

Economic Development Action Plan with six focus areas has been drafted. Was presented to Council briefing in August. Consultation is complete and responses being collated, The final Draft will be presented to Council in October for acceptance.


PR-4629 Implement LandCorp MOU for Punchbowl Caravan site % Complete 50 41,000 - - 79,773 79,773 79,773 -

Investigations and work continues. Calibre are currently undertaking investigations and compiling a report in regards to the engineering aspects in order to help de-constrain the site. Parties met on 2 October to discuss and determine next steps in order to finalise engineering report. We will potentially seek additional investigation of peat on site.


14,849 20,000 629,172 629,172 648,771 19,59942,140Total for Major Project Coordination and Management

Mayor and Councillor Operations

PR-4628 Support Mayor's Annual Variety Performance % Complete 100 12 10,369 10,000 10,000 10,000 10,000 -

10,369 10,000 10,000 10,000 10,000 ‐12Total for Mayor and Councillor Operations

Museum Operations

PR-3858 Acquire Bunbury Museum and Heritage Centre collection items % Complete 5 114 - - 5,000 5,000 5,000 -

PR-4776 Conduct 40th Anniversary celebrations for 'City of Bunbury' % Complete 75 8,284 - - 20,000 20,000 20,000 -

03.09 - Arrangements for the event have progressed. A number of displays are being arranged and are on track for the delivery date in October. (SC)


‐ ‐ 25,000 25,000 25,000 ‐8,398Total for Museum Operations

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Network and Communications Equipment Acquisition U

PR-2247 Asset Replacement - Fixed and mobile phones and devices 2019/20

% Complete 30 - 17,185 15,000 46,200 46,200 46,200 -

new WiFi points being installed in administration building


17,185 15,000 46,200 46,200 46,200 ‐‐Total for Network and Communications Equipment Acquisition U

Occupational Health and Safety

PR-4768 Purchase Safety Management System % Complete 100 43,687 2,587 - - - 45,955 45,955

System is live - training being rolled out and system is being used


2,587 ‐ ‐ ‐ 45,955 45,95543,687Total for Occupational Health and Safety


PR-4355 Demolish works depot at Nuytsia Avenue % Complete 55 21,486 108,426 100,000 164,935 164,935 167,196 2,261

7/8/2019 ShawnThis is an ongoing project from 2018/19.Project progress is good, with most structure beng demolished mid-Aug 2019.Project completion noted to no later than mid-Sep 2019


108,426 100,000 164,935 164,935 167,196 2,26121,486Total for Office and Depot Building Acquisition Upgrade and Renewal

Office and Depot Building Maintenance

PR-1652 Paint administration building % Complete 10 2,660 - 4,000 20,000 20,000 20,000 -

‐ 4,000 20,000 20,000 20,000 ‐2,660Total for Office and Depot Building Maintenance

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Office Furniture and Equipment Acquisition and Rep

PR-4673 Replace office furniture and equipment % Complete 25 451 738 2,500 10,000 10,000 10,000 -

Ongoing as replacements are required.


738 2,500 10,000 10,000 10,000 ‐451Total for Office Furniture and Equipment Acquisition and Rep

Open Space Equipment Maintenance

PR-4721 Conduct irrigation system audits % Complete 10 5,340 - - 20,000 20,000 20,000 -

‐ ‐ 20,000 20,000 20,000 ‐5,340Total for Open Space Equipment Maintenance

Property Contract and Agreement Administration

PR-4146 Development of Public Land (as per Council Policy) % Complete 100 - - - 10,000 10,000 10,000 -

Valueof project was reviewed for 19/20 budget. There have been no enquiries to date


‐ ‐ 10,000 10,000 10,000 ‐‐Total for Property Contract and Agreement Administration

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Public Health

PR-1578 Develop and implement a public health plan % Complete 35 - - - 49,400 49,400 49,400 -

ELT and Council support obtained. Internal working group formed. Literature review completed. Local health and well being data sourced and in the process of being analysed.Auditing and mapping of internal plans, policies, strategies and programs in progress. Audit of customer requests and complaints in progress. Development of external stakeholder partnerships commenced.


‐ ‐ 49,400 49,400 49,400 ‐‐Total for Public Health

Relationship and Partnership Development and Support

PR-3875 Support Regional Cities Alliance % Complete 90 - 15,000 10,000 10,000 10,000 10,000 -

PR-4504 Provide disaster assistance % Complete 0 - - - 20,000 20,000 20,000 -

PR-4573 Contribution towards Busselton Margaret River Regional Airport Marketing Fund

% Complete 0 - - - 10,000 10,000 10,000 -

Air services to the Busselton Margaret River Regional Airport are due to commence in late 2019, and the City's contribution was not required in 2018/19.Funds will be carried forward and the City's five year annual contribution will commence from 2019/20.


PR-4771 Implement Bunbury Promotional Strategy % Complete 0 - 1,000 1,000 150,000 150,000 150,000 -

16,000 11,000 190,000 190,000 190,000 ‐‐Total for Relationship and Partnership Development and Support

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Spatial System Development and Maintenance

PR-4290 Develop new website for City of Bunbury % Complete 15 - - - 50,000 50,000 50,000 -

RFQ for consultant going out to market - new Director request a rewrite of brief


‐ ‐ 50,000 50,000 50,000 ‐‐Total for Spatial System Development and Maintenance

Special Projects

PR-4268 Renewable Energy and Energy Efficient Projects % Complete 5 - - - 236,000 236,000 236,000 -

A RFT draft is being reviewed for additional solar panels to the New Depot site. This is due for advertising in the next fortnight, with implementation in 2019/20.Additional sites and works are currently being investigated, with both structural and operational aspects being considered in the implementation of these sites.Current budget is to be rolled over into 2019/20. SL 06.06.19


PR-4356 Contribute to a rail-line reinstatement trust with Arc Infrastructure

% Complete 0 - - - 13,461 13,461 13,461 -

PR-4602 Support Community Works Program % Complete 50 10,711 - - 40,054 40,054 36,230 )(3,824

Glen Iris Skate Park basin planting complete.Works scheduled for Glen Iris roundabout plantings.Tree planting to commence in June.


‐ ‐ 289,515 289,515 285,691 )(3,82410,711Total for Special Projects

Sport and Leisure Building Maintenance

PR-1683 Paint South West Sports Centre (SWSC) % Complete 5 - - - 18,825 18,825 18,825 -

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Sport and Leisure Building Maintenance

PR-1928 Paint sport and leisure buildings % Complete 5 4,648 2,836 - 35,000 35,000 35,000 -

2,836 ‐ 53,825 53,825 53,825 ‐4,648Total for Sport and Leisure Building Maintenance

Sport and Recreation Development and Planning

PR-3829 Support South West Academy of Sport (SWAS) % Complete 8 - - - 6,000 6,000 6,000 -

PR-4626 Prepare a preliminary plan and concept design for Hands Oval redevelopment

% Complete 15 - - - 50,000 50,000 50,000 -

300719 - RFQ to be issued Aug based on AFL Facility Guidelines for Regional Facility and Category 4 venue (suitable for pre-season fixtures)310819 - quote documentation with Works Administration for finalisationand issue


PR-4717 Deliver Department of Sport and Recreation "Every Club" funding program

% Complete 70 - 1,163 - 20,246 20,246 18,986 )(1,260

310819 - final 2 workshops for delivery before December 2019. Dates being finalised


PR-4795 Support Bunbury Football Club CSRFF application to develop a master plan for Payne Park

% Complete 0 - - - 17,000 17,000 17,000 -

1,163 ‐ 93,246 93,246 91,986 )(1,260‐Total for Sport and Recreation Development and Planning

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Sports Building Acquisition Upgrade and Renewal

PR-4599 Detailed design plans for the Hay Park Sporting Precinct % Complete 10 110,213 705 - 120,379 120,379 120,379 -

7/8/2019 ShawnDesign review and service verification of the new sporting pavillion is done.A RFT is ready to procure the services of a designer, noting award and design completion due Oct 2019.Construction anticipated to start Oct 2019 with project completion tentatively May 2021.


705 ‐ 120,379 120,379 120,379 ‐110,213Total for Sports Building Acquisition Upgrade and Renewal

Strategic Planning and Urban Design

PR-3589 Review Local Planning Strategy (LPS) for Integrated Transport % Complete 5 - 1,160 - 60,000 60,000 60,000 -

Traffic modelling to be undertaken (project brief under preparation) as a preliminary platform for further investiagtion and analysis.


PR-3590 Prepare Local Planning Strategy (LPS) for Community Infrastructure

% Complete 0 - - - 5,000 5,000 5,000 -

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Council Resolutions related to the initiation of this project include 241/16 and 247/16.

The project formally commenced in May 2017 through the appointment of the project consultant, Calibre Pty Ltd. Work has been ongoing since this time with the key achievements to date including:• regular meetings of the Technical Working Group andcommunity-based Project Reference Group to support the project• a series of community workshops• development of a 20 year directions concept for the precinct• drafting of a local planning policy, structure plan and supportingtechnical reports• development and maintenance of a dedicated webpage to providethe community with ongoing updates on the project.

Calibre’s contract has been completed and draft documentation received. The Project % Complete was marked at 95% at the finalisation of Calibre’s contract in June 2018. However, as discussed at the Council Briefing held on 1 December 2017, a range of other planning instruments and processes are required outside of this contract. Based upon project planning, it may take 6-7 years before these processes are completed and infill residential development in the Stables sub-precinct can occur.

The City met with representatives of Racing and Wagering WA in May 2018 and the City currently awaits confirmation from RWWA regarding their intentions following findings from a 'Review of Racing Asset Needs Bunbury Region' that they have undertaking over recent months. Once provided with this information, the draft LAP will be able to be finalised with greater confident (i.e. ensuring consistency with RWWA proposals). Following finalisation of the draft documents a meeting of the TWG and PRG will be held prior to briefing Councillors to in respect of work completed to-date and proposed next steps.TWG and PRG meetings scheduled April 2019.Draft documents presented at Council Meeting as supported for concurrent public advertising; Local Planning Strategy Amendment


PR-4167 Prepare a Local Area Plan incorporating the Stables Precinct % Complete 95 - - - - - 3,507 3,507


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lodged with WAPC 4 June 19. Awaiting consent from WAPC prior to proceeding with public advertising. Consent from WAPC received 27 August 2019. Public advertising has commenced and is on-going. The public advertising period concludes 7 October 2019.

1,160 ‐ 65,000 65,000 68,507 3,507‐Total for Strategic Planning and Urban Design

Street Furniture Acquisition Upgrade and Renewal

PR-1766 Replace Christmas street decorations 2019/20 % Complete 10 10,098 4,725 5,076 16,920 16,920 16,920 -

7/8/2019 ShawnDecoration hardware is being purchased, noting delivery lead times of (4 weeks).Installation to follow delivery, with due date mid -Dec 2019 prior to Christmas


4,725 5,076 16,920 16,920 16,920 ‐10,098Total for Street Furniture Acquisition Upgrade and Renewal

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Sustainability and Environmental Planning

PR-2590 Participate in Peron Naturaliste Partnership % Complete 80 - 16,642 16,000 20,000 20,000 20,000 -

The City continues to participate in the Peron Naturaliste Partnership with eight other Councils in the region between Point Peron and Cape Naturaliste. The aim of the partnership is to foster collaborative adaptation responses to coastal climate change. The City participates in the partnership's three guiding committees, being the board, planning committee and coastal management committee.

Council decided to enter into a Memorandum of Understanding with the PNP and its member local governments for the 2017-2019 period at its meeting on 28 November 2017 (Council Decision 426/17).

The City is currently participating in the PNP's regional coastal monitoring program. The partnership has developed a standardised approach to coastal monitoring across the region in order to ensure that data collection by the respective local governments is consistent. The aim of the monitoring is to establish baseline data for coastal processes in order to inform future adaptation activities.

Current as at: 3 October 2019


PR-3196 Conduct detailed contaminated site investigation for Nuytsia Ave depot

% Complete 30 40,484 - - 68,950 68,950 95,292 26,342

Targeted soil and groundwater sampling for point sources undertaken in September showed the groundwater and soil is impacted in the majority of areas tested. The excavated soil needs to be removed to landfill once waste classification testing has been undertaken. Recommend continuing with detailed soil investigation to inform remediation options. The site is not suitable for redevelopment to a more sensitive land use (e.g. residential) without additional sampling and remediation.

Current as 3rd October 2019


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PR-3326 Develop and implement environmental projects 2019/20 % Complete 10 43,109 5,990 5,000 60,000 60,000 60,000 -

Proposed priority actions to be funded under the project include contaminated site investigations at Mangles St Reserve in accordance with previous commitments to DWER and surface asbestos investigations at Big Swamp and Mangles St Reserve.Installation of groundwater monitoring wells and cap characterisation to be undertaken in late September 19 at Mangles St Reserve.RFQ for annual asbestos investigation in preparation. Current as at: 3 October 2019.


PR-3711 Management of Environmental Offset Site - Bunbury Regional Airport - Rescue Helicopter Base and Hangar Development Project

% Complete 60 27,035 1,965 1,000 29,194 29,194 20,920 )(8,274

Comprises environmental offset works required under state and federal approvals for Bunbury Airport Expansion project. Tasks include weed, fox and feral cat control, monitoring of Western Ringtail Possums, rubbish removal, phytophthora dieback management and formal protection of site via Class A classification and Regional Open Space designation. These works are to be completed over a 5 year period (i.e. 2015 – 2020). The City’s contractor, Natural Area Pty Ltd, is currently implementing the fourth year of works.



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PR-3800 Management of Big Swamp contaminated site % Complete 20 - 20,103 15,000 50,461 50,461 50,461 -

Mulch is periodically installed at 'mound' as an interim management measure in order to provide physical separation between waste/ACM and site workers and visitors. Desktop contaminated site investigation is currently being prepared in-house as resources allow. DWER have requested additional information be added to the Asbestos Management Plan - this will be undertaken in house as soon as practically possible.



PR-4166 Conduct detailed contaminated site investigation for Donaldson Park, Ecclestone Street

% Complete 10 - - - 105,000 105,000 105,000 -

Desk-top contaminated site investigation is currently being prepared in-house as resources allow. RFQ to undertake some limited soil sampling to support preliminary site investigation in preparation.



PR-4447 Produce Conservation Management Plan - Municipal Chambers % Complete 100 1,200 - - - - 1,460 1,460

Contract awarded and review commenced.Document submitted April 2019.Presented to HAC 12 June 2019.Endorsed by Council 6 August 2019.


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PR-4449 Implement South West Sport Centre (SWSC) Bushfire Mitigation Project

% Complete 5 - - - 197,110 197,110 197,110 -

The City proposes to create a 31m cleared asset protection zone around the South West Sports Centre in order to minimise the bush fire risk to the facility. This will necessitate the clearing of approximately 0.5ha of native vegetation. City staff are currently in negotiations with the Department of Biodiversity, Conservation and Attractions to determine if environmental approvals will be required under the WA Biodiversity Conservation Act 2016 and Cth Environment Protection and Biodiversity Conservation Act 1999.

Current as at: 6 August 2019


PR-4450 Implement Loughton Park Bushfire Mitigation Project % Complete 5 - - - 5,000 5,000 5,000 -

Project provides for environmental survey and approvals requirements associated with City's prescribed burning program. Investigations in this regard are currently being undertaken in relation to proposed fire mitigation works at various conservation reserves.



PR-4453 Renewal and revision of Conservation Management Plans (Council Assets)

% Complete 10 - - - 30,000 30,000 30,000 -

Invitation to quote procedures undertaken.Consultants in the process of being selected and engaged. Current as 3 October 2019.


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PR-4582 South West Corella Control Coordination Group Joint Project % Complete 0 - - - 44,815 44,815 44,815 -

The MoU for the South West Corella Control Coordination Group ended in 2018. Members have indicated their willingness to enter into a second MoU, which will be progressed as resources allow across the participating organisations.

Current as at: 6 August 2019.


PR-4604 Implement culling of introduced Corellas % Complete 10 - - - 15,000 15,000 8,386 )(6,614

Project provides for implementation of the City’s Introduced Corella Management Program as guided by the Introduced Corella Management Strategy. Target of 400 introduced corellas has been set for 2019/20 period. RFQ is currently being advertised for control, closing on the 11th October.



44,701 37,000 625,530 625,530 638,444 12,914111,828Total for Sustainability and Environmental Planning

SWSC Equipment Maintenance

PR-4102 Renew South West Sports Centre (SWSC) equipment 2019/20 % Complete 0 - - - 10,225 10,225 10,225 -

‐ ‐ 10,225 10,225 10,225 ‐‐Total for SWSC Equipment Maintenance

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Transport and Traffic Planning

PR-4627 Support Bunbury RoadWise Committee % Complete 65 - - - 5,000 5,000 5,000 -

Choose your ride program ongoingCourtesy Speed signs delivered. The will now allocated strategically around Bunbury.Slow down stickers purchased.M8 the call W8 art work


PR-4794 Design Dodson Road shared path % Complete 10 12,480 3,500 2,250 50,000 50,000 50,000 -

not started


3,500 2,250 55,000 55,000 55,000 ‐12,480Total for Transport and Traffic Planning


PR-1221 Design roundabout for intersection of Vittoria Rd and Woodley Rd, Glen Iris

% Complete 5 - - - 10,000 10,000 10,000 -

RFQ being compiled


PR-3665 Koombana Bridge (Bridge 1319) general maintenance % Complete 40 - - - 471,157 471,157 471,157 -

Works were due to commence at the beginning of March, but have since been delayed.


PR-4766 Upgrade street lighting on Sandridge Road, East Bunbury (Picton/King to Blair)

% Complete 25 167,715 - - 180,000 180,000 180,000 -

Installation of lights to the median underway


‐ ‐ 661,157 661,157 661,157 ‐167,715Total for Transport Asset Acquisition Upgrade and Renewal

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Transport Asset Maintenance

PR-1168 Replace signs and linemarking 2019/20 % Complete 10 4,797 2,931 4,000 20,000 20,000 20,000 -

Assessment of CBD and carparks underway


PR-3952 Undertake general improvements to carparks % Complete 0 - - - 25,000 25,000 25,000 -

2,931 4,000 45,000 45,000 45,000 ‐4,797Total for Transport Asset Maintenance

Vehicle Parking Planning and Operations

PR-4310 Undertake a parking and transport review in connection with the Cultural Precinct

% Complete 0 - - - - - 65,000 65,000

PR-4365 Develop and implement a marketing plan for CBD parking % Complete 0 - - - - - 20,000 20,000

‐ ‐ ‐ ‐ 85,000 85,000‐Total for Vehicle Parking Planning and Operations

Waste Management Planning

PR-4340 Better Bins Kerbside Collection Complementary Measures Program

% Complete 85 31,700 26,655 13,131 55,340 55,340 113,537 58,197

Nearing completion of services identified under the grant and aquittal to be finalised by November


26,655 13,131 55,340 55,340 113,537 58,19731,700Total for Waste Management Planning

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Youth Development and Support

PR-4603 Implement planning and community consultation for a proposed new skate park

% Complete 50 20,295 14,111 16,667 50,000 50,000 49,131 )(869

The City appointed creative space designers and consultants Playce to commence a community engagement process in order to produce a concept design for the Youth Precinct encompassing elements that may include but are not limited to parkour, adventure play, skate park, landscaped open space, exercise areas, usable public art and performance/event spaces. The Bunbury community had the opportunity to shape the concept design during the week of Monday 2 September to Friday 6 September through various community engagement activities. All up, 151 people completed the online survey, 57 high school students at 3 high schools, 265 primary school students at 6 schools, 10 community members at the drop-in sessions, 35 community members at the open community workshop and then 75 community members at the skate-specific workshop. Playce are now developing a draft concept design and bring this back to the community for feedback on 16 October, which they will then use to develop and present a final design to Bunbury City Council in early December.


14,111 16,667 50,000 50,000 49,131 )(86920,295Total for Youth Development and Support

809,072 809,535 253,578Operating Projects Expenditure Total 8,379,453 8,379,453 8,633,0311,310,548

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Page | 1 CITY OF BUNBURY | www.bunbury.wa.gov.au

MONTHLY COMMUNITY FINANCIAL REPORT As at 30 September 2019

Highlighting how the City of Bunbury is tracking against financial ratios

Financial Snapshot (Year to Date) Actual (000’s)

Operating Revenue $50,056

Operating Expenditure (Including Non-Cash Items) $10,518

Non-Cash Items $0

Capital Revenue $4,572

Capital Expenditure $1,907

Loan Repayments $182

Transfers (to)/from Restricted Cash $(27)

Unallocated Surplus Brought Forward 1 July 2019 $954

Current Surplus Position at 30 September 2019 $47,997

Current Forecast Surplus Position at 30 June 2020 $265

Did you know?

Congratulations to Graham and Susan Veitch who won the Early Payment of Rates Incentive Prize of $2,000 provided by the Commonwealth Bank. Graham and Susan where one of 7,414 rate payers who paid their rates in full by the first instalment on 2 September 2019. The City received 53% of rates for 2019/20 by this date which assists with the City’s cash flow to proceed with projects and services budgeted in 2019/20.

APPENDIX DSOP-7


Financial Health Indicators

BILLS SELF SUFFICIENCY DEBTS

Ability to Pay Bills Ability to Cover Costs through Own Revenue

Ability to Pay Debts

(Unrestricted Current Ratio) (Own Source Revenue Coverage Ratio)

(Debt Service Cover Ratio)

Minimum Target is 0.80 Minimum Target is 0.60 Minimum Target is > 2.0

Bunbury’s End of Year Forecast is 0.94



Do we measure up? Do we measure up? Do we measure up?

YES

YES

YES

Cash in the Bank (at 30 September 2019)

Total Cash in the

Bank

$52.08M -

Reserves and Unspent

Grants

$22.11M =

Available for Operation and Capital

Expenditure

$29.97M


How are we tracking against our budgeted targets?

Operating Surplus Ratio Minimum Target is > 1

A measure of the City’s ability to cover its operational costs including depreciation and have funds left over to cover capital expenditure (including principal loan repayments) without relying on debt or reserves. (Note: This ratio is based on the forecast to 30 June 2020)

Bunbury’s Performance is (0.16)

Do we meet the target?

NO

The reason that the Operating Surplus Ratio does not meet the minimum target is that operating expenditure exceeds operating revenue. This is being addressed with the following actions:

1. All operating expenditure is subject to review with the aim to reduce costs. 2. A significant amount of operating expenditure is in depreciation ($14.6M or 21% of total

operating expenditure). 3. Operating revenue is also subject to review.

Asset Sustainability Ratio Minimum Target is > 0.90

Measures if the City is replacing or renewing existing non-financial assets at the same rate that its overall asset stock is wearing out.

Depreciation for 2019/20 is forecast at $14.6M.

Bunbury’s Performance is 1.32

Do we meet the target?

Capital expenditure (renewal and upgrade) for 2019/20 is $19.2M.

YES


Debt Levels

As at 30 June 2020 the City’s loan liability is forecast at $14.3M. This includes the following loans:

Road Works and Path Constructions $2.9M New Depot Construction $2.5M Bunbury Entertainment Centre Expansion $1.9M Civic Administration Building $1.8M Stirling Street Arts Centre Redevelopment $1.1M Stormwater Drainage $0.9M

The Debt Service Cover Ratio measures the City’s ability to service debt. The higher the ratio the stronger the position the City is in to repay annual principal and interest repayments. The City continues to meet the Department of Local Government basic standard of over 200% in 2019/20.

Any feedback in this document is greatly appreciated and can be emailed to [email protected]

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