.

FEDERAL EMERGENCY MANAGEMENT AGENCY

Guide For the Development of aState and Local Continuity ofGovernment Capability

Civil Preparedness GuideFederal Emergency Management Agency

Washington, D.C.20472

CPG l-10

July 27, 1987

Guide For the Development of a State and Local Continuity ofGovernment Capability

Foreword

Catastrophic disaster events can interrupt, paralyze, and/or destroy the ability ofFederal, State, or local governments to carry out their executive, legislative, andjudicial functions. Therefore, it is imperative that each level of government builda Continuity of Government (COG) capability to preserve, maintain, and/or reconstituteits ability to function under the threat or occurrence of any emergency that coulddisrupt government operations and services.

The development of a COG capability involves a series ofrequirements that, when met, will reasonably ensure thatcapability to preserve civil government institutions andeffectively under emergency conditions.

preparedness and planningthe government has theperform essential functions

This Civil Preparedness Guide (CPG) supports the Integrated Emergency ManagementSystem approach to multihazard emergency operations planning. This CPG amplifies theCOG capability indicators contained in CPG l-35, Hazard Identification, CapabilityAssessment, and Multi-Year Development Plan for Local Governments, and CPG l-36,Capability Assessment and Multi-Year Development Plan for State Governments. Thepreparedness and planning considerations detailed are intended to complement andsupplement the planning guidance contained in CPG l-8, Guide for Development ofState and Local Emergency Operations Plans, and CPG l-8A, Guide for the Review ofState and Local Emergency Operations Plans.

This CPG clarifies the COG considerations that apply to State and local governmentsand quantifies the specific planning and preparedness measures that warrant con-sideration. It encourages emergency managers and planners to address COG requirementsas a fundamental part of each jurisdiction's overall emergency operations planningprocess and not as a stand-alone requirement.

The planning and preparedness considerationsFederal COG needs and will enhance State andpeople.

addressed in this CPG directly supportlocal governments' ability to protect

Dave McLaughlinDeputy Associate DirectorState and Local Programs

and Support

CONTENTS. . :.

CHAPTER 1 General'

Paragraph

l-l Purpose

Page

Information

l-2 Applicability and Scopel-3 Referencesl-4 Background

CHAPTER 2 Continuity of Government Planningand Preparedness Considerations

Paragraph

2-l Purpose2-2 Introduction2-3 Relationship of the Executive, Legislative

and Judicial Functions2-4 Preparedness and Planning Considerations2-5 Preparedness and Planning Elements2-6 Strategy for Correcting Continuity of Government

Deficiencies

l-ll-ll-2l-2

2-l2-l2-l

2-22-32-14

July 27, 1987

CHAPTER 1

CPG l-10

General Information

l-l. Purpose. This Civil Preparedness Guide (CPG) provides guidance andprocedures for the preparedness and planning requirements (succession,predelegation of emergency authorities, emergency operating centers (EOC's),alternate EOC's, emergency action steps, protection of vital records, and theprotection of government resources, personnel, and facilities) associatedwith Continuity of Government (COG) responsibilities. Elected and appointedgovernment officials and emergency managers should use this guide to assessthe jurisdiction's COG status, identify deficiencies, and prepare a remedialaction plan to correct deficiencies.

l-2. Applicability and Scope.

a. Applicability. The provisions of this CPG are applicable to Stateand local government officials responsible for the protection of citizens,the continuation and reconstitution of government functions, and the restorationand recovery of public and private property. These officials, to the greatestextent possible, should ensure that their jurisdiction's laws, emergencyoperations plans (EOP's), and individual agency and organizational standardoperating procedures (SOP's) that support the EOP thoroughly address COGrequirements.

b. Scope. The rat-ionale for COG is based on the nuclear attack threat.The dimensions of the problem related to support of the population after anattack will overwhelm a government's capability to respond unless it is pre-

& pared to deal with the situation. The guidance contained in this CPG shouldbe used to heighten the awareness of State and local officials on the importanceof COG. Preparedness and planning considerations should be addressed on adaily basis as a fundamental part of the jurisdiction's emergency operationsplanning process. In order for a jurisdiction to attain a viable COG capability,the following actions associated with COG preparedness and planning must besatisfied:

(1) Provisions to ensure continued leadership and preservationof records, thereby maintafning a viable system of government supported by law;

(2) The establishment of appropriate emergency authorities legallyvested in government leaders so that they have prescribed powers to act;

(3) Provisions to ensure the survivability of mechanisms andsystems for direction and control so that actions directed by leaders canbe communicated and coordinated; and

(4) The capability to sustain essential emergency services andresources so that critical response and recovery actions can achieve thewidest possible implementation, thereby ensuring support to the public.

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CPG l-10 July 27, 1987

l-3. References.

a. Executive Order (EO) 11490, October 28, 1969, Assigning EmergencyPreparedness Functions to Federal Departments and Agencies,' 3 CFR1966-1970 Comp., page 820, as amended 560 U.S.C. App. 2251 note.

b. Civil Preparedness Guide 1-8, Guide for Development of State andLocal Emergency Operations Plans.

C. Civil Preparedness Guide l-8A, Guide for the Review of State andLocal Emergency Operations'Plans.

d. Civil Preparedness Guide l-20, Emergency Operating Centers Handbook

e. Civil Preparedness Guide l-35, Hazard Identification, CapabilityAssessment, and Multi-Year Development Plan for Local Governments.

f. Civil Preparedness Guide l-36, Multi-Year Development Plan for StateGovernments.

l-4. Background. Continuity of Government is directly concerned with theprovisions of essential support services to the civilian population whileassuring the survivability of the American constitutional and democratic formof government. During a national emergency, the continuation of FederalGovernment operations is not practical or possible unless such operationsare directly supported by resources and information from State and localgovernments. Accordingly, national viability is dependent on the stabilityand survivability of State and local government institutions which, withthe Federal institutions, share the constitutional responsibility to preservethe lives and property of the people. Most emergencies do not threatenthe institutional integrity of State or local governments. However, theconsequence of some major emergencies such as nuclear attack, catastrophicearthquake, hurricane, or terrorist attack could disrupt State and localgovernments' ability to function. Consequently, if a government is notprepared, most if not all of its critical executive, legislative, and judicialfunctions could be severely degraded. This situation could create a climatethat could make the jurisdiction vulnerable to anarchy, lawlessness, and chaos.

CH l-3

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July 27, 1987 CPG l-10

CHAPTER 2

Continuity of Government Planning and Preparedness Considerations

2-l. Purpose. This chapter outlines the basic COG needs for State andlocal governments. It details the specific preparedness and planningmeasures that should be addressed to ensure that the government canpreserve, maintain, or reconstitute its ability to carry out executive,legislative, and judicial functions under the threat or occurrence of anyemergency condition that could disrupt such functions and services. Thespeciffc preparedness and planning measures have been separated into sevenseparate categories in order to provide the user of this CPG a practicalmeans to assess the jurisdiction's COG status and to identify specificdeficiencies that require remedial attention.

2-2. Introduction. COG preparedness and planning provisions for the Federallevel of Government have been thoroughly provided for under the Constitution,Federal statutes, Executive orders, plans, and Federal agency SOP's. Similarprovisions and guidance for State and local governments have not been addressedat the Federal level for over 20 years. Consequently, State and local govern-ments have found it necessary to formulate their strategies for dealing withCOG needs on an independent basis without the benefit of much Federal assistance.This has made it difficult for State and local governments to determine theadequacy of their COG provisions.

2-3. Relationship of the Executive, Legislative, and Judicial Functions.During the response and recovery periods generated by emergencies stemmingfrom any of the threats associated with a national emergency or peacetimecatastrophic disaster situation, the following tasking assigned to key membersof the executive branch and the vital emergency functions associated withthe legislative and judicial branches of State and local governments becomescritical:

a. Executive. The executive system which provides for the day-to-daymanagement and functioning of State and local governments must be sustainedthrough recovery and reconstitution. The executive is responsible forimplementing emergency response operations and is necessary to maintain thesystem of checks and balances with other branches of government. Elementsof the State/local executive system are discussed below.

(1) State Governor. The position of State Governor is critical tothe continuity of Federal, State, and local levels of government. Usually,the following emergency powers and authorities are vested by law in theOffice of the Governor:

(a> Direction over State operational forces;

(b) Declaration of a state of emergency as a basis to imposecurfew, to evacuate, to restrict movement, to quarantine, to condemn, todeclare powers of eminent domain, etc.; and

CH 2-1

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CPG l-10 July 27, 1987

(c) Authority to make appointments or to designate potentialappointees for vacated offices in the U.S. Congress, State departments and

local government (elected positions),ti

agencies, State legislature (elected&

positions), and State judicial system.

(2) Heads of State Departments, Agencies, and Bureaus. Heads ofState departments, agencies, and bureaus responsible for emergency preparedness,response, recovery, and restoration of services are essential to manageexecution of gubernatorial directives. They are also essential to directcritical support services and to provide State emergency services and resourcesrequired by the public. Responsibilities of these State entities may betechnical or operational in nature, but each entity has its own appropriateemergency powers and authorities. Maintaining leadership to exercise thesepowers during emergencies is critical.

(3) Local Chief Executive. The position of local chief executivevaries from State to State. In some local government structures, the chiefexecutive is elected and singular--i.e., mayor, county executive, or countyjudge. Under a governing board of elected supervisors or under a council,the chief executive is one of the members of that body or is an appointedmanager or chief administrator. Regardless of the form of local government,it is essential that a single authority be recognized to execute directionand control and emergency powers and that succession to office under emergencyconditions be clearly prescribed.

b. Legislative. Laws provide the legal authority, requirements, andproscriptions under which public officials carry out their responsibilities anddemocratic societies function. The legislative system is important in the Wpreparedness phase to legislate emergency powers and authorities and must besustained through recovery and reconstitution to provide authority for implemen-tation of necessary government actions not otherwise authorized by the law.It is also essential to maintaining the system of checks and balances withother branches of government. The order of succession for State and localchief executives under emergency conditions must be established pursuant tolaw.

c. Judicial. The judicial system is clearly a critical element ofgovernment because it implements due process and other basic tenets of theAmerican form of government. The judicial system must be sustained throughrecovery and reconstitution and is necessary to maintain the system of checksand balances with other branches of government.

2-4. Preparedness and Planning Considerations. The preparedness and planningconsiderations enumerated in this CPG are based on the seven elements of COGthat are contained in EO 11490. This EO details the specific requirementsthat apply to the Federal level of Government. These elements have beenmodified in this CPG to meet the needs of State and local governments. The

CH 2-3a(l)(t)

2-2

July 27, 1987 CPG l-10

elements listed in paragraph 2-5 address the specific measures and provisionsthat should be satisfied in order to provide the jurisdiction with a viable

U COG capability. Each element is accompanied by a definition, objectivestatement, preparedness and planning standard, and supporting criteria whichidentify the specific considerations that apply to the element. The prepared-ness and planning criteria associated with each element have been organizedin a manner to facilitate assessment of the status of the jurisdiction's COGcapability.

a. The user of this CPG should review each criterion entry and determineif the appropriate action has been taken to satisfy the jurisdiction's require-ment(s) associated with the criterion. The columns that are adjacent to eachof the evaluation criteria should be used to reflect and record the jurisdic-tion's status on each criterion. These columns have been subdivided so thatthe planning and preparedness status related to each criterion can be easilyidentified. An "S" placed in the YES column would indicate that the criterionhas been satisfactorily handled. A "V" placed in the NO column would indicatea capability void. A "D" placed in the NO column would indicate a specificdeficiency. A capability void means the criterion has not been addressed.A specific deficfency means that some measures described in this chapterhave been taken to address the criterion but further action is necessary.Each time a "D" is placed in the NO column a short statement that explainsthe nature of the deficiency should be entered in the comments column. Ifthe criterion is not applfcable to the jurisdiction, enter N/A in the commentscolumn.

b. For each criterion that is identified as void or deficient, theuser of this CPG should initiate the appropriate action to correct the problem.

.* Corrective action may require a simple change to the jurisdiction's EOP oragency'slorganization's SOP's. However, in some cases extensive revisions and/or additions to the jurisdiction's laws may be necessary. In those situationswhich require legislative action, the user must ensure that the senior electedand appointed leadership in the jurisdiction is aware of the need for change.Accordingly, extensive coordination with the appropriate elements/staff membersof the executive, legislative, and judicial branches of government and interestedelements of the public sector is essential.

2-5. Preparedness and Planning Elements.

a. The user of this CPG must remember that the planning and preparednessconsiderations contained in this CPG are intended to be incorporated in theemergency operations planning process. Therefore, corrective actions to fixCOG deficiencies are a fundamental part of the jurisdiction's effort to buildand maintain a viable emergency response mechanism.

b. The following elements identify the COG considerations for whichState and local jurisdictions should make provisions, as appropriate, in theirlaws, EOP's, organization and agency SOP's that support the EOP, exercise andtraining activities, and other activities. Planning considerations thatrelate to the EOP complement those already addressed in CPG l-8A.

CH 2-4

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CPG l-10 July 27, 1987

THOSE COG CONSIDERATIONS THAT APPLY ONLY TO THE STATE LEVEL OF GOVERNMENTHAVE BEEN FOOTNOTED--(t). ALL OTHER CONSIDERATIONS APPLY TO STATE AND LOCALGOVERNMENTS.

(1) Succession.

(a) Definition. The process established to list the orderor line of those entitled to succeed one another under emergency conditions.

(b) Objective. To ensure that the civil political leadership willcontinue to function effectively under emergency conditions.

<cj Preparedness and Planning Standard. Emergency interimsuccessors have been designated who are authorized to exercise all the powersand discharge alL.the duties of the office whether executive, legislative, orjudicial. When practical. there is a designation of at least three successorsfor each position. Provisions have been made to deal with vacancies and othercontingencies such as absence or inabilityenacted to divest the interim successor oftime.

(d) Evaluation Criteria.

(i) The jurisdic-tion's laws identify and designate thechain of successors to include thefirst, second, and third alternates byjob title to ensure continuous leader-ship, authority, and responsibility forthe senior elected executive position(s)and each department/agency chief who hasspecifk responsibilities and functionsin emergencies.

(ii) The jurisdic-tion's laws identffy and designate thechain of succession to include thefirst, second, and third alternates byjob title to ensure continuous leader-ship, authority, and responsibility forlegislative positions.

(iti) The jurisdic-tion's laws identify and designate thechain of succession to include thefirst, second, and third alternates byjob title to ensure continuous leader-ship, authority, and responsibility forjudicial positions.

to act. Procedures have beenhis/her authority at the appropriate

Yes NoStatus

Comments

Legend: S = Yes; V = Capability Void; D = Specific Deficiency; N/A = Not Applicable4

CH 2-5b(l)

2-4

July 27, 1987 CPG l-10

(2) Predelegation of Emergency Authorities.

(a) Definition. The process established to allow specificemergency-related legal authorities to be exercised by the elected orappointed leadership or their designated successors.

(b) Objective. To ensure that sufficient enabling measuresare in effect to continue government operations under emergency conditions.

(c) Preparedness and Planning Standard. Emergency authoritieshave been enacted that specify the essential duties to be performed by theleadership during the emergency period and that enable the leadership toact if other government entities are disrupted, and to redelegate with appro-priate limitations. Provisions have been made for activation and terminationof successors' responsibilities and for establishing predelegations with theforce of law.

(d) Evaluation Criteria.

(i) The jurisdic-tion's laws specify the extent andlimits of authorities of the seniorelected and appointed executiveofficials.

(ii) The EOPspecifies the adminIstrative and opera-tional authorities of the chiefs ofemergency services agencies/organizations.

(iii) The SOP foreach emergency services agency/organiza-tion lists the specific authorities ofdesignated successors to direct theagency/organization, and their authorityto redelegate functions, activities, oroperational procedures that areexplicitly stated in the laws of thejurisdiction, in the agency/organizationcharter, or in the EOP.

(iv) The jurisdic-tion's laws specify the circumstancesunder which predelegated authorftiesfor executive, legislative, and judi-cial officials would becane effectiveand when they would be terminated.

les NoStatus

Comments

CH 2-5d(2)2-5

CPG l-10 suiy 27, '1987

t(v) State lawprovides for the continuation ofjudicial functions during a nationalemergency.

t(vi) State lawsauthorize the State to enter intobilateral or multilateral agreementswith neighboring States to ensurecontinuation of government operationsduring emergency conditions.

(vii) Each juris-diction should consider the need for:

(a>

(b)

cc>Cd)

(e)

(f)

(g)

(h)

(i)

0)

Declaring a state of emergency;

Proclaiming and enforcing curfews;

Controlling population movement;

Permitting professional andbusiness entities/organizationsto operate without additionallicenses;

Permitting local goverwentpersonnel and property to be usedoutside of the jurisdiction;

Providing immunity for medicalpersonnel from malpracticeliability;

Shutting down nonessentialgovernment operations;

Making use of public and privateproperty;

Issuing emergency EO's, proclama-tions, and regulations that havethe full force and effect of law;

Invoking rationing, price controls,antiblack-marketing, and anti-hoarding regulations;

Status 'les No Comments 3

tApplicable only to State governments.

CH 2-5b(2)(v)

2-6

July 27, 1987 CPG l-10

(k) Directing redistribution of foodand other essential commoditiesfrom hazard to reception areas insupport of an evacuation; and

(1) Identifying essential functions ofgovernment which must continuewithout interruption.

t(viii) Administrativeactions have been taken by each Stateemergency services department/agency toensure security clearances have beenobtained for employees who requireaccess to classified information inorder to carry out their assignedduties during a national emergency.

(3) Emergency Action Steps.

StatusComments

(a) Definition. Those actions that facilitate the ability ofgovernment personnel to respond quickly and efficiently to emergencies.NOTE: These actions are not unique to COG but are commonly associated withall emergency operations activities.

(b) Objective. To ensure that procedures exist that list andspecify the actions that senior officials in leadership positions of theexecutive, legislative, and judicial branches of government must be preparedto take in response to emergency conditions.

(c) Preparedness and Planning Standard. Checklists or SOP'shave been written that identify emergency assignments, responsibilities, andemergency duty locations. Procedures also exist for alerting, notifying,locating, and recalling these key members of the government. The SOP's andnotification procedures cited here should be integrated with and complementthose already developed and in use by members of the executive agencies/organizations tasked in the jurisdiction's EOP.

(d) Evaluation Criteria.

(i) The EOC SOP'sinclude an emergency notification listthat describes how primary/alternateexecutive, legislative, and judicialdecision makers will be notified/alerted during emergency conditions.

StatusYes No Comments

I /I

TApplicable only to State governments.2-7

CH 2-5b(2)(d)(vii)(k)

CPG l-10

(ii) The EOC SOP'sprovide for canned announcements andperiodic (e.g., semiannual) reviewand update of notification/alertinglist used to contact designatedexecutive, legislative, and judicialdecision makers.

(iii) The EOC SOP'sprovide for annual briefings OF seniorexecutive, legislative, and judicialofficials on emergency authorities,their emergency duties, and duty loca-tions, and on the procedures used bythe jurisdiction's emergency managementorganization to respond to emergencysituations. New officials should bebriefed within 60 days of theirelection or appointment.

(iv) Each seniorexecutive, legislative, and judicialofficial has available an emergencyaction checklist that details theincumbent's emergency authorities,responsibilities, duties, and dutylocation, and the specific circum-stances, and/or sequences of eventsthat require actions or implementa-tion during a national emergency orcatastrophic peacetime disastersituation.

Ses Igj

-

-

-

July 27, 1987

Status

NOTE: All other requirements related to emergency action steps are thoroughlyaddressed in CPG's l-8 and l-8A.

(4) Emergency Operating Center.

(a) Definition. The protected site from which civilgovernment officials (municipal, county, State, and Federal) exercisedirection and control in an emergency.

(b) Objective. To ensure that the capability exists for theleadership to direct and control operations from a centralized facility inthe event of an emergency.

(c) Planning and Preparedness Standard. A central facilityexists that is self-sufficient for at least 14 days and that provides thecapability to: receive and disseminate alerting to key officials and warningsto the general public; direct and control local operating forces; collect andanalyze damage effects data; provide emergency information and instructionsto the public; and maintain contact with support EOC's, neighboring jurisdic-tions, and higher levels of government.

CH 2-5b(3)(d)(ii)2-8

July 27, 1987

(d) Evaluation Criteria.

(i) The EOC shouldbe located as near as possible to thebuilding(s) housing the primary officesof government, when practical.

(ii) The EOCfacility includes operability andsurvivability features required tocontinue operating in emergencies,specifically:

(a) The EOChas been located outside of known hazardareas (i.e., nuclear attack targetareas, flood plains, dam circulationzones, hazardous materials production/storage/transhipment facilities, earth-quake fault lines, nuclear plants,airport flight approach paths, etc.).

(b) Asecurity plan has been developed whichdetails how access/entry will becontrolled, and how staff members,communications, support systems,

L and the overall facility willbe protected.

(c) The ECChas been constucted or located in astructurally sound building that pro-vides staff members physical protectionfrom the effects of severe weatheremergencies, earthquakes, hazardousmaterials (if possible) and has afallout protection factor of 100 orgreater.

(d) Suffi-cient food, water, medical, bedding,and sanitation and welfare stocks aredesignated or in place to satisfy theneeds (at least a 14-day food and watersupply) of staff members.

G-

-

-

-

-

-

-

CPG l-10

Status

I====

CH 2-5b(4)(d)

2-9

CPG l-10 July 27, 1987

(e> Anemergency power supply (generator) anda 14-day fuel supply for the generatoris designated or in place to supportEOC operations.

(f) Radio-loglcal monitoring equipment isdesignated or in place to supportEN needs.

(g) Communica-tions systems for communicating withthe next level of government and thepublic (when practical) are available.

(h) Space inthe EOC (when practical) has been madeavailable to accommodate those keygovernment officials, agency chiefs,department heads, support staff, and/ordesignated successors who are respon-sible for ensuring that essentialservices and functions continue underemergency conditions.

‘es- G-

-

-

-

StatusComments

I :

(5) Alternate Emergency Operating Center (AEOC). 4

(a) Definition. A facility that can be used to coordinateand direct all government emergency response efforts if the primary EOCfacility becomes unoperable during emergencies. The facility also houses keygovernmental officials forced to evacuate from the primary EOC.

(b) Objective. To ensure that alternate headquarters areavailable Eor relocating government officials under emergency sftuations.

(c) Preparedness and Planning Standard. An alternate sitefor the relocation of government if an emergency exists. Provisions alsoexist for alternate site(s) for departments or agencies having emergencyfunctions.

(d) Evaluation Criteria.

(i) The AEOC meets

Status

as many as practical of the criterialisted in subparagraph 2-5b(4)(d)(ii).

CH 2-5b(4)(e)

2-10

July 27, 1987

(ii) Eachexecutive, legislative, and judicialorganization/agency department that is

L' tasked to relocate to the AEOC has pre-pared a relocation plan that details allof the necessary actions (logistics,personnel, communications, etc.) thatmust be taken in order to successfullyrelocate.

t(iii) Provisionshave been made which provide Statelegislative authority to relocate theseat of government during an emergency.

(iv) Provisionshave been made designating, pursuant tothe law, the AEOC facility as theofficial dispersal site/operatinglocation when relocation of emergencyoperations activities and/or governmentfunctions is necessary.

t(v) Provisionshave been made to ensure that theAEOC facility has sufficient spaceto accommodate relocated key govern-ment officials, support staff, and/ordesignated successors. These includeofficials and support staff from Stateexecutive, legislative and judicialoffices, organizations, agencies, anddepartments.

(vi) Agreementsexist that legally authorize the localgovernments to relocate or establishtemporary seats of governments inneighboring cities or counties.

(6) Safeguarding Vital Records.

[es No

CPG l-10Status

Comments

(a) Definition. The measures that are taken by government toprotect vital records that the government must have to continue functioningduring emergency conditions and to protect the rights and interests of citizensduring and after the emergency.

(b) Objective. To ensure the selection, ,preservation. andavailability of records essential to the effective functioning of government__and to the protection or rights and interests of persons under emergencyconditions.

tApplicable only to State governments.

CH 2-5b5)(d)(ii)

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CPG l-10 July 27, 1987

(c) Preparedness and Planning Standard. A records protectionprogram has been established that provides for effective records protectionstandards, methods for updating the standards, and procedures for retainingand disposing records.

(d) Evaluation Criteria.

(i) Vital recordsare physically protected through one ormore of the following: duplicatecopies, dispersal, and safe/securestorage facilities. Also:

(a) Lists havebeen prepared by each branch of govern-ment that detail the records deemedessential for continuing governmentfunctions during emergency conditionsand their location(s).

(b) A listhas been prepared that details therecords required to protect the rightsand interests of individuals, such asvital statistics records, land and taxrecords, license registers, and papersof incorporation.

(c) Recordsrequired by such departments ashealth, fire, and public works toconduct emergency operations areimmediately available. These recordsinclude utility system maps; locationsof emergency supplies and equipment;emergency operations plans and proce-dures; lists of succession; and listsof regular and auxiliary personnel.

(d) Recordswhich are necessaq for governmentalfunctions and to protect the rights andinterests of the public are available.Such records include: constitutions;charters; statutes and ordinances;court records; official proceedings;and other legal records and financialrecords.

(ii) Reciprocalstorage arrangements, where legallyallowed, have been made between Statesand local governments as an additionalsafeguard measure.

CH 2-5b(6)(c)

StatusYes No

I

I

I I

i ’

Comments

I I

I

Y

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July 27, 1987 CPG l-10

(iii) Provisionshave been made by executive, legisla-tive, and judicial agency/departmentchiefs to relocate and protect theirvital records as identified inparagraph 2-5b(6)(d)(i).

(iv) Provisionshave been made for the continued opera-tions of automated data processing (ADP)systems and records. Where possible,these provisions should include arrange-ments to protect ADP systems from damagecaused by exposure to the electromagneticpulse phenomenon associated with thehigh altitude detonation of nuclearweapons.

YeslNoI

StatusComments

(7) Protection of Government Resources, Facilities, and Personnel.

(a) Definition. The measures that are taken to disperseresources, facilities, and personnel in a manner that will provide sufficientredundancy to ensure government can continue to function during emergencyconditions.

(h) Objective. To ensure the protection of key personnel,facilities, and resources so governments may operate effectively to allocateneeded resources and restore government functions during and after emergencies.

(c) Preparedness and Planning Standard. Plans are availablethat address deployment procedures to disperse resources or facilities, setstandards for increasing protective capabilities of facilities, and informand train personnel in protection measures.

(d) Evaluation Criteria.

(i> Each executive,legislative, and judicial agencyldepart-ment chief with emergency responsibili-ties has:

(a> Identifiedpersonnel and specific types and amountsof assigned equipment, and supplies thatmust be dispersed.

(b) Selectedviable dispersal location(s) for essen-tial personnel, equipment, and supplies.

]YeslNol

I I I

StatusComments

I ( iI /IIIIi i i

2-13CH 2-5(6)(d)(iii)

CPG I-10 July 27,,1987

cc> Coordinateddispersal arrangements with the agencychief responsible for emergency operationsplanning in the jurisdiction.NOTE: At a minimum, detailed dispersalprocedures should be prepared for eachof the emergency support services suchas law enforcement, fire and rescue,health and medical, public works, andthe Emergencv Management Agency.

(d) Madearrangements for protecting the familymembers of essential personnel who maybe required to relocate.

(e) Ensuredthat those individuaLs who are responsi-ble for dispersal of the organization's/agency's assets are annually famil-iarized with their responsibilities.

(ii> The jurisdfc-tion's EOP includes provisions that willallow the government to use privatebusiness and industry resources neededto support movement to and operatfonsat government dispersal sites.

(iii) Executivelegislative, and judicial decisionmakers participate in periodic (e.g.,annual) exercises to become familiarwith their emergency roles.

2-6.

les(NolI ’

StatusComments

Strategy for Correcting Continuity of Government Deficiencies.

a. Deficiency Identification. The large majority of States and localjurisdictions that objectively complete the self-assessment process providedby this CPG will find that they have significant deficiencies with respect toCOG. Some may be quickly and easily remedied. Others may be resolved onlywith difficult, expensive, and long-term actions. Given this circumstance,it is recommended that each jurisdiction develop a remedial action plantailored to its needs.

b. Remedial Action Plan. The purpose of this plan is to facilitate andsimplify the decisionmaking process that should be used to determine when andhow the jurisdiction's COG deficiencies will be corrected. The plan shouldprovide the user a means to thoroughly examine all identified deficiencies;consolidate related deficiencies into common groups (e.g., EOP/SOP, laws, etc.);

--CH 2-5(7)(d)(i)k

2-14

July 27, 1987 CPG l-10

and establish a priority for the correction of deficiencies. In order to ensurethat a comprehensive plan is developed, it is recommended that the followingcorrective action steps be taken. This approach, however, is only a model,and users may develop their own corrective action steps if desired since thereare a variety of other strategies for correcting COG deficiencies that will beequally effective:

(1) Step 1. IJpon completion of the review of the planning andpreparedness considerations listed In this CPG, the reviewer should assigneach defici.ency to one of the following deficiency groups. This activityprovides the reviewer a method to visually examine the scope of thejurisdiction's defici.encies:

(a) EOP/SOP;(b) Laws;(c) Equipment and Facilities;(d) Exercise;(e) Training; and(f) Other.

(2) Step 2. Once the deficiencies have been categorized, it willbe necessary to set a priority for correcting the deficiencies in each group.At a minimum, the Eollowing factors should be considered when rankingdeficiencies:

(a) Impact of the deficiency on the jurisdiction's COG capability;

(b) Estimate of the time required to correct the deficiency;

cc> Estfmate of the cost and/or amount of resources needed tocorrect the deficiency; and

(d) Amount of difficulty associated with correcting thedeficiency (e.g., changing a local EOP may be simple buta revision/change to the State law will be time consumingand difficult).

(3) Step 3. Prepare a corrective action log. This log shouldcontain a short description of each deficiency, a synopsis of the correctiveactions planned, and the estimated completion date for correcting each deficiency.Examples of corrective actions include the following: briefings and trainingfor public officials to enhance their awareness of COG considerations; publicinformation to increase public understanding and support for COG objectives;incorporation of COG considerations into plans on a continuing basis; designa-tion of and planning for the use of interim EOC's and AEOC's; promotion ofand participation in legislative programs as appropriate; and participationin studies to determine requirements for EOC's and AEOC's adequate to supportCOG.

(4) Step 4. Brief senior decision makers on the content distilledfrom steps 1-3. Normally, some or all of these officials will have beenconsulted when steps 2 and 3 were completed. Obtain approval to implementthe corrective action log.

2-15CH 2-6b

CPG l-10 July 27, 1987

(5) Step 5. Monitor and followup as necessary to ensure thecompletion of required corrective actions. Ensure suspenses are met oranjusted when necessary.

CH 2-6b(5)

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