city of neenah common council agenda (1) · council action on the 2014 comprehensive annual...

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City of Neenah COMMON COUNCIL AGENDA (1) Wednesday, July 15, 2015 - 7:00 p.m.

Neenah City Hall Council Chambers

I. Roll Call and Pledge of Allegiance. PRESENTATION BY MANA REUTER ON THE WINNEBAGO COUNTY CRIME STOPPERS PRESENTATION BY CARLA GOGIN OF BAKER TILLY VIRCHOW KRAUSE LLP ON THE 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR), COMMUNICATION TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT AND REPORT TO THE CITY COUNCIL. Council action on the 2014 Comprehensive Annual Financial Report (CAFR),

Communication to Those Charged with Governance and Management and Report to the City Council. (RollCall Pro)

II. Introduction and Confirmation of Mayor’s Appointment(s). (None) III. Approval of the Council Proceedings of July 1, 2015 and the July 1, 2015 minutes from the

6:15 pm and 7:15 pm sessions of the Committee of the Whole. (Minutes can be found on the City web site) (2, 3, 4 & 5) (RollCall-Pro)

IV. Public Hearings.

A. Consider the proposed amendment to declare Tax Increment District #5 distressed. (6)

B. Consider the proposed amendment to declare Tax Increment District #8 distressed. (7)

V. Plan Commission report pertaining to the public hearings.

A. Regular Plan Commission meeting of June 23, 2015: (Minutes can be found on the City web site) 1. Commission recommends Council approve the request to amend the

Project Plan for TID #5 and declare the TID distressed. (Resolution to follow)

2. Commission recommends Council approve the request to amend the Project Plan for TID #8 and declare the TID distressed (Resolution to follow)

VI. Consideration of ordinances pertaining to the public hearings. (None) VII. Consideration of resolution pertaining to the public hearings.

A. Resolution No. 2015-28 to amend the Project Plan for TID #5 and declare the TID distressed. (8) (Potentially postpone consideration to Special Council Meeting on July 28, 2015) (RollCall-Pro)

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B. Resolution No. 2015-29 to amend the Project Plan for TID #8 and declare the TID distressed. (9) (Potentially postpone consideration to Special Council Meeting on July 28, 2015) (RollCall-Pro)

VIII. Public Forum.

A. Speakers should give their name and residential address (not mailing address) and are allowed five minutes to speak on any topic.

IX. Mayor/Council consideration of public forum issues. X. Consent Agenda.

A. Approve beverage operator license applications for Charlene K. Albee, Ryan W. Batley, Joe B. Bowers, Raymond J. DeRoche, Jennifer J. McDonald, Jessica A. Moderson, Meredith A. Rouse, Randall A. Schultz, Heather C. Spielmann and Keith W. Staffeld. (PSSC)

B. Approve a temporary Class "B" retail (picnic) beer license to St. Gabriel's Congregation, 900 Geiger Street, for their church picnic to be held on July 25-26, 2015. (PSSC)

C. (RollCall-Pro) XI. Reports of standing committees and consideration thereof.

A. Regular Public Services and Safety Committee meeting of June 9, 2015: (Minutes can be found on the City web site) 1. Committee recommends Council direct staff to draft a resolution modifying the

plat of Nature Trail Subdivision to allow rear yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve. Additionally, fences of up to four feet are also allowed provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve. Tabled at the July 1, 2015 Council Meeting. (Resolution to follow) (See also resident correspondence requesting postponement of action on Resolution No. 2015-30) (10)

B. Regular Public Services and Safety Committee meeting of July 7, 2015: (11) (Minutes can be found on the City web site) 1. Committee recommends Council approve the new beverage operator

license application for Tiffany L. Castillo. (RollCall-Pro) 2. Committee recommends Council approve the new beverage operator

license application for Stephanie J. Eiken. (RollCall-Pro) 3. Committee recommends Council approve purchase of an equipment

package from Monroe Truck Equipment for $77,763.00 and a 2016 Western Star 7400 chassis from Quality Truck for $85,411, funded through the 2015 capital equipment program with anticipated vehicle sale revenue of $10,000. (RollCall-Pro)

4. Committee recommends Council approve the low quote from Fahrner Asphalt Sealers LLC for the base bid of $17,382 and approve the alternate quote of Fahrner Asphalt Sealers LLC for $36,158 pending a determination by City Attorney Godlewski that this conforms with State bidding laws. (RollCall-Pro)



C. Regular Finance and Personnel Committee meeting of July 6, 2015: (12) (Minutes can be found on the City web site) 1. Committee recommends Council approve the purchase of nine Panasonic

arbitrator video systems, five additional microphones, server software and installation from Baycom, Inc. for a total cost not to exceed $60,000, with Chief Wilkinson to report his findings on the status of warranties on the products. (RollCall-Pro)

2. Committee recommends Council approve Amendment No. 2 to the Development Agreement for Cottages at Woodside Green. (Action after Board of Public Works Report.)

3. Committee recommends Council approve a $250 contribution to Fox Valley Area Labor Council to support the 2015 Labor Day Parade, to be paid for by funds budgeted in the City’s Celebrations and Commemorations budget. (RollCall-Pro)

XII. Reports of special committees and liaisons and various special projects committees and

consideration thereof. A. Regular Plan Commission meeting of July 7, 2015: (13) (Minutes can be found on

the City web site) 1. Commission recommends Council approve the request to amend the

boundaries for TID #5. (Council consideration on August 5, 2015 following the public hearing)

2. Commission recommends Council approve the boundaries and Project Plan for the creation of TID #10. (Council consideration on August 5, 2015 following the public hearing)

B. Board of Public Works meeting of July 7, 2015: (14) (Minutes can be found on the City web site) 1. Information Only Items:

a) Board action on Pay Estimate No. 3 Contract 1-15 Sewer and Water Main Construction and Street Construction on Bridgewood Dr., Meadowview St., Green Meadows St., Hillcrest Pl., Elmwood Ct., Jean St., and Green St. to Van Straten Construction Co., Inc., Green Bay for $209,981.06.

b) Board action on Change Order 2 Contract 4-15 Main Street Bridge Rehabilitation to NuGen Johnson, LLC, Sussex, for $11,255.32.

2. Council Action Items: a) Board recommends Council approve Final Payment for Contract 4-14

Replacement Sidewalk Construction/Concrete Pavement Patch to Fischer-Ulman Construction, Inc., Appleton for $81,996.78. (15) (RollCall-Pro)

b) Board recommends Council approve Final Payment Contract 4-15 Main Street Bridge Rehabilitation to NuGen Johnson, LLC, Sussex, for $22,098.46. (16) (RollCall-Pro)

C. Board of Public Works meeting of July 15, 2015 1. Waiver of the 24-hour rule relative to providing minutes for Council

consideration and action. 2. Council Action Items:



a) Board recommendation regarding Amendment No. 2 to the Development Agreement for Cottages at Woodside Green. (RollCall-Pro)

D. Community Development Authority Update 1. Update from the CDA (Plexus – Chris Haese

E. Sustainable Neenah Committee 1. Report from the Sustainable Neenah Committee – Ald. Kunz

F. Library Board 1. Report from the Library Board – Ald. Erickson

XIII. Presentation of ordinances and resolutions and consideration thereof. A. Resolution No. 2015-30 modifying the plat of Nature Trail Subdivision to allow rear

yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve and allow fences of up to four feet provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve. (17) (RollCall-Pro)

XIV. Presentation of petitions.

A. Any other petition received by the City Clerk’s Office prior to the Common Council meeting.

XV. Council Directives. (18) XVI. Unfinished Business. XVII. Presentation of communications, claims, memorials, accounts and other new business.

A. Discussion on dates for Council picture. Available dates: 1. September 2, 2015 2. September 16, 2015 3. October 7, 2015 4. November 4, 2015

B. Mayor update regarding Governors Budget relating to municipalities (initiatives and vetoes)

C. Any announcements/questions that may legally come before the Council. D. Adjournment.

“Neenah City Hall is accessible to the physically disadvantaged. If special accommodations are needed please contact the Neenah City Clerk’s Office

at 886-6100 at least 24 hours in advance of the meeting.”

Committee of the Whole Minutes Wednesday, July 1, 2015 - 6:15 p.m.

Council Chambers Purpose: Council Active Shooter Training with Police Community Liaison Officer Gonzalez & Police Lieutenant O’Bre. Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz, Stevenson and Mayor Kaufert. Also Present: City Attorney Godlewski, City Clerk Sturn, Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Director of Human Resources & Safety Barber, Director of Information Systems Wenninger, Police Chief Wilkinson, Police Community Liaison Officer Gonzalez & Police Lieutenant O’Bre. Council President Stevenson called the meeting to order at 6:15 p.m. Active Shooter Training Police Community Liaison Officer Gonzalez began the discussion on Active Shooter Training. He advised of the recent training with City Hall employees and indicated that since the last discussion with Council on this issue, Police Lieutenant Shaun O’Bre has created a plan for the Council Chambers. He turned the meeting over to Lieutenant O’Bre. Lieutenant O’Bre indicated there are many challenges with the Council Chambers. Prevention is key. If something looks strange, keep an eye on it. Keep it in the back of your mind. He reviewed the run/hide/fight scenario. In looking at the layout of the Council Chambers he noted the room has two exit doors and no safe room. He asked the question, how do you get out? He suggested to drop and move toward the two exits and to create a buffer to buy time. The panic buttons should be pushed to notify police. It would be helpful to look for impromptu weapons to assist your defense such as the flags, gavel, letter openers, etc. Conceal carry is an option. Pepper spray and mace are legal and also an option. Dir. Easker advised that in other municipalities where he has worked, they have had a sergeant at arms present at all meetings. Officer Gonzalez indicated that this is a good plan if it can be arranged. The Council suggested looking at closing both ends of the Council circle to create a barrier at both ends of the Council desk. Officer Gonzalez indicated all incidents are different and no one can give you a specific plan. Regardless of the plan, do what is best for you. React and make decisions you need to make to save your life. He discussed the benefits of key card access indicating they are easy to use and can assist in issues such as burglary, active shooter incidents as well as employee/personnel issues. The Committee of the Whole scheduled tonight following the 7:00 pm Council meeting will discuss controlled access to City Hall further however he strongly recommends this form of security. Adjournment MSC Ramos/Pollnow to adjourn at 6:55 p.m., all voting aye. Patricia A. Sturn, WCPC/MMC

Proceedings of the Common Council of the City of Neenah Wednesday, July 1, 2015 - 7:00 p.m.

The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in regular session at 7:00 p.m., July 1, 2015 in the Council Chambers of Neenah City Hall. Mayor Kaufert in the chair. Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz and Stevenson, City Attorney Godlewski and Deputy Clerk Hatala. Also Present: Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Police Chief Wilkinson, Director of Human Resources & Safety Barber and Director of Information Systems Wenninger. Mayor Kaufert called the meeting to order at 7:25 pm. Introduction and Confirmation of Mayor’s Appointment(s) I. MSC Stevenson/Pollnow to confirm Mayor Kaufert’s appointment of Steve

Gries and Ron Klatt on the Landmarks Commission, new terms expire July 2018, all voting aye.

Council Proceedings I. MSCRP Ramos/Hillstrom to approve the Council Proceedings of June 17, 2015

regular session, all voting aye. Consent Agenda I. MSCRP Stevenson/Pollnow to approve the Consent Agenda as follows:

A. Approve a two lot Certified Survey Map (CSM) proposed by the owner of 1315 S. Commercial Street and 1323 S. Commercial Street.

B. All voting aye. Public Services and Safety Committee I. MSC Ramos/Pollnow to waive the 24-hour rule relative to providing minutes

for Council consideration and action in order to permit a report of the special meeting of July 1, 2015, all voting aye.

II. Chairman Hillstrom reported the special meeting of July 1, 2015:

A. Beverage Operator License Applications for: Michelle L. Allen, Alex M. Aronowitz, Rita E. Bock, Rebecca M. Bucholtz, Duane C. Cowling, Angela R. Kain, Timothy H. Lenth, Joshua A. Lyons, Elizabeth A. Reissmann, Dustin J. Ross, Paul W. Schultz, Katharine E. Steinberg, April L. Sundby, Lori A. Swarthout, Nitaya Turner and Sarah J. Zeinert. MSCRP Hillstrom/Lendrum, all voting aye.

Council Proceedings July 1, 2015 Page 2 of 3

B. Committee recommends Council approve the new Beverage Operator License Application for Jennifer L. Lemke contingent on payment of a delinquent water bill in the amount of $217.45. MSCRP Hillstrom/Stevenson, all voting aye.

C. Committee recommends Council approve the new Beverage Operator License Application for Morgan J. Morris contingent on payment of a $182.88 water bill. MSCRP Hillstrom/Pollnow, all voting aye.

D. Committee recommends Council refer the renewal of the Beverage Operator License Application for Danielle M. Raehl to a non-renewal hearing on July 28, 2015. MS Hillstrom/Lendrum. 1. MSCRP Ramos/Erickson to refer the renewal of the Beverage

Operator License Application for Danielle M. Raehl back to the Public Services & Safety Committee to allow time for a memo to be drafted and reviewed by the Committee and to authorize the Committee to schedule the Nonrenewal Hearing for July 28, 2015 if they chose, all voting aye, Ald. Bates, Kunz and Hillstrom voting nay.

III. Chairman Hillstrom reported the regular meeting of June 9, 2015:

A. Committee recommends Council direct staff to draft a resolution modifying the plat of Nature Trail Subdivision to allow rear yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve. Additionally, fences of up to four feet are also allowed provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve. (Resolution to follow)

Plan Commission I. Ald. Bates reported the regular meeting of June 23, 2015:

A. Commission recommends Council approve the request to amend the Project Plan for TID #5 and declare the TID distressed (Council consideration on July 15, 2015 following the public hearing).

B. Commission recommends Council approve the request to amend the Project Plan for TID #8 and declare the TID distressed (Council consideration on July 15, 2015 following the public hearing)

Board of Public Works I. Vice Chairman Bates reported the meeting of June 23, 2015:

A. Council Action Items: 1. The Board recommends Council award Contract 3-15 Epoxy

Pavement Marking for the Cities of Neenah and Menasha to the low bid from Guide Lines Pavement Marking, LLC, in the amount of $54,199.78, with Neenah’s share at $41,786.54 and Menasha’s share at $12,413.24, with Menasha to be invoiced by Neenah for their share. MSCRP Bates/Hillstrom, all voting aye.

Council Proceedings July 1, 2015 Page 3 of 3 Resolutions I. Resolution No. 2015-30 modifying the plat of Nature Trail Subdivision to allow rear

yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve and allow fences of up to four feet provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve was presented. MS Stevenson/Pollnow. A. MSCRP Bates/Ramos to table Resolution No. 2015-30 until the July 15,

2015 Council meeting and direct staff to notify residents of the resolution and consideration on July 15, 2015, all voting aye, Ald. Kunz and Stevenson voting nay.

Adjournment I. MSC Bates/Pollnow to adjourn into the Committee of the Whole to discuss

City Administration Building Security and Controlled Access to City Hall at 8:50 p.m., all voting aye.

Patricia A. Sturn, WCPC/MMC

COMMON COUNCIL MINUTES Wednesday, July 1, 2015 - 7:00 p.m.

The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in regular session at 7:00 p.m., July 1, 2015 in the Council Chambers of Neenah City Hall. Mayor Kaufert in the chair. Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz and Stevenson, City Attorney Godlewski and Deputy Clerk Hatala. Also Present: Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Police Chief Wilkinson, Director of Human Resources & Safety Barber and Director of Information Systems Wenninger. Mayor Kaufert called the meeting to order at 7:25 pm. Clerk Sturn called a voice roll call as the Mayor/Aldermen recorded their attendance in the RollCall-Pro System followed by the Pledge of Allegiance. Introduction and Confirmation of Mayor’s Appointment(s) I. Mayor Kaufert indicated Steve Gries and Ron Klatt his recommended appointees

to the Landmarks Commission were unable to attend the meeting. He has been unable to contact Jose Morales to see if he is interested in being reappointed to the Landmarks Commission. His appointment will be confirmed at the next Council meeting. A. MSC Stevenson/Pollnow to confirm Mayor Kaufert’s appointment of

Steve Gries and Ron Klatt on the Landmarks Commission, new terms expire July 2018, all voting aye.

II. Mayor Kaufert informed the Council that Superintendent of Schools Mary Pfeiffer

has designated Tim Kachur, Associate Principal at Neenah High School, as her representative on the Library Board for an indefinite tenure. No Council confirmation is required.

Council Proceedings I. MSCRP Ramos/Hillstrom to approve the Council Proceedings of June 17,

2015 regular session, all voting aye. Consent Agenda I. MSCRP Stevenson/Pollnow to approve the Consent Agenda as follows:

A. Approve a two lot Certified Survey Map (CSM) proposed by the owner of 1315 S. Commercial Street and 1323 S. Commercial Street.

B. All voting aye. Public Services and Safety Committee

Council Minutes July 1, 2015 Page 2 of 5 I. MSC Ramos/Pollnow to waive the 24-hour rule relative to providing minutes

for Council consideration and action in order to permit a report of the special meeting of July 1, 2015, all voting aye.

II. Chairman Hillstrom reported the special meeting of July 1, 2015:

A. Beverage Operator License Applications for: Michelle L. Allen, Alex M. Aronowitz, Rita E. Bock, Rebecca M. Bucholtz, Duane C. Cowling, Angela R. Kain, Timothy H. Lenth, Joshua A. Lyons, Elizabeth A. Reissmann, Dustin J. Ross, Paul W. Schultz, Katharine E. Steinberg, April L. Sundby, Lori A. Swarthout, Nitaya Turner and Sarah J. Zeinert. MSCRP Hillstrom/Lendrum, all voting aye.

B. Committee recommends Council approve the new Beverage Operator License Application for Jennifer L. Lemke contingent on payment of a delinquent water bill in the amount of $217.45. MSCRP Hillstrom/Stevenson, all voting aye.

C. Committee recommends Council approve the new Beverage Operator License Application for Morgan J. Morris contingent on payment of a $182.88 water bill. MSCRP Hillstrom/Pollnow, all voting aye.

D. Committee recommends Council refer the renewal of the Beverage Operator License Application for Danielle M. Raehl to a non-renewal hearing on July 28, 2015. MS Hillstrom/Lendrum. 1. Ald. Pollnow expressed concern over information being provided at

the meeting and the Committee not given time to review the information.

2. City Atty. Godlewski advised the information was received late and there was not enough time to prepare a memo.

3. Ald. Kunz expressed concern over postponing a decision on this license and questioned when the hearing would take place.

4. City Atty. Godlewski advised the hearing would not take place until July 28th so appropriate notification could be sent to the applicant. He clarified for Ald. Stevenson that the PSSC would act as the “jury”, he will prepare the complaint and act as the prosecutor and will find outside Counsel to act for the defendant. The complaint will try to prove Ms. Raehl is a habitual offender.

5. Ald. Ramos favored referring this back to committee to allow time for a memo to be prepared and reviewed by the Committee.

6. MS Ramos/Erickson to refer the renewal of the Beverage Operator License Application for Danielle M. Raehl back to the Public Services & Safety Committee to allow time for a memo to be drafted and reviewed by the Committee and to authorize the Committee to schedule the Nonrenewal Hearing for July 28, 2015 if they chose.

7. Ald. Bates asked if any additional information other than that provided to the Committee at the meeting would be included in his memo.

Council Minutes July 1, 2015 Page 3 of 5

8. City Atty. Godlewski indicated the memo will outline just what he brought forward at the meeting earlier. The memo will be drafted in a way as not to effect the due process hearing.

9. Ald. Lendrum questioned if she is allowed to bartend without a license.

10. City Atty. Godlewski clarified she can work but must be under supervision of the licensed bartender.

11. Motion to refer the renewal of the Beverage Operator License Application for Danielle M. Raehl back to the Public Services & Safety Committee to allow time for a memo to be drafted and reviewed by the Committee and to authorize the Committee to schedule the Nonrenewal Hearing for July 28, 2015 if they chose carried, by a 6-3 RollCall-Pro System vote, all voting aye, Ald. Bates, Kunz and Hillstrom voting nay.

III. Chairman Hillstrom reported the regular meeting of June 9, 2015:

A. Committee recommends Council direct staff to draft a resolution modifying the plat of Nature Trail Subdivision to allow rear yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve. Additionally, fences of up to four feet are also allowed provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve. (Resolution to follow)

Plan Commission I. Ald. Bates reported the regular meeting of June 23, 2015:

A. Commission recommends Council approve the request to amend the Project Plan for TID #5 and declare the TID distressed (Council consideration on July 15, 2015 following the public hearing).

B. Commission recommends Council approve the request to amend the Project Plan for TID #8 and declare the TID distressed (Council consideration on July 15, 2015 following the public hearing)

Board of Public Works I. Vice Chairman Bates reported the meeting of June 23, 2015:

A. Council Action Items: 1. The Board recommends Council award Contract 3-15 Epoxy

Pavement Marking for the Cities of Neenah and Menasha to the low bid from Guide Lines Pavement Marking, LLC, in the amount of $54,199.78, with Neenah’s share at $41,786.54 and Menasha’s share at $12,413.24, with Menasha to be invoiced by Neenah for their share. MSCRP Bates/Hillstrom, all voting aye.

Bergstrom Mahler Museum of Glass I. Ald. Lang reported from the Bergstrom Mahler Museum of Glass:


A. The Bergstrom-Mahler Museum of Glass has been awarded the 2015 Art Alliance for Contemporary Glass (AACG) Institutional Award. Each year the AACG selects an organization to be honored for its contributions to the contemporary glass movement.

B. Sunday July 19, 2015 the Museum is hold the 41st Annual Arts Festival. Check the website for information.

Reports on Neighborhood Groups I. Ald. Erickson reported from the Business Improvement District Board (BID Board):

A. Wednesday Concerts in the Park, Thursday Out to Lunch Concert Series and Farmers’ Market have all gotten off to a great start. Check the website for more information.

Resolutions I. Resolution No. 2015-30 modifying the plat of Nature Trail Subdivision to allow

rear yard fences of up to three feet in height provided such fence has one operable gate accessing Carpenter Preserve and allow fences of up to four feet provided they are 75% open to vision and have an operable gate accessing Carpenter Preserve was presented. MS Stevenson/Pollnow. A. Ald. Bates questioned the requirement for a public hearing. B. City Atty. Godlewski advised that the public hearing is not required but the

Council could request one. C. Ald. Bates indicated she would like to table this until residents can be

notified. D. Dir. Haese advised that the convenants are still in place. E. Mayor Kaufert advised it was a resident who brought this forward and he

has had discussion with the other residents. F. MS Bates/Ramos to table Resolution No. 2015-30 until the July 15,

2015 Council meeting and direct staff to notify residents of the resolution and consideration on July 15, 2015.

G. Ald. Ramos indicated he doubts any neighbors will be opposed however process is important and the best process is to at least give them notice.

H. Ald. Pollnow questioned how they would be noticed. I. Dir. Haese indicated his department could send out a letter informing the

residents of the proposed resolution and the date and time for consideration.

J. Ald. Bates indicated she would take a copy of the resolution door to door if she had to.

K. Motion to table Resolution No. 2015-30 to July 15, 2015 carried, by a 7-2 RollCall-Pro System vote, all voting aye, Ald. Kunz and Stevenson voting nay.

Unfinished Business I. Ald. Stevenson asked all Council members to check their email as he sent out an

email regarding the July 3rd parade.


A. Ald. Kunz indicated the parade is not on the city website calendar. B. Mayor Kaufert indicated he would see that it is posted.

II. Ald. Bates advised of the recent Senior Scammer Seminar held in the Council

Chambers. There was a great turnout. She thanked Officer Gonzalez for a job well done.

New Business I. Mayor Kaufert advised that the Council Picture scheduled for July 15, 2015 at 6:30

pm will need to be cancelled as Dir. Haese will be out of town. Future picture dates available will be discussed at the next Council meeting.

II. Mayor Kaufert advised of the need for a Special Council meeting possibly on July

28, 2015 for a Baird presentation on TIF Districts and action on Declaring TIF #5 & #8 distressed. A. Dir. Easker indicated the earliest Brad Viegut from Baird could do his

presentation would be 6:30 pm. B. Ald. Ramos indicated he could talk to NM Jt. Fire Rescue Finance &

Personnel Committee to see if they could meet as early as 5:00 pm. C. The Council discussed the schedule for meetings on July 28th as follows:

1. Public Services & Safety Committee with possible Beverage Operator License Non-Renewal Hearing for Danielle Raehl to be held at 6:00 pm. Special Council at 7:00 pm or immediately following the 6:00 pm Public Services & Safety Committee meeting.

2. Mayor Kaufert indicated he would firm up those dates and times and let everyone know.

III. Mayor Kaufert advised the Council of two new employees: Joni Heinz, his

administrative assistant and Glenn Graham, City Atty. Godlewski’s paralegal. He invited everyone to stop in and introduce themselves. Both are on board due to the retirement of Diane Ducklow. Yesterday was Diane’s last day after 29 years of services with the city. He thanked Diane for her years of services and wished her well on her retirement.

Adjournment I. MSC Bates/Pollnow to adjourn into the Committee of the Whole to discuss

City Administration Building Security and Controlled Access to City Hall at 8:50 p.m., all voting aye.

Patricia A. Sturn, WCPC/MMC

Committee of the Whole Minutes Wednesday, July 1, 2015 - 7:15 p.m.

Council Chambers Purpose: City Administration Building Security/Controlled Access to City Hall Discussion with Information Systems Director Wenninger. Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz, Stevenson and Mayor Kaufert. Also Present: City Attorney Godlewski, City Clerk Sturn, Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Director of Information Systems Wenninger and Director of Human Resources & Safety Barber. Council President Stevenson called the meeting to order at 8:51 p.m. City Administration Building Security/Controlled Access to City Hall Director of Information Systems Wenninger advised that he is updating the Council on controlled access to City Hall. Prior to the Active Shooter Training it was estimated as a $25,000 expenditure. After the Active Shooter Training the project was revisited to include the whole building at an estimated cost of $68,000. Dir. Wenninger reviewed his memo and detailed cost sheets including blueprints identifying each door location (see attached). The major benefits of electronic access are:

Convenient building access via a card vs. fumbling with keys. High levels of security by tracking and controlling who has access (and when). Provides a log of valid and attempted entries through controlled access doors. Mitigates the need for re-keying (a user’s access privileges can simply be turned off). Saves the cost of re-keying doors and the inconvenience of distributing new keys. Allows buildings to be locked and unlocked on a timed program. Supports photo ID badges that also function as the access credential. Supports visitor logging function and printing visitor badges. Offers security or building automation alarm monitoring and automatic notification of

events through e-mail and other tools. Following a Committee discussion on the detailed plans for controlled access and funding sources, Dir. Wenninger recapped the discussion as follows: obtain Council opinion whether to have an alert in the Council Chambers or not; add in (8) additional stairwell doors on the side stairwells; talk to Pat Fischer regarding an exit door on the east side of the Council Chambers on the wall by the clock; look into a magnetic release for Council Chamber doors so they can be open; and talk to Dir. Easker and Mayor Kaufert to come up with a funding source recognizing the Emergency Preparedness Grant fund balance as a priority.

Committee of the Whole Minutes November 5, 2014 Page 2 Dir. of Finance Easker responded to the request of the Committee advising the Emergency Preparedness Grant fund balance is +$114,000 minus the radar trailers. Adjournment MSC Pollnow/Ramos to adjourn at 9:38 p.m., all voting aye. Patricia A. Sturn, WCPC/MMC

Committee of the Whole Minutes November 5, 2014 Page 3

NOTICE OF PUBLIC HEARING CITY OF NEENAH COMMON COUNCIL

TAX INCREMENTAL DISTRICT #5 PROJECT PLAN AMENDMENT

The City of Neenah Common Council will hold a Public Hearing in the Council Chambers of the City Administration Building, 211 Walnut Street, Neenah, Wisconsin, on Wed., July 15, 2015, at 7:00 P.M. The hearing is being held for the purpose of allowing interested persons the opportunity to express their views on the proposed amendment to declare Tax Increment District #5 distressed. By declaring TID #5 distressed, its life may be extended, it may receive excess tax increments from a donor district, and the life of the donor district may be extended to provide such increments. Copies of the proposed amended Project Plan is available in the office of the City of Neenah Department of Community Development, City Administration Building, 211 Walnut Street, Neenah, Wisconsin, 54956, Phone (920) 886-6125. Patricia Sturn City Clerk Neenah, Wisconsin Publish: July 1 & 8, 2015

NOTICE OF PUBLIC HEARING CITY OF NEENAH COMMON COUNCIL

TAX INCREMENTAL DISTRICT #8 PROJECT PLAN AMENDMENT

The City of Neenah Common Council will hold a Public Hearing in the Council Chambers of the City Administration Building, 211 Walnut Street, Neenah, Wisconsin, on Wed., July 15, 2015, at 7:00 P.M. The hearing is being held for the purpose of allowing interested persons the opportunity to express their views on the proposed amendment to declare Tax Increment District #8 distressed. By declaring TID #8 distressed, its life may be extended, it may receive excess tax increments from a donor district, and the life of the donor district may be extended to provide such increments. Copies of the proposed amended Project Plan is available in the office of the City of Neenah Department of Community Development, City Administration Building, 211 Walnut Street, Neenah, Wisconsin, 54956, Phone (920) 886-6125. Patricia Sturn City Clerk Neenah, Wisconsin Publish: July 1 & 8, 2015

RESOLUTION NO. 2015-28 A RESOLUTION APPROVING AMENDMENT TO PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NUMBER NO. 5, CITY OF NEENAH, WISCONSIN. WHEREAS, the City of Neenah created Tax Increment District No. 5 on January 1, 1993 to stimulate downtown and commercial development; and WHEREAS, development within the district has been limited and the amount of revenues generated from all sources will not likely pay off project costs during the life of the district; and WHEREAS, the State of Wisconsin State Statutes 66.1105 (4e) provides for the designation of distressed tax increment districts; and WHEREAS, Tax Increment District No. 5 qualifies for this designation; and WHEREAS, this designation will provide Tax Increment District No. 5 additional relief by extending the lie of the district by ten years beyond the normal termination date; and WHEREAS, the City of Neenah wishes to amend the project plan for Tax Increment District No 5; and WHEREAS, the City of Neenah Plan Commission has previously scheduled notices and held a hearing concerning said proposed project plan amendment and, prior to publishing said notice, the City sent copies of said notice to the chief executive officers of all local government entities having the power to levy taxes on property within the district and the school board of any school district which includes property within the district, pursuant to Section 66.1105 (4) (h), Wis. Stats.; and WHEREAS, the City of Neenah Plan Commission approved and recommended the Project Plan Amendment to designate the district distressed. WHEREAS, the City of Neenah Plan Commission has submitted such amendment to the project plan to the City Council of the City of Neenah and recommended its approval by the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Neenah finds that:

1. That the revenues generated from all sources will not likely pay off project costs during the life of the district, and approves the Amendment of Tax Increment District No. 5 declaring the district distressed under 66.1105 (4e), Wis. Stats.

2. That the proper City officials shall provide the Joint Review Board with the information needed to review the Project Plan Amendment for Distressed Designation.

3. That the proper City officials shall complete an submit the necessary forms to the Wisconsin Department of Revenue as may be required by that agency to formally approve the Plan Amendment Designating the District as Distressed.

Recommended by: Moved:

Passed:

CITY OF NEENAH, WISCONSIN Dean R. Kaufert, Mayor Patricia A. Sturn, City Clerk

RESOLUTION NO. 2015-29 A RESOLUTION APPROVING AMENDMENT TO PROJECT PLAN FOR TAX INCREMENTAL DISTRICT NUMBER NO. 8, CITY OF NEENAH, WISCONSIN. WHEREAS, the City of Neenah created Tax Increment District No. 8 on January 1, 2001 to stimulate downtown and commercial development; and WHEREAS, development within the district has been limited and the amount of revenues generated from all sources will not likely pay off project costs during the life of the district; and WHEREAS, the State of Wisconsin State Statutes 66.1105 (4e) provides for the designation of distressed tax increment districts; and WHEREAS, Tax Increment District No. 8 qualifies for this designation; and WHEREAS, this designation will provide Tax Increment District No. 8 additional relief by extending the lie of the district by ten years beyond the normal termination date; and WHEREAS, the City of Neenah wishes to amend the project plan for Tax Increment District No 8; and WHEREAS, the City of Neenah Plan Commission has previously scheduled notices and held a hearing concerning said proposed project plan amendment and, prior to publishing said notice, the City sent copies of said notice to the chief executive officers of all local government entities having the power to levy taxes on property within the district and the school board of any school district which includes property within the district, pursuant to Section 66.1105 (4) (h), Wis. Stats.; and WHEREAS, the City of Neenah Plan Commission approved and recommended the Project Plan Amendment to designate the district distressed. WHEREAS, the City of Neenah Plan Commission has submitted such amendment to the project plan to the City Council of the City of Neenah and recommended its approval by the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Neenah finds that:

1. That the revenues generated from all sources will not likely pay off project costs during the life of the district, and approves the Amendment of Tax Increment District No. 8 declaring the district distressed under 66.1105 (4e), Wis. Stats.

2. That the proper City officials shall provide the Joint Review Board with the information needed to review the Project Plan Amendment for Distressed Designation.

3. That the proper City officials shall complete an submit the necessary forms to the Wisconsin Department of Revenue as may be required by that agency to formally approve the Plan Amendment Designating the District as Distressed.

Recommended by: Moved:

Passed:


CITY OF NEENAH Public Services and Safety Committee Meeting Minutes

Tuesday, July 7, 2015 - 6:00 P.M. Keller Room, Neenah-Menasha YMCA, 110 W. North Water Street

Present: Chairman Hillstrom, Aldermen Bates, Lang, Stevenson and Lendrum. Also Present: Mayor Kaufert, City Attorney Godlewski, Director of Public Works Kaiser, Police Chief Wilkinson, Director of Community Development and Assessment Haese, Public Works Superintendent Freese, Alderman Pollnow, Stephanie J. Eiken, Tiffany L. Castillo, Rich Covyeau, Grant Britch, Scott Schanhofer, Steve DeLeeuw, Bob Karrmann, Randy Hofstetter, Herb Allen, Virginia Sturm A quorum of the Common Council was present, but no action of the Council was taken. W. North Water Street Parking Discussion: Chairman Hillstrom opened the floor to comment from the Neenah-Menasha YMCA Board of Directors on the proposed parking changes on W. North Water Street. Scott Schanhofer, Executive Director of N-M YMCA, stated that the primary issues with the current traffic arrangement are with parking and safety. He noted that the original building was constructed in 1968 and has had several additions since. There are currently about 10,000 members. There is a full daycare in the facility and considerable foot traffic and vehicle traffic in the front area. He noted concerns that YMCA staff have heard from daycare customers regarding access for drop-off and pick-up. When they requested that the current arrangement be reviewed, they had concerns with access to the front of the building during peak times, compliance with the westbound one-way traffic flow, and compliance with the westbound STOP sign at Bond Street. He expressed strong support for the drop-off/pick-up lane (loading zone) shown on the proposed layout. He acknowledged that some of the on-street handicapped accessible parking spaces needed to be relocated in order to accommodate the loading zone but noted that most of the ramp users are dropped off so would be unaffected by the changes in the parking spaces. Board Member Herb Allen informed the Committee that he was the lone dissenting voice on the Board when the proposal was originally presented. He noted a concern with separation between the through traffic lane and the loading zone. He was informed that there would be a 7-foot striped separation. He also expressed concern with the proposed reverse angle parking on the north side of the 100 block of North Water Street and the stated the belief that training would never be adequate to allow it to function as desired. He was also concerned with increasing vehicle - pedestrian conflicts for patrons using that parking. Board President Grant Birtch noted that senior and daycare drop-off/pick-up were major reasons for requesting the loading zone. He stated that some of that loading activity currently takes place in the middle of the street. He also noted that the reverse angle parking concept came from the City and acknowledged that backing into traffic can be an issue with traditional angle parking. He asked for consideration of a physical means to slow traffic entering North Water Street from northbound Commercial Street. He emphasized that the proposed layout maintains a significant number of handicapped accessible spaces but that the cost of a new ramp on the west side of the entrance was prohibitively expensive. He considers the need for the loading zone to be a safety issue.

Public Services and Safety Committee Meeting July 7, 2015 Page 2 Discussion followed on the desirability of a physical barrier between the loading zone and the through traffic lane. Randy Hofstetter, YMCA Building Manager, stated that a physical barrier would obstruct entry and exit from the loading zone and prevent it from functioning as intended. He discussed the layout and costs for a ramp on the west side of the entrance. He estimates that a ramp would cost between $15,000 and $40,000 and would require that the City give the YMCA permission to place a portion of the ramp on City right-of-way. Scott Schanhofer reviewed membership levels, daycare student levels, and periods of peak activity in the current parking area. Discussion followed regarding the number and location of handicapped parking spaces and violations that are being seen at those spaces. Several Board members expressed their concerns with the reverse angle parking concept. Upon questioning from Ald. Stevenson, Scott Schanhofer confirmed that the Alternate Preferred Option was the Board of Director’s preferred alternative. Director Kaiser informed the Committee that Traffic Engineer Merten had met with the St. Paul’s Lutheran Church Building and Property Committee and reported that they were also amenable to the Alternate Preferred Option. Director Haese emphasized the impact on the street width as a contributor to some of the concerns that are being seen and the value that the proposed layout brings in reducing those issues through the traffic calming effect gained by having parking on the north side of the street. He acknowledged that there will be a learning curve to the reverse angle parking. Chairman Hillstrom recessed the meeting to the Hauser Room of the City Administration Building at 6:55 p.m. Chairman Hillstrom reconvened the meeting at 7:10 p.m. MINUTES: Motion/Second/Carried Lendrum/Bates to approve the minutes of the June 9, 2015, regular meeting and July 1, 2015, special meeting. All voting aye APPEARANCES: Robert Jankowski, 208 Meade Street, addressed the Committee regarding the enforcement of animal feces collection rules. He reminded them of an issue that he recently brought to the Committee regarding the limited cleanup of dog feces done by a neighbor. He noted that he has spoken to the Police Department on a number of occasions about the issue in that time and they have not cited the neighbor for a nuisance violation and have told the neighbor that his yard is within allowable limits. He provided the Committee with a list of parasites and bacteria (roundworms, hookworms, giardia, cryptosporidium, toxoplasmosis, salmonella, campylobacter, and coccidian) that can exist in dog feces. He questioned the interpretation of the word “promptly” used in the nuisance ordinance about animal feces. He expressed a concern with the damage that has been caused to his home. Upon questioning, Police Chief Wilkinson stated that there is a citation pending for damage to Mr. Jankowski’s home. City Attorney Godlewski informed the Committee that restitution to Mr. Jankowski may be possible through the municipal court and indicated that he would follow up on the matter with Mr. Jankowski. Mayor Kaufert informed the Committee of his discussion with a Winnebago County Health Department representative on the matter. Winnebago County does not have ordinance

Public Services and Safety Committee Meeting July 7, 2015 Page 3 covering this issue. She informed him that, in her experience, these germs and diseases are rarely spread from dogs and opined that cleaning a yard one or two times per week per dog should be sufficient. He expressed disappointment that the issue has escalated to a level has resulted in damage to a property and municipal charges. COUNCIL REFERRALS: Beverage Operator License Application (New) Recommendation for Denial – Tiffany L. Castillo: Committee reviewed the application for a new beverage operator license for Tiffany L. Castillo. City Attorney Godlewski reviewed his memo on the matter and noted that the question before the Committee was whether a failure on the part of the applicant to disclose a summons for being Party to the Crime of Theft on her application was sufficient grounds to deny the license. Ms. Castillo addressed the Committee on the circumstances of that case and her rationale for leaving mention of it off of her application. She indicated that she did not think it was a charge that needed to be included and that her mother and sister had paid for the citation because she had not been involved in the incident. It was noted that the police report indicated that no merchandise was found on Ms. Castillo, but only on her mother and her sister. In response to a question regarding a possession of marijuana conviction from 2006, Ms. Castillo stated that she no longer used marijuana and was a different person now than she was then. She noted that she is licensed as a Beverage Operator in other jurisdictions. Following further discussion, Motion/Second/Carried Lendrum/Stevenson to recommend Council approve the new beverage operator license application for Tiffany L. Castillo. All voting aye Beverage Operator License Application (New) Recommendation for Denial – Stephanie J. Eiken: Committee reviewed the application for a new beverage operator license for Stephanie J. Eiken. The applicant received a first OWI conviction in January. She was also cited at the same incident for Possession of Drug Paraphernalia and Possession of Marijuana. City Attorney Godlewski noted that the drug paraphernalia citation was dismissed and the marijuana citation was under a deferred prosecution, so the parameters for denial are not met since there is only one conviction. He indicated that all of the charges stemmed from a single incident and there didn’t appear to be a pattern of poor behavior by the applicant. Ms. Eiken addressed the Committee about the incident, expressed embarrassment at her conduct, and acknowledged exercising poor judgment in the situation. She noted that she is taking part in an alcohol education class and has an ignition interlock on her car. She emphasized that she supports a sober server environment and indicated that her attraction to the establishment where she now works was their policy against bartenders drinking on the job. Mayor Kaufert stated that he was familiar with the applicant from her prior work place and vouched for her qualifications. Discussion followed on the applicant’s level of intoxication at the time of the incident and the testing methods used. Following further discussion, Motion/Second/Carried Lendrum/Stevenson to recommend Council approve the new beverage operator license application for Stephanie J. Eiken. Motion passed 4-1 (Ald. Bates voting No)

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Public Services and Safety Committee Meeting July 7, 2015 Page 4 Motion/Second/Carried Bates/Lendrum to amend the agenda to address item VII.E.2.a Pacesetters Finish Line Tent. All voting aye. Temporary Class “B” Retail (Picnic) Beer License Application - PaceSetters Finish Line Tent: The Committee reviewed the request for a temporary Class "B" retail (picnic) beer license application from the PaceSetters, P.O. Box 681, Menasha , for the PaceSetters Finish Line Tent held on the front lawn of the Bergstrom Mahler Museum of Glass, 165 N. Park Avenue on September 20, 2015. Virginia Sturm of the Pacesetters informed the Committee that this was the first time for having this tent at the finish line of the Fox Cities Marathon. Access to the tent is only available for members of Pacesetters. Tent hours have not been finalized. Access will be controlled through snow fencing. She indicated that alcoholic beverages would not be sold but would be stored in coolers and available for members. Ms. Sturm confirmed that Pacesetters membership must be purchased in advance of the marathon. Committee questioned if a licensed bartender would need to be on the premises. Committee also questioned the need for the permit since the alcoholic beverages were not being sold and if the presence of the tent on public property would affect the need for the license. Following discussion, Motion/Second/Carried Stevenson/Lang to table the item until the next Committee meeting to provide City Attorney Godlewski time to determine if a license is needed for this event. All voting aye Beverage Operator License Application (Renewal) Recommendation for Denial – Danielle M. Raehl: City Attorney Godlewski reviewed his memo concerning the beverage operator license application (renewal) for Danielle M. Raehl. He reported that Ms. Raehl has had one felony, one civil and four misdemeanor offenses in the past 16 years including three OWI offenses, the most recent being in June 2015. He noted that this recent conviction alone did not meet the parameters for non-renewal as they require two convictions in the past two years. He stated that the Committee needed to determine if they wished to consider non-renewal due to the applicant being an habitual offender based on the applicant's total record. He noted that neither Wisconsin statute related to intoxicating beverage licenses nor City policy define the term “habitual offender”. For comparison he noted the definition of habitual offender found in the motor vehicle statutes. For those purposes, an habitual offender is defined as having 4 or more serious traffic offenses in a 5-year period or at least 12 traffic code violations in a 5-year period. Committee discussed the notification of the applicant regarding the Committee action on the matter. City Attorney Godlewski indicated that the Committee action should be done outside of hearing from the applicant since it could taint their objectivity if a hearing were held. Committee discussed the absence of guidelines for this situation. Ald. Pollnow addressed the Committee to question if a definition of “habitual offender” should be added to the Operator (Bartender) License Approval Policy. City Attorney Godlewski expressed a concern that a definition could limit the Council since the circumstances may vary from case to case. Police Chief Wilkinson noted that if the applicant received another OWI citation it would be a felony. He also encouraged City Attorney Godlewski to provide the police report for the hit and run incident if a hearing were held.

Public Services and Safety Committee Meeting July 7, 2015 Page 5 Following further discussion, Motion/Second/Carried Bates/Lendrum to refer the Beverage Operator License Application (Renewal) for Danielle M. Raehl to a non-renewal hearing. All voting aye City Attorney Godlewski stated that he would contact the applicant to schedule the hearing. UNFINISHED BUSINESS: None NEW BUSINESS: Parks and Recreation: None Police Department: None Community Development: None Public Works Department: Request to Purchase Equipment Package: Superintendent Freese reviewed the proposals, vehicle condition report and maintenance history for purchase of an equipment package for Fleet #3. He noted that the current Fleet #3 is 22 years old. Package includes dump body, wing, plow and controls. Staff recommends purchase from Monroe Truck Equipment for $77,763.00. In response to questioning, Superintendent Freese stated that chassis pricing had been received but wasn't available in time to be included with the meeting packet. City Attorney Godlewski confirmed for Committee that it could act on the chassis quotes since the truck purchase was listed on the agenda. Superintendent Freese reviewed the quotes that were received for a 2016 single axle chassis. Staff recommends the low quote from Quality Truck for a Western Star 7400 for $85,411. Superintendent Freese noted that the current truck would be sold on Ebay since that pricing has been more favorable than trade-in pricing. He estimates that the Ebay price will be about $10,000. The estimated total cost of the truck is $163,174. With the estimated $10,000 sale of the current unit, the net truck cost is $153,174. The Capital Improvement Program included $160,000 for this truck. Following discussion, Motion/Second/Carried Stevenson/Lang to recommend Council approve purchase of an equipment package from Monroe Truck Equipment for $77,763.00 and a 2016 Western Star 7400 chassis from Quality Truck for $85,411, funded through the 2015 capital equipment program with anticipated vehicle sale revenue of $10,000. All voting aye Oil/Chip Pavement Treatment: Director Kaiser reviewed quotes received for oil/chip surface pavement treatments on several streets. The streets were selected based on a combination of pavement rating, the potential for future utility work, and location relative to other treated streets. The base quote was for Baytree Lane and Alpine Lane. The Alternate Quote added Cherry Lane, Blueberry Lane, Farm Ridge Lane and the west half of Apple Blossom Drive.

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Public Services and Safety Committee Meeting July 7, 2015 Page 6 Quotes were received from Fahrner Asphalt Sealers and Scott Construction for slag seal treatments. A proposal was also received from Winnebago County for a limestone chip seal. Staff is recommending the use of a slag seal in the hopes of it being better accepted by the residents on the street. For the slag seal, the low base quote was from Fahrner Asphalt Sealers for $17,382 and the low alternate quote was also from Fahrner Asphalt Sealers for $36,158. Director Kaiser noted that he had spoken to the contractor about the cost impact of using a limestone chip seal instead of a slag seal. He was informed that costs would be approximately the same since the lower limestone aggregate cost would be offset by a higher amount of oil needed for the treatment. Director Kaiser noted that the alternate quote of Fahrner Asphalt Sealers exceeded the statutory $25,000 limit requiring public bidding. City Attorney Godlewski indicated that he was researching the issue to determine if this work was subject to those requirements. Following discussion, Motion/Second/Carried Bates/Lendrum to recommend Council approve the low quote from Fahrner Asphalt Sealers LLC for the base bid of $17,382 and approve the alternate quote of Fahrner Asphalt Sealers LLC for $36,158 pending a determination by City Attorney Godlewski that this conforms with State bidding laws. All voting aye. (Following the meeting, City Attorney Godlewski determined that this work is subject to public bidding requirements unless the City were to hire Winnebago County to perform the work. Pending Council approval, staff will proceed with the work identified in the Base Bid.) Public Works General Construction and Department Activity: 1. (Contract 4-14, Miscellaneous Concrete Sidewalk and Pavement Repair) Work is complete.

The Board of Public Works recommended approval of the final estimate.

2. (Contract 1-15, Utility and Street Construction)

a. Bridgewood Drive – Pavement and curb/gutter removal was completed the week of June 29. Street excavation will begin the week of July 6.

b. Elmwood Court – Utility installation is complete.

c. Green Street – Utility installation is complete.

d. Jean Street – Sanitary sewer main installation started the week of June 29. Water main installation will start the week of July 6.

e. Meadowview Street, Hillcrest Place and Green Meadows Street - Curb/gutter was poured the week of 6/29. Driveway paving will follow.

3. (Contract 3-15, Epoxy Pavement Marking) The contract was awarded on July 1. The contractor intends to do this work in late September.

4. (Contract 4-15, Main Street Slough Bridge Rehabilitation) – Work is complete. The Board of Public Works recommended approval of the final estimate.

5. (Contract 6-15, Asphalt Pavement Patch) Contract plans and specifications are being prepared. This contract will include general patching work along with patching on S. Commercial Street and paving on Muttart Road.

6. (Contract 7-15, Miscellaneous Concrete Sidewalk and Pavement Repair) Contract plans and specifications are being prepared.

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Public Services and Safety Committee Meeting July 7, 2015 Page 7

7. Parking Ramp Lighting Conversion – Work is nearly complete. The contractor is awaiting delivery of replacement lamps for the top level. He is also adjusting several fixtures.

8. Meadow Lane Storm Sewer Outfall - A fence is being placed around the outfall of a storm sewer pipe that runs under Meadow Lane and discharges into a stream that runs from Meadow Lane to Gillingham Road between Gay Drive and Byrd Avenue. The vertical headwall was relatively unprotected and we’ve had concerns brought to us about the safety of individuals, especially children, who gather in that area. The cost of the work is about $2,700 and will be funded through the storm sewer capital budget.

Licenses: Beverage Operator License Applications: The Committee reviewed the beverage operator license applications for Charlene K. Albee, Ryan W. Batley, Joe B. Bowers, Raymond J. DeRoche, Jennifer J. McDonald, Jessica A. Moderson, Meredith A. Rouse, Randall A. Schultz, Heather C. Spielmann and Keith W. Staffeld. Following discussion, Motion/Second/Carried Lendrum/Bates to recommend Council approve beverage operator license applications for Charlene K. Albee, Ryan W. Batley, Joe B. Bowers, Raymond J. DeRoche, Jennifer J. McDonald, Jessica A. Moderson, Meredith A. Rouse, Randall A. Schultz, Heather C. Spielmann and Keith W. Staffeld. All voting aye. Temporary Class "B" Retail (Picnic) Beer License Application - St. Gabriel Congregation Church Picnic: The Committee reviewed the request for a temporary Class "B" retail (picnic) beer license application from St. Gabriel's Congregation for their church picnic. The event is to be held July 25-26, 2015. Following discussion, Motion/Second/Carried Lendrum/Stevenson to recommend Council grant a temporary Class "B" retail (picnic) beer license to St. Gabriel's Congregation, 900 Geiger Street, for their church picnic to be held on July 25-26, 2015. All voting aye Announcements/Future Agenda Items: Committee discussed the schedule for further action on the W. North Water Street parking issue. Committee reviewed the concerns noted by the YMCA Board regarding speeding and reverse angle parking. Mayor Kaufert suggested that the arrangement be set up on a temporary basis on a Sunday after YMCA hours to provide a better visualization of how it would look and function. Mayor Kaufert informed the Committee of a City of Neenah night at the Wisconsin Timber Rattlers that is being arranged for August 11. He noted that the date would conflict with the normal Public Services and Safety Committee meeting schedule. Motion/Second/Carried Stevenson/Bates to adjourn at 9:15 p.m. All voting aye Respectfully submitted, Gerry Kaiser Director of Public Works

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CITY OF NEENAH FINANCE AND PERSONNEL COMMITTEE MEETING

Monday, July 6, 2015 - 7:00 p.m. Hauser Room, Neenah City Administration Building

211 Walnut Street, Neenah, Wisconsin

MINUTES Present: Chairman Ramos, Aldermen Stevenson, Erickson, Kunz and Pollnow; Mayor Kaufert; City Attorney Godlewski; Director of Finance Easker. Others Present: Alderman Lendrum, Director of Community Development Haese, Police Chief Wilkinson. Public Appearances: None. Minutes: Motion/Second/Carried Pollnow/Erickson to approve the revised minutes from the June 8, 2015 Regular Meeting. All voting aye. Purchase Request: In-Car Digital Video Recorders: Committee reviewed memo from Lt. Howard Fuerst requesting authorization to purchase nine Panasonic arbitrator video systems, five additional microphones, server software and installation from Baycom, Inc. for a total cost not to exceed $60,000. The purchase would be funded by $23,000 approved to carry forward from the 2014 Police Capital Budget and $37,000 from the approved 2015 Police Capital Budget. The purchase would replace and upgrade the existing systems purchased in 2008 and 2009. Discussion took place regarding various aspects of the proposed purchase. Aldermen Pollnow and Kunz inquired as to specific details regarding video retention. Chief Wilkinson said he would provide specifics on the policies and practices used. Alderman Stevenson questioned if warranties are included that could avoid the $2,400 cost of the one year maintenance package. Chief Wilkinson said he would check the status of that issue and report back. Motion/Second/Carried Pollnow/Stevenson to recommend Council approve the purchase of nine Panasonic arbitrator video systems, five additional microphones, server software and installation from Baycom, Inc. for a total cost not to exceed $60,000, with Chief Wilkinson to report his findings on the status of warranties on the products. All voting aye. Proposed 2nd Amendment to Cottages at Woodside Green Development Agreement: Committee reviewed memo from City Attorney Godlewski requesting approval of Amendment No. 2 to the Development Agreement for Cottages at Woodside Green. This amendment is proposed by the pending new owner of the remaining lots of the subdivision, DJW Investments, LLC. The lots are currently owned by the original financing bank, Horicon Bank. The second amendment would create a new payment plan to reflect the consolidation of lots that was approved in the first amendment reducing the number of remaining lots from 28 to16. It would also provide limited financial relief in

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Minutes of the Meeting of the Finance and Personnel Committee July 6, 2015 Page 2 the form of the waiving of interest on the developer’s fee current outstanding balance of $43,677. Discussion took place regarding various aspects of the proposed amendment. Attorney Godlewski explained that the purchase of the lots by DJW is contingent upon the approval of this amendment. He reiterated that the only financial loss to the City would be the waiver of interest on the unpaid developer’s fee. Director Haese advocated for approval of the amendment, given the difficult history of the development so far, saying that the City would benefit from the sale and development of the lots. Continued discussion took place on the proposed amendment. Motion/Second/Carried Stevenson/Pollnow to recommend Council approve Amendment No. 2 to the Development Agreement for Cottages at Woodside Green. All voting aye. Labor Day Parade Contribution: Committee reviewed the Fox Valley Area Labor Council’s letter dated July 1, 2015 requesting a $250 donation for the 2015 Labor Day Parade. Discussion took place on various aspects of the annual request. Motion/Second/Carried Ramos/Kunz to recommend Council approve a $250 contribution to Fox Valley Area Labor Council to support the 2015 Labor Day Parade, to be paid for by funds budgeted in the City’s Celebrations and Commemorations budget. All voting aye. RFP for Audit Services: Committee reviewed memo from Director Easker with regard to the Request for Proposal for audit services for the City and associated entities for fiscal years 2015 – 2018. The RFP is planned for release on July 8 with responses due by August 19. The projected timeframe would be to have the process finalized for council approval at the first or second meeting in September. Committee and staff discussed various aspects of the proposed RFP. Mayor Kaufert suggested that an audit committee be formed to review and evaluate proposals and make recommendations to the Finance and Personnel Committee. Continued discussion took place on the RFP as well as aspects of the process to evaluate and choose the successful vendor. Fiscal Matters: May Vouchers: Motion/Second/Carried Pollnow/Erickson to approve the May vouchers as presented. All voting aye. Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Michael K. Easker, CPA Director of Finance

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MINUTES OF THE NEENAH PLAN COMMISSION Tuesday, July 7, 2015

4:15 p.m.

Present: Mayor Dean Kaufert, Chris Kunz, Karen Genett, Marge Bates, Nick Piergrossi, and Gerry Kaiser. Also present:

Director of Community Development Chris Haese, Deputy Director of Community Development Brad Schmidt, Ald. Lendrum, Office Manager Samantha Jefferson, Director of Finance Mike Easker, and members of the public. Minutes: MSC Bates/Kunz to approve the June 23, 2015 meeting minutes. Motion passed. Public Appearances: None

Public Hearings:

Consideration and recommendation of the proposal to amend the boundaries of TID #5.

Mayor Kaufert opened the public hearing. Director Haese gave a brief overview of the proposed boundary amendment to TID #5. The amendment proposal is to remove a small area from the District commonly referred to as Site 7. There is a potential project pending for that area and removing the area from TID #5 and adding it to a newly created TID will give the City a longer period to recapture new increment created by a new development. Even with the removal of Site 7 from TID #5, the District is still projected to close 2 years into its 10-year extension period. Tori Pitsch (201 Main Street) asked when the potential development of Site 7 will occur. Director Haese indicated that nothing has been finalized and a development timeline isn’t known. Mayor Kaufert mentioned that he will be withdrawing from any future discussions involving the development of Site 7. Consideration and recommendation of the proposal to create TID #10.

Mayor Kaufert opened the public hearing. Director Haese presented an overview of TID #10 including the proposed boundaries, project costs, and projected increment. In addition, Director Haese provided the Commission and public the timeline for approving TID #10. The Plan Commission will take action on the proposal today by allowing public input and a recommendation by the Commission will be forwarded to the Common Council on August 5. If Council approves the creation of the District, the Joint Review Board will meet within 30 days after Council’s decision and review the creation of District. Director Haese continued with the details of the Project Plan including some of the known project costs such as the development of Site 7, funds to assist in the demolition of the Fox Valley Energy building, and the Loop-the-Lake trestle project. The pro forma in the Plan was created by matching potential costs to potential increment. Staff makes their best guess on what potential costs and increment will be over the life of the District. Increment figures are generally conservative estimates. Director Haese provided an overview of how Tax Incremental Financing works and the types of Districts that can be created by State law. Athea Callahan (227 Martens Street) asked why her neighborhood was considered blighted. Director Haese indicated that the State’s definition of blight as it pertains to Tax Incremental Financing law is very broadly defined and that definition applied to most of the property within the proposed District. Vic Peterson (235 Martens Street) believes that more time and effort should’ve been put towards putting more information in the Project Plan and sending the Project Plan to the neighbors before the meeting. Logan Geise (219 Martens Street) said he was concerned that if the future use of his property or adjoining properties is parking, that his current home value would decrease since no one would want to buy the property. Director Haese said the property may not necessarily be devalued since the property may be seen as future commercial property which has a higher value. Matt Callahan (227 Martens Street) asked when the City will begin purchasing homes. Mayor Kaufert said there are no immediate plans to purchase homes at this point. Director Haese did indicated that as homes come up for sale, the City may buy them, but at this time, the City wouldn’t force anyone out of their homes. Steve Shaurette (201 Smith Street) asked if he should make investments into his home. Director Haese said that making investments into their homes will actually increase the value and that value would be reflected on an appraisal. Mayor Kaufert asked if this neighborhood was included in the Redevelopment Zone. Director Haese said it was within the Zone and that being within the Zone allows the City to reject certain building permits that would impede future redevelopment. Specifically, new home permits could be denied. To date, Director Haese doesn’t believe any permit has been denied by the City within this Zone. Vic Peterson (235 Martens Street) said that making this process more transparent in the future and providing more information in the Project Plan that better describes things like blighted area would be helpful. Director Haese indicated that we will do our best to be more transparent to property owners. Ald. Bates asked Staff to add a FAQs section to the Mayor’s webpage that provides information to TID #10.

Plan Commission Minutes July 7, 2015 Page 2 Ald. Lendrum encouraged all of the residents in attendance to contact her as their District 1 representative with any questions or concerns regarding the creation of the TID. Theresa Mason (212 Martens Street) explained her viewpoint of the creation of the TID and maintained that she loves her neighborhood and that her house is her forever house. She doesn’t want to be forced out. Amber Stroupe (219 Martens Street) asked how much notification would be given to a property owner if a house is condemned by the City. Director Haese said there are no plans to condemn properties in this neighborhood, but said State law dictates the process a municipality has to follow in order to condemn private property. Shawn Pitsch (201 Main Street) asked if all of the commercial property owners were notified of the creation of TID #10. Director Haese indicated they were notified. Tina Peterson (235 Martens Street) has concerns with the mowing of the prairie area in Arrowhead Park because after the area is mowed, field mice become more prevalent in her neighborhood. Director Haese expects that the mowing will decrease once the prairie becomes more established in the upcoming years. Shawn Pitsch (201 Main Street) asked if there was any interest from developers for the commercial area along Main Street or the residential neighborhood adjacent to Main Street. Director Haese said he wasn’t aware of any development interest at this point. Brenda Shaurette (201 Smith Street) said that she is concerned with the potential development of commercial uses and parking lots around her house. Mayor Kaufert closed the public hearings. Action Items: Consideration and recommendation of the proposal to declare TID #5 distressed (Plan Commission Resolution 2015-01).

Commissioner Piergrossi asked why there was an increase in the computer exemption payment in 2015 as shown the District’s pro forma. Director Easker indicated that the numbers come from the Department of Revenue and that Personal Property forms are self-reporting by the business owner. Commissioner Kunz asked whether or not the Presbyterian parking lot should be removed from TID #5 and included in TID #10. Director Haese indicated that the projected costs for a parking deck are included in TID #10 and that if this land was identified as a future parking deck expenditures from TID #10 can be used to finance the project since the land is within the ½ mile boundary from TID #10. Director Kaiser asked how many amendments have occurred within TID #5. Director Haese mentioned that there have been two amendments, with this one being the third. One more amendment is allowed per State law. Commissioner Kunz asked if the costs that have been incurred on Site 7 can be shifted to TID #10. Director Haese mentioned they could, but they weren’t significant enough to make a big difference on when TID #5 would close. MSC Bates/Genett, Plan Commission to recommend Council approve the request to amend the boundaries for TID #5 (Plan Commission Resolution 2015-03. All voting aye. Consideration and recommendation of the proposal to create TID #10 (Plan Commission Resolution 2015-04).

Director Kaiser asked if the Mill View parking lot was part of TID #10. Director Haese said that it was not part of TID #10 since it is currently located in TID #8 and TID #8 cannot be amended any more. Commissioner Piergrossi asked if there was an imminent development in place for Site 7. Director Haese said there wasn’t an imminent development, but plans have been in the works for some time. By creating the TID, it will help put the pieces of the puzzle together to help support the potential project. MSC Piergrossi/Kunz, Plan Commission to recommend Council the boundaries and Project Plan for the creation of TID #10 (Plan Commission Resolution 2015-04). All voting aye.

Report

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Report

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Plan Commission Minutes July 7, 2015 Page 3 Announcements and future agenda items:

None Adjournment: The Commission adjourned its meeting at 5:50 P.M.

Respectfully Submitted, Brad Schmidt, AICP Deputy Director of Community Development and Assessment

RESOLUTION NO. 2015-30

A RESOLUTION AUTHORIZING MODIFICATION OF PLAT RESTRICTIONS IN NATURE TRAILS SUBDIVISION

WHEREAS, Nature Trails Subdivision, being all of Lot 2 of Winnebago

County Certified Survey Map No. 4156, being part of the NW ¼ of the SE ¼ and the SW ¼ of the SE ¼ of Section 6, T19N, R17E, City of Neenah, Winnebago County, Wisconsin (the “Subdivision”) contains a restriction found at Note 9, that prohibits the construction of any fence on lots adjacent to City of Neenah Park Property; and,

WHEREAS, this restriction was omitted from subsequent additions to the Subdivision; and,

WHEREAS, the restriction applies to lots adjacent to a portion of the Carpenter Preserve, involving a relatively narrow parkway; and,

WHEREAS, while the original fence prohibition is overly broad for preserving the aesthetic of open space, some restriction on fence height is desirable; and,

WHEREAS, City staff has recommended a fence height restriction for rear yard fences adjacent to City park land of three feet;

NOW THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF NEENAH, WISCONSIN this 1st day of July 2015 that the City of Neenah consents to the revision of Note 9 of the Nature Trail subdivision to read:

9. The construction of any fence greater than three feet is prohibited adjacent to City park property, and Outlots 1, 2, 3, and 4 as shown on the Plat of Nature Trail. This restriction applies to Lots 2 through 22, 39 through 41, 51 through 55, and 62 and 61. Notwithstanding the foregoing, the City consents to the construction of rear yard fences on lots subject to this restriction of up to four feet (4’) in height provided such fences are 75% open to vision. Any rear yard fence constructed on lots subject to this restriction must have at least one (1) operable gate accessing City park property. All fences constructed in the City must obtain the appropriate permit from the City of Neenah before commencement of construction. This restriction shall be enforceable by the City of Neenah and shall not be amended without written consent of the City of Neenah.

BE IT FURTHER RESOLVED THAT City staff are directed to take appropriate action under Wis. Stat. Ch. 236 to reflect the change to Note 9 in the Plat of Nature Trail.

Recommended by: Public Services and Safety Committee Moved:

Passed:


F:\CLERK\WPDATA\Council\Council Directives\Council Directives.DOC

July 15, 2015 STATUS OF COUNCIL DIRECTIVES ISSUED SINCE JULY 1, 1981

Date of Directive Item Responsible Party Status 1/05/2011 Direct the Plan Commission to consider and draft an Ordinance creating a Planned Development Overlay District Ald. Ramos Pending 12/18/2013 Direct the Community Development Department to engage Ald. Kunz Pending the Parking Task Force, Public Works and Police Dept. and utilize budgeted dollars to hire a consultant to gain an outside and expert opinion to complete the following: Identify current parking dynamics including parking inventory, current agreements, needs, resources, behaviors and expectations and present those findings to the Public Services & Safety Committee prior to March 31, 2014; and utilize the consultant’s information to propose a comprehensive parking plan to address current competing needs for customers, employees and residents, developing expectations for all groups based on comparables and best practices, strategies to best utilize the city’s resources and solutions to acquire, maintain, and control an adequate parking inventory. In conjunction, propose a comprehensive parking plan to address current demands and encourage future downtown development including: proposed parking sites and facilities; financial implications and solutions; and timelines and stages. Both portions of the comprehensive parking plan will be presented to the Council prior to July 31, 2014.

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