city of kent city wide trash service city of kent health department safety department service...
TRANSCRIPT
City Of Kent
City Wide Trash ServiceCity of Kent
Health Department
Safety Department
Service Department
Previous Council Consideration• OCT. 25, 2006 Health & Safety Committee - Discussed impact of
residential trash relative to neighborhood quality of life
• FEB. 28, 2007 Health & Safety Committee - Discussed Solid Waste Management specifically use of trash cans and identifying quadrants for pickup or establish single hauler for all residential pickup
• FEB. 6, 2008 Health & Safety Committee – Staff instructed to investigate and report to Council method to implement Citywide Trash Collection.
Benefits & Problems
Current Process
Regulated Defined Quadrants
Current Process
• Each resident selects a trash hauler– Benefits
• Free Market for Trash Hauler• For Resident Scalable Usage• Licensed by Health Department
– Problems• Daily Trash Picked Up Across City• Increased Cost to Residents• Unnecessary Truck Traffic• Usage of Service non-Regulated• Promotes Illegal Dumping
Current Process & Problems
Aug. 1, 2008 (808) Aug. 2, 2008 (821)
Aug. 5, 2008 (881) Aug. 5, 2008 (879 & 880)
Current Process & Problems
Empty Trash Cans
Awaiting Recycling Pickup
Proposed Program Benefits
Single Trash Hauler - One Day/Week Pickup– Benefits
• Decreased Cost• Less Neighborhood Truck Traffic (Increased Neighborhood Safety)• Scale of Usage for Residents (Per Bag to Unlimited)• All Neighborhood Trash & Recycle Pickup Same Day of Week• Reduced Illegal Dumping (Mandatory Participation)• Licensed by Health Department
– Problems• Trash Haulers Lose Free Market
Decreased Cost
• Example for Two Can Weekly Service– Independent Residential Service $20.00/Mo.– Other Portage County Communities City Wide
• Hiram Bid $8.75 (2005)• Streetsboro Bid $9.82 (2006)
– Potential Savings of 25 to 33 Percent or Greater
Other Communities
Courtesy PCSWD
Other Communities SummaryComparison of Low Bids
Pay By the Bag 2 Bags/Cans/Week 3 Bags/Cans/Week Unlimited Service
Community Price Per Bag Price per Month Price per Month Price Per Month Notes
Hiram Bid Results 2005 $2.15 $8.75 $10.50 $12.25Fuel Surcharge (exceed $3.00/gal.)
3 Year Fixed
Aurora Bid Results 2006 $3.63 $12.95 $13.89 Fixed 5-Year
Streetsboro Bid Results 2006 $3.00 $9.82 na $11.51
Scalable Service
• No Service (requires certification)
• Limited Service (Pay By the Bag)
• 1 Can per Week (45 gallon Max. size)
• 2 Cans per Week (45 gallon Max. size)
• 3 Cans per Week (45 gallon Max. size)
• 1 Cart per Week (90 gallon per cart)
• Unlimited Service
Service Includes
• All items defined as garbage or rubbish are standard trash items collected as a part of residential trash collection.
• The Subscriber shall pay for the additional services provided under Bulk Items List. Unlimited service includes a “reasonable” volume of Bulk Items.
• Does Not Include Recyclable Service (PCSWD)• Does Not Include Yard Waste (City of Kent)
Additional Service
• Bulk ItemsLoose material (per container, subject to 50 lb. limit)
Automobile parts (per container, subject to 50 lb. limit)
Tires on rims (automobile, limit to 4 per collection)
Tires, rimless (automobile, limit to 4 per collection)
Bulk approved construction material (per container, subject to 50 lb. limit)
Air conditioner (window)* Chair (upholstered) Sofa
Swing set (disassembled) Chair (wood) Table
Stationary tubs Shower/tub unit Toilet and tank Bath tub
Dishwasher Freezer* Refrigerator* Stove/oven
Washer Dryer Television Mattress & Springs
Sink Incinerator Hot water tank
*Freon removal cost shall be included in the cost of Special Services for these items.
Items not specifically listed shall be priced based on item on list of similar size and weight.
Carry out Service (Challenged) Carry Out Service (Regular)
Current Process & Problems
Third Home
First Home
Three Residents in a Row
Three Different Trash Haulers
Second Home
Company A
Company B
Company C
Defined Quadrants
Define Residential Quadrants For Trash Collection
Largest Size 40% of Population and Smallest Size 20% of Population
Service Schedule
• Each Quadrant of City Picked Up Once per Week
• Residential Pickup Monday – Thursday
• City Facilities Pickup Fridays
• Provides Trash Collection 5-days a week in the City for Health Commissioner & Code Enforcement Special Collection
Residential Units Subscribers
• Residential UnitShall include owner occupied and/or rented single family
dwellings, duplex, triplex, boarding houses or other similar buildings with one or more billed units grouped under a common roof. Non-Residential Units are all units not as defined above. Non-Residential Units will not be required to subscribe to the City trash collection Contractor’s service.
• SubscriberA Residential Unit property owner in Kent and the City of
Kent in so much as collection of trash from City Facilities are required to Subscribe to the City’s Trash Collection Contractor for collection of residential trash.
SUBSCRIBER PARTICIPATION
• MandatoryAll Residential Unit property owners in the City of Kent, shall subscribe only
with the City’s Contractor for trash collection. No other trash hauler will be licensed or permitted to collect residential trash from within City of Kent.
• ExceptionsAll commercial, agricultural including active farms, industrial, governmental
(other than the City of Kent), large residential complexes and institutional establishments in the City of Kent may subscribe to any trash, garbage or rubbish collection service that is licensed by the City of Kent Board of Health.
An acceptable reason by a property owner certified in writing to the Service Director shall allow for no service (ie business/home on same lot)
• Inclusion TransitionalAll residents of the City shall Subscribe to the City’s designated Trash
Contractor for collection service within 120-days after the date of Contract between the City and the Contractor.
Contractor Responsible to Manage
• Take calls directly from Subscribers• Set Up Service for New Residential Unit Subscriber• Invoice Subscriber• Termination of Service for Subscriber• Call Backs• Complaints• Publish Informational Materials• Responsible for Bad Debt• Report to City operational activities
• Exclusive Contract
Contractor Reports
Rejection Tag, for material not accepted WeeklyContainers Tagged for non-serviceable WeeklyAll call back collections WeeklyComplaints Received WeeklyVolume of trash removed WeeklyTrash collection refused WeeklyCustomer Data Base MonthlyOther Reports As Requested by City
Contract Cost Adjustments
It is believed that in order to obtain the best possible price for trash collection for Kent residents the City must allow the Contractor to recoup costs which are beyond his/her control and as such will allow for fee increases. The method used by each Bidder to adjust fees will be considered when selecting the lowest and best Bidder.
Issues which will be considered for approval by the City to substantiate a fee increase:
– Fuel Surcharge– Tipping Fee– Disposal Fee– Labor Cost Increase
City Fee• City Fee Scalable based on service selected
Minimum Generator Service $0.05 per bag sold30 Gallon Generator Service $0.20 per month60 Gallon Generator Service $0.30 per month90 Gallon Generator Service $0.40 per monthUnlimited Service $0.50 per monthNo Service $0.00 per month
• Cost of Residential Trash Collection Program StartupAs a new program it is understood that there are costs associated with startup.
In order to obtain the best possible price for trash collection for Kent residents the City will make payment to the Contractor during the first three months of the program to offset the cost of startup. The Bid Documents include a monthly service fee for “Cost of Residential Trash Collection Program Setup”. The amount Bid by each Bidder will be considered when selecting the lowest and best Bidder.
Update Solid Waste Ordinance
From July 21, 2008 through the morning of August 6, 2008 there have been 19 trash related fire calls.
The next phase of staff’s efforts will include presenting a new ordinance for Kent City Council consideration
Summary Weekly Pick Up Weekly Pick Up
Item Individual City Wide
Cost Variable from 1-bag costing $9/Month to $25 per month for 90-Gallon Tote
Streetsboro Pay by the Bag, $3/bag to Unlimited Service $11.51/Month
Neighborhood Service Multiple pick ups scheduled in same neighborhood through out the week
Single pick up scheduled in same neighborhood once per week
City Wide Service Multiple Companies working in the City at different times
One Company working in the City on Agreed upon Schedule
Scalable Service Depends on Services provided by Each Trash Collection Company
As little as a bag when needed to unlimited service
Mandatory Service Non-Mandatory Service Mandatory Scalable Service
Decrease Traffic Multiple Trash Trucks per Week Single Trash Truck per Week
Illegal Dumping Promotes Prevents
Spring Cleanup City provides for cost of Spring Cleanup Scaleable from pickup what ever when ever items are placed at curb to same as current program
City Facilities Service Bid as Independent Contract Bid as Part of City Wide Trash Collection Contract
Service Availability for City Needs Call as Needed, Wait for Hauler to Arrive if Not Working in City
Hauler will be in City Monday through Friday