Civil Engineering Club - sponsored by ASCE

What is Civil Engineering Club?• After-school club for High School students

• Recommended for Students with expressed interest in engineering/STEM

• Student Centered

• Activity Based

• Vehicle for creating a sustainable partnership

Get Section/Branch

Support

Recruit Volunteers

Find a school/recruit

a faculty advisor

Register with ASCE

Plan with Faculty Advisor

Club Launch

Ongoing Planning

Weekly 60 minute Club

meetings

Site VisitRinse and RepeatPlan for next year Evaluate and

ReportClub Finale

Get Supplies

Fundraising?

Event with ASCE student chapter?

Civil Engineering Club - sponsored by ASCE

How does the Club work?

*

• Faculty Advisor• Lead Engineer• Supporting Engineer Volunteers• Other local companies, schools, and organizations that provide support

Teamwork is key!

Civil Engineering Club - sponsored by ASCE

Benefits of establishing a CE Club

• Fun!

• Invites new engagement among ASCE members

• Advances the Profession

• Promotes ASCE & Civil Engineering

• Generates Good Will in the Community

Civil Engineering Club - sponsored by ASCE

Civil Engineering Club - sponsored by ASCE

Key players in this educational partnership

Students Schools

ASCE volunteers provide expertise and personalize the

experience!

Students bring interest in engineering and

enthusiasm!

High schools offer support and a faculty

advisor

Civil Engineering Club - sponsored by ASCE

WANTED: Fearless Leaders!!

Students

Schools

Desire to leadPassion!

Ability to work collaboratively

YOU!

Volunteers

Time

Why is outreach so important for HS students? • Creates Real World Connections

• Creates Awareness of Civil Engineering

• Provides Role Models and Dispels Stereotypes

• Develops Technological Literacy

• Builds Students’ Self Identification with Civil Engineering

Civil Engineering Club - sponsored by ASCE

ASCE Hawaii ClubsPresentation Created by Jon Young

ASCE Hawaii CE Club Coordinator and Outreach Chair

Hawaii Club Goals

• Develop an organization• Provide an uniform experience• Share resources• Interact between schools

Hawaii Club Presentation

• Club activities• Club schedule• Newsletter

Goals for the Students

The club activities will accomplish the following goals:• Learn the design process• Improve problem solving abilities• Improve written and spoken communications• Improve time management• Practice team work and respect for others• Show appreciation • Value giving back to your community• Learn about college – opportunities, meet students

Club Activities

Club Meetings

• After school• 60 to 90 minutes long• Twice monthly Meeting Agenda

Items:• Club Business• Guest Speakers• Brain Teasers (i.e. SO ND JF ??)• Activity (i.e. marshmallow

tower• ASCE Module (i.e. bridges)• Design Contest (i.e. parking lot

layout)

University of Hawaii Campus Visit

• Visit Holmes Hall -- UH Manoa Campus– Learn about the college– Engineering labs– Classrooms– Meet college students

Priority are Juniors

Career Shadowing

• Visit Consulting Companies– Small group – 5 students maximum– See the inside of a consulting firm– Learn what engineers do– Understand the other professions

that are needed to operate a consulting firm

Priority are Seniors

Site Visits

• Possibilities:– Construction Sites– Existing Facilities– Manufacturing Sites

• Where Applicable – Discuss the design process

Possible Site Visit: Rail Project in Kapolei

Service Projects

• Club members are encouraged to participate in service projects to give back to the community

• Join the ASCE Student Chapter on their service projects

• Opportunity to meet UH students

Hahaione Stream & Street Clean Up

Guest Speakers

• All speakers: – High school– College– Explain their decision

• Topics:– Careers– Project affecting their school– Other topics of interest to the clubs

• Guest speaker once a quarter

ASCE 2013-14 Engineering Module

Water Module:• Water Sense Activity -- 1 meeting• Engineered Water Supplies Activity -- 1 meeting• Irrigation Activity -- 1 meeting• Water Filtering Activity -- 2 meetings• Optional speaker, field trip, or community service

activities -- 1 – 3 meetings

The Saint Louis School club participated in the testing of the “Irrigation Activity”

2013-14 Design Contest

Parking Lot Layout Design:• Practice Lot -- 1 meeting• Lot #1 and regulations -- 1 meeting• Lot #2 and report format including costs -- 1 meeting• Lot #3 and judging score sheet -- 1 meeting• Select lot and CPM schedule – 1 meeting• Work on project -- 1 – 4 meetings• Top 3 designs will make a presentation at the end of year gathering

This year’s parking lot to layout

Club T-Shirt Design Contest

• One design for the Hawaii clubs• Club shirts will be in their school colors• Design contest between clubs

2012-13 Club t-shirt: design by Farrington High School

Club Schedule

1st Quarter

• Club sign-up• Club meeting (2 per month)• Guest speaker• UH campus visit (juniors)• Club t-shirt design contest• Start ASCE module• Service projects (on-going)

2nd Quarter

• Club meeting (2 per month)• Guest speaker• Site visit • Complete ASCE module• ASCE student chapter fun and games• Service projects (on-going)

3rd Quarter

• Club meeting (2 per month)• Guest speaker• Career Shadowing (seniors)• Start design contest• Service projects (on-going)

4th Quarter

• Club meeting (2 per month)• Guest speaker• Complete design contest• Service projects (on-going)• End of year gathering

End of Year Gathering

• Welcome and acknowledgements• Design contest presentations• 3D tic tac toe competition• Awards:

– 3D tic tac toe competition– West Point Bridge Design contest– Judges assessment of design contest entries– Design contest awards

• Lunch

CE Club Monthly Newsletter

Content:• Message from the CE Club Coordinator• Reports from each school written by the students• My First Engineering Job• Calendar of events for upcoming month• Sponsors logos

CE Club Monthly Newsletter

Distribution:• Club members• Club faculty and administration• Club leaders in Hawaii and the other states• University of Hawaii STEM staff• Sponsors• ASCE student chapter executive committee• ASCE parent chapter members • ASCE National CE Club staff

Questions?

Thank You!

Hawaii Organization

Hawaii Organization

CE Club Coordinator (Jon Young)• Site visits/field trips (various)• Career shadowing (Taka Kimura)• Guest speakers (Eric Young)• UH campus visit (Jon Young)• Service projects (Jon Young)• Design Contest (Mark Rau)• End of year gathering (vacant)• T-shirts (Jon Young)• Fund raising (Jon Young)• Newsletter (Jon Young)

CE Club Coordinator

• Represents Hawaii with ASCE National• Represents the club at local activities• Promotes the clubs• Leads the planning effort• Any thing else that is required to make the clubs a

success.

Role of the Lead Engineer

Commitment:• 2 club meetings per month• Attend end of year gathering• Do monthly report which will be incorporated into

the ASCE Outreach committee report.• Get report and photos for monthly newsletter• Coordinate with school• Fundraise

Role of the Lead Engineer

Attend 3 planning meetings:• End of the year (late April)

– Final details for end of year gathering– Discuss the past year– Discuss plans for next year

• Before school starts (mid-July)– Confirm plans for the year

• Winter Break (late December)– Progress to date– Refinements

Role of the Faculty Advisor

• The faculty advisor needs to be at the meetings.

• It is also important that the faculty advisor be engaged in the activities that we do as a club. The students need someone on campus that they can turn to for advice.

• The faculty advisor needs to encourage the students to participate in the planned

activities.

• The faculty advisor needs to make sure that Thank you notes are sent.

• The faculty advisor needs to ensure that the students do the report of the meeting and other activities in a timely manner.

Site Visits/Field Trips

• Everyone needs to look for field trips.• It would be good if all clubs did the same field trip,

but that does not preclude clubs from doing excursions on their own.

• The lead person would change depending on the field trip.

• If more than one school attends at a time (most likely scenario), need to coordinate the field trip.

• Need to keep database of the field trip, company, company contact, schools attended

Career Shadowing

• Everyone needs to look for companies to participate.• There is a guideline for companies to follow.• Once a company has been paired with a club, the

club leader or the faculty advisor will coordinate with the company.

Need to keep a database of:• Companies contacted and contact person• Date, company and club for each event

Guest Speakers

Everyone needs to look for guest speakers.

For the club, need to keep track of:• Persons contacted• Speaker info: Name, contact info, high school, college,

brief bio• Speaking engagement and brief description of

presentation.

Club leaders will work with school to determine topics and will schedule speakers.

UH Campus Visit

• Coordinate available dates with the UH.• Coordinate with club leaders and we may need to

have more than one school visit.• Develop campus visit schedule.

Service Projects

The clubs will be invited to join the UH ASCE Student Chapter on their service projects:• Work with Student Chapter on their schedule• Inform club leaders of projects• Get head count of participants from club leaders• Inform Student Chapter of participants

Clubs may do their own service projects.

Design Contest

Plan contestGet JudgesToo much to explain on a couple of slides

For consideration:• Different contest every year – very difficult to execute• Same contest – similar to PBB Contest

End of Year Gathering

• Set date, time and place – get consensus among clubs.

• Reserve room• Secure equipment needed for the event• Find volunteers• Make arrangements for lunch• Set budget

Goal is for the event to have basically the same agenda each year.

T-shirts

• Get t-shirt design entries from each school• Get vote from club leaders and faculty advisors• Once design is select, get the following from club

leaders:- Color shirt and ink- Orders- Money

• Place t-shirt order• Pick-up and distribute t-shirts to club leader

Other Business

Common Storage Area

We hope to have an outreach website and Facebook page.However, we still need a less public place to save shared files.Discussion Points:• Suggestions: Google Docs; Dropbox• Available to Club Leaders and Faculty Advisors• Directory structure• Filename convention

Fund Raising

• The clubs are part of ASCE, which is a non-profit organization.

• Donations are tax deductible• Club finances will be kept by the CE Club Coordinator• Each club will need to be self-funded

(suggest the idea of engineering companies in the neighborhood funding the club)

• Each club will handle it owns expenses• All clubs will contribute to the end of year gathering

based on a per person cost

FinancialRecords

• All donations will be made to ASCE• All expenses will be reimbursed• CE Club Coordinator will keep a separate account for

each club• Reports will be issued monthly-------------------------------------------------------------------------• All requests for donations must be given to the CE

Club Coordinator.• The CE Club Coordinator will keep a master list to

avoid clubs asking the same companies for donation.

Club Communications

Farrington is using Facebook

Newsletter

Monthly Newsletter is in 5 parts:• Note from CE Club Coordinator – Jon• Reports from each school – Student members• My first engineering job – Jon• Calendar – clubs• Sponsors – JonGoals:• Get report and photos within 3 days of activity• Draft newsletter out by the 3rd of the month• Review by leaders by the 7th of the month• Distributed on the 8th of the month

Newsletter

First Issue of the Newsletter:

• Introduce Schools

• Introduce Engineering Leaders

• Introduce Faculty Advisors

CE Club Brochure

• ASCE National is developing one• Suggest the Hawaii clubs have one• Brochures used to promote clubs