city of grass valley closed session city council …

CITY OF GRASS VALLEY CLOSED SESSION

CITY COUNCIL MEETING

Lisa Swarthout Mayor Ben Aguilar Vice Mayor

Jan Arbuckle Howard Levine Hilary Hodge

NOTICE OF CLOSED SESSION MEETING NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF GRASS VALLEY WILL

HOLD A CLOSED SESSION MEETING ON TUESDAY NOVEMBER 24 2020 AT 600 PM IN THE MAYORrsquoS CONFERENCE ROOM OF GRASS VALLEY CITY HALL 125 EAST MAIN

STREET GRASS VALLEY CA 94945

Public Comments for Closed Session Items Only Call to Order Roll Call

1 CONFERENCE WITH LABOR NEGOTIATOR (GOV CODE sect 549576)

Name of CityAgency Negotiator(s) to Attend Closed Session Tim Kiser Andy Heath and Patrick Clark Employee Organization(s) Unit 2 ndash The International Union of Operating Engineers Stationary Engineers Local 39

2 PERSONNEL

Public Employee Performance Evaluation (Gov Code sect 54957)

Title City Manager

Adjourn

Posted

__________________________________________________________________________________ Date Time Taylor Day Deputy City Clerk

of 4

CITY OF GRASS VALLEY CITY COUNCIL MEETING



REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT ldquoSUCCESSOR

AGENCYrdquo 700 P M TUESDAY NOVEMBER 24 2020

COUNCIL CHAMBERS

GRASS VALLEY CITY HALL (LOWER LEVEL) 125 EAST MAIN STREET GRASS VALLEY CALIFORNIA

Telephone (530) 274-4310 ndash Fax (530) 274-4399

E-Mail infocityofgrassvalleycom Web Site wwwcityofgrassvalleycom

In response to Governor Newsoms Executive Order N-29-20 and Resolution 2020-09 Declaring the Existence of a Local Emergency related to the COVID-19 pandemic public participation in the City of Grass Valley City Council and other public meetings shall be electronic only and without a physical location for public participation until further notice in compliance with California state guidelines on social distancing City Council welcomes you to attend the meetings electronically which are scheduled at 700 pm on the 2nd and 4th Tuesdays of each month Your interest is encouraged and appreciated This meeting is being broadcast ldquoliverdquo on Comcast Channel 17 by Nevada County Media on the internet at wwwcityofgrassvalleycom or on the City of Grass Valley YouTube channel at httpswwwyoutubecomchannelUCdAaL-uwdN8iTz8bI7SCuPQ Indexed archives of meetings are available via this link as well Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to publiccityofgrassvalleycom Comments will be reviewed and distributed before the meeting if received by 5pm Comments received after that will be addressed during the item andor at the end of the meeting Council will have the option to modify their action on items based on comments received Action may be taken on any agenda item Agenda materials staff reports and background information related to regular agenda items are available on the City of Grass Valley website wwwcityofgrassvalleycom Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at wwwcityofgrassvalleycom subject to City staffrsquos ability to post the documents before the meeting If you do not have the means to participate in meetings electronically contact the City at (530) 274-4390 and staff will be happy to identify alternative means for you to participate

AGENDA A CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL B AGENDA APPROVAL

The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner

C REPORT OUT OF CLOSED SESSION

Page 2 of 4

D INTRODUCTIONS AND PRESENTATIONS

E PUBLIC COMMENT ndash Members of the public are encouraged to submit public comments via

voicemail at (530) 274-4390 and email to publiccityofgrassvalleycom Comments will be reviewed and distributed before the meeting if received by 5pm Comments received after that will be addressed during the item andor at the end of the meeting Council will have the option to modify their action on items based on comments received Action may be taken on any agenda item

F CONSENT ITEMS ndash All matters listed under the Consent Calendar are to be considered routine

by the City Council andor Grass Valley Redevelopment Agency and will be enacted by one motion in the form listed There will be no separate discussion of these items unless before the City Council andor Grass Valley Redevelopment Agency votes on the motion to adopt members of the Council andor Agency staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action (roll call vote)

1 Approval of the Regular Meeting Minutes of November 10 2020

RECOMMENDATION Council approve minutes as submitted

2 Local Emergency Proclamation (COVID-19) RECOMMENDATION Continuance of Novel Coronavirus (COVID-19) proclamation declaring a Local State of Emergency

3 Local Emergency Proclamation RECOMMENDATION Continuance of sinkhole proclamation declaring a Local State of Emergency due to extreme weather

4 Second reading of Ordinance 806 to amend the Grass Valley Municipal Code and the Development Code to allow certain cannabis uses in the Heavy Commercial (C-3) and Light Industrial (M-1) zoning districts RECOMMENDATION That Council conduct the second reading by title only and adopt Ordinance 806 that allows cannabis businesses to operate in the City of Grass Valley

5 Approve Resolution No 2020-56 Approving a First Supplemental Fiscal Agent Agreement and Authorizing Related Actions RECOMMENDATION That Council approve Resolution No 2020-56 Approving a First Supplemental Fiscal Agent Agreement and Authorizing Related Actions

6 Approve Resolution No 2020-57 Approving a First Supplemental Indenture Designating

Officers and Authorizing Related Actions RECOMMENDATION That the Board of Directors approve Resolution No 2020-57 Approving a First Supplemental Indenture Designating Officers and Authorizing Related Actions

7 Health and Safety Code Section 131464 Report on Fire Inspections

RECOMMENDATION That council 1) Accept and file the Grass Valley Fire Department report pursuant to Health and Safety Code Section 131464 annual inspections 2) Authorize the Fire Chief to submit report to the Nevada County Grand Jury for review as requested

Page 3 of 4

8 Updated Per-Diem and Travel rates for City Employees and Officials

RECOMMENDATION Approve Resolution 20-58 updating per diem and travel rates for City of Grass Valley employees and officials

9 Body Worn Camera (Axon) Contract Renewal RECOMMENDATION (1) Direct staff to move forward with the Police Department body worn camera contract renewal with Axon (2) authorize the Police Chief to sign necessary agreements subject to legal review and approve contract change orders up to 10 and (3) direct the Finance Director to make appropriate budget adjustments andor required payments

G ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND OR ANY ADDED AGENDA ITEMS

H PUBLIC HEARING I ADMINISTRATIVE

10 Award of Information Technology Managed Service Provider Contract RECOMMENDATION (1) Direct staff to move forward with the Integral Networks Contract and scope of work agreements (2) authorize the City Manager to sign necessary agreements subject to legal review and (3) direct the Finance Director to make appropriate budget adjustments and payments

11 Police Department Communications Infrastructure and Equipment Upgrade RECOMMENDATION (1) Direct staff to move forward with the project to upgrade the Police Department radio communications infrastructure pursuant to the attached Motorola Solutions contract and scope of work agreements (2) approve joining the H-GAC Cooperative Purchasing Program and authorize City Manager to sign necessary documents (3) approve the attached contract as a sole source procurement pursuant to 308140 (requires 45 vote) (4) authorize the Chief of Police to sign necessary agreements subject to legal review and to approve change orders up to 10 and (5) direct the Finance Director to make appropriate budget adjustments and progress payments

12 Approval of Deputy City ClerkManagement Services Analyst Job Description and Executive Contract Appendix A RECOMMENDATION That Council 1) approve the new job description and salary range for Administrative Services Director 2) review the proposed Deputy City ClerkManagement Services Analyst employment agreement 3) authorize the City Manager to execute the agreements subject to legal review and 4) authorize the Finance Director or the City Managerrsquos designee to make any necessary budget adjustments andor amendments to complete this action

13 Provide direction on the implementation process for the new cannabis ordinance RECOMMENDATION That Council provide direction on the items below related to the implementation and screening plan for the cannabis ordinance

14 Informational item on the award of $3499281 for the 2020 Community Development Block Grant (CDBG) for improvements to Memorial Park RECOMMENDATION Informational

Page 4 of 4

item only no action is required

15 Grass Valley Police Officerrsquos Association ndash July 1 2020 ndash June 30 2021 RECOMMENDATION It is recommended that the City Council adopt Resolution No 2020-60 approving the Labor Memorandum of Understanding for a one-year period beginning July 1 2020 through June 30 2021 between the City of Grass Valley and the Grass Valley Police Officerrsquos Association (Unit 6)

J BRIEF REPORTS BY COUNCIL MEMBERS K ADJOURN Posted ____________________________________________________________________________________Date Time Taylor Day Deputy City Clerk

Page 1 of 4

MINUTES OF THE CITY OF GRASS VALLEY

CITY COUNCIL MEETING OF NOVEMBER 10 2020

Lisa Swarthout Mayor Ben Aguilar Vice Mayor Jan Arbuckle Howard Levine Hilary Hodge

REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL

CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT ldquoSUCCESSOR AGENCYrdquo

700 P M TUESDAY NOVEMBER 10 2020

AGENDA

A CALL TO ORDER 703 pm by Mayor Swarthout PLEDGE OF ALLEGIANCE Mayor Swarthout ROLL CALL Council Member Arbuckle Council Member Levine Council Member Hodge

Vice Mayor Aguilar and Mayor Swarthout were present

B AGENDA APPROVAL No changes for the agenda

C REPORT OUT OF CLOSED SESSION Nothing to report out of close session

D INTRODUCTIONS AND PRESENTATIONS bull Mayor Swarthout awarded Vivian Tipton from the Hospitality House with the National Hospice

Month Proclamation E PUBLIC COMMENT ndash Public comments where received from Marilyn Pennington in regards

to shopping local as soon as she can park on Mill Street Sue Clark in regards to shooting practice next to the animal shelter and how its scaring the animals John Burnside in regards to the new raised island on Olympia Park Circle and commends Assistant City Engineer Bjorn Jones and his work and from Audrey Schwartz regards to putting racial justice on the regular agenda

F CONSENT ITEMS ndash Council Member Arbuckle moved to approve the consent agenda as submitted Vice Mayor Aguilar seconded and the motion carried by a 5-0 roll call vote

1 Approval of the Regular Meeting Minutes of October 27 2020




4 Adoption of Joint Powers Agreement and Bylaws for California Intergovernmental Risk Authority which permits the merger of Public Agency Risk Sharing Authority of California

1 - 1

Page 2 of 4

and the Redwood Empire Municipal Insurance Fund RECOMMENDATION That Council 1) approve and adopt Joint Powers Agreement and Bylaws for the California Intergovernmental Risk Authority which permits the merger or joining of the Public Agency Risk Sharing Authority of California and the Redwood Empire Municipal Insurance Fund 2) authorize the City Manager to sign the Agreement subject to legal review and 3) authorize the City Manager or his designee to work with CIRA on steps necessary to complete the merger

5 WWTP Soil Removal Project ndash Final Acceptance RECOMMENDATION That Council 1) authorize final payment for the WWTP Soil Removal Project 2) accept the project as complete 3) authorize the Assistant City Engineer to file a Notice of Completion with the County Recorder and 4) authorize the Finance Director to execute a budget transfer of Sewer Rate funds to fully fund the project

6 Update Job Descriptions for Battalion Chief Fire Captain and Fire Engineer

RECOMMENDATION That Council 1) approve the updated job description for Battalion Chief Fire Captain and Fire Engineer


H PUBLIC HEARING

7 Consideration of a Planning Commission recommendation to amend the Grass Valley Municipal Code and Development Code to allow certain cannabis uses in the Heavy Commercial (C-3) and Light Industrial (M-1) zoning districts RECOMMENDATION That Council after holding the public hearing 1) make the findings listed below 2) waive the reading of the ordinance in its entirety and read by title only and 3) introduce an ordinance approving the attached ordinance

bull Tom Last Community Development Director gave this presentation and explained the Planning Commissionerrsquos recommendations and some changes that had been made by staff since the last time that the council saw the Draft Ordinance

bull Council Members discussed the clarification of the Manufacturing and Processing license the pros and cons of having medical cannabis allowed because it current is not in the ordinance the size maximums and ways to alter those the setbacks that are in place

bull Public Comments were received from Forrest Hurd Maggie Phillips John Regal Shelley Salvato Abraha Valensky Sebastian Gotla Sarah Smalevill Daniel Fink Brad Simer Maria Herrera Wade Laughter Basil McMahon Diana Gamzon and Jonathan Collier in regards to adding the medical aspect into the ordinance and addressing the square footage concerns of being too restrictive

bull Council Member Arbuckle moved that City Council after holding the public hearing 1) make the findings listed below 2) waive the reading of the ordinance in its entirety and read by title only 3) modify the maximum square footage to be allowed over 4000 sq ft with a use permit and 4) introduce an ordinance approving the attached ordinance Council Member Levine seconded and the motion carried by a 5-0 roll call vote

I ADMINISTRATIVE

8 Review and consider adopting the Amended Final Budget for the City of Grass Valley and the Successor Agency for Fiscal Year 2020-21 RECOMMENDATION By MOTION approve the Final Amended Budget for the City of

1 - 2

Page 3 of 4

Grass Valley and the Successor Agency for fiscal year 2020-21 A 45s vote of the Council is required for adoption of budget modifications

bull Andy Heath Director of Finance gave the presentation of this item and explained where the City is at as of its financial positing which is doing a little better than predicted in the original budget

bull Council Member Levine wanted to personally thank Andy Heath for everything that he has done for the City of Grass Valley and make the numbers understandable Vice Mayor Aguilar is excited to see the bond savings that the City is having

bull Council Member Levine moved that Council approve the Final Amended Budget for the City of Grass Valley and the Successor Agency for fiscal year 2020-21 A 45s vote of the Council is required for adoption of budget modifications Vice Mayor Aguilar seconded and the motion carried by a 5-0 roll call vote

9 Fire Protection Services Agreement amp Implementing Documents

RECOMMENDATION That Council approve the following items and authorize the City Manager to execute the same as necessary 1) Fire Protection Services Agreement between the Cities of Grass Valley and Nevada City including the Workerrsquos Compensation Agreement and Fire Station No 54 Lease Agreement attached thereto as exhibits (pending final legal review of each) 2) Resolution 2020-55 waiving certain requirements of Civil Service Rules and Regulations regarding examination and selection of candidates and (3) Side Letter to Memorandum of Understanding for Unit 8 Grass Valley Career Firefighters IAFF Local 3800

bull Mark Buttron Fire Chief of Grass Valley and Fire Chief Goodspeed from Nevada City gave the presentation on this item and explained the reasoning the proposed service agreement and how this agreement would work between the two cities

bull Mayor Swarthout asked if Nevada City Council had signed off on this agreement which Chief Buttron confirmed had happened that morning All Council members think that this is a beneficial and good service to bring to both communities

bull Council Member Arbuckle moved that Council approve the following items and authorize the City Manager to execute the same as necessary 1) Fire Protection Services Agreement between the Cities of Grass Valley and Nevada City including the Workerrsquos Compensation Agreement and Fire Station No 54 Lease Agreement attached thereto as exhibits (pending final legal review of each) 2) Resolution 2020-55 waiving certain requirements of Civil Service Rules and Regulations regarding examination and selection of candidates and (3) Side Letter to Memorandum of Understanding for Unit 8 Grass Valley Career Firefighters IAFF Local 3800 Vice Mayor Aguilar seconded and the motion carried by a 5-0 roll call vote

J BRIEF REPORTS BY COUNCIL MEMBERS

Council Member Levine enjoyed and was amazed by the Open House Tour of the Holbrook Hotel and wants to say that he has talked to Mike Dent and they are good friends and laughed a lot Council Member Hodge wants to remind everyone that Facebook isnrsquot necessarily a place to engage with the Council Body and does not think that the friction and the argumentative communication is productive way to communicate and wants everyone to understand the reasoning behind the cancellation of Cornish Christmas in the traditional fashion But wants to make sure that everyone is reminded of the true reasoning and Christmas spirit that our local

1 - 3

Page 4 of 4

community brings Council Member Arbuckle is excited that she has gotten re elected and is happy to be back and thanks for everyone for voted her Vice Mayor Aguilar wants to congratulate all of the new recently elected council members and looks forward to working with them in the upcoming years He also wanted to comment on how amazing the Holbrook Hotel looks and encourages everyone to go check it out Mayor Swarthout is very grateful that the Holbrook investors choose our town to invest in she also address our COVID numbers are increasing and we may be moving into the red tier and she encourages everyone to continue to social distancing and try to be COVID safe

K ADJOURN

The meeting was adjourned by Mayor Swarthout at 926 pm

_________________________________ _____________________________________ Lisa Swarthout Mayor Andy Heath Administrative Services Director

1 - 4

Front$ontTa

Marilyn Penningrton

Saturday Norember lWZg 925 PM

Public CommertsShop Local$ubfcct

I will be happy to shop local as roon as I can part on Mlll StrcEt botween Heal St and Maln Strcet

Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject

Begin fonrarded message

From Sue Clark lttallteacher2gmailcomgtDate November 62020 at 52808 PM PST

To publiccityofgrassva lleySubject Shootlng practlce near the anlmal shelter

To Grass Valley City CouncilI walk the wonderful Wolf Creek Trail almost every day lt gives me a lot of joy and I am grateful that you constructed itHowever there is a lot of shooting from near the animal shelter I think its police practicing

The animals are terrified as it is and when the shooting starts they literally start screaming (not just barking)It breaks my heart and I wanted to let you know that I was hoping you could figure out a solution to this I do think theanimal shelter is improving in the care it is providing but the shooting is just toxic for these terrified animalsRespectfullySusan Clark5307988215

Sue ClarkFriday November 6 2020139 PM

Public CommentsFwd Shooting practice near the animal shelter

1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside

Tuesday November 102020 456 PM

Public CommentsBjorn Jones

Raised central island added to Olympia Park Circle mini-roundabout

Ladies and Gentlemen of the City Council

I am John Burnside a licensed civil and traffic engineer I live in Big Oak Valley I retired in 2004after forty years at Caltrans where had Iearned the traffic engineerang benefits of modernroundabouts Since my retirement I committed my professional expertise to assist in theirdevelopment as a safety-based traffic control devise

commend vour Assistant CiW Engineer Biorn Jones who is responsible for the design andinstallation of the raised central island that was added Iast Tuesday to the Olympia Park Circlemini-roundabout the one near Ben Franklins Bjorn welcomed my participataon in the designprocess which was new engineering territory for both of us Working together we selected a 20-foot diameter island We agreed that it needed to be off-center to ease the main move-the leftturn exit from the driveway Bjorns final location for the island was Iess than two feet frommine Now that its built I think Bjorns choice was better as it looks like its centered My locationwould have been more obviously off-center Aesthetics are important

Now if this meeting were in-person instead of streaming I would yield my remaining time toBjorn as he can answer your technical roundabout questions Thank you

John Burnside PE TEDesigning roundabouts since 1985INs and OUTs of ROUNDABOUTS IncA Catalyst for Well Designed Modern Roundaboutslnitial designer of the ZOLB roundabout in Olivehurst CA

using the Howard McCulloch method of design

530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq

audrey schwanzTueday Nolember 1AZA20 559 PM

Public CommenBPublic commentSubfcct

To Oty CouncilHello urould you please start puttln3 raclaljustice on the agenda Arc you vrorklrq to rnahe grass valley a safie place farElacb lndfienouS and Feople Of Color Would you please be traneparent on the matter

Would you also pham start including a land acknowledgment at erery meeting

Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day

FromSentToSubiectAttachments

DIANA GAMZONTuesday November 102020 700 PM

Public CommentsVoice Mail (3 minutes and 11 seconds)

audiomp3

hello my name is DIANA GAMZON and im executive director of the nevada county cannabis alliance a tradeassociation representing over three hundred members of the local cannabis industry we provide educational supportand public policy initiatives that promote a thriving local cannabis industry in the county i want to thank the grass

valley is to be council and grass valley s to the staff for your openness to welcome a cannabis industry into the citylimits after joining the effort to establish a regulated cannabis industry in about accounting we understand the grass

valley is moving cautiously into canvas regulation and with respect to this attitude we have modified ourrecommendations tonight to help balance what is needed to start a cannabis industry with the communityconsiderations The current proposed zoning and setbacks eliminate viable available partials in which cannabisbusinesses would be able to operate We encourage the Council to consider expanding zoning in areas withcompatible uses for cannabis businesses and other light industrial allowances such as the use of overlays in generalindustrial business parks in special development areas With strict limits on the available parcels were welcominginto the community well funded out of town operators versus helping locals open businesses Please ensure thisordinance is iaccessible to local residents lying to operate craft cannabis businesses by reducing the residential set

back from 500 feet to 250 feet Additional light industrial parcels become available While still providing the city withthe desired residential set back buffer in addition we strongly recommend expanding the zoning for retaildispensaries the zoning is currently limited to heavy commercial and light industrial with common businesses such

as auto repairs heavy machine suppliers and industrial storage dispensaries operated the cash only business in

locating these businesses and heavy industrial areas composed risk of less visibility from law enforcement this puts

both employees and patrons at risk the economic ripple effect of dispensary s have been well documented in

communities throughout the county country and there is a direct correlation between money spent its trendingrestaurants shopped and special specialty stores the ordinance can serve as a foundation for creative careeropportunities for locals examples of jobs include chief financial officers Scientist supply chain managers andmarketing specialist specialists Testing labs often hire PhD positions the limit on the sides of manufacturingbusinesses has not yet been justified and it limits entrepreneurship and innovation the restriction also does not allowbusinesses to pivot in the future the twenty eighteen grass valley strategic plan continually appoint appoints todiversifying the economy providing opportunity for non traditional retail supporting small farmers and providingopportunities for industrial businesses to thrive in addition line four B eleven express is the goalto evaluate theeconomic social and community impacts of a dispensary we are here to today to advocate for an industry that is in

alignment with with the existing goals set out and adopted by the city We encourage the Council to consider thecomments provided by the industry this evening as you deliberate We recommend that the Council vote to considerthe recommendations that have been provided Thank you for your consideration

You received a voice mail from DIANA GAMZON

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1

1 - 9

Taylor Day

FromSentToSubjectAttachments

MC MAHON JAMES



audiomp3

hello good evening my name is basil mcmahon i live at one eight five seven two is trying to place in unincorporatednevada county im calling to encourage got five city council to consider a few changes to the ordinance has

proposed Yeah lm an owner and operator of a cannabis distribution and manufacturing business in Nevada Citycalled Rough and ready goods and we have a facility here lts about 5000 square feet By no means is it a large

space Half of our facility here is for our distribution business with one license and approximately the other half ofthe manufacturing license And I understand that this citys proposal is to limit the size as the square footageallowed for manufacturing businesses i dont understand the justification forthis restriction i can understand thatyou know perhaps the rationale for for setbacks or for restricting the zoning but what is the rationale for restrictingthe size of the manufacturing business and if there is a rationale why why is that limits for at five thousand squarefeet and not say ten or fifteen thousand square feet i dont expect there to be enormous manufacturing facilitiesgetting set up in grass valley its just not actually all that practical most businesses operate in moderately sized

facilities but to keep it to you know a couple thousand square feet would really restrict the ability of thosebusinesses to succeed similarly i encourage you strongly to reconsider the proposal to tax cannabis based on itspotency there are a lot of products on the market which why are you know use responsibly and are more potentthan seventeen percent it could be at absolute deal breaker for businesses trying to get set up and to follow therules and participate in the legal marketplace and to pay taxes so i strongly encourage you to reconsider thatparticular portion of your morning thank you very much for your consideration have a good day

You received a voice mail from MC MAHON JAMES

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Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER

Tuesday November 10 020 655 PM

Public CommentsVoice Mail (1 minute and 49 seconds)

audiomp3

yes my name is wade laughter i live on idaho maryland road iwish to submit comment on the proposed cannabisordinance for you that you are considering this evening i would as a long time user of medical cannabis for myglaucoma as well as someone who has helped many persons will need cannabis i Thank you we consider theimportance of medical cannabis designation for your dispensary s There are people who need cannabis Yes youngpeople 18 oh to 21 year olds can come into a dispensary if they have a cannabis recommendation and its a medicaldispensary But wouldnt you rather they were buying their cannabis at a dispensary instead of in the parking lot atSafeway i would also encourage you to consider That the zoning that and set back requirements in your proposed

ordinance really severely limit the opportunities for cannabis businesses to take hold and flourish in your city lt willdrive up the price of real estate or those select few properties to the exclusion of all other properties i wouldencourage you to do put together an ordinance that will help and industry actually succeeded in grass valley And ldlike to close by thanking those of you on the Council for your service to this community and for consideration of thiscontroversial topic in the Community of Grass Valley Thank you

You received a voice mail from MONICA SENTER

Thank you for using Transcription lf you dont see a transeuroript above its because the audio quality was not clear enough totranscribe

Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


Public CommentsCannabis Business Ordinance public Comment

Dear member of the Grass Valley City Council

My name is Maria Herrera Im once again submitting a public comment similar to my email to the Grass Valley Planning

Commission hoping this time my public comment could be taken into consideration I am a board member of theNevada City Cannabis Alliance and for the past four years I have worked as a consultant helping cannabis businesses

acquire local and state licenses and set up operations in Nevada County throughout California and other states wherethere are existing cannabis regulations such as Oregon and lllinois

I commend city staff and the citys efforts to begin the process of establishing a cannabis business ordinance that has thepotential to positively impact the citys economic development goals

However as written the ordinance has the potential to stifle the benefits the city could potentially reap from having a

cannabis business ordinance

First the zoning restrictions in the current draft of the ordinance could inadvertently create a gentrification effect thatcould displace existing businesses in the proposed green zones When zoning regulations such as this are establishedin such a restrictive manner landlords in those areas would be willing to evict or displace existing businesses under theflawed premise that they could charge a higher rent per square footage to cannabis tenants than they are currentlygetting from existing tenants This has proven true in places like Sacramento which experienced the displacement ofother manufacturing industries and services such as auto body shops to give way to higher paying tenants in thecannabis industry some of which in the end couldnt bear the burden of higher rents This would neither serve residents

of Grass Valley existing businesses or future cannabis businesses

Reducing the residential setback from 500 to 250 feet could make more parcels available for the proposed use

Second the restriction on the square footage allowed for manufacturing businesses (4000 square feet) is arbitrary anddoes not take into consideration the space needed to operate a compliant cannabis manufacturing facility that is safeand congruent with state requirements

Third the restriction for distribution companies on their ability to distribute to other cannabis businesses such as

manufacturers and other distribution companies is also arbitrary and does not take into consideration how the cannabisindustry supply chain works Many cannabis distribution companies focus on bulk sales or wholesaling while othersprefer to focus on packaging and labeling products that are ready for distribution to retail As city staff and legal advisorssurely must know and as per state regulations cannabis retailers can only receive products packaged in its final formwhich includes weight and dosage restrictions tamper evident sealing and full information panel Restricting what typeof businesses cannabis distributors can compliantly and legally distribute products will greatly hinder the businessability to diversiff based on facility layout and expertise These kinds of restrictions would not allow for a healthy and

thriving supply chain distribution model

Lastly I will let other speakers touch on the draft ordinances lack of access for patients or Medical Use which wouldeliminate access to those needing medical cannabis most among other points that would create barriers to entry formany cannabis businesses

5

1 - 12

Agaln thls k a grcat firct step lnto crsatlng emnomh opportunity ln 6ras Vallery ar rve more fiorumrd ectabllshlng anordinance that wguld allow fur the permlttlng of what the st tE hrs deemed esoenthl buslnesseuros during this pandemle

Howruel mmh more onsHeriation needs to be Etven ts how the lnducsy cunenily operates and what nrculd allow forthe succesrful establishment of a cennabls industry eco$ystGm in 6raso Valley slmilar to Nevada City

Thanks fior your conslderetion

Sincercly

Meria llerrcra

Maria HeneraSenior Consultant

9H78-3108El-

Nevada Cify Califomia

6

1 - 13

Taylor Day


Unavailable



audiomp3

Yes good evening My name is Brad P Simer I actually live in Alta Sierra on Brewer Rd but I want to comment onthis evenings agenda My concerns as being the former vice chairman for the Americans for Safe Access GroupComma i think its extremely important that we expand zoning basically we have limited commercial space andallowing the zoning To allow to you know being commercial and neighborhood Flex center and allow for a nonretail businesses within the within the special development areas is important thing said facts i think that we shouldkeep the set backs for educational institutions an reduce residential setbacks from five hundred to two hundred fiftyfeet if you look at the cannabis businesses that are existing they have extremely good relationships with all of theirneighbors and i think that would be maintained going with in residential Medical use my my whole thing involved inthe cannabis industry has been based on medical use And I think that we should have a retail option to promoteaccess for medical cannabis patients ive always worked in that way and i think thats an important thing i wouldalso like to see the processing license added to fulfill on need for local cannabis farmers basically their ability to alsoprocess materials on their farms a lot of times they have to ship that material off the farms which is anotherextensive cost involved in the project and then basically id like to see removed any of the arbitrary requirements onmanufacturing including square footage limitations as well as restrictions from manufacturing licenses Holding are

also a retail license i would like for this to move forward i appreciate your time this evening and i look fonruard toseeing progress on these issues thank you very

You received a voice mail from Unavailable

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Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3

Good evening I am calling to leave a public comment in regards to the cannabis ordinance that the Grass Valley CityCouncil will be considering tonight My name is Sarahs Mail I am in Nevada County resident and an attorney whopractices in Nevada City and around Nevada County My law firm Origin group law works primarily with cannabisbusinesses who hold or are in the process of obtaining local permit and state license is related to the cannabisindustry i want to start by thanking the city council for its willingness to consider cannabis businesses within the cityof grass valley i really believe that expanded access to cannabis permits and license types within the county willallow revenue to stay within the county and also provide the permitted cultivators and the unincorporated area ofnevada county and increased ability to work with local distributors manufacturers testing laboratories others in thesupply chain and allow us to keep those revenues within the county by opening up some options in the city of grass

valley i do have a few specific recommendations related to the proposed ordinance the first is that i stronglyencourage the city council To allow retailers to obtain both medicinal and adult use license designations themedicinal designation allows cannabis patients to purchase additional amounts of cannabis in cannabis productsthat may be necessary for patients medical needs in which are otherwise inaccessible Because there are morerestrictive limitations on amounts that may be purchased under an adult use only licensed retailer this second itemthat i would like to speak about relates to the license types i strongly encourage you to add a processing license

many nevada county cannabis farmers cant process their own cannabis plants following harvest on their ownproperties because they dont have appropriate facilities and so allowing processing facilities within grass valleywould just allow some additional options and again keep some revenue within the county as well as the local

farmers business so they dont need to go to folks in sacramento in other areas the last thing i want to mention is i

would ask that you remove the arbitrary requirements relating to manufacturing businesses including the squarefootage limitation and then the and the limitation also holding a retail license and then increase the available zoningareas for all license types thats about all thank you so much for taking the time to listen and to talk about this reallyimportant issue we appreciate you an look forward to listening to the meeting tonight thanks so much

You received a voice mail from SARAH q^tAl FVll I


Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK

Tuesday November 102O2O 522 PM

Public CommentsVoice Mail (56 seconds)

audiomp3

My name is Daniel Finh license cultivatuer here in Nevada County Specialty cottage cultivation license I M calling torecommend that processing licenses added to the list of available permits in Grass Valley as the high cost

permitting a commercial building on my farm holds me back from being able to do it and i have need of all safe

processing its a really good license type it does not involve cultivation and it provides a lot of jobs entry leveljobs at

that and i think it could be good for the industry of grass sally even a single processing facility to potentially create

ten or a dozen jobs thank you for hearing me today have a good day

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9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3

Hey good evening City Council my name is Sebastian GOTLA and my recommendations this evening are comingfrom my perspective is a licensed medical cannabis cultivatuer board member of the Nevada kind of Cannabis

Alliance and as a resident of Nevada County for over 30 years As a board member of the Nevada County Cannabis

Alliance have had the honorable duty Of serving as the Compassion Committee chair the compassion committeewas founded in part to help local patient obtained free and low-cost medicinal cannabis medicine typically provide

cannabis to patients with catastrophic an incurable diseases Such as children with severe epilepsy compassioncommittee is also exploring other opportunities in which the local E license cannabis businesses can help improvethe health and wellness of other at risk and vulnerable patients of our community in order to comply with state lawthe cannabis medicine must be distributed by licensed retail outlet for dispensary With the Grass Valley dispensarywere not allowed to also have a medical designation they would not be able to have a compassion program inGrass Valley please allow the grass i dispensary to also have a medical designation for the compassion committee is

able to expand beyond nevada city in providing education and access to donated local cannabis medicine for thosepatients in critical needs id like to operator ialso asked please include cannabis processing license types in thisordinance the licensed cultivators in nevada county need additional processing services locali The cost of building an

outside processing building is not a feasible option for most cultivators During the first few years of business byallowing processing licenses types and encouraging processing businesses Grass Valley will be adding significantvalue and economic opportunity to the community at large thank you for taking the suggestions in to yourconsiderations

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11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3

good evening councilmembers My name is Abraham Volinsky lm the owner of a green Hummingbird farm a local

medical cannabis family farm in Grass Valley I know the tax is not on the agenda tonight I wanted to the console toaddress the THC tax in the near future I have concerns that if this is not wont be addressed then the industry is a

non starter from the beginning especially when in nevada city such tax does not exist many products with high THC

are in high demand and and less grass valley is able to meet the market demand both consumers and producers willChoose to shop and produce somewhere else again nobody cities for example THC tax is very importantconsidering when adopting an ordinance were the console is expecting job growth and new sources of revenue i

would like also to see indoor cultivation options in the ordinance and left Two it allows for medical use designationsfor medical patients depending on cannabis This is very important a thank you for the time But

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L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3

Hi my name is Shelley SALVATO tour and lve been 30 30 year resident of Nevada County raised my son s here

ive been an active volunteer with Nevada County Cannabis Alliance Over the years lm actively working at thedispensary And I my goal is to have a canvas manufacturing business producing high THC salves and lotions and

ive been looking for available locations in the proposed zoning however there is a lack of inventory in my last

search for location only brought up vacant land i plead with you guys to please open up the zoning to allowopportunities for locals to open businesses with a limited available parcels and restrictive zoning it seems that onlyout of county heavily funded businesses will be able to open along idaho maryland in light industrial zoning thereare few options were available parcels if only the residential set back was reduced from five hundred feet to twohundred feet may be helpful to understand that non retail cannabis businesses are not open to the public in veryselect regulations very strict regulations for security and out odor control to think that a youth would enter thesefacilities is mere nonsense it would not happen please dont handicap locals waiting to enter the industry due torational fears based on out dated Concerns related to prohibition These are professional businesses that deserve

the same respect as other businesses operating in light industrial My business would be no different than someonemaking lavender hand cream Also an aside as someone who aspires to produce high THC creams for topical use totreat skin conditions I highly recommend that the Council consider removing the THC tax at a future councilmeeting theres no way theres the tax revenue will be realized if that remains in fact i dont think any cannabisbusiness will choose to open if that tax remains THC tax will prove to be the the biggest handicap to the industrystarting in grass valley I have also been working in about a city at Elevation 2477Ihe last two years and I see howhigh are these taxes are already Just sales tax Nevada City tax and the excise tax and its really hurting theconsumers especially the elders of our community Who are you know really looking for high quality product so

anyl ay thank you very much i live at one oh four two four sun shadow circle in nevada city my phone number is fivethree oh five seven five one seven nine four

You received a voice mail from SHELLEY SALVATO

Thank you for using Transcription lf you dont see a transcript above its because the audio quality was not clear enough totranscribe-

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13

1 - 19

Taylor Day

FromSenttoSubjectAttachments

WIRELESS CALLER


Public CommentsVoice Mail (5 minutes)audiomp3

hello good evening my name is john regalwith medicus industries in nevada city located on new mohawk road and

id like to thank the city council for taking my comments tonight i would like to comment on a few areas the first onewould be the medicinal designation that is under consideration its very important for dispenser used to have himadditional designation there are many patients out there that rely on cannabis products to ease their elements itsits a very real product very real solutions for these patients and adding a additional designation with allowdispensarys too provide for patients on a compassion program which allows patients to receive medicine at no costor very low cost to deal with their ailments the second area id like to touch on is licensing types and they needed tofill the for the farmers out there who lack the ability to process campus on their farmers lts very very expensive tobuild out the infrastructure having this type of ability For farmers will create job opportunities and new sources ofeconomic activity and job growth and an opportunity for the city of Grass Attic capitalized on that revenue streamTheres many many jobs that are needed in that realm the third would like to touch on is zoning and this is a bigone because the zone regulations that i reviewed that are currently under consideration Dont seem to really supportthe industry or provide for the best use of space currently dispensary s are limited to see three space heavy

commercial space which is more common with automotive shops roofing companies storage facilities etc and

theres a number of problems with that type of zoning besides the the fact that its there in more remote areas itallows for a greater Opportunity for robbery and theft and things of that nature it puts the patrons of this anddoesnt doesnt put them out in a place that they are more visible to law enforcement and able to have crimeprevention through a good design good public exposure further or not having properties zoned in areas that are

more prevalent it limits the available space for these businesses to operate and in fact will cause cost per square footto go up substantially because theres less available space and it will also displace other types of businesses thatneed to be in those spaces so it just seems to make sense to put dispensaries into an area that will supporteconomic growth alot of these dispensary s people that visit visit these dispensaries will also go to a dry cleanercoffee shop sandwich shop if theyre nearby and they need those services so i would like that to be considered as

well the fourth area is set backs set backs in place now were proposed setbacks it seems to me that you know

setbacks are certainly needed in there we are clearly are there for a reason however Cannabis businesses with theexception of retail are not out in front of the public manufacturing processing etc are usually off the main strip and

dispensarys are more in the retail sector these setbacks for processors and others just creates more problems forthem to find space and be able to afford that space that is city allows for a different set back limitation then grass

valley is proposing i would encourage you to look at those setbacks and work to be in line with those and finally fifthon my list here is the requirement on manufacturing businesses for their square footage limitation This this really

limits potential manufacturer

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L4

1 - 20

Taylor Day


UnavailableTuesday November 102020 530 PM


audiomp3

hi my name is maggie phillips born im a citizen of nevada county and have been watching local and state cannabispolicy developments for many years now but weve all learned over these past few years is that the statewideregulations for legal cannabis businesses are truly complex and unique to the canvas industry The City Council Dad

Hot Committee last met nearly four and a half years ago ln June of 2016 prior to state legalization Since then a

significant amount of state legislation and industry regulations have been issued an revised lts important for theCity Councilto make decisions and adopt an ordinance based on present day industry standards and market drivendata versus conversations from over four years ago Fears associated with prohibition and legalization have proven

to be unfounded and we can look to our neighbors in Nevada City as to what a successful emerging industry lookslike That is completely unnoticeable to the general community i care about the economic vitality of our communityand it seems were going to continue to experience increased economic stress due to covid cannabis is an essential

industry and has proven locally and statewide to stand out as a pillar of economic stability during economic

hardship i look forward to grass valley and bracing this industry and appreciate your time and consideration thisevening i would encourage the council to make decisions tonight that will help build a new industry and provide

Fresh opportunities for tax revenue Please look at the reality of what a healthy highly regulated industry looks like

and do not rely on stories of what the industry was feared to look like prior to legalization Lets put our economicfuture 1st Thank you



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1 - 21

Taylor Day


FORREST HURD



audiomp3

hello my name is FORREST HURD and im calling to leave Public Comments for tonight agenda item pertaining tocannabis allowance in grass valley many people might have heard about my son stylist HURD during the measure wwork And ongoing work in Nevada County as pertains to the rights of children whose lives depend on access tomedical products that are based in cannabis im calling tonight because i am just very concerned about Grass

Valleys decision to not allow for medical cannabis in their communities And ljust want to hopefully reiterate thatchildren like my son Silas who was in the papers and on the news whose life genuinely depends on access Live in

our community here in Grass Valley and when we only allow adult use essentially what were doing is saying that all

access is available except for those whose lives may depend on it Now I know that when people are not really upto state with the science and the situation that pertains to children in cannabis they hear the word children and theyget nervous but the reality is children with these conditions you dont hear about adults because they dont live tobecome adults Without treatment options when all other medical treatment options and we have neurologistsspecialists who are giving parents guidance in these treatments in all they need is a place to have safe in legal access

i would encourage grass valley who Not make it a crime in their community for a parent to legally save their childslife Please consider adding medical do your allowance is in your community Our community because Without thatwe are doing all of the four profit activity and none of the moral and ethical activities that comes along withbringing cannabis in our society please also consider expanding zoning for businesses reducing set back add a

processing license type and remove arbitrary requirements on manufacturing business is all of these things add upto more access for those who need it most and no one wants to go home at night and say yeah we allowed all of theparties but no option for the most desperate in vulnerable in our community thank you

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L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3

hello my name is jonathan collier and i live at one oh six nine six cedar song road im a former board member thenevada county cannabis lines and the california grows association and the author of the craft kansas revolution first i

hope that this comment as well as all others are given that fold deal iwas somewhat appalled that during theplanning commission that the detail and death my comments as well as many others with her face in a single

sentence i hope the public process will be more fully respected tonight as someone who has had the privilege to sit

with various grass valley city council members and staff regarding what counts regulations would look like in the cityof grass valley ive always respected and appreciated the proship patience learning by the experience of others andrespecting the wishes of the constituency that the city is adopted it has now been over four years since many ofthose conversations began Cannabis has gained overwhelming acceptance throughout our country and across theroad There are still many difficulties in our state especially those associated with the traditional market that persists

primarily because the majority of jurisdictions although having popular support had failed to move fonruard withadopting the appropriate regulations lm encouraged that Grass Valley is finally given the opportunity for legal

entrepreneurs and professionals and mechanics industry to operate within the city limits however i am concerned

that this progress is in appearance only i say this because the canvas orders can be proved tonight that is so

restrictive but only in a handful of businesses can move forward if that i researched available properties that wouldbe available to kansas businesses given the current restrictions zoning and the set backs from residence in schoolsthere about thirty total units that can be used for cannabis permits within the city limits of these none are availablefor rent and one is available for purchase so in reality we are writing in order to allow for one possible business tooperate lt is the city strategy to restrict the number and size of business to make it friendlier to local businesses This

is exactly the opposite of what will happen with the current policy since there are so few available space is it willtake extremely well financed large businesses that youre a promise whether thats the purchasing a property orbuying out leases from existing business is something we also do not want to see these rates that we think theheavily restricted zoning and set back limitations that are being proposed send it to be allowed in C two zoning and

reduce or remove the set backs from residential zones we do not have to look far for successful models of regulated

cannabis industry i know there is a disinclination to look at nevada city as an example but at the end of the day theyserve much of the same community in savannah city s adopted their owners in twenty eighteen that had been jail

complaints and many of the fiercest opponents are now spanish allies once theyve witnessed the professionalism

and standards are these business owners if you create a broken system you are either not attract any partners orworse the wrong type of partners Go to system that works and youll be well rewarded there are a lot of wonderfuloperators waiting to be in their businesses Lets let them do it Thank you so much

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City of Grass ValleyCity Council

Agenda Action Sheet

Council Meetine Date Novernber 242020 Date Prepared November 192020

Prepared bv Timothy M Kiser City Manager

Ig Local Emergency Proclamation (COVID- I 9)

Recommended Motion Continuance of Novel Coronavirus (COVID-I9) proclamationdeclaring a Local State of Emergency

Asenda Consent

Backsround Information On March 52020 the City Manager acting as the Directorof Emergency Services forthe City of Grass Valley and the Disaster Council (Vice MayorAguilar and Councilmember Arbuckle) declared a local State of Emergency to ensureemergency personnel can obtain equipment and resources in the most timely and effectivemanner In accordance with the Emergency Savices Act Section 8630 (b) the governingbody must ratifu the declared emergency within 7 days for it to rernain in effect On March102020 at the Grass Valley City Council Meeting the City Council approved Resolution2020-09 Proclamation of Local Emergency The City Council shall review at itsregularly scheduled meeting until the local emergency is terminated the need forcontinuing the local emergency

On March 162020 the City Manager acting as the Director of the Emergency Servicesforthe City of Grass Valley and the Disaster Council (all five Council Members) declaredthat all commercial places of public assernbly with a Fire Code occupancy limit of 25 ormore persons shall no longer operate for commercial purposes Places of public assemblyinclude but are not limited to movie theaters performing arts venues and auditoriumsThis action does not include restaurants andor similar uses and does not override theFirst Amendment right of persons to congregate for non-commercial activities To reducethe spread of COVID-I9 the Disaster Council approved at the Director of EmergencyServices request waiving the administrative charges for using credit cards to pay utilitybills for the next 60 days For more information see attached Grass Valley DisasterCouncil Order 2020-01

On April 14 2020 the City Council authorized a local financial emergency and thenecessity to layoffmultiple city employees to mitigate the economic impacts of COVID-19

Council GoalsObiectives Continuance of the proclamation declaring a Local State ofEmergency due to prepare against coronavirus COVID-I9 executes portions of CityStrategic Goal 6 Public Safety The City of Grass Valley is devoted to providing a safe

Place to Live Work and Play

GIWPDATAICOUNCIL MEETINGS ACENDASU020| 1242020ActioD ShctsU EEqgEcy Proclmdiotr for COVIDI9 (FiDal) tk (3)dm Agenda

Item 2 - 1

City of Grass ValleyCity Gouncil

Agenda Action Sheet

Fiscal Imoact The Fiscal Impact is anticipated at more than $940000 loss in the General

Fund and $550000 loss in Meastre E Sale taxes fund over the rest ofthis Fiscal Year andFiscal Year 2020-21 but due to the constantly changing impacts of COVID-I9 the actualfiscal impact may change

NA AccountNA

Reviewed bvtnt( Citv Manaser

GIWPDATAICOLNCIL MEETINGS AGENDAsuo2ou 1242020Actid Shcd3u ED6gacy ftoclmdim f6 Crovlllg (FiDal) rL (3)dos Agenda

Item 2 - 2

Gity of Grass ValleyCity Counci

Agenda Action Sheet

Council Meetine Date November 242020

Prepared bv Mark Buffron Fire Chief

Eg Local Emergency Proclamation

Date Prepared November 192020

Recommended Motion Continuance of sinkhole proclamation declaring a Local State ofEmergency due to extreme weather

A Consent

Backeround Information On January ll2017 the City Manager acting as the Director ofEmergency Services for the City of Grass Valley declared a local State of Emergency as a resultof damages caused by extrerne weather In accordance with the Emergency Services Act Section8630 (b) the governing body must ratiff the declared emergency within 7 days for it to remain ineffect Resolution 2Ol7-02 Proclamation of Local Emergency was ratified on January 17fr at aspecial meeting of the Grass Valley City Council The City Council shall review at its regularlyscheduled meeting until the local anergency is terminated the need for continuing the localemergency

Council GoalsObiectives Continuance of the proclamation declaring a Local State ofEmergency due to extreme weather executes portions of City Strategic Goal 6 Public Safety

The City of Grass Valley is devoted to providing a safe Place to Live Work and Play

Fiscal Impact The Majority (more than 75) of the costs should be reimbursed by variousagencies

Funds Available NA Account NA

Reviewed bv rfuM rrrManager

GWPDATAICOUNCIL MEETINGS AGENDAS202OI 1242020Action Sheets3 Emergency Proclamation foTCOVID-19 (Final) tk

(2)docx Agenda Item 3 - 1


Agenda Action Sheet

Council Meeting Date November 242020 Date Prenared November 182020

Preoared bv Thomas Last Community Development Director 4

Iig Second reading of Ordinance 806 to amend the Grass Valley Municipal Code and the DevelopmentCode to allow certain cannabis uses in the Heavy Commercial (C-3) and Light Industrial (M-l) zoningdistricts

Recommended Motion That Council conduct the second reading by title only and adopt Ordinance 806that allows cannabis businesses to operate in the City of Grass Valley

1g1[g Consent

Backsround Information At the meeting of November 102020 the City Council held a public hearingand introduced the attached ordinance The ordinance repeals and replaces Chapter 560 of the GVMCrepeals Section 1720035 and amends Table 2-10 of Section 1724030 of the Development Code Theseactions will allow certain cannabis businesses to operate in the City limits Council approved two changesto the ordinance 1) to allow manufacturing businesses greater than 4000 sq ft with a use permit and 2)clarified that processing would be allowed under the manufacturing category though it is a separate typeof state license Those changes are included in the attached ordinance

Council GoalVObiectives The item executes portions of work tasks towards achievingmaintainingStrategic Plan - Economic Development

Fiscal Imnact The processing of this application will be funded by the General Fund

Funds Available General Fund Account 100-5105

Reviewed bv

fo-ciw Manager Finance Director

Attachmentsl Ordinance 805

GWPDATACOUNCIL MEETINGS AGENDAS2020l1242020AAS CDD Cannabis 2nd readingdocx

Agenda Item 4 - 1

1

ORDINANCE NO 806

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY REPEALING AND REPLACING CHAPTER 560 REPEALING SECTION 1720035 OF CHAPTER 1720 AND AMENDING TABLE 2-10 OF SECTION 1724030 OF CHAPTER 1724 OF THE MUNICIPAL CODE REGULATING COMMERCIAL CANNABIS ACTIVITIES

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GRASS VALLEY

SECTION 1 CODE AMENDMENT Chapter 560 of Title 5 of the Grass Valley Municipal Code is repealed in its entirety and a new Chapter 560 is adopted to read as follows

560010 - Definitions

ldquoAdult-use cannabisrdquo means cannabis or cannabis products intended to be sold for use by adults 21 years of age or older who do not possess physicianrsquos recommendation for the use of cannabis issued in accordance with the Compassionate Use Act of 1996 (California Health and Safety Code sect 113625)

ldquoCannabisrdquo means all parts of the plant Cannabis sativa Linnaeus Cannabis indica or Cannabis ruderalis or any other strain or varietal of the genus Cannabis that may exist or hereafter be discovered or developed that has psychoactive or medicinal properties whether growing or not including the seeds of such plants ldquoCannabisrdquo also has the definition provided by Business and Professions Code section 26001 subdivision (f) Health and Safety Code section 11018 and by other state law

ldquoCannabis accessoryrdquo means any device intended to aid in the use of cannabis or cannabis products which does not itself consist in all or part of cannabis or cannabis products and includes without limitation ldquocannabis accessoriesrdquo as defined in Health and Safety Code section 110182 and by other state law

ldquoCannabis businessrdquo means any business and its premises for which adult-use commercial cannabis activity is allowed pursuant to State law and a permit issued under this chapter

4 - 2

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ldquoCannabis productrdquo means any product containing cannabis or its derivatives including but not limited to flowers buds oils tinctures concentrates extractions edibles and products described in Section 110181 of the Health and Safety Code

ldquoCommercial cannabis activityrdquo means any or all of cultivation possession manufacture distribution processing storing testing packaging labeling transportation delivery or sale of cannabis and cannabis products for any form of consideration and excluding uncompensated personal use

ldquoCultivationrdquo means any activity involving the planting growing harvesting drying curing grading or trimming of cannabis

ldquoDeliveryrdquo means the transfer for any form of compensation of cannabis or cannabis products to a customer or caregiver at a location that is not a dispensary

ldquoDirectorrdquo means the director of community development or his or her designee or any other person authorized by the city manager to administer this chapter

ldquoDispensaryrdquo means a place at which cannabis or cannabis products are offered either individually or in any combination for retail sale including without limitation a dispensary that engages in delivery A business which retails cannabis accessories but not cannabis or cannabis products is not a dispensary

ldquoDistributionrdquo means the procurement sale and transport of cannabis and cannabis products between licensees ldquoDistributorrsquorsquo means a person engaged in ldquodistributionrdquo

ldquoManufacturerdquo means to compound blend extract infuse or otherwise make or prepare a cannabis product

ldquoManufacturerrdquo means a person that conducts the production preparation propagation or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods or independently by means of chemical synthesis or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container

4 - 3

3

ldquoNurseryrdquo means a business that or person who produces only clones immature plants seeds and other agricultural products used specifically for the propagation and cultivation of cannabis

ldquoPersonrdquo means any individual firm partnership corporation company association joint stock association city county state or district and includes any trustee receiver assignee or other similar representative thereof

ldquoPremisesrdquo means the designated structure or structures and land specified in an application for a permit under this chapter that is owned leased or otherwise under the control of an applicant or permit holder on which commercial cannabis activity will be or is conducted Premises shall be a contiguous area and shall only be occupied by one permit holder

ldquoTesting laboratoryrdquo means a laboratory facility entity that or person who offers to or does test cannabis or cannabis products and that is both of the following

A Accredited by an accrediting body that is independent from all other persons involved in commercial cannabis activity in the state

B Licensed by the Bureau of Cannabis Control within the State Department of Consumer Affairs

560020 - Smoking or consumption of cannabis prohibited in public places

No person may smoke or ingest cannabis or cannabis products in any public place or in any location where tobacco smoking is prohibited

560030 - Prohibited cannabis activities

Except as specifically allowed by this chapter all commercial cannabis activity is prohibited in the city regardless of any licenses issued under State law

560040 - Cannabis cultivation

A Any person 21 years of age or older may cultivate cannabis indoors for personal use in accordance with State law inside a private residence or an accessory structure on the grounds of a private residence

B No person may cultivate cannabis outdoors in the city No conditional use permit building permit variance or any other permit or entitlement whether ministerial or discretionary shall be approved or issued for any such use or activity

4 - 4

4

560050 - Cannabis business regulations

Each cannabis business shall comply with the following requirements in addition to any other requirements placed on cannabis businesses by this chapter

A Cannabis businesses shall have a site security plan approved by the director

B Other than those of a dispensary cannabis business premises shall not be open to the public and no persons shall be allowed on such premises except for managers staff and other persons with a bona fide business or regulatory purpose for being there such as contractors inspectors and State-licensed cannabis distributors

C Each cannabis business shall display a valid local permit issued under this chapter in a conspicuous place readily visible by all persons entering the premises during regular business hours

D No person shall conduct any retail sales of any good or services on or from the premises of a cannabis business except for a dispensary operating under section 560070 of this chapter and holding a Type 10 ndash Retailer license from the State

E No person under 21 years of age shall be on the premises of a cannabis business or operate a cannabis business in any capacity including but not limited to as an owner manager staff employee contractor or volunteer

F No person shall smoke ingest or otherwise consume cannabis in any form on or within 50 feet of the premises of a cannabis business and no person shall possess consume or store any alcoholic beverage on the premises of a cannabis business

G Cannabis or cannabis products on the premises of a cannabis business shall not be visible from a public right-of-way unsecured areas surrounding the premises or the cannabis businessrsquos main entrance and lobby

H No permit shall be issued under this chapter for commercial cannabis activity proposed within 500 feet of any residential use or within 600 feet of any school providing instruction in kindergarten or grades 1 through 12 if that use existed when an original application for a permit under this chapter is submitted For the purposes of this subsection distance is measured in a straight line from the closest property line of the residential or school use to the closest property line of the premises where the cannabis business is located

560060 ndash Regulations of director

The director may establish any regulations necessary or convenient to administer this chapter and give notice of them either in the manner required for ordinances of the city council or by maintaining them on the Cityrsquos website Cannabis businesses shall comply with all such regulations all other applicable local laws and all applicable State laws and regulations

4 - 5

5

The director shall issue applications and processing guidelines for each type of permit authorized by this chapter No permit shall be issued before the release of guidelines for that type of permit and no permit shall be granted absent full compliance with the application and processing requirements established by the director

560070 - Delivery and dispensaries

A A person may operate a cannabis dispensary or a delivery-only service only if he or she obtains a valid dispensary or delivery-only permit from the city and holds a valid Type 9 ndash Non-Storefront Retailer or Type 10 ndash Storefront Retailer license from the State as applicable

B To the extent such a prohibition is permitted under State law no person shall engage in delivery of cannabis or cannabis products within the City absent a City-issued permit regardless of any other license or authorization a person may have to engage in any commercial cannabis activity outside the City

C Permitted dispensaries and delivery-only services shall sell cannabis and cannabis accessories only to persons 21 years of age or older and who have a valid government-issued identification card proving their age

D No more than the following number of local permits for cannabis dispensaries and cannabis delivery-only services shall be effective at any time

1 One permit per 7500 residents of the city and no more than two permits total for dispensaries open to the public for retail sales and

2 One permit per 6500 residents of the city and no more than three permits total for delivery-only services

560080 - Cannabis testing laboratories

A A person may operate a cannabis testing laboratory only if he or she obtains a valid local cannabis testing laboratory permit from the city and holds a valid Type 8 ndash Testing Laboratory permit from the State

B Local cannabis testing laboratory permit holders shall comply with these restrictions

1 Cannabis testing laboratories shall test cannabis only in a fully enclosed building with ventilation as deemed necessary by the city building official

2 Cannabis testing laboratories shall have no signage indicating the nature of their operations except as required by applicable law

3 As required by State law including without limitation Business and Professions Code Section 26053 subdivision (b) owners and operators of a cannabis testing laboratory are prohibited from owning or operating any

4 - 6

6

other cannabis business or entity except another cannabis testing laboratory and are prohibited from holding any other State or local cannabis license or permit except for another cannabis testing laboratory license or permit

C No more than two local cannabis testing laboratory permits shall be effective at any time

560090 - Cannabis manufacturing or processor

A A person may operate a cannabis manufacturing business or cannabis processor business if he or she obtains a valid local cannabis manufacturing or cannabis processor permit from the city and holds a valid Type 6 ndash Manufacturer or Cultivation ndash Processor license from the State A cannabis manufacturing business may only operate as a manufacturing and distribution or as a manufacturing-only facility its permit holders may not hold a local cannabis dispensary or delivery-only permit issued by the city A cannabis processor business may only operate as a processor and distribution or as a processor-only facility its permit holders may not hold a local cannabis dispensary or delivery-only permit issued by the city

B Cannabis manufacturing and cannabis processor permit holders shall comply with these restrictions

1 Cannabis manufacturing and cannabis processor businesses shall only manufacture or process cannabis in a fully enclosed building with ventilation as deemed necessary by the city building official

2 Cannabis manufacturing and cannabis processor businesses shall have no signage indicating the nature of their operations except as required by applicable law

3 Each cannabis manufacturing and cannabis processor business shall be limited to a maximum of 4000 square feet of area unless granted a use permit consistent with Table 2-10 of Section 1724030 of the Grass Valley Municipal Code

C No more than 10 total local cannabis manufacturing and cannabis processor permits shall be effective at any time

560100 - Cannabis nurseries

A A person may operate a cannabis nursery only if he or she obtains a valid local cannabis nursery permit from the city and holds a valid Type 4 ndash Cultivation Nursery license from the State

4 - 7

7

B Local cannabis nursery permit holders shall be subject to these restrictions

1 All outdoor cannabis nursery activities shall occur within a secure fence at least six feet in height that fully encloses the nursery and cultivation areas Any gate through the fence must be locked except during active ingress or egress

2 Cannabis nurseries shall be sited and operated so as to prevent cannabis odors from being detected beyond the property line of the cannabis business All structures used for indoor cannabis nursery cultivation shall be equipped and maintained with sufficient ventilation controls to eliminate nuisance odor emissions from being detected beyond the property line of the cannabis business

C No more than two local cannabis nursery permits shall be effective at any time

560110 - Cannabis distribution

A A person may operate a cannabis distribution business only if he or she obtains a valid local cannabis distribution permit from the city and holds a valid Type 11 ndash Distributor license from the State

B No more than five local cannabis distribution permits shall be effective at any time

560120 - Permit fees

The city council shall establish by resolution from time to time a schedule of fees for cannabis permit applications amendments inspections renewals and other regulatory services under this chapter No fee shall be prorated or refunded upon denial suspension or revocation of a permit Failure to pay applicable fees is grounds for denial or revocation of a permit

560130 - Limitations on city liability

The city shall not be liable for issuing or failing to issue suspending revoking or failing to renew any permit under this chapter or otherwise approving or disapproving the operation of any cannabis business under this chapter

560140 - Assignment prohibited

A No person shall operate a cannabis business at any place in the city other than that identified by a permit issued under this chapter

B No person shall transfer ownership or control of a permit issued under this chapter andor a cannabis business unless he or she obtains the consent of the director and the proposed transferee submits all required application materials

4 - 8

8

pays all applicable fees and satisfies the requirements of this chapter for issuance of a permit

C Any attempt to transfer or any transfer of a permit issued under this chapter in violation of this section is void and the permit shall be deemed forfeited and no longer of any force or effect

560150 - Violations

A Any person who violates any provision of this chapter is guilty of a misdemeanor punishable under chapter 112 of this code Such violations may also be remedied in any manner permitted by law or in equity including without limitation pursuant to chapters 113 114 and 115 of this code In addition any condition caused or permitted to exist in violation of any provision of this chapter is a public nuisance subject to abatement as provided in this code and under State law

B Notwithstanding subdivision A no conduct protected from criminal liability under State law shall be made criminal by this code Such conduct is hereby declared to be a public nuisance and shall be subject to non-criminal remedies including but not limited to those specified in chapters 13 114 and 115 of this code

SECTION 2 CODE AMENDMENT Section 1720035 of Chapter 1720 of Title 17 of the Grass Valley Municipal Code is hereby repealed in its entirety

SECTION 3 CODE AMENDMENT Table 2-10 of Section 1724030 of Chapter 1724 of Title 17 of the Grass Valley Municipal Code is hereby amended to include Cannabis Business as a Permitted Use (P) and Cannabis Business ndash Manufacturing or Processor Over 4000 Square Feet as Use Permit required (UP) in the C-3 and M-1 Zones with Chapter 560 cited as the Specific Use Regulations for each

SECTION 4 CEQA FINDINGS This Ordinance is not a project within the meaning of Section 15378 of the CEQA (California Environmental Quality Act) Guidelines by virtue of Business amp Professions Code section 26055 subdivision (h) Discretionary decisions pursuant to chapter 560 or title 17 of the Grass Valley Municipal Code as amended by this Ordinance shall include any applicable environmental review pursuant to CEQA

SECTION 5 SEVERABILITY If any section subsection sentence clause phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction such decision shall not affect the validity of the remaining portions of this Ordinance or its application

4 - 9

9

to other persons and circumstances The City Council of the City of Grass Valley declares that it would have adopted this Ordinance and each section subsection sentence clause phrase or portion thereof despite the fact that any one or more sections subsections sentences clauses phrases or portions be declared invalid or unconstitutional and to that end the provisions hereof are hereby declared to be severable

SECTION 6 Effective Date This Ordinance shall be in full force and effect 30 days after its adoption under Article VII sect 2 of the Grass Valley City Charter

SECTION 7 Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in The Union a newspaper of general circulation printed published and circulated within the City

INTRODUCED and first read at a regular meeting of the City Council on the 10th day of November 2020

FINAL PASSAGE AND ADOPTION by the City Council was at a meeting held on the 24th day of November 2020 by the following vote

AYES

NOES

ABSENT

ABSTAINING

________________________________ Lisa Swarthout Mayor

4 - 10

10

APPROVED AS TO FORM ATTEST

________________________________ ________________________________ Michael G Colantuono City Attorney Andy Heath Acting City Clerk

4 - 11


Agenda Action Sheet

Council Meetine Date November 242020 Date Prepared Novernber I 92020

Prepared bv Tim Kiser City Manager

Eg Approve Resolution No 2020-56 Approving a First Supplernental Fiscal AgentAgreement and Authoizing Related Actions

Recommended Motion That Council approve Resolution No 2020-56 Approving a FirstSupplernental Fiscal Agent Agreernent and Authoizing Related Actions

1p4gg Consent

Backsround Information

On August 7 2O0lthe City issued $4052000 Limited Obligation Refunding Bonds City of Grass

Valley Whispering PinesMorgan Ranch Reassessment District 2001A Proceeds of the sale ofthe Bonds were used to refund bonds issued by the City in 1995 in respect of the Citys WhisperingPinesIvlorgan Ranch Reassessment District The reassessments payable by the owners of propertyin the Reassessment District were the source of revenue to repay the Bonds Proceeds of AuthorityBonds issued by the Grass Valley Capital lmprovements Authority were used to purchase theBonds and the debt service payments on the Bonds were the primary source of the revenues usedto make payments due on the Authority Bonds

Due to delinquencies in the payment ofreassessments the revenues to repay the Bonds were sinceSeptember of 2014 less than the scheduled debt service on the Bonds which resulted indeficiencies in the revenues available to pay the scheduled debt service on the Authority BondsThe Bonds matured on September 22020 and on that date available funds were used to pay aportion of the debt service then due on the Bonds but there were insufficient funds available topay the full amount of the principal and interest then due on the Bonds The shortfall in paymentof the debt sen ice on the Bonds resulted in a shortfall in revenues to pay the Authority Bonds so

that the Authority defaulted in the payment of the debt seryice due on the Authority Bonds

The Fiscal Agent Agreement pursuant to which the Bonds were issued provides that in the eventof a delinquency on the Bonds such delinquency shall be paid from the first available moneys inthe Redemption Fund established underthe Fiscal Agent Agreernent arising from the collection ofdelinquent reassessments There currently are two delinquent reassessments but collection of thedelinquent reassessments by the City is uncertain at this time and may or may not occur

In order to reduce any ongoing costs of administration of the Bonds and the Fiscal AgentAgreernent and thereby maximize funds that may in the future become available from thecollection of delinquent reassessments to pay a portion of the remaining past due debt service onthe Bonds (and thereby have funds to pay a portion of the past due debt serwice on the Authority

0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet

Bonds) City Staffhave recommended that the City enter into a First Supplemental Fiscal AgentAgreernent in order to allow for the Administrative Services Director of the City to become thesuccessor to the Fiscal Agent and to act as Fiscal Agent under the Fiscal Agent Agreanent TheResolution approves the First Supplemental Fiscal Agent Agreanent and directs that theAdministrative Services Director serve as a successor Fiscal Agent for the Bonds and as asuccessor Trustee for the Authority Bonds

Council GoalsObiectives Minimize costs of administration of Bonds and Authority Bonds andmaximize payments for the Bondowners

Fiscal Impact There is no fiscal impact in directing that the Administrative Services Directorserve as successor Fiscal Agent and as successor Trustee

Funds Available There are funds held under the Indenture for the Authority Bonds that are

available to pay costs of administration of the Fiscal Agent Agreernent and the Bonds as well as

of the Indenture and the Authority Bonds

Account NA

Reviewed bv

t( ci Manager Finance

Attachments1 Resolution No 2020-562 First Supplemental Fiscal Agent Agreement

0700601J 17210

Agenda Item 5 - 2

RESOLUTION NO 2020 - 56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY APPROVING A FIRST SUPPLEMENTAL FISCAL AGENT AGREEMENT AND

AUTHORIZING RELATED ACTIONS WHEREAS the City of Grass Valley (the ldquoCityrdquo) has issued pursuant to a Fiscal Agent

Agreement dated as of August 1 2001 (the ldquoFiscal Agent Agreementrdquo) between the City and MUFG Union Bank NA successor to Union Bank of California NA as fiscal agent (the ldquoFiscal Agentrdquo) its Limited Obligation Refunding Bonds City of Grass Valley Whispering PinesMorgan Ranch Reassessment District 2001A in the initial aggregate principal amount of $4052000 (the ldquoBondsrdquo) and

WHEREAS proceeds of the sale of the Bonds were used to refund bonds issued by the City

in 1995 in respect of the Cityrsquos Whispering PinesMorgan Ranch Reassessment District (the ldquoReassessment Districtrdquo) and

WHEREAS the reassessments payable by the owners of property in the Reassessment

District were the source of revenue to repay the Bonds and WHEREAS proceeds of bonds (the ldquoAuthority Bondsrdquo) issued by the Grass Valley Capital

Improvements Authority (the ldquoAuthorityrdquo) were used to purchase the Bonds and the debt service payments on the Bonds were the primary source of the revenues used to make payments due on the Authority Bonds and

WHEREAS due to delinquencies in the payment of reassessments the revenues to repay

the Bonds were since September of 2014 less than the scheduled debt service on the Bonds which resulted in deficiencies in the revenues available to pay the scheduled debt service on the Authority Bonds and

WHEREAS the Bonds matured on September 2 2020 and on that date the Fiscal Agent

used available funds held by it under the Fiscal Agent Agreement to pay a portion of the debt service then due on the Bonds but there were insufficient funds available to pay the full amount of the principal and interest then due on the Bonds and

WHEREAS the shortfall in payment of the debt service on the Bonds resulted in a shortfall

in revenues to pay the Authority Bonds so that the Authority defaulted in the payment of the debt service due on the Authority Bonds and

WHEREAS the Fiscal Agent Agreement provides that in the event of a delinquency on the

Bonds such delinquency shall be paid from the first available moneys in the Redemption Fund

5 - 3

established under the Fiscal Agent Agreement arising from the collection of delinquent reassessments and

WHEREAS there currently are two delinquent reassessments but collection of the

delinquent reassessments by the City is uncertain at this time and may or may not occur and WHEREAS the Fiscal Agent Agreement allows for amendments to the Fiscal Agent

Agreement without the consent of any owners of the Bonds to make modifications not adversely affecting any outstanding Bonds in any material respect and

WHEREAS in order to reduce any ongoing costs of administration of the Bonds and the

Fiscal Agent Agreement and thereby maximize funds that may in the future become available from the collection of delinquent reassessments to pay a portion of the remaining past due debt service on the Bonds (and thereby have funds to pay a portion of the past due debt service on the Authority Bonds) the City has requested that the Fiscal Agent enter into a First Supplemental Fiscal Agent Agreement (the ldquoFirst Supplementrdquo) in order to allow for the Administrative Services Director of the City to become the successor to the Fiscal Agent and to act as Fiscal Agent under the Fiscal Agent Agreement and

WHEREAS the Board of Directors of the Authority is taking action to amend the Indenture

of Trust pursuant to which the Authority Bonds were issued (the ldquoIndenturerdquo) to allow for the Administrative Services Director of the City to serve as a successor to the trustee under the Indenture (the ldquoTrusteerdquo) pursuant to a First Supplemental Indenture (the ldquoIndenture Supplementrdquo) to reduce the ongoing costs of administration of the Authority Bonds and the Indenture and thereby maximize funds from any future payments of debt service on the Bonds for payment of the past due debt service on the Authority Bonds and

WHEREAS Bond Counsel has rendered an opinion to the effect that the amendment to

the Fiscal Agent Agreement set forth in the First Supplement will not adversely affect the interests of the owners of the Bonds in any material respect and

WHEREAS the City Council now desires to approve the execution and delivery of the First

Supplement as in the best interests of the City the Authority and the owners of the Authority Bonds and to approve actions in connection therewith

NOW THEREFORE BE IT RESOLVED DETERMINED AND ORDERED by the City Council of

the City of Grass Valley as follows 1 The First Supplement in the form on file with the City Clerk is hereby approved The

Mayor is hereby authorized and directed to execute and deliver the First Supplement for and on behalf of the City in said form together with such additions thereto or changes therein as are approved by the Mayor upon consultation with the City Attorney and Bond Counsel to the Authority the approval of such additions or changes to be conclusively evidenced by the execution and delivery of the First Supplement by the Mayor

5 - 4

2 The Administrative Services Director is hereby authorized and directed to serve as the

successor Fiscal Agent under the Fiscal Agent Agreement and as the successor Trustee under the Indenture as provided for in the First Supplement and the Indenture Supplement respectively and to take all actions necessary to carry out the duties of the Fiscal Agent and the Trustee including but not limited to the engagement of attorneys and consultants as he deems necessary to discharge those duties It is expected that the fees and expenses of any such attorneys or consultants will be paid from funds held by the Trustee under the Indenture as allowed for under the default administration provisions of the Indenture

3 All actions heretofore taken by the officers and agents of the City with respect to the

administration of the Fiscal Agent Agreement and the Bonds are hereby approved confirmed and ratified and the proper officers of the City are hereby authorized and directed to do any and all things and take any and all actions and execute any and all certificates agreements and other documents which they or any of them may deem necessary or advisable in order to implement the provisions of the Fiscal Agent Agreement as amended by the First Supplement

4 This Resolution shall take effect from and after the date of its passage and adoption

ADOPTED as a Resolution of the City Council of the City of Grass Valley at a meeting

thereof held on the 24th day of November 2020 by the following vote AYES NOES ABSENT ABSTAINING

Lisa Swarthout Mayor

ATTEST Andy Heath Acting City Clerk

APPROVED AS TO FORM Michael G Colantuono City Attorney

5 - 5

Grass Valley Capital lmprovements AuthorityBoard of Directors

Agenda Action Sheet

Council Meetine Date November 242020 Date Prepared November 192020

Prepared bv Tim Kiser Executive Director

Title Approve Resolution No 2020-57 Approving a First Supplanental Indenture DesignatingOfficers and Authorizing Related Actions

Recommended Motion That the Board of Directors approve Resolution No 2020-57 Approvinga First Supplemental Indenture Designating Officers and Authorizing Related Actions

Agg Consent


On August 72001 the Grass Valley Capital Improvements Authority issued 2001 RevenueBonds Series A (Whispering PinesTvlorgan Ranch Reassessment District 2001A) in the principalamount of $5085000 and 2001 Revenue Bonds Series B (Whispering PinesIVlorgan RanchReassessment District 20018) in the principal amount of $319000 Proceeds of the sale of theSeries A Bonds and the Series B Bonds were used to acquire two series of limited obligationrefunding bonds issued by the City proceeds of which City Bonds were used in turn to refundbonds issued by the City in 1995 in respect of the Citys Whispering PinesIVlorgan RanchReassessment District The reassessments payable by the owners of property in the ReassessmentDistrict were the source of revenue to repay the City Bonds and the debt service payments on theCity Bonds were the primary source of revenues to repay the Authority Bonds

The City purchased the Series B Bonds and in Decernber of 2002 the City accepted sales proceeds

from parcels with delinquent reassessments in full satisfaction of amounts owed on the Series BBonds and the Series B Bonds were deemed to have been paid in full

Due to delinquencies in the payment of reassessments and reinvestment rates for funds held by theTrustee under the Indenture pursuant to which the Series A Bonds were issued that were less thanprojected when the Series A Bonds were issued the revenues to repay the City Bonds thatremained outstanding and the revenues to repay the Series A Bonds were less than the scheduleddebt service on the Series A Bonds and draws have been made on the reserve fund established forthe Series A Bonds since September of 2014 to make payments due on the Series A Bonds as a

result of the shortfalls in projected revenues Also it was anticipated that amounts in the reservefund for the Series A Bonds would be used to pay a portion of the debt service due during the finalbond year for the Series A Bonds not otherwise payable from revenues that would have come frompayments of delinquent reassessments but as a consequence of repeated draws on the reserve fundthe funds available to make such debt service payments were insufficient for that purpose

0700601J 17209

Agenda Item 6 - 1

Grass Valley Gapital lmprovements AuthorityBoard of Directors

Agenda Action Sheet

The Series A Bonds matured on September22020 andonthatdatetheTrusteeunderthe Indentureused available funds held to pay the interest due on the Series A Bonds but there were insufficientfunds available to pay the principal then due on the Series A Bonds resulting in the occurrence ofan event of default under the Indenture The provisions of the Indenture that govern the applicationof funds held under the Indenture upon the occurrence of an event of default state that all amountsreceived by the Trustee pursuant to any right given or action taken by the Trustee under theprovisions of the Indenture shall be applied by the Trustee first to the payment of the costs andexpenses of the Trustee in declaring the event of default and in carrying out the administration ofthe default provisions of the lndenture and then to make debt service payments due and unpaid onthe Series A Bonds

In order to reduce any ongoing costs of administration of the Series A Bonds and the Indentureand thereby maximize any funds that may in the future become available from the possiblecollection of still delinquent reassessments to pay a portion of the remaining past due principal onthe Series A Bonds City Staffhave recommended that the Authority and the Trustee enter into aFirst Supplernental Indenture (the First Supplernent) The First Supplement allows for thedesignation of the Administrative Services Director of the City to be a successor to the Trusteeunder the Indenture and as a result of such designation the Authority will no longer be obligatedto pay otherwise ongoing fees and expenses of the entity serving as Trustee under the IndentureThe Resolution approves the First Supplernent and authorizes the use of funds held under theIndenture to pay the costs of administration of the Indenture and the Series A Bonds

The Resolution also designates officers of the Authority pursuant to the Joint Exercise of PowersAgreernent that established the Authority and approves an Agreement for Legal Services with thelaw firm of Quint amp Thimmig LLP the original bond counsel for the Series A Bonds and the CityBonds to assist with legal work in connection with the administration of the Indenture and theSeries A Bonds

Council GoalsObiectives Minimize cost of administration ofthe Series A Bonds and maximizepossible future payments for Series A Bondowners

EsLIlqpacThere is no immediate fiscal impact to the Authority

Funds Available The Supplemental Indenture provides for available funds to be set aside as a

reserve for expenses in administering the Indenture and the Series A Bonds

0700601J I 7209

Agenda Item 6 - 2

Graca Ialley Gapita lmprovements AuthorltyBoard of Dlrectort

Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer

Atteslucntrl RssolutionNo 20-572 First Sryplemental tndentue ofTrust

Firanco

mm6flnZI0eAgcnde lteurom 6 - 3


A RESOLUTION OF THE BOARD OF DIRECTORS OF THE GRASS VALLEY CAPITAL IMPROVEMENTS AUTHORITY APPROVING A FIRST SUPPLEMENTAL INDENTURE

DESIGNATING OFFICERS AND AUTHORIZING RELATED ACTIONS WHEREAS the Grass Valley Capital Improvements Authority (the ldquoAuthorityrdquo) has issued

pursuant to an Indenture of Trust dated as of August 1 2001 (the ldquoIndenturerdquo) between the Authority and MUFG Union Bank NA successor to Union Bank of California NA as trustee (the ldquoTrusteerdquo) its Grass Valley Capital Improvements Authority 2001 Revenue Bonds Series A (Whispering PinesMorgan Ranch Reassessment District 2001A) in the initial aggregate principal amount of $5085000 (the ldquoSeries A Bondsrdquo) and its Grass Valley Capital Improvements Authority 2001 Revenue Bonds Series B (Whispering PinesMorgan Ranch Reassessment District 2001B) in the initial aggregate principal amount of $319000 (the ldquoSeries B Bondsrdquo) and

WHEREAS proceeds of the sale of the Series A Bonds and the Series B Bonds (collectively

the ldquoAuthority Bondsrdquo) were used to acquire two series of limited obligation refunding bonds issued by the City of Grass Valley (the ldquoCityrdquo) (collectively the ldquo2001 City Bondsrdquo) proceeds of which were used in turn to refund bonds issued by the City in 1995 in respect of the Cityrsquos Whispering PinesMorgan Ranch Reassessment District (the ldquoReassessment Districtrdquo) and


District were the source of revenue to repay the 2001 City Bonds and the debt service payments on the 2001 City Bonds were the primary source of revenues to repay the Authority Bonds and

WHEREAS the City purchased the Series B Bonds and in December of 2002 the City

accepted sales proceeds from parcels with delinquent reassessments in full satisfaction of amounts owed on the Series B Bonds and the Series B Bonds were deemed to have been paid in full and

WHEREAS due to delinquencies in the payment of reassessments and reinvestment rates

for funds held by the Trustee under the Indenture that were less than projected when the Authority Bonds were issued the revenues to repay the 2001 City Bonds that remained outstanding and the revenues to repay the Series A Bonds were less than the scheduled debt service on the Authority Bonds and draws have been made on the reserve fund established for the Series A Bonds since September of 2014 to make payments due on the Series A Bonds as a result of the shortfalls in projected revenues and

WHEREAS it was anticipated that amounts in the reserve fund for the Series A Bonds would

be used to pay a portion of the debt service due during the final bond year for the Series A Bonds not otherwise payable from revenues that would have come from payments of delinquent

6 - 4

-2-

reassessments but as a consequence of repeated draws on the reserve fund the funds available to make such debt service payments were insufficient for that purpose and

WHEREAS the Series A Bonds matured on September 2 2020 and on that date the Trustee

used available funds held under the Indenture to pay the interest due on the Series A Bonds but there were insufficient funds available to pay the principal then due on the Series A Bonds resulting in the occurrence of an event of default under the Indenture and

WHEREAS the provisions of the Indenture that govern the application of funds held under

the Indenture upon the occurrence of an event of default state that all amounts received by the Trustee pursuant to any right given or action taken by the Trustee under the provisions of the Indenture shall be applied by the Trustee first to the payment of the costs and expenses of the Trustee in declaring the event of default and in carrying out the administration of the default provisions of the Indenture and then to make debt service payments due and unpaid on the Series A Bonds and

WHEREAS the Indenture allows for amendments to the Indenture without the consent of

any owners of the Series A Bonds in any respect that the Authority deems necessary or desirable provided that under any circumstances such amendments do not materially adversely affect the interests of the owners of the Series A Bonds and

WHEREAS in order to reduce any ongoing costs of administration of the Series A Bonds

and the Indenture and thereby maximize any funds that may in the future become available from the possible collection of still delinquent reassessments to pay a portion of the remaining past due principal on the Series A Bonds City Staff have recommended that the Authority and the Trustee enter into a First Supplemental Indenture (the ldquoFirst Supplementrdquo) in order to allow for the Administrative Services Director of the City to become a successor to the Trustee under the Indenture and the Authority will thereafter no longer be obligated to pay otherwise ongoing fees and expenses of MUFG Union Bank NA for serving as Trustee under the Indenture and

WHEREAS Bond Counsel to the Authority has rendered an opinion to the effect that the

amendment to the Indenture set forth in the First Supplement will not materially adversely affect the interests of the owners of the Series A Bonds and

WHEREAS Article III of the Joint Exercise of Powers Agreement that established the

Authority provides for the Board of Directors of the Authority to elect a Chairman for the Authority to designate other officers for the Authority and to appoint the legal advisor to the Authority and

WHEREAS the Board of Directors desires to approve an agreement for legal services with

bond counsel to assist in the administration of the Indenture and the Series A Bonds and WHEREAS the Board of Directors of the Authority now desires to approve the execution

and delivery of the First Supplement as in the best interests of the Authority and the owners of the Series A Bonds to elect Chairman and designate other officers of the Authority to approve a

6 - 5

-3-

legal services agreement with bond counsel and to approve actions in connection with the foregoing

NOW THEREFORE BE IT RESOLVED DETERMINED AND ORDERED by the Board of

Directors of the Grass Valley Capital Improvements Authority as follows 1 The First Supplement in the form on file with the Secretary is hereby approved The

Chairman is hereby authorized and directed to execute and deliver the First Supplement for and on behalf of the Authority in said form together with such additions thereto or changes therein as are approved by the Chairman upon consultation with legal counsel to the Authority and Bond Counsel the approval of such additions or changes to be conclusively evidenced by the execution and delivery of the First Supplement by the Chairman

2 Pursuant to Article III of the Joint Exercise of Powers Agreement that established the

Authority the person serving as Mayor of the City is hereby elected to be Chairman of the Authority the person serving as City Manager of the City is hereby designated as Executive Director of the Authority and the person serving as City Clerk or acting City Clerk of the City Is hereby designated as Secretary of the Authority It is hereby acknowledged that the law firm of Colantuono Highsmith amp Whatley PC has been serving as General Counsel to the Authority and shall continue in that regard

3 The Executive Director is hereby authorized to use or cause to be used funds held

under the Indenture to pay costs and expenses of the Cityrsquos Administrative Services Director in his capacity as successor Trustee (as provided for in the First Supplement) in administering the provisions of the Indenture including fees and expenses of attorneys and consultants assisting him and to make payments in respect of principal that is due and unpaid on the Series A Bonds after setting aside a reserve from such funds for costs and expenses of the successor Trustee in the administration of the default provisions of the Indenture

4 The Agreement for Legal Services between the Authority and Quint amp Thimmig LLP (the

ldquoLegal Services Agreementrdquo) relating to such firmrsquos services in connection with the administration of the default provisions of the Indenture the Series A Bonds and related agreements is hereby approved The Chairman is hereby authorized and directed to execute and deliver the Legal Services Agreement for and on behalf of the Authority in said form together with such additions thereto or changes therein as are approved by the Chairman upon consultation with legal counsel to the Authority the approval of such additions or changes to be conclusively evidenced by the execution and delivery of the Legal Services Agreement by the Executive Director

5 All actions heretofore taken by the officers and agents of the Authority with respect to

the administration of the Indenture and the Series A Bonds are hereby approved confirmed and ratified and the proper officers of the Authority are hereby authorized and directed to do any and all things and take any and all actions and execute any and all certificates agreements and other documents which they or any of them may deem necessary or advisable in order to implement the provisions of the Indenture as amended by the First Supplement

6 - 6

-4-


ADOPTED as a Resolution of the Board of Directors of the Grass Valley Capital

Improvement Authority at a meeting thereof held on the 24th day of November 2020 by the following vote

AYES Board Member NOES Board Member ABSENT Board Member ABSTAINING Board Member

Lisa Swarthout Chairman

ATTEST Andy Heath Acting Secretary


6 - 7

City of Grass ValleyCity Gounci

Agenda Action Sheet


Prepared bv Mark Buttron -Fire Chief

Ele Health and Safety Code Section 131464 Report on Fire Inspections

Recommended Motion That council l) Accept and file the Grass Valley Fire Departnent reportpursuant to Health and Safety Code Section 131464 annual inspections 2) Authorize the FireChief to submit report to the Nevada County Grand Jury for review as requested

Agglg Consent

Backsround Information Health and Safety Code (HSC) sections 131462 and 131463 requirefire departments to conduct inspections of specific occupancies once a year HSC section 131464then requires those fire departnents report annually to the City Council on its compliance withthose sections Appendix A attached to this staffreport details the Grass Valley Fire Deparfrnents2019 inspections as required by HSC 131464

Council GoalsObiectives Goal 6 Public Safety

Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager

GIVWDATAICOUNCIL MEETINGS AGENDAS202011242020Action Sheets7 GJ ResponseHSC AgendaRptdocx

Agenda ltem 7 - 1


A RESOLUTION OF THE COUNCIL OF THE CITY OF GRASS VALLEY CALIFORNIA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE

GRASS VALLEY FIRE DEPARTMENT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO PERFORM ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 131462 AND 131463 OF THE

CALIFORNIA HEALTH AND SAFETY CODE WHEREAS California Health amp Safety Code Section 131464 was added by Senate Bill No

1205 in 2018 and became effective on January 1 2019 and

WHEREAS California Health amp Safety Code Sections 131462 and 131463 requires all fire

departments including the Grass Valley Fire Department that provide fire protection services to

perform annual inspections in every building used as a public or private school hotel motel

lodging house apartment house and certain residential care facilities for compliance with

building standards as provided and

WHEREAS California Health amp Safety Code Section 131464 requires all fire departments

including the Grass Valley Fire Department that provide fire protection services to report annually

to its administering authority on its compliance with Sections 131462 and 131463 and

WHEREAS the Council of the City of Grass Valley intends this Resolution to fulfill the

requirements of the California Health amp Safety Code regarding acknowledgment of the Grass

Valley Fire Departmentrsquos compliance with California Health and Safety Code Sections 131462 and

131463

NOW THEREFORE BE IT RESOLVED by the Council of the City of Grass Valley that said

Council expressly acknowledges the receipt of the report filed by the Grass Valley Fire Department

pursuant Health and Safety Code Sections 131464 attached hereto as Exhibit A

7 - 2

-2-

ADOPTED as a Resolution of the Council of the City of Grass Valley at a meeting thereof

held on the 24th day of November 2020 by the following vote

AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A

A EDUCATIONAL GROUP E OCCUPANCIES

Educational Group E Occupancies are generally those public and private schools

used by more than six (6) persons at any one time for educational purposes

through the 12th grade Within the City of Grass Valley there lie eight (8) Group

E Occupancies buildings structures andor facilities

During calendar year 2019 the Grass Valley Fire Department completed the

annual inspection of seven (7) Group E Occupancies buildings structures

andor facilities This is a compliance rate of 88 for this reporting period

B RESIDENTIAL GROUP R OCCUPANCIES

1 Residential Group R Occupancies are generally those occupancies

containing sleeping units and include hotels motels apartments (three units or

more) etc as well as other residential occupancies (including eighteen (18)

residential care facilities) These residential care facilities (RCF) have a number

of different sub-classifications and they may contain residents or clients that have

a range of needs including those related to custodial care mobility impairments

cognitive disabilities etc The residents may also be non-ambulatory or bedridden

Eighteen (18) of eighteen (18) R-21 RCF amp RCFE facilities were completed This

is a compliance rate of 100


annual inspection of twenty-six (26) Group R Occupancies buildings structures

andor facilities and eight (8) of nine (9) R-1 HotelMotel buildings - One (1) facility

was under construction and has since been inspected

7 - 4

APPENDIX A

This is a compliance rate of 15 for this reporting period 2019 inspection focus was on

high prioritylife safety inspections in Group E R-1 and R 21 facilities

7 - 5


Agenda Action Sheet


Prepared bv Alexander K Gammelgard Chief of Police

Eg Updated Per-Diem and Travel rates for City Employees and Officials

Recommended Motion Approve Resolution 20-58 updating per diern and travel rates for Cityof Grass Valley ernployees and officials

1g1g Consent

Backsround Information In 2005 the City Council adopted resolution 05-84 That resolutionset per diern travel rates for City officials Since that time the City has generally used thoserates for City onployee traveltraining related activity The rate for meals were set at thefollowing set rates

Breakfast $900Lunch $1100Dinner $2000

Because those rates were set by dollar amount they have not changed in over a decade In orderto create a more equitable systern without the need for future adjustments it is recommended thatthe Council adopt by resolution the gsagov federal rates as the Citys per diem and travel rates

Those rates can be found at wwwssaeovtravelplan-bookper-diem-rates and are updated fromtime to time by the federal government Many other local govemments base their travelperdiern rates to this benchmark

Adoption of the attached resolution (20-58) will update the rates and the City policy related totravel training and conferences

Council GoalsObiectives The execution of this action atternpts to achieve Strategic Goal 5 HighPerformance Government amp Quality of Service

Fiscal Impact The estimated cost forFY20l2l is de minimis in light of COVID-19 havel andtraining restrictions and are expected to be absorbed in existing departmental training budgetsFuture costs will be budgeted to account for any potential impact due to this policy change

2467751

Agenda ltem 8 - 1


Agenda Action Sheet

Account 5065Funds Available Yes

Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58

A RESOLUTION OF THE CITY COUNCIL OF GRASS VALLEY AMENDING THE TRAVEL AND MEETING POLICY

WHEREAS the City of Grass Valley Travel and Meeting Policy was amended to

meet Assembly Bill 1234rsquos compensation and expense reimbursement requirements in

2005 and

WHEREAS the rates were set to a specific dollar amount rather than tied to

federally authorized travel and per diem reimbursement rates and

WHEREAS the Travel and Meeting Policy has not been updated since the change

to a City Manager form of government and

WHEREAS this resolution updates the reimbursement rates for city employees and

officials consistent with state law and

WHEREAS approvals previously requiring City Administrator or City Council

approvals have been delegated to respective department heads andor the City Manager

based upon the travel type location andor personnel involved

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF GRASS VALLEY as follows

1 Effective January 1 2021 the Cityrsquos Travel and Meeting Policy will be updated to

the attached version

2 The reimbursement rates for City staff and officials will be tied to the per diem rates

published by the US General Services Administration rates currently found online at

wwwgsagovtravelplan-bookper-diem-rates

8 - 3

2467741

ADOPTED as a resolution of the City Council of the City of Grass Valley at a

regular meeting held on the 24th day of November 2020 by the following vote

AYES

NOES

ABSENT

ABSTAINING

__________________________ Lisa Swarthout Mayor

ATTEST APPROVED AS TO FORM

____________________________ ___________________________ Andy Heath City Clerk Michael Colantuono City Attorney

8 - 4

GWPDATACOUNCIL MEETINGS AGENDAS202011242020Action Sheets8 2020-11-24 - Travel Policydocx 2467771

CITY OF GRASS VALLEY TRAVEL AND MEETING POLICY Revised by City Council Resolution 20-58 ndash November 24 2020

The City of Grass Valley recognizes the importance of training to keep employees up-to-date on changes in their fields of expertise acquiring new skills and establishing contacts with other professionals and similar jurisdictions The purpose of this policy is to ensure proper review and approvals of expenditures for training conferences and travel Subject to Department Head andor City Manager Review and Approval One day meeting or training of City employees One day meeting or training of City Council members Overnight in-state (or to contiguous states) training or conference of City employees Using City vehicle or involving mileage reimbursement Must be funded within applicable budget Subject to City Council Review and Approval (Consent Calendar consideration) Overnight in-state training or conference by Council Members Out-of-state travel (except to contiguous states) by any City official or employee Council representative with official duties to Grass Valleyrsquos Sister City (Bodmin) Must be funded within applicable or adjusted budget All travel requests must be approved in advance using the attached form A detailed conference training

or meeting itinerary or an online link to the activity must be attached or referenced on the request form Advance claims must be approved and submitted to Finance by noon Wednesday for the employee to receive a check by Friday closing

Officials and employees are encouraged to reduce the travel expense to the City to the extent practical

Mileage is limited to the current IRS amount The City will pay meal allowance consistent with US Government Services Administration published policies available online at httpswwwgsagovtravelplan-bookper-diem-rates

Council Members and members of legislative bodies as such term is defined by the Brown Act may be reimbursed for actual and necessary expenses incurred in the performance of their official duties Any reimbursement requires the submission of receipts an expense report and all other documentation of actual costs for travel meals and lodging Members must provide brief reports on any outside meetings attended at the expense of the City at the next regular public meeting of their legislative body

Council Members and members of other legislative bodies must use group conference or government rates offered by a provider of transportation or lodging services where available If the group rate is not available at the time of booking members are to use comparable lodging Any member expenses which fall outside of this Policy require City Council approval before the expense is incurred All documents relating to reimbursable expenditures are public records subject to disclosure

Personal and entertainment costs are excluded unless it can be shown that such costs have a direct benefit to the City and are approved Any such expenses must comply with IRS rates andor the current edition of IRS Publication 463 (ldquoTravel Gift and Car Expensesrdquo) or its successor publication

8 - 5


CITY OF GRASS VALLEY

TRAVEL EXPENSE MEETING ATTENDANCE REQUEST CLAIM FORM Refer all inquiries and completed request forms to Finance for processing

Date of Request Advance Claim Reimbursement Name __ Title Department ____________ Organization Holding Meeting Location _______________ Purpose ___________________ Departure Date ________ Return Date __________ A Detailed Itinerary Program Description must be attached to this request form Transportation Cost (Mileage 575 per mile (effective 1120) Est Amount Actual Amount __________ __________ __________

SUBTOTAL __________ Overnight Lodging (See GSA online tool for authorized costs - Attach receipts) Date(s) Hotel Motel Name and Address __________ __________

SUBTOTAL __________ Incidental Expenses and Costs (Attach Receipts) Date Description __________ __________

SUBTOTAL __________

Meal Allowance (See GSA online tool for authorized costs) Date B L D Date B L D __________ __________ __________

SUBTOTAL __________ TOTAL ESTIMATED AMOUNT TOTAL ACTUAL AMOUNT __________ ADDITIONAL CLAIM OR REFUND TO THE CITY __________

The undersigned hereby certifies that the above claim and the items therein set out are true and correct and that the amount therein is justly due and hereby request approval

______________________ _______ Claimantrsquos Signature Date

Budget Number - - Sufficient Budgeted Funds Yes No Reimbursable Yes No By _________________________

Review and Approval ___________________ _____ _______________ ______ __________ _______

8 - 6

Gity of Grass ValleyGity Council

Agenda Action Sheet

Council Meetine Date November 242020 Date Prenared November 192020


Eg Body Worn Camera (Axon) Contract Renewal

Recommended Motion (l) Direct staffto move forward with the Police Department body worncamera contract renewal with Axon (2) authorize the Police Chief to sign necessary agreementssubject to legal review and approve contract change orders up to l0 and (3) direct the FinanceDirector to make appropriate budget adjustments andor required payments

Aeenda Consent

In early 2016 the Police Deparfrnent adopted body worn cameras (BWC) for all sworn ofEcerpositions After extensive research and testing the Axon platform was selected Since that timewe have expanded the use of BWCs to additional personnel including animal control officers andfire department investigators The program has been incredibly successful with widespreadacceptance and appreciation for the tool by members of the department On countless occasionsthe existence of BWC footage has helped to exonerate officers against false or misleadingcomplaints provide for exceptional criminal evidence and help enlighten the public on the workwe do The use of BWCs by police agencies are now more a rule than and exception The publicexpects their use and their value far exceeds their costs They further the objective of policetransparency and make a shong case related to police legitimacy

As with all things technological BWCs and their supporting software and technology iscontinuously evolving GVPD uses a suite of backend support products in addition to Axonhardware Video files from Axon BWC devices are seamlessly uploaded to the evidencecomsecure cloud storage environment We share evidence with the District Attorneys office througha secure evidencecom portal and manage our video files online limiting the amount of humaninteraction needed to administer the program Nonetheless the management of this amount ofdata does take time and effort but through the well-designed technology we rue able to maintainour records for seamless use and criminal court discovery purposes

The Axon contract is coming up for renewal As such the police deparhnent staffhave negotiatedwith Axon for a new five (5) year contract This contract will include in each officer-level licensethe updating of Axons conducted electrical weapon for each officer (aka Taser) Having thelatest technology in this area helps reduce incidents of force and keeps officers and members ofthe public safe Axon technology is integrated across their platforms Included in updatedhardware will be the capability to automatically activate BWCs in proximity upon drawing of afirearm as well as initiating the off safe function of a CEW We will also have the opportunity

Agenda Item 9 - 1


Agenda Action Sheet

to further enhance our video recording to include in-car camera technology if desired at a laterdate

The per officer cost for a fully licensed police officer is $183133 per year The contract willincorporate 30 such licenses (28 police I 2 fire) as well as additional licensing for support stafftraining material and instructor certification The new five (5) year contract has an overall cost of$3024141l Year one is pro-rated based on transition from the existing contract and previouspayment with a cost of $27 16423 in this fiscal year Years 2-5 are$6876747 each year

Since the inception of the BWC program Measure E funds have bome the costs of the programIt is proposed that upon adoption of the contract that Measure E funds will pay year-one costs as

noted above within existing hon-personal services FY20l2l budget In the following years

appropriate budget allocations will be incorporated into the normal City budget planning and

adoption process

Council GoalsObiectivesThis action is consistent with City Strategic Goals related to goal 6 Public Safety

EgelllqprytFY20l21- Existing budgeted Measure E fundsFuture years - to be budgeted in normal City budget planning and adoption process


Reviewed bv

14cig Manager Finance

Attachments New 5 year Axon contract

Agenda Item 9 - 2

Payment Terms Net 30Delivery Method Fedex - Ground

Q-271494-44154918KP

Year 1 - OSP 7 UsersItem Description Term

(Months) Quantity List Unit Price Net Unit Price Total (USD)

Axon Plans amp Packages20248 TASER 7 EVIDENCECOM ACCESS LICENSE 60 1 000 000 00073687 EVIDENCECOM VIEWER LICENSE 60 1 000 000 00073746 PROFESSIONAL EVIDENCECOM LICENSE 60 30 000 000 000

73686 EVIDENCECOM UNLIMITED AXON DEVICE STORAGE 60 30 000 000 000

73683 10 GB EVIDENCECOM A-LA-CART STORAGE 60 300 000 000 00073449 RESPOND DEVICE LICENSE 60 30 000 000 00020248 TASER 7 EVIDENCECOM ACCESS LICENSE 60 30 000 000 000

20246 TASER 7 DUTY CARTRIDGE REPLACEMENT ACCESS LICENSE 60 30 000 000 000

73682 AUTO TAGGING LICENSE 60 33 000 000 00073683 10 GB EVIDENCECOM A-LA-CART STORAGE 60 3 000 000 00073840 EVIDENCECOM BASIC ACCESS LICENSE 60 3 000 000 000

Hardware

20160 TASER 7 HOLSTER - SAFARILAND RH+CART CARRIER 28 000 000 000

75015 SIGNAL SIDEARM KIT 30 000 000 000

22175 TASER 7 LIVE CARTRIDGE STANDOFF (35-DEGREE) NS 60 000 000 000

Issued 11192020

Quote Expiration 12152020

Account Number 116388 Axon Enterprise Inc17800 N 85th StScottsdale Arizona 85255United StatesPhone (800) 978-2737

Protect Life

PRIMARY CONTACTBrad Kalstein

Phone (530) 477-3184Email bkalsteingvpdnet

BILL TOGrass Valley Police Dept - CA129 S Auburn StreetGrass Valley CA 95945US

SHIP TOBrad KalsteinGrass Valley Police Dept - CA129 S Auburn StreetGrass Valley CA 95945US

SALES REPRESENTATIVEKyle Panasewicz

Phone (480) 905-2071Email kylepaxoncom

Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3

Year 1 - OSP 7 Users (Continued)Item Description Term


Hardware (Continued)

22176 TASER 7 LIVE CARTRIDGE CLOSE QUARTERS (12-DEGREE) NS 60 000 000 000

22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE STANDOFF NS 60 000 000 000

22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE CLOSE QUART NS 60 000 000 000

20008 TASER 7 HANDLE YLW HIGH VISIBILITY (GREEN LASER) CLASS 3R 30 000 000 000

20040 TASER 7 HANDLE WARRANTY 4-YEAR 30 000 000 000

71044 BATTERY SIGNAL SIDEARM CR2430 SINGLE PACK 60 000 000 000

20018 TASER 7 BATTERY PACK TACTICAL 36 000 000 000

20041 TASER 7 BATTERY PACK WARRANTY 4-YEAR 36 000 000 000

80090 TARGET FRAME PROFESSIONAL 275 IN X 75 IN TASER 7 1 000 000 000

20042 TASER 7 DOCK amp CORE WARRANTY 4-YEAR 1 000 000 000

70033 WALL MOUNT BRACKET ASSY EVIDENCECOM DOCK 1 000 000 000

74200 TASER 7 6-BAY DOCK AND CORE 1 000 000 000



22179 TASER 7 INERT CARTRIDGE STANDOFF (35-DEGREE) NS 30 000 000 000

22181 TASER 7 INERT CARTRIDGE CLOSE QUARTERS (12-DEGREE) NS 30 000 000 000

20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 1 75000 000 000OtherNot Eligible

for VR Headset

Not Eligible for VR Headset 1 000 000 000

20270 HTC FOCUS+ VIRTUAL REALITY HEADSET 1 99900 000 00073810 OFFICER SAFETY PLAN 7 60 30 000 000 000

Protect LifeQ-271494-44154918KP

2 9 - 4



Other (Continued)Not Eligible TASER 7

INSTRUCTOR COURSE VOUCHER

Not Eligible TASER 7 INSTRUCTOR COURSE VOUCHER 1 000 000 000

73811 OFFICER SAFETY PLAN 7 PAYMENT 12 30 190800 63546 1906380Not Eligible TASER 7 MASTER

INSTRUCTOR SCHOOL

VOUC

Not Eligible TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 000 000 000

Not Eligible Halt Suit Not Eligible Halt Suit 1 000 000 000

20247 TASER 7 ONLINE TRAINING CONTENT ACCESS LICENSE 60 30 000 000 000

20249 VR EMPATHY DEVELOPMENT STARTER CONTENT ACCESS 60 30 000 000 000

73265 TRANSFERRED AB3 CAMERA TAP WARRANTY 60 30 000 000 000

73266 TRANSFERRED AB3 MULTI-BAY DOCK TAP WARRANTY 60 4 000 000 000

80087 TASER 7 TARGET CONDUCTIVE PROFESSIONAL (RUGGEDIZED) 1 000 000 000

20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 49500 000 00073835 AUTO TAGGING LICENSE PAYMENT 12 33 18000 18000 59400073841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 54000

Services85147 CEW STARTER 1 275000 000 000

79999 AUTO TAGGING PERFORMANCE IMPLEMENTATION SERVICE 1 000 000 000

Subtotal 2554380Estimated

Shipping 000

Estimated Tax 162043Total 2716423


3 9 - 5

Year 1 - Basic + TAP + Unlimited Users

Item Description Term (Months) Quantity List Unit

Price Net Unit Price Total (USD)

Axon Plans amp Packages

73683 10 GB EVIDENCECOM A-LA-CART STORAGE 60 3 000 000 000

73840 EVIDENCECOM BASIC ACCESS LICENSE 60 3 000 000 000


73449 RESPOND DEVICE LICENSE 60 3 000 000 000Hardware

87063 TECH ASSURANCE PLAN BODY 3 CAMERA PAYMENT 12 3 33600 000 000

Other73827 AB3 CAMERA TAP WARRANTY 60 3 000 000 00073841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 000 000

73830 EVIDENCECOM UNLIMITED AXON DEVICE STORAGE PAYMENT 12 3 28800 000 000


73665 RESPOND DEVICE PAYMENT 12 3 10800 6000 18000Subtotal 18000


Year 1 - Trade-In Credit



Other20104 TASER 7 TRADE-IN UPFRONT PURCHASE 27 000 000 000

Subtotal 000Estimated Tax 000

Total 000


4 9 - 6

Spares



Hardware73202 AXON BODY 3 - NA10 1 000 000 000


20040 TASER 7 HANDLE WARRANTY 4-YEAR 1 000 000 00074028 WING CLIP MOUNT AXON RAPIDLOCK 1 000 000 00011534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 1 000 000 000

Other73827 AB3 CAMERA TAP WARRANTY 60 1 000 000 000


Total 000

Year 2



Hardware




Other73811 OFFICER SAFETY PLAN 7 PAYMENT 12 30 190800 183133 549399020120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 49500 000 00073835 AUTO TAGGING LICENSE PAYMENT 12 33 18000 18000 59400073841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 54000


73841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 54000


5 9 - 7

Year 2 (Continued)Item Description Term


Other (Continued)73665 RESPOND DEVICE PAYMENT 12 3 10800 6000 18000


Total 6876747

Year 3



Hardware






Other73811 OFFICER SAFETY PLAN 7 PAYMENT 12 30 190800 183133 549399073309 AXON CAMERA REFRESH ONE 30 000 000 00073689 MULTI-BAY BWC DOCK 1ST REFRESH 4 000 000 00020120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 49500 000 00073835 AUTO TAGGING LICENSE PAYMENT 12 33 18000 18000 59400073309 AXON CAMERA REFRESH ONE 3 000 000 00073841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 54000


73841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 5400073665 RESPOND DEVICE PAYMENT 12 3 10800 6000 18000


Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware




Other73811 OFFICER SAFETY PLAN 7 PAYMENT 12 30 190800 183133 549399073310 AXON CAMERA REFRESH TWO 30 000 000 00073688 MULTI-BAY BWC DOCK 2ND REFRESH 4 000 000 000


7 9 - 9



Other (Continued)20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 49500 000 00073835 AUTO TAGGING LICENSE PAYMENT 12 33 18000 18000 59400073310 AXON CAMERA REFRESH TWO 3 000 000 00073841 EVIDENCECOM BASIC LICENSE PAYMENT 12 3 18000 18000 54000




Total 6876747

Grand Total 30241411


8 9 - 10

Summary of PaymentsPayment Amount (USD)Year 1 - OSP 7 Users 2716423

Year 1 - Basic + TAP + Unlimited Users 18000

Year 1 - Trade-In Credit 000

Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747


Discounts (USD)Quote Expiration 12152020

List Amount 33925400Discounts 5748260Total 28177140

Total excludes applicable taxes


9 9 - 11

NotesAgency has existing contract 00007585(originated via Q-58338) and is terminating that contract upon the new license start date (1012021) of this quote

The parties agree that Axon is granting a refund of $1868730 (applied to Year 1 licenses) to refund paid but undelivered services This discount is based on a ship date range of 1212020-12152020 resulting in a 112021 license date Any change in this date and resulting license start date will result in modification of this discount value which may result in additional fees due to or from Axon

The parties agree that Axon is granting a credit of $4860 (applied to Year 1 Payment) for trade-in of CEW hardware This credit is based on a ship date range of 1212020-12152020 resulting in a 112021 contract start date Any change in this ship date and resulting contract start date will result in modification of this credit value which may result in additional fees due to or from Axon

Purchase of TASER 7 are governed by the TASER 7 Agreement located at httpswwwaxoncomlegalsales-terms-and-conditions and not the Master Services and Purchasing Agreement referenced below

Tax is subject to change at order processing with valid exemption

Axonrsquos Sales Terms and ConditionsThis Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axonrsquos Master Services and Purchasing Agreement (posted at wwwaxoncomlegalsales-terms-and-conditions) as well as the attached Statement of Work (SOW) for Axon Fleet andor Axon Interview Room purchase if applicable Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions By signing below you represent that you are lawfully able to enter into contracts If you are signing on behalf of an entity (including but not limited to the company municipality or government agency for whom you work) you represent to Axon that you have legal authority to bind that entity If you do not have this authority please do not sign this Quote

Signature CustSIG Date CustDate

Name (Print) CustName Title CustTitle

PO (Or writeNA) CustPo

Please sign and email to Kyle Panasewicz at kylepaxoncom or fax to (480) 905-2071

Thank you for being a valued Axon customer For your convenience on your next order please check out our online store buyaxoncom

The trademarks referenced above are the property of their respective owners


10

Axon Internal Use Only

Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12

Gity of Grass ValleyCity Gouncil

Agenda Action Sheet

Council Meetins Date Novernber 242020 Date Prepared November 192020

Prepared bv Bradford Kalstein Information Technology Analyst

Title Award of Information Technology Managed Service Provider Contract

Recommended Motion (l) Direct staffto move forward with the lntegral Networks Contractand scope of work agreements (2) authorize the City Manager to sign necessary agreements

subject to legal review and (3) direct the Finance Director to make appropriate budgetadjustments and payments

gg Administrative

Backqround Information ln 2017 the City initiated a contract with J4 Systons to providelnformation Technology managed services Over the past three years the Citys InformationTechnology (IT) systems have been upgraded dramatically however there are still areas requiringadditional upgrade and specialized attention

In order to further enhance the Citys IT infrastructure and to address system deficiencies in a

economical way staff issued an RFP request for proposal on Septonber l 2020 The Cityadvertised on our website and delivered electronic copies of the RFP to several known vendors

At the close of the RFP deadline the City had received eight (8) proposals

Staff formed a review committee that scored and ranked the proposals Based upon the overallevaluation of the proposals received and subsequent interviews of the top three proposals staffrecommends that Integral Networks be awarded the contract for Information Technology (IT)Managed Services It should be noted that the contract amount will increase from the previouscontract The increase is due to the change in pricing model and increased services being providedStaffwill request a budget adjustment during the mid-year process

Integral Networks pricing model is based on workstations and servers counts Integral Networksproposal for IT Managed Service to the City focuses on achieving strategic technology goals thesupport of stakeholders and user groups in their technology use and to maintain IT assets

licensing security protocols and Business ContinuityDisaster Recovery

Council GoalsObiectives

Strategic Goal related to City Infrastructure Investment

Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact

Funding for the contract is available in the Citys General Fund and Water and Sewer Enterprise

Funds Based on current counts of servers and workstations the contract costs will be

$996500month Budget amendments will be completed as required and presented with the FY2021-22 Budget Mid-Year Update anticipated to be brought before the City Council in lateFebruary 2021

-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2

IT Managed Services RFP Response Integral Networks for City of Grass Valley

Integral Networks Inc Confidential amp Proprietary 1 | P a g e

City of Grass Valley

IT Managed Services RFP Response

500 Menlo Drive Ste 160Rocklin CA 95765 p 9166264000

wwwIntegralnetworkscom

10 - 3



INTRODUCTION

Integral Networks is pleased to submit this proposal for IT Managed Service to the City of Grass Valley to

achieve strategic technology goals support stakeholders and user groups in technology use and

maintain IT assets licensing security protocols and Business ContinuityDisaster Recovery for the City of

Grass Valley and the Grass Valley Police Department

We understand the City requires IT functionality 247365 due to nature of the services you provide for

the public It is impertinent that Police Fire and Public Works can respond to requests for essential

functions We acknowledge that your current IT environment is spread over 11 locations throughout the

City and is comprised of 3 physical servers running Hyper‐V hosting 10 virtual servers There are an

additional 10 Avigilon securityaccess control servers and approx 57 desktops and 43 laptops

Integral Networks goes the extra mile to align people technology and business As you work with us

you come to realize we are a partner with your organization not another vendor We make technology

disappear so you can focus on your mission

OrganizationalCapacityExperienceandPersonnel

Founded in 2005 Integral employs a team of highly certified technology professionals each of whom

have been in the IT Services industry for over 15‐20 years Integral Networks has a 16‐year history

providing high‐quality information technology design support and maintenance services to

organizations and businesses throughout the State of California and beyond Integral Networks is one of

200 IT businesses world‐wide selected to be a member of ConnectWise Evolve Peer Groups like‐minded

technology business leaders who meet quarterly to improve operations and evaluate and implement

best technology solutions for customers

MeetOurTeamBryan Badger CEOCTO

26‐Year IT Veteran ndash Area of Specialty

As a business owner Bryan has a deep understanding of CTO Financial Planning role With his many years of experience in Technology amp Business Management this gives him the ability to lend greater assistance to his clients with CTO direction and planning

Extensive experience with virtualization of Desktops amp Applications using technologies such as VMWare Citrix and Azure

10 - 4


Micah McDade Service Operations Director Level‐II Engineer

20‐Year IT Veteran ndash Areas of Specialty

Client Communication Technology Strategic Planning Technology Infrastructure Oversight Network SwitchRouterFirewall Management Office 365 Administration

David Spink Senior Systems Engineer Project Manager Level‐III Engineer


bull Virtualization of Desktops amp Applications with VMWare amp Citrix bull Extensive Knowledge with designing planning and implementing

various projects for MicrosoftServerActive Directory VMWare Cisco Citrix backup and storage

bull Instructor for 9 years teaching the following Microsoft MCSE Microsoft Office Microsoft Operating Systems Cisco Citrix

bull Since 2004 this experience includes working in Managed Service Provider and Cloud Service Provider Consulting services David works in Project Management and Team Lead on small and large projects to ensure their success and client satisfaction

bull Certifications VMWare Microsoft MCSE MCSD Citrix Cisco Datacore Virtual Storage

Garrett Lieberman Service Desk Lead Level‐II Engineer


bull Hobbyist technology enthusiast for 20+ years building and repairing custom PCs bull Provided software training and troubleshooting for businesses and personal use bull Extensive experience and knowledge in the following areas

Design and assembly of custom desktop PCs Windows Desktop and Server Operating Systems Assessment of client IT needs and providing recommendations Telecommunications including hosted VoIP and SIP PBX 15+ years in customer service

bull Certifications CompTIA IT Fundamentals Allworx Certified Professional

10 - 5


Blake Futch Service Desk Level‐II Engineer


bull Over 15 yearsrsquo experience working in a breakfix environment has culminated in proficiency in a plethora of IT systems Expertise includes but is not limited to Troubleshooting and diagnostics on failed systems including data recoveryrestoration Deployment of Microsoft Windows based Servers and Implementation of advanced local networks and troubleshooting connectivity

bull Extensive experience and knowledge in the following areas bull Design and assembly of custom workstation systems to fit scope bull Troubleshooting and repair of Apple Macintosh systems bull Microsoft Desktop and Server Operating Systems bull Communicating with Clients to achieve their IT based needs

John Singh NOC Manager Senior Level‐II Engineer


bull Possessing more than 7 Years of Information Technology experience in the field of Systems

Engineering‐Infrastructure Mgmt of Windows based applications Servers ExchangeO365

Directory services VMWare Hyper‐V technologies and Patching

bull Skilled in handling small as well as complex projects based on Server related tasks gained

proficiency in carrying out operations on live environments

bull Experience in imparting effective training to L1 and L2 support team minimizing their issues

with maintenance

bull Proven track record of ensuring that IT systems applications and communication

equipment within the organization are managed and maintained in accordance with

documented processes procedures guidelines and instructions

bull Certifications VMWare VCP6‐DCV MCSA AZ‐103 MCP

CustomerReferences Lake Tahoe Community College ndash South Lake Tahoe CA

o Al Frangione ndash Director of Office of Information afrangioneltccedu 530‐541‐4660

o Summary Lake Tahoe Community College has been a client for over 12 years now and utilizes Integrals Managed Services Infrastructure as a Service(IaaS) as well as our cloud based VDI solution Integral Workspace

Newbasis West ndash Riverside CA o Karl Stockbridge ‐ CEO

kstockbridgenewbasiscom 530‐305‐1600

o Jennifer Ewing ndash CFO jewingnewbasiscom 530‐906‐6941

10 - 6


o Summary Newbasis is a manufacturing company in Southern California They have been a client for just over 14 years now utilizing Integral Cloud based VDI solution Integral Workspace for their approx 50 users In addition we provide IaaS service for their MSSQL based ERP and Paperless line of business applications

Sierra National Construction o Megan Smith

megansierranationalconstructioncom 916‐481‐6792

o Summary SNC is a General Construction Contractor located in Sacramento CA They have been a client for over 8 years now utilizing Integrals cloud based VDI solution Integral Workspace for their approx 30 users

16‐YearstakingcareofpeopleandmakingtheirITexperiencethebestitcanbebyprovidingBusiness‐ClassITServicesandgoingaboveandbeyondtoensuretheITenvironmentisrunningoptimally

ITAssetLicensingSecurity Management of all software licensing eg purchase renewal updates

Purchase Recommendations in support of an overall IT strategic plan

Endpoint Security

Simulated email phishing attacks amp Cyber Security Training

Regularly scheduled updates and security patches

24 x 7 remote monitoring

OverallSystemManagement Provide twenty‐four (24) hour seven (7) day per week remote monitoring to assure optimal

performance of all servers and computer assets used by the City

Fully manage computing assets used by the City ensuring connectivity and networking

Provide hardware maintenance software support and upgrade support to all systems

Provide ticketing systemin‐house IT help desk support to all City staff M‐F 8 am ndash 5 pm

Enablesupport secure remote access for designated staff

Provide project management for selected upgrades andor changes

Provide necessary training to City staff

Remote Monitoring Maintenance Analysis and Issue Resolution

Manage onoff boarding IT procedures for new and departing City staff

Maintain neat and clean server room environments free of clutter and contaminants

10 - 7


Servers Hardware and Software Audits

Performance Patch and Security Reports

Remote Control

Patch Whitelisting Service

Endpoint Security software and management

Application Performance and Hardware Monitoring

Intelligent (Conditional) Alert Monitoring

Ticket Escalation with Steps to Resolution

Remote Restart of Services and Reboot

Server Maintenance Schedules

Workstations Hardware and Software Audits

Performance and Preventive Maintenance Reports

Remote Control


Endpoint Security software and Management

Web‐based Management Portal

Desktop Performance Monitoring

Policy Management

IntegralrsquosCompleteManagedServicesOur Complete Managed suite of proactive services first and foremost focuses on people(users) and

ensuring they have the best IT experience possible by providing full IT management and support for the

City Currently this includes 3 physical Hyper‐V hosts with 10 virtual servers 10 Avigilon

SecurityAccess control physical servers 5 virtual servers in Azure Gov 57 Desktops 43 Laptops All

Active Directory and O365 logonuser accounts network printers Firewalls and network switches All

support is unlimited remote and onsite support as necessary All is included in Integralrsquos proposed

monthly price for The City of Grass Valley

10 - 8


SERVICES SUMMARY INCLUDED EXTRA

Fully Staffed Unlimited Remote Service Desk Support M‐F 7‐5

Unlimited Onsite Service Visit M‐F 8‐5

24 x 7 Proactive PC amp Server Security

Patching Maintenance amp Alerting

Deep Instinct Endpoint Security software

Monthly Executive Reporting on Patching

Malware Removal and Network Health

Dark Web Monitoring for compromised

credentials

Infrastructure and Edge Monitoring amp

Maintenance(Firewall Switches Wireless)

Simulated Phising attack for Cyber

Security Awareness and Training

Virtual CIO (vCIO) Stewardship amp Annual

Technology Business Reviews

Remote Control and Remote Access for

Staff to Work PCs from Home

Network BackupDisaster Recovery

Appliance with Offsite Replication

After‐hours or Emergency Support

Support Additional2nd PC for Existing

User

+ $32 Monthly Per Month

Project Services

AddMoveChangeWork Exceeding 2

Hours

TampM Hourly or Fixed Fee

EdgeScan Hosted Perimeter Security

+ $250 or

Monthly

Office365 BackupProtection

+ $400 per user

Monthly

Deep Instinct Fully Managed Advanced

Endpoint Security

+$15 Monthly per

workstation $25 per server

10 - 9


TicketingSystemampSLA

We use a best‐in‐class ticketing platform called Connectwise This platform allows users to easily submit

and track all their service requests either for themselves or the entire organization based on

permissions It also allows us to set up segregate manage and report on tickets by Location Asset or

Agreement based on

Proactive Alert Tickets (generated by our Complete proactive monitoring and maintenance)

Reactive Service Tickets (requests received from your staff)

Special Projects (managed separately) by Location by Agreement or by special Project from

inception to resolution within our stated SLA (Service Level Agreement)

Our Service Level Agreement defines our Support Response Targets by Priority Level Response Time is defined as expected wait time for initial response given your requestrsquos priority level You will be asked to provide a Priority of 1‐4 when you submit your request to our Service Desk Service Levels ndash Definitions Our goal is to meet the following Response Resolution Plan and Final Resolution benchmarks for 80 of support requests All times are based on our Business Hours of 800am to 500pm Monday ‐ Friday

10 - 10


While the below are published SLArsquos our internal tracking for the last 6 months shows our average response is 15 minutes or less with same day resolution for all tickets submitted We do not guarantee Resolution times as every potential issue is unique and can be complex Instead based on severity we call all hands‐on deck as needed

Normal Response Priority 3

Quick Response Priority 2

Emergency Response Priority 1

Response ndash 4 hrs Resolution Plan ndash 12 hrs Resolution ndash Best Effort


Response ndash 1 hr Resolution Plan ndash 2 hrs Resolution ndash ASAP

SecureCustomerDocumentationIntegral Networks stores all customer documentation on an industry best‐in‐class secure platform called

ITGlue ITGlue access requires multi‐factor authentication and uses data‐encryption to ensure your

system details configurations passwords and other protected information is secured At your request

we may offer a specific authorized point‐of‐contact in your organization access to The Cityrsquos

documentation in ITGlue We do not retain individualsrsquo passwords to maintain compliancy

StrategicGuidancendashVirtualCTO

Integral Networks Complete Managed services include an annual (or more frequent based on client

needs) Technology Business Reviews (TBRs) to provide strategic technology planning budgeting and

stewardship for your organization The TBR consists of a comprehensive written document including at‐

a‐glance statuses detailed topology descriptions recommendations for technology improvements and

equipment lifecycle replacements CSAT and SLA reporting for the period and an overview of

accomplishments The TBR document is prepared collaboratively with input from your organization with

our technology service and project teams and is presented to your organizationrsquos key stakeholders on a

scheduled basis with your Integral Networks customer account representative and an Integral Networks

technical representative

MonthlyExecutiveReportingIn addition to your bi‐monthly zero‐dollar Labor Detail Invoices our service team sends one weekly

ticket report and one monthly Executive Reports as follows

Integral Managed Weekly Ticket Report a weekly email check in to make to see if there is

anything that needs attention as well as a list of the past weeks openclosed tickets as well as

any currently open tickets

Integral Managed Executive Summary Report an abbreviated report detailing your networkrsquos

overall health score Servers health score and PCs health score all based on patching endpoint

10 - 11


protection (security) and warranty statuses Supporting at‐a‐glance details offer insight into

system counts operating system types and counts and warranty details

ProjectImplementationTimelinesandProposalNote Deployment timelines are estimates and may be subject to hardware availability as well as local and state ordinances regarding COVID‐19 ‐ Official timelines will be generated upon acceptance of Integrals RFP Response

Phase 1 ndash Onboarding ‐ Estimated Time to Complete 1‐2 Weeks

o Work Scope

Integral Service Stack Deployed to Site

Account handover and coordination with existing providers

Documentation

Site specific collateral generated (User AddChange Remove Forms etc)

All support transitioned to Integral Networks

Phase 2 ndash Network AssessmentReview ‐ Estimated Time to Complete 2 Weeks

o Work Scope

Complete Inventory Creation

Identify all equipment out of standards

Identify any security concernsissues

Prioritize assessment findings with POC based on priority budget and timing

requirements

Projectsphases out of scope of RFP will require a formal quote and will be generated by dedicated project manager pending RFP acceptance

10 - 12

Q U O T EAAAQ1506

Nov 30 2020

4960 Rocklin Rd Suite 100 Rocklin CA 95677

Tel 916-626-4000

Quoted ToPrepared ByCity of Grass Valley

Brad Kalstein Bryan Badger129 South Auburn StreetGrass Valley CA 95945United States

PresidentCEO

bryanintegralnetworkscom

916-626-4000

PhoneFax

Here is the quote you requested

Description Unit Price Qty

Integral Managed Services

$000 1 $000Integral Managed Services Overview - Comprehensive IT Management and Support - Integral Networks Best Practices - Monthly Performance Reporting - IT Asset Management - Virtual CIO Consulting - Quarterly Technology Review with Budget Planning - Procurement Services - 247 Help Desk Support - Unlimited On-Site and Remote Support - Vendor Management(ISPamp TelcoPrintersLine of Business Applications) - Secure Customer Portal

$5000 2 $10000Dark Web ID Scanning w Simulated Email Phishing attacks with Cyber Securityawareness training

$5000 2 $10000Integral Complete Server w Standard Security for Hypervisor Roles247 Monitoring Alerting and ResolutionWeekly preventative maintenanceWeekly Microsoft patch managementWeekly 3rd Party software updatesDeep Instinct Advanced Endpoint ProtectionUnlimited remote and on-site support

$5000 9 $45000Integral Complete Server w Standard Security for Avigilon Security Servers247 Monitoring Alerting and ResolutionWeekly preventative maintenanceWeekly Microsoft patch managementWeekly 3rd Party software updatesDeep Instinct Advanced Endpoint ProtectionUnlimited remote and on-site support

Page 1 of 2Created on 110220 131237 by Integral Networks Inc1 of 2

10 - 13


$15000 14 $210000Integral Complete Server w Standard Security247 Monitoring Alerting and ResolutionWeekly preventative maintenanceWeekly Microsoft patch managementWeekly 3rd Party software updatesDeep Instinct Advanced Endpoint ProtectionUnlimited remote and on-site support

$5500 93 $511500Integral Complete Workstation w Standard Security247 Monitoring Alerting and ResolutionWeekly preventative maintenanceWeekly Microsoft patch managementWeekly 3rd Party software updatesDeep Instinct Advanced Endpoint ProtectionUnlimited remote and on-site support during business hours

$000 1 $000Integral Network Monitoring - Monitoring amp Management of Firewalls switches printers and misc networkdevices

$15000 14 $210000Integral Onsite Server Connect Backup - Image level based backup of entire System - 4-6 Hour Data Protection (Canwill be changed based on IO performance ampClient Requirements) - Backup to local onpremise appliance then copied to Integrals Offsite Datacenter - Local virtualization on BDR Appliance as needed - 500GB of Offsite Storage in Integral NEtworks Datacenter is Included Azure isadditional cost - Remote Virtualized Recovery hosted in Integrals Datacenter

Value Add Services

$2500 25 $62500Integral Complete Server w Advanced Security - Deep Instinct Advanced Endpoint Security w script blocking - Fully managed 24x7 by SOC (Optional)

$1500 100 $150000Integral Complete Workstation w Advanced Security - Deep Instinct Advanced Endpoint Security w script blocking - Fully managed 24x7 by SOC (Optional)

$25000 1 $25000Edgescan Penetration Testing- Testing the technical and logical security posture of your assets be they APIrsquos Cloud basedinfrastructure Web or mobile applications- Manual penetration testing combines human expertise on top of professional penetrationtesting software and tools such as automated static and automated dynamic analysis whenassessing high assurance applications- A manual penetration test (Pen Test) provides complete coverage for standard technicalvulnerability classes as well as other design business logic and complex risks that can only bedetected through manual testing (Optional)

$400 100 $40000BackupProtection for Office 365 - Backup users mailbox and onedrive data (Optional)

Subtotal $996500

Recurring Amounts Tax $000$996500 Billed Monthly Shipping $000

Grand Total $996500

Deposit Required $996500

Please contact me if I can be of further assistance


10 - 14


Supportingdocumentationforouradditionalrecommendedservices

IntegralCompleteServerampWorkstationwAdvancedSecurity

ThroughourclosepartnershipwithBlokworxaManagedSecurityServicesProviderweareableto

dramaticallyincreaseourclientsprotectionfromcompromisewithAdvancedEndpointDefense

utilizingdeeplearningandAItechnologiestopreventmaliciousactivityandmonitorendpoint

behaviourforindicatorsofcompromise

ThisisnotyourtypicalindustrystandardendpointdefenseresponseAsimportantasscanningand

preventionareitrsquosjustasimportanttolearnandadapttoanetworkrsquosenvironmentThatrsquoswhywe

employdeeplearningcapabilitiestonotonlyensurethatknownthreatswillbeeliminatedbefore

everenteringanetworkbutalsotolookdeepintothedataandfindthreatsthatwouldgo

undetectedthroughtraditionalmeans

Ourproprietarysolutioncannotonlyevaluatebutlearnsovertimehellipandthatrsquosagame‐changerAs

thenextnewransomwarevirusorthreatcomestowreakhavoconyournetworkoursystemcan

rememberwhatthosethreatslookedlikeandputonthevirtualbrakestoensureyournetworkis

safeOuradaptivetechnologyprovidesprotectionforthetraditionalnetworkandcanalsoprovide

protectionforthemanydevicesbroughtintothenetworkMobileIoTandIP‐enableddevicesand

Wi‐FiaccesscanbringrisktoatypicalnetworkenvironmentOursolutionprotectsthenetwork

fromallthisandmoreItcoversanydeviceanyOSanytimewithspeedandaccuracyMAED

providesnext‐generationendpointsecuritymonitoringampremediationtoproactivelymanageand

protectyourcustomerenvironment(nomatterhowlargeorsmall)beforecatastrophicincidents

canoccur

BackupandProtectionforOffice365emailandonedrive

MostpeopledonotrealizethatMicrosoftdoesnotbackupyourdatanorarethey

responsibletorecoveritintheeventofanissueIntegralsOffice365BackupandProtection

protectsyouremailfiles(onedrive)andsitehostedinSaaSapplicationfromanykindof

unwanteddeletionransomwareandappoverwriteerrors

bull Automated3xadaybackupofalldatainOffice365

bull Automaticarchivingofdeprovisionedusers

bull Recoveryfromransomwareinthecloud

bull SOC2TypeIIComplianceandHIPPAcompliancesupport

10 - 15


MobileDeviceManagementorMDM

Thereare3optionsforMDMthatIntegralnetworksutilizesdependingontheneedsofthe

clientBesideslicensingMDMisincludedinourproposedmonthlyservicesIntegral

Networkswillchargeaonetimesetupfeebasedonthenumberofdevices

1 MicrosoftIntune

a DependingonyourcurrentlevelofO365subscriptionyoumostlikely

alreadyhavethisandwewillsetupenrollsupportIntuneaspartofthe

agreement

2 MerakiSystemsManager(MDM)

a Thereisanadditionallicensefeerequiredof$34perdevicefor1yearor

$68perdevicefor3years

3 CitrixEndpointManagement

a Thereisanadditionalmonthlylicensefeeof$3‐$8permonthperdevice

dependingonfeaturesetrequired

ServiceandInstallationWarrantiesunderCompleteManaged

All support and installations for new hardware and software completed by Integral Networks are

warrantied for the term of your Agreement Pre‐existing system installations pre‐existing or legacy

hardware and software are excluded from Integral Networks serviceinstallation warranty when third‐

party (manufacturerrsquos) hardware warranty or software (manufacturervendor) upgrade and

maintenance subscription is expired Please see Technology Standards in Addendum A for more details

AddingNewEmployeesorPCstoYourAgreement

A NET increase of employees to your team increases your monthly Agreement price by $55‐$65 monthly

per user Installation labor for new systems (ex A second PC a laptop tablet or virtual machine) is at

no additional labor charge if the equipment chosen is purchased from Integral Networks or meets our

minimum system requirements (see Technology Standards in Addendum A) Each new PC added to the

network without a net‐staff increase (no new user) is $32 monthly per PC

AdditionalDiscoveryItems

10 - 16


These items were noted during our onsite discovery and analysis They are not covered under the initial

RFP However are recommendations that will require further review upon quote acceptance in order to

meet minimum standards

System FirewallEdge Security

Business Challenge and Problem Description It was noted that the City is currently utilizing end

of lifesupport Juniper firewalls with no active security subscriptions

Proposed Solution Integral Recommends implementing with Cisco Meraki or Palo Networks

Edge Security Devices

System Server Hardware and Operating Systems

Business Challenge and Problem Description Existing Server is hardware is 5+ years old and

running Server 2008 in some instances

Proposed Solution Evaluate Cloud Options Install new hardware and deploy new 20162019

servers to replace out of date 2008 servers

10 - 17


ADDENDUMATechnologyStandards

Minimum Infrastructure Requirements for Integral Networks Customers All operating systems should be fully supported Any operating systems listed as ldquoEnd of Extended Supportrdquo on Microsoftrsquos Lifecycle chart does not meet minimum infrastructure requirements as these systems are not updated for security patching and are expired

Server OS httpssupportmicrosoftcomen‐uslifecycleC2=1163

Windows Server 2012 or newer

Linux ask for specifics

Workstation OS httpwindowsmicrosoftcomen‐uswindowslifecycle

Windows 8 Pro or newer OS

Apple OSX 101 Yosemite or newer

Email Platform httpssupportmicrosoftcomen‐uslifecyclesearchalpha=Exchange20Server

Exchange Server 2013 or later for on‐

premises solution

Microsoft O365 hosted platform

Microsoft Outlook 2013 or newer

Special Servers Software

SQL Server SQL 2012 or newer

Microsoft Office 2013 or newer

Microsoft Office for Mac 2016 or newer

Microsoft Access 2013 or newer

Microsoft Project Server 2013 or newer

SharePoint Server 2013 or newer

Software Licensing

License agreements product keys and

media owned amp accessible

Licenses cover the current number of

usersdevices installed

Third‐party vendormanufacturer Support

amp Maintenance Contract current for all

special Line‐of‐Business applications If not

any support provided for these applications

is excluded from Agreement and performed

at Time amp Materials rates

Hardware All hardware should be on a 4‐year replacement lifecycle Equipment failure risk increases exponentially after year 4

All devices under current manufacturer

warranty andor appropriate replacement

lifecycle calendared amp budgeted for future

purchase through Integral Networks

Workstation and Server hardware over 48‐

months of age should be replaced

Infrastructure equipment such as switches

firewalls and wireless devices should be

replaced at 60 months and or register a

cold spare

Business‐class vs consumer‐class devices

deployed Non‐business‐class hardware

replaced with hardware vetted and ideally

procured through Integral Networks

Equipment vetted and ideally procured

through Integral Networks

Third‐Party Vendors

Integral Networks authorized as a point‐of‐

contact for your company with all

applicable third‐party vendors to act on

your behalf

Vendors Integral Networks requires pre‐

authorization

o Domain Registrar amp DNS Provider

o Webhost

o Email Provider

o Internet Provider

o Phone Provider

o LOB Software Vendor(s)

10 - 18



ConclusionIntegral Networks is very much looking forward to partnering with the City of Grass Valley to ensure that

your people have the best IT Experience that they can have We are confident in our ability to meet the

Cities goals and stand ready to partner with you

If you have any questions on this RFP response feel free to contact Bryan Badger at your convenience

via email at bryanintegralnetworkscom or by phone 916‐626‐4000 x100

Thank you for your time and consideration

10 - 19

Exhibit AContract language to be inserted after legal review

10 - 20


Agenda Action Sheet

Council Meetins Date Novernber242020 Date Preoared November 192020

Preoared bv Alexander K Gammelgard Chief of Police

Title Police Departnent Communications lnfrastructure and Equipment Upgrade

Recommended Motion (l) Direct staffto move forward with the project to upgrade the PoliceDepartrnent radio communications infrastructure pursuant to the attached Motorola Solutions

contract and scope of work agreements (2) approve joining the H-GAC Cooperative Purchasing

Program and authorizeCity Manager to sign necessary documents (3) approve the attached

contract as a sole source procurement pursuant to 308140 (requires 415 vote) (4) authorize the

Chief of Police to sign necessary agreements subject to legal review and to approve change

orders up to 10 and (5) direct the Finance Director to make appropriate budget adjustments

and progress payments

Asenda Administrative

Backsround Information The City of Grass Valley Police Department currently owns and

operates a Land Mobile Radio (LMR) infrastructure that services Police Department users across

the City This infrastructure was first installed several decades ago and the City is encountering

increasing issues with the performance of the infrastructure The current systern does not complywith state and federal regulations for transmission of sensitive law enforcement communication

The Police Department is looking to upgrade the systern to achieve a higher level of service in ourmission to serve the public with this critical communication platform

Motorola Solutions provides enterprise grade mission critical radio systems to law and fireagencies throughout the State of California the United States and abroad Each law enforcement

agency has unique needs for custom goods or services based on a number of factors Staffcompleted extensive research into viable radio solutions including research about existing and

planned partner agency radio infrastructure availability of reliable and quality service and

maintenance options as well as consistency with regional law enforcement parfirers to bolstermutual aid response capabilities This Motorola systern implanentation will allow for fullinteroperability with Nevada Countys existing regional dispatch system as well as the Motorola-based dispatch system being planned In addition staff concluded that Motorolas proposal allowsfor seamless transition between our legacy analog equipment and new digital communicationequipment Motorola Solutions is the only source for the required project objectives

interoperability and reliable on-going maintenance and service needs

Agenda ltem 11 - 1


Agenda Action Sheet

The proposal by Motorola Solutions uses the H-GAC Cooperative Purchasing Program for the

equipment pricing Utilizing the same vendor for equipment and implementation will minimizethe downtime during the project and allow us to utilize all previously purchased Motorola handheld

radios

This new infrastructure will improve the performance of the Police Departments LMR operations

and enhance interoperability with partner agencies It will also allow the deparfinent to more

efficiently and effectively monitor and maintain the syston The department has determined that

aP25 digital system (mixed mode) is the best solution for its needs based on current and evolvingtechnology This standard will help ensure that the City has a common operating platform that

maximizes compatibility with vendor equipment and other regional LMR systems well into thefuture

To best meet the functional and operational needs of the department Motorola Solutions proposal

includes a combination ofhardware software and services Specifically this solution forthe Grass

Valley Police Department provides

o Kl P25 Conventional Controllero I Position MCC 7500E Dispatch Console and Verint Logging Recorder Systerno P25 Mixed Mode RF Upgrade for PD CH I and CH2 - (7 Sites)o APX Subscriber radios 35 Portables and 30 Mobiles

This project and associated costs were presented to the Measure E Oversight Committee on

llll9l2020 The Committee concurred with the use of Measure E funds for the project capital

outlay and associated startup costs


This action is consistent with City Strategic Goals related to goal 6 Public Safety

Fiscal Impact

Funding to complete the project and related support services are available via Measure E Funds

Proposed cost for the turnkey system is $1350733 Although work toward the upgrade willbegin upon approval funds will not be expended until next budgetyear In addition to costs paid

directly to Motorola Solutions ancillary costs not to exceed $100000 may be required tosupport project deployment (ie data circuits backhaul connections FCC licensing lease

space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet

Motorola based project costs will be incorporated in the FY 21122 budget planningprocess and funds will not be expended until July 12021or thereafterAncillary costs as noted above may be incurred inFYDl2l andor FY2ll22

EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3

City of Grass Valley November 13 2020 P25 RF and Console Systems Upgrade Use or disclosure of this proposal is subject to the restrictions on the cover page

Motorola Solutions Confidential Restricted Cover Letter

Motorola Solutions 10680 Treena Street Suite 200 San Diego CA 92131 USALe November 13 2020 Chief Alexander Gammelgard City of Grass Valley 129 South Auburn Street Grass Valley CA 95945 Subject P25 RF and Console Systems Upgrade Dear Chief Gammelgard Motorola Solutions Inc (ldquoMotorola Solutionsrdquo) is pleased to have the opportunity to provide City of Grass Valley with quality communications equipment and services The Motorola Solutions project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value To best meet the functional and operational specifications of this solicitation Motorola Solutions response includes a combination of hardware software and services Specifically this solution is for the Grass Valley Police Department P25 RF and Console Systems Upgrade and provides K1 P25 Conventional Controller 1 Position MCC 7500E Dispatch Console and Verint Logging Recorder System P25 Mixed Mode RF Upgrade for PD CH 1 and CH 2 - (7 Sites) APX Subscribers 35 Portables and 20 Mobiles This proposal is subject to the enclosed Communications System and Services Agreement (CSSA) together with its Exhibits This proposal shall remain valid until December 4 2020 City of Grass Valley may accept the proposal by delivering to Motorola Solutions the CSSA signed by your City of Grass Valley representative Alternatively Motorola Solutions would be pleased to address any concerns the City of Grass Valley may have regarding the proposal Any questions can be directed to Chris Chamberlain our Sr Account Manager at 916-500-8537 We thank you for the opportunity to furnish the City of Grass Valley with ldquobest in classrdquo solutions and we hope to continue our relationship by implementing this project Our goal is to provide you with the best products and services available in the communications industry Sincerely Motorola Solutions Inc

Micah Applewhite MSSSI Vice President

11 - 4

City of Grass Valley November 13 2020 P25 RF and Console Systems Upgrade Use or disclosure of this proposal is subject

to the restrictions on the cover page


SECTION 1

SYSTEM DESCRIPTION

Motorola Solutions proposes an ASTRO 25 MCC 7500E dispatch console with an ASTRO Conventional Non-Redundant K-core an upgrade of the existing VHF Analog Conventional system to VHF Mixed-mode Conventional system and APX subscriber radios This will provide the Grass Valley Police Department with the confidence of state-of-the-art secure communications seamless IP-based connectivity flexible system architecture with scalable components and centralized console management

The dispatch console proposed would connect to the upgraded radio infrastructure via the conventional channel gateways and would allow for a future upgrade path to a fully digital P25 compliant radio system

Motorola Solutions designs its console to help reduce the total cost of owning an IP-based feature-rich dispatch system without compromising quality and reliability The console provides Grass Valley Police Department with sophisticated network management and easy migration to future capabilities

The proposed ASTRO Conventional Non-Redundant K-core and one (1) dispatch console with one (1) Verint Analog Voice Recorder and one (1) Key Variable Loader (KVL 5000) will be located in the Grass Valley Police Department Main Office at 129 S Auburn St Grass Valley

It also includes the upgrade to a VHF Mixed-mode conventional multi-site voting voice communication system from their existing VHF analog conventional multi-site voting voice communication system As your existing equipment continues to age and more parts become obsolete Motorola Solutions understands the importance of replacing your existing system to maintain your organizationrsquos mission critical operations

The sections below provide details on the proposed system and subscriber radios

Sections omitted due to the confidential nature of content

11 - 5

SECTION 1

PRICING Motorola Solutions is pleased to provide the following equipment and services to City of Grass Valley

Equipment and Services Pricing Grass Valley PD P25 RF and Console System Equipment $1052381 Grass Valley PD P25 RF and Console System HGAC Discount ($194934) Grass Valley HGAC Discounted PD P25 RF and Console System Equipment $857447 Grass Valley PD P25 RF and Console System Implementation $805322 Grass Valley PD P25 RF and Console System 85 Tax (Equipment Only) $72883 Grass Valley PD P25 RF and Console Total System $1735652 Grass Valley System PD Incentive if Order is Received by December 4 2020 ($384919) Grass Valley PD P25 RF and Console System Grand Total with System Incentive $1350733

11 - 6

Exhibit A

Contract Language to be inserted once review by legal is completed

11 - 7


Agenda Action Sheet

Council Meetins Date November 242020 Date Prepared November 18 2020

Prepared bv Tim Kiser City Manager Th(EIg Approval of Deputy City ClerkManagement Services Analyst Job Description and

Executive Contract Appendix A

Recommended Motion That Council l) approve the new job description and salary range forAdministrative Services Director 2) review the proposed Deputy City ClerkManagonentServices Analyst unployment agreement 3) authorize the City Manager to execute the agreementssubject to legal review and 4) authorize the Finance Director or the City Managers designee tomake any necessary budget adjustments andor amendments to complete this action

11[q Administrative

Backeround Information For the last several months the City has been backfilling the vacatedCity Clerk position With the modification of work tasks over the last few years in the City stafffeels it is in the Citys best interest to create a new position of Deputy City ClerkanagementServices Analyst The purpose of this position is to prepare and maintain ofEcial municipalrecords provide information and support and provide professional-level administrative andsupport for the management and operations in assigned area The goal of this position would be todevelop a City Clerk over the next 25 to 3 years Attached is the Deputy City ClerkManagementServices Analyst job description for Council review and approval Salary range for this newposition will top out at $90000 per year with the funding coming from the underfilling of thebudgeted existing City Clerk position

As part of the creation of this position Appendix A of the existing employment agreements forCity executives (Police Chief Fire Chief City Clerk Public Works Director etc) needs to bemodified to add the new position of Deputy City ClerkManaganent Services Analyst

Attached for Council reference is proposed Deputy City ClerkManagement Services AnalystAgreernent Appendix A and new job description for the Depu$ City ClerkManagement ServicesAnalyst

Council GoalsObiectives This action executes portions of work tasks towardsachievingmaintaining Stategic Plan objectives of High Perfornance Government and QualityService

Fiscal Impact Minimal immediate fiscal impact and potentially a small cost savings over the next25 to 3 years while this position underfills the City Clerk position Please note agreements areperformance based and salaries and incentives may increase or decrease based upon perforrnanceannually

Efugyggg Yes Account Various

Reviewed fv ttutCitv Manaser

-^GWPDATAICOLNCIL MEETINGS AGENDAS2020| 1242020AAS 201124-Deputy City Clerk poistion approvaldocx

Agenda ltem 12 - 1

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF GRASS VALLEYAID

DEPUTY CITY CLERKMANAGEMENT SERVICES AIALYST

1 Effective DateThis Agreernent shall become effective when it has been executed by Director hereinafterreferred to as Deputy City ClerkManagement Services Analyst or Employee and the CityManager as duly approved by Resolution of the City Council has executed it

2 Term of EmploymentDeputy City ClerkManagement Services Analyst shall serve at the pleasure of the CityManager and on an at will basis during the term of this Agreement subject to the termsand provision of this Agreernent as set forth below

3 Duties Ilours of WorkA Deputy City ClerkManagement Services Analyst shall perform those functions andduties as specified in job classification and by direction of the City Manager Deputy CityClerlManagement Services Analyst shall perform such duties in accordance with thehighest professional and ethical standards of the Deputy City ClerkManagonent ServicesAnalyst position Deputy City ClerkManagement Services Analyst shall not engage in anyactivity that is or which may become incompatible with the City of Grass Valley as

provided by federal state and local law During the term of this Agreernent Deputy CityClerkManagement Services Analyst shall be exclusively employed by the City unless priorwritten authorization otherwise is received from the City Manager

B Deputy City ClerVManagement Services Analyst shall maintain a regular workschedule consistent with that approved for other-Directors of the City DirectorTitles dutiesmay involve expenditures in time in excess of eight (8) hours per day andor forty (40) hoursper week and may also include time outside normal office hours such as attendance at CityCouncil and Commission meetings Deputy City ClerkManagement Services Analyst shallnot be entitled to additional compensation for this time

4 CompensationA Deputy City ClerkManagement Services Analyst shall receive an annual base salaryof $7200000 payable in equal bi-weekly payments to be made at the same time as otheremployees are paid

B Deputy City ClerkIvlanagement Services Analysts compensation shall be reviewedwith the City Manager at least annually in connection with the annual review or at any othertimes as may be determined by the City Manager Compensation may be increased as

determined by the City Manager within the salary range (Compensation and Benefits -Appendix A) for the Deputy City ClerkManagement Services Analyst

Page I I

12 - 2

C Salary may be reduced in the event Deputy City ClerkIvlanagonent Senrices Analystreceives an unsatisfactory evaluation either at the annual evaluation or at any additionalevaluation completed by the City Manager Compensation may be reduced as determinedby the City Manager within the salary range (Compensation and Benefits - Appendix A) forthe Deputy City ClerkManagernent Services Analyst

D As consideration for the annual opportunity to be considered for increasedcompensation pursuant to sub-paragraph B above Employee specifically waives any right toa 415 vote of the City Council prior to removal from his or her position as may be providedunder City Charter Article IX Section 2 Employee acknowledges that the City Manager isthe appointing authority and may also remove Employee from this position without actionof the City Council

5 Ilealth InsuranceThe City shall pay the full pranium for health insurance for the Deputy CityClerklvlanagement Services Analyst including their dependents for health coverage(medical dental and vision) benefit options as provided to other employees

Employees waiving medical insurance coverage shall receive two hundred fifty dollars($250) per month less the costs of any elected dental or vision insurance per monthEmployees waiving health care coverage must produce evidence of insurance throughanother source Any payment due Employees for waiving medical insurance coverage shallbe paid in a lump sum once per month and shall be considered taxable compensationhowever such compensation is not PERSable

6 Annual LeaveDeputy City ClerkManagement Services Analyst shall receive vacation benefits equal tothose of Departrnent Heads as set forth in the Compensation and Benefits - Appendix ADeputy City ClerkManagement Services Analyst may cash out up to four weeks of AnnualLeave andor vacation each Calendar Year upon City Managers prior approval andconsistent with Internal Revenue Service rules governing constructive receipt Vacationandor Annual Leave time cashed out pursuant to this provision shall be subtracted from theaccumulated Vacation andor Annual Leave balances when paid

7 RetirementEmployees designated as local public safety (Police) classic employees by the City are

currently provided retirement benefits under the Public Employees Retirement SystemsLocal Safety (Police) 3oo at age 50 formula with a 9oo enployee contribution Employeesare also provided retirement benefits under Social Secwity

Classic public safety (Police) designated ernployees will pay a pre-tax contribution forretirement for the employee share under CaIPERS retirement plan of 9oo The onployeeshall pay the full amount of the employees contribution rate to Social Security

Page | 2

12 - 3

Employees designated as local public safety (Fire) classic ernployees by the City areprovided retirement benefits under the Public Employees Retirement Systems (PERS)Local Public Safety (Fire) 3o at 55 formula Employees are also provided retirementbenefits under Social Security

Classic public safety (Fire) designated onployees will pay a pre-tax contribution forretirement for the ernployee share under CaIPERS retirement planof 9oo The onployeeshall pay the fulI amount of the employees contribution rate to Social Security

New public safety onployees hired after January 12013 orT[on Classic public safety(Fire or Police) designated employees upon placement in a full-time onployment statusshall have the PERS 27 57 formula as provided by the terms of the contract in effectbetween the City and PERS The employee contribution rate shall be 50 percent of thenormal cost rounded to the nearest quarter of 1 percent as determined by PERS

Miscellaneous ernployees who are considered classic members by PERS will beresponsible for paying the full ernployee contribution to the California EmployeesRetirernent System which is currently 8 Miscellaneous ernployees who are considerednew members by PERS will be responsible for paying 50 percent of the normal costpursuant to the Pension Reform Act of 2013 The ernployee shall pay the full amount ofthe onployees contribution rate to Social Security

8 DeferredCompensationSubsequent to the first year of ernployment under this contract City will deposit to DeputyCity ClerkIvlanagement Services Analysts deferred compensation account via bi-weeklypayroll a performance bonus contribution of up to $4000 annually

The Citys contribution amount shall be based upon job performance and be dependent uponreceipt of Directors Title performance evaluation The Citys contribution amount shallbe determined in the sole discretion of the City Manager and may be less than $4000

ln the event this agreernent terminates or is not renewed Deputy City ClerkManagementServices Analyst shall be entitled to retain the amount of deferred compensation accumulatedas of the date of termination or non-renewal

After such time as Deputy City ClerkTvlanagement Services Analyst resigns or is terminatedCity shall transfer ownership of any deferred amount on deposit in a deferred compensationplan to succeeding employers upon Directors Title written request

9 Annual Performance EvaluationThe City Manager andor their designee shall evaluate Deputy City ClerkManagementServices Analysts performance at least once annually The City Manager and Deputy CityClerkManagement Services Analyst shall annually develop mutually agreeable performancegoals and criteria which the City Manager shall use in reviewing Deputy CityClerkManagement Services Analysts performance in the following year It shall be DeputyCity ClerkManagement Services Analysts responsibility to initiate this review each year

Page | 3

12 - 4

10 IndemnificationCity shall defend hold harmless and indemnifu Deputy City ClerkManagement ServicesAnalyst against any claim demand judgment or action of any type or kind arising withinthe course and scope of Deputy City ClerkManagement Services Analysts ernployment tothe extent required by Government Code Sections 825 and 995 Notrvithstanding anythingto the contrary in this section pursuant to Government Code Section 532431 if the Cityprovides funds for the legal criminal defense of Employee any funds provided for thatpurpose shall be fully reimbursed by Employee to the City if Employee is convicted of acrime involving an abuse of office or position Employee recognizes that City shall have theright to compromise and settle all actions or proceedings in which City is providingEmployee a defense even if Employee objects to such compromise or settlement

11 Other Terms and Conditions of EmploymentA The City Council may from time to time fix other terms and conditions ofemployment relating to the performance of Deputy City ClerkManagement ServicesAnalyst provided such terms and conditions are not inconsistent with or in conflict with theprovision of this Agreement the Grass Valley Charter or Municipal Code or other applicablelaw

B The provisions of the Citys Civil Service Rules and Regulations (Rules) shallapply to Deputy City ClerkManagement Services Analyst to the extent they explicitly applyto the position of Deputy City ClerkManagement Services Analyst except that ifthe specificprovisions of this Agreement conflict with the Rules the terms of this Agreernent shallprevail Without limiting the generality of the exception noted in the previous sentencehowever no provision of the Rules or this Agreernent shall confer upon Deputy CityClerkManagement Services Analyst a property right in his or her employment or a right tobe discharged only upon cause Deputy City ClerkIrilanagement Services Analyst is not amember of the competitive classified service and is an at will ernployee serving at thepleasure of the City Manager and may be dismissed at any time with or without cause subjectonly to the provisions of this Agreernent The provisions of Article IX Section 2 requiringa45 vote of the City Council to remove a Department Head do not apply to this Agreernentand are specifically waived by Employee as provided in Section a(D) of this AgreernentNotwithstanding any other provision of this Agreernent Deputy City ClerkManagernentServices Analyst shall not violate any policy prohibiting discrimination harassmentretaliation workplace violence or other similar misconduct as set forth in the Rules and infederal state law and local law

C Deputy City ClerkManagement Services Analyst shall be exempt from paidovertime compensation

12 TerminationA Deputy City ClerkManagement Services Analyst is not part of the competitive(classified) service and therefore is an at will employee As an at will employee DeputyCity ClerkManagernent Services Analyst may be terminated by the City Manager with orwithout cause without right of appeal and without advance notice or City Council action

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12 - 5

B If Deputy City ClerkManagement Services Analyst is terminated by the CityManager without cause Deputy City ClerkManagement Services Analyst after terminationwill be entitled to up to three months of severance pay at Deputy City ClerkManagernentServices Analyst s base salary rate plus payment in a lump sum of the following 1) 100of any accrued but unused Personal Leave and vacation leave if any and 2) 50 of thevalue of unused sick leave if applicable to the extent not used for PERS Service Credit ifany Deputy City ClerkManagernent Services Analyst shall be entitled to severance payunder this subsection only upon execution of a claim waiver and release of liabilitySeverance pay if any shall be paid monthly until Employee is gainfully employed or the 3-month limit has been reached whichever is less Employee shall provide notification ofgainful ernployment to City immediately upon commencing such employment if suchemployment commences within three months of Employees termination from CityNotwithstanding anyhing to the contrary in this subsection pursuant to Government CodeSection 532432 if the Agreement is terminated any cash settlement related to thetermination that Employee may receive from City shall be fully reimbursed to City ifEmployee is convicted of a crime involving an abuse of his or her office or position

C If Deputy City ClerkManagement Services Analyst is terminated by the City forcause Deputy City ClerkManagement Services Analyst is not entitled to any severance paywhether or not advance notice of termination is provided however payment for accruedunused Personal Leave sick leave andor vacation leave if applicable shall be paid as

provided in sub-paragraph B above If Deputy City ClerkManagement Services Analyst isterminated for cause Deputy City ClerkManagement Services Analyst must be grven noticeof the cause and supporting evidence Deputy City ClerkIvlanagement Services Analyst isentitled to meet with the City Manager at which time Deputy City ClerkManagementServices Analyst may reply orally andor in writing to the cause and supporting evidenceThe meeting is not an evidentiary hearing There is no right to appeal the City Managersdecision The City Managers decision is final and nothing in this subsection shall be deemedto impose a for cause requirement to terminate Employees ernployment with City Thespecification of causes for termination below is solely for the purpose of determining whetherEmployee is entitled to severance pay For purposes of this Agreernent the term for causeshall include but is not limited to any of the following

(a) use of alcohol or drugs that impedes performance of duties(b) conviction of a felony or misdemeanor involving moral turpitude (a plea or verdictof guilty or a conviction following a plea of nolo contendere is deerned a convictionfor this purpose)(c) a proven claim of either sexual harassment or abuse of employees in violation oflaw or adopted City policy(d) willful and repeated failure to carry out the lawful directives or policy decisionsof the City Council or(e) willful abandonment of the position or continued and unexcused absence fromduty

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12 - 6

D Deputy City ClerkManagement Services Analyst may voluntarily terminate his orher ernployment by resignation or retirement or some other similar manner upon at leastone-month notice In this circumstance Deputy City ClerVManagement Services Analyst isnot entitled to any severance pay

E In the event an Employee dies while employed by the City hisher beneficiary orthose entitled to hisher estate shall be paid for any earned salary and any in lieu paymentsfor personal leave and any banked vacation or sick leave at the rates established in thisAgreernent to which the Employee is entitled as of the final day on City payroll City mayrequest appropriate documentation to ensure such persons are beneficiaries or otherwiseentitled to participate in Employees estate

13 Compliance With LawThis Agreanent is subject to all applicable provisions of federal state and local lawsincluding the Grass Valley Municipal Code except for the application of specific provisionsof the City Charter which are waived as set forth herein

14 General ProvisionsA This Agreernent constitutes the entire agreement between the parties City and

Depury City Clerktranagement Services Analyst hereby acknowledge that they haveneither made nor accepted any other promise or obligation with respect to the subjectmatter of this Agreanent

If any provision or any portion of this Agreernent is held to be unconstitutionalinvalid or unenforceable the rerninder of the Agreernent shall be deerned severableand shall not be affected and shall remain in full force and effect

Any notice to City pursuant to this Agreement shall be given in writing either bypersonal service or by registered or certified mail postage prepaid addressed as

follows

City ManagerCity of Grass Valley125 East Main StreetGrass Valley CA95945

Any notice to Deputy City ClerkManagernent Services Analyst shall be glven in a likemanner and if mailed shall be addressed to Deputy City ClerkManaganent ServicesAnalyst at the address shown in Citys personnel records For the purpose of determiningcompliance with any time limit stated in this Agreement a notice shall be deemed to haveduly given (a) on the date of delivery if served personally or (b) on the second (2nd)

calendar day after mailing if mailed

D If an action at law or in equity is necessary to enforce or interpret this Agreement theprevailing party in that action shall be entitled to reasonable and actual attorneys fees

and costs with respect to the prosecution or defense of the action

B

C

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12 - 7

E A waiver of any of the terms and conditions of this Agreement shall not be constnredas a general waiver and either party shall be free to enforce any term or condition ofthis Agreement with or without notice to the other notwithstanding any prior waiverof that term or condition

15 AmendmentsThis represents the entire agreement between the parties Amendments to this agreement

may be made at such times as approved by the City Manager and Deputy CityClerkIvlanagement Serrrices Analyst and shall be in writing

DatedTim Kiser City Manager

DatedTaylor Day Deputy City ClerkIvlanagementServices Analyst

Approved as to form

Dated_Michael G Colantuono Crty Attomey

PagelT

12 - 8

AppendixACompensationandBenefits

Life Insurance and Long Term Disability EAPRetiree Health

PlanotherBenefitsandSpecialProvisions

Employee contributions towards health benefits are on a pre-tax basis and subject to IRS

rules

B LIFE INSURANCE

insurance company

from the new emPloYment

The city shall provide term Life insurance benefits for the Employee without cost to the

Employee of 15 i-rit i annual utuif1oyo funrea ihousand dollars ($200000)

for the Employee five thousand dollars SSOOOI -f91-the Employees spouse and fifteen

hundred dollars ($1500) for eligible apdtnt hildtn

without cost to the employee

The City shall provide without cost to the Employ T^-LTe protection rnsurance

program that shall Employees income to a maximum of sixty-six and two thirds

(66213)of monthly earnings with u itirg

of six thousand dollars ($6000) in calculated

base conditions of coverage shall be orrt

ild by the master agreement with the

The City has an established Employee Assistance Program This program provides

confidential counseling herp ror mptoyees

and their iamilies The Employee Assistance

program provides for up to 3 visits

Employees who become subject to this Plan on or before July 1 zllwho retire from the

city in good standiiir at truri nre yearsof Grass valley service who elect to

retain calpERS medical coverage ana rro arl of full retirement age shall be entitled to

payment of up to $500as itre CaffnS prerniul fora single party until such time as

the Employee is eligible to receive Medicr is hired and has healthcare coverage available

Employees who become subject to this Plan after July 1 201l who retire from the city in

good standing who have ai least ten V- iCt VuUy service who elect to retain

CaIPERSmedicalcoverageandwhoareoffullretirernentageshallbeentitledtopayment

12 - 9

Appendix A - compensation and Benefitsof up to $250

oT9t lhecar-r-rt Tyrto1 u singre-partv unt such time as theffXiilTiHilili vrailul o is hired J r7 hearthcare coverase avaabre

If the Employee so desires ]risrer spouse may be added at the additional cost difference ofthe Employee plus one

inair- il6 pays rhe airr Ifthe Emproyee retiree serectsa health pran that costs less runrri 6ity lrriurrq wil not be erigibre to receivethe cash difference-- arl premium con]oilutiorrileived one month in advance andit is the responsibili

f h Eillee retiree to

rr that the city receives paymentIiil[Jiffil1THfiil in a timf (i e withino duy ordue date)

Employees waiving health care coverageshall receive two hundred fifty dollars ($250) permonth less the cost of any elected oJrut or visitn per month unt erigibre forMedicare or is hired artut nt coverage availabre from the new ernproyment

TrrimHy health -se must produce evidence

i rce throughbe paid in a lump ITIt ff

Emplovees for waivinjmedical inrurJJrerage shall

Personal Leave

[iffiTllTjffiJ provide Emprovees the ablirv to accrue time ror vacation sick

Employees shall accrue Personal Leave hours at a rate of no Iess than256hours and no more thanif3inffiIHffi f1iH11ffhHtiao-onh(126)ihNo Employee mav-carry a balance of more than 520hours of their personal Leave Employees whohave accumulated 520 hou irtrr1^ru jrrr turth pu] ruu unt they haveused Personal Leave in an amouri rrmrirailiri uru-utJ8nar Leave barancebelow 520 hours Employees t trn up to r6d hour of accrued personar Leave to salarvcompensation once each year poonai Leaveorrioni-runuiiioo

rror to sarary muJtbe submitted by Decemlet zorirch year roo7 ipronar Leave hours in excess of theffiTillrfiffi1fft mav be converted to bankeJ ERS ir

iiii i uoraance with

Employees who become subject to this plan after July l 201I must convert all accumulatedvacation Leave sick-Leave ipffihiJJJ hours of sick Leave or vacation Leavecombined in excess of 520 hours liil placed i

sirieave and vacation Leave bank accountto be utilized bv tle_lTprov o-pujdout rpti-on from rset forth herein orconverted to banked PERS service ttiJit in uorauoJuir curprnseguiailr upon separationfrom service the cityshall ouree a one-time rump sum carcurutd on Fifty (s0) percentorthe emprovees uanrea un iiliiriifloro (lilt orthe emproyees

12 - 10

Appendix A - Compensation and Benefitsbanked Vacation Leave (For example if an ernployee is compensated for 450 hours of sick leave at

the 50 rate the uncompensated225 hours would go to PERS service credit as allowed by PERS)

Employees will accrue Personal Leave time at the following rates

I toZ years ofcity service 256 hours2 plus years to 5 years 272 hours (1046 hours biweekly)5 plus years to I 0 years 296 hours ( I I 38 hours biweekly)l0 plus years to 20 years 320 hours (1231hours biweekly)20 plus years 336 hours (1292 hours biweekly)

After 2 plus years of city serviceo credit for prior public service may be included for purposes ofcalculating annual time subject to the City Manager approval Prior public service shall be similarin nature to the duties being performed by the Employee for City to be eligible for this benefit

Certifications

The City shall pay the costs associated with obtaining and maintaining special certificates that are

required by the State of California the City of Grass Valley or any governmental agency to obtainand maintain as a condition of employment

Holidays

Employees are entitled to 12 paid holidays as listed belowRecognized Holidays shall include

New Years EvePresidents DayMartin Luther King DayMernorial DayJuly 4th

Labor Day

New Years DayVeterans DayThanksgiving DayThe Day After ThanksgivingChristmas EveChristmas Day

A paid holiday is equivalent to eight hours for a total of 96 hours per year Holiday hours are

accrued outside of Personal Leave must be used within the calendar year accrued Unused holidayhours may not be carried over into any subsequent calendar year or cashed out

Special Provisions

A PUBLIC SAFEry UNTFORM ALLOWANCE

The Police Chief and Fire Chief shall be provided a uniform and cleaning allowance Theamount of the benefit will be the same as established under Unit 6 for the Police Chief andunder Unit 8 for the Fire Chief

12 - 11

Appendix A - Compensation and Benefits

B VEHICLE ALLOWANCE

The Police Chiel Fire Chief and Public Works Director shall be provided a vehicle OtherEmployees may be granted a car allowance subject to the City Managers approval and inaccordance with City adopted policies Employees will have access to Cityool vehiclesfor conducting City business or will be eligible for mileage reimbursement for personalvehicle use when conducting City business in accordance with City adopted policies

C TRAININGAEMBERSHIPS

Employees shall be entitled to haining fravel workshops and professional membershipsfor the purpose of personal growth and enrichment subject to the annual amounts budgetedeach year in the respective department for this purpose City agrees to reimburse Employeefor reasonable expenses for training travel workshops and professional mernberships whichhave been authorized by the City Budget and approved in advance by the City ManagerEmployee must submit expense receipts stateurents or personal affidavits and audit thereofin like manner as other demands against the City

D PUBLIC EMPLOYEES RETIREMENT SYSTEM

All Employees will be members of the Califomia Public Employees Retirement System as

provided by the terms of the contracts between the City of Grass Valley and the CaliforniaPublic Employees Retirernent Systern

Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief

Administrative Senrices Director $ t22s0000 $ 14000000 $ t2000000

$ 16000000Community Development Director $ 11484375 $ 13125000

$ 16000000Public Works Director of Operations $ 11484375 $ 13125000

$ 10000000City Clerk $ 7656200 8828100$

Deputy City ClerkManagonentServices Analyst

$ 6890625 $ 7945313 $ 9000000

12 - 12

City of Grass ValleyJOB DESCRIPTION

Deputy City ClerkManagement Services Analyst

Department City Administration

Reports To Gity Manager

FLSA Status Exempt

Unit Gontract (At WilU

SUMMARY OF JOB PURPOSEThis is a full-time salaried executive level position in the City Manager Department The DeputyCity ClerkManagement Services Analyst serves at the pleasure of the City Manager on a contractbasis (at will) and receives administrative direction from the City Manager

The purpose of this position is to prepare and maintain official municipal records provideinformation and support and provide professional-level administrative and supervisory supportfor the management and operations in assigned area The position is responsible for municipalrecords including but not limited to agendas minutes records management document imagingConflict of lnterest and Financial Disclosure Statements and elections customer service for thearea of responsibility analynng related information researching and collecting data preparingvarious reports and grants coordinating administrative processes making recommendations forthe management of associated activities developing and recommending improved systems andprocedures and assisting in developing and overseeing programs and projects This position shallcoordinate assigned activities with other city departments and outside agencies and to providehighly responsible and complex administrative support to the City Manager and the City Council

The Deputy City ClerkManagement Services Analyst is responsible for carrying out the missionof the City in conformance with City of Grass Valley organizational values

SUPERVISION RECEIVED AND EXERCISEDThe Deputy City Clerklr4anaganent Services Analyst class position receives general supervisionfrom the City Manager Direction received varies by assignment Incumbents exercise supervisionover para-professional technical andor administrative ernployees

ESSENTIAL FLJNCTIONS (include but are not limited to listed tasks)1 Serve as a member of the Citys management team provide information and

recommendations regarding operations assist in making decisions related to all facets ofmunicipal government

2 Coordinate with other departments in preparing agendas for City Council and PlanningCommission (others if applicable) assemble distribute and post meeting agendas agendapackets and other material

This job description indicates in general the nature and levels of work skills abilities and other essential functions (ascovered under the Americans with Disabilities Act) expected of the incumbent lt is not designed to cover or contain acomprehensive listing of activities duties or responsibilities required of the incumbent lncumbent may be asked toperform other duties as required The City of Grass Valley is an EQUAL OPPORTUNITY EMPLOYER

Page 1 of812 - 13


Deputy City ClerUManagement Services Analyst

3 Attend meetings as assigned take and transcribe City Council and other assigned meetingminutes maintain subject index records for future reference of actions taken at CityCouncil and other meetings

4 Prepare and distribute updates and revisions of City Council policy and those of Cityboards commissions and committees

5 Respond to inquiries from the public by letter ernail telephone and in person regardingCity Council actions and records research information for the public or city staff whennecessary

6 Compose and schedule legal notices for publications prepare and distribute certified copiesof city documents

7 Maintain administrative files including historical legal documents ResolutionsOrdinances agreements deeds and contracts retrieve destroy and store recordsaccording to policies and procedures including but not limited to the adopted RecordsRetention Schedule

8 Maintain records of all appointments to city commissions and committees9 Prepares and monitors budget for the City Clerks Office10 Receive and process claims foragainst the city sealed bids and appeals for City Council

and Planning Commission agenda itemsI l This position is the citys elections official issue nomination papers to candidates and

explain requirements and the elections process and maintains candidate logs pursuant tothe Fair Political Practices Commission (FPPC)

12 Select train and evaluate personnel establish and monitor anployee performanceobjectives prepare and present employee perfiormance reviews provide or coordinate stafftraining work with employees to correct deficiencies implement discipline andtermination procedures

13 Maintain Conflict of lnterest and Financial Disclosure Statement of all elected officialscommissioners designated staff and contractors in accordance with laws and regulations

14 Maintain and update the citys Municipal Code Book including publishing Ordinancesonce adopted

15 Accept legal documents on behalf of the city16 Maintain custody of the seal of the City of Grass Valley17 Give the Oath of Office to elected officials and employees18 Acts as Public Information Officer and Information Center for all City departments19 Manages the Citys website and publishes ordinances and official notices as required20 Maintains a positive and cooperative working relationship with the public elected and

appointed officials news media and staff2l Schedules appointments meetings travel arrangements as needed for the City Council and

the City Manager

This job description indicates in general the nature and levels of work skills abilities and other essential functions (ascovered under the Americans with Disabilities Act) expected of the incumbent lt is not designed to cover or contain acomprehensive listing of activities duties or responsibilities required of the incumbent lncumbent may be asked toperform other duties as required The City of Grass Valley is an EQUAL OPPORTUNIW EMPLOYER

Page 2 of 8

12 - 14

Z]-Ntaintains secure record keeping system including orderly retention indexing copying and

r3tl[fffi3tcords and performs other verification duties or action relating

to City documents - r -^^-ri-^+ac d celebrations24PrqarespublicserviceannouncementsandcoordinatesCityceremonlesanl25 conduct and review analytical studandry in difficult or complex situations which

require a high irrr ir[i[ jrdgninlaJ ptnit

formulate procedures policies and

program alternatives make ornautio on u broad spectrum of administrative and

26 BTffffi-H1x1tcomplex productivity and efficiencv studies performance audits

management ril a aaminiitra]i irvrrs of organizationsysterns and procedures

prepare ronJit and confer with appropriate staff

27 Conduct piui-rtodies in all areas of department as directed coordinate studies across

program areas

28 Analyze federal and state statutes and regulations develop required responses andor

proposals for ruriou state departmt i various statewide asiociations applicable to

assigned work unit or dePartrnenl

2g Develop iplon pt relative to new program implementation requirements

30 Develop statistical tracking v -J

ePorir for application of staff resources

uppfiuiion of tunding or olhqt as identified

31 Recommend and assiit in the iprrtution or goars and objectives establish schedules

and methodr iliistrative funtio implement policies and procedures

32 Develop and -rrri regulations and operating procedure manuals

33 Design and recommend systernr p-arrer fJrms and instructions for intemal use

3i ilxlLfllrlrt sflffi parti cipate in negotiating contracts with

outside vendors consultants tgitio onitor fiscal and legal liabilities of the

CiW of Grass ValleYJO-B DESCRIPTION

Deputy Gity ClerUManagement Services Analyst

36 Answsr questions and provide information to the Public investigate comPlaints andsame

recommend corrective action as necessary Prepare corresPondence as needed

3738 Evaluate oPerations

Train and lead subordinateand activities

staffof assigned responsibilities recommend improvements

and modifications to increase work efficiencies

39 Provide information and direction to the Public at the counter via telePhone e-mail and

written corresPondence related to the CitYs Processes including planning building

engrneenng public works utility and zoning mattersassure basic submittal requirements

40 Review aPPlications documents and plan submittals to

are provided based on established criteria

the nature and levels of work skills abilities and other essential tunctions (as

This job descriPtion indicates in general It is not designed to cover or contain a

covered under the Americans with Disabilities Act) exPected of the incumbentbent lncumbent may be asked to

comprehensive listing of activities duties or responsibilities required of the incum

Grass ValleY isperform other duties as required The CitY of

Page 3 of 8an EQUAL OPPORTUNTTY EMPLOYER

12 - 15

City of Grass VaflevJOB DESCRIPTIOIi

Deputy city creruManagement Services Anaryst

41 Receives and responds to requests for City records and documents convertsrecords into digital formats indexes digital records mto an electronic records systemhardcopy

maintains electronic and hardcopy files files and retrieves record copies as necessary42May serve as custodian of petty cash assumes responsibility for mamtai rung records ofpetty cash distributi ons reconciles petty cash ensures ample supply ofcash on hand43 Monitors work activities to ensure safe practices quality and accuracy ensures complianceto applicable rules policies and procedures44 Analyze progftrm activities and deverop corrective actions in conjunction with citymanagement staff45 Work directly with City vendors to manage customer issues and to improveservice customer46

47

Provides training for Community Servicesothe-r front counter processesPerfbrms related duties as assigned

Analysts (III) and other staff on permit and

Knowledge ofl Functions and organizations of carifornia Locar Government2 Modern principre-s a prriiJ9d

and supervisioni ffi A itil ilprr f iffiTi

ruio5 Ralph M Brown Act poriticaif Act of 1974 anderection raw6 Principles and techniqdilirirttilinduaing orkroad measurqnentworkflow and rayout work simprification ana yriem and procedure anarysis7

111il1ffilI ircat orainan rures and grrution rerevant to8 Office procedures methods and computer equipmente flTffi11res Rroceditnoa uriJrh performance of customer service

10 Operations services and activities of the CityI l Methods and techniqr iprpoifror etiquette12 Principles and oroceduresijleeping

and filing13 English usage speiling gd punctuationI 4 B u s i n es s I etter ritirea-i i Jrrt preparati onl5 Planning buirding and pubricf permit approvar processes and procedures

Skills in

12 - 16

l

)J

4



Reviewing understanding and implernenting provisions of applicable codes ordinances

J tlgrritons enforceable by the City

Applying laws regulations codes and departmental policies

ngrrag prioritizing and accomplishing needed tasks

Researchingpreparingunawritingclearandconcisetechnicalreports

to enhance understanding

13 PrePare effective questionnarres and surveY instruments

14 Design forms and Proceduresethnic groups rna tactful and effective manner

15 Work with various cultural and firmly and

16 Obtain information through interview handle multiple assignments deal

courteouslY with the public

17 AnalYze situafions quicklY and objectivelY and to determine proper course of action

8 Communicate clearlY and conciselY both orallY and in writing

Ability tol on a continuous basis know and understand all aspects of the job analyze work papers

reportsandspecialprojectsidentifandinterpretllctrnicalandnumericalinformationknow laws regulations ua oir1tUo YfG rules and interpret policy obserrre

and problern rSw opoutionaland technical policy and procedures

2 on a continuous baiis sit at dJ iig poiod of time or in meetings intermittently

twist to reach equipment orffi ardpttfttn riptt qasnin and fine manipulation

use telephone and write or or u tt|Uoard io oiiut-ttgf

written means and lift

light weight3 Analyze problems identiff alternative solutions project consequences of proposed

actions and implement recommendations in support of goals --J

4 conduct administrative studies in difficult or complex si-tuations requiring a high level of

skill judgernent and exPertise

5Understandandinterpretcomplexrulesandprocedures-^6 Negotiate agreernent between ilirtrrg inariara and groups gain cooperation through

discussion and Persuaston

7 Develop ^ripf tti policies guidelines and procedures

8 Supervise train and evaluate staff

g Analyze dti and other managsment problems

10 Analyze budgets grants reports and various proposals

1 I perform cornplex mathematicJJttutisticai caiculations accurately

12 Determine eltective method oirrt and ompite

Oata and present in form most likely

1

I 9 Plan and organize work to meet changing Priorities and deadlines

12 - 17

City of Grass VallevJOB DESCRIPTIOIiI

Deputy City ClerUManagement Services Anatyst

To perform this job successfully the incumbent must be abre to perform each of the essentiar dutiessatisfactorily Reasonabrt ut-oiuilon may be made toenabre incumbents witn aisauities toffiilJ1ilrtrftitilliqi iiJ representarive orthe knowredge ski

12 - 18

Citv of Grass ValleYJO-B DESGRIPTION


J

4

EDUCATION AID EXPERIENCE

iJffi11if1Iiepg and

Tfnins that would provide the required knowledge and

abilities is qualiffing A typical way toh requirld tnoledge and abilities would be

Experience Three years of increasingly responsible work experience conducting detailed

analysis requiring -i ffiirii of findings ith tendations

Local govemment experience and possession of or the ability to obtain certification from the

rntemationur rnrtitoiiidiliaililiiilsi u u certified Municipal clerk (cMc)

Training Equivarent to a Bachelors degree rorr accredited college or university with major

course work in rli i [rrin admin]istration government political or social science or a

related field

License or Certilicate May ne9 t9 possess a valid drivers license as required by the

position rroof oraiffi t ir ilJd medical clearance may also be required

PossessionoforabilitytoobtaincertificationasaNotaryPublic

GENERALThe city reserves the right to revise o1hange classification duties and responsibilities as the need

arises This descriptlorioo rotorrrtitoirrittn or implied contract of employment

I have read and understand the contents of this job description and I have received a copy of this

job descriPtion for mY records

12 - 19

Clty of Grass ValtevJOB DESCRIPflO

Deputy Gity creruManagement services Anaryst

Print Name

AdoptedRevised

12 - 20

City of Grass ValleyGity Council

Agenda Action Sheet


Prepared bv Thomas Last Community Development Director

Date Preoared November 182020

JLg Provide direction on the implementation process for the new cannabis ordinance

Recommended Motion That Council provide direction on the items below related to the implementationand screening plan for the cannabis ordinance

Agenda Administrative

Backsround Information At the Council meeting on November 10 2020 staff noted the need toestablish an implementation plan for the new cannabis regulations Staff proposes to create a two-stepprocess to screen rank and select proposed cannabis businesses This process is similar to what NevadaCity and many other cities have implemented The first step is to conduct an initial screening and rankingof the applications and then select the approved applicants The second step allows the selected applicantsto submit a formal application Staff requests Council direction andor support for the following items

l Staffwill establish a scoring system for each of the cannabis business types The criteria and pointsystem will include broad categories such as a) qualifications of the ownership b) proposedbusiness plan c) community benefits d) neighborhood compatibility and e) security plan

2 Staff proposes to use an independent selection committee appointed by the City Manager to rankand select the applications that can move forward in the permit process Staff proposes thecommittee include no more than one city staffmember and 2 or 3 members of the public that arenot associated with the cannabis industry

3 Create a formal application to be submitted by the selected businesses that have been approvedunder 2 This will require an applicant to provide more detailed information than required in 1

4 Staffproposes Council adopt two fees one for the initial screening process and one for the formalapplication forthe top-ranked businesses This will either be a deposit-based fee or one establishedthrough a study

5 Staff would conduct a public workshop to obtain comments and input on the initial screeningcriteria and the formal permit application packet in 1 and 3 above

6 Establish a submittal period (eg 60 days) to submit screening applications noted in 17 Staffrecommends that applicants do not need to have a secured physical location until after they

are selected as an approved business under 3 If selected the applicant must secure a site andreceive all City permits (except a building permit) and state license approvals within 6 months

Council GoalsObiectives The item executes portions of work tasks towards achievingmaintainingStrategic Plan - Economic Development

Fiscal Imoact The processing of this application will be funded by the General Fund


Reviewed bv

lrvlClty Manager _ Finance Director

GIWPDATACOUNCIL MEETINGS AGENDAS202011242020AAS CDD Cannabis implement guidedocx

Agenda Item 13 - 1

City of Grass ValleyCity Counci

Agenda Action Sheet

Council Meetins Date November 242020 Date Preoared November 192020

Prepared bv Thomas Last Community Development Director A-

Title Informational item on the award of $3499281 for the2020 Community Development BlockGrant (CDBG) for improvements to Memorial Park

Recommended Motion Informational item only no action is required


Backsround Information At the meeting of January 142020the City Council authorized staffto submita CDBG application to complete several upgrades and improvements to Memorial Park The Council alsoapproved a resolution authorizing the Community Development Director to sign all agreements should thegrant be awarded In September the City received notification that the application was approved and wewould be awarded the grant On November 17 stafffrom the State Housing and Community DevelopmentDepartment (HCD) informed the City that the standard agreement was ready to sign Staff has signed theagreement which starts the 90-day period in which we must complete a bid packet for the improvementsThe park improvements will include

l Renovation of the existing pool and construction of a separate 1000 sq ft+l- pool to host avariety of swim lessons and senior activities

2 Extension of the road to connect Central Ave to Race Street that includes additional parking3 Demolition of the clubhouse and construction of a new recreational center4 Rehabilitation of the softball field5 Construction of a basketball court and two pickleball courts

Council GoalsObiectives The CDBG application fulfills Recreation and Parks objectives outlinedin the adopted Grass Valley Strategic Plan

Fiscal Imnact The grant willfund the improvements at Memorial Park

Funds Available Yes with the CDBG grant and Program Income funds Account TBD

Reviewed bv

ruLcity Manager

GWPDATAICOUNCIL MEETINGS AGENDAS2O20I I 242020Wction SheetsAAS CDD CDBG updatedocx

Agenda Item 14 - 1


Agenda Action Sheet

Council Meetine Date November 242020 Date Prepared Novernber 192020

Prepared bv Andy Heath Finance Director

Ig Grass Valley Police Officers Association - July 12020 - June 302021

Recommended Action It is recommended that the City Council

l Adopt Resolution No 2020-60 approving the Labor Memorandum of Understanding for a one-year period beginning July l 2020 through June 302021 between the City of Grass Valleyand the Grass Valley Police Officers Association (Unit 6)

Aeenda Administrative

Background Information Over the course of the last few months the Citys labornegotiations team has been meeting with representatives of Grass Valley Police OfficersAssociation (GVPOA) (Unit 6) to come to an agreement on terms and conditions for anupdated Memorandum of Understanding (MOU) effective July 12020 The Citys laborteam and Unit 6 have concluded the negotiations process and Unit 6 has duly ratified theupdated provisions to the MOU which are now being recommended for City Council approval

Updated provisions to the MOU and annual estimated fiscal impacts include the following (GFGeneral Fund MEF Measure E Fund)

Agenda ltem GWPDATAICOLTNCIL MEETINGS AGENDASUO20I 1242020Action SheetsI5 GVPOA Unit 6 MOU FY 2020-21 I l2420docx

MOU Provision Estimated AnnualIncremental Cost

1 Term of Agreement - July 12020 - June 302021 nla

2 Updated union access language nla

3 Addition of longevity pay of 25oo for completion of l0 years s24454 GF $5675 MEF

4 Updated language for elective cash out provisionsnla

5 Clarified disciplinary process language nla

6 Addition of a Cost of Living Adjustnent (COLA) effective July 12020 12 for offrcers July 12020 13 for sergeants

$1332t7 GF $93859 MEF$68788 GF

TOTAL INCREMENTAL AIINUAL COST$226519 (General Fund)

$99534 Meas E Fund)

15 - 1


Agenda Action Sheet

Council Goals Obiectives The approval of an updated labor MOU between the City and Unit6 executes portions of work tasks towards achieving maintaining (1) a Productive and EfficientWorkforce and (2) Community Safety

Fiscal Imoact The estimated incremental annual costs of $226519 effective July 1 2020 borne

by the General Fund will be offset with funding made available by keeping 20 FTE Police

Officer positions vacant for an indefinite period of time The estimated incremental annual costs

of $99534 borne by the Measure E Fund will be added the base amounts appropriated in FY2020-21 and future years

Budget amendment(s) will be recommended with the FY 2020-21 mid-year update to beconsidered by the City Council in February 2019

Blcity Manager

Attachments

Resolution No 2020-60 - Approval of GVPOA Memorandum of UnderstandingMemorandum of Understanding - City of Grass Valley and GVPOA

Agenda ltem GIWPDATAICOUNCIL MEETINGS AGENDAS2020I1242020Action SheetsI5 GVPOA Unit 6 MOU FY 2020-21 I l2420dccx

15 - 2

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF GRASS VALLEY CITY COUNCIL

AND

THE GRASS VALLEY POLICE OFFICERSrsquo ASSOCIATION FOR AND ON BEHALF OF

THE EMPLOYMENT CLASSIFICATIONS IN THE CITYrsquoS UNIT 6

POLICE SERGEANTPOLICE OFFICERPOLICE OFFICER TRAINEE

Effective July 1 2020 ndash June 30 2021

TABLE OF CONTENTS

15 - 3

ii

ARTICLE PAGE ARTICLE 1 - RECOGNITION 1 ARTICLE 2 - SUPPORT OF AGREEMENT 1 ARTICLE 3 - ASSOCIATION RIGHTS AND DUES DEDUCTIONS 1 ARTICLE 4 - PROCEDURAL PREROGATIVES 4 ARTICLE 5 - HOURS OF WORK AND BASIS OF COMPENSATION 5

Pay Periods 5 Work Periods 5 Calculation of Compensation 5 Work Shift 5

ARTICLE 6 - OVERTIME CALLBACK STANDBY COURT TIME SPECIALTY PAY 6

Overtime 6 Policy 6 Defined 6 Authorization of Overtime Work 6 Reporting Overtime 6 Fringe Benefits Not Affected by Overtime 6 Compensation for Overtime 6 Callback Time 6 On Call Pay 7 Standby Time 7 Court Time 7 Specialty Pay 7 Educational Incentive and POST Incentives 8 Longevity Pay 9

ARTICLE 7 - LEAVE 9 Absence from Duty 9 Sick Leave 9 Extended Medical Leave 10 Bereavement Leave 11 Vacation Leave 11 Holidays 12 Jury Duty 12 Community Service and Professional Organization Participation 13 Family and Medical Care Leave 13

ARTICLE 8 ndash RETIREMENT BENEFITS 14 New Member Employees - Defined 14 Classic Member Employees ndash Defined 14 New Member Retirement Benefits 14 New Member Retirement Contributions 15 Classic Member Retirement Benefits 15 Retirement Benefits ndash Tier 1 15 Retirement Benefits ndash Tier 2 15 Classic Member Retirement Contributions 15

15 - 4

iii

Social Security 15 Supplemental Retirement Benefits 15 Retiree Health Insurance Benefit 16

ARTICLE 9 - SALARY SCHEDULE 17 Salary Schedule 17 Salary Adjustment 17 Shift Differential 17 Rules for Use of Salary Schedule 17

ARTICLE 10 - HEALTH AND WELFARE 18 Insurance Benefits 18 Gym Membership 19

ARTICLE 11 - SCHEDULING OF SHIFTS 19 ARTICLE 12 - UNIFORMS 19 ARTICLE 13 - RESIDENTIAL MILEAGE RESTRICTION 20 ARTICLE 14 - VEHICLE USE 20 ARTICLE 15 - REDUCTION IN FORCE amp RE-EMPLOYMENT 21

LayoffFurlough Provisions 21 Treatment of the Employees Laid Off 21 Seniority 22

ARTICLE 16 - DISCIPLINARY ACTION 22 ARTICLE 17 - GRIEVANCE PROCEDURE 25

Definition 25 Procedures 25 Informal Grievance 25 Formal Grievance 25 General Conditions 27

ARTICLE 18 - SAFETY 27 Safety Equipment 27 Employee Alertness 27 Drug Alcohol and Substance Abuse Policy 28 Employee Assistance Program 28 Coverage 29

ARTICLE 19 - NO STRIKENO LOCKOUT 29 ARTICLE 20 - DISTRIBUTION 29 ARTICLE 21 - EFFECT OF THIS MOU 29

Completion of Negotiations 29 ARTICLE 22 - NOTICE 30 ARTICLE 23 - SEVERABILITY SAVINGS CLAUSE 30 ARTICLE 24 - MAINTENANCE OF NEGOTIABLE BENEFITS 30 ARTICLE 25 - TERM OF MOU 30 RECOMMENDATION OF REPRESENTATIVES 31 APPROVAL OF AGREEMENT 31 APPENDIX A ndash SALARY SCHEDULE 32

15 - 5

1

INTRODUCTION This Memorandum of Understanding hereinafter referred to as the Agreement or MOU is made and entered into by and between the City of Grass Valley hereinafter referred to as the City and the Grass Valley Police Officers Police Officer Trainees and Police Sergeants hereinafter referred to as the Unit or the Employees ARTICLE 1 ndash RECOGNITION The City recognizes the Employees who collectively are referred to as Grass Valley Police Officers Association as the sole and exclusive representatives of Police Sergeants and Police OfficersTrainees and other sworn positions as may be allocated by the City with concurrence from the Unit ARTICLE 2 ndash SUPPORT OF AGREEMENT During the term of this Agreement the City agrees not to meet and confer with any other organization on matters upon which the Employees is the exclusive representative and which is within its scope of representation Employees agree to meet and confer only with the representative(s) officially designated by the City to act on its behalf and to utilize the meet and confer process as the means of gaining consensus as to wages hours and conditions of employment During the term of this MOU and as appropriate thereafter the parties agree to use the dispute resolution machinery as provided herein or by Civil Service rules as a means of adjudicating disputes between them ARTICLE 3 ndash ASSOCIATION RIGHTS AND DUES DEDUCTIONS A Association Rights

The Association shall have the following rights The Association shall have the right of access to bargaining unit members outside of their assigned duties before and after work hours at meal and break periods and at other times only with the approval of the Police Chief The Association may use bulletin boards designated for its use in appropriate places All items to be posted shall be officially authorized by the Association and shall bear the date of posting and the date of removal Posted materials shall not be obscene defamatory or of a partisan political nature misleading violative of any Federal State or local ordinance law statute or rule Such material shall not pertain to public issues which do not involve the City and its relations with employees A copy shall be provided to the Police Chief The Police Chief or hisher designee upon request may permit the Association to use facilities depending upon availability of space for meeting purposes at no charge No request for use of the

15 - 6

2

City facilities shall be unreasonably refused Employees shall not be given time off for meetings of the Association unless approved by the Police Chief The Association shall furnish annually and update as required a list of all officials and representatives authorized to act on the Associations behalf The City agrees to grant authorized officials and representatives access to City property to transact officially the Association business upon prior notice to the City Manager B Union Access to Employees

The City agrees that for purposes of representation on issues covered by this agreement official representatives of the Union may meet with unit employees on City facilities during working hours provided that prior notification has been given to the appropriate supervisor The Union agrees that such meetings shall not interfere with the normal work duties of the employees Solicitation for membership in the Union or other internal association business not directly connected to administration of this agreement shall be conducted during the nonwork hours of all employees involved City facilities may be made available for use by City employees or the Union in accordance with such administrative procedures as may be established by the City Manager or Department Heads concerned City will provide a written statement to each new bargaining unit employee that the classification is part of a bargaining unit represented by the Union and the name of a representative of the Union City will provide the Union President not less than ten (10) daysrsquo notice of the onboarding orientation meeting including the date time and location of the orientation meeting If a bargaining unit employeersquos first day of work begins less than ten (10) days after the date the employee is hired the 10-day notice requirement may be reduced and City will instead provide as much advance notice as reasonably possible of the orientation meeting The City will allow a Business Representative of the Union andor outside labor representative to spend up to fifteen (15) minutes with the new unit member at the end of the onboarding orientation meeting in order to provide information and materials about the MOU and related matters No representative of City management shall be present during the Unionrsquos presentation A bargaining unit member attending the onboarding orientation meeting as the Union representative shall be given paid release time sufficient to cover the Unionrsquos presentation and related travel time The Union will provide the Human Resources Department with the names of any bargaining unit members who they request to be released for this purpose as soon as reasonably possible and at least 48 hours before the meeting To the extent required by Government Code Section 3558 City shall provide the Union President with a list of names and contact information (listed below) for any newly hired unit member within 30 days of the date of hire or by the first pay period of the month following hire

15 - 7

3

City shall also provide the Union a list of all unit member names and contact information on the last working day of September January and May The information shall include the following information except for any information subject to exclusion pursuant to Government Code Section 62543(c)

bull Employee name bull Job title bull Department bull Work location bull Home address and bull Work home and personal telephone numbers and personal email addresses on file with the City

C Dues Deductions Employees may sign up for Payroll Deductions of Association dues with the Association The Association will certify to the City any new members of the Association City agrees to deduct dues as established by the Association and premiums for approved insurance programs from the salaries of Association members The sum so withheld shall be remitted by the City without delay directly to the Association along with a list of employees who have had such amounts deducted Association agrees to provide a listing of all additions or deletions of membership or requested changes to establish payroll deductions of its members to the City The employeersquos earnings must be sufficient after the other legal and required deductions are made to cover the amount of the dues authorized When an employee is in a non-pay status for an entire pay period no withholding will be made to cover the pay period from future earnings In the case of an employee who is in a non-pay status during only part of the pay period and the salary is not sufficient to cover the full withholding no deduction shall be made All other legal and required deductions (including healthcare deductions) have priority over Association dues It shall be the sole responsibility of the Association to procure and enforce payroll deduction of dues Hold Harmless The Association shall indemnify defend and hold harmless the City its officers employees and agents acting on its behalf from and against any and all losses damages costs expenses claims demands actions suits judgments and other forms of liability arising out of the application or enforcement of this Section In no event shall the City be required to pay from its own funds Association dues which the employee was obligated to pay but failed to pay regardless of the reasons Any Association member who notifies the City of their desire to discontinue dues or otherwise withdraw from Association membership shall be referred back to the Association The City agrees to continue all dues deductions until notified of a deduction

15 - 8

4

change by the Association ARTICLE 4 - PROCEDURAL PREROGATIVES It is understood that the City retains the procedural prerogative to initiate or to refrain from initiating actions that may affect association members wages hours and conditions of employment and that such actions once initiated by the City are subject only to the express procedural limitations that may be set forth in the MOU Civil Service Rules Charter or other law Such matters include but are not limited to the procedural rights to contract out work not performed by active association members to transfer lay-off terminate or otherwise discipline employees to reasonably accommodate qualified disabled personsemployees to make technological improvements and to take necessary action to implement the terms and conditions of the MOU The Association recognizes and agrees that the City on its own behalf and on behalf of the electors of the City retains and reserves unto itself limited only by Articles of this MOU all powers rights authority duties and responsibilities conferred upon and vested in it express or implied by the laws of the Constitution of the State of California and of the United States and the provisions of the City Charter The Association recognizes and agrees that the exercise of the foregoing powers rights authority duties and responsibilities of the City the adoption of policies rules regulations and practices in furtherance thereof and the use of judgment and discretion in connection therewith shall be limited only by the specific and express terms of this MOU The Association recognizes and agrees that the Citys powers rights authority duties and responsibilities include without limitation the generality of the foregoing the exclusive right to manage plan organize staff direct and control to determine levels of services to determine solely the extent to which the facilities of any department thereof shall be operated and the outside purchases of products or services the right to introduce new or improved methods and facilities and to otherwise take any action desired to run the entire operation efficiently except as modified by this MOU It is understood and agreed that the specific provisions contained in this MOU shall prevail over City practices and procedures and over State laws and the City Charter to the extent permitted by State law and that in the absence of specific provisions in this MOU such practices and procedures are discretionary with the City Nothing contained in this MOU shall be interpreted as to imply or permit the invocation of past practice or tradition or accumulation of any employee rights or privileges other than those expressly stated herein If a conflict arises between this MOU and a City Charter provision or resolution incorporated herein the Citys Charter provision or resolution shall prevail ARTICLE 5 - HOURS OF WORK AND BASIS OF COMPENSATION A Pay Periods

15 - 9

5

The pay period shall be fourteen (14) calendar days from Sunday (starting at midnight Saturday) to midnight of the second Saturday thereafter and refers to the period for computing compensation due for all working hours during that period Actual payment of payroll shall be made the ensuing Friday at noon following the end of the pay period B Work Periods The normal work schedule shall be eighty (80) hours within each work period for each full-time employee assigned to a 12 hour shift schedule and eighty (80) hours within each work period for each full-time employee assigned to an eight (8) or ten (10) hour shift schedule and shall coincide with the established two (2) week period (consisting of 14 days or two weeks) from Saturday midnight to the second Saturday at midnight Continuous work after midnight at the end of a work period shall be reported on the day in which the work shift began The City shall have the right to implement schedules containing shifts of greater than (8) hours following proper notice and the opportunity to meet and confer The City shall have the right to implement schedules containing shifts of greater than eight (8) hours such as four (4) ten (10) hour shifts or three (3) twelve(4) twelve (12) hour shifts upon 14 days notice to effected employees Any hours worked beyond such schedules by non-exempt employees shall be paid at the overtime rate The hours of employment and legal holidays to be observed shall be with regard to convenience of the public Employees will be paid during their lunch period C Calculation of Compensation Compensation shall be calculated on the basis of 2080 hours per year and twenty-six (26) equal pay periods per year Compensation is based on the hourly rates and pay schedule set forth in Appendix A Adjustments in hourly rates are rounded up to the nearest cent but may not exceed the top of any pay range Pay is based on 2080 hours with hourly rates rounded to the nearest cent The payment of compensation shall be calculated to the nearest one-fourth (14) hour D Work Shift The normal work shift means each shift during which an employee performs a normal working shift of continuous work hours as designated by their assigned classification or dutyspecialty assignment including holidays Saturday and Sunday for those employees who work other than the regular Monday through Friday week All time authorized in excess of a normal working shift shall be administered pursuant to Article 6 ARTICLE 6 - OVERTIME CALLBACK STANDBY COURT TIME SPECIALTY PAY A Overtime

15 - 10

6

(1) Policy It is the policy that overtime work be discouraged that the Police Chief arrange the work of his or her department so that full-time employees shall normally work not more than eighty (80) hours in any pay period Overtime work shall be held to a minimum consistent with the efficient performance of necessary functions (2) Defined An employee authorized to work over their work shift or their duty assignment or over eighty (80) hours in a pay period will receive overtime All hours compensated will be included for overtime purposes All work authorized as overtime shall be calculated at the overtime rate which is one and one-half (1-12) times the regular hourly rate of pay (3) Authorization for Overtime Work Overtime work not specifically authorized shall be performed only upon express authorization of the Police Chief or subordinate empowered by himher to authorize the same (4) Reporting Overtime Total hours of recorded authorized overtime for each pay period for each employee shall be reported on an attendance report and shall be signed by each Police Chief or his or her designee The total hours of prior accumulated compensatory time taken off during each pay period shall be likewise reported (5) Fringe Benefits Not Affected by Overtime Overtime work shall not be a basis for increasing vacation or sick time leave benefits nor shall it be a basis of advancing completion of required period for probation or salary step advances (6) Compensation for Overtime Employees shall have the option of either taking authorized overtime as pay or accrued as compensatory time The balance of any accumulated Compensatory Time shall be paid upon termination of employment Compensatory time may be accrued up to one hundred twenty (120) hours B Callback Time Callback time shall be that time an employee is called back to work by the Police Chief before or after a normal work day when an employee is required to work on a normal work day off by the Police Chief in the event of an emergency or when an employee is required to work on any holiday recognized by the City Council The time actually worked or a minimum of two (2) hours at one and one-half (1-12) times the regular hourly rate of pay shall be accrued as compensatory time or taken as pay subject to the same rules for compensation for overtime provided above C On Call Pay At the discretion of the Police Chief or designee an employee may be assigned and scheduled to

15 - 11

7

on-call status during off-duty hours On-Call shall be paid at the rate of $125 per hour for each hour that an employee is assigned to be On-Call D Standby Time Standby time shall be that time an employee is designated by the Police Chief to be available on immediate call (for example court standby fires riots and critical incidents) on normal days or hours off or that time an employee is designated by the Police Chief to be available on immediate call on holidays If not called the employee shall be compensated with two (2) hours overtime which may be taken as pay or compensatory time off subject to the same rules for compensation for overtime provided above E Court Time Court time is defined as that period of time when an employee is required to appear in court as part of the performance of hisher normal duties on a day when the employee would not otherwise be scheduled to work Court time will be compensated only when the employee is required to appear in court in connection with his or her duties at a time when heshe is not otherwise scheduled to be working An employee will not be granted court time during the same time period that callback time is compensable Court time may be paid or accrued as compensatory time in the same manner and shall be computed on the basis of three (3) hours or the actual amount of the time the employee is required to appear in court whichever is greater F Specialty Pay Specialty pay assignments will be made in accordance with Departmental Policies and Procedures and will receive compensation in addition to base pay as noted below Police Officer Trainees are not eligible for specialty pay (1) Bilingual Pay 5 (2) Officer-In-Charge Pay 5 (3) Field Training Officer (FTO) (while training) 5 (4) Corporal 5 (5) Traffic Officer 5 (6) School Resource Officer (SRO) 5 (7) Detective 5 (8) Special Assignment Pay - as determined by Chief of Police in accordance with sect 571 Definition of Special Compensation 25 or 5 Bilingual pay will be for languages designated by the Chief of Police and demonstrated proficiency Number of personnel approved for bilingual pay will be limited to meet needs of the City Officer-In-Charge pay shall apply only to situations when a supervisor andor manager is not on duty and responsible for the shift or work unit Only one employee will be designated as an OIC

15 - 12

8

should shifts overlap and there is not an on-duty supervisor for either shift An employee designated by the City as acting in the capacity of a Police Sergeant shall receive a 5 increase to base pay providing the assignment and responsibility is for four (4) or more hours of continuous duty The 5 increase to base pay shall be computed and applied on an hourly basis A specialty pay cap of fifteen percent (15) shall apply however bilingual and officer-in-charge pay will not apply toward this cap G Educational Incentive and POST Incentives 1 The City shall offer an academic educational incentive program with a maximum cumulative ceiling of five percent (5) of base salary for Police Sergeants and seven and one-half percent (7-12) of base salary for Police Officers Only certificates and degrees granted by accredited institutions which are above their minimum education requirement of the employeersquos position and enhance the employeersquos abilities and contributions will be considered College units obtained to qualify for an incentive cannot be compounded to qualify for an additional incentive For example units used to obtain an AAS and then utilized to obtain a BAS cannot yield incentives for both degrees

a Eligible Degrees for Police Officers Degree of Base Salary Associate of Arts or Science 25

Bachelor of Arts or Science 50 Master of Arts or Science 25

b Eligible Degrees for Police Sergeants

Degree of Base Salary Bachelor of Arts or Science 25

Master of Arts or Science 25 2 The City shall offer a POST incentive program with a maximum cumulative ceiling of 5 of base salary for a combination of the below listed certificates This incentive shall not be paid to employees in classifications that require such certifications as a minimum requirement for the position occupied

15 - 13

9

Certificate of Base Salary Intermediate 25 Advanced 25 Supervisory 25 Management 25

H Longevity Pay

The City shall pay two and one-half percent (25) of base rate for longevity pay upon completion of ten (10) years of continuous service as a member of Unit 6 ARTICLE 7 ndash LEAVE A Absence from Duty The absence of an employee from duty shall be reported to the Police Chief The reasons for the absence if known shall be stated The return of an employee to duty shall likewise be reported Unauthorized absence from duty is sufficient cause for discipline up to and including termination of employment Unauthorized absence from duty for five (5) consecutive scheduled work shifts shall be deemed a resignation from City employment B Sick Leave Sick leave shall be considered as a privilege by an employee to use at hisher discretion as provided herein Police Officer Trainees shall accrue 277 hours per pay period while in the Academy Police Officers shall accrue 277 hours per pay period for the first four (4) years of service and 369 hours per pay period thereafter Police Sergeants shall accrue 369 hours of sick leave per pay period If any employee does not take the full amount of sick leave allowed in any calendar year the amount not taken may be accumulated from year to year without limit Sick leave accrual if available will be used for the following circumstances

a) The absence from duty of an employee because of hisher illness pregnancy or related complications quarantine due to contagious diseases

b) The absence from duty of an employee due to the preventative care diagnosis care or treatment of a health condition of the employeersquos family member or other purposes authorized by Labor Codes Section 2465 (leave for victims of domestic violence sexual assault or stalking) For the purposes of this provision family member shall be restricted to the employeersquos biological parent foster parent adoptive parent sibling spouse domestic partner child parent-in-law brother-in-law sister-in-law grandparent grandchild step parents stepchildren step sibling where there is a child rearing relationship or a person who stood in loco parentis when the employee was a minor child

c) Medical appointment of an employee d) The absence from duty of an employee due to medical appointment or illness of

15 - 14

10

hisher spouse domestic partner child or parent to the extent provided by California Law (specifically AB 109 known as the ldquoKin Carerdquo legislation effective in 2002 and SB 1471 as enacted in 2003)

e) The City of Grass Valley may allow the use of sick leave due to the illnessmedical appointment of other relatives of the employee if such relative is living in the same household as the employee

Sick leave due to a medical appointment must be approved in advance by the employeersquos immediate supervisor Other leaves provided for due to illness or medical complications shall be provided consistent with other leave conditions herein and within the Federal and State Family Leave Acts If absence from duty by reason of sickness extends beyond the period of three (3) consecutive working shifts the employee may be required to file with the Human Resources Office a certificate of sickness or disability prepared by a regular licensed and practicing physician prior to entitlement to sick leave pay A copy of this certificate shall also be filed with the Police Chief All employees whose absence from duty because of sickness extends beyond (1) calendar week may be required to provide a weekly report or certificate by a regular licensed and practicing physician to be filed with the Human Resources Office Certificates filed under this Section shall detail the nature of the sickness and certify the employees inability to return to work If no certificate is filed salary or wages may be withheld from said employee The Human Resources Office or Police Chief may require any employee to furnish a certificate of illness or disability completed by a regular licensed and practicing physician at any time that the Human Resources Office or the Police Chief is aware of information that an employee is abusing the sick leave privilege No employee will be disciplined for insubordination based on the refusal to work when heshe has elected to use accrued sick leave but will remain subject to discipline for any abuse of the sick leave dishonesty in use of sick leave or other grounds for discipline arising from inappropriate use or abuse of sick leave Notwithstanding any other provision of this MOU the City shall provide every employee at least as much sick leave as required by California Labor Code section 245 et seq as it now exists or may be amended during the term of this Agreement The City shall inform the Employees when it establishes or alters a policy governing the allowance of such leave C Extended Medical Leave (See Civil Service Rules same title) Those employees who have been granted an approved extended medical leave shall not be required to provide weekly verification of their medical condition However this is subject to the right of the City to require such verification if the City reasonably believes that the granting of medical leave is being abused Failure of an employee to supply the requested verification of medical condition shall be grounds for terminating extended medical leave D Bereavement Leave

15 - 15

11

Employees shall be granted leave of absence with pay not to exceed 60 hours per fiscal year non-cumulative for purposes of attending funeral services making related arrangements for the family or travel to and from the location of services on account of the death of any member of hisher immediate family Member of the immediate family means the mother step-mother father step-father grandmother grandfather or a grandchild of the employee or of the spouse of the employee and the spouse son son-in-law step-son daughter daughter-in-law step-daughter brother or sister of the employee or any relative living in the immediate household of the employee It shall be the responsibility of the department to account for such leaves and leaves of more than 60 hours if approved shall be charged against sick leave or other leave accumulations E Vacation Leave Vacation leave will begin accruing immediately upon active service and may be used following completion of (6) months of continuous service Police Officer Trainees will not be eligible until completion of the POST academy and appointment to active service with the City of Grass Valley Police Department as a Police Officer For each completed pay period of service and employee shall receive credit for vacation pay in accordance with the following schedule Up to two (2) years eighty (80) hours per year (308 hours per pay period) 25 months to 5 years ninety-six (96) hours per year (369 hours per pay period) 61 months to 10 years one hundred twenty (120) hours per year (462 hours per pay period) 121 months 20 years one hundred sixty (160) hours per year (615 hours per pay period) 241 months and over one hundred and eighty (180) hours per year (692 hours per pay period) Each and every credit of vacation earned by an employee shall be vested to such employee at the conclusion of each pay period of service Employees shall be permitted to accumulate accrued vacation hours until reaching the maximum limit of 320 hours for Police Officers and 380 hours for Police Sergeants Once the employee has reached the maximum limit vacation accruals over the maximum hour limit will automatically be converted to and deposited in a sick leave bank for retirement service credit conversion The banked sick leave shall only be used to convert to PERS service credit at retirement from the City of Grass Valley Should the employee utilize all sick leave accruals all CTO accruals and all but up to 56 hours of Holiday leave heshe will be entitled to utilize the banked sick leave hours for illness andor extended medical leave

Vacations will be scheduled in December and June of each year for the six-month period following the sign-up period If staffing levels require vacations to be denied additional time or banking of time will be granted based on a request of the Chief to the City Manager Employees may request payment in lieu of vacation accrual in December of each year for the following calendar year The maximum vacation buyback shall be forty (40) hours for Police Officers and sixty (60) hours for Police Sergeants Elective cash-out provisions

15 - 16

12

1 Employees utilizing this provision will be required to submit an irrevocable election

form by December 31st of the calendar year prior to the calendar year in which the vacation hours to be cashed out are earned

2 Employees that have submitted an irrevocable election form may submit a vacation cash out request form at any time during the calendar year in which the vacation hours are earned

3 The actual payment of the requested hours cannot occur until the hours to be cashed out for that calendar year have accrued Cash-outs for hours accrued in prior years are not allowed

4 Employees that submitted an irrevocable election form in the prior year but did not submit a cash out request shall receive their vacation cash out by the last paycheck of the calendar year in which the vacation hours are earned

5 Payment will be issued at the employeersquos current regular rate of pay at the time the payment is made

F Holidays Holidays are those days or hours designated as such by or pursuant to this MOU City ordinance or resolution Employees will accrue a maximum of 162 holiday hours each calendar year at an accrual rate of 623 hours per pay period Employees may schedule holiday time off in accordance with Department procedures Police Officer Trainees will not be eligible until completion of the POST academy and appointment to active service with the City of Grass Valley Police Department Hours accrued but not used by the end of the last full pay period in November each year will be cashed out at the employeersquos regular hourly rate of pay and paid to the employee in the first pay date in December each year A payout of hours accrued but not used by the end of the last full pay period in May of each year will be cashed out at the employeersquos regular hourly rate of pay and paid to the employee in the first pay date in June each year G Jury Duty Leave An exempt employee shall be paid hisher normal salary for each work day or portion thereof heshe is required to be in jury duty Any money less travel expenses received by the employee for jury duty shall be remitted to the City by the employee H Community Service and Professional Organization Participation The City encourages employees to participate and be involved in community service and professional organizations Upon approval by the City Manager the City may make a reasonable amount of paid release time available for employees to represent the City and to participate and be involved as a member or

15 - 17

13

officer in a community service professional organization excluding fraternal organizations Further the Council recognizes that certain expenses may be incurred by an employee to be an active member or to participate in such an organization Therefore upon approval by the City Manager the Council shall budget and pay or reimburse on behalf of the employee expenses for hisher membership and attendance of such costs as dues fees assessments or charges associated with participating in the organization up to $250 per fiscal year I Family and Medical Care Leave Regular full time employees with more than one (1) year of continuous service or have worked more than 1250 hours during the previous 12-months may request an unpaid Family and Medical Care Leave of absence of up to 12-weeks in any one continuous 12-month period This leave may be taken for the birth or adoption of a child to care for a child spouse or parent who has a serious health condition or for the employeersquos own health condition that makes the employee unable to perform the essential functions of their job If this leave is granted upon the employeersquos return the employee will be reinstated to the same or a comparable position as the position held before the leave Available accruals must be used for such leaves For leaves related to an employeersquos own serious health condition or that of an eligible family member sick leave will be utilized first followed by other accruals (ie holiday CTO vacation) If all available accrual is depleted an employee may continue on an unpaid leave until the 12-week maximum leave is taken If an employee desires to take an FMLA leave not associated with the serious health condition of himherself or an eligible family member sick leave hours accrued may not be used (ie adoption of a child birth of a child) An employee may elect to keep forty (40) hours of sick leave in their accrual bank prior to taking unpaid time off Whenever possible the employee must provide at least thirty (30) calendar days written notice that the employee wishes to take this leave of absence When this is not possible the employee must notify the City in writing as soon as possible Failure to comply with these notification rules may result in the denial or deferral of the requested leave until the employee complies with the notice provisions The City will require the certification from the health care provider who is attending to the serious health care condition of the employee employeersquos child spouse or parent before allowing the employee to take a leave to take care of that family member If there is a question concerning this certification the City reserves the right to require additional certification(s) at City expense Unless otherwise agreed to by the City any Family and Medical Care Leave must be taken in segments of one (1) full workday If the employee is pregnant the employee has the right to take a maternity leave and some amount of Medical Care Leave The employee should check with Human Resources to determine eligibility under such circumstances The cost of the employeersquos health care coverage while on a Family and Medical Care Leave less any portion of the premium the employee is required to pay will be paid for by the City for up to

15 - 18

14

twelve (12) weeks If the employee does not return from leave the employee will be responsible for reimbursing the City for the insurance premiums paid on the employeersquos behalf While the above provisions will apply to most employees in most circumstances there are certain exceptions under which the City may refuse to grant a Family Care Leave ARTICLE 8 ndashRETIREMENT BENEFITS DEFINITIONS

New Member Employees

bull A new hire who is brought into CalPERS membership for the first time on or after January 1 2013 and who has no prior membership in any California Public Retirement System

bull A new hire who is brought into CalPERS membership for the first time on or after January 1 2013 and who was a member with another California Public Retirement System prior to January 1 2013 and is not eligible for reciprocity

bull A member who first established CalPERS membership prior to January 1 2013 and who is rehired (by a different CalPERS employer) after a break in service of greater than six months

Classic Member Employees

bull A member who was brought into CalPERS membership for the first time before

January 1 2013 bull A member who was brought into CalPERS membership for the first time on or

after January 1 2013 and who was a member with another California Public Retirement System prior to January 1 2013 and is eligible for reciprocity

bull A member who first established CalPERS membership prior to January 1 2013 and who is rehired (by a different CalPERS employer) after a break in service of less than six months

A New Member Retirement Benefits New employees hired after to January 1 2013 upon placement in a full-time employment status shall have the PERS 27 57 formula as provided by the terms of the contract in effect between the City and PERS B New Member Retirement Contributions The employee contribution rate shall be 50 percent of the ldquonormal costrdquo rounded to the nearest quarter of 1 percent as determined by PERS C Classic Member Retirement Benefits

Retirement Benefits ndash Tier 1 Employees hired before July 1 2011 and designated as local public safety members by the

15 - 19

15

City are provided retirement benefits under the California Public Employees Retirement System Local Safety 3 at 50 formula

Retirement Benefits - Tier 2

Employees hired after June 30 2011 and designated as local public safety members by the City are provided retirement benefits under the California Public Employees Retirement System Local Safety 3 at 55 formula

D Classic Member Retirement Contributions Total Classic Employee pension contribution shall be 12 of salary E Social Security Employees are also provided retirement benefits under Social Security The employee shall pay the full amount of the employees contribution rate to Social Security The City shall pay the employer contribution F Supplemental Retirement Benefits The City shall pay a supplemental retirement benefit to each eligible employee covered under the terms of this MOU who attains normal retirement age as defined in California Public Employeesrsquo Retirement Law The term eligible employee is limited to those employees who leave City employment for the sole reason of retiring under a PERS regular service retirement and at least five (5) years of service with the City No minimum years of service is required for disability or industrial disability retirement provision The benefits provided under the terms of this Section shall be a one-time lump sum payment calculated on the basis of fifty percent (50) of the straight time value of the retiring employees accumulated but unused sick leave up to 400 hours on the date that the employee retires from City employment The reference to sick leave days in this Section is for purposes of calculating the benefit provided under this Section only and shall not operate to vest sick leave hours or otherwise create any entitlement to pay for those sick leave hours for an employee who terminates employment prior to attaining normal retirement age as defined in this sub-part The straight-time value of the retiring employees sick leave hours shall be computed solely and exclusively on the basis of the non-overtime normal wage rate paid to the employee and no overtime premiums or any other type of premium pay or pay for working out-of-class or employee benefits or other forms of non-straight time wage compensation shall be used for purposes of calculating the benefits due under this Section Any employee that shows an effective date of retirement into the PERS system within 120 days of separation from employment with the City shall be credited with PERS service credit for all accumulated but unused or uncompensated sick leave Consistent with the sick leave provisions of this MOU any employee whose employment with the City terminates for any reason as opposed to being reinstated prior to attaining normal retirement age forfeits all accumulated but unused sick leave hours and shall not become entitled or eligible to receive any benefits under the terms of this Section even if the employee is subsequently re-employed by the City Notwithstanding the limitations contained in the previous sentences the

15 - 20

16

City shall pay a supplemental retirement benefit consisting of all unused sick leave to the estate of any employee covered by this MOU who is killed in the line of duty Any rehired or reinstated employee shall begin to accrue sick leave hours as if they had never worked for the City previously The benefit provided in this Section shall not arise or vest until such time as the individual employee applying for the benefit becomes eligible for the benefit as provided in this Section and provides written notice to the City Manager of hisher intention to retire from employment with the City The benefit provided in this Section shall not increase the Citys obligations with respect to other benefits of employment including but not limited to other retirement benefits health and welfare benefits sick leave benefits disability benefits or any other form of compensation or fringe benefits of whatsoever kind or nature G Retiree Health Insurance Benefit (1) Employees hired prior to January 1 2016 and retiring from the City under PERS after twenty-five (25) or more years of City service are eligible for the following retiree health insurance benefit (a) Three Hundred Dollars ($30000) per month not including the statutory administrative fee for PERS coverage (2) For employees ineligible for the retiree health insurance benefit above that elect to participate in the health insurance plan as a retiree the City will pay the statutory administrative fee for PERS coverage (3) Eligibility and Term To receive the benefit provided in F (1) of Article 8 a retiree must provide annual evidence of health insurance coverage to the Human Resources Department Such benefit will cease upon the retiree receiving group medical insurance coverage from another employer or receiving coverage through Medicare or upon being eligible for Medicare If a retiree covered under another employerrsquos group medical insurance loses such coverage this benefit will start or restart until the retiree is otherwise ineligible

15 - 21

17

ARTICLE 9 ndash SALARY SCHEDULE A Salary Schedule

Salaries shall be as set forth in the Unitrsquos salary schedule attached hereto as Appendix A to this MOU

B Salary Adjustment

Effective the first full pay period following City Council approval of MOU the City shall implement the following equity adjustments

bull Police Officer 12 bull Police Sergeant 13

Effective the first full pay period following City Council approval of MOU the City shall issue the lump sum equivalent of the salary increases above for the time period between July 1 2020 and the first full pay period following City Council approval of MOU

C Shift Differential

An employee whose shift is predominantly worked between the hours of 600 pm and 600 am of the next shift shall be paid an additional night shift differential of five percent (5) of their hourly adjusted base wage per shift worked

D Rules for Use of Salary Schedule

1 In the general schedule of pay ranges established by the City Council each classification within a department has an applicable range consisting of five steps

2 All appointments from an eligibility list will enter the probationary periods at the base salary of the range applicable to the job The City Manager and Chief of Police may recommend elevation above the entry level step to compensate for education and experience

3 All employees shall be eligible for a merit step increase to the next step in pay range every twelve (12) months until the end of his or her pay range if recommended by the Chief of Police and approved by the City Manager that such employees job performance satisfies the City and department standards relating to such employees Employees denied a merit increase will be eligible for reconsideration no later than three (3) months following their initial review date

4 An employee promoted from a promotional eligibility list to a position in a higher pay range will be placed at the minimum of the new range or at a level in the new range to provide a minimum 5 increase in the regular rate of pay Any new pay rate upon promotion may not exceed the top of the pay range The date of the promotion will establish a new anniversary date for the employeersquos future merit increases Should a promotion occur concurrently with the employeersquos evaluation

15 - 22

18

and the employee is eligible for a merit increase the merit increase is to be included in the base salary before the promotion

5 Upon reduction in force permanent employees may be appointed to a classification with a lower pay range An employee assigned by management to a position in a lower classification shall be placed at the step in the new range to provide an approximate 5 decrease in regular pay The anniversary date for future merit increases will be the date of the appointment to the lower classification

6 Allocation to a class with Lower Salary Range If the salary range of the new class to which an employees position is allocated has a maximum step lower than that of hisher current class but not lower than hisher actual salary heshe should continue to receive hisher present salary until hisher next anniversary date which remains unchanged at which time heshe would be eligible for a merit increase in the new range If the top of the new range is lower than the current salary then the salary will be reduced to an amount not to exceed the top of the new range effective the next full pay period one year from the re-allocation date

7 A reclassification may result if the job responsibilities duties requirements skills change to a degree that the position needs to be placed in a new classification If the reclassification impacts only the incumbent employee and the employee is qualified for the position they will be placed in the position If more than one employee is impacted and each is qualified an internal review of the employees will be completed to select the best qualified person for the position A reclassification will result in the elimination of the old position if it is a single person position and be replaced by the new position as by the very process the position has fundamentally changed A reclassification is not a promotion and does not carry with it an automatic pay increase If the employeersquos salary is currently below the minimum of the new range the employeersquos salary will be increased to meet the minimum of the new range A reclassification will not change the employeersquos annual evaluation date The employee will be able to move through the new pay range based on the normal evaluation and merit process

ARTICLE 10 ndash HEALTH AND WELFARE A Insurance Benefits During the term of this agreement the City will make available medical dental and vision insurance benefits to the employee and their dependents (1) For the term of this agreement the City will pay a monthly set rate for health insurance (Medical Vision and Dental) based on the employeersquos medical coverage selection as follows a For Employee only - $81400

b For Employee plus 1 dependent- $162200 c For Employee plus 2 or more dependents- $213000 (2) Employees electing to waive medical insurance coverage will receive a payment of $305 per month (a rebate) if evidence of similar or better coverage from another source is provided

15 - 23

19

(effective May 1 2012) Employee may use this rebate to pay for elected dental and vision coverage

(3) The City shall supply and administer group health and welfare benefits on behalf of each eligible unit member Said benefits shall include but not be limited to health dental vision and life (4) The City shall provide term life insurance coverage in the amount of $5000000 for each employee $500000 for the employees spouse and $150000 for other eligible dependents without cost to the employee (5) All benefits shall be subject to the standard provisions set forth in the policy or policies or PERS regulations (6) Disputes concerning the hospitalmedical dental vision and life insurance as provided including but not limited to questions as to the scope of benefits or disability coverage eligibility and premium rate shall not be subject to the Grievance Procedure B Gym Membership Gym membership will be provided to Police Officers and Police Sergeants at no cost Members are required to meet physical standards as a condition of employment ARTICLE 11 - SCHEDULING OF SHIFTS The Police Chief or hisher designated subordinate representative or under the direction of the City Council may change or alter the shifts so that the highest level of protection to life and property may be maintained To the extent possible employees will be provided a two week notice of changes to their daily shift hours The Police Chief or hisher designated subordinate representative or under the direction of the City Council may assign one hundred percent (100) of the total number of employees of the Police Department to work overlapping shifts in cases of criminal investigations riots civil disturbances strikes or emergencies The decision of the Police Chief or hisher designated subordinate representative or under the direction of the City Council shall be final and not subject to the grievance procedure All shifts shall be scheduled at least forty-five (45) days in advance ARTICLE 12 ndash UNIFORMS (1) Employees shall receive a uniform reimbursement not to exceed Eight Hundred Seventy Five Dollars ($87500) per fiscal year Employees designated as Detectives and Motor Officers will receive an additional uniform reimbursement of five Hundred Dollars ($50000) per fiscal

15 - 24

20

(2) Employees may have one (1) uniform per week professionally cleaned at an established vendor Detectives may substitute a professional cleaning of slacksshirtjacket once per week in lieu of a uniform cleaning (3) Annual reimbursement totals for uniforms paid by the City will not accrue beyond the fiscal year Any charges above the allotted totals will be paid by the employee (4) Employees hired as Police Officer Trainees attending the academy at the Cityrsquos expense will be provided the required uniforms for the academy Police Officer Trainees are not eligible for Uniform Reimbursement until graduation from the academy and placement into active service as a Police Officer with the City of Grass Valley (5) To comply with the special compensation requirements of CalPERS the City shall report to CalPERS periodically as earned the value of the uniform allowance above for classic members (as defined by CalPERS) ndash the total value to be reported to CalPERS is ___ per pay period for the uniforms For classic members the City and employees will be required to make required employer and employee contributions based on this special compensation in the applicable employeremployee contribution amounts For example classic members will be required to make the required employee contribution on this amount Pursuant to CalPERS regulations the value of uniforms and uniform cleaning for new members (as defined by CalPERS) does not count as special compensation ARTICLE 13 ndashRESIDENTIAL MILEAGE RESTRICTION Employees shall live no further than 30 air miles from the City limits The Chief of Police shall have the discretion to permit sworn employees to live further than 30 air miles from the City limits when in the Chief of Policersquos opinion the officer will be capable of responding in an emergency in a reasonable period of time ARTICLE 14 ndashVEHICLE USE PARKING A Detective OfficerSergeant Vehicle Employees may be assigned a take home vehicle The assignment of the vehicle is to reduce response times to allow for direct response to crime scenes and to respond as may be necessary for call back or if placed on stand-by The vehicle is the property of the City and it to be treated and used accordingly The vehicle may be redirected to other needs of the department at the direction of the Chief If the employee is not available for a period of time the vehicle will be left at the Police Department for other uses (ie on vacation extended leave sick leave) ARTICLE 15 - REDUCTION IN FORCE AND RE-EMPLOYMENT A LayoffFurlough Provisions

15 - 25

21

(1) In lieu of layoff the City may pursue a furlough or reduction of hours on a department basis as follows

(a) City Council makes a finding that for reason lack of work lack of funds or for reorganization that a reduction in services is needed (b) City identifies the need for a reduction by part or whole position equivalency within a department (c) Department Head consults with employees to explore alternatives 1 Voluntary furloughshours reduction sought first 2 Involuntary furloughs or reductions in hours may be imposed on a uniform basis by

class within department not to exceed 80 hours per year Should the City desire to utilize more than eighty (80) hours involuntary furlough days in a year The Grass Valley Police Employees will be consulted and shall have the option of agreeing to permit the City to utilize up to an additional 40 hours of involuntary leave for a total of 120 hours or refusing such request If such request is refused the City shall have the option of reducing the force through layoffs

3 In lieu of taking actual furlough time employees may elect to pay a higher portion of city provided benefits (ie health insurance) in an amount equal to the total savings that that would have been realized by the furlough time Equivalent paid time may be taken off Savings must be achieved within the same time period (fiscal year) as the assignment of furloughs

4 Benefit accruals shall not be reduced for employees Insurance shall still be paid by the extent agreed to by the City Leave accruals will continue at the full time rates Retirement contribution accounts and related benefits shall be maintained as if no reduction in force had occurred

B Treatment of the Employees Laid Off (1) When the Police Chief is instructed by the City Council to reduce the number of employees in the classified service within hisher department lay-off shall be made in accordance with the following rules

(a) Employees to be laid off shall be given a leave of absence for a period of 24 months without pay until the position is re-established whereupon such employee shall be given ten (10) daysrsquo notice to accept re-employment

(b) The names of each employee laid off shall be entered on the re-employment list established by the Personnel Commission and notification as provided in the Commission Rules shall be required Within ten (10) days of reinstatement a certificate by a qualified physician or surgeon selected by the Commission may be required certifying as to hisher physical fitness to perform the service involved

(c) Vacation and sick leave accrual rates for reinstated employees will incorporate service time prior to layoff

(2) The first person laid off from a department within a class shall be the one with the least length of service within the class and grade since original permanent employment The person so laid off shall thereupon be restored to a position in a class in the same department in which heshe formerly held a regular position in which

(a) The employee displaced shall be considered laid off for the same reason as the

15 - 26

22

person who displaces himher and shall likewise be restored as provided herein in a class in which an unfilled position exists or

(b) There is then employed a person with less total length of service since original appointment The person with the least length of service shall be displaced by the employee laid off from the higher class

(3) Should an employee have rights for displacement in more than one (1) previous classification heshe shall displace first in the highest classification to which heshe is eligible (4) In accordance with Article 9 Section 8 of the City Charter whenever a position in any class is to be filled unless filled by a reduction of rank as provided above it shall be filled in the following order

(a) From the re-employment list for that class (b) From the promotional register of eligible candidates for that class (c) From the appropriate competitive register of eligible

(5) When employment is from the re-employment list one name shall be certified for each vacancy to be filled and in the order of greatest length of service in that and higher classes since regular appointment C Seniority (1) Seniority ratings in any department shall be based on the time of service in the City of Grass Valley Civil Service including periods of authorized leave of absence or period of illness (2) Credit allowable by the Personnel Commission for length of service shall be calculated on the basis of the year of continuous employment including leaves of absence and dating from the first day of such continuous employment in any department or departments of the City of Grass Valley (3) Credits allowable by the Personnel Commission for examination based on the length of service shall be deemed to include periods of time granted under authorized leaves of absence ARTICLE 16 - DISCIPLINARY ACTION (See Civil Service Rules)

The City shall administer employee discipline in accordance with the Public Safety Officers Procedural Bill of Rights Act (California Government Code sections 3300 et seq) and as related to employees who are employed as peace officers within the meaning of Government Code section 3301 The disciplinary procedures set forth herein shall only apply to employees who have completed probation (Government Code section 3304(b))

Definitions

15 - 27

23

A ldquoDisciplinePunitive Actionrdquo Any action that may lead to dismissal demotion suspension reduction in salary written reprimand or transfer for purposes of punishment within the meaning of Government Code section 3304

B ldquoMinor Disciplinerdquo Minor discipline is considered punitive action that does not involve termination or suspension without pay for more than 5 days Examples include but are not limited to written reprimands suspensions without pay of 5 days or less and disciplinary transfers

C ldquoMajor Disciplinerdquo Major discipline is considered punitive action that involves termination disciplinary demotions and suspensions without pay of more than 5 days

Disciplinary Actions and Procedures

A Procedure for Minor Discipline

1 Notice of Discipline Minor discipline shall be implemented in the form of a Notice of Discipline such as a written reprimand or notice of suspension and shall set forth the acts or omissions that provide the basis for the discipline It shall also specify the CityDepartment rules regulations policies and procedures that the employee violated

2 Written Response An employee may prepare a written response to the Notice of Discipline which will accompany the Notice of Discipline in the employeersquos personnel file An employee shall have thirty (30) calendar days within which to submit the written response to the Office of the Police Chief

3 Informal Administrative Appeal In addition to the right to submit a written response to a Notice of Discipline an employee is entitled to an informal administrative appeal

4 Minor Discipline Appeal Procedures An employee who receives a Notice of Discipline under this section may appeal to the Police Chief In the event the Police Chief prepared the Notice of Discipline the employee may appeal to the City Manager Any such request to appeal must be in writing and received in the Office of the Police Chief within ten (10) calendar days from the date the Notice of Discipline is served on the employee Thereafter an informal hearing shall be scheduled before the Police Chief or City Manager In the informal hearing the Police Chief or City Manager shall regulate the course of the proceeding and shall permit the parties and may permit others to offer written or oral comments on the issues The Police Chief or City Manager may limit the formality of the proceeding or formal use of witnesses testimony and evidence

5 The decision of the Police Chief or City Manager shall be in writing and shall be final

B Procedure for Major Discipline

15 - 28

24

1 Notice of Intent to Discipline Major discipline shall be initiated in the form of a Notice of Intent to Discipline (such as a Notice of Intent to Terminate) The Notice of Intent to Discipline shall include the following

a The proposed disciplinary action to be taken

b The proposed effective date of such action

c A statement of charges against the employee which sets forth the acts or omissions that provide the basis for the intended discipline It shall also specify the CityDepartment rules regulations policies and procedures that the employee is alleged to have violated

d The materials upon which the intended action is based in accordance with the requirements set forth in Skelly v State Personnel Board

e Notice that he or she has the right to respond to the proposed action in writing or verbally at a specified place and time in an informal meeting (ie a ldquoSkellyrdquo meeting) which shall be within 10 calendar days of the date that the Notice of Intent to Discipline is served on the employee

2 Right to Respond Upon receipt of a Notice of Intent to Discipline the employee shall have the right to respond to the Police Chief or designee in writing or verbally in an informal meeting (ie a ldquoSkellyrdquo meeting) prior to the imposition of discipline

3 Notice of Disciplinary Action After the receipt of an employeersquos written or verbal response to the Notice of Intent to Discipline or after the time to respond has passed the Police Chief or designee shall notify the employee in writing of the final decision regarding the intended discipline If the Police Chief or designee determines to proceed with a form of major discipline a Notice of Disciplinary Action (such as a Notice of Termination) shall be provided to the employee as follows

a The Notice of Disciplinary Action shall be issued within 30 days of the final decision

b The Notice of Disciplinary Action shall contain

i The effective date of such action

ii A statement of charges against the employee which set forth the acts or omissions that provide the basis for the discipline It shall also specify the CityDepartment rules regulations policies and procedures that the employee violated

iii The materials upon which the action is based

15 - 29

25

iv Notice that he or she has the right to request an appeal by filing a notice with the Office of the Police Chief within 10 calendar days of the date that the Notice of Disciplinary Action is served on the employee

4 Major Discipline Appeal Procedures The appeal of major discipline shall be before the Cityrsquos Personnel Commission (See Civil Service Rules) which shall render a final decision

ARTICLE 17 - GRIEVANCE PROCEDURE A Definition A grievance is any dispute concerning the interpretation or application of this MOU or of rules or regulations governing personnel practices or working conditions or of the practical consequences of a City rights decision on wages hours and other terms and conditions of employment B Procedures All grievances shall be processed only in accordance with the procedures and general conditions set forth below It is the intent of these procedures to encourage resolution of complaints and grievances informally at the nearest practical organizational level from which it emanates and as promptly and fairly as possible to all concerned Informal Grievance Within five (5) working daysshifts following an occurrence giving rise to a grievance the employee shall orally present the grievance situation to hisher immediate supervisor (Exception where the grievance directly involves the working relationship with the supervisor the grievance shall be presented to the next higher level of supervision) The employee and supervisor have a mutual responsibility to have the grievance resolved at their level whenever possible Presentation of an informal grievance shall be necessary prior to processing it further as a formal grievance Formal Grievance A formal grievance shall only be initiated in writing to each appropriate step of the grievance procedure with a copy to the Human Resources Office Step 1 If a mutually satisfactory solution of the grievance was not resolved informally the employee may file a written grievance with hisher department head (or designated representative) within five (5) working daysshifts after the last meeting between the employee and supervisor Within ten (10) working daysshifts after the formal grievance is received the Department Head shall investigate the facts and issues at the earliest date consistent with the nature of the grievance and the normal conduct of the departments business Within five (5) working daysshifts after concluding the

15 - 30

26

investigation the Department Head shall render a decision in writing to the employee and Human Resources Office Unless a decision of the Department Head is appealed by the employee to Step 2 in the time limits provided the grievance shall be deemed resolved final and binding Step 2 If the employee finds that the grievance has not been resolved in Step 1 heshe may within five (5) working daysshifts after the Department Heads decision is rendered request in writing that the City Manager consider the grievance and decision as rendered by the Department Head Within ten (10) working daysshifts after the grievance is received the City Manager (or designated representative) shall review the facts issues and make such further investigation as is necessary at the earliest date consistent with the nature of the grievance and normal conduct of City business Within five (5) working daysshifts after concluding the review the City Manager shall render a decision in writing to the employee Department Head and Human Resources Office Unless the decision of the City Manager is appealed by the employee to Step 3 in the time provided the grievance shall be deemed resolved final and binding Step 3 If the employee finds that the grievance has not been resolved in Step 2 heshe may within five (5) working daysshifts after the City Managers decision is rendered request in writing to the Personnel Commission that they consider the grievance and decision rendered by the City Manager Within fifteen (15) working daysshifts after the grievance is received the Personnel Commission shall commence conducting the review The Personnel Commission shall determine the best means to conduct the review of the facts issues and such further investigation as is necessary at the earliest date consistent with the nature of the grievance and normal conduct of City business Within five (5) working daysshifts after concluding the review the Personnel Commission shall render a decision in writing to the employee City Manager Department Head and Human Resources Office Step 4 If the employee finds that the grievance has not been resolved in Step 3 heshe may within five (5) working daysshifts after the Personnel Commission decision is rendered submit a request in writing to the City Council Within fifteen (15) working daysshifts after the grievance is received the City Council (or their designated representative(s) shall commence conducting the review The City Council shall determine the best means to conduct the review of the facts issues and such further investigation as is necessary at the earliest date consistent with the nature of the grievance and normal conduct of City business Within five (5) working daysshifts after concluding the review the City Council shall render a decision in writing to the employee City Manager Personnel Commission Department Head and Human Resources Office The decision rendered by the City Council shall be final and binding on all parties C General Conditions

15 - 31

27

Review and determination of a grievance is applicable to certain interpretations and applications as set forth under Definitions and as such cannot change any City adopted salary schedulesranges or such other benefits subject to the meet and confer process Performance Appraisals and merit step determinations are not grievable matters except as provided herein Performance appraisals and merit increase concerns should be brought forward to the Human Resources Office with a final determination to be made by the City Manager If an employee does not receive a due evaluation within a month after the due date the employee may file a grievance An employee may choose to represent himselfherself or select a representative of hisher choice The employee shall be personally present at any meeting which may be held unless heshe specifically waives that right in writing In the event that more than one (1) employee is directly involved in a grievance they shall select one (1) person from among them to carry the grievance forward on their behalf This person may also select a representative of hisher choice The employee shall be present at any meetings which may be held unless heshe specifically waives that right in writing Any time limit of these procedures may be extended by mutual consent of the parties in writing or by action of the Mayor in writing to all parties During the grievance process there shall be no interruption of scheduled work of a department or the City ARTICLE 18 ndash SAFETY A Safety Equipment The City may make such protective clothing or other protective devices available to employees as the Police Chief deems appropriate under the circumstances Any employee issued such protective clothing or other protective device is responsible for the proper care of these items B Employee Alertness (1) The most effective safety equipment an employee possesses is an alert mind Conversely an employee whose judgment reactions and analytical processes are impaired or influenced by alcohol or drugs poses a risk to himselfherself hisher fellow officers and employees and to the public The City therefore expressly retains the right as explained in this Article to verify that employees covered by this MOU are alert and are not under the influence of alcohol controlled substances drugs or other conditions which would tend to affect or impair judgment reactions or thought processes (2) The parties recognize the problems associated with alcohol and drug abuse in the work place and recognize the safety hazard which would be presented if an employee worked while under the influence of alcohol intoxicating drugs or controlled substances The parties further agree that a

15 - 32

28

testing procedure with both privacy and accuracy safeguards is one appropriate means to protect the safety of employees C Drug Alcohol and Substance Abuse Policy (1) The City reserves the right for reasonable suspicion to require an employee to submit to drug alcohol or substance abuse testing (2) Reasonable suspicion for purposes of this Article includes but is not limited to the following

(a) A critical incident has occurred while on duty for the City or at the employees work location

(i) An accident involving a City vehicle or equipment causing damage

to property or persons in combination with any factors in (b) below

(ii) Employee manifests mental or physical impairment sufficient to raise doubt that normal tasks can be safely or effectively performed

(iii) Employee is observed with illegal drug or drug paraphernalia in

possession for possible sale or use employee is observed with open container of alcohol in work area or vehicle

(b) Documented objected facts and a reasonable inference drawn from those facts that

an employee is under the influence of drugs alcohol or substance Such objective facts may include characteristics of the employees appearance behavior mannerisms and speech or body odors Components of such documentation should include

1 equilibrium 2 manner of speech 3 mental reactions 4 odor of intoxicants on breath or clothing 5 eyes 6 general appearance 7 physical actions and 8 work behaviors

D Employee Assistance Program The City shall maintain an Employee Assistance Program (EAP) for employees and family members Such program shall endeavor to provide counseling services for personal and family member problems related to maritalfamily relationship problems alcohol or drug abuse stress related problems depression and other types of psychological problems for employees in need of such referral and intervention E Coverage

15 - 33

29

The City recognizes the hazards associated with the police profession and will provide adequate staffing to protect the public and attempt to make certain that employees covered by this MOU are not exposed to undue or unnecessary hazards The Police Chief shall determine the appropriate staffing using these basic principles Additional staffing over and above authorized current staff levels is subject to City Council approval ARTICLE 19 - NO STRIKE NO LOCKOUT It is agreed by the Association and the City that there shall be not strikes and no lockouts during the term of this MOU ARTICLE 20 - DISTRIBUTION Upon request the City shall provide copies of this MOU for distribution to the Association Additionally the MOU shall be available on the Cityrsquos website ARTICLE 21 - EFFECT OF THIS MOU It is understood and agreed that the specific and express provisions contained in this MOU shall prevail over employer practice and procedures and over all applicable laws to the extent permitted by law This written MOU sets forth the full and complete agreement between the parties concerning the subject matter hereof and supersedes all prior informal or formal agreements thereon There is no valid or binding representation inducements promises or agreements oral or otherwise between the parties that are not embodied herein A Completion of Negotiations The Unit and the City for the life of this MOU voluntarily and unqualifiedly waive and relinquish the right to meet and confer except for express conditional re-openers Neither party shall be obligated to meet and confer with respect to any subject or matter not specifically referenced in this MOU even though such subjects may not have been within the knowledge or contemplation of either or both parties at the time they signed this MOU unless required by state or federal law Nothing herein shall preclude the parties from meeting and conferring by mutual consent ARTICLE 22 ndash NOTICE Whenever provision is made in this MOU for the giving service or delivery of any notice statement or other instrument the same shall have been deemed as delivered duly served or given upon personal delivery or upon mailing the same by United States registered or certified mail proof of service to the party entitled thereto at the address set forth below

15 - 34

30

Employer Association City of Grass Valley Human Resources Unit No 6 Representative 125 E Main Street 129 S Auburn Street Grass Valley CA 95945 Grass Valley CA 95945 Labor Representative Mastagni Holstedt APC 1912 I Street Sacramento CA 95811 ARTICLE 23 ndashSEVERABILITY SAVINGS CLAUSE If during the life of this MOU any law or any order issued by a court or other tribunal of competent jurisdiction shall render invalid or restrain compliance with or enforcement of any provision of this MOU such provision shall be inoperative so long as such law or order shall remain in effect but all other provisions of this MOU shall not be affected thereby and shall continue in full force and effect In the event of suspension or invalidation of any Article or Section of this MOU the parties mutually agree to meet and negotiate within ninety (90) days after such determination for the purpose of arriving at a mutually satisfactory replacement for such Article or Section ARTICLE 24 ndashMAINTENANCE OF NEGOTIABLE BENEFITS It is understood and agreed by the parties that there exist within the City certain negotiable past practices policies or procedures which pertain to wages hours and conditions of employment Such matters shall not be modified or rescinded during the term of this Memorandum of Understanding except by the giving of notice to the Association and providing the opportunity to meet and confer on the matter ARTICLE 25 ndash TERM OF MOU Upon the approval of the City Council and ratification of the Association the terms of this MOU shall be effective July 1 2020 and shall continue in full force and effect through June 30 2021 This MOU may be extended modified or amended by mutual agreement in writing by both parties and City Council approves the extension modification or amendment It is understood and agreed between the parties that all prior MOUs Agreements andor Resolutions between them are hereby terminated and canceled and that this MOU supersedes and replaces all such prior MOUrsquos Agreements or Resolutions Negotiations for successor MOU shall commence no later than April 1st of the last year of the agreement RECOMMENDATION OF REPRESENTATIVES The City and representatives of the Association held meetings and discussed the above and representatives of the Association have caused this MOU to be signed and the representative of the City has caused this MOU to be signed to signify their mutual agreement

15 - 35

31

GRASS VALLEY POLICE CITY OF GRASS VALLEY OFFICERS ASSOCIATION ___________________________ __________________________ TIM KISER CITY MANAGER EVAN BUTLER POA PRESIDENT ________________________ DALE NORVELL TREASURER APPROVAL OF AGREEMENT Approval and adoption of this Memorandum of Understanding is made this ______________day of November 2020 effective July 1 2020 ndash June 30 2021 by the Grass Valley City Council _______________________________ LISA SWARTHOUT MAYOR ATTEST ______________________________ ANDY HEATH CITY CLERK APPROVED AS TO FORM ______________________________ MICHAEL G COLANTUONO CITY ATTORNEY

15 - 36

32

APPENDIX A ndash SALARY SCHEDULE

15 - 37

RESOLUTION NO 2020-60

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRASS VALLEY ADOPTING AN AMENDED MEMORANDUM OF UNDERSTANDING WITH THE GRASS VALLEY POLICE OFFICERS ASSOCIATION (UNIT 6) FOR

THE PERIOD JULY 1 2020 ndash JUNE 30 2021 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT

WHEREAS the labor negotiations team appointed to represent the City Council of the City of Grass Valley and representatives of the Grass Valley Police Officerrsquos Association (Unit 6) have engaged in negotiations to update the labor Memorandum of Understanding (ldquoMOUrdquo) between the City and Unit 6 and WHEREAS the parties came to an agreement which incorporates updates to the attached updated MOU NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRASS VALLEY as follows

1 The above recitals are true and correct and are a substantive part of this Resolution

2 The City Council of the City of Grass Valley approves the updated Memorandum

of Understanding for the Grass Valley Police Officerrsquos Association (Unit 6) for the period of July 1 2020 through June 30 2021 and authorizes the City Manager to execute said agreement

PASSED AND ADOPTED as a Resolution of the City Council of Grass Valley at a meeting thereof held on the 24th day of November 2020 by the following vote AYES Councilmember NOES Councilmember ABSENT Councilmember ABSTAINING Councilmember _____________________________ Lisa Swarthout Mayor ATTEST APPROVED AS TO FORM __________________________ __________________________ Andy Heath Acting City Clerk Michael Colantuono City Attorney

15 - 38

15 - 39

111020 closed session agenda

Agenda

001

002

003

004

005

006

007

008

009

010

10 2020-11-24 - Staff Report Integral Networks Atachmentspdf

RFP Proposal 11-19-2020pdf

Integral Networks RFP Response for City of Grass Valleypdf

Proposalpdf

Blank Page

011

11 2020-11-24 - Staff Report Public Safety Communications Upgrade - Motorola Solutions - Attachmentspdf

2020-11-24 - Staff Report Public Safety Communications Upgrade - Motorola Solutions-v2pdf

Pages from Grass Valley K1_2 MCC 7500E_Verint Proposal_RF_APXsubs FINAL 11162020 v2pdf

Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015

15 GVPOA 2020 - 2021 FINAL MOUpdf


INTRODUCTION

ARTICLE 1 ndash RECOGNITION

of 4

CITY OF GRASS VALLEY CITY COUNCIL MEETING



REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT ldquoSUCCESSOR

AGENCYrdquo 700 P M TUESDAY NOVEMBER 24 2020

COUNCIL CHAMBERS

GRASS VALLEY CITY HALL (LOWER LEVEL) 125 EAST MAIN STREET GRASS VALLEY CALIFORNIA

Telephone (530) 274-4310 ndash Fax (530) 274-4399

E-Mail infocityofgrassvalleycom Web Site wwwcityofgrassvalleycom

In response to Governor Newsoms Executive Order N-29-20 and Resolution 2020-09 Declaring the Existence of a Local Emergency related to the COVID-19 pandemic public participation in the City of Grass Valley City Council and other public meetings shall be electronic only and without a physical location for public participation until further notice in compliance with California state guidelines on social distancing City Council welcomes you to attend the meetings electronically which are scheduled at 700 pm on the 2nd and 4th Tuesdays of each month Your interest is encouraged and appreciated This meeting is being broadcast ldquoliverdquo on Comcast Channel 17 by Nevada County Media on the internet at wwwcityofgrassvalleycom or on the City of Grass Valley YouTube channel at httpswwwyoutubecomchannelUCdAaL-uwdN8iTz8bI7SCuPQ Indexed archives of meetings are available via this link as well Members of the public are encouraged to submit public comments via voicemail at (530) 274-4390 and email to publiccityofgrassvalleycom Comments will be reviewed and distributed before the meeting if received by 5pm Comments received after that will be addressed during the item andor at the end of the meeting Council will have the option to modify their action on items based on comments received Action may be taken on any agenda item Agenda materials staff reports and background information related to regular agenda items are available on the City of Grass Valley website wwwcityofgrassvalleycom Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Grass Valley website at wwwcityofgrassvalleycom subject to City staffrsquos ability to post the documents before the meeting If you do not have the means to participate in meetings electronically contact the City at (530) 274-4390 and staff will be happy to identify alternative means for you to participate

AGENDA A CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL B AGENDA APPROVAL

The City Council reserves the right to hear items in a different order to accomplish business in the most efficient manner

C REPORT OUT OF CLOSED SESSION

of 4
















Page 3 of 4











Page 4 of 4




Page 1 of 4







AGENDA














1 - 1

Page 2 of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

Front$ontTa

Marilyn Penningrton




Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject








1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside










530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq





Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day




audiomp3












1

1 - 9

Taylor Day


MC MAHON JAMES



audiomp3







Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER



audiomp3





Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


















5

1 - 12




Sincercly

Meria llerrcra


9H78-3108El-


6

1 - 13

Taylor Day


Unavailable



audiomp3





Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3








Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



audiomp3








Set Up Voice Mail

9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3









Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3








Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3









Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer


Firanco
















6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

VOUC












Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

)J

4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION


of 4
















of 4











Page 4 of 4




Page 1 of 4







AGENDA














1 - 1

Page 2 of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

Front$ontTa

Marilyn Penningrton




Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject








1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside










530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq





Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day




audiomp3












1

1 - 9

Taylor Day


MC MAHON JAMES



audiomp3







Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER



audiomp3





Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


















5

1 - 12




Sincercly

Meria llerrcra


9H78-3108El-


6

1 - 13

Taylor Day


Unavailable



audiomp3





Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3








Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



audiomp3








Set Up Voice Mail

9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3









Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3








Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3









Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer


Firanco
















6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

VOUC












Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

)J

4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION


of 4











of 4




Page 1 of 4







AGENDA














1 - 1

Page 2 of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

Front$ontTa

Marilyn Penningrton




Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject








1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside










530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq





Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day




audiomp3












1

1 - 9

Taylor Day


MC MAHON JAMES



audiomp3







Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER



audiomp3





Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


















5

1 - 12




Sincercly

Meria llerrcra


9H78-3108El-


6

1 - 13

Taylor Day


Unavailable



audiomp3





Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3








Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



audiomp3








Set Up Voice Mail

9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3









Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3








Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3









Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer


Firanco
















6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

VOUC












Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

)J

4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION


of 4




Page 1 of 4







AGENDA














1 - 1

Page 2 of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

Front$ontTa

Marilyn Penningrton




Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject








1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside










530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq





Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day




audiomp3












1

1 - 9

Taylor Day


MC MAHON JAMES



audiomp3







Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER



audiomp3





Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


















5

1 - 12




Sincercly

Meria llerrcra


9H78-3108El-


6

1 - 13

Taylor Day


Unavailable



audiomp3





Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3








Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



audiomp3








Set Up Voice Mail

9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3









Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3








Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3









Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer


Firanco
















6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

VOUC












Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

)J

4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION


of 4







AGENDA














1 - 1

Page 2 of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

Front$ontTa

Marilyn Penningrton




Sentfrom myiFhone

1

1 - 5

Taylor Day

FromSentToSubject








1

1 - 6

Taylor Day

ToCc

Sent

Subject

From John Burnside










530-575-5007

1

1 - 7

Trylor Dar

FronrSntTq





Plsase

Audrery

Sentftom my lPhone

1

1 - 8

Taylor Day




audiomp3












1

1 - 9

Taylor Day


MC MAHON JAMES



audiomp3







Set Up Voice Mail

3

1 - 10

Taylor Day


MONICA SENTER



audiomp3





Set Uo Voice Mail

4

1 - 11

Taylor Day

FromSentToSubject

Maria Herrera


















5

1 - 12




Sincercly

Meria llerrcra


9H78-3108El-


6

1 - 13

Taylor Day


Unavailable



audiomp3





Set Up Voice Mail

8

1 - 14

or


SARAH SMALEVILL



audiomp3








Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



audiomp3








Set Up Voice Mail

9

1 - 16

Taylor Day


SEBASTIAN GOTLA



audiomp3









Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



audiomp3








Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



audiomp3









Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

Rgvlewed bv

u[ city ]rosaeer


Firanco
















6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

VOUC












Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

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4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION


of 4






H PUBLIC HEARING






I ADMINISTRATIVE


1 - 2

Page 3 of 4












1 - 3

Page 4 of 4


K ADJOURN



1 - 4

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1 - 5

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Taylor Day




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1

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3

1 - 10

Taylor Day


MONICA SENTER



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Set Uo Voice Mail

4

1 - 11

Taylor Day

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Maria Herrera


















5

1 - 12




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6

1 - 13

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Set Up Voice Mail

8

1 - 14

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SARAH SMALEVILL



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Set Up Voice Mail

10

1 - 15

Taylor Day


DANIEL FINK



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9

1 - 16

Taylor Day


SEBASTIAN GOTLA



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Set Up Voice Mail

11

1 - 17

Taylor Day


VALENSKYABRAHA



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Set Up Voice Mail

L2

1 - 18

Taylor Day


SHELLEY SALVATO



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Set Up Voice Mail

13

1 - 19

Taylor Day


WIRELESS CALLER















L4

1 - 20

Taylor Day




audiomp3











Set Up Voice Mail

16

1 - 21

Taylor Day


FORREST HURD



audiomp3









Set Up Voice Mail

L7

1 - 22

Taylor Day


COLLIER JONATHA



audiomp3
















Set Up Voice Mail

1 - 23


Agenda Action Sheet





Asenda Consent







Item 2 - 1


Agenda Action Sheet



NA AccountNA



Item 2 - 2


Agenda Action Sheet






A Consent










Agenda Action Sheet





1g1[g Consent





Reviewed bv




Agenda Item 4 - 1

1

ORDINANCE NO 806









4 - 2

2










4 - 3

3














4 - 4

4













4 - 5

5















4 - 6

6












4 - 7

7















4 - 8

8



560150 - Violations







4 - 9

9






AYES

NOES

ABSENT

ABSTAINING


4 - 10

10



4 - 11


Agenda Action Sheet





1p4gg Consent








0700601 J 17210

Agenda Item 5 - 1


Agenda Action Sheet







Account NA

Reviewed bv



0700601J 17210

Agenda Item 5 - 2


















5 - 3
















5 - 4











5 - 5


Agenda Action Sheet





Agg Consent







0700601J 17209

Agenda Item 6 - 1


Agenda Action Sheet








0700601J I 7209

Agenda Item 6 - 2


Agonda Actlon Sheet

Amunt NA

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6 - 4

-2-

















6 - 5

-3-













6 - 6

-4-








6 - 7


Agenda Action Sheet





Agglg Consent



Fiscal Impact None

Funds Available NA

Dv)Lcitv Manager


Agenda ltem 7 - 1

















131463




7 - 2

-2-



AYES

NOES

ABSENT

ABSTAINING




7 - 3

APPENDIX A























7 - 4

APPENDIX A



7 - 5


Agenda Action Sheet





1g1g Consent








2467751

Agenda ltem 8 - 1


Agenda Action Sheet


Reviewed bv

ln(cir Manager

246775r

Agenda ltem 8 - 2

2467741

RESOLUTION NO 20-58




2005 and

















8 - 3

2467741



AYES

NOES

ABSENT

ABSTAINING




8 - 4










8 - 5







SUBTOTAL __________







8 - 6


Agenda Action Sheet





Aeenda Consent




Agenda Item 9 - 1


Agenda Action Sheet






adoption process




Reviewed bv



Agenda Item 9 - 2


Q-271494-44154918KP








Hardware




Issued 11192020



Protect Life







Fax (480) 905-2071

Q-271494-44154918KP1 9 - 3





















for VR Headset




2 9 - 4







INSTRUCTOR SCHOOL

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Shipping 000



3 9 - 5




















Total 000


4 9 - 6

Spares








Total 000

Year 2



Hardware








5 9 - 7





Total 6876747

Year 3



Hardware










Total 6876747


6 9 - 8

Year 4



Hardware








Total 6876747

Year 5



Hardware






7 9 - 9







Total 6876747



8 9 - 10




Spares 000

Year 2 6876747

Year 3 6876747

Year 4 6876747

Year 5 6876747






9 9 - 11














10


Review 1 Review 2

SFDC Contract

Order TypeRMA

Address UsedSO

Comments

9 - 12


Agenda Action Sheet






gg Administrative










Agenda ltem 10 - 1


Agenda Action Sheet

Fiscal Imoact




-lsYes

BegLEy

fuC city Manager

Agenda ltem 10 - 2







10 - 3



INTRODUCTION

























10 - 4

















10 - 5














with maintenance











10 - 6









Endpoint Security















10 - 7




Remote Control










Remote Control





Policy Management








10 - 8











credentials













User


Project Services


Hours



+ $250 or

Monthly


+ $400 per user

Monthly


Endpoint Security

+$15 Monthly per


10 - 9






Agreement based on






10 - 10































10 - 11






o Work Scope



Documentation




o Work Scope





requirements


10 - 12

Q U O T EAAAQ1506

Nov 30 2020


Tel 916-626-4000



PresidentCEO


916-626-4000

PhoneFax









10 - 13






Value Add Services





Subtotal $996500


Grand Total $996500




10 - 14






















canoccur










10 - 15






1 MicrosoftIntune



agreement




















10 - 16















10 - 17












premises solution










Software Licensing





















cold spare











your behalf


authorization


o Webhost

o Email Provider

o Internet Provider

o Phone Provider


10 - 18









10 - 19


10 - 20


Agenda Action Sheet






















Agenda ltem 11 - 1


Agenda Action Sheet



radios















Fiscal Impact




space)

Agenda ltem 11 - 2

a

a


Agenda Action Sheet


EEYesDr

-TE[( ciff Manager

Agenda ltem 11 - 3





11 - 4




SECTION 1

SYSTEM DESCRIPTION








11 - 5

SECTION 1



11 - 6

Exhibit A


11 - 7


Agenda Action Sheet





11[q Administrative









Agenda ltem 12 - 1











Page I I

12 - 2









Page | 2

12 - 3










Page | 3

12 - 4






Page | 4

12 - 5





Page | 5

12 - 6








follows






B

C

Page | 6

12 - 7






Approved as to form


PagelT

12 - 8





rules

B LIFE INSURANCE

insurance company

























12 - 9











Personal Leave







12 - 10






Certifications



Holidays



Labor Day




Special Provisions



12 - 11


B VEHICLE ALLOWANCE







Schedule

s 13398438 $ 1s312500 $ 18500000Police Chief

$ 12250000 $ 14000000 $ 17000000Fire Chief




$ 10000000City Clerk $ 7656200 8828100$


$ 6890625 $ 7945313 $ 9000000

12 - 12





FLSA Status Exempt










Page 1 of812 - 13
















the City Manager


Page 2 of 8

12 - 14











program areas

































12 - 15





47









Skills in

12 - 16

l

)J

4




































1


12 - 17




12 - 18



J

4


iJffi11if1Iiepg and









related field








12 - 19



Print Name

AdoptedRevised

12 - 20


Agenda Action Sheet


















Reviewed bv



Agenda Item 13 - 1


Agenda Action Sheet












Reviewed bv

ruLcity Manager


Agenda Item 14 - 1


Agenda Action Sheet

















$1332t7 GF $93859 MEF$68788 GF


$99534 Meas E Fund)

15 - 1


Agenda Action Sheet







Blcity Manager

Attachments



15 - 2


BETWEEN


AND





TABLE OF CONTENTS

15 - 3

ii







15 - 4

iii











15 - 5

1



15 - 6

2



15 - 7

3




15 - 8

4


15 - 9

5


15 - 10

6


15 - 11

7


15 - 12

8







15 - 13

9


H Longevity Pay





15 - 14

10




15 - 15

11



15 - 16

12








15 - 17

13


15 - 18

14













15 - 19

15





15 - 20

16


15 - 21

17



B Salary Adjustment











15 - 22

18







15 - 23

19



15 - 24

20


15 - 25

21












15 - 26

22







Definitions

15 - 27

23












15 - 28

24














15 - 29

25




15 - 30

26


15 - 31

27


15 - 32

28












15 - 33

29


15 - 34

30


15 - 35

31


15 - 36

32


15 - 37









15 - 38

15 - 39


Agenda

001

002

003

004

005

006

007

008

009

010




Proposalpdf

Blank Page

011




Pricingpdf

Section 1

Pricing

Blank Page

012

013 amp 014

015



INTRODUCTION
