Civilian PersonnelCivilian Personnel

Overview

• Why employ civilians

• Basic policies for management of DoD civilian positions

• Position descriptions

• General schedule (GS) and federal wage system positions

• Military grade vs. Civilian grade

Overview Continued

• Work relationships

• Sources of supervisory guidance

• Complaint channels available to civilians

Why Employ Civilians

• To acquire abilities not available• Highly technical positions

• More efficient to hire already qualified civilians

• Assure continuity of administration and operation• Civilians are not subject to PCS rules

• Provide corporate knowledge

Why Employ Civilians Cont’d

• Obtain nucleus of workers that can be expanded in an emergency

• Free military personnel for military duties• Military members can concentrate on combat

readiness

• Deployment

Basic Policies for Management of DoD Civilian Positions

• AFMAN 36-203• Governs management of civilian positions

• Director of manpower and organization at HQ USAF• Determines number of civilians required to support the

air force mission• HQ USAF further allocates civilian manpower to

MAJCOMs and operating agencies

• Needs must be justified before positions can be filled

Management of DoD Civilian Positions Cont’d

• Agencies involved in certification process• Requesting agency must prepare position

description

• Management/engineering personnel review position and certify it

• Local civilian personnel flight (CPF) classifies position and determines grade level

Position Descriptions

• Not based on AFSC as with military members• Based on duties and responsibilities required to

support mission requirements

• Position description is the official document that outlines major duties that must be performed

• Determines the grade of employee

General Schedule (GS) and Wage System Positions

• General schedule• Nearly two-thirds of civilian employees are GS

• White collar jobs (professional, technical managerial, clerical, and administrative)

• Federal wage system• Second largest category

• Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.)

Military Grade Vs. Civilian Grade

• No official correlation between military and civilian grade

• High grade civilian employees may perform officer type duties

• For protocol purposes, certain civilian and military grade equivalencies do unofficially exist

Work Relationships

• You may work for a civilian

• You will encounter civilian employee as co-workers

• You may supervise civilian employees

Sources of Supervisory Guidance

• “36” Series of Air Force publication

• Civilian Personnel Flight

Dealing With Poor Performance

• Oral admonishment

• Reprimands

• Suspensions

• Reduction in grade and or pay

• Removals

Complaint Channels Available to Civilians

• Informal• Alleged perpetrator

• Employee or perpetrator’s supervisor

• Formal• EEO

• EEOC

• Federal District Court

Summary

• Why employ civilians

• Basic policies for management of DoD civilian position

• Position descriptions

• General schedule (GS) and federal wage system positions

• Military grade vs. Civilian grade

Summary Cont’d

• Work relationships

• Sources of supervisory guidance

• Complaint channels available to civilians