CITY OF KIRKLAND Department of Public Works 123 Fifth Avenue, Kirkland, WA 98033 425.587.3800 www.kirklandwa.gov

MEMORANDUM

To: Kurt Triplett, City Manager

From: George Minassian, P.E., Sr. Project Engineer Rod Steitzer, P.E., Capital Projects Manager Julie Underwood, Interim Public Works Director

Date: June 25, 2020

Subject: ANNUAL STREET PRESERVATION PROGRAM 2020 STREET OVERLAY PROJECT—AWARD CONTRACT

RECOMMENDATION:

City Council to award a construction contract for the Annual Street Preservation Program (SPP), 2020 Street Overlay Project (Project), to Lakeside Industries of Issaquah, Washington, in the amount of $1,543,365.15.

By taking action on this item under the Consent Calendar, the City Council is awarding a construction contract for the subject project.

BACKGROUND DISCUSSION:

The City uses a Pavement Management System to manage and prioritize preservation treatments throughout the City’s street network. The Pavement Management System considers all City streets in terms of existing pavement conditions (Pavement Condition Index, or PCI), prior maintenance history, the City’s annual budget for street preservation, and other factors to determine the most cost-effective treatment. Once selected for treatment, candidate streets are then reviewed for potential conflicts with other construction projects (e.g., other CIP projects, private development, Washington State Department of Transportation projects, and private utility work). High priority street segments that do not have construction conflicts are added to the current year’s program list. For the 2020 Street Overlay Project, the highest-ranking streets will receive subgrade preparation and repair, pavement milling, and the application of a new wearing surface layer of asphalt.

For several years, the Annual Street Preservation Program included three construction phases, concrete and ADA ramp repairs, the overlay, and an annual Slurry Seal project. This year, SPP consists of the 2020 Street Overlay Project. The concrete work needed for 2020 overlay program was completed in advance as part of the 2018 Program and the federally funded Lake Front Project. The 2020 program will not include a Slurry Seal phase, as the amount of slurry seal street candidates was not big enough to make it economically viable to justify a project.

Council Meeting: 07/07/2020 Agenda: Awards of Bids Item #: 8. e. (1)

Memorandum to Kurt Triplett June 25, 2020

Page 2

As such, there is only one phase in this year’s program, but staff anticipates that the 2021 Street Preservation Program will resume having three phases of work. This year’s Project originally included 4 streets:

• NE 132nd Street from Juanita Dr to 80th Avenue NE, • 84th Ave NE from NE 132nd Street to NE 124th Street, • Market Street from 16th Ave to Central Way, and • 3rd Street from Central Way to 7th Ave.

However, the construction progress of the developer at 312 Central Way (old Wendy’s location) is behind schedule due to delays caused by COVID-19, and as such, 3rd Street will not be ready to be resurfaced as part of this year’s program and it will be added to next year’s program. This year’s project was bid with three schedules of work for a total of 5.4 lane miles (see Attachment A, “Project Vicinity Map”). With an engineer’s estimate of $1,858,821 for construction of all schedules, the Project was first advertised on May 7, 2020. Three bids were received on May 21, 2020, with Lakeside Industries, being the lowest responsive bidder. The bid results are as follows:

Table 1 – 2020 Street Overlay Bid Results Contractor Total Bid

Lakeside Industries $1,543,365.15 Cadman Materials, Inc. $1,582,523.15 Engineer’s Estimate $1,858,181.50 Watson Asphalt $1,873,237.56

Staff checked the references of the lowest bidder Lakeside Industries and they were very satisfactory. A comparison of the unit prices shows that the average cost of asphalt for overlay in 2020 decreased to $82.50/ton from $95.58/ton in 2019 (Attachment B). Funding The total budget for the Annual Street Preservation Program (SPP) for 2020 is a combination of two revenue sources (Attachment C), including base CIP funding and Proposition 1 Levy funds: Table 2– Street Preservation Program (SPP) Funding (2020 only)

Funding Source City 2020 Street Preservation CIP Funding $1,432,400 2020 Street Preservation Prop 1 Levy $1,870,200

Total 2020 SPP $3,302,600 As shown above on Table 2, the subject project award has an available budget of $3,302,600. Based on the available funding and staff’s recommendation for a contract award for the 2020

Memorandum to Kurt Triplett June 25, 2020

Page 3

Street Overlay Project, the anticipated expenses for the Annual Street Preservation Program for 2020 are shown on Table 3 below: Table 3 – 2020 Street Preservation Project Funding vs. Expenses

Items Funding Available Funding for 2020 SPP $3,302,600

Estimated Expenses Design/Insp./CM/Staff ($750,000) Construction Overlay (this memo) ($1,543,365) Contingency ($231,505)

ESTIMATED TOTAL EXPENSES ($2,524,870) Estimated Funding Balance $777,730

Conclusion The Project will start this summer and is estimated to be complete this fall. With City Council’s approval of award of the construction contract at its July 7 meeting, staff will begin the pre-construction public outreach process by notifying adjacent property owners with an informational mailer describing the Annual Street Preservation Program. This information, along with a regularly updated construction schedule, will also be posted on the City’s website. Construction notice signs will be installed on higher volume streets in advance of the overlay. Door hangers describing the work will also be distributed to all adjacent homes and businesses at least 24 hours prior to construction. Attachment A: Project Vicinity Map Attachment B: Kirkland Annual Street Overlay Program: Cost Comparison Attachment C: Project Budget Report

6th St

S

State

St

6th St W

Kirkland Way

18th Ave

Central Way

I-405

Frwy

LakeWashington

93rd

Ave N

E

NE 132nd St

NE 124th St

NE 85th St

84th

Ave N

E

Holmes Point Dr NE

108th

Ave N

E

NE 120th Pl

NE 131st Way

NE Juanita Dr

Juanita Dr NE

116th

Ave N

E

98th Ave NE

76th

Pl NE

5th Pl

7th Ave

3rd St

116th

Ave N

E

112th

Ave N

E

NE 124th St

Marke

t St

NE 112th St

NE 116th St

Forbes Creek Dr

Waverly Way

6th St

Kirkland Ave

8th St

S

NE 141st St

NE 132nd St

NE 123rd St

84th

Ave N

E

90th

Ave N

E

Holmes Point Dr NE

100th

Ave N

E10

0th Av

e NE

Juanita

-Wood

inville

Way

NE

I-405

Frwy

I-405 Frwy

Lake

St S

Seattle

Kenmore

M:\PW\Staff\GeorgeM\2020 Overlay Streets.mxd Produced by the City of Kirkland. © 2020, the City of Kirkland, all rights reserved. No warranties of any sort, including but not limited to accuracy, fitness or merchantability, accompany this product.

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2020 Street Overlay Project

Author: Name In Map Doc PropertiesName: 2020 Overlay Streets

Date Saved: 6/3/2020 12:28:21 PM

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Overlay StreetParks / Open SpacesSchoolsCross Kirkland CorridorRegional Rail CorridorCity Limits

Schedule C:84th Ave NE

&NE 132nd St

Schedule B:Market St

ATTACHMENT A

Street from to 84th Ave NE NE 124th St NE 132nd StNE 132nd St 80th Ave NE Juanita DrMarket St Central Way 16th Ave

Project Vicinity Map

Schedule Aincludes

project-wide bid l -=-========----_J ' ; I ........ ..._ __ ,/

-

$0

$20

$40

$60

$80

$100

$120

$140

Cost

per

Ton

of A

spha

lt

Year

Kirkland Annual Street Overlay Program Cost Comparison

Kirkland Average Bid $/ton

State Average Price

Bellevue Average Bid Price $/ton

Redmond Average Bid Price $/ton

Linear (Kirkland Average Bid $/ton)

KIRKLAND cost per ton

WSDOT cost per ton

BELLEVUE cost per ton

REDMOND cost per ton

ATTACHMENT B

---

$750,000

$750,000

$1,543,365

$2,226,043

$1,432,400 1,870,200

$777,730

$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000

FUNDING SOURCES

ACCEPT WORK

AWARD CONTRACT

APPROVED BUDGET

ESTIMATED COST

PHAS

E

Project Budget Report

ENGINEERING CONSTRUCTION CONTINGENCY FUND BALANCE CIP PROP 1 LEVY

Annual Street Preservation - 2020 Street Overlay Project(STC0060000/STC0060300)

(this Memo)

$3,302,600

(2019-2024 CIP UPDATE)

Attachment C

(Fall 2020)

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