city of palo alto (id # 4193) finance committee staff report

City of Palo Alto (ID # 4193) Finance Committee Staff Report

Report Type: Action Items Meeting Date: 11/19/2013

City of Palo Alto

Summary Title: FY 2013 Year-End CIP Matrices

Title: Fiscal Year 2013 Year-End Capital Improvement Program Projects Status Report

From: City Manager

Lead Department: Administrative Services

RECOMMENDATION

Staff recommends that the Finance Committee review and accept the information on the City’s Capital Improvement Program contained in this report.

BACKGROUND

This report provides information on the status of the City’s Capital Improvement Program (CIP) projects as of the end of Fiscal Year (FY) 2013. The attached chart and matrices (Attachments A through D and Exhibit 1) list all CIP projects and their current status, and include any comments indicating a change in the scope or timing of the projects. The report is intended to update Council on the progress of all CIP projects that were open at the beginning of FY 2013, and on those that were added or completed during the fiscal year. The report also provides an update on the General Fund infrastructure strategy.

DISCUSSION

The following information provides detail for General Fund projects:

o Chart depicting General Fund Capital Improvement Program Expenditures Summarized by Project Category for Fiscal Years 2009-2013 (Attachment A)

o Supporting detail for General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013 (Exhibit 1)

o General Fund Transfers to Infrastructure Reserve for Fiscal Years 2009-2018 (Attachment B)

City of Palo Alto

The following information provides detail for all funds:

o Fiscal Year 2013 Year-End Capital Improvement Program Projects Status (Attachment C)

o Continuous Capital Projects Expenditures for Fiscal Years 2009-2013 (Attachment D)

In Attachments C and D, projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. CIP projects are further categorized into minor projects (projects that can be completed within a one-year period) and multi-year projects (projects that have multi-year budgets and/or complex implementation schedules with identifiable phases).

In Attachment C, the city departments have submitted information on their projects and commented on any issues that might cause a change in the scope or timing of the projects. The project status portion of the matrix identifies the phase of the project at fiscal year-end, and illustrates how much progress was made.

Three distinct phases are utilized, as follows:

Phase Activities

Pre-Design Preparation of a feasibility study

Development of a master plan

Definition of a project scope

Preparation of an Environmental Impact Report

Design Hiring a design consultant

Completion of project design

Soliciting bids or proposals

Construction Acquisition of major equipment

Installation

Implementation of a project

City of Palo Alto

Attachment C includes information on the total budget of the project from inception, available budget as of the beginning of the fiscal year, fiscal year expenditures, fiscal year contingencies, fiscal year encumbrances, remaining balance in the project budget as of year-end, and the budget percent complete for the project.

Attachment D lists all “continuous” projects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect continuing replacement cycles or commitments. Continuous projects are listed by responsible department and fund and include five years of actual expenditures including the current fiscal year through June 30, 2013.

Attachments C and D together represent all open CIP projects.

RESOURCE IMPACT

Following is a summary of the General Fund CIP budget through June 30, 2013.

Total Adjusted Budget for FY 2013 $ 97,878,640

Less: Total Expenditures for FY 2013 (30,068,374)

Less: Total Encumbrances as of June 30, 2013 (39,044,551)

Remaining balance of the budget carried over to FY 2014 $ 28,765,715

Continuing projects PE-09006 Mitchell Park Library and Community Center and PE-11000 Main Library, and new project PG-13002 El Camino Park Playing Fields comprise a significant portion of the carry over amount.

Total expenditures for the past five fiscal years and budgeted expenditures for the next five years are depicted in the following chart:

City of Palo Alto

$20,386

$17,193

$22,122

$31,081

$33,954

$30,068

$32,235

$30,601

$21,278

$21,095

$0 $10,000 $20,000 $30,000 $40,000

FY 2018

FY 2017

FY 2016

FY 2015

FY 2014

FY 2013

FY 2012

FY 2011

FY 2010

FY 2009

General Fund Capital Improvement Program Expenditures

Fiscal Years 2009-2013 ActualFiscal Years 2014-2018 Projected

($ in thousands)

Projects that were completed but still had remaining appropriations as of FY 2013 were closed at the beginning of FY 2014 and the balances will be returned to appropriate reserves. These projects are included in the Comprehensive Annual Financial Report (CAFR) CMR since Council approval is necessary.

Below we have listed highlights of various projects from the General and Enterprise Funds:

General Fund:

LB-11000 – Furniture & Technology for Library Measure N Project

Actual Infrastructure Expenditures

Projected Infrastructure Expenditures

City of Palo Alto

While the construction of the Mitchell Park Library & Community Center (MPL & CC) continues, purchases are being made for furniture, computers and other items funded through the Capital Project Fund. This branch is the second of three Measure N projects to be supported by the Palo Alto Library Foundation’s multi-million dollar campaign. Once completed, the MPL & CC, with a combined area of 56,000 square feet, will offer a valuable space for the community to use a wide variety of library and community center services (such as a computer training room and a game room) in an outstanding, environmentally friendly facility.

PG-11001 – Cogswell Plaza Improvements

The renovation of Cogswell Plaza, located downtown on Lytton Avenue between Ramona Street and Bryant Street, included replacement of the existing irrigation system, repair of damaged curbs, and renovation of the existing lighting. A new picnic area was added along with café style furnishings to accommodate the launch of public Wi-Fi at the park, funded with a combination of City funds and private contributions. Renovations also included path walkways, and plantings were selected for their water conservation attributes.

PF-07000 Art Center Renovation Project

This project was successfully completed in FY 2013 as a Public Private Partnership between the Friends of the Art Center and the City. The project included upgrades to mechanical, electrical, roofing, seismic, lighting, painting and accessibility, as well as a new Children’s Wing, improved exhibition galleries, and a refreshing of the Sculpture Garden.

PE-12002 University Avenue Tree Well Improvements

This project along University Avenue from Webster Street to Alma Street, included installing a new drip irrigation system, repairing damaged curbs and replacing landscaping in the planters and tree wells to enhance the downtown experience.

PE-13022 University Avenue Pedestrian/Bicycle Underpass Rehabilitation Project

This project, located at the underpass tunnel and ramp area leading from University Avenue to the train station, included crack sealing, repainting, signage replacement and lighting repair to provide a more welcoming entrance to downtown.

PE-86070 Street Maintenance Program

Beginning in 2011, the annual funding for streets was increased from $1.8 million to $3.8 million, and the latest five year budget plan increased the annual funding to $5.1 million effective for FY 2014. With this additional funding, the City has increased its average pavement condition index score (PCI) from 72 to 77, and is working toward a goal of reaching a City-wide

City of Palo Alto

average score of 85 by 2019. One of the highlights of the FY 2013 street maintenance program was repaving Alma Street. The southern half of Alma Street was repaved from San Antonio Avenue to Colorado Avenue. Rubberized asphalt was used to overlay the road which not only diverted used tires from California landfills, but also provides a quieter driving surface compared to regular asphalt. A grant of over $1 million was utilized to fund most of the project’s costs.

SD-11101 – Channing Avenue/Lincoln Avenue Storm Drain Improvements

The second phase of storm drain improvements along Channing and Lincoln Avenues was completed in FY 2013. The new storm drains installed along Channing Avenue between Heather Lane and Newell Road and along Lincoln Avenue between Channing Avenue and Middlefield Road, will significantly improve the performance of the drainage system serving the Duveneck/St. Francis and Community Center neighborhoods.

Enterprise Funds:

Electric

o $3.6 million project to convert overhead electric facilities to underground (Underground District 45) along portions of Palo Alto Avenue, Alma Street, High Street, Lytton Avenue and Cambridge Avenue was completed. AT&T needs to complete their work and remove the poles.

o Several projects totaling approximately $3.0 million to rebuild different sections of electric facilities along Middlefield Road between Colorado Avenue and San Antonio Road were under construction. Taken as a whole they are 50 percent complete. This work involves replacing electric facilities that are reaching the end of their useful life.

o $1.2 million project to replace a power transformer at Hanover substation was completed. Replacement of this transformer increases the reliability and capacity of this electric substation which serves customers in the Stanford Research Park area.

o $1.0 million project to rebuild and convert the electric system from 4kV to 12kV along Wilkie Way near west Charleston Avenue is 97 percent complete and is waiting for the completion of work along El Camino Real before it can be finished. This work involves replacing electric facilities that are reaching the end of their useful life and converting to a higher voltage to save on energy losses and reduce materials stock in Stores.

o $0.8 million project to rebuild the electric system in the Hewlett Subdivision (Los Trancos Road) in the western Palo Alto foothills was completed. This work involves replacing electric facilities that are reaching the end of their useful life.

o $0.9 million project to rebuild the electric system near Foothills Park and Palo Alto Country Club in the western Palo Alto foothills is 95 percent complete. This

City of Palo Alto

work involves replacing electric facilities that are reaching the end of their useful life.

Gas

o $12.1 million contract for the replacement of 68,811 linear feet of gas main pipe and 1,412 services with PE pipe is 40 percent complete (Gas Main replacement Project 19B/21/21).

o Replacement of the regulating equipment of Gas Station 3 is scheduled for 2014.

Water

o $8.6 million contract for construction of the El Camino reservoir, pump station and well is 84 percent complete.

o $4.8 million contract for the rebuilding of the Mayfield Pump Station is 99 percent complete.

o $2.0 million contract for construction of the seismic retrofit of Mayfield reservoir is 90 percent complete.

o $2.6 million contract for rehabilitation of the five existing wells is 100 percent complete.

Wastewater

o $4.0 million contract for the replacement of 31,822 linear feet of wastewater main pipe and 649 sewer laterals with PE pipe is 78 percent complete (Sanitary Sewer Rehabilitation Project 22/23).

o $4.3 million contract to perform closed circuit TV scans of sanitary sewer laterals for the presence of gas crossbores is 68 percent complete.

GENERAL FUND INFRASTRUCTURE UPDATE

Infrastructure strategy and funding continues to be a top priority for the City Council. The Infrastructure Blue Ribbon Commission (IBRC) was created in October 2010 to identify and prioritize the City’s infrastructure needs and to determine funding sources and financing mechanisms to address the City’s backlog and future needs. The IBRC issued its final report, Palo Alto’s Infrastructure: Catching Up, Keeping Up, and Moving Ahead, in December 2011. They recommended annual funding of $2.2 million for “keep-up” needs and annual funding of $4.2 million over ten years for “catch-up” needs. The IBRC also identified major capital expenditures of $210 million for “new and replacement” needs, including replacement of the Public Safety Building and the Municipal Services Center.

As recommended by IBRC, the annual capital transfer from the General Fund was increased by $2.2 million in the FY 2013 Adopted Capital Budget. Further, an Infrastructure Committee comprised of four Council members was formed in February 2013 to refine and further evaluate infrastructure projects and financing mechanisms, with input from public opinion surveys.

http://www.cityofpaloalto.org/civicax/filebank/documents/29729

City of Palo Alto

The Infrastructure Committee has refined the project list, reconciled it with the Five-Year Capital Improvement Plan (CIP Plan), and identified committed funding. The unfunded portion of infrastructure projects is estimated at $180 million.

The Committee also identified currently available one-time funding sources and new sources that could potentially provide revenue to fund infrastructure needs. They are proceeding with further study in several areas such as increased transient occupancy or sales tax rates which would support debt service for Certificates of Participation, new general obligation bond measures, and a special tax to finance parking garages.

Initial public opinion research was conducted in the spring of 2013. The findings were presented to the City Council in June 2013 during a study session and can be found at: https://www.cityofpaloalto.org/civicax/filebank/documents/34952. A second phase of research is scheduled to be conducted in November 2013. The results of that poll will dictate which potential financing alternatives, if any, will be further explored. An update on the Infrastructure Committee’s work, along with their next steps, can be found at: https://www.cityofpaloalto.org/civicax/filebank/documents/37495.

Attachments:

Attachment A: FY2013 GF CIP Expenditures By Project Category (Graph) (XLSX)

Exhibit 1: GF CIP Project Expenditures For FYs 2009-2013 (XLSX)

Attachment B: GF Xfers To Infra Reserve For FYs 2008-2017 (XLS)

Attachment C: FY13 YE Capital Projects Status (PDF)

Attachment D: Continuous Capital Projects Expenditures for Fiscal Years 2009-2013 (XLS)

https://www.cityofpaloalto.org/civicax/filebank/documents/34952

Attachment A

Buildings & Facilities Streets & Sidewalks Parks & Open SpaceLand & Land

ImprovementsOther

FY 2009 10,082 6,227 1,733 2,503 550

FY 2010 9,312 5,855 3,460 2,353 298

FY 2011 20,250 7,422 1,731 98 1,100

FY 2012 23,868 6,977 1,113 17 259

FY 2013 14,040 12,748 1,480 460 1,340

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

24,000

26,000

General Fund Capital Improvement Program Expenditures Summarized by Project Category for Five Years: Fiscal Years 2009-2013

($ in thousands)

Page 1 of 1 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures

Number Title Category

AC-09001 Children's Theatre

Replacement and Expansion

Buildings

and

Facilities

5,019$

AC-09002 Community Theatre Sound

System Replacement

Buildings

and

Facilities

6,844

CA-01014 Community Services

Facilities Lighting

Enhancements

Buildings

and

Facilities

3,663$

CC-09001 Dimmer Replacement and

Lighting System

Buildings

and

Facilities

995$ 7,611$ 4,609$ 11,266

CC-10000 Replacement of Cubberley

Gym B Bleachers

Buildings

and

Facilities

6,739 29,495

CC-11000 Cubberley Gym Activity

Room

Buildings

and

Facilities

58,041

FD-08001 Fire Station #6

Improvements

Buildings

and

Facilities

8,061 48,110 271

General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013

Page 1 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




OS-07003 Foothills Park Maintenance

Building Rehabilitation

Buildings

and

Facilities

249,933

PE-04010 Children's Library

Improvements & Expansion

Buildings

and

Facilities

58,561

PE-04012 Mitchell Park Library &

Community Center

Improvements

Buildings

and

Facilities

179,071 123

PE-04014 Animal Shelter Expansion &

Renovation

Buildings

and

Facilities

762,057 61,539

PE-05010 College Terrace Library

Improvements

Buildings

and

Facilities

337,154 1,545,763 846,020 7,344 4,600

PE-06001 San Antonio Bridge

Structural Repairs &

Maintenance

Buildings

and

Facilities

494 82,782

PE-08005 Municipal Service Center

Resurfacing

Buildings

and

Facilities

752,021 326,898

Page 2 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-09003 City Facility Parking Lot

Maintenance

Buildings

and

Facilities

51,098 30,634

PE-09005 Downtown Library

Improvements

Buildings

and

Facilities

78,162 562,707 3,133,576 714,043 31,093


Community Center

(New Construction)

Buildings

and

Facilities

509,024 3,278,486 10,381,000 14,213,182 8,691,974

PE-09010 Library & Community Center

Temporary Facilities

Buildings

and

Facilities

28,866 518,623 110,020 2,205 412

PE-10002 Ventura Community Center

and Park

Buildings

and

Facilities

13,283 21,130 287,503

PE-11000 Main Library New

Construction and

Improvements

Buildings

and

Facilities

792,913 1,139,804 741,837

PE-11012 Temporary Main Library Buildings

and

Facilities

96,435 429,616

Page 3 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-12017 City Hall 1st Floor Buildings

and

Facilities

63,537 91,491

PE-89004 Yacht Harbor Improvements Buildings

and

Facilities

21,584

PE-98020 Public Safety Building Buildings

and

Facilities

1,000,414 175,289 30,910 14,943 7,252

PE-95030 Downtown Parking Structure Buildings

and

Facilities

155 469

PF-00006 Roofing Replacement Buildings

and

Facilities

21,073 251,344 104,617 319,495 246,068

PF-01002 Civic Center Infrastructure

Improvements

Buildings

and

Facilities

4,915,782 1,344,006 3,803,962 1,950,609 423,121

PF-01003 Building Systems

Improvements

Buildings

and

Facilities

114,152 36,098 74,876 59,798 34,320

Page 4 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PF-01004 Fire Station Improvements Buildings

and

Facilities

575,700 237,018 394

PF-02022 Facility Interior Finishes Buildings

and

Facilities

47,116 11,076 23,874 234,085 70,609

PF-04000 Security System

Improvements

Buildings

and

Facilities

8,903 3,581

PF-04010 Cubberley Mechanical &

Electrical Upgrades

Buildings

and

Facilities

5,218 9,369

PF-05002 Municipal Service Center

Renovation

Buildings

and

Facilities

12,057 3,530 12,176

PF-05003 Foothills Park Interpretive

Center Improvements

Buildings

and

Facilities

1,290 12,897 141,633 7,869

PF-06003 Cubberley Community

Center Fire Alarm System

Buildings

and

Facilities

70,949

Page 5 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PF-06004 Cubberley Restroom

Renovation

Buildings

and

Facilities

27,422 3,129 11,849

PF-07000 Art Center Electrical &

Mechanical Upgrades

Buildings

and

Facilities

132,737 234,143 543,877 4,628,983 2,418,160

PF-07001 ADA Compliance -

Cubberley Community

Center

Buildings

and

Facilities

13,512 205,388

PF-07003 Children's Theatre Fire/Life

Safety Upgrade

Buildings

and

Facilities

7,592 6,150 131

PF-07011 Roth Building Maintenance Buildings

and

Facilities

1,931 3,729 1,205

PF-08000 Art Center Kiln Hood

Replacement

Buildings

and

Facilities

60,654 14,570

PF-09000 Children's Theatre

Improvements

Buildings

and

Facilities

30,199

Page 6 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PF-09002 Lucie Stern Community

Center and Theatre Exterior

Paint

Buildings

and

Facilities

4,510 90,816

PF-10000 Civic Center Chiller Drive

Replacement

Buildings

and

Facilities

72,380

PF-10001 Rinconada Pool Plaster Buildings

and

Facilities

117,756

PF-10002 Lot "J" Cowper/Webster

Structural Repairs

Buildings

and

Facilities

23,682 15,260 32,672 448,804

PF-93009 ADA Compliance Buildings

and

Facilities

121,617 235,410 9,994 167,537 10,019

Total Buildings and

Facilities

10,082,066$ 9,311,891$ 20,250,843$ 23,867,878$ 14,040,559$

AC-86017 Art in Public Places Land

and

Land

Improvements

21,556$ 17,256$ 77,956$ 17,171$ 59,526$

Page 7 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




AS-08000 Acquisition of Los Altos

Treatment Plant

Land

and

Land

Improvements

2,306,958 2,252,250 400,000

AS-09000 City of Palo Alto Municipal

Airport Transition Project

Land

and

Land

Improvements

39,075 67,775 4,050

PE-09004 Los Altos Treatment Plant

Master Plan Study

Land

and

Land

Improvements

135,905 15,468 16,278

Total Land and Land

Improvements

2,503,494$ 2,352,749$ 98,284$ 17,171$ 459,526$

FD-09001 Fire Apparatus Equipment

Replacement

Miscellaneous 48,352$ 261,283$

FD-09002 Jaws of Life Hurst Tool

Replacement

Miscellaneous 60,905

FD-12000 ALS EKG Monitor

Replacement

Miscellaneous 517,914$

Page 8 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




LB-11000 Furniture & Technology for

Measure N Project

Miscellaneous 28,124$ 178,774$ 531,457

LB-94018 Library Automation Service Miscellaneous 732

PE-12002 Tree Wells - University

Avenue Irrigation

Miscellaneous 28,743 152,993

PE-12004 Municipal Services Center

Facilities Study

Miscellaneous 220

PE-12009 Alma Guardrail Miscellaneous 5,888 34,353

PD-08000 Crime Scene Evidence

Collection Vehicle


PF-12004 Citywide Backflow Preventer

Installations

Miscellaneous 95,643

Page 9 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PO-10002 Downtown Tree Grates Miscellaneous 29,879 8,136

PO-12002 LATP Site Development

Preparation & Security


Total Miscellaneous 109,989$ 291,162$ 210,461$ 228,300$ 1,340,028$

FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure

Management

Plan

62,650$ 434$

PD-07000 Mobile Command Vehicle Non-Infrastructure

Management

Plan

695,337

PE-05001 Photovoltaic Design and

Installations

Non-Infrastructure

Management

Plan

325,978 6,448$

PE-07011 Library Service Model

Analysis

Non-Infrastructure

Management

Plan

1,478

Page 10 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PL-05002 Charleston/Arastradero

Corridor Plan

Non-Infrastructure

Management

Plan

193,613 26,988$

PL-06001 Adobe Creek Bicycle Bridge

Replacement

Non-Infrastructure

Management

Plan

4,184

PL-06002 Comprehensive Parking

Signage Plan

Non-Infrastructure

Management

Plan

43,470 4,248

PL-06005 Installation of Ticket

Machines

Non-Infrastructure

Management

Plan

2,250

Total Non-Infrastructure

Management Plan

440,010$ 6,448$ 889,384$ 31,236$ -$

AC-10000 Junior Museum & Zoo New

Bobcat Habitat

Parks

and

Open Space

101,790$ 23,210$

AC-12001 Junior Museum & Zoo

Perimeter Fence and

Footpath

Parks

and

Open Space

31,101$

Page 11 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




OS-00001 Open Space Trails and

Amenities

Parks

and

Open Space

123,193$ 97,766 47,473 162,466$ 125,150

OS-00002 Open Space Lakes & Ponds

Maintenance

Parks

and

Open Space

35,909 63,263 54,097 24,615 15,000

OS-07000 Foothills Park Road

Improvements

Parks

and

Open Space

25,000 150,000

OS-07002 Foothills Park Interpretive

Center & Open Space

Maintenance Yard Parking

Parks

and

Open Space

2,302

OS-09001 Off-Road Pathway

Resurfacing and Repair

Parks

and

Open Space

25,463 24,719 4,130 13,248

OS-09002 Baylands Emergency Access

Levee Repair

Parks

and

Open Space

54,098

PE-00110 College Terrace Park

Improvements

Parks

and

Open Space

154,927 522

Page 12 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-05300 Arastradero Preserve

Gateway

Parks

and

Open Space

9,156

PE-06005 University Avenue Gateway

Landscaping Improvements

Parks

and

Open Space

166,612 6,709 1,479 429 486

PE-06007 Park Restroom Installation Parks

and

Open Space

41,134 100,096 224,048 98,119 147,865

PE-07002 Hoover Park Improvements Parks

and

Open Space

67,053

PE-07005 California Avenue

Improvements

Parks

and

Open Space

49,900 465,324 53,810

PE-07006 Boulware Park

Improvements

Parks

and

Open Space

3,799

PE-07007 Cubberley Turf Renovation Parks

and

Open Space

190,950 969,963

Page 13 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-07009 Baylands Athletic Center

Fencing, Dugout & Trailhead

Parking

Parks

and

Open Space

46,164

PE-08002 Peers Park Improvements Parks

and

Open Space

301,383

PE-08004 Lytton Plaza Renovation Parks

and

Open Space

23,530 725,733 2,545 11,793 11,570

PE-09002 Greer Park Phase IV Parks

and

Open Space

168,231 515,091 925,076 142,030 8,078

PE-12003 Rinconada Park Master Plan

& Design

Parks

and

Open Space

121,690 118,299

PE-12012 Eleanor Pardee Park

Improvements

Parks

and

Open Space

21,827 26,641

PE-12013 Magical Bridge Playground Parks

and

Open Space

129,237 92,606

Page 14 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-13003 Parks Master Plan Parks

and

Open Space

29,193

PE-13005 City Hall/King Plaza

Landscape

Parks

and

Open Space

1,337

PE-13007 El Camino Park Dog Park Parks

and

Open Space

977

PE-13010 Greer Park Renovations Parks

and

Open Space

1,896

PE-13016 El Camino Park Expanded

Parking Lot and New

Restroom

Parks

and

Open Space

8,886

PE-13020 Byxbee Park Trails Parks

and

Open Space

21,374

PE-98003 Mitchell Park Facilities Parks

and

Open Space

24,962

Page 15 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PF-12001 Parks and PWD Trees Work

Space Improvements

Parks

and

Open Space

836 7,515

PG-00010 Park Facilities Improvements Parks

and

Open Space

1,361

PG-04010 Stanford/Palo Alto

Community Playing Field

Parks

and

Open Space

869

PG-06001 Tennis and Basketball Court

Resurfacing

Parks

and

Open Space

107,117 100,159 77,512 53,635 506

PG-06003 Benches, Signage, Fencing,

Walkways, and Perimeter

Landscaping

Parks

and

Open Space

85,766 73,480 118,366 105,225 168,788

PG-09002 Park and Open Space

Emergency Repairs

Parks

and

Open Space

73,190 50,883 147,651 52,875 42,793

PG-09003 Park Maintenance Shop

Remodel

Parks

and

Open Space

402 2,858 55,414 2,244 3,760

Page 16 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PG-11000 Hopkins Park Improvements Parks

and

Open Space

4,100

PG-11001 Cogswell Plaza

Improvements

Parks

and

Open Space

11,123 134,635

PG-11002 Monroe Park Improvements Parks

and

Open Space

3,200

PG-12002 Golf Course Tree

Maintenance

Parks

and

Open Space

21,014

PG-98001 School Site Irrigation Parks

and

Open Space

4,596 161,399

PG-13003 Golf Reconfiguring Parks

and

Open Space

406,950

Total Parks and Open

Space

1,732,969$ 3,459,755$ 1,730,681$ 1,113,288$ 1,480,052$

Page 17 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-00104 San Antonio Road Median

Improvements

Streets

and

Sidewalks

743,106$ 239,404$ 142,556$ 676,384$ 314,834$

PE-01013 El Camino Median

Landscape

Streets

and

Sidewalks

4,525

PE-06006 Alma Street Landscape

Improvements

Streets

and

Sidewalks

40,901 26,371

PE-10006 Bridge Rail, Abutment, and

Deck Repair

Streets

and

Sidewalks

167,062

PE-11011 Highway 101 Pedestrian /

Bicycle Overcrossing

Streets

and

Sidewalks

36,385 194,020 115,011 263,479

PE-12011 Newell Road Bridge / San

Francisquito Creek Bridge

Replacement

Streets

and

Sidewalks

55,715 328,933

PE-13011 Charleston/Arastradero

Corridor Project

Streets

and

Sidewalks

32,880

Page 18 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PE-13022 University Avenue

Pedestrian/Bicycle

Underpass Rehabilitation

Streets

and

Sidewalks

178,901

PE-86070 Street Improvements (Street

Improvement Fund)

Streets

and

Sidewalks

3,702,381 3,658,566 5,110,791 3,170,679 7,097,782

PL-00026 Safe Routes to School Streets

and

Sidewalks

30,000 20,750 87,321 294,601

PL-04010 Bicycle Transportation Plan

Implementation Project

Streets

and

Sidewalks

30,000 80,862 103,599 57,921

PL-05003 College Terrace Traffic

Calming

Streets

and

Sidewalks

545

PL-05030 Traffic Signal Upgrades Streets

and

Sidewalks

39,983 279,590 183,141 244,272 385,302

PL-07002 El Camino Real/ Stanford

Intersection

Streets

and

Sidewalks

2,490 4,790 247,112 341,683 963,546

Page 19 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PL-11001 Dinah SummerHill

Pedestrian/Bicycle Path

Streets

and

Sidewalks

188,187 2,845

PL-11002 California Avenue Transit

Hub Corridor

Streets

and

Sidewalks

16,361 81,210

PL-11003 Palo Alto Traffic Signal

Central System

Streets

and

Sidewalks

35,528

PL-11004 Alma Street Traffic Signal

Improvements

Streets

and

Sidewalks

645

PL-12000 Transportation and Parking

Improvements

Streets

and

Sidewalks

91,002 292,854

PL-98013 School Commute Safety

Improvements (SIF)

Streets

and

Sidewalks

2,490 6,170

PO-05054 Street Light Improvements Streets

and

Sidewalks

15,970 40,430 159,070 61,844 69,707

Page 20 of 21 11/12/2013

Exhibit 1

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013




PO-11000 Sign Reflectivity Upgrade Streets

and

Sidewalks

20,792 136,380

PO-11001 Thermoplastic Lane Marking

and Striping

Streets

and

Sidewalks

29,639 127,958 74,614

PO-12001 Curb and Gutter Repairs Streets

and

Sidewalks

1851 287,582

PO-12003 Foothills Fire Management Streets

and

Sidewalks

19,884

PO-89003 Sidewalk Improvements Streets

and

Sidewalks

1,675,527 1,341,916 1,211,917 1,673,715 1,864,954

Total Streets and Sidewalks 6,227,373$ 5,855,059$ 7,421,556$ 6,977,019$ 12,748,209$

Grand Total 21,095,901$ 21,277,064$ 30,601,209$ 32,234,892$ 30,068,374$

Page 21 of 21 11/12/2013

Attachment B

Transfer to

Infrastructure

Return to General

Fund Net AmountFiscal Year (000's) (000's) (000's)

2009 14,648 a 14,6482010 9,900 3,243 6,6572011 9,857 9,8572012 18,644 b 18,6442013 22,257 c 22,2572014 13,226 13,2262015 13,627 13,6272016 14,047 14,0472017 14,509 14,5092018 15,001 15,001Total 145,716$ 3,243$ 142,473$

Notes: a. Includes funding for the Public Safety Building $3.4 millionb. Includes one-time transfer of $7.6 million to reduce GF BSR to 18.5 percent target levelc. Includes one-time transfer of $8.9 million to reduce GF BSR to 19.0 percent target level

and $2.2 million annual "upkeep" costs

Sources: FY 2009 through 2013 are actual amountsFY 2014 through 2018 based on FY 2014 Adopted Capital Budget

14,648

6,657

9,857

18,644

22,257

13,226 13,627 14,047 14,509

15,001

5,000

7,000

9,000

11,000

13,000

15,000

17,000

19,000

21,000

23,000

25,000

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

$0

00

Fiscal Year

General Fund Transfers to Infrastructure Reserve for Fiscal Years 2009-2018 (000's)

Page 1 of 1 11/12/2013

Attachment C

Total

Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated

Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion

Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments

AS-08000 Acquisition of Los

Altos Treatment

Plant

Land and Land

Improvements

$7,223,394 $0 $400,000 $0 $0 $0 $0 100% Complete Complete Project Closed

FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS

GENERAL FUND

ADMINISTRATIVE SERVICES DEPARTMENT

MULTI-YEAR PROJECTS

Page 1 of 30

Attachment C

Total




AC-09001 Children's Theatre

Replacement and

Expansion

Buildings

and

Facilities

$100,000 $100,000 $5,019 $0 $0 $1,082 $93,899 6% Pre-Design Jun 14 Needs assessment has been completed. Requests for

Proposal prepared.

AC-09002 Community Theater

Sound System

Replacement

Buildings

and

Facilities

$200,000 $200,000 $6,844 $0 $0 $1,257 $191,899 4% Pre-Design Jun 14 Needs assessment has been completed. Requests for

Proposal prepared.

AC-12001 Junior Museum & Zoo

Perimeter Fence and

Footpath

Parks

and

Open Space

$50,000 $50,000 $31,101 $0 $0 $0 $18,899 100% Complete Sep 12 Project completed. To be closed in FY14.

CC-09001 Dimmer Replacement

and Lighting System

Buildings

and

Facilities

$161,567 $152,961 $2,519 $8,747 $0 $3,682 $138,013 15% Design Jun 14 Project has been delayed as it will now be a design-and-

build contract.

OS-09002 Baylands Emergency

Access Levee Repair

Parks

and

Open Space

$175,000 $175,000 $54,098 $0 $0 $0 $120,902 31% Design Sep 14 Design and EIR complete. Project now independent of JPA

and will no longer be paired with JPA flood control

project.

PG-09003 Park Maintenance Shop

Remodel

Parks

and

Open Space

$159,096 $98,179 $3,760 $0 $0 $0 $94,419 41% Design Feb 14 Since there is common shared space, this project will now

be Public Works Facilities Management. Project is out for

bid.

PG-11000 Hopkins Park

Improvements

Parks

and

Open Space

$95,000 $95,000 $4,100 $0 $0 $8,400 $82,500 13% Design TBD Landscape architect hired for planning and development of

scope of contract. Design complete.

PG-11001 Cogswell Plaza

Improvements

Parks

and

Open Space

$156,208 $145,866 $134,635 $0 $0 $11,231 $0 100% Complete Oct 12 Project Completed Dec 2012. To be closed in FY14.

PG-11002 Monroe Park

Improvements

Parks

and

Open Space

$250,000 $250,000 $3,200 $0 $0 $9,300 $237,500 5% Design TBD Landscape architect hired for planning and development of

scope of contract.

PG-11003 Scott Park

Improvements

Parks

and

Open Space

$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Design TBD Design complete (paid under PG-06003). Staff preparing

IFB.

PG-12001 Stanford / Palo Alto

Playing Field Netting

Parks

and

Open Space

$50,000 $50,000 $0 $0 $0 $0 $50,000 0% Design TBD Staff in initial planning and development of scope of

contract.

PG-12002 Golf Course Tree

Maintenance

Parks

and

Open Space

$122,779 $122,779 $0 $0 $0 $0 $122,779 0% Ongoing TBD Funds for this CIP are not expended due to golf course

renovations. Funds for this CIP will be moved into Golf's

Operating budget.

PG-12004 Sarah Wallis Park

Improvements

Parks

and

Open Space

$65,000 $65,000 $0 $0 $0 $0 $65,000 0% Pre-Design TBD Staff in initial planning and development of scope of

contract.

PG-12005 Relocate Power Poles

for Soccer Field

Parks

and

Open Space

$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Design TBD Project on hold pending staff land evaluation.

OS-00001 Open Space Trails &

Amenities

Parks

and

Open Space

$2,105,869 $311,723 $45,000 $80,150 $0 $8,038 $178,535 92% Ongoing TBD Various trail improvements at Arastradero, Foothills Park,

and Baylands. Year 2 of 3 year contract.

MULTI-YEAR PROJECTS


GENERAL FUND

COMMUNITY SERVICES DEPARTMENT

MINOR PROJECTS

Page 2 of 30

Attachment C

Total





GENERAL FUND

COMMUNITY SERVICES DEPARTMENT

OS-00002 Open Space Lakes &

Ponds Maintenance

Parks

and

Open Space

$442,183 $64,920 $15,000 $0 $0 $0 $49,920 89% Ongoing TBD Year 2 of 3 year contract for maintenance of Boronda

Lake.

OS-07000 Foothills Park Road

Improvements

Parks

and

Open Space

$525,000 $125,000 $0 $0 $0 $0 $125,000 76% Ongoing TBD Work is now in-house by Public Works Engineering or

combined with their paving contracts to achieve cost

savings.

OS-09001 Off-Road Pathway

Resurfacing and Repair

Parks

and

Open Space

$226,357 $226,357 $13,248 $0 $0 $0 $213,109 6% Ongoing TBD Work is now done in-house by Public Works Engineering

or combined with their paving contracts.

PG-06001 Tennis & Basketball

Court Resurfacing

Parks

and

Open Space

$526,443 $35,618 $506 $0 $0 $0 $35,112 93% Ongoing TBD Staff in planning for FY14. FY14 projects are Mitchell

Park and Hoover Park Design. Estimated IFB in Nov 2013.

PG-06003 Benches, Signage,

Fencing, Walkways, and

Perimeter Landscaping

Parks

and

Open Space

$746,676 $389,877 $97,780 $71,008 $0 $55,521 $165,568 78% Ongoing TBD Projects completed in FY13 - Site Amenities: Cogswell

Plaza trash receptacles and site furniture, bleachers at

Hopkins Park; various bench replacements at Greer Park;

basketball standard replaced at Greer Park; fence repairs at

Mitchell Park tennis courts. Signage: design for Rinconada

Cultural Center signage. Landscaping: Lucie Stern

entryway and courtyard.

PG-09002 Park and Open Space

Emergency Repairs

Parks

and

Open Space

$357,761 $108,162 $42,793 $0 $0 $3,000 $62,369 83% Ongoing TBD Projects completed in FY13: Rinconada Park tennis court

tripping hazard surface repairs. Werry Park repairs to

playground structure. Briones Park repairs to playground

structure. Heritage Park booster pump installation. Addison

School booster pump repair. Playground safety repairs to

various sites (Bol, Mitchell, Peers & Robles Parks).

Foothills Park culvert repairs due to storm.

PG-13001 Stanford / Palo Alto

Soccer Turf

Replacement

Parks

and

Open Space

$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Pre-Design Jun 16 Staff in initial planning and development of scope of

contract.

PG-13002 El Camino Park Playing

Fields and Amenities

Parks

and

Open Space

$3,435,286 $3,435,286 $0 $0 $0 $0 $3,435,286 0% Design Jun 14 Pending design changes to parking lot.

PG-13003 Golf Reconfiguring Parks

and

Open Space

$634,843 $634,843 $317,446 $89,504 $0 $228,341 ($448) 100% Design Jun 15 Design 90% complete. Construction to begin in Apr 2014.

Page 3 of 30

Attachment C

Total




FD-12000 ALS EKG

Monitor

Replacement

Miscellaneous $617,850 $617,850 $517,914 $0 $0 $92,970 $6,966 100% Completed Dec 12 The Fire Department

completed the

acquisition of new

ALS EKG monitors in

Dec 2012. Project to

be closed in FY14.

FD-13000 Long Range

CCTV Cameras

Miscellaneous $65,000 $65,000 $0 $0 $0 $0 $65,000 0% Ongoing TBD The Fire Department

is currently evaluating

several Thermal

Imaging Cameras.


GENERAL FUND

FIRE DEPARTMENT

MULTI-YEAR PROJECTS

Page 4 of 30

Attachment C

Total




LB-11000 Furniture &

Technology for

Library Measure N

Project

Miscellaneous $2,375,000 $2,168,102 $531,457 $0 $0 $754,451 $882,194 63% Ongoing Dec 15 Project activity is being

coordinated with the

construction schedule of the

Mitchell Park Library &

Community Center and

Main Library Measure N

building renovations.


GENERAL FUND

LIBRARY SERVICES DEPARTMENT

MULTI-YEAR PROJECTS

Page 5 of 30

Attachment C

Total




PL-05002 Charleston/

Arastradero

Corridor Plan

Non-Infrastructure

Management Plan

$1,001,385 $0 $0 $0 $0 $0 $0 100% Complete June 13 Project complete. To be closed in FY14.

PL-07002 El Camino Real/

Stanford

Intersection

Streets

and

Sidewalks

$1,519,166 $963,546 $963,546 $0 $0 $0 $0 100% Complete Feb 12 Project complete. To be closed in FY14.

PL-11001 Dinah SummerHill

Pedestrian Bicycle

Path

Streets

and

Sidewalks

$302,248 $118,898 $597 $2,248 $0 $0 $116,053 62% Ongoing TBD Majority of charges in FY13 to be

reclassified to a different project. In-house

design is complete. Hexagon Transportation

Consultants completed traffic study. A

community outreach meeting was held in

Summer 2013. Estimated to begin

construction in Spring 2014.

PL-00026 Local and

Neighborhood

Collector Street

Traffic Calming

Program (SIF)

("Safe Routes To

Schools")

Streets

and

Sidewalks

$1,234,187 $720,026 $227,415 $67,186 $0 $350,591 $74,834 94% Ongoing TBD This ongoing CIP implements traffic calming

improvements along Residential Arterial

Streets and funds the development of Safe

Routes to School Programs and Projects at

schools.

PL-04010 Bicycle and

Pedestrian

Transportation Plan

Implementation

Project

Streets

and

Sidewalks

$341,149 $118,205 $57,921 $0 $0 $47,919 $12,365 96% Ongoing TBD This ongoing CIP implements project

recommendations from the City's Bike/Ped

Transportation Plan. Maybell and Matadero

Bike Boulevards are currently in the public

outreach and design phase and an RFP has

been released for consulting for public

outreach and design for ten additional

bicycle boulevard facilities.

PL-11002 California Avenue

Transit Hub

Corridor

Streets

and

Sidewalks

$1,726,609 $1,710,556 $79,800 $1,410 $0 $268,743 $1,360,603 21% Ongoing Dec 14 Design is complete. Project goes out to bid in

Nov 2013. Anticipated construction start

date: Dec 2013.

PL-11003 Palo Alto Traffic

Signal Central

System

Streets

and

Sidewalks

$400,000 $364,472 $0 $0 $0 $0 $364,472 9% Ongoing Dec 13 An RFP is pending release of a Notice to

Proceed from CalTrans who is providing

grant reimbursement for the project.

PL-12000 Transportation and

Parking

Improvements

Streets

and

Sidewalks

$893,998 $893,998 $292,854 $0 $0 $365,777 $235,367 74% Ongoing N/A A downtown parking study is underway.

Additional parking programs, studies, and

transportation projects are in the planning

stages.


GENERAL FUND

PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT

MINOR PROJECTS

MULTI-YEAR PROJECTS

Page 6 of 30

Attachment C

Total




PE-06005 University Avenue Gateway

Landscaping Improvements

Parks

and

Open Space

$240,966 $4,614 $0 $486 $0 $0 $4,128 100% Complete Mar 12 Project completed as of 6/30/2013. To be closed in

FY14.

PE-08004 Lytton Plaza Renovation Parks

and

Open Space

$793,142 $32,086 $11,570 $0 $0 $0 $20,516 100% Complete Dec 12 Project completed as of 6/30/2013. To be closed in

FY14.

PE-09002 Greer Park Phase IV Parks

and

Open Space

$1,959,108 $10,747 $2,554 $5,524 $0 $0 $2,669 100% Complete Dec 12 Project completed as of 6/30/2013. To be closed in

FY14.

PE-11011 Highway 101

Pedestrian/Bicycle

Overcrossing

Streets

and

Sidewalks

$631,284 $397,514 $132,001 $131,478 $0 $84,743 $49,292 92% Pre-Design Mar 14 The feasibility study was completed in Nov 2011.

Preliminary Engineering and Environmental

assessment is in progress. Staff is working with

Caltrans on various environmental studies as part of

the Grant funding requirement. Council directed staff

to implement a design competition for the project.

PE-12002 Tree Wells - University

Avenue Irrigation

Miscellaneous $199,379 $199,379 $103,614 $49,379 $0 $42,218 $4,168 100% Complete Apr 13 Project completed as of 6/30/2013. To be closed in

FY14.

PE-12003 Rinconada Park Long Range

Plan & Design

Parks

and

Open Space

$200,602 $142,359 $67,696 $50,603 $0 $15,664 $8,396 96% Design Jan 14 Project is in design phase; staff is presenting the

design to PRC and ARB in Winter 2013.

PE-12004 Municipal Services Center

Facilities Study

Miscellaneous $249,780 $249,780 $0 $0 $0 $0 $249,780 0% Pre-Design Jun 14 Draft scope of services for specialized consultant

support is under review. Expect consultant to start

work in January 2014 and recommend menu of

options for city review by Apr 2014.

PE-12009 Alma Guardrail Miscellaneous $122,754 $116,865 $27,488 $6,865 $0 $12 $82,501 100% Complete Dec 12 Project completed as of 6/30/2013. To be closed in

FY14.

PE-12013 Magical Bridge Playground Parks

and

Open Space

$1,362,263 $1,298,073 $30,343 $62,263 $0 $116,107 $1,089,360 20% Design Jun 14 Design and construction documents are expected to be

completed by Summer 2014 pending Friends of the

Magical Bridge fund raising effort.

PE-12017 City Hall First Floor

Renovations

Buildings

and

Facilities

$1,438,176 $1,438,176 $16,077 $75,414 $0 $126,399 $1,220,286 15% Design Aug 14 Staff will return to Council for approval of contract

amendment wth WMB Consultant to reflect proposed

expansion to the project scope.

PE-13003 Parks Master Plan Parks

and

Open Space

$379,193 $379,193 $0 $29,193 $0 $0 $350,000 8% Design Jan 15 Consultant contract will be presented to Council for

approval in Oct 2013.

PE-13008 Bowden Park Parks

and

Open Space

$157,000 $157,000 $0 $0 $0 $0 $157,000 0% Design Feb 14 Community outreach needs to occur and construction

bidding of project is expected Summer of 2014.

PE-13010 Greer Park Renovations Parks

and

Open Space

$301,896 $301,896 $0 $1,896 $0 $0 $300,000 1% Design Jan 14 Community outreach needs to occur and construction

bidding of project is expected Spring of 2014.

PE-13016 El Camino Park Expanded

Parking Lot and New

Restroom

Parks

and

Open Space

$968,885 $968,885 $0 $8,886 $0 $0 $959,999 1% Design Apr 14 Project is currently in the design phase with

construction to proceed upon completion of Utilities

water reservoir project.

PE-13020 Byxbee Park Trails Parks

and

Open Space

$271,374 $271,374 $0 $21,374 $0 $0 $250,000 8% Design Dec 14 RFP for design services is being released. This

project is being jointly managed by PWD

Environmental Services and CSD Open Space.

PF-04000 Security System Improvements Buildings

and

Facilities

$275,000 $59,768 $0 $0 $0 $0 $59,768 78% Construction Jun 14 Additional security for MSC being installed.

PF-06004 Cubberley Restroom

Renovation

Buildings

and

Facilities

$339,271 $309,577 $0 $11,849 $0 $0 $297,728 12% Pre-Design Dec 14 Finalizing Design. Due to workload constraints this

project has been delayed.

PF-11001 Council Chambers Carpet

Replacement

Buildings

and

Facilities

$80,000 $80,000 $0 $0 $0 $0 $80,000 0% Design Aug 14 This project scope has been included in the schedule

for the Council Chamber Renovation project in FY14.


GENERAL FUND

PUBLIC WORKS DEPARTMENT

MINOR PROJECTS

Page 7 of 30

Attachment C

Total





GENERAL FUND


PF-13001 Lucie Stern Mechanical

System Upgrade

Buildings

and

Facilities

$100,000 $100,000 $0 $0 $0 $0 $100,000 N/A N/A N/A Combined into PE-14015. Project will be closed in

FY14.

PF-07003 Children's Theatre Fire/Life

Safety Upgrade

Buildings

and

Facilities

$278,549 $231,580 $0 $0 $0 $0 $231,580 17% Design N/A Combined into PE-14015. Project will be closed in

FY14.

PF-07011 Roth Building Maintenance Buildings

and

Facilities

$424,395 $258,576 $0 $0 $0 $0 $258,576 39% Ongoing Jun 14 All initial work completed. Ongoing work is for

maintenance and repairs.

PF-10002 Lot "J" Cowper/Webster

Structural Repairs

Buildings

and

Facilities

$688,999 $617,385 $448,804 $0 $0 $0 $168,581 100% Complete Nov 12 Project completed as of 6/30/2013. To be closed in

FY14.

PF-12001 Parks and PWD Trees Work

Space Improvements

Parks

and

Open Space

$382,515 $382,515 $0 $7,515 $0 $331,200 $43,800 89% Construction Jan 14 Construction Bid Phase

PF-12004 Citywide Backflow Preventer

Installations

Miscellaneous $250,000 $250,000 $95,643 $0 $0 $154,357 100% Complete Nov 12 Project completed as of 6/30/2013. To be closed in

FY14.

PO-10002 Downtown Tree Grates Miscellaneous $300,000 $261,985 $0 $0 $0 $4,000 $257,985 14% Ongoing Dec 15 Ongoing. Project is being done in conjunction with PO-

89003 and tree replacement schedule.

PO-12000 Wilkie Way Bridge Deck

Replacement

Streets

and

Sidewalks

$50,000 $50,000 $0 $0 $0 $40,205 $9,795 80% Construction Oct 13 Replacement deck materials are being evaluated for

suitability. Construction is expected to be completed

Oct 2013. Keep the project open for 1 year during the

warranty period.

PO-12001 Curb and Gutter Repairs Streets

and

Sidewalks

$598,149 $598,149 $287,582 $0 $0 $262,590 $47,977 92% Construction Jun 14 Ongoing. This is an annual project being done in

conjunction with PO-89003.

PO-12002 LATP Site Development

Preparation & Security

Miscellaneous $250,000 $241,364 $7,668 $0 $0 $233,333 $364 100% Design Aug 15 Consultant performed geological analysis and sampled

sludge ponds for H2S. New wetlands delineation will

be required.

PO-12003 Foothills Fire Management Streets

and

Sidewalks

$200,000 $200,000 $19,884 $0 $0 $17,981 $162,135 19% Ongoing Jun 17 Burn was completed and clearing to still take place.

Fire taking the lead on organization.

PE-00104 San Antonio Road Median

Improvements

Streets

and

Sidewalks

$2,231,622 $441,550 $278,218 $36,616 $0 $0 $126,716 100% Complete Apr 13 Project was completed in April 2013; project must

stay open for 1 year during the warranty period.

PE-05010 College Terrace Library

Improvements

Buildings

and

Facilities

$3,515,312 $4,600 $4,600 $0 $0 $0 $0 100% Complete Jun 12 Project completed as of 6/30/2013. To be closed in

FY14.

PE-06007 Park Restroom Installation Parks

and

Open Space

$959,230 $773,517 $115,665 $32,200 $0 $129,147 $496,504 48% Construction Oct 13 Briones Park restroom: Building is onsite and site

work is underway and is expected to be completed in

Oct 2013.

PE-09003 City Facility Parking Lot

Maintenance

Buildings

and

Facilities

$478,902 $478,902 $30,634 $0 $0 $0 $448,268 6% Ongoing Jun 14 This is an annual project. Funding will be used for

repaving the Mitchell Park Library parking lot once

the construction of the library is completed. This

project will also fund the repaving of Greer Park

parking lot.

PE-09005 Downtown Library

Improvements

Buildings

and

Facilities

$4,530,826 $77,338 $25,039 $6,054 $0 $45,631 $614 100% Complete Dec 12 Project completed as of 6/30/2013. To be closed in

FY14.


Community Center

(New Construction)

Buildings

and

Facilities

$49,207,819 $21,286,868 $8,150,334 $541,640 $0 $10,079,641 $2,515,252 95% Construction Nov 13 Construction began Sept 2010. Project is 95%

complete.

PE-09010 Library & Community Center

Temporary Facilities

Buildings

and

Facilities

$793,181 $135,673 $0 $412 $0 $23,861 $111,400 86% Construction Apr 15 After final invoices are received, project will remain

open until warranty period is over. Demobilization

when Mitchell Library has opened.

MULTI-YEAR PROJECTS

Page 8 of 30

Attachment C

Total





GENERAL FUND


PE-10002 Ventura Community Center

and Park

Buildings

and

Facilities

$477,219 $462,187 $249,196 $38,307 $0 $96,945 $77,739 100% Complete Aug 13 Construction completed Aug 2013.

PE-11000 Main Library New

Construction and

Improvements

Buildings

and

Facilities

$23,202,067 $23,202,067 $578,442 $163,395 $0 $20,436,139 $2,024,092 91% Construction Dec 14 Construction started June 2013

PE-11012 Temporary Main Library Buildings

and

Facilities

$542,218 $445,783 $387,398 $42,218 $0 $4,888 $11,279 98% Construction Dec 14 Conversion of Art Center auditorium opened May

2013. This project must stay open as restoration of

the Temp Main will occur when the Main Library

reopens, which is expected to be Dec 2014.

PE-12011 Newell Road Bridge / San

Francisquito Creek Bridge

Replacement

Streets

and

Sidewalks

$782,415 $782,415 $250,514 $78,419 $0 $271,176 $182,307 77% Pre-Design Jan 14 Project planning process has been modified to include

an EIR analysis of multiple project alternatives.

Council approved the contract amendment to the

consultant to begin the alternatives analysis.

PE-12012 Eleanor Pardee Park

Improvements

Parks

and

Open Space

$700,002 $699,682 $640 $26,001 $0 $0 $673,041 4% Construction Feb 14 The construction contract is currently scheduled to go

to Council for approval in Fall 2013. Construction is

expected to be completed in Feb 2014

PE-13005 City Hall/King Plaza

Landscape

Parks

and

Open Space

$51,337 $51,337 $0 $1,337 $0 $0 $50,000 3% Design Jan 14 Currently in design phase, public outreach is expected

to take place in spring of 2014.

PE-13007 El Camino Park Dog Park Parks

and

Open Space

$260,977 $260,977 $0 $977 $0 $0 $260,000 N/A N/A N/A Environmental analysis determined this project not to

be viable. To be closed in FY14.

PE-13011 Charleston/Arastradero

Corridor Project

Streets

and

Sidewalks

$493,384 $493,384 $0 $32,880 $0 $0 $460,504 7% Design Nov 14 Consultant has been selected and a contract is

expected to be awarded in Nov 2013.

PE-13022 University Avenue

Pedestrian/Bicycle Underpass

Rehabilatation

Streets

and

Sidewalks

$212,869 $212,869 $151,032 $27,869 $0 $26,008 $7,959 100% Complete Dec 12 Construction has been completed, under warranty

period for 1 year.

PE-98020 Police Building Project Buildings

and

Facilities

$4,299,090 $102,171 $0 $7,252 $0 $0 $94,919 98% Design TBD Project currently on hold.

PF-01002 Civic Center Infrastructure

Improvements

Buildings

and

Facilities

$16,041,182 $809,748 $352,444 $70,677 $0 $109,634 $276,993 98% Post-construction Dec 13 Civic Center Improvements are in the punch-list stage

(final electrical panel tracing is still outstanding).

Project must stay open.

PF-05002 Municipal Service Center

Renovation

Buildings

and

Facilities

$191,487 $0 $0 $0 $0 $0 $0 N/A N/A N/A Project on hold per City Manager.

PF-05003 Foothills Park Interpretive

Center Improvements

Buildings

and

Facilities

$350,158 $92,577 $0 $7,869 $0 $0 $84,708 76% Construction Mar 14 Preliminary HVAC design.

PF-07000 Art Center Electrical &

Mechanical Upgrades

Buildings

and

Facilities

$7,764,485 $2,419,015 $2,298,872 $119,288 $0 $27,961 ($27,106) 100% Complete Dec 12 Project completed as of 6/30/2013. Project to be

closed in FY14.

PF-09000 Children's Theater

Improvements

Buildings

and

Facilities

$370,199 $370,199 $0 $30,199 $0 $234,869 $105,131 72% N/A N/A Combined into PE-14015. Project will be closed in

FY14.

PO-11000 Sign Reflectivity Upgrade Streets

and

Sidewalks

$193,445 $193,445 $135,742 $638 $0 $0 $57,065 71% Design Mar 14 Sign assessment complete. All data is being

processed for inclusion in GIS

PO-11001 Thermoplastic Lane Marking

& Striping

Streets

and

Sidewalks

$350,000 $242,403 $74,614 $0 $0 $7,484 $160,305 54% Ongoing Jun 17 On-going annual contract in conjunction with PE-

86070 (Streets Maintenance Program Projects).

Page 9 of 30

Attachment C

Total

Budget FY 2013 Budget Estimated

Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion

Number Title Category Inception Budget Expenditures Adjustments* Contingencies Encumbrances Balance Complete Status Date Comments

VR-01001 MSC Fuel Storage Tank /Svc Island

Replacement

Minor $2,609,597 $79,545 $11,942 $0 $11,770 $2,001 $53,832 98% Ongoing Feb 14 ADC, Inc revising design

then bid will be put out

for construction.

VR-06801 Replace City-Wide Fuel Transaction and

Inventory Management System

Minor $285,000 $109,838 $0 $0 $0 $23,851 $85,987 70% Ongoing Jun 14 Assessment of new

system will be completed

once upgrade of

Assetworks is completed.

VR-07001 Automated Motor Pool Reservation and

Vehicle Key Management System

Minor $125,000 $34,465 $23,486 $0 $0 $2,875 $8,104 94% Ongoing Jun 14 Pool vehicles at MSC and

City Hall have been

added into system.

Employees have been

trained on how to reserve

a vehicle. Modifications

of contract by end of

FY14.

VR-11000 Vehicle Replacement Minor $1,578,325 $807,246 $474,627 $0 $0 $0 $332,619 79% Ongoing Mar 14 Two vehicles remain to

be purchased. Waiting

for specifications to be

written.

VR-12001 In-Ground Vehicle Lift Minor $450,000 $400,000 $316,475 $0 $0 $0 $83,525 81% Complete Jun 13 Project is complete and

will be closed. Funds will

be returned to funding

source in FY 2014.

VR-13000 Vehicle Replacement Minor $3,415,767 $3,415,767 $487,965 $0 $0 $1,048,719 $1,879,084 45% Ongoing Jun 14 Specifications are still

being written for five

vehicles.

VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $561,733 $262,860 $0 $0 $0 $24,292 $238,568 58% Ongoing Jun 14 Assessment of next step

to be completed pending

results of Fleet

Maintenance Study.


MINOR PROJECTS

MULTI-YEAR PROJECTS

INTERNAL SERVICE FUND

VEHICLE REPLACEMENT AND MAINTENANCE FUND


Page 10 of 30

Attachment C

Total


Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion

Number Title Category Inception Budget Expenditures Adjustments* Contingencies Encumbrances Balance Complete Status Date Comments


MINOR PROJECTS


VEHICLE REPLACEMENT AND MAINTENANCE FUND


VR-07002 Diesel Truck Engine Emissions Retrofits Multi-Year $846,488 $54,760 $29,415 $0 $0 $0 $25,345 97% Ongoing Dec 15 Next set of Diesel

Particulate Filters (DPF)

not needed until FY 2015.

BAO will be needed to

cover difference in bid

amount.

VR-92006 Fuel Tank Storage/Upgrade Multi-Year $260,378 $102,561 $92,897 $0 $0 $0 $9,664 96% Design Jun 14 Card reader installed and

punch list completed.

Additional scope to be

added to bolster reliability

of system.

Page 11 of 30

Attachment C


TECHNOLOGY FUND

Total


Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments

Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date

TE-01012 IT Disaster

Recovery Plan

Minor $578,626 $578,337 $53,544 $0 $0 $75,002 $449,792 22% Construction Jun-15 A disaster recovery and business

continuity assessment is

underway which will determine

disaster recovery requirements

and feed into an overall disaster

recovery plan.

TE-05003 Internet Site

Upgrade

Minor $197,738 $0 $0 $0 $0 $0 $0 100% Complete Jun-13 Request has been submitted to

close this CIP.

TE-08004 Fire Mobile Data

Computer

Minor $250,000 $69,199 $8,116 $0 $0 $1 $61,082 76% Construction May-14 Final phase of project to replace

Fire Mobile Data Computer due

to new apparatus that has come

online.

TE-09000 Public Safety

Computer-Aided

Dispatch

Replacement

Minor $1,300,000 $1,198,293 $233,668 $0 $0 $0 $964,625 26% In Progress Dec-13 Computer Aided Dispatch (CAD)

hardware and software installed,

training and configuration to be

completed . Records

Management System (RMS)

contract signed for the second

portion.


INFORMATION TECHNOLOGY DEPARTMENT

MINOR PROJECTS

Page 12 of 30

Attachment C


TECHNOLOGY FUND

Total






MINOR PROJECTS

TE-11002 Police Mobile In-

Car Video System

Replacement

Minor $310,000 $305,412 $0 $0 $0 $0 $305,412 1% Construction Dec-13 RFP process completed and

contract awarded. Installation

and training to be completed.

TE-11001 Library Computer

System Software

Minor $500,000 $499,925 $0 $0 $0 $70,250 $429,675 14% Pre-design Jun-14 Working with Information

Technology Department to create

the Request for Information

(RFI).

TE-95016 Permit

Information

Tracking System

Multi-Year $980,050 $176,648 $0 $0 $0 $0 $176,648 82% Construction Jun-15 Live, remaining funds to be

utilized as enhancements to the

system.

TE-02013 Institutional

Network (I-Net)

Multi-Year $1,000,000 $575,887 $0 $0 $0 $0 $575,887 42% Construction Jun-15 In construction phase. Remaining

funds to be utilized to purchase

equipment for live broadcasts

from community centers.

TE-07006 SAP Continuous

Improvement

Project

Multi-Year $8,898,680 $95,694 $0 $0 $0 $67,377 $28,317 100% On hold Jun-15 Road mapped enhancement

efforts funded by this CIP are on

hold pending results from an

Enterprise Resource Planning

(ERP) system evaluation slated

for FY2014.

TE-99010 Acquisition of

New Computers

Multi-Year $362,350 $259,815 $146,741 $0 $0 $0 $113,074 69% Construction Jun-15 This is an ongoing project for the

acquisition of new computers.

TE-00010 Telephone

System

Replacement

Multi-Year $2,646,587 $2,544,583 $1,692,825 $0 $0 $96,807 $754,951 71% Construction Dec-13 Phase 1 complete: Upgrade of

high-speed network and

implementation of new telephone

system. Phase 2: scheduled for

Dec 2013.

TE-13001 Interactive Voice

Response System

Multi-Year $200,000 $200,000 $0 $0 $0 $0 $200,000 0% Pre-design Jun-14 Currently in kick-off stage. The

new phone system deployment is

a dependency of starting this

project, which has recently been

deployed.

MULTI-YEAR PROJECTS

MINOR PROJECTS

Page 13 of 30

Attachment C


TECHNOLOGY FUND

Total






MINOR PROJECTSTE-13002 ESS/MSS

Enhancements

Multi-Year $150,000 $150,000 $0 $0 $0 $0 $150,000 0% On hold Jun-15 This project is dependent on

another project to us to bring the

system up to a higher

enhancement pack, which has

been placed on hold by the SAP

Steering Committee until the

results are received from an ERP

system evaluation in FY2014.

Page 14 of 30

Attachment C


TECHNOLOGY FUND

Total






MINOR PROJECTSTE-13003 SAP Refuse

Billing

Improvements

Multi-Year $250,000 $250,000 $0 $0 $0 $0 $250,000 0% On hold Jun-15 The start of the project is

dependent upon the completion of

a GreenWaste system upgrade,

which is scheduled to be

completed in FY2014.

TE-13004 Infrastructure

Management

System

Multi-Year $300,000 $300,000 $0 $0 $0 $1 $299,999 0% Pre-design Dec-14 Currently in the discovery phase.

MULTI-YEAR PROJECTS

Page 15 of 30

Attachment C


TECHNOLOGY FUND

Total






MINOR PROJECTSTE-02015 Citywide GIS

Data,

Infrastructure and

Applications

Multi-Year $2,229,130 $209,087 $209,086 $0 $0 $0 $0 100% Complete Jun-13 Request has been submitted to

close this CIP.

TE-05000 Radio

Infrastructure

Replacement

Multi-Year $2,565,980 $1,825,895 $103,016 $0 $0 $233,456 $1,489,423 42% Ongoing Dec 16 Maintenance to the Radio

Infrastructure continues.

Purchase of multi-band radios in

Phase I.

TE-06001 Library Radio

Frequency

Identification

(RFID)

Implementation

Multi-Year $810,000 $607,860 $42,977 $0 $0 $19,264 $545,618 33% Construction Jun-15 Start date of the project is

dependent upon the New

Technology for Mitchell Park

Library project.

TE-07000 Enterprise

Application

Infrastructure

Upgrade

Multi-Year $2,297,000 $549,500 $33,600 $0 $0 $1,408 $514,492 78% Construction Dec-15 Road mapped enhancement

efforts funded by this CIP are on

hold pending results from an ERP

system evaluation slated for

FY2014.

TE-10000 Collections

Software

Multi-Year $91,725 $9,725 $6,825 $0 $0 $0 $2,900 97% Complete Jun-14 Live, remaining funds to be used

for maintenance of system.

MULTI-YEAR PROJECTS

Page 16 of 30

Attachment C


TECHNOLOGY FUND

Total






MINOR PROJECTSTE-10001 Utility Customer

Billing System

Multi-Year $350,000 $341,526 $75,438 $0 $0 $4,500 $261,588 25% Ongoing Dec-15 Enhancements to "My Utilities

Account" online application were

completed and we are currently

assessing the application's future

capabilities.

TE-11005 Implementation

of Restructured

Tiered Rates on

Bills

Multi-Year $200,000 $200,000 $10,000 $0 $0 $0 $190,000 5% Construction Dec-13 There is a pilot project

commencing and some changes to

the invoice may be required based

on customer feedback.

TE-12001 Development

Center Blueprint

Multi-Year $1,738,001 $1,728,771 $105,766 $0 $0 $229,049 $1,393,955 20% Construction Jul-15 Phases I and II implemented,

which upgraded Accela to

provide mobile access in the

field.

Page 17 of 30

Attachment C

Total


Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion

Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments

EL-04010 Foothills System Rebuild Minor $856,517 $109,255 $73,668 $0 $0 $35,587 96% Construction Oct 13 Portions of this project have been

completed. The sections crossing the

Palo Alto Country Club still remain

under construction.

EL-09004 W. Charleston/Wilkie Way to

South City Limit 4/12 kV

Conversion

Minor $1,062,466 $635,000 $0 $0 $0 $635,000 40% Construction Jun 14 Construction is 95% complete.

Remaining portion is delayed until the El

Camino Real rebuild project is

completed as they are connected.

EL-10008 Advanced Metering

Infrastructure System

Minor $313,885 $254,343 $49,746 $0 $84,452 $120,145 62% Design Ongoing Phase 2 - implementation and planning

for pilot projects are in progress.

EL-11001 Torreya Court Rebuild Minor $103,301 $64,030 $48,406 $0 $0 $15,624 85% Complete

EL-11004 Hewlett Subdivision Rebuild

Los Trancos

Minor $817,050 $587,824 $394,417 $0 $0 $193,407 76% Complete

EL-11006 Rebuild UG District 18 Minor $354,298 $304,290 $61,335 $0 $0 $242,955 31% Design Mar 15 Design completed, will require

additional money to complete the work.

This will be requested for FY 15 budget,

and will then start bid process.

EL-12002 Hanover 22 - Transformer

Replacement

Minor $1,200,450 $1,200,450 $1,106,441 $0 $94,009 $0 95% Construction Dec 13 As-built drawings still need to be

processed and transferred to record set

drawings.

ELECTRIC FUND

FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS

ENTERPRISE FUND

UTILITIES DEPARTMENT

MINOR PROJECTS

Page 18 of 30

Attachment C

Total




ELECTRIC FUND


ENTERPRISE FUND


MINOR PROJECTSMULTI-YEAR PROJECTS

EL-02010 SCADA System Upgrades Multi-Year $822,565 $153,375 $3,877 $0 $0 $149,498 82% Construction Jun 14 Obtaining approval for sole source

contract with Efacec ACS to perform

this upgrade.

EL-04012 Utility Site Security

Improvements

Multi-Year $1,125,373 $619,657 $123,661 $0 $12,981 $483,015 50% Construction Ongoing Evaluating bids for Quarry, Hanover,

Hansen Way and Park Blvd. substations.

EL-05000 El Camino Underground

Rebuild

Multi-Year $1,925,994 $448,910 $52,623 $0 $0 $396,287 79% Construction Mar 14 Project estimate completed, waiting for

availablity of CPAU crews to start

construction and complete work.

EL-11008 Rebuild UG District 19 Multi-Year $161,286 $106,315 $1,435 $0 $0 $104,880 35% Design Jun 14 Preparation of project cost estimate is in

progress.

EL-06001 230 KV Electric Intertie Multi-Year $606,154 $170,412 $7,889 $0 $2,450 $160,073 74% Pre-design Ongoing Stanford Utilities has expressed interest

in Stanford Linear Accelerator Center

(SLAC) - Quarry Road Substation 60kV

tie. Preliminary power flow and

feasibility study complete,

interconnection at Quarry Substation

appears feasible. Working with Stanford

and DOE to encourage SLAC

participation in this project.

EL-06002 Underground District 45 Multi-Year $3,622,018 $213,630 $68,774 $0 $2,961 $141,895 60% Construction Jan 14 Electric work and customer connections

completed. Waiting for completion of

AT&T work and pole removal to close

project.

Page 19 of 30

Attachment C

Total




ELECTRIC FUND


ENTERPRISE FUND


MINOR PROJECTS

EL-08000 E. Charleston 4/12kV

Conversion

Multi-Year $668,125 $375,965 $61,849 $0 $237,186 $76,930 88% Construction Jun 14 Construction of portions of this project

completed. The remaining work is to be

re-bid due to scope change.

EL-09000 Middlefield Underground

Rebuild

Multi-Year $649,489 $562,595 $541,773 $0 $152,282 ($131,460) 120% Design Mar 15 Construction of portions of this project

in progress. The remaining work is to be

re-bid due to scope change.

EL-09003 Rebuild UG District 17

(Downtown)

Multi-Year $1,251,693 $729,365 $244,936 $0 $0 $484,429 60% Complete Construction completed.

EL-10006 Rebuild UG District 24 Multi-Year $1,350,481 $975,116 $48,235 $0 $272,117 $654,764 52% Design Jun 14 Preparation of construction estimate in

progress.

EL-13006 Sand Hill/Quarry 12kV Tie Multi-Year $50,011 $50,011 $120 $0 $0 $49,891 0% Design TBD Design in progress.

EL-13007 Underground distribution

System Security

Multi-Year $300,000 $300,000 $0 $0 $0 $300,000 0% Pre-design TBD No work started due to limited staff

availability.

EL-13008 Upgrade electric Estimating

System

Multi-Year $150,000 $150,000 $0 $0 $0 $150,000 0% Design TBD Working with contractor on scope of

work to complete this project. Staff may

need to go back out to bid.

MULTI-YEAR PROJECTS

Page 20 of 30

Attachment C

Total




ELECTRIC FUND


ENTERPRISE FUND


MINOR PROJECTS

EL-10009 Street Light System

Conversion Project

Multi-Year $3,479,558 $2,961,330 $802,947 $0 $48,433 $2,109,950 39% Ongoing Mar 14 Bid award for Phase III delayed due to

ARB review. Bid to be awarded Nov

13.

EL-11003 Rebuild UG District 15 Multi-Year $481,079 $469,486 $276 $0 $0 $469,210 2% Pre-design TBD No work started due to limited staff

availability.

EL-11007 Rebuild Greenhouse Condo

Area

Multi-Year $508,843 $378,085 $30,701 $0 $0 $347,384 32% Design Jun 14 Estimate completed. Will start bid

process.

EL-11010 UG District 47 - Middlefield,

Homer Avenue, Webster

Street and Addison Avenue

Multi-Year $1,855,574 $1,825,346 $31,086 $0 $2 $1,794,258 3% Design Dec 14 Project estimate preparation in progress.

EL-11014 Smart Grid Technology

Installation

Multi-Year $502,846 $488,233 $215,888 $0 $252,865 $19,480 96% Design Jan 17 Two pilot projects are in progress.

EL-11015 Reconductor 60kV Overhead

Transmission System with

ACCR conductor

Multi-Year $3,352,412 $3,136,176 $1,687,876 $0 $1,057,606 $390,694 88% Construction Aug 13 Phase 1 completed, Phase 2 to start

construction in Aug 2013.

EL-12001 UG District 46 -

Charleston/El Camino Real

Multi-Year $153,954 $99,883 $0 $0 $0 $99,883 35% Pre-design Jun 14 No work started due to limited staff

availability.

EL-12003 Hopkins Substation Rebuild Multi-Year $250,000 $0 $0 $0 $0 $0 0% Balance of $250K returned to reserves at

year-end.

EL-13004 Hansen Way/Hanover 12kV

Ties

Multi-Year $75,000 $75,000 $0 $0 $0 $75,000 0% Pre-design Jun 14 Project on hold as design alternatives are

being developed and considered.

EL-13005 Colorado 20/21-Transformers

Replacements

Multi-Year $100,000 $0 $0 $0 $0 $0 0% Balance of $100K returned to reserves at

year-end.

MULTI-YEAR PROJECTS

Page 21 of 30

Attachment CFY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS

Total




GS-08000 Gas Station 2 Rebuild Minor $207,007 $99,752 $89,729 $0 $0 $10,023 95% Complete


GS-10000 Gas Station 3 Rebuild Minor $207,007 $100,461 $91,972 $0 $0 $8,489 96% Design Design completed. Delivery of the

station is postponed until Summer

2014 due to PG&E work at the

location.


GS-13003 Cooperatively-owned Back-

up Generators

Minor $315,000 $315,000 $0 $0 $0 $315,000 0% Pre-design TBD

ENTERPRISE FUND


MINOR PROJECTS

GAS FUND

Page 22 of 30

Attachment CFY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS

Total




ENTERPRISE FUND


GAS FUND

GS-01019 Global Positioning System Multi-Year $381,062 $82,448 $0 $0 $0 $82,448 78% Construction Jun 14 Integrating field data into mapping

system, defining additional equipment

needs.

GS-08011 GMR - Project 18 Multi-Year $5,870,883 $2,014,369 $1,577,676 $0 $324,693 $0 100% Complete Combined GMR 18/19A - retention

payment to be paid by Sep 13.

GS-09002 GMR - Project 19 Multi-Year $5,787,828 $5,484,734 $965,728 $0 $3,628,047 $890,959 40% Construction Jul 14 Combined GMR 19B-21.Consruction

started Mar 13

GS-10001 GMR - Project 20 Multi-Year $6,616,749 $6,586,508 $66,667 $0 $5,417,474 $1,102,367 40% Construction Jun 14 Combined GMR 19B-21.Consruction

started Mar 13.

GS-11000 GMR - Project 21 Multi-Year $6,667,478 $6,657,013 $778,292 $0 $5,144,373 $734,348 40% Construction Jul 14 Combined GMR 19B-21.Consruction

started on Mar 13.

GS-11002 Gas System Improvements Multi-Year $514,349 $337,505 $111,624 $0 $25,881 $200,000 61% Ongoing TBD This project addresses ongoing capital

system improvements

GS-12001 GMR - Project 22 Multi-Year $94 $94 $94 $0 $0 $0 100% Design Jun 15 Construction funds to be delayed until

FY 2014.

GS-13002 General Shop

Equipment/Tools

Multi-Year $50,000 $50,000 $0 $0 $0 $50,000 0% TBD

MULTI-YEAR PROJECTS

Page 23 of 30

Attachment C

Total




WS-09000 Seismic Water Tank Valve Minor $4,100,000 $4,074,400 $3,226 $0 $7,013 $4,064,161 1% Design Jul 14 Final report completed in Nov 10,

Mayfield seismic retrofit 100%

completed; Boronda reservoir

construction will commence Feb 14

and completed by Jul 14.

WS-13003 GPS Equipment Upgrade Minor $200,000 $200,000 $0 $0 $0 $200,000 0% Pre-Design Jun 14 Working with Asset Management

on group development.

WS-13004 Asset Management Mobile

Deployment

Minor $100,000 $100,000 $0 $0 $0 $100,000 0% Pre-Design Jun 14 Working with group development.

WS-13006 Water Meter Shop

Renovations

Minor $115,000 $115,000 $27,852 $0 $0 $87,148 24% Design Jun 14 Funding Operations efforts and

providing ongoing support.

WATER FUND


ENTERPRISE FUND


MINOR PROJECTS

Page 24 of 30

Attachment C

Total




WATER FUND


ENTERPRISE FUND


MINOR PROJECTS

WS-07000 Water Regulation Station

Improvements

Multi-Year $470,001 $341,036 $14,124 $0 $30,136 $296,776 37% Design Jul 16 Design to be completed by Dec 13.

WS-07001 Water Recycling Facilities Multi-Year $901,126 $405,829 $11,310 $0 $193,914 $200,605 78% Pre-Design Jun 16 Preparing Environmental Impact

Report (EIR). Construction to be

completed in 2016.

WS-08001 Water Reservoir Coating

Improvements

Multi-Year $2,550,491 $2,335,637 $26,503 $0 $57,619 $2,251,515 12% Design Jul 16 Construction to start Feb 14 on

Boronda.

WS-08002 Emergency Water Supply

Project

Multi-Year $36,306,630 $16,679,580 $9,549,960 $0 $5,876,175 $1,253,445 97% Construction Dec 13 El Camino reservoir, well, PS

construction 75% complete.

Mayfield Pump Station construction

100% complete. Wells

rehabilitation construction 100%

complete.

WS-09001 WMR - Project 23 Multi-Year $3,136,843 $1,995,799 $1,871,110 $0 $124,689 $0 100% Construction Jun 13 Council approved in Apr 12; project

completed; commenced ABM and

GIS/Topobase updating process.

MULTI-YEAR PROJECTS

Page 25 of 30

Attachment C

Total




WATER FUND


ENTERPRISE FUND


MINOR PROJECTS

WS-10001 WMR - Project 24 Multi-Year $3,259,205 $3,052,947 $2,396,585 $0 $366,578 $289,784 91% Construction Jun 13 Council approved in Apr 12; project

completed; commenced ABM and

GIS/Topobase updating process.

WS-11000 WMR - Project 25 Multi-Year $3,444,709 $3,436,906 $3,984 $0 $0 $3,432,922 0% Design Dec 14 Awaiting core-drill contract to be

setup by Purchasing to complete the

bid package of WMR-Project 25.

WS-11003 Water Distribution System

Improvements

Multi-Year $494,011 $424,336 $98,398 $0 $5,000 $320,938 35% Ongoing Jun 14 This project addresses ongoing

capital distribution system

improvements.

WS-11004 Water System Supply

Improvements

Multi-Year $493,995 $430,968 $71,324 $0 $62,162 $297,482 40% Ongoing Jun 14 This project addresses ongoing

capital supply system

improvements.

WS-12001 WMR - Project 26 Multi-Year $305,000 $305,000 $0 $0 $0 $305,000 0% Pre-Design Jun 14 Awaiting additional resource

availability to start the design of

WMR-Project 26; Cal Ave (WMR

26A) design complete and will

piggy back on Transportation bid

package to start construction Dec 13

through Jun 14.

WS-13002 Fusion and General

Equipment/Tools

Multi-Year $50,000 $50,000 $24,055 $0 $0 $25,945 48% Ongoing Dec 14 This project addresses the purchase

of PE fusion equipment for

Operations to perform their work.

MULTI-YEAR PROJECTS

Page 26 of 30

Attachment CFY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS

Total




WC-11000 WC Reh/Aug. Prj 24 Multi-Year $3,119,809 $3,119,809 $152,782 $0 $0 $2,967,027 5% Design Aug 14 This project will also include the

WC Reh/Aug Prj 25 and the

design effort started May 13 with

construction complete by Aug 14.

WC-12001 WC Reh/Aug. Prj 25 Multi-Year $3,212,000 $3,212,000 $53,498 $0 $32,002 $3,126,500 0% Design Aug 14 This project will also include the

WC Reh/Aug Prj 24 and the

design effort started May 13 with

construction complete by Aug 14.

WC-13001 WC Rehab/Aug. Prj 26 Multi-Year $0 $0 $0 $0 $0 $0 0% Pre-design Aug 15 Awaiting additional resource

availability to start the design of

WC Reh/Aug Prj 26.

WC-13002 Fusion and General

Equipment/Tools

Multi-Year $52,187 $52,187 $24,055 $0 $0 $28,132 0% Ongoing TBD This project addresses replacing

PE fusion tools needed by

WGWW Operations to perform

their work.

WC-15002 Wastewater System

Improvements

Multi-Year $348,403 $267,870 $20,291 $0 $0 $247,579 29% Ongoing TBD This project addresses on going

capital system improvements.

MULTI-YEAR PROJECTS

ENTERPRISE FUND


WASTEWATER COLLECTION FUND

Page 27 of 30

Attachment CENTERPRISE FUND

REFUSE FUND


Total Budget FY 2013 Budget Estimated



RF-09004 LATP Site Development

Preparation

Minor $200,000 $21,349 $0 $0 $0 $21,349 89% Complete Project was successfully completed.

Consultant's environmental risk

assessment for cleanup of site was

approved by regulatory agency for Areas

A and B.

RF-10002 Flare Relocation Project Minor $867,734 $774,280 $33,284 $0 $715,936 $25,060 97% Construction Mar 14 Design, permitting and bidding was

completed in late 2011 and the bids

exceeded available budget. A modified

design and a rebid was completed and a

contract was approved. A BAO was also

approved and construction work is

expected to be completed by Dec 13

with testing complete by Mar 14.

RF-07001 Relocation of Landfill Facilities Multi-Year $825,968 $429,025 $222,833 $0 $180,175 $26,017 97% Construction Sep 13 The relocation of the Recycling Center

has been cancelled. Improvements to the

permanent Household Hazardous Waste

(HHW) facility at the wastewater

treatment plant property have been

proceeding. Final design and permitting

was completed and bid in mid 2012. No

bids were received due to a purchasing

problem. Rebid and a contract was

approved on Jan 13 along with a BAO

for $205,150. All permit sign-offs are

expected in Sep 13.

RF-10003 Drying Beds, Material Storage and

Transfer Area

Multi-Year $122,700 $53,031 $0 $0 $0 $53,031 57% Complete Additional material storage bunkers have

been constructed at the MSC. Drying

beds currently located on the 10 acres

that was subject to Measure E are to be

relocated inside the RWQCP under a

future CIP.

RF-11001 Landfill Closure Multi-Year $6,718,404 $6,010,110 $241,524 $0 $212,870 $5,555,716 17% Construction Dec 14 Construction was completed in Mar 12

for the undergrounding of environmental

control systems in the closed sections of

the landfill. Design for the Phase IIC

cap is underway. Capping work is

scheduled to be completed by Dec 14.


MINOR PROJECTS

MULTI-YEAR PROJECTS

Page 28 of 30


Total Budget FY 2013 Budget Estimated



SD-06102 San Francisquito Creek Storm

Water Pump Station

Multi-Year $6,387,642 $48,836 $12,591 $0 $0 $36,245 99% Complete Jun 19 Required mitigation monitoring for 10

years (through FY 2019) is the only

remaining task.

SD-06104 Connect Clara Drive Storm Drains

to Matadero Pump Station

Multi-Year $953,480 $750,000 $0 $0 $0 $750,000 90% Design Feb 14 Project design is being performed by

in-house staff. New construction

funding has been programmed for FY

2014.

SD-10101 Southgate Neighborhood Storm

Drain Improvements

Multi-Year $1,073,768 $982,702 $119,702 $0 $149,827 $713,173 90% Design Aug 13 Design to be completed by end of

August and bid opening scheduled for

October. Construction to end by Apr

14.

SD-11101 Channing Avenue/Lincoln Avenue

Storm Drain Improvements

Multi-Year $5,911,374 $3,903,389 $1,739,329 $0 $1,132,492 $1,031,568 5% Pre-design Apr 14 Phase I & Phase II are complete.

Phase III design was completed Feb

13 and construction scheduled for

Summer 2014. Construction to be

completed by Dec 14.

MULTI-YEAR PROJECTS

STORM DRAINAGE FUND

ENTERPRISE FUND


Page 29 of 30


Total




WQ-10001 Plant Master Plan Minor $1,554,497 $644,899 $322,701 $0 $295,594 $26,604 98% Construction Jun 14 Long Range facilities Plan Report 100%

completed Oct 12; BAO for Biosolids Plan

completed in Jan 13 for $421,678.

Biosolids Facility Plan to be completed by

Jun 14. Biosolids Facility Plan 60%

complete.

WQ-04011 Facility Condition Assessment

and Retrofit

Multi-Year $5,123,313 $2,953,032 $747,814 $0 $0 $2,205,218 57% Design Jun 14 Ongoing retrofit projects. Facility Repair

and retrofit Project #2 construction

completed. Facility Repair and Retrofit

Project #3 at 90% design.

MINOR PROJECTS

ENTERPRISE FUND


WASTEWATER TREATMENT FUND

MULTI-YEAR PROJECTS

Page 30 of 30

Attachment D

Project Category Department/Fund Project Title FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

Community Services - General Fund :

Land & Land Improvements AC-86017 Art in Public Places $21,556 $17,256 $77,956 $17,171 $59,526

Planning & Community Environment - General Fund :

Streets & Sidewalks PL-05030 Traffic Signal Upgrades 39,983 278,187 183,141 244,272 385,302

Public Works - General Fund :

Streets & Sidewalks PE-86070

Street Improvements (Street Improvement

Fund) 3,702,381 3,323,063 4,710,791 3,170,679 7,097,782

Building & Facilities PF-00006 Roofing Replacement 21,073 227,495 104,617 319,495 246,068

Building & Facilities PF-01003 Building Systems Improvements 114,152 36,053 74,876 59,798 34,320

Building & Facilities PF-02022 Facility Interior Finishes 47,116 11,076 23,874 234,085 70,609

Building & Facilities PF-93009 ADA Compliance 121,617 216,133 9,994 167,537 10,019

Streets & Sidewalks PO-05054 Street lights Improvements 15,970 32,976 159,070 61,844 69,707

Streets & Sidewalks PO-89003 Sidewalk Improvements 1,675,527 952,503 1,611,917 1,673,715 1,864,954

Public Works - Storm Drainage Fund :

SD-06101 Storm Drain System Replacement 445,582 81,878 488,793 242,488 745,927

Public Works - Wastewater Treatment Fund :

WQ-80021 RWQCP Plant Equipment Replacement 2,544,261 403,293 66,916 589,965 1,840,887

WQ-80022 RWQCP System Flow Metering 56,245 0 28,468 0 0

Electric Fund :

EL-02011 Electric Utility GIS 39,414 188,231 321,713 175,382 127,798

EL-06005 Fiber Optics Ring System Improvements 58,124 5,531 0 0 0

EL-06006

Fiber Optics Customer Design and

Connection Services 195,808 17,203 0 0 0

EL-89028 Electric Customer Connections 1,467,233 1,702,232 1,882,242 2,522,815 2,802,451

EL-89031 Communications System Improvements $21,784 $0 $3,501 $0 $3,345

EL-89038 Substation Protection Improvements 94,411 133,185 129,086 200,418 188,049

EL-89044 Substation Facility Improvements 93,735 3,133 148,871 180,672 60,458

EL-98003

Electric Distribution System Reconstruction

and Improvements 1,265,486 1,330,082 1,608,521 2,389,593 1,453,123

Fiber Optics Fund :

FO-10000 Fiber Optic Customer Connections 0 68,373 88,061 125,913 291,425

FO-10001 Fiber Optic Network System Improvements 0 34,614 327,736 448,950 137,878

Continuous Capital Projects

Five Years of Expenditures for Fiscal Years 2009-2013

Page 1 of 211/12/2013

Attachment D

Project Category Department/Fund Project Title FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

Continuous Capital Projects

Five Years of Expenditures for Fiscal Years 2009-2013

Gas Fund :

GS-02013

GS-03007 Directional Boring Equipment 59,410 0 162 20,160 0

GS-03002

GS-04003

GS-05002 Gas Main Replacements 38,121 87,706 86,159 54,157 0

GS-03008

Polyethylene Fusion Equipment

Replacement 35,650 0 444 0 24,055

GS-03009 System Extensions-Unreimbursed 12,000 4,005 7,718 0 90,838

GS-06001 Gas Main Replacements, GMR-Project 16 2,423,677 89,180 127,056 0 0

GS-07002 Gas Main Replacements, GMR-Project 17 912,018 3,681,252 211,515 139,958 577

GS-80017 Gas System Extensions 356,666 347,412 471,001 605,635 932,035

GS-80019 Gas Meters and Regulators 244,129 313,598 294,191 325,988 25,652

Wastewater Collection Fund:

WC-02002

WC-03003

WC-04002

Sewer System Rehabilitation and

Augmentation, Project 15,16 and 17 8,840 27,141 122,870 57,715 0

WC-05003

WC-06003

WC-07004


Augmentation, Project 18,19 and 20 2,154,931 1,761,725 94,468 188,511 241,489

WC-08012

WC-09001

WC-10002


Augmentation, Project 21,22 and 23 285,858 543,313 1,928,374 1,023,537 2,139,395

WC-80020 Sewer System Extensions 370,253 251,152 224,066 270,793 445,570

WC-99013 Sewer Manhole Rehabilitation 48,227 168,722 378,841 357,343 555,382

Water Fund :

WS-02003 Water Main Replacements, Project 16 19,695 0 0 0 0

WS-02014 Water-Gas Wastewater utilities GIS Data 33 204,583 289,694 222,244 282,573

WS-06002 Water Main Replacements, Project 20 93,554 349 10,821 0 0

WS-07003 Water Main Replacements, Project 21 226,559 1,383,427 1,432,826 528 0

WS-80013 Water System Extensions 295,194 285,945 258,968 551,131 528,788

WS-80014 Service and Hydrant Replacements 104,951 43,538 44,232 151,928 359,994

WS-80015 Water Meters 14,712 2,298 0 34,000 4,183

Page 2 of 211/12/2013

city of palo alto (id # 4193) finance committee staff report

Documents