cjl mbmmas03 01/02/2013 11:51 board minutes … · minute book text detail book 0162 page 427...

CJL MBMMAS03 01/02/2013 11:51 Board Minutes Minute Book Text Detail Book 0162 Page 427 OPENING FOR DECEMBER 27, 2012 Date 12/27/2012 NO AGENDA PRINTED

DECEMBER 27, 2012

The Board of Supervisors met at 9:00 a.m. the 27th day of December, 2012, in the Supervisor's Board Room, in the Chancery Court Facilities Building at the Pearl River County Courthouse in the City of Poplarville, Mississippi, with the following members of said Board and officers of said County were present to-wit:

President, Patrick Lee, member from District Fourj Vice President, Sandy Kane smith, member from District Fivej Anthony Hales, member from District One; participating by

Teleconference Joyce Culpepper, member from District Two; Dennis Dedeaux, member from District Three; Board Attorney, Joe Montgomery; Chancery Clerk, David Earl Johnson; Sheriff, David Allison.

The following proceedings were had and entered of record to-wit:

PAGE 2

CJL MBMMAS03 01/02/2013 11:51 Board Minutes Minute Book Text Detail Book 0162 Page 428 RENEW 2013 INSURANCE WITY ONE BEACON Date 12/27/2012 ROAD DEPARTMENT PERSONNEL

ORDER TO RENEW INSURANCE WITH ONE BEACON FOR 2013

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Insurance for 2013.

Upon motion made by Anthony Hales and seconded by Dennis Dedeaux, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to renew Insurance with One Beacon Insurance for 2013 as attached.

Ordered and adopted, this the 27th day of December, 2012.

Voting AYE: Anthony Hales, Joyce Culpepper, Dennis Dedeaux, and Sandy Kane Smith

Voting NAY: Patrick Lee

ORDER TO ACCEPT ROAD DEPARTMENT'S PERSONNEL

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of personnel changes in the Road Department.

Upon motion made by Joyce Culpepper and seconded by Dennis Dedeaux, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to approve the following and attached personnel changes in the Road Department:

Michael P. Mitchell Resign-Retiring


Voting AYE: Anthony Hales, Joyce Culpepper, Dennis Dedeaux, Patrick Lee, and Sandy Kane Smith

Voting NAY: None

PAGE 3

12/27/2012 10:15 1\4....~..t..1It...i.,J ... ,,' 4"-'""' .... .c.. ... 41 uu

61317984929

~A One Beacon .. ,.,., 1 N ~ U a A H C B

In&nrtd NDm~ lind Al1drc.u: P~~~L RXv~R COUNTY BOARD or SUPERVISORS 200 R H1\JN ST ?OPI. . .r..HVILJ.~. 1'15 :19410-2822

THIGPEN INS AGENCY

AUu"OC !;pct:i$(1)1 InSll'~''''' CbmnOllY I so Royall S\rcel CDniOfl. MA ~:Ifll I

Quote ~DlFlb("r: 1.3 e 4599-5

PAGE 04

BODk 0162 Pi9~ 429

POLICYHOLOER DISCLOSURE NOnCE OF TERRORISM JNSURANCE COVERAGE

You are hereby not/Red that under the Terrorism Risk Insurance Act (the Act), as amended, that you now have a light to purchase Insurance coverage for losses arising out of sats of \errorlsm, as defined In Seotion 1 02( 1} of the Act: The term "act of ler(Or/sm" means any act that Is oertHled by 1he SeCfetary of the Trea9ury, In conourrence with the Secretary of State and the Attorney General of the United Stales, to be an act of terrorIsm; 10 be a violent act or an aCt that Is dangero\Js to human lIIe, property. or Infrastructure; 10 have re.sultOO In damage within the Unltad SUItes, or outRide the Unfled States in the case of certain air c~.rrlers or vessels or the premises of a United St31es mission; 811d 10 have been committed by an lndlvidual or Individuals as part of M eHort to coerce the clvnJan population 01 tne Unl1ed Slates or to Influence tM policy or affeat the conduct of rh~ United States ()()vemment by coerclon,

COVERAGE TO BE PROVIDED BY THE POLICY FOR lOSSES CAUSED BY CERTIFIED ACTS OF TERRORISM, AS DEFINED IN THE ACT, MAY BE PARTIAllY REIMBURSED BY THE UNITED STATES GOVERNMENT IN ACCORDANCE WITH A FORMULA ESTABLISHED UNDER THE ACT. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT WOULD PAY 85% OF COVERED TERRORISM LOSSES THAT EXCEED THE STATUTORILY IMPOSED DEDUCTIBLE FOR WHICH THE INSURANCE COMPANY IS RESPONSIBLE. THE PREMIUM TO aE CHARGiED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDe ANY CHARGt=S FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVE.RNMENT UNDER THE ACT.

THE ACT CONTAINS A $100 SILLION CAP THAT LIMITS U,S. GOVERNMENT REIMBURSEMENT AS weLL AS INSURERS' LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES EXCEeDS $100 BILLION IN ANY ONE CALENDAR YEAR, IF THE AGGReGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED.

SELECTION OR AEJacTlON OF TERRORISM INSU~ANCE COVERAGE

The prospective premium required fOl your 1errorism ooverage Is: $ 6, 373 . If you Wish to rejed this offer ot coverage, you should ch&ck the box belOw, sian this notiCf and send I( to your agent. An e)(oIus/1)I1 01 terrorism tosses, as defined by the Act. wi!! then be made part of your poUcy,

N you wl8h to reject this offer of coverage, you should check the box below, sign this nonce and send II 10 your agent. An exclusion of terrorism lOSSiS, 89 defined by the Act. will then be made part ot your policy.

I hereby reject the offer of terrorism coverage. I understiind that I will have no 1 _ coverage for 108ses arising from act$ of terrorism, '8 defined In the AGt.

Poaslbility of Additional or Return Premium

The premium 6hown above iB calculated based in part qn the federal par1iolpatlon In payment ot terrorism losses as set forth In the Te!'TOrl$m Risk insuranoa Act. The federal program eSlablish&Q by the Act 18 scheduled to larminate at the end of 12131114. tf the lederal program terminates or II the level or terms 01 federal ~tJon change, the estimated premIum sho\'\ll'l above may not be appropriate. If this policy contaIns a CondItIOnal ExclUSIOn, continuation 01 coverage lor oertifled eots 01 terrorism, or 1ermlnatlon 01 such coverage, will be determIned Upon diSposition of the ledaral program, SUbject to 1he tarms and coMUloos of the Conditional ExCIU$lon. If this polloy does nol contain a Cond~lonal E.xcllII.llon, coverag& lor certified acts of terrorism wUl oontlnue. In &ither case, when disposition of the federal program 1$ determined, 'Ne wfI! fecalcula1e the estimated premium shown above and will charge additional prElmlum or /'Stund axcees premiUm, if indicated,

1/ we notily you of an additional premIum onarge, Ih. additional premium wRI bQ due as spsclfied in $I)Ch notice.

no 1.\0 III OR p~~ lof2

~~~~~v~ !L/~'I~U4~ ~~.uu

6017984929 CtJ.L"'[J,j~~t:J:r

THIGPEN INS AGENCY PAGE 06

\\1\\1\\' _-v.c. _ (:011. _

Pea.rl fUV8t1" County SQard of Supervisors

elSent Authorization to Bind Coverage

After careful mnslderation of your IJroposal dated~mb~r ZOe 2011 we accept your insurance prog~m subject to the fbJlowlng exceptions/changes:

~cllcy Options:

BInd the fonowlrtg:

o 0 AtJantlc Spedafty QUDte

o 0 Tlfrorism on Atfantic Speclalty QUote

o 0 Provide Quotations or Additional Informatian on ttle followil1g Coverage Conllderatlons

it is understood this proPDSrlI provides only iii summary of the details; the policies wlll contain the actual caverages.

We confirm the values, $c:hedules, and other data contained In the proposal are from our records and acknowledge It is our responsibilIty to see that tt1ey are mal I a y.

.~2(27/2..@12 18: 15 ~C~L~V~V 4L/~,/~u~ ~ ~4,uu

6017984929 OtLJ. "fthJ 4.ju::;,

THIGPEN INS AGENCY PAGE B5

If your policy includes Property Coverage In one or more of these Slates: CA, CT, GA, HI, lA, II.., MA, ME, MO, NC, NJ, NV, OR, RI. VA, WA, WI. or WV; the followIng sl.atemant applies:

The terrorism exclusIon makes an exception for (aM thereby continues your coverage for} property /Ira losses resulting from an act of terrOrism. Therefore, 1/ you (tJect Ihe offer of terrorism coverage, thaI rejecllon does /'lOt apply 10 fIre losses resulling from Cln aCI of terrorism· Ihe coverage In your polley for suCh lire losses wUI continue. If suoh a loss occurs, and Is certified under the Act, the loss wlll be Mlmbursed by the United Sta1es under the formula. detaileci above.

The portio" 01 your poliCY premium sl1ribulable 10 terrorism (fire only) coverage In all of the states listed above, In which your policy provides propetty coverage, Is $ D . This amount Is included In your policy, tem/um and cannot be r C1 .

Insurance Company

F'rlnt Name 12-- d] - ZOCL:

Dale

If you have any qU8Istions about thIs notice, please contacrt your agent,

CLll IJII'1I1 Illi Cop)'riShl 2008, Onc8cucM IfI~\lr~J\CC Orovp [, I.e

'13J

12/27/2012 10:15 ,~t:.,",c~yc..LJ ~LI L /I '&'U~L ~", l'JrJ OrJ.I.'ttJ"'''.:Jl'J:J

~~~ ~lVC~ ~UUNIY

PAGE 62 6817994929 THIGPEN INS AGENCY

ThIgpen Insurance AgfJncy Inc.

110 Highway 11 Sou Ih P.O. Box 400 Plcsyune MS 39466 Phone; (601) 798-4661 Fax: (601) 7fl8-4929 e·mail: [email protected]

eli: To: p, R.Co. Sheriff's Departm~nt P. O. Box 569 200 South Main SI POplslVille MS 39470

Reo\! PROF" 040 PENDING

, • -'I l '

Invoice

ConlaC{ Codll; PRCOSHER004 AgenOj Conl~ct: char/ott

PolloyGeneraled NEIN. P. R.Co. SMrtlh D9p~rtmanl

$67,375.00

12/27/2912 19:15 ~~~c~vcu '~/LIIL~~L ~L;~~ C~lq~~L~~~

~A~L ~JV~ ~UUNIY

PAGE 83 6a17984~29 THIGPEN INS AGENCY

ihlgpen Insurance Agency Inc.

110 Highway 11 South P,O. Box 400 Picayune MS 39466 Phone: (601) 798-4861 Fax: (601) 796-4929 E-mail: thIgpena9ncy@bell~outh.net

Bill To: Pear1 Rivet County 13

POBox 569 Poplarville MS 3947(]

~33

Invoice

ConlBct Code: PEARLRIVOOO Asency Contacl: Pam

c· _1_n~_O_'C(l_Oa,--,-te _____ ·.:;.:.. .. ··-,-A~g'O_h_f_~:: _::.:.· :_~:,,-:.~: _"'_' _.:....; . . ;....:._:c_o_ll..;;.b""t\t,;:.:,i1._· __..o.,...:.' .:..:.. ' .'-, ~-'_;@f!,-, '_~;..cI.:..L~ti_~O--,~ :".:<' : >, :~ " 'elpimtlll'ti,~tt==I 12/27/2012 12127/2012 1/112013 1/1/2014

'>-,, ' '~ I.~: ·~~: <'1'- , •

NeW CPI<G6 ()4() PENOING Policy Genal1lled NEW. Pearl RI~er County 13 S86,071.28

RECEIVED 12/2e/2B12 11:25 6e14032309 12/19/2012 22 : 2S FAX S017952002

DATE December 20, 2012

Pearl River County Road Department

Termination Report

PEARL RIVER COUNTY • ADMIN @OOI/ OO \

LAST NAME Mitchell F1RST MjchAAi MIDDLE INT. l.....,

OEP ARTMENT: RQI4. TERMINATION EFFECTIVE DATE: D(lcember 27, 2012

SOCIAL SECURlTY NUMBER 587-30-1890

MAIL PAY? __ YES x 1\0

• TYPE OF SEP ARA nON (CHECK ONE) X RES IGN A TION __ DISMISSAL ____ ,MruTUALAGRBEMENT

__ OTHER (EXPLAIN BELOW)

• REASON FOR SEPARATION: _~ABSENTBE1SW TARDINESS CHANGING JOB __ FAMILY __ HEAL,TH __ INCOMPETENCE REDUCTION IN FORCE

X RETIR1NG OTHER (EXPLAlN BELOW)

STATEMENT OF HEAD OF DEPARTMENT: THIS TERMn\ATION OF EMPLOYrvfENT HAS BEDI REVIEWED FOR COMPUANCE wm-I THE PERSOl\'NEL POLICY ADOPTED WITII THE PEARL RIVER COUNTY BOARD OF SUPERVISORS. ALL REQUIREMENTS HA VB BEEN MET .

• RECOMMENDATION: X WITHOUT RESERVATION __ WITH SOME RESERVATION __ WOULD KOT RECOMMEND

• REHIRE? __ YES __ NO

ADDITIONAL COMMENTS OR. EXPLANATION: ___ ~~ ______ _

SIGNED ____________ DATE, _______ _ WITNESS

CJL MBMMAS03 01/02/2013 11:51 Board Minutes Minute Book Text Detail Book 0162 Page 435 AWARD SEMI-ANNUAL BIDS Date 12/27/2012 CLOSE SESSION

ORDER TO AWARD SEMI-ANNUAL BIDS

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Semi-Annual bid award.

Upon motion made by Joyce Culpepper and seconded by Sandy Kane Smith, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to award semi-annual bids to lowest and best bid.

To Be Further Ordered upon recommendation by Road Manager to purchase pipe from G & 0 Supply.


Voting AYE:

voting NAY: Absent:

Joyce Culpepper, Dennis Dedeaux, Patrick Lee, and Sandy Kane Smith None Anthony Hales

ORDER TO CLOSE SESSION

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to close session.

Upon motion made by Sandy Kane Smith and seconded by Joyce Culpepper, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to close the session to determine the need of executive session.


Voting AYE:

Voting NAY: Absent:


PAGE 5

----- -'" --~ ~ TRJ-STATE LUMBER CO.

~-J~ l~~ 20' 22~ 24 ' 2q,.' L~~ JQ,:

2X4 71500 2X6 7 .~O 00 :1 X 8 750.()O

eilok 0162 F'd9~ ·~J 8

.1 X., 690 .(XI 77500 800 .00 JX6 690.00 815 .0(1 855.00 4X.f 675.00 4 X 6 64J(J. ()(I 77) .0(1 SOO.O(l 925.()() 975 .00 6X6 6 <)0, O(J I< IS.(lO 855.00 9J5 .00 975.0(J I() ., o. (J() 11250(1 J 1 hex)

.1 X I< 6:iO.OO 72 :Ul(J 775 ,()O 825.00 875,OCl ~ X 8 (,25.0(1 7(1(J.1J1l 750 .110 80<J.OO It~(J , {J{) ~8; Oil I(U .~.()(J IORS (\(1

(-Xi< u{l(W(1 7(1(1 (1(J 7 SO.o(l !too.()O 850 ,(1(1 QRS .Oil reus 11(1 I(JR.'i , (\(I 8X8 62-' .00 7Utl (l{J 7SIl.<Hl 80(J.OO 850.(1(J 985.!J(J 111.15 .00 1010 (J(I

2 X 10 725 ll{J ~).;i.<111 1<5;,00 905.0(1 955000 J X 10 (,j() 0(1 ~(J-, 00 1<55 .00 905 .00 955.00 ~ X 10 (, .'i0 (lI,l fW5 n(l 85S()/1 905.00 955.00 6 X III (,;i(l 00 1<0:\.[10 855 .0(1 905.00 9 5~ .(I(J

IS X 10 6(I(I.lJ.(J 805 (10 K5HlO 905 .exl 95.'i.00 HtXIO WH,O() 805, (l{J 8.'i5 .00 9OS.(){) 955.00

.2 X 12 X8H)o 925 ,(10 975.(10 10.50.00 I J(lO.OO J X 12 795 ()() 925.00 975.00 1050.00 1100.00 4 X 12 79500 Q2500 975.()O 1050.00 It 00,00 6 X 12 1<50.00 925.(1(1 975.00 IOSD .OO J 10(1.00 8 X 12 lS~(l .OO ns.oo 975.00 [O5{).OO 1100,00 10 X 12 850 .00 92.~ .00 975.00 1050.00 1100.00 1125.00 (2 X l2 IS J:i.()O 1)75 .00 1025.00 1100.00 1150.00 1 I 7:i 00 1 250 .0() ()2S.01-1

6 X 14 IV 25.()(1 1050,00 1100.00 1125.00 1125.00 I J(){J 00 12 X 14 W25.00 1050.00 1100.00 I ! 2.5 .00 1125.00 1.100.00

6 X 16 1075.00 1100.00 1 I 25.0(J 1175.00 1225.00 127).00 1325.00 1425.00

ALL LUMBER 112 GRADE OR BEITER TREA TED .60 CCA POR IN GROUND AND \VATER CO NT ACT

THE ABOVE RATES A.R.E PER M8F F.O.S FULTON. MS fREIGHT WILL BE CHARGED AT THE RATE Of' ~72.J -~ .f.,w..\c.

CrimInal Cost Bill $ 420.00 Civii Cost'"s,if ~-,.- $--420]0'" Civil General Docket-.---· ,,·· --_._".' . ". -, $ 745.00 ~~.~~~~~--------__ -41 ____ .~~_

State General Docket $ 715.00 'Ma.rriage Recoid" ' .".- -'-"-'" _. "" -,. ''' ... , f -if5.00 Ju£~~ment R0.ll __ " " , .. .. . , . .. ___ ....... , ' _ $ .. ~~.~.OQ , Registration Binder . $ 380.00 8·112 x 11 CIrcuit Court Binders $ 148.00 :~1i2xT(RecOrdln9 Pa'pe'i'" .. ' " ._ ... . ·~~IO'OO.$ 182.00

8·112 x 14 Election Binder ~' $ 148.00 7u"ror Info Sheet 1000 $ 118.00 Marriage Certificare- - ·._·.~ :~·_·_··_· .~. :,,",=. _~ .", . :', .. '$' 47~~'~~ Application for Marriage License ~ 109.~ _~ ~ .. 1. ~~..:~~ .. C~f1Ct{1tB ,Altendance Election Worksho~ 1000 , $ 100.00 yo~er}~e~.r!I~onBI!l.Qe.r.. . . " ,,_ , __ '" _ ...... ,_: ~- " .t,)4B.09_ ,,{oter Registration Sheets ___ ._. _ . ~ QQq . ~ , , ~2~ ,,00. .~tati~nerx.. _ .. , .. _" __ "". ,, ___ _ 100.q _$_".l~.OO_ JUSTICE COURT 'Criminal Jackets .. '- --" .. - .. .. ·"'1--" .. 2'500 $ 398.00

CJL MBMMAS03 01/04/2013 14:02 Board Minutes Minute Book Text Detail Book 0162 Page 442 EXECUTIVE SESSION Date 12/27/2012 RETURN TO REGULAR SESSION

ORDER TO GO INTO EXECUTIVE SESSION

Upon motion made by Joyce Culpepper and seconded by Sandy Kane Smith, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors to enter executive session to discuss a personnel matter relating to the job performance, character and professional competence of a person holding a specific position and a strategy session with respect to pending litigation because an open meeting on the subject of this litigation would have a detrimental effect on the litigating position of the County.


Voting AYE:

Voting NAY; Absent:


ORDER TO RETURN TO REGULAR SESSION

Upon motion made by Sandy Kane Smith and seconded by Joyce CUlpepper, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of Supervisors that this Board does now return to regular session at 10:50 a.m. after taking no action in executive session.


Voting AYE:

Voting NAY: Absent:


PAGE 2

CJL MBMMAS03 01/02/2013 11:51 Board Minutes Minute Book Text Detail Book 0162 Page 443 PURCHASE CROSBY LAND Date 12/27/2012 ADJOURN

ORDER TO AUTHORIZE CHECK TO PURCHASE CROSBY LAND ON WOLF RIVER IS TITLE IS CLEAR

There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of purchasing land.

Upon motion made by Dennis Dedeaux and seconded by Sandy Kane Smith, the following order was adopted, to-wit:

Be It Ordered by the Pearl River County Board of supervisors to authorize Clerk to issue check to purchase Crosby Lane on Wolf River if title is clear in the amount of $11,118.75.


Voting AYE :

Voting NAY: Absent:


ORDER TO ADJOURN

Upon motion made by Sandy Kane Smith and seconded by Dennis Dedeaux, the following orders were adopted, to-wit:

Be It Ordered to direct County Administrator to post a notice of next meeting within one hour after such meeting is called in a prominent place available to examination and inspection by the general public in the Chancery Court Facilities Building at the Pearl River County Courthouse and make attached notice as part of minutes.

Be It Further Ordered that this Board does now adjourn for the term.


Voting AYE:

Voting NAY: Absent:

•


PAGE 8

Book 0162 Page ~44

NOTiCE OF SUPERVISORJS MEETfNG

You are hereby notified

pursuant to

THE MISSISSIPPI OPEN MEETINGS LAW

that the next meeting of the

Board of Supervisors of Pearl River County. Mississippi,

will be held on~ Z 2 tl8 at ,9, '00 o'clock a.m, . I in the Board of Supervisors Meeting Room

in the Court Facilities Building

at the Courthouse in Poplarville, Pearl River County, Mississippi.

BOARD OF SUPERVISORS PEARL RIVER COUNTY. MISSISSIPP!

cjl mbmmas03 01/02/2013 11:51 board minutes … · minute book text detail book 0162 page 427...

Documents