civilian skills & employer information entry guide...civilian skills & employer information...

Civilian Skills & Employer Information Entry Guide

BACKGROUND

Why Does the Navy Need Your Civilian Employer Information (CEI)?

• Mandate: Congress requires DoD to collect and maintain CEI and it must be updated annually.

• Reasoning: To prevent undue hardship to the communities where Reservists reside. For example, in the case of a flu epidemic, DoD might need to mobilize large numbers of Reserve medical professionals. Knowing where they work, prevents activating too many Reserve personnel from the same hospital.

• Protection: Ensures protections offered by the Uniformed Services Employment and Reemployment Rights Act (USERRA).

Why Does the Navy Want Your Civilian Skills?

• Opportunity: Provides Reserve Sailors with more diverse and meaningful opportunities to contribute.

• Matching: Enables Navy to quickly match needs for critical skills with talented volunteer Reserve Sailors.

• WIN-WIN: Makes our Navy more agile and capable of responding to security needs and effectively applies more of your capabilities.

NSIPS STEPS FOR ENTRY

Step One: Log into NSIPS

Go to NSIPS at https://nsipsprod.nmci.navy.mil

• Once in NSIPS follow the highlighted path (right) from Employee Self Service to your Electronic Service Record (ESR) and then Civilian Employee Information (CEI). Make sure you choose “Tasks” under the ESR tab.

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NSIPS NAVIGATION

Employee Self Service

Electronic Service Record

Tasks

Civilian Employer Information

Step Two (A): Enter CEI Data on “My Civilian Employer” Tab

Verify CEI / RRSQ

• Verify/Update “Primary Employer Telephone” number.

• Verify/Answer “Ready Reserve Screening Questions (RRSQ).”

• Review “Civilian Employment Information” data. If your CEI has not changed since your last update, then click “Verify” and go to “My Civilian Skills” tab; otherwise click + icon and scroll down for Part B – updating CEI data.

Step Two (B): Enter CEI Data on “My Civilian Employer” Tab

Update CEI

• Look up and select SOC codes; the “Job Title” block will auto-populate.

• Follow instructions in highlighted navigation prompts below.

• Once complete, click “Verify” and go to “My Civilian Skills” tab.



Once your CEI is verified, click on “My Civilian Skills” to add your skills

You must answer the three Ready Reserve Screening questions prior to verifying your Civilian Employer Info.

If your CEI data needs updated, click on the + icon to create a new record

If CEI information is correct, click the “VERIFY” button

Verify primary employer telephone number

• Click “SAVE” to complete process. Updates will be lost if you don’t hit “SAVE.”

Step Three: Enter Civilian Skills in the “My Civilian Skills” Tab

Most Requested Civilian Skills

If your civilian skills are in one of the 10 occupational fields listed below, then go to Page 6 to reference the skill position entry guide. Otherwise, proceed to step A on the following page.

• Cyber/IT• Security/Law Enforcement/ATFP• Data Scientist/Operations Analysis/Research• Supply Chain Management/Contracting• Financial Management• Additive Manufacturing• Foreign Affairs/Geographical or Regional Expertise• Language Skills• Emergency Management • Program/Project Management


Click on look up and select proper SOC Major Group, then select specific SOC

Insert employer name

Indicate First Responder status

Insert employer address

If self-employed, click this block and type your name or name of business under employer

IMPORTANT! After entering all data, including information under the “My Civilian Skills” tab, click “VERIFY” and then “SAVE”. The system will not reflect that you updated your information if you do not click on “SAVE.”

Ensure employment Status matches SOC

Ensure this box is checked if you are a Federal Government Employee



A. Enter data into the “Civilian Skill” and “Civilian Skill Description” boxes. NOTE: The data you enter is free-text with the ability to copy and paste, so use terms that are most common for your occupational field. This includes the option to add a sub-specialty within the main occupational field in the “Civilian Skill Description” category.

B. You can add more or delete skills with the “+” and “-” boxes on the right column.

C. Check the “Consent to be contacted” box if it’s ok for the Navy to contact you about opportunities using those skills.

D. Click “SAVE”

E. Return to the “My Civilian Employer” tab and click “VERIFY”

F. Log out and return to main menu.

COMPLETE!

QUESTIONS?

• If you have any question about how to properly enter your civilian skills, please contact the N1 office at your Navy Operational Support Center.

• Many thanks for your help with this important effort.

Leverage to Win!

New tab added that allows you to enter specific civilian skills. This information is voluntary.

Short title of your civilian skill (free-text)

Once done, Click “Save”. Don’t forget to click “Verify” in the “My Civilian Employer” tab.

Long description that allows you to provide specific detail on this skill (free-text). You can enter data that goes beyond the visible area.

Clicking on the + symbol adds additional lines for additional skills.

Check this box to authorize the Navy to contact you regarding this skill. DoD policy prohibits contacting you this box is not checked

* Copy and paste standard terms listed on Pages 5-8.




CYBER / IT

Cloud Professional

Cloud Architect

Cloud Services Manager

XaaS

IaaS

SaaS

Big Data

IT Support

Help Desk

Tech Support

Systems Analyst

Business Analyst

Technical Writer

Mobile Applications

Mobile Device Management

Agile Software Development

Scrum Master

Agile Software Developer

Agile Practitioner

SECURITY / LAW ENFORCEMENT / ATFP

Security

Armed Security Guard

Armed Security Officer

Loss Prevention Manager

Mobile Security Officer

Security Consultant

Security Guard

Security Monitor

Security Officer

Security Shift Manager

Security Site Supervisor

Unarmed Security Guard

Unarmed Security Officer

Law Enforcement

Criminal Investigator

Deputy Sheriff

Sherrif

Desk Officer

Patrol Officer

Police Chief

Police Officer

Public Safety Officer

Police Detective

Special Agent

Transit Operator

Corrections Officer

Transportation Security Officer

ATFP

Special Agent

DEA

Special Agent

FBI

Special Agent

DATA SCIENTIST / OA / OR

Operational Research

Operations Analysis

Database Administrator

Data analysis and metrics

Machine Learning

Big Data

Cloud Analytics

Power BI

Statistician

Data Steward

Chief Data Officer

Management Analyst

Computer and information analyst

Computer and Information Research Scientist

Information Worker

Knowledge Manager

Data Manager

Business Intelligence

Data Engineer

Business Analytics

SUPPLY CHAIN MANAGEMENT

Supply Chain Management

DAWIA

Contracting

Log IT

Energy/Fuels

Supply Chain

Supply Chain Analyst

Supply Chain Coordinator

Supply Chain Manager

Supply Chain Consultant

Supply Chain Director

Forecasting / Planning

Expeditor

Materials Planner

Production Planner

Sales Order Planner

Master Scheduler

Demand Planner

Production Planner

Demand Planning Manager

Production Planning Manager

Purchasing / Procurement

Assistant Buyer / Purchasing Assistant

Buyer

Senior Buyer

Category Manager / Commodity Manager

Purchasing Manager / Procurement Manager



Purchasing Consultant / Procurement Consultant

Purchasing Director / Procurement Director

Logistics

Logistics Analyst

Logistics Coordinator

Logistics Engineer

Logistics Manager

Logistics Specialist

Logistics Director

Operations

Operations Manager

Manufacturing Manager

Production Manager

Inventory Management

Expeditor

Inventory Planner

Inventory Manager

Transport

Transport Coordinator

Transport Planner / Scheduler

Transport Supervisor

Transport Manager

Transport Planning / Scheduling Manager

Warehousing and Distribution

Shift Manager

Warehouse Supervisor

Warehouse Manager

Distribution Centre Manager

Business Development Manager

Customer Service

Customer Service Assistant

Customer Service Manager

FINANCIAL MANAGEMENT

Financial Management

DAWIA

Comptroller

Sales & Trading

Investment Specialist

Cross Asset Financial Engineer

Trader

Equity Research

Equity Analyst

Financial Reporting Specialist

Portfolio Manager

Acquisitions Associate

Senior Analyst – Investment Analytics

Equity Research Associate

Equity Research Analyst

Equity Research Coordinator

Investment Banking / Private equity

Investment Analyst

Banking

Anti-Money Laundering Compliance Specialist

Anti-Money Laundering Investigator

Business Development Manager

Business Development Specialist

Compliance Officer – Banking

Compliance Research Analyst

Compliance Research Manager

Financial Planner

Financial Services Representative

Fraud Analyst

Fraud Investigations Specialist

Fraud Investigations Manager

Personal Financial Advisor

Personal Trust Administrator

Retirement Plans Specialist

Retirement Plans Supervisor

Accounting

Accountant

Accounting Analyst

Accounting Assistant

Accounting Director

Accounting Manager – General

Accounting Specialist

Accounting Supervisor

Auditing Director

Auditing Manager

Auditor

Billing Analyst

Bookkeeper

Bookkeeping Supervisor

Budget Analyst

Budget Director

Budget Manager

Controller

Controller – Assistant

Credit Analyst

Economist

Finance Director

Finance Manager

Financial Analysis Director

Financial Analyst

Financial Planning Manager

Financial Systems Manager

Forensic Accountant

Risk Management Coordinator

Risk Management Director

Risk Management Specialist

Risk Management Supervisor

Risk Manager



Accountant

Accountant supervisor

Bankruptcy trustee

Budget accountant

Certified general accountant (CGA)

Certified management accountant (CMA)

Financial accountant

Financial auditor

Financial control officer

Internal auditor

Certified Public accountant

ADDITIVE MANUFACTURING

digital manufacturing technology

qualifications and certification

business practices, contracting, intellectual property

Industrial control system integration

Product Lifecycle Management (PLM) systems and processes

Cybersecurity

Networking

Data management

Operational IT deployment

FOREIGN AFFAIRS / GEOGRAPHICAL EXPERTISE

Geographic or Regional Expertise

Economist

Foreign Affairs Analyst

Foreign Affairs Specialist

Foreign Policy Professional

Foreign Trade Analyst

Foreign Service Officer

International Marketing Specialist

International Market Research Analyst

International Research Analyst

International Supply Manager

International Intelligence Analyst

International Contractor Services

International Sales

LANGUAGE SKILLS

Acholi (AH/ ACH)

Amharic (AC/AMH)

Kirghiz (KM/KIR)

Korean (KP/KOR)

Arabic-Algerian (DH/ARQ)

Arabic-Egyptian (AE/ ARZ)

Arabic-Iraqi (QI/QA!)

Arabic-Levantine (QL/QAV)

Arabic-Maghrebi (AM/QAM)

Arabic-Modem Standard (AD/ARB)

Arabic-Moroccan (BS/ ARY)

Arabic-Sudanese (AV /APD)

Arabic-Tunisian (BW/AEB)

Arabic-Yemeni (AU/QAY)

Azerbaijani (AX/AZE)

Baluchi (BT/BAL)

Bengali (BNIBEN)

Burmese(BY/MYA)

Chinese Mandarin (CM/CMN)

French (FR/FRA)

German (GMIDEU)

Hausa (HS/HAU)

Hebrew (HE/HEB)

Hindi (HJ/HIN)

Indonesian (JN/IND)

Italian (JT/ITA)

Japanese (JA/JPN)

Kurdish-Kurmanji (XK/KMR)

Kurdish-Sorani (XS/SDH)

Malay (ML/ML Y)

Pashto-Afghan (Pushtu) (PV/PBT)

Persian-Afghan (Dari) (PG/PRS)

Persian-Iranian (Farsi) (PF/PES)

Portuguese-Brazilian (PQ/QPB)

Portuguese-European (PT/QPE)

Punjabi (PJ/PAN)

Romanian (RQ/RON)

Russian (RU/RUS)

Serbo Croatian (SC/HBS)

Somali (SM/SOM)

Spanish (QB/SPA)

Swahili (SW/SWA)

Tadjik (TB/TOK)

Tagalog (T A/TGL)

Thai (THrfHA)

Turkish (TUrfUR)

Ukrainian (UK/UKR)

Urdu (UR/URD)

Uzbek (UXIUZB)

Vietnmnese-Hanoi (VNNIE)

EMERGENCY MANAGEMENT

Emergency Services System Director

Emergency Preparedness Coordinator

Emergency Services Planning Director

Emergency Management Consultant

Emergency Systems Specialist

Emergency Management Program Director

Emergency Management Coordinator

Public Safety Communications And Emergency Management Director

Emergency Management Analyst

Senior Emergency Management Analyst

Emergency Service Planner

Emergency Communications Manager

Emergency Communications Assistant Manager

Compliance and Emergency Specialist

REFERENCES AND POCs

Contacts: For questions or suggestions, please contact us at: LCDR Tilden at (703) 614-7042, [email protected] CDR Seeman at (703) 614-4384, [email protected]

References:

1. DOD Manual 7730.54 (Enclosure 7) CEI Transaction File, Reserve Components Personnel Data System (RCCPDS) Reporting System:

http://www.esd.whs.mil/portals/54/documents/DD/issuances/dodm/773054m_vol1.pdf

2. 10 US Code Section 10149 Ready Reserve Continuous Screening:

https://www.gpo.gov/fdsys/pkg/USCODE-2011-title10/pdf/USCODE-2011-title10-subtitleE-partI-chap1005-sec10149.pdf

3. 38 US Code Chapter 43 Employment and Reemployment Rights of Members of the Uniformed Services (USERRA):

https://www.gpo.gov/fdsys/pkg/USCODE-2011-title38/pdf/USCODE-2011-title38-partIII-chap43.pdf

4. DoD Directive 5400.11 DoD Privacy Program http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/540011p.pdf


PROGRAM / PROJECT MANAGEMENT

Program Manager

Senior Project Manager

Project Manager

Project Lead

Team Lead

Project Coordinator

Resource Manager

Procurement Manager

Risk Manager

Quality Control Manager