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City of Pinellas Park

Fac;ade Improvements Reimbursement Grant Program

Application Guidelines and Criteria

This packet includes the guidelines and forms required for submitting a Fa~ade Improvements Reimbursement Grant application to the City of Pinellas Park.

□ Fac;ade Improvement Grant Program Application Guidelines and Criteria

□ Map depicting Pinellas Park's Community Redevelopment Area

□ Application - Two (2) pages

□ Program Description Form

□ Project Budget Form

□ Affidavit - Signed by property owner and notarized

□ Checklist for Fac;ade Improvements Reimbursement Grant Application - Staff Review

llPage Updated 1/29/2021

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City of Pinellas Park Facade Improvements Reimbursement Grant Program

Guidelines and Criteria

1. Purpose

Theo Pinellas Park Fac;:ade Improvement Reimbursement Grant Program was established to encourage businesses within the Community Redevelopment Area (CRA) to improve the fac;:ades of their buildings. Improving the physical appearance - of buildings within. the CRA promotes the attraction and retention of business operation in the Area, halts property value deterioration, promotes economic growth in theoArea, and preserves the Area's physical resources.o

The Fac;:ade Improvements Reimbursement Grant Program is a competitive 50:50 match grant program. TheoProgram will match businesses contributions dollar for dollar up to $15,000.00 for a single street frontage, and up to an additional $5,000.00 for a building with a second street frontage, OR located on one of these major thoroughfares: Park Boulevard, 49th Street, 66th Street. The total maximum match amount a business will be awarded from the Program will be $20,000.00. All improvement plansoand designs must be approved by the City of Pinellas Park prior to project start up andothe applicant will be responsible for obtaining all required permits.o

Applicants areoencouraged tooselect economical and efficient alternatives when developing their applications.o

2. Target Area

All proposed fac;:ade improvements must be located within the Pinellas Park Community Redevelopment Area. A map is included with this package.o

3. Eligibility

A.oThe building must be located in the CRA and used for or intended forocommercial purposes.oB.o The applicant must either have ownership or leasehold rights to an eligible building. Leasehold

applicants are required to submit the notarized affidavit signed by the property owner as part of the completedoapplication packet.o

C.o Only independently owned, small businesses or apartment complexes serving low-to-moderately low income residents will be considered for grant funding.o

D.o The Business Tax Receipt for the proposed business must be current.oE.o Improvements mustobe· made to the exterior of one or more sides of theobuilding visible from a

public street or parking lot.oF.o Property taxes andoother city services accounts must be current at the time of approval and

funding.oG.oFac;:adeoimprovements must comply with the City ofoPinellas Park's current zoning and land

development ordinances and building codes.oH.o Proposed improvements or repairs must have a useful life of ten or more years.oI.o Maintenance of the improvements shall be the responsibility of the applicant.

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4. Reimbursement Funds

TheoCityoofoPinellasoParkowilloconsideroapplications for reimbursementograntsoofoupotoofiftyo(50%) percentoofothe eligible costs.o The maximum matchograntoshallobeo$15,000.00 towardothe first street frontage and $5,000.00 towardo a secondo street frontage OR located on one of these major thoroughfares: Park Boulevard, 49th Street, 66th Street.,ofor a totaloawardonot to exceedo$20,000.00 for businessesosituated onoa corner lot with two (2) street frontages.

5. Eligible Costs

It is the intent of this grant program to reimburse a portion of the applicant's expense for exterior cosmetic, non-structural improvements to a building utilized to conduct business and that will increase aesthetic appeal. Exterior improvements to an existing property within the CRA must improve the appearance of the exterior of the non-residential building.

Eligible costs include, but are not limited to, labor, materials, and design assistance for:

A.o Entryway improvements purposed to meet ADA requirements;oB.o Exterior lighting (path lights, period lights, architectural enhancement lights);oC.o Replacement of windows (must meet current safety regulations);oD.o Entryways and architectural features;oE.o Renovation or addition of bicycle racks;oF.o Exterior finishes;oG.oSecured benches;oH.o Landscaping projects including: exterior planters, irrigation for landscaping, mulching, tree, shrub,o

and perennial flower planting;oI.o Masonry repair and exterior cleaning of the building;oJ.o Building fa9ade restoration and repair;oK.o New awnings and canopies:oL.o Entrances and doors;oM.oDecorative walkways and bollards;oN.oSignage - installation of new signage, sign removal, and re-facing of existing signs (some signo

applications may require variance approval). It is the applicant's responsibility to complete theosign variance process through Pinellas Park's Community Building Division prior to submitting aogrant application for review. Documents signed by the Sign Variance Committee must beoincluded in the complete grant application packet. All signs must meet current building and zoningocodes;o

0.o Demolition/removal of after-installed fa9ades;oP .. .-Restoration of vintage elements.o

6. Ineligible Costs

A.o Resurfacing, resealing, and/or repainting of parking lots (If the parking lot is clearly visible from aostreet, it will be considered as in-kind match by the applicant);o

B.o The cost of turf or sod will not be eligible as match or for reimbursement;oC.o Routine maintenance expenses;o

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D.e Costs for permits are not covered through this grant program;eE.e This grant program does not fund interior work;eF.e Expenses for projects started before the date of the signed Approval Letter shall not be eligiblee

toward a grant match or for reimbursement.e

7. Project/Improvements Guidelines

A The building being renovated must be within the Pinellas Park Community Redevelopment Area. B.e Buildings being renovated must meet American with Disabilities Act requirements;eC.e Large commercial chain companies will not be considered for funding through this program;eD.e Improvements funded through this program must be on the exterior of a building that is visible

from any street, right-of-way, or publiceparking lot. Grants for renovating frontages on alley ways will not be considered for funding;e

E.e Awarded granteesemust submit proof of Commercial General Liability insurance including bodily Injury and property damage prior to beginning the project;e

F.e All work must be permitted through the City's Building Development Division prior to the start of the project and at the expense of the business owner;e

G.e Grant funded projects must comply with all applicable laws, ordinances, building codes, and zoning regulations;e

H. Florida Statutes and the Pinellas County Construction Licensing Board require owners of commercial properties to hire a licensed contractor for any work that requires a permit and inspection;

I.e The City will reimburse to the awardee, the agreed upon amount (City's share noted in the Grants Approval Letter) after the improvements are completed, have passed inspection, and proof ofepayment in full, has been received and approved by the City;e

J.e All tasks for the proposed project listed on the grant application must begin after the Grant Agreement is activated. Work started prior to the date on the approval letter will not qualify for reimbursement;

K.e Improvements must begin within thirty (30) days from the date of the signed Grant Approval Letter,

L.e Projects must be completed within six (6) months of the signed Grant Approval Letter; M.e Reimbursement funds will not be provided for improvements costing less than one­

thousand dollars ($1,000); the smallest amount awarded in a rebate will be five-hundred dollarse($500);e

N.e A business requesting match dollars for landscaping must agree to maintain the improvementsefor three (3) years from the project's completion date;e

0.e Landscaping projects must minimally meet the Pinellas Park Land Development Code;eP.e Program funds can only be used to purchase and place items identified within the approved grante

application, once. Repeated requests for similar items will not be granted;eQ. Material costs and labor of employees are reimbursable; however, documentation must be

submitted with the final paperwork showing only the number of hours employees worked on the approved project, the rate of pay to the employees, and social security numbers;

R.e Funds cannot be used for maintenance projects;eS.e Any changes to the scope of worl< must be approved in writing by the City before work may begin.e

8. Availability of Funds

Funding for the Fa9ade Improvements Reimbursement Grant Program is based on the City of Pinellas Park's approved fiscal year budget which is October 1est through September 30th and available funds are limited.

41Page Updated 1/7/2021

With limited funds available, it is recommended that applicants submit their applications early as funding will be awarded on a first come, first served basis.

9. Grant Application Process

Step 1. The application form may be obtained from the Planning & Development Services Division located at the Technical Services Building (6051 78 Avenue N.).

Step 2. Complete the application in its entirety. The following required documents must be submitted as one (1) application packet and in this order:

A The completed Fa9ade Improvements Reimbursement Grant Program application; B. A written description of the project plans or scope of work (a form is provided); C. A detailed cost estimate (budget) for all eligible expenses (a budget form is provided); D. A project timeline of activities and completion date(s) (a form is provided); E. A notarized affidavit signed by the property owner granting permission for the project;(if applicant

is not the property owner) along with proof of legitimate ownership; F. Documentation that clearly illustrates the visual impact upon the project's completion (designs,

plans, etc.); G. Copy of the business's active Business Tax Receipt; H. Two (2) bids from contractors or suppliers for each activity to be conducted; I. Two (2) color photographs of the current state of the building where the improvements will take

place;

Step 3: Submit the completed application packet by the due date and time to the Planning & Development Services Division - at the Technical Services Building, 6051 - 78 Avenue N., Pinellas Park, FL 33781. City offices are open 8:00 a.m. - 4:30 p.m., Monday- Friday. Applications may be mailed or delivered. You may also scan the application packet into a pdf document and email it to: ntikkanen@pinellas-park.com.

10. Grant Review Criteria

The City staff will review the application packages and return any incomplete, inaccurate, or unsigned applications by US postal service to the applicant with a written explanation. Incomplete applications will not be considered for funding. The City reserves the right to deny any project that does not align with the CRA's Design Guidelines. Applications submitted after the deadline may be reviewed with applications at the next month's review, pending the availability of funds.

The Review Committee will determine whether the project should receive a grant and determine the amount of the award. In making the decision, the committee will consider the following factors and may give priority to projects that meet the following criteria:

• Is the proposed project located in the Pinellas Park Community Redevelopment Area? • Are the entryways for which the grant is being written, in compliance with ADA requirements? • If not, will the project's scope of work bring the entrance ways of the property into compliance

with ADA requirements? • Will the project positively contribute to the City's assisted redevelopment effort? • Will the project ameliorate a blighting influence?

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• Will the project substantially leverage more investments than the required Reimbursement amount of the grant?

• Will the grant result in an improvement that would not be made otherwise? • Does the project comply with the City's land development and zoning codes and ordinances?

Upon review of all eligible application packets, City staff will notify the awardees via a Grant Approval Letter. The dated signed letter will serve as the agreement between the grantee and the City of Pinellas Park. The scope of work for the awarded project may begin on the day the agreement is signed.

The applicant and contractors must ensure that all work is permitted through the Building Development Division; and that all work is in compliance with the applicable codes and ordinances. Failure to do so, will result in the termination of the agreement and no funds will be issued to the awardee from the City.

NOTE: Page 7 has a project-specific list of review criteria that can be used to assist applicants with improvement ideas. The list is not all inclusive.

11. Completion of Work - Reporting

Grant awardees will be given six (6) months from the date of the Grant Approval Letter to complete all aspects of their scope of work. It is the awardee's responsibility to contact the CRA Technician (727.369.5615 or ntikkanen@pinellas-park.com) of any unforeseen issues that may keep the project from being completed by the due date. Grant awardees must submit In writing, to the City, a request for extension within no less than one ( 1) month prior to the close out date on the Grant Agreement. Failure to contact the City to request an extension will result in termination of the agreement. Extensions are not guaranteed.

Prior to receiving a reimbursement, the awardee shall submit to the Planning & Development Services Division:

A Proof that the project has passed the final inspection; B. Copies of invoices, receipts, and proof of payment in full; C. A minimum of two (2) color photographs depicting the completed project;

Within ten (10) business days after City staff has determined that all aspects of the agreement have been met, a request for payment will be submitted to the accounting division and payment will be made to the awardee (generally within two weeks).

12. Promotion

The City of Pinellas Park reserves the right to use pictures, renderings, videos, or descriptions of the work for any promotional purpose.

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Type of Worl< Application Review Criteria

Architectural Features Though identical structures are not the desire or the intent of the City, to build onto that which. is attractive is desirable. Such as to key off of the Park Station structure (located at 5851 - Park Boulevard) is reasonable. Features associated with that structure include: the use of decorative bollards; peaked metal rooflines; brick exterior finish; barrier walls; and outside public areas. Aspects of these features - texture and style - can be incorporated into improvements of neighboring properties. Not that neighboring properties are to resemble each other, but desirable features or concepts can be incorporated.

Entrances, Windows, The entrance and windows to a building typically include architectural Doorways, Awnings, and elements. They are focal points for the structure. The main entrance is seen Canopies by motorists as well as pedestrians. Windows can be as noticeable as the

entrance. These elements make an impression and they should be complemented by the design features to accent and highlight.

Canopies and awnings made of durable materials that provide window and entryway covering are accent features that can be used to accentuate the structure. The accent features should complement the design of the structure and be compatible with the neighborhood.

All entryway and window elements should be Florida Accessibility Code compliant and meet the State wind load requirements as well as complement the structure design.

Signage The use of monument signs or Integrating business identification signs into the building fac;ade should be done in such a way that the signs contribute positively to the overall image of the structure. The design should also be compatible with the neighborhood and meet all City codes and ordinances.

Exterior Finishes (siding, Exterior finishes are eligible for funding. The design and color should painting, stucco, etc.) complement the design features of the structure and be compatible with the

neighborhood. Private Sidewalks - Sidewalks and pathways shall be designed with special needs populations in Leading to Structure mind and meet the Florida Accessibi lity Code. They must also complement the

design features of the structure and be compatible with the neighborhood. Lighting Lighting features eligible for funding shall be for enhancement purposes, not

primarily security lighting or parking lot lighting unless they are of unique design and provide visual enhancement. The lighting shall be for the highlighting and enhancement of walkways, landscaping, and architectural features of a structure. They should complement the design features of the structure and be compatible with the nei!:ihborhood.

Public Amenities and Art Other public amenities such as seating, bicycle racks, and art that wi ll enhance the appearance of the property and provide a more appealing/inviting atmosphere for pedestrians and passing motorists.

Landscaping and Irrigation Landscape feature should soften or enhance the fac;ade as well as screen unsightly aspects of a structure. Desired plantings shall Include those that are durable to withstand the Florida climate, need little watering, and are low maintenance.

CRITERIA FOR REVIEW

7 1Page Updated 1/7/2021

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-I Please complete this form In Its entirety and MAIL or bring your application to: City of Pinellas Park, Community Planning Division, 6051 - 78lh Avenue, Pinellas Park, FL 33781; Attention: CRA Technician Telephone: 727 .369.5615

/'r�,rl/,1J/'111k; FL ,�. 11•,-i t• , ••• �,.

Office Use Only

Date Received Received By: ___

Application II ___ City of Pinellas Park

Fa9ade Improvements Matching Grant Program

Application Form - Attachment A

7. Have you or anyone else who can clalrn ownership or other Interest In this property/business been awarded a Fagade

Improvements Grant within the last three (3) years? 0 YES D NO (lf"ycs," plcnsc explain.)

B. Describe the use of the Proposed Property (What type of Business):

9. Fagade Improvement Grant Applicants: Please attach a detailed description of the Improvements that are proposed. Attach supporting materials, such as drawings,epictures, etc. which wlll assist In the review and understanding of your project.

a)e Amount ofe Funding Requested: {This can be no more than 60% of the total project cost not to exceed $15,000/1 street storefronte or $20,000/2 street store-fronts OR located on one of these major thoroughfares: Park Boulevard, 49th Street, 66th Street.; the minimum requested amount Is $600 {total project $1,000}

I I

I I b)e Total Cost ofeImprovements:

Please attach the following documents In this order:

A)e This completed and signed application form (Attachment A);eB)e A short description of the project for which you ae applying (A Project Description rorm Is Included for your convenience [Attachment BJ); C)e A completed Budget Form - with detailed expenses (Attachment C);eD)e A completed Project Tlmeline Form of each task lo be conducted Including start and end dates (Attachment D); E)e A notarized Affidavit granting permission from the owner, If the applicant Is not the property owner (A sample Is Included)eF)e Copy of Registered DeedeG) Renderings, Designs, or detailed plans of the proposed project;eH)e Two (2) bids from licensed contractors or suppliers;eI)e Two (2) color photographs of the current slate of the building where Improvements will take place.e

(PLEASE COMPLETE PAGE 2 OF THIS APPLICATION - THE SIGNATURE PAGE)

1. Applicant Name:

2. Business Name:

3. Business's Physical Address (Project Site)

(Street) (City) (State) (Zip)

4. Applicant's Malllng Address (If different then Business Address)

(Street) (City} (State} (Zip)

5. Telephone Number:e Email:

6. Applicant Is the (Check one)e

D Property Owner

D Lessee/Tenant (Complete #3)

D Other

**ONLY COMPLETED APPLICATIONS WILL BE CONSIDERED FOR FUNDING**

Page 1 of 2

FACADE IMPROVEMENTS MATCHING GRANT FUND SIGNATURE PAGE

Appl/ca11t(s) Initials are required for Items 1- 8. Appl/cable Signatures are required for this appl/catlon to be considered.

I (we) the undersigned do hereby acknowledge and/or certify the followlng:

1. I {we) obtained, reviewed, and clearly understood the "Guldellnes and Criteria" for the Fa9acle Improvements Matching Grant program has been obtained, reviewed, and clearly understood. ___Initials

2. I (we) understand that the submission of this applloatlon does not oonstltute a guarantee for funding under the Fa9ade Improvements Matching Grant Program; and that ll does not create any property, contract, or other legal rights In any person or entity to have the Grantor provide grant funding. ___ lnlllals

3. If grant funding Is approved, a deslgnee(s) of the City of Plnellas Parl< shall have the right to Inspect the worl< In progress, as well as the completed Improvements. ___lnlllals

4. If grant funding Is approved, I (we) agree lo properly maintain the elated Improvements for a minimum of three (3) years. ___lnltlals

6. I (we) understand any Improvement work or costs related lo this project that were started 01· Incurred prior lo the date of the signed agreement cannot be reimbursed lo the appllcant. ___ lnlllals

6. All grant funding Is contingent upon the continued avallablllly of grant funds. The City of Pinellas Park reserves the right to decrease funding or cancel the gra11t program at Its sole discretion. ___Initials

7, The City of Pinellas Parl< reserves unto Itself Its absolute right of discretion In deciding whether or not to approve a grant relative to this appllcallon. The appllcant accepts that all decisions relating to the award of grant funds Involve subjective Judgments, on the part ofJhe declslon-maldng entity, related to the aesthetics of the proposed projeot and the granting of award runds for said project. ___ lnltlals

8. The City of Pinellas Parl<, Its employees and Its agents shall be held harmless for any damages, both personal and property, which may result dlreolly or Indirectly from any Incident associated with subjeot project of this applloatlon both during and after construction, and the City of Pinellas Parl<, Its employees, and Its agents shall not be Hable for any debts Incurred In association with the execution and completion of the subject project of this Application, and furthel' that I (we) the Appllcant/Applloants assume all responslblllty for any and all of the aforementioned llabllllles. ___Initials

I (we) certify that all Information Is true and accurate to the best of my (our) l<nowledge, and If approved, worl< will be completed In accordance with the Clly of Plnellas park's codes and ordinances and In alignment with the CRA's Design Guldellnes.

Furthermore, If grant funding Is approved, I (we) do hereby m~nt to the City of Plnellas Perl< unllmlied rights to . use·photographlo Images of the proposed property for reporting and marketing purposes.

Appllonnl's Signature Dale Co-Appl/cant's Slg11alure {If appl/cable) Date

Property Owner's Slgnalure (If Different from Appl/oant) Dato

Page 2 of2

O[flca UsaOn!yPatc/Thno ncccfvcd _____ CltV Starr lnltlnfs,_____

City of Pinellas Parl<

Facade Improvements Matching Grant Program

Project Description Form - Attachment B

Estimated Total Cost of Improvements: $______

ProjectDescription:,_____ _________________________

PLEASE INCLUDEA MINIMUM OF TWO QUOTES DY LICENSED CONTRACTORS WITH THIS APPLICATION PACl<ET

Attachment C

City of Plnellas Parle

Fa~ade Improvements Matching Grant Progl'am

Budget Form

Applicant's Name:

Property Address: (Site whet·e purposed Improvements wlll talce place)

1.11101!0111 Roc1uoslod Amount from tho City

Amount or MntohlngDollars

Tola!

Contractual Services

Labor

Equipment (windows, bll<e racl<s, benches, doors, etc,) Materials (paint, plants, mulch, etc.)

Slgnage

Olher (Please Explaln)

TOTAL

Budget Details

City of Pinellas Park Fo9nd0 Improvements Matching Grant Program

SOCIAL SECURITY NUMBER COLLECTION POLICY DISCLOSURE AUTHORIZATION TO RELEASE INFORMATION

CONSENT FORM

We/I hereby consent that the City of Pinellas Park ("City") , may collect and retain any and all Information concerning our/my sources of Income and any other matter, which may be required In processing our/my grant application.

In the event your application Is awarded, the City will need either the Business EIN If the check Is being addressed to the business or the owner's Social Security Number if the check will be addressed to the owner after the project Is complete.

The Florida Public Records Law, Florida Statutes {2007} Section 119.071{5) requires the "City" provide written statement explaining that It collects Social Security numbers from prospective grant recipients during the application process for tax reporting purposes.

The Consent Form may be a photocopy and all copies shall be as effective as those containing my/our original slgnature(s) dated this __day of_ _____ 20_.

Under Florida law, this application Is a public record. Most of the Information In this application packet will be released If there Is a public record request; however, Social Security information ls protected and will be used strictly for the purpose of the City filing a 1099-G. If you believe that you qualify to have your Information protected, you must notify the City In writing of the specific Florida Statute that protects your Information. All non-exempt Information will be released in

response to a public record request.

Employer Identification Number (EIN}

Owner Applicant Owner Co-Applicant

Social Security

Date of Birth

Owner Applicant Signature Owner Co-Applicant Signature

Print Name Print Name

Pinellas Park Fa~ade Improvements Reimbursement Grant

AFFIDAVIT FOR BUILDING FAQADE IMPROVEMENT

I (we) the undersigned attest to my (our) ownership of the properly located at ______________ ____and hereby authorize _____

To act as my (our) agent for the limited and express purpose of pat11clpallng In the Pinellas Park

Fac;ade Improvements Reimbursement Grant Program, I (we) have reviewed and approve of the

Improvements/modifications to be made on the property as proposed In the grant applloatlon.

DateTltle Holder Signature

DateCo-TIiie Holder Signature

STATE OF FLORIDA COUNTY OF PINELLAS

Sworn to and subscribed before me this __day of ______,, 20__

by ____________who Is personally l<nown to me or has produced

__________________as Identification,

Notary Printed Name

Notary Signature

My Commission Expires: __________

Commission Number: ___________

ITEM DESCR!PTION ACCEPTABLE NOT ACCEPTABLE

APPLICATION A1 . Complete Annllcatlon Pacl<el has been submllled A2 Project plans renderings eta. have been submitted A3 Proleot meets the Cllv's ellolbllltv reaulrements A4 Grant reauest Is wllhln maximum permitted A6 All reauested expenses are for ellglble costs .A6 All forms reaulrln!! slm1atures are skmed

FACADE F1 The archlteotural character of the bulldlng(s) Is

harmonious with the overall design promoted by the CRA Development Plan

F2 Fa9ade materials meet current City codes and ordinances

F3 Aooenl features accentuate and complement the design of the structure and Is comoallble with the nelohborhood

F4 Street level windows are transparent F5 Doorwavs alono the street are recessed F6 Modifications from this plan are Florida Accesslblllly

Code compliant as well as complement the structure deslon

F7 Signs contribute positively lo the overall Image of Iha structure. The design Is compatible with the structure design. All proposed slgnage meets the City's specifications.

F8 Siding, Stucco, and/or painting projects complement the design features of the structure and are compallble with the neighborhood

For Applicant's Reference

CHECJ(LIST FOR FACADE IMPROVEMENTS MATCHING GRANT PROGRAM REVIEW CRITERIA

To be used by Fa9ade Review Committee