city of grand prairie

Public Safety, Health and Environment Committee

City of Grand Prairie

Meeting Agenda

City Hall

317 College Street

Grand Prairie, Texas

Council Briefing Room3:30 PMMonday, February 5, 2018

Call to Order

Agenda Items

1 18-7594 Minutes of January 08, 2018 Public, Safety, Health, and Environmental Committee

Meeting

PSHE 01-08-18.docAttachments:

2 18-7492 Recycling and Composting Status and Update

3 18-7580 Interlocal Cooperation Agreement to provide Animal Control Services with other

metroplex Animal Control Divisions in the event of an emergency or disaster, whether

natural or man-made.

ILA for Animal Services.pdfAttachments:

4 18-7570 Resolution authorizing the City Manager to apply for funding from the Tarrant County

9-1-1 District's "2018 P25 Radio Interoperability Assistance Program" to purchase

Project 25 (P25) compliant radios, system software and equipment in the estimated

amount of $150,470

FY2018_Radio_Assistance_Program.pdf

Grand Prairie-R.pdf

Attachments:

5 18-7575 Authorize the City Manager to enter into contract for the sole source purchase of a

Detention Center Door Control System from Sydaptic, Inc. for $385,210.44 with

aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original

maximum price so long as sufficient funding is appropriated by the City Council to

satisfy the City's obligation.

Expenditure Information Form - Sydaptic Door Controlsdoc.docAttachments:

6 18-7576 Price agreement for facial recognition software from NEC Corporation for $50,000

for one year with the option to renew for four, one-year periods totaling $250,000 if

all extensions are exercised and authorize the City Manager to execute up to four (4)

one-year renewals with aggregate price fluctuations of the lesser of up to $50,000 or

25% of the original maximum price so long as sufficient funding is appropriated by the

City Council to satisfy the City's obligation during the renewal terms

Expenditure Information Form - NEC Facial Recognition.docAttachments:

City of Grand Prairie Printed on 2/1/2018

February 5, 2018Public Safety, Health and

Environment Committee

Meeting Agenda

Executive Session

The Public Safety, Health and Environment Committee may conduct a closed session pursuant

to Chapter 551, Subchapter D of the Government Code, V.T.C.A. to discuss the following:

1. Section 551.071 “Consultation with Attorney”

2. Section 551.072 “Deliberation Regarding Real Property"

3. Section 551.074 “Personnel Matters”

4. Section 551.087 “Deliberations Regarding Economic Development Negotiations”

Adjournment

Certification

In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A. the Public

Safety, Health and Environmental Committee agenda was prepared and posted by 3:30 p.m.

this Friday, February 2, 2018.

__________________________________

Mona Lisa Galicia, Deputy City Secretary

City Hall is wheelchair accessible. If you plan to attend this public meeting and you have a

disability that requires special arrangements, please call Mona Lisa at 972-237-8018 at least

24 hours in advance. Reasonable accommodations will be made to assist your needs.

City of Grand Prairie Printed on 2/1/2018

City Hall317 College Street

Grand Prairie, TexasCity of Grand Prairie

Legislation Details (With Text)

File #: Version: 118-7594 Name: PSHE Minutes 01.08.18

Status:Type: Agenda Item Agenda Ready - Committee

File created: In control:1/30/2018 Public Safety, Health and Environment Committee

On agenda: Final action:2/5/2018

Title: Minutes of January 08, 2018 Public, Safety, Health, and Environmental Committee Meeting

Sponsors:

Indexes:

Code sections:

Attachments: PSHE 01-08-18.pdf

Action ByDate Action ResultVer.

FromJacqueline Huffman

TitleMinutes of January 08, 2018 Public, Safety, Health, and Environmental Committee Meeting

PresenterRichard Fregoe, Chairman

Recommended ActionApprove

City of Grand Prairie Printed on 2/1/2018Page 1 of 1

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PUBLIC SAFETY, HEALTH AND ENVIRONMENT COMMITTEE MINUTES

January 08, 2018

The Public Safety, Health and Environment Committee meeting was called to order by Chairman

Richard Fregoe at 3:37 p.m. on January 08, 2018 at the Grand Prairie City Hall, Council Briefing

Room; 317 College St., Grand Prairie, Texas.

Attendees:

Chairman Richard Fregoe and Council Member Jeff Wooldridge were present. Staff members

present: Assistant City Manager Bill Crolley, Deputy City Manager Anna Doll, Fire Department

Chief Robert Fite and Rachel Mendoza. Jim Cummings, Patricia Redfearn, and Cindy Mendez

with Environmental Services Department. Jayson Ramirez with Fleet Services and Bryce Davis

with Purchasing. City Attorney Megan Mahan and Jacqueline Huffman, Recording Secretary.

Consider Minutes of December 11, 2017

The Public Safety, Health, and Environment Committee minutes for December 11, 2017 were

approved. The minutes carried unanimously.

Update on the Fire Station 4 construction timeline, temporary apparatus moves during

construction, and adding fire station 6 ambulance bay to the overall project. Fire Chief Robert Fite updated the committee on the timeline of Fire Engine 4. He stated that

after 12 months of property evaluation by consultants, the department has decided to rebuild fire

station 4 onsite. During construction, fire station 4 will be moved to fire station 8 and

Ambulance 4 to fire station 6. Chief Fite stated that staging and posting will be used throughout

construction to maintain a presence in the fire station 4 district. Prior to moving all staff and

apparatus, the department will construct an additional ambulance bay at fire station 6, with an

attached small addition to house staff. Fire station 6 is one of the busiest medical responses

within the city, and an ambulance will be moved there on a permanent basis when the two

projects are concluded. Chairman Fregoe asked if the narrow streets near fire station 6 would

cause difficulty for maneuvering. Chief Fite stated that although it is an older part of the city, the

added vehicles will not have a problem steering in the area. Chief Fite advised that no financial

considerations are needed, as the funding of $5.5 Million is budgeted, but the scope of the CIP

will be allocated to different projects. No further questions were asked by the committee, as they

appreciated the informational briefing and update given by the Chief.

Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Award

contract to D&H United Fueling Solutions of Grand Prairie in the amount of $517,948.49

for the installation of above-ground fuel tanks at the Service Center.

Fleet services Manager, Jayson Ramirez informed the committee about needing to replace two

12,000 gallon unleaded manifold fuel tanks and one 6,000 gallon diesel fuel tank at the Service

Center that were initially installed January of 1978. Chairman Frego asked if the new tanks will

be above ground, and Jayson answered yes. The age of the underground tanks at the fuel island,

along with recommendations by Environmental services result in the request of the removal and

replacement of the dilapidating tanks with safer, more efficient and modern above-ground fuel

Public Safety Minutes – January 08, 2018 pg. 2

tanks. Jayson gave a tabulation of costs, which includes the removal, disposal, and installations

of tanks. Also included are labor, equipment, tools, materials, and required testing, sampling, and

compaction. Jayson stated that funding for the complete project will come from the Capitol

Reserve Fund, WO#01813903 (FY18 Fleet Services) of $494,231.89; And will transfer and

appropriate from the unobligated fund balance in the Capital Reserve Fund (402590), to

WO#01813903 (FY18 Fleet Services) in the amount of $79,615.00. The committee support and

recommend bringing forward to City Council for final approval.

Authorize the City Manager to enter into contract for Landfill Rd/City Entryway

improvements in the amount of $463,556 plus a 5% contingency of $23,178 for a total not to

exceed $486,734 with C Green Scaping, LP. Dr. Patricia Redfearn, Manager of Solid Waste Division briefed the committee on obtaining a

contract with C Green Scaping, LP Company for improving the landfill entrance and gate. The

project will provide a video signboard purchase, the construction of the video board support

structure, the base of the compliance sign, the landfill gate and support structure, as well as the

electrical support required to operate the signboard, and a gate after-hours keypad to be used by

Water Utilities and Republic Waste Services between 5:00 a.m. and 7:30 a.m. Dr. Redfearn

stated the project bid was advertised and distributed to thirty-five vendors, but C Green Scaping,

LP met the specifications and requirements and was recommended for award. The funding for

this project is available in the Solid Waste Capital Project Fund #5027, Activity #01307203

(Landfill Entrance) in the amount of $486,734. Chairman Fregoe inquired about the location of

the video signboard, and Dr. Redfearn responded that the board will be placed on the SE corner

of MacArthur Blvd, for safe street visibility. Dr. Redfearn also explained that the new gate will

be installed closer to the main road, and near the horse farm. There will be a new artistic landfill

compliance entrance sign created by a local artist. The sign will include the required TCEQ

verbiage. There were no further questions, and Chairman Fregoe and committee have

recommended bringing forward to City Council for final approval.

Authorize the City Manager to enter into a design-build contract with Er-Con, a sole

source provider, for repair of the City of Grand Prairie Landfill river levee in an amount

not to exceed $545,000 plus a 5% contingency of $27,250 for a total of $572,250.

Dr. Patricia Redfearn informed the committee of the need to repair the Landfill levee. She

identified that in the mid 1980’s, the U.S. Army Corps of Engineers (USACE) constructed a

levee that would prevent the Trinity River from intruding upon the City of Grand Prairie landfill,

therefore giving the responsibility of levee maintenance to the City. Dr. Redfearn explained that

over the course of 30 years, river-related impact and excessive rainfall events have caused much

damage to the levee. The City contracted Freese and Nichols (FNI) Company for levee damage

assessment and repair analysis. FNI collected and evaluated data and provided recommendations

to bring the levee back to its original form and function while minimizing future damage. Dr.

Redfearn confirmed that the most feasible option for repairing the levee is a proprietary and sole

source system, which will be designed and installed by Er-Con. This design is termed a

“Palisade”, which helps controls erosion by reducing the amount of velocity, turbulence, and

flow within the system. This method utilizes patented webbing structures that are supported by

piers driving deep in the embankment. These structures are referred to as a river training system.

They will harvest materials from the river which will cause build-up and deposition, while

preventing further damage. Chairman Fregoe inquired if any animals can get tangled in the

webbing. Jim Cummings, Director of Environmental Services replied that it may be possible for

smaller animals. Chairman Fregoe asked of the scheduled timing of this project. Dr. Redfearn

answered that it would take place during the same time as the MacArthur improvement project.

Public Safety Minutes – January 08, 2018 pg. 3

Councilmember Jeff Woolridge asked if City of Irving is also experiencing the same levee

issues, and Dr. Redfearn answered no. The new support should help increase the levee structure

by an additional 30 years. Chairman Fregoe and committee have recommended brining forward

to City Council for final approval.

Executive Session

There was no executive session.

With no other business to discuss, the meeting was adjourned at 4:28 p.m.

______________________________________

Richard Fregoe, Chairman




File #: Version: 118-7492 Name: Recycling and Composting Status Update




Title: Recycling and Composting Status and Update

Sponsors:

Indexes:

Code sections:

Attachments:


FromPatricia D. B. Redfearn

TitleRecycling and Composting Status and Update

PresenterPatricia D. B. Redfearn

Recommended ActionNo Action Required

AnalysisThe 84th Texas Legislature passed House Bill 2763, which required a study of the Economic Impacts of

Recycling. Results of this study have been recently been released. Based on the tons of municipal solid waste

recycling reported, the 2015 municipal solid waste recycling rate in Texas was 22.7 percent. This is responsible

for saved landfill space and more than “17,000 person years of direct, indirect, and induced employment

supported during 2015,” according to the Texas Commission on Environmental Quality. This briefing session

will share Grand Prairie recycling, set-out and diversion rates as well as opportunities for growth in the area of

recycling and composting.

Financial ConsiderationThere is no financial impact.






File #: Version: 118-7580 Name: Interlocal Agreement for Animal Services




Title: Interlocal Cooperation Agreement to provide Animal Control Services with other metroplex AnimalControl Divisions in the event of an emergency or disaster, whether natural or man-made.

Sponsors:

Indexes:

Code sections:

Attachments: ILA for Animal Services.pdf


FromDanielle Tate, Animal Services Manager

TitleInterlocal Cooperation Agreement to provide Animal Control Services with other metroplex Animal ControlDivisions in the event of an emergency or disaster, whether natural or man-made.

PresenterDanielle Tate, Animal Services Manager


AnalysisGrand Prairie Animal Services has close relationships with area Animal Control Divisions and works inpartnership to assist when others are in need. This Interlocal Cooperation Agreement (ILA) will provide thenecessary resources and legal liability protection in the event of an emergency or disaster. The ILA providesthat any one or more local government entities may contract with each other for the performance ofgovernmental functions and the joint use of facilities or services for Animal Care and Control and for thepromotion and protection of the health and welfare of citizens.

Staff recommends entering this mutual aid Interlocal Agreement with Animal Control Divisions to enhance theexisting cooperative relationship.

Financial ConsiderationNone



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Interlocal Cooperation Agreement

for Animal Control Services

INTERLOCAL COOPERATION AGREEMENT

FOR ANIMAL CONTROL SERVICES

This Interlocal Agreement (the “Agreement”) is by and among the undersigned

Participating Entities, each a “Party” and collectively the “Parties,” acting by and through their

authorized representatives.

RECITALS

WHEREAS, Chapter 791, the Interlocal Cooperation Act (the “Act”), of the Texas

Government Code provides authorization for local governments to contract with one another to

provide governmental functions, mutual aid and services under the terms of the Act; and

WHEREAS, the provision of animal control services are governmental functions and

services under the terms of the Act; and

WHEREAS, the governing body of each Participating Entity in this Agreement desires to promote the health, safety and welfare of its citizens by engaging other local animal control authorities to assist with emergency animal control services; and

WHEREAS, the governing body of each Participating Entity believes that this Agreement is necessary for the benefit of the public and that each Participating Entity has the legal authority to provide governmental functions and services that are the subject of the Agreement;

NOW, THEREFORE, upon and for the mutual consideration stated herein and other good

and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the

Participating Entities agree as follows:

Article I

Definitions

Unless the context clearly indicates otherwise, the following words and phrases used in this

Agreement shall have the following meaning:

“Animal” shall mean any small domesticated creature, including, but not limited to, dogs,

cats, birds, fish, mammals, reptiles, insects, and fowls.

“Animal Control Services” shall mean the services provided by a Party in response to a

complaint or report that are necessary to effectively carry out an animal control program. Animal

Control Services shall include, but not be limited to: the humane capture and sheltering of stray,

unrestrained, homeless, abandoned, or unwanted animals and the humane transportation of captured

animals to the Animal Shelter; response to calls regarding wild animals in residences; response to

calls regarding animal bites and scratches, including the initial investigation of such incidents; and

the capture of biting animals for state-mandated rabies quarantine observation by the Local Rabies

Control Authority. Animal Control Services do not include trapping nuisance animals, horses, or

livestock or removal of deceased animals. No Participating Entity shall be responsible for



conducting cruelty investigations or enforcement of criminal offenses through issuance of Notices

to Appear or filing Probable Cause Affidavits with the appropriate court.

“Animal Shelter” shall mean the Provider’s animal shelter facilities that keep or legally

impound stray, homeless, abandoned, or unwanted animals on behalf of their respective cities.

“Coordinating Committee” shall mean the representatives selected to represent each

Participating Entity.

“Emergency or Disaster” shall mean an event or set of circumstances resulting from disasters

caused by all hazards, whether natural or man-made, and to provide support for search and rescue

operations for persons and property, including Animals and/or Livestock, in distress which: (a)

demands immediate action to preserve public health, protect life, protect property, or to provide

relief to the community overtaken by such occurrences; or (b) reaches such a dimension or degree

of destructiveness as to warrant any Participating Entity’s mayor or the governor of the State of Texas

to declare a state of emergency or disaster.

“Livestock” shall mean as set forth in the Texas Agriculture Code Section 1.003(3) and shall

include cattle, horses, mules, asses, sheep, goats, or domestic game birds.

“Participating Entity” shall mean each municipality and/or local government that executes

this Agreement.

“Participating Entities” shall mean all municipalities and/or local governments whom are

parties to this Agreement.

“Provider” shall mean the Participating Entity providing emergency Animal Control

Services, also known as the Responding Entity.

“Receiver” shall mean the Participating Entity that is in need of emergency Animal Control

Services, also known as the Requesting Entity.

Article II

Term

2.1 The initial term of this Agreement shall be for a period of ten (10) years beginning

on , 2018, unless sooner terminated as provided herein (“Initial Term”). Thereafter,

the Agreement shall automatically renew for additional five (5) year periods (each a “Renewal

Term”), unless sooner terminated in accordance with Sections 2.2 or 2.3 of this Agreement.

2.2 A Participating Entity may terminate its participation in this Agreement by

providing thirty (30) days prior written notice of their request to terminate the Agreement. The

written notice of intent to terminate shall be delivered to the designated representative of all other

Participating Entities by certified mail, return receipt requested, or hand delivery. Termination by

one or more Participating Entity to this Agreement does not affect the Agreement as it applies to

the remaining Participating Entities, and shall continue to apply to the remaining Participating

Entities until terminated by those Participating Entities.



2.3 A Participating Entity’s participation in the Agreement may be terminated for any

reason, including failure to comply with the terms of this Agreement, by an affirmative vote of two-

thirds (2/3) of the members of the Coordinating Committee to remove the Participating Entity.

Upon termination under this section, the Coordinating Committee shall provide thirty (30) days’

written notice to the Participating Entity which has been removed following the Coordinating

Committee’s decision.

Article III

Responsibilities

3.1 Under the terms of this Agreement, the Participating Entities agree to provide

Animal Control Services for each other in the event that a Participating Entity has provided notice

that an Emergency or Disaster has or imminently will occur in its jurisdiction.

3.2 Each Participating Entity shall select an individual to serve as the point of contact

for sending and receiving notification of an Emergency or Disaster, and shall provide the individual’s name, title, address, email address, telephone number, and fax number to all other Participating Entities. The Participating Entities shall provide updated point of contact information as needed.

3.3 The Receiver’s point of contact shall notify the Provider’s point of contact in writing via fax, email, or written correspondence as soon as practicable after it is known that an Emergency or Disaster has occurred or imminently will occur and emergency Animal Control Services are needed in its jurisdiction. In the event that written notification is not possible due to the Emergency or Disaster, notice may be provided by Receiver via direct telephone notification to the Provider’s point of contact, provided that the Receiver shall provide notice in writing memorializing the date, time and nature of the telephone notice thereafter as soon as practicable.

3.4 The Provider shall receive the Receiver’s Animals when presented by the Receiver’s officer and process the Animals with the same procedures as would be used by the Provider in processing Animals in its jurisdiction.

3.5 The Provider shall provide to the Receiver’s Animals all the same housing, food and

services provided to the Provider’s Animals in its Animal Shelter.

3.6 The Provider shall provide all necessary staffing and personnel needs for the

Animals held in the Provider’s Animal Shelter on the Receiver’s behalf; provided, however, that the Provider and Receiver may mutually agree to allow Receiver’s staff to provide staffing and personnel needs for the Animals held in the Provider’s Animal Shelter if it is in the best interest of both Participating Entities. Actions of Receiver’s staff and personnel taken while caring for Animals at Provider’s Animal Shelter shall conform to Provider’s ordinances, rules and regulations at all times.

3.7 Except as otherwise provided herein, this Agreement will be administered by a Coordinating Committee comprised of one (1) designated representative from each Participating Entity. The Coordinating Committee shall have only the duties specifically outlined in this Agreement and may adopt its own rules of procedure not inconsistent with this Agreement. The Participating Entities acknowledge and agree that the Coordinating Committee shall not be construed as a board or committee appointed by a governing body and shall not be required to



comply with the provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code.

3.8 Additional Participating Entities may join this Agreement as a Party upon approval

by the Coordinating Committee; and subject to approval of the Participating Entities’ respective

governing bodies, when required. If approved by the Coordinating Committee, the new

Participating Entity shall join the Parties to this Agreement by the new Participating Entity’s

governing body adopting this Agreement and by the Participating Entity’s authorized signatory

executing this Agreement. The new Participating Entity shall cause to be delivered to the

designated representative of each Participating Entity a copy of the executed signature page for the

new Participating Entity.

Article IV

Liability and Immunity

4.1 Responsibility for Claims. The Parties agree, to the extent authorized under the

constitution and laws of the State of Texas and without waiving any immunity, right, protection,

or defense to which a Participating Entity may be entitled, that each Participating Entity shall only

be responsible for any claims for damages, costs, and expenses to a person or persons and/or

property arising from or caused by the intentional or negligent act or omission of its respective

officials, agents, representatives, and employees in the performance of this Agreement, including

but not limited to their acts of negligence or omission in the provision of Animal Control Services

or housing of animals, but only to the extent the Party would otherwise be liable under Texas or

federal law.

4.2 Joint Liability. In the event of joint or concurrent negligence of the Parties,

responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State

of Texas without, however, waiving any governmental immunity, right, protection, or defense

available to any Party individually under Texas law. Each Party shall be responsible for its sole

negligence. The provisions of this section are solely for the benefit of the parties hereto and are

not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

4.3 It is expressly understood and agreed that in execution of this Agreement, no

Party waives, nor shall be deemed to have waived, immunity or defense that would otherwise

be available to it against claims arising in the exercise of governmental powers and functions.

By entering into this Agreement, the Parties do not create any obligations, express or implied,

other than those set forth herein, and this Agreement shall not create any rights for any third

parties not signatories hereto.

Article V

Costs, Recordkeeping and Right of Refusal

5.1 If a Receiver requires a mutual aid response by a Provider under this Agreement that

exceeds 12 consecutive hours, the Receiver shall reimburse Provider the actual costs of providing

Animal Control Services, including costs for personnel, operation and maintenance of equipment,

damaged equipment, food, lodging, and transportation, incurred by the Provider in response to a

request for reimbursement. Requests for reimbursement must be submitted as soon as practicable but



in no event later than sixty (60) days after the Emergency or Disaster requiring Animal Control

Services has ended. Such request shall identify with specificity each service, labor, or equipment

provided and the unit and total costs associated with each. The Provider shall be responsible for

creating and maintaining for a period of three years a record of all costs incurred, both reimbursed and

unreimbursed costs, in providing Animal Control Services to a Receiver under this Agreement.

5.2 The Receiver shall pay the reimbursement from available funds. If federal money is

available to pay costs associated with the provision of Animal Control Services under this Agreement,

the Receiver shall make the claim for the eligible costs of the Provider on the Receiver’s subgrant

application and shall disburse the federal share of the money to the Provider, with sufficient local

funds to cover the actual costs of the Provider in providing assistance. Failure of Provider to submit

a request for reimbursement to Receiver within the specified time frame specified in Section 5.1 of

this Agreement will result in the Provider not being reimbursed for the Animal Control Services

provided unless the Federal Emergency Management Agency (FEMA) extends the deadline for filing

requests for reimbursement. The Parties hereto recognize that each benefits from the existence of this

Agreement and expect that each will provide and receive emergency mutual aid for Animal Control

Services over the life of this Agreement. The Provider may assume in whole or in part any costs

associated with the provision of Animal Control Services or may loan or donate equipment or services

to the Receiver without charge or cost.

5.3 Each Participating Entity shall have the right to refuse to provide the Animal Control

Services required by this Agreement in the event that the Participating Entity has concerns regarding

staffing or occupancy at its Animal Shelter, including but not limited to, insufficient staffing to provide

the Animal Control Services or overcrowding at the Animal Shelter during the Emergency or Disaster.

Article VI

Miscellaneous

6.1 Assignment. This Agreement may not be assigned by any party hereto without the

prior written unanimous consent of the other parties. No assignment, delegation of duties or

subcontract under this Agreement shall be effective without the prior written unanimous consent

of all parties hereto.

6.2 Governing Law. The validity of this Agreement and any of its terms and provisions,

as well as the rights and duties of the parties, shall be governed by the laws of the State of Texas;

and venue for any action arising as a result of this Agreement shall be in the state court of proper

jurisdiction of the Host Party.

6.3 Legal Construction. In the event that any one or more of the provisions contained

in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect,

such invalidity, illegality, or unenforceability shall not affect the other provisions, and the

Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been

contained in this Agreement.

6.4 Amendment. This Agreement may be amended by recommendations of the Parties

to their respective City Council members. The City Council of each participating Party will

approve the recommendations given by the Parties.



6.5 Entire Agreement. This Agreement represents the entire Agreement among the

Parties with respect to the subject matter covered by this Agreement.

6.7 No Relationship Created. The Parties agree and acknowledge that no Party is an

agent of any other Party under this Agreement and that each Party is responsible for its own acts,

forbearance, negligence, and deeds, and for those of its agents or employees.

6.8 Rights of Third Parties. Nothing contained in this Agreement shall be construed to

create, and the Parties do not intend to create, any rights in or for the benefit of third parties.

6.9 Force Majeure. In the event that any party shall be prevented from performing any

of its obligations under this Agreement by any act of God, war, right, civil commotion, strikes,

fires, flood or by the occurrence of any other event beyond the control of such party, then such

party shall be excused from the performance of the obligations in this Agreement but only during

such periods of Force Majeure.

6.10 Recitals. The recitals of this Agreement are incorporated herein.

6.11 Notice. Notices. All notices pertaining to this Agreement shall be in writing and

shall be deemed delivered (i) when received at a Party's address if hand delivered or sent via

overnight delivery service by way of USPS, UPS, FedEx, or similar carrier, or (ii) on the third

(3rd) business day after being deposited in the United States mail, postage prepaid, certified mail,

return receipt requested, addressed to the Parties at the respective notice addresses set forth below

or at other addresses as may have been previously specified by written notice delivered in

accordance with this Agreement.

6.12 Counterparts. This Agreement may be executed in counterparts. Each of the

counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one

and the same instrument.

[Signature Pages to Follow]



APPROVED BY THE GOVERNING BODY OF THE CITY OF ALLEN, COLLIN

COUNTY, TEXAS, this day of , 2018.

EXECUTED BY:

, MAYOR / CITY MANAGER

ATTEST:

CITY SECRETARY

Liaison:

Notice to:

APPROVED AS TO FORM:

CITY ATTORNEY



APPROVED BY THE GOVERNING BODY OF THE CITY OF , _________

COUNTY, TEXAS, this day of , 2018.

EXECUTED BY:

, MAYOR / CITY MANAGER

ATTEST:

CITY SECRETARY

Liaison:

Notice to:

APPROVED AS TO FORM:

CITY ATTORNEY




File #: Version: 218-7570 Name: 2018 P25 911 Radio Interoperability AssitanceProgram

Status:Type: Resolution Consent Agenda

File created: In control:1/26/2018 Police


Title: Resolution authorizing the City Manager to apply for funding from the Tarrant County 9-1-1 District's"2018 P25 Radio Interoperability Assistance Program" to purchase Project 25 (P25) compliant radios,system software and equipment in the estimated amount of $150,470

Sponsors:

Indexes:

Code sections:

Attachments: FY2018_Radio_Assistance_Program.pdf

Grand Prairie-R.pdf


From

Fred Bates, Jr.

Title

Resolution authorizing the City Manager to apply for funding from the Tarrant County 9-1-1 District's "2018P25 Radio Interoperability Assistance Program" to purchase Project 25 (P25) compliant radios, system softwareand equipment in the estimated amount of $150,470

Presenter

Ronnie Morris, Assistant Chief of PoliceMichael Forsyth, Public Safety Information Technology Manager

Recommended Action

Approve

Analysis

Project 25 (P25) is a set of standards produced through the joint efforts of the Association of PublicSafety Communications Officials International, the National Association of State TelecommunicationsDirectors, selected Federal agencies and the National Communications System. The entire project isstandardized under the Telecommunications Industry Association. The P25 set of standards involvesdigital Land Mobile Radio services for local, state/provincial, and national public safety organizationsand agencies in order to function more efficiently during mutual aid incidents.

The Tarrant County 9-1-1 District is offering to continue a funding source for 2018 to assist andimprove regional communications interoperability. The 2018 “P25 Radio Interoperability AssistanceProgram” has allocated of approximately $150,470.00 for the City of Grand Prairie. The availableamount was based on the City’s percentage of population (approximately 7 percent) within the



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File #: 18-7570, Version: 2

district. The program will reimburse the City of Grand Prairie for the purchase of a P25 compliantradio system and other related equipment along with the necessary support, maintenance, andincreased interoperability issues.

This funding through the “P25 Radio Interoperability Assistance Program” requires no City cash or in-kind match and will help alleviate costs of the ongoing radio system replacement project that mayotherwise come from the general fund.

The Public Safety, Health and Environment Committee reviewed this item on February 5, 2018 andrecommended that it be forwarded to the City Council for approval.

Financial Consideration

None

Body

A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, IN SUPPORT OF AUTHORIZINGTHE CITY MANAGER TO APPLY FOR FUNDING TO THE TARRANT COUNTY 9-1-1DISTRICT’S 2017 PROJECT 25 (P25) RADIO INTEROPERABILITY ASSISTANCE PROGRAMTO PURCHASE P25 COMPLIANT RADIOS, SYSTEMS SOFTWARE AND EQUIPMENT IN THEESTIMATED AMOUNT OF $150,470.

WHEREAS, The Tarrant County 9-1-1 District is offering funding to its members via the 2018 “P25Radio Interoperability Assistance Program” for radio system upgrades;

WHEREAS, the City of Grand Prairie is a member of the Tarrant County 9-1-1 District and wishes toparticipate by applying for funding from the program;

WHEREAS, the City will provide a cash match of $0 to the Tarrant County 9-1-1 District;

WHEREAS, in the event of loss or misuse of Tarrant County 9-1-1 District funds, the City of GrandPrairie assures that the funds will be returned to the Tarrant County 9-1-1 District in full;

NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GRANDPRAIRIE, TEXAS, THAT:

SECTION 1. the City of Grand Prairie is authorized to apply to the Tarrant County 9-1-1 District’sfinding through the 2018 “P25 Radio Interoperability Assistance Program”;

SECTION 2. in the event of loss or misuse of the Tarrant County 9-1-1 District’s program finds, theCity of Grand Prairie assures that the funds will be returned to the Tarrant County 9-1-1 District in full;

SECTION 3. this resolution shall be in full force and effect from and after its passage and approval inaccordance with the Charter of the City of Grand Prairie and it is accordingly so resolved.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE,TEXAS, ON THIS THE 6th DAY OF FEBRUARY, 2018.



2018 Interoperability Assistance Program

Tarrant County 9-1-1 District 2600 Airport Freeway | Fort Worth, Texas 76111

817-334-0911 | www.tc911.org

FY2018 RADIO ASSISTANCE PROGRAM

This Tarrant County 9-1-1 District (TC9-1-1 or District) policy establishes the guidelines to be used by Member Entities (entity) in seeking reimbursement of allowable P25 radio Interoperability expenses. This is a “Use It or Lose It” policy – individual allocations may not be carried over from year to year. In compliance with applicable State laws, this is a prospective policy. No previously purchased items or services will be considered for reimbursement. All expenses must be approved by TC9-1-1, in advance, to receive reimbursement. All applicants must demonstrate that they have an interoperability plan utilizing the SAFECOM guidelines. All approved expenses must facilitate regional interoperability. Each applicant will be asked to certify that their request improves the ability to communicate with neighboring jurisdictions. Radio Allowable Expenses TC9-1-1 will provide reimbursement for Allowable Expenses subject to availability of funds, entity allocations and annual appropriation. Therefore, this program may or may not be funded in this or any other manner in subsequent years. Allowable Expenses are determined by the District Board of Managers (Board) and reviewed annually. An up-to-date list of Allowable Expenses is in Attachment 1 of this policy. Application for Funding Entities may submit an Application for Funding consisting of the expenditures the entity is requesting. Separate Applications for Funding may be submitted for each project, or the entity may submit a single consolidated annual request. All applications must be received by June 30th. Application Instructions Applications will only be accepted via an “on-line” process. From the District’s website (www.tc911.org) hover over the “WHAT WE DO” tab. From the drop down menu, click “REGIONAL RADIO SYSTEM”, and then click the “Radio Assistance Program” link. If you have not already created an account, please do so at this time.

Once you have successfully created an account, click on “Apply”, then “Radio Assistance Program - FY2018”. Complete the application and upload your documentation where indicated. The applicant must be authorized by their entity to complete the Application for Funding.

Approval Process All expenses must be approved by TC9-1-1, in advance, to receive reimbursement. After receipt of the Request, the Technical and/or Funding Committees of the Board will review each application. The entity may be requested to provide additional information to clarify specific line items of the funding request. The Committee(s) will initially determine the eligibility of any particular cost item. The Committee(s) will advise the entity of any costs that are considered ineligible, and request that the application be amended. At the next meeting of the Board, the Committee(s) will report to the Board and recommend approval of the funding request (as amended, if necessary). The program manager will subsequently notify the entity of the dollar amounts approved. If the entity wishes to appeal the Committee designation of ineligible costs, they should make a formal appeal to the Board, addressed to the Chair. The appeal should be provided in writing; a representative of the entity may also choose to make a live presentation of their justification at a Board meeting. The full Board will review the specific appealed claims for reimbursement and make a final determination of reimbursement eligibility. Arrangements for a Board Presentation should be made in advance to allow for scheduling and required public notice. Disbursement Process All expenses must be approved by TC9-1-1, in advance, to receive reimbursement. Once a project is completed, entities requesting reimbursement are required to submit a written Reimbursement Request to the program manager, and must use the form provided by the Board. This will also be an on-line process. After logging in, click on the application you are requesting a reimbursement for and provide the required information. Be sure to include a paid invoice and other necessary information. All requests for reimbursement must be received by August 31st. Reallocation of unused funds On or about July 1st, the committee(s) may reallocate any remaining funds. Based on the level of unused funds available, the committee(s) may request additional applications. Additionally, the committee(s) may recommend that any remaining funds be “rolled” into a subsequent year’s program allocation.

Reconciliation Process The Board may conduct an annual reconciliation for each entity that submits a Funding Request and receives payments. If warranted, the reconciliation will be conducted in the first quarter of each fiscal year and will cover the immediate past fiscal year. The purpose of the reconciliation is to review Monthly Recurring Costs and to understand any increase in recurring costs, as well as to identify any opportunities for consolidation of cost centers. Amendments to Procedures The Board reserves the right to adopt amendments to the funding procedures and application forms as may be necessary, with or without notice. Entities are encouraged to suggest changes and improvements they feel may be appropriate to improve these procedures or the program.

ATTACHMENT 1

Radio Interoperability Assistance Program Allowable Expenses

FY2018

• Recording system upgrades required as a result of converting to P25 and maintenance costs

• P25 radio related Professional Services

• P25 radio related Maintenance Contracts

• Backup power support for P25 radio infrastructure o Uninterruptable Power Supply (UPS) o Generator

• P25 radio related connectivity

• P25 user and connectivity fees

• P25 portables, mobiles and dispatch consoles (Must include TDMA capability)

• P25 infrastructure (New sites or the maintenance of existing sites)

• RF amplification system on an interoperable system (with proper documentation)

Tarrant County 9-1-1 District

www.tc911.org

2600 Airport Freeway | Fort Worth, Texas 76111 | (817) 334-0911 | Fax (817) 882-0500

October 1, 2017 Mike Taylor, Assistant Police Chief Grand Prairie Emergency Communications Center 1525 Arkansas Ln. Grand Prairie, Texas 75052 Dear Chief: On behalf of the Board of Mangers of the Tarrant County 9-1-1 District, I am pleased to announce the continuation of the Radio Assistance Program. A complete Policy Manual is available on the District’s website; www.tc911.org, under the What We Do/Regional Radio System tab. Some highlights are listed below:

• The District will provide reimbursement for Allowable Expenses subject to availability of funds, entity allocations and annual appropriation.

• Allowable Expenses are determined by the District Board of Managers and reviewed annually.

• In compliance with applicable State laws, this is a prospective policy.

• No previously purchased items or services will be considered for reimbursement. (Current year billing of multi-year contracts will be considered on a case-by-case basis)

• All expenses must be approved by the District, in advance, to receive reimbursement.

• Entities must submit an Application for Funding consisting of the expenditures they are requesting.

• All applications must be received by June 30, 2018.

• The deadline to submit the Reimbursement Request is August 31, 2018.

• Allocations are approximately seven (7) percent larger than last year’s, due to a one-time rollover of funds.

• Your agency’s budgeted allocation for FY2018 is $ 150,470 .

This year, I will be acting as the program administrator. Please address any questions directly to me at 817-820-1177 or [email protected].

Sincerely,

Travis Trevino Implementation Specialist




File #: Version: 118-7575 Name: Detention Center Door Control System

Status:Type: Agenda Item Consent Agenda



Title: Authorize the City Manager to enter into contract for the sole source purchase of a Detention CenterDoor Control System from Sydaptic, Inc. for $385,210.44 with aggregate price fluctuations of thelesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding isappropriated by the City Council to satisfy the City's obligation.

Sponsors:

Indexes:

Code sections:

Attachments: Expenditure Information Form - Sydaptic Door Controlsdoc.pdf


FromFred Bates, Jr.

TitleAuthorize the City Manager to enter into contract for the sole source purchase of a Detention Center DoorControl System from Sydaptic, Inc. for $385,210.44 with aggregate price fluctuations of the lesser of up to$50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the CityCouncil to satisfy the City's obligation.

PresenterSteve Dye, Chief of PoliceDaniel Scesney, Assistant Chief of Police


AnalysisThe Grand Prairie Detention Center inmate “Door Control System,” in its current configuration, is in need ofextensive repair, retrofit and redesign. The current system operates with a manual configuration, parts of whichare not integrated with audio visual systems and utility controls. Modern detention facilities and best practicescall for integrated systems that include automated technologies. With integrated utility controls, detention staffmembers will have the ability to remotely power down electrical outlets, shut off water valves and toggleinmate telephone systems. The addition of these automated technologies will; increase safety in the DetentionCenter for staff and inmates, reduce unnecessary facility damage, and increase its overall efficiency.

Sydaptic, Inc. is a Texas based company that has provided “diversified electronic designs and consultation” inthe detention center and jail facility industry since 1989. The full integration system offered by Sydaptic comeswith a lifetime warranty on Sydaptic-manufactured parts and a five-year warranty on parts made by other



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with a lifetime warranty on Sydaptic-manufactured parts and a five-year warranty on parts made by othermanufacturers.

The technology utilized by Sydaptic to allow full integration of all systems is proprietary and is not currentlyavailable from any other manufacturer. Sydaptic, Inc. is based out of Waco, TX and has provided their jailcontrol systems to many other governmental entities to include Dallas County, McLennan County, City ofWaco, Gregg County, and the City of Mansfield.


Financial ConsiderationFunding for the City Manager to enter into contract for the sole source purchase of a Detention Center DoorControl System from Sydaptic, Inc. is available in the FY 2017/2018 Crime Tax Fund (286110-68020).



CITY OF GRAND PRAIRIE

OPERATING BUDGET EXPENDITURE INFORMATION

FUND: Crime Tax Fund

AGENCY: Police Department

ACCOUNTING UNIT: 286110-68020 (Misc. Improvement)

AVAILABLE: $490,387

STAFF CONTACT: Ryan Simpson

VENDOR NUMBER: TBD

VENDOR NAME: Sydaptic, Inc.

CONTINGENCY: None




File #: Version: 118-7576 Name: NEC Facial Recognition Software

Status:Type: Agenda Item Consent Agenda



Title: Price agreement for facial recognition software from NEC Corporation for $50,000 for one year withthe option to renew for four, one-year periods totaling $250,000 if all extensions are exercised andauthorize the City Manager to execute up to four (4) one-year renewals with aggregate pricefluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficientfunding is appropriated by the City Council to satisfy the City's obligation during the renewal terms

Sponsors:

Indexes:

Code sections:

Attachments: Expenditure Information Form - NEC Facial Recognition.pdf


FromFred Bates, Jr.

TitlePrice agreement for facial recognition software from NEC Corporation for $50,000 for one year with the optionto renew for four, one-year periods totaling $250,000 if all extensions are exercised and authorize the CityManager to execute up to four (4) one-year renewals with aggregate price fluctuations of the lesser of up to$50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the CityCouncil to satisfy the City's obligation during the renewal terms

PresenterSteve Dye, Chief of Police, and Daniel Scesney, Assistant Chief of Police


AnalysisThe Grand Prairie Police Department remains committed to intelligence led policing by utilizing all availabletechnological advances to maintain a safe environment with a high quality of life. A recent advance in facialrecognition technology that uses the distinct advantage of a “non-contact process” has become available tolocal law enforcement agencies for use in the identification of individuals involved in criminal activity. Thiscrime deterrent system provides an application that the Department will utilize to increase its investigatoryefficiency and crime prevention performance.

The NEC Corporation is an award winning leader in the development of biometric systems and leads theindustry in the versatile implementation of any agency’s integrated system. NEC’s facial recognition programis capable of increasing the identification of criminal suspects, while dramatically decreasing the investigator’stime in attempting to identify suspects through traditional means. Based on industry research, there are noCity of Grand Prairie Printed on 2/1/2018Page 1 of 2


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time in attempting to identify suspects through traditional means. Based on industry research, there are noother systems in existence that come close to the performance of the NEC program software. The softwareprogram is capable of solving crimes that were historically unsolvable. Images from Closed Circuit Television(CCTV) footage and other media sources can be submitted for scanning against an ever-growing database ofhundreds of thousands of criminal facial images. This system will make the investigations more efficient andultimately assist in the overall achievement of the department’s mission.

Notice of bid #18031 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, andBid Sync; it was distributed to 16 vendors. There were no Grand Prairie vendors available for this commodity.One bid was received.

NEC Corporation meets all specifications and is recommended for award of the contract.


Financial ConsiderationFunding for the price agreement for facial recognition software from NEC Corporation is available in the FY2017/2018 Crime Tax Fund (286110). Funding for future fiscal years will be paid from that year’s approvedbudgets.



CITY OF GRAND PRAIRIE

OPERATING BUDGET EXPENDITURE INFORMATION

FUND: Crime Tax Fund

AGENCY: Police Department

ACCOUNTING UNIT: 286110 / 61065 (Contractual Service)

AVAILABLE: $91,039

STAFF CONTACT: Ryan Simpson

VENDOR NUMBER: TBD

VENDOR NAME: NEC Corp.

CONTINGENCY: None

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