clarence central school district board of education · 6/20/2004 · ronald kotlik advanced...

Clarence Central School District Board of Education

Regular Board Meeting

Conference Room B 7:00 PM

PLEASE BE ADVISED PURSUANT TO THE GOVERNOR’S PROCLAMTION ON MASS GATHERINGS, NO VISITORS WILL BE ALLOWED AT THE BOARD OF EDUCTION MEETINGS. THEREFORE, THIS MEETING IS HELD VIRTUALLY THROUGH GOOGLE MEET. QUESTIONS CAN BE SUBMITTED VIA THE HOME PAGE OF THE WEBSITE (See District Announcements).

Agenda – Monday, April 6, 2020

REGULAR BOARD MEETING AND BUDGET STUDY SESSION #3 TYPE

I.

PUBLIC SESSION CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Announcements

Action

II. APPROVAL OF AGENDA Action

III. APPROVAL OF MINUTES 1. BOE Meeting Minutes—March 9, 2020 2. Special BOE Meeting Minutes—March 20, 2020

Action Action

IV. CORRESPONDENCE None

V. PUBLIC COMMENT SESSION

VI. UNFINISHED BUSINESS

VII. SUPERINTENDENT’S REPORT Dr. Hicks will present the budget overview.

Informational

VIII. FINANCE

F1. 2020-21 Budget and Property Tax Report Card F2. Internal Audit

Action Action

IX. PERSONNEL

INSTRUCTIONAL P1. Resignations P2. Appointment P3. Presentation Compensation P4. Notification of Tenure Appointments P5. Substitute Teacher List

Action Action Action Action Action

NON-INSTRUCTIONAL P6. Resignations P7. Request for Extension of Leave of Absence P8. Appointments P9. Substitutes

Action Action Action Action

Clarence Central School District Board of Education

Regular Board Meeting

Conference Room B 7:00 PM

PLEASE BE ADVISED PURSUANT TO THE GOVERNOR’S PROCLAMTION ON MASS GATHERINGS, NO VISITORS WILL BE ALLOWED AT THE BOARD OF EDUCTION MEETINGS. THEREFORE, THIS MEETING IS HELD VIRTUALLY THROUGH GOOGLE MEET. QUESTIONS CAN BE SUBMITTED VIA THE HOME PAGE OF THE WEBSITE (See District Announcements).

Agenda – Monday, April 6, 2020

X. SPECIAL NEEDS & STUDENT ACTIVITIES S1. Committee on Special Education Report S2. Committee on Pre-School Special Education Report

Action Action

XI. BOARD DEVELOPMENT/POLICY B1. BOE Policy Manual Updates—Section 5676—Privacy and Security for Student Data and Teacher and Principal Data (Second Read Through)

Action

XII. PUBLIC COMMENT SESSION

XIII. COMMITTEE OF THE WHOLE/ITEMS OF INFORMATION 1. Schedule of Meetings

Informational

XIV. ADJOURN REGULAR BOARD MEETING Action

MEETING NO. 9 CLARENCE CENTRAL SCHOOL DISTRICT

March 9, 2020

A Regular School Board of Education was held on Monday evening, March 9, 2020 at Clarence High School, 9625 Main Street, Clarence, New York. Mr. Michael Fuchs, Board President, called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance. SCHOOL BOARD MEMBERS: ABSENT LATE ARRIVAL

Michael Fuchs, President Matthew Stock, Vice President Tricia Andrews X James Boglioli Dennis Priore Dawn Snyder Mary Beth Sweeney

OTHERS:

Geoffrey Hicks, Superintendent Richard Mancuso, Clerk of the Board Robert Michel, Director of Personnel Kristin Overholt, Assistant Superintendent for Curriculum

134. It was moved by Mr. Priore and seconded by Mr. Stock that the Board approve the meeting agenda for March 9, 2020. CARRIED – All Members Present Voted YES

Approval of March 9, 2020 agenda

135. It was moved by Mrs. Snyder and seconded by Mr. Boglioli that the Board approve the Meeting Minutes and Executive Session of February 10, 2020 as submitted and recommended.

CARRIED – All Members Present Voted YES

Approval of February 10, 2020 Meeting Minutes

136. President Fuchs opened the meeting for a Question and Answer Period for those in attendance who wished to address the Board of Education.

Question & Answer

137. Dr. Hicks presented the third draft of the 2020-2021 budget.

Information

138. It was moved by Mr. Boglioli and seconded by Mr. Priore that the Board approve the following: December 2019 Financial Report; Schedule of Bills; Check Warrant Report; Annual Budget Hearing and the following Chairperson of the Vote and Election Inspectors as submitted and recommended.

December 2019 Financial Report, Schedule of Bills, Check Warrant

Clarence Central School Board Minutes March 9, 2020

2

BE IT RESOLVED, that:

• Ms. Marla Waiss be appointed Chairperson of the Voting on the School District Budget which will be held May 19, 2020 in the High School between the hours of 7:00 a.m. and 9:00 p.m. She is a qualified voter and local attorney.

• The Board of Election appoint the following named election inspectors

and support staff for the vote on Tuesday, May 19, 2020:

Kelly Hosken Sheila Rivera Renay Kraft Megan Sutton Alexis Cox Andrea Duquette Alicia Braaten Sharon Karl Judy Cannistra Eileen Bull Hope Jankowiak Simone Fancher Nicole Kuss Mark Tayler Suzanne Zelin Kelly Kuzara Jennifer Kitchen McGann Julie Zang Karen Mauger Lisa Campione


Report, Annual Budget Hearing, Chairperson of the Vote and Election Inspectors

139. It was moved by Mrs. Sweeney and seconded by Mr. Stock that the Board approve the following Instructional Staff Personnel Changes as submitted and recommended: Acceptance of the following instructional resignations: Deborah Gardiner, Occupational Therapist, resigns for retirement purposes effective June 30, 2020. Mrs. Gardiner earned a bachelor’s degree in Occupational Therapy from Quinnipiac College. Before coming to Clarence, Mrs. Gardiner worked in a hospital setting for 10 years. As a district wide therapist, she has supported students in all buildings during her career. Debbie retires after 21 years of service to the Clarence Schools. Kathleen George, CMS Social Studies teacher, resigns for retirement purposes effective June 30, 2020. Mrs. George earned a bachelor’s degree in education from SUNY College at Buffalo and a master’s degree in reading from Canisius College. Before coming to the middle school, Mrs. George taught special education at Clarence Center Elementary and grade 3 at Sheridan Hill Elementary. Kathy retires after 21 years of service to the Clarence Schools. David Kleeh, CMS Technology teacher, resigns for retirement purposes effective June 30, 2020. Mr. Kleeh earned a bachelor’s degree in

Instructional Staff Changes


3

Industrial Design from Kent State University and a master’s degree from SUNY College at Buffalo. Before coming to Clarence, Mr. Kleeh worked as a product design engineer for Goodyear Tire & Rubber. Dave retires after 25 years of service to the Clarence Schools. Kathleen Zaprowski, CMS Social Studies teacher, resigns for retirement purposes effective June 30, 2020. Mrs. Zaprowski earned a bachelor’s degree and a master’s degree in education from SUNY College at Buffalo. Before coming to the middle school, Mrs. Zaprowski taught multiple grade levels at Sheridan Hill Elementary. She was also trained to mentor new teachers to the District. Kathy retires after 23 years of service to the Clarence Schools. APPOINTMENTS

Approval of the following instructional appointments:

MENTOR TRAINING

The following individual is recommended for Mentor Training outside of the school day. Compensation will be at a rate of $38 per hour.

Name School Hours

Theresa Rico MS 2 PRESENTATION COMPENSATION

The following individual is recommended as a presenter for the following Professional Development Workshops for Clarence Teachers. Compensation will be at a rate of $40 per hour per session:

Name Presentation Title Presentation Hours

Sessions Offered

Ronald Kotlik Screencasting Basics and the Flipped Classroom

6 1

Ronald Kotlik Advanced Screencasting and the Flipped Classroom

6 1

Ronald Kotlik Introduction to Google Classroom & Google Apps for Education

6 1

Ronald Kotlik Advanced Google Apps for Education

6 1

Ronald Kotlik Cell Phones & Tablets in the Classroom

6 1


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Ronald Kotlik Tech Tools for Common Core Close Reading of Text

6 1

Ronald Kotlik Social Media in the Classroom with Schoology Basic Techniques

6 1

Ronald Kotlik Social Media in the Classroom with Schoology Advanced Techniques

6 1

Ronald Kotlik Introduction to Chromebooks 6 1 Ronald Kotlik Digital Storytelling with

WeVideo 6 1

Ronald Kotlik Going Paperless with Schoology & Turnitin

6 1

Ronald Kotlik Virtual Reality in the Classroom

6 1

Ronald Kotlik Using Google Sites in the Classroom

6 1

Ronald Kotlik Gamification of Your Classroom

6 1

Ronald Kotlik Going Paperless with Kami 6 1

The following individuals are recommended to facilitate Professional Development Workshops. Compensation will be at a rate of $20 per hour per session during the school day:

Name Presentation Title Presentation

Hours Sessions Offered

Andrew Johnston

Fake News, Fact-Checking and Civic Online Reasoning

1.25 2

Joseph McGreevy

Essay Grading New U.S. Regents Exam

1.25 1

Jan Thome Releasing Anxiety and Stress with Exercise

1.25 1

SALARY ADJUSTMENTS The following staff members are eligible for salary adjustments due to completion of additional graduate hours and/or in-service training retroactive to February 1, 2020: Coursework required to obtain a graduate degree and permanent/professional certification (annual salary increase $672)


5

NAME

FROM

SALARY

TO

SALARY

Jablonski, Shannon B+24, Step 3 $41,524 B+30, Step 3

$41,860

Layer, Kathryn B, Step 2 $39,795 B+6, Step 2

$40,131

Coursework taken for skill enhancement (annual salary increase $2,688)

NAME

FROM

SALARY

TO

SALARY

Barkley, Michelle

M+6, Step 15 $67,516 M+9, Step 15

$67,684

Burden, Gretchen

M+33, Step 16 $73,028 M+36, Step 16

$73,196

Clingersmith, Ashley

M+3, Step 9 52,548 M+6, Step 9

$52,716

Crahen, Debra M+39, Step 21 $102,684 M+45, Step 21

$103,020

Dawley, Diane M, Step 21 $100,500 M+3, Step 21

$100,668

Esposito, Cynthia

M+24, Step 17 $77,624 M+30, Step 17

$77,960

Kohler, Charles M+3, Step 21 $100,668 M+6, Step 21

$100,836

Marshall, Jody M+60, Step 18 $86,090 M+63, Step 18

$86,258

Panek, Lisa M, Step 21 $100,500 M+3, Step 21

$100,668

Pennella, John M+45, Step 21 $103,020 M+48, Step 21

$103,188

Rose-Burton, Jennifer

M+36, Step 20 $97,221 M+39, Step 20

$97,389

Sugg, Kathleen M+75, Step 21 $104,700 M+78, Step 21

$104,868

Thomas, Michael

M+66, Step 21 104,196 M+69, Step 21

$104,364

Zwolinski, Amy M+12, Step 20 $95,877 M+15, Step 20

$96,045

SUBSTITUTE TEACHER LIST Additions:


6

Isaac Forni Not Certified, (40 day limit) Matthew Hezel Childhood Ed. 1-6 Phachara Smith Not Certified, (40 day limit) Deletions: Sydney Conrad (Not Certified) Alex Marino (Not Certified) CARRIED – All Members Present Voted YES

140. It was moved by Mr. Stock and seconded by Mr. Priore that the Board approved the following Non-Instructional Staff Personnel Changes as submitted and recommended:

TERMINATION

Approval of the following non-instructional termination: In accordance with New York State Civil Service Law, §71, an employee who has been separated from service by reason of a disability resulting from occupational injury or disease as defined in the Worker’s Compensation Law shall be entitled to a leave of absence of one (1) year. The following individual has been off work in excess of one (1) year. She is unable to return to work, and therefore, is being terminated. Name Job Title Last Day Worked Kindra Hawes Cleaner January 28, 2019

RESIGNATION Acceptance of the following non-instructional resignations: Jodi Arthur, teacher aide, resigns for retirement purposes effective June 27, 2020. Mrs. Arthur began her career as an aide at Clarence Middle School. She currently serves as an aide at Clarence High School. Mrs. Arthur also is a lifeguard and active in the school community. Jodi retires after 13 years of service to the Clarence Schools. Beverly Eusanio, bus attendant, resigns effective March 2, 2020. Roseann Goetz, bus driver, resigns effective March 13, 2020.

Non-Instructional Staff Changes


7

Carolyn Hartzell, teacher aide, resigns for retirement purposes effective June 30, 2020. Mrs. Hartzell began her career in the District at Clarence Center Elementary as a temporary aide. She then moved to Grade 2 at Sheridan Hill Elementary where she currently serves. Carolyn retires after 13 years of service to the Clarence Schools. William Johnson, part-time cleaner, resigns effective February 20, 2020. Tina Surowiec, part-time senior clerk typist, resigns effective March 6, 2020. REQUESTS FOR LEAVE OF ABSENCE

Approval of the following non-instructional requests for leave of absence: Cynthia Mazurek, teacher aide, requests an unpaid medical leave of absence effective January 13, 2020 - March 9, 2020. REQUEST FOR EXTENSION OF LEAVE OF ABSENCE Approval of the following non-instructional request for extension of leave of absence: Barbara Birkmeyer, cleaner, requests an extension to her unpaid medical leave of absence effective March 4, 2020 – April 7, 2020.

APPOINTMENTS Approval of the following non-instructional appointments: Name: Danyelle Borden Assignment: Bus Attendant (Probationary) Transportation Effective: March 10, 2020 Salary: $12.42/hour, 5.5 hours/day Additional Information: Ms. Borden began as a substitute bus attendant in 2017. She replaces Barbara Proszek who resigned.

Name: Catherine Conlin Assignment: Cleaner–Part-time (Probationary) – Sheridan Hill Effective: March 10, 2020 Salary: $12.59/hour plus, $.55/hour shift differential 4 hours/day Additional Information: Ms. Conlin has previous cleaning experience and currently works with the YMCA after school program.


8

She replaces William Johnson who resigned.

Name: Cheryl Darrington Assignment: School Monitor Cafeteria (Probationary) – Clarence Center Effective: March 10, 2020 Salary: $12.34/hour, 2.5 hours/day Additional Information: Ms. Darrington previously worked for the District before opening her own daycare business. She replaces Mary Conheady who accepted an aide position at Sheridan Hill Elementary.

Name: Lynn DeBoth Assignment: Clerk Typist – Buildings & Grounds (Permanent, pending 26 week probationary period) Effective: March 17, 2020 Salary: $13.84/hour plus, $.25/hour longevity 8 hours/day Additional Information: Ms. Deboth has served the District for over 10 years as a teacher aide at Clarence High School. She replaces Julie Heinzmann who was promoted to a Senior Clerk Typist position at Clarence High School.

Name: Michael Gartler Assignment: Cleaner (Probationary) Clarence High School Effective: March 23, 2020 Salary: $12.59/hour plus, $.55/hour shift differential 8 hours/day Additional Information: Mr. Gartler comes to the district with 7 years of cleaning experience. He most recently held a cleaning position for the Holland Central School District. He replaces Richard Szpylman who resigned.

Name: Cheryl Golonka Assignment: Teacher Aide (Probationary) Clarence High School Effective: March 10, 2020 Salary: $12.42/hour, 6.5 hours/day Additional Information: Ms. Golonka has previously worked with children at Summit Educational Resources as a job coach and in a daycare setting. She replaces Lynn McCarthy who resigned.

Name: Michela Hacker Assignment: Teacher Aide (Probationary) – Sheridan Hill Effective: March 10, 2020


9

Salary: $12.42/hour, 6 hours/day Additional Information: Ms. Hacker has previously served the District as a temporary aide and a substitute aide. She replaces Laura Grenzebach who accepted a door monitor position at Sheridan Hill Elementary. INFORMATIONAL ITEM

Approval of the following informational item:

Michael Smith, cleaner, transfers from Sheridan Hill Elementary to Clarence Middle School effective January 6, 2020.

SUBSTITUTES Bus Driver Add: Okioo Peony Clerical Add: Jennifer Gill Tina Surowiec Teacher Aide/Monitor Add: Cheryl Darrington Tina Surowiec Remove: Anthony Casullo Mary Conheady Kimberly Pelton


10

Contract Ratification RESOLVED: That upon the recommendation of the Superintendent, the Board of Education of the Clarence Central School District hereby ratifies the collective bargaining agreement and hereby approves the funding of the Agreement between the District and the CSEA. This contract is for the period July 1, 2020 to June 30, 2023.


141. It was moved by Mr.Boglioli and seconded by Mrs. Snyder that the Board approve the Committee on Special Education recommendations as submitted for the meetings of February 3, 4, 5, 7, 10, 12, 14, 24, 25, 26 and 28, 2020. The Board also approved the Committee on Preschool Special Education recommendations as submitted for the meetings of February 6, 7, 12, 13, 21, 24 and 26, 2020.


Committee on Special Education (CSE), Committee on Preschool Special Education (CPSE)

142. It was moved by Mrs. Snyder and seconded by Mr. Priore that the Board approved the following: the 2020-2021 School Calendar, please see attached and BOE Policy #8000 Curriculum Development, Resources and Evaluation as submitted and recommended.


2020-21 School Calendar, BOE Policy #8000

143. The Board received the First Read on BOE Policy #5676, Privacy and Security for Student Data and Teacher and Principal Data.

First Read BOE Policy #5676, Privacy and Security for Student Data and Teacher and Principal Data

144. President Fuchs opened the meeting for a Question and Answer Period for those in attendance who wished to address the Board of Education.

Question & Answer

145. The Board received the following Schedule of Meetings for the months of March and April 2020. The next regular Board Meeting will be held on April 6, 2020 at the Clarence High School at 7:00 p.m. March 25, 2020 BOE Forum with Students CHS Library 3:30-5 PM

Schedule of Meetings


11

April 6, 2020 BOE Meeting—Budget Adoption CHS Lecture Hall 7 PM April 21, 2020 BOCES Budget and Officers Vote Conference Room B 7:30 AM April 29, 2020 BOE Forum with CSEA CHS Library 5:30 PM May 4, 2020 BOE Meeting—Budget Public Hearing CHS Lecture Hall 7 PM May 11, 2020 Volunteer Recognition Dinner Orazio’s 6 PM May 18, 2020 BOE Student Recognition CHS Cafeteria 5 PM May 19, 2020 Annual Budget Vote and BOE Election CHS Gymnasium. 7 AM-9 PM

146. The Board received the following Schedule of Events for the months of

March and April 2020. PLEASE CHECK THE CCSD DISTRICT CALENDAR/HANDBOOK OR THE WEBSITE FOR MORE DETAILED INFORMATION 3.10 Grade 6 Chorus & Orchestra Concert at CMS 7:30 pm 3.11 CMS PTO Meeting 7 pm Grade 7 Chorus & Orchestra Concert at CMS 7:30 pm 3.12 Sheridan Hill Grade 4 Play 3.12-14 CHS Musical La Cage au Folles

Schedule of Upcoming Events


12

3.18 Grade 8 Chorus & Orhestra Concert at CMS 7:30 pm 3.20 Superintendent’s Conference Day No School Grades K-12 3.24 CHS PTO Meeting 7 pm V/JV/JVB Parent Meeting CHS Gym 6:15 pm 3.27 CSEF 4th Annual March Madness Basketball 3.31 CMS/CHS Jazz Festival at Shea’s 710 7 pm 4.2 Grades 6, 7, 8 Bands Spring Concert at CMS 7:30 p

147. At 7:58 pm, it was moved by Mr. Priore and seconded by Mr. Stock that

the meeting adjourn.


Adjournment

___________________________________

Richard J. Mancuso, Clerk of the Board

MEETING NO. 10 CLARENCE CENTRAL SCHOOL DISTRICT

March 20, 2020

A Special School Board of Education was held on Friday morning, March 20, 2020 at Clarence High School, 9625 Main Street, Clarence, New York. Mr. Michael Fuchs, Board President, called the meeting to order at 7:30 a.m. PLEASE BE ADVIDED PURSUANT TO THE GOVERNOR’S PROCLAMTION ON MASS GATHERINGS, NO VISITORS WILL BE ALLOWED AT THE BOARD OF EDUCTION MEETINGS. THEREFORE, THIS MEETING IS HELD VIRTUALLY THROUGH GOOGLE MEET. SCHOOL BOARD MEMBERS: ABSENT LATE ARRIVAL

Michael Fuchs, President Matthew Stock, Vice President Tricia Andrews James Boglioli Dennis Priore Dawn Snyder Mary Beth Sweeney

OTHERS:

Geoffrey Hicks, Superintendent Richard Mancuso, Clerk of the Board Robert Michel, Director of Personnel Kristin Overholt, Assistant Superintendent for Curriculum

148. Mr. Fuchs announced that all seven Board of Education members agreed to conduct this meeting by Google Meet.

148. It was moved by Mr. Priore and seconded by Mrs. Snyder that the Board approve the meeting agenda for March 20, 2020. CARRIED – All Members Present Voted YES

Approval of March 20, 2020 agenda

149. It was moved by Mrs. Snyder and seconded by Mrs. Andrews that the Board approve the following Resolution – COVID-19 Emergency as submitted and recommended.

WHEREAS, the President of the United States, the Governor of New York and the Erie County Executive have all declared a state of emergency to currently exist as a result of the global coronavirus pandemic; and

COVID-19


2

WHEREAS, the Governor of New York signed Executive Order Number 202.4 directing all schools in New York to close by March 18, 2020 for a period of two weeks (ending April 1, 2020) in order to protect public health; and WHEREAS, the Board of Education of the Clarence Central School District desires to do its part in protecting public health while minimizing, to the extent possible, the adverse personal and economic consequences of that action, NOW, THEREFOREBE BE IT RESOLVED, that:

1. The Board of Education empowers the Superintendent of Schools to shorten the work week or work hours of any District employee during the period of time (or any portion thereof) in which the District remains open to staff but is mandatorily closed to students in response to the COVID-19 emergency only.

2. Pursuant to its authority under New York General Municipal Law Section 92, that the Superintendent may deem any District employee to be on a paid leave of absence for any portion or all days in which the District is mandatorily closed to students due to the COVID-19 emergency only.

3. That the Board of Education authorizes the Superintendent of Schools to direct the District’s employees to continue certain work obligations while being paid and/or negotiate any agreements necessary in furtherance of the above.

4. This such authorization shall extend through any extension of the Governor's Executive Order.

CARRIED – All Members Voted:

Dawn Snyder YES Tricia Andrews YES Matthew Stock YES Dennis Priore YES James Boglioli YES Mary Beth Sweeney YES Michael Fuchs YES

150. At 7:45 am, it was moved by Mr. Priore and seconded by Mr. Boglioli that

the meeting adjourn.


Adjournment

___________________________________

Richard J. Mancuso, Clerk of the Board

CLARENCE SCHOOL DISTRICT: 2020-2021 BUDGET STUDY SESSION #3

April 6, 2020

Agenda for April 6th Presentation

¨ Revenue Challenges

¨ Clarence Budget – April 6, 2020

NYS Education Budget

¨ The adopted budget:¤ Rejects the Executive proposal to consolidate categorial

aids and fold them into a new Foundation Aid.¤ Rejects the Executive proposal to add a new building

aid tier and to adjust the transportation aid formula¤ Expands civic service school curriculum¤ Adds $10 million in competitive grants for student

mental health services¤ Repeals paid time off for voting (4 hours before and

after vote)


¨ Foundation Aid frozen at 2019-20 levels.¨ Expense-Based Aids Fully Funded¨ Pandemic Adjustment

¤ School aid reduced statewide by $1.127 billion¤ Clarence reduced by $533,837

¨ Federal CARES Restoration¤ School aid replaced, dollar for dollar, with federal

money for each district


¨ The Governor’s Budget Director is authorized to make periodic adjustments to all state spending in the event that actual state revenues come in below estimates.

¨ There are four specified measurement periods:¤ April 1 to April 30¤ May 1 to June 30¤ July 1 to December 31¤ January 1 to March 31

¨ The legislature has 10 days to adopt an alternate spending reduction plan in each cycle.


¨ NYS is projecting a revenue shortfall of $10 billion to $15 billion.

¨ The current coronavirus pandemic has generated $1 billion to $2 billion in unbudgeted costs so far.

¨ School aid comprises 27% of the state budget¨ The worry is that state tax receipts will fall short of

budgeted levels requiring later downward revisions in School Aid and other state spending.

Budgeting Guidelines

¨ Our goals in the 2020-21 budget are: ¤ maintain or improve all existing programs, and¤ no reductions to staff

¨ Fiscal Reality¤ The capped tax levy alone will not provide enough funds

to maintain existing programs.¤ The adopted NYS Budget, especially given the pandemic,

will not provide enough state aid to balance the budget.¤ We need to utilize reserves and fund balance in order to

close budget gaps.

Expense Assumptions: 2020-21

¨ 3% Increase in Wages ¨ 1%-2% Increase in Health Insurance Costs¨ 2% Increase in Special Education Costs¨ 2% Increase in BOCES Costs¨ 2% increase in all other costs (utilities, supplies,

equipment) ¨ Retirement costs increase, but not as large as

originally budgeted¨ Debt Service is Stabilized

Revenue Assumptions: 2020-21

¨ Tax Levy Cap estimate of 2.99% ¤ Tax levy revenue at the cap generates approximately $1.5 million

¨ All Other Revenues will increase by $1.06 million (As of April 6, 2020)¤ 2% increase in sales tax¤ Flat local revenues (interest rates, PILOTS, and miscellaneous sources)

¤ $518,000 increase in combination of NYS School Aid + Medicaid funding

¨ We will close the budget gap by applying additional fund balance ¤ Some of the appropriated fund balance will be taken from the Debt

Reserve

Estimated Tax Increase on Clarence Homes

2020-21 Property Tax Estimates – At the Estimated Capped Tax Levy

Estimated Tax Rate: $14.18 per thousand

Assessed Value of Home $100,000 $200,000 $300,000

Annual Property Tax Increase at the Capped Levy Amount $28 $56 $84

Monthly Property Tax Increase at the Capped Levy Amount

$2.33 $4.67 $7.00

2020-21 Budget: April 6, 2020

Budget Element Cost Estimate

2019-20 Budget Total $85,667,585

2020-21 Tax Levy Increase $1,469,160

2020-21 Other Revenue Increase: (State Aid, Sales Tax, PILOTS, Medicaid, Interest, Appropriated Reserves & Appropriated Fund Balance)

$1,065,700

2020-21 Budget Total $88,202,445

Three-Part Budget - Expenses

Administration 2019-2020 2020-2021 CHANGEDistrict Office $2,116,715 $2,136,380 $19,665Curriculum & Supervision $2,262,070 $2,396,230 $134,160Liability & Property Ins $879,500 $901,550 $22,050Benefits $1,253,215 $1,308,440 $55,225

$6,511,500 $6,742,600 $231,100

Capital 2019-2020 2020-2021 CHANGEOperation & Maintenance $5,379,890 $5,525,780 $145,890Debt Service $8,536,135 $8,522,170 -$13,965Benefits $1,664,250 $1,715,740 $51,490

$15,580,275 $15,763,690 $183,415

Three-Part Budget - Expenses

Instructional 2019-2020 2020-2021 CHANGERegular Education $32,501,675 $33,500,675 $999,000Special Programs $10,968,235 $11,229,240 $261,005Transportation $4,101,550 $4,228,650 $127,100Benefits $16,004,350 $16,737,590 $733,240

$63,575,810 $65,696,155 $2,120,345

Component Percentage2019-20 2020-21

Administrative 7.6% 7.6%Capital 18.2% 17.9%

Program 74.2% 74.5%

Bus Purchase Plan: 2020-21

# Bus Type Unit Cost Total Cost

3 72 Passenger Buses $119,200 $357,600

2 72 Passenger Bus (compartments)

$121,834 $243,668

1 35 passenger wheelchair bus

$75,923 $75,923

Estimates for Trade-in’s -$14,000

6 TOTAL $663,191

* Impact of bus purchase is tax cap neutral* 10-12 year replacement cycle for buses

2020 Budget Development Sessions

¨ Regular Board Meetings With Budget Presentations¤ January 13, 2020 (CMS)¤ February 10, 2020 (CHS)¤ March 9, 2020 (CHS)¤ April 6, 2020 (CHS – Budget Adoption)¤ May 4, 2020 (CHS - Budget Public Hearing)¤ June 1, 2020 or Later Depending on the pandemic

(Public Budget Vote)

Voting Information

¨ Postponed Until At Least Tuesday, June 1st

¨ 7:00 am – 9:00 pm at High School Gymnasium¨ Proposition #1: 2020-21 Budget¨ Proposition #2: Bus Purchase¨ Board of Education Seats (3)

CLARENCE CENTRAL SCHOOL DISTRICT

Memorandum

Business Office

To: Board of Education From: Richard J. Mancuso Date: April 6, 2020 Regarding: Budget and Property Tax Report Card

The Board of Education met on the following dates to review the proposed 2020-21 budget (summary attached) and request community input:

January 13, 2020 February 10, 2020

March 9, 2020

The proposed budget total is $88,202,445. The tax levy for 2020-21 is $50,883,000 which requires a simple majority approval as it is below the New York State tax levy limit law. I would like to recommend the Board of Education approve the above figures for the 2020-21 budget vote on May 19, 2020. Attached please find a copy of our Property Tax Report Card and Budget Summary. The Property Tax Report Card is due to New York State in April and provides basic information regarding 2019-20 and 2020-21 budget, tax levy, enrollment and fund balance estimates. As you know, our fund balance is not determined until after our audit each year. Education law requires that the Board of Education approve the Property Tax Report Card at a regular meeting. I am requesting that we approve the 2020-21 Budget and Property Tax Report Card. RJM/ms Attachments c: file

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MANAGEMENT ADVISORY GROUP OF N.Y., INC. Educational and Administrative Consultants

"Doing it Better for Less"

CHAIRMAN OF 11-IE BOARD

DR. TIMOTHY P. CLAY

PHONE (518J 943-0708 FAX (518) 943-5632

PRESIDENT & CEO

AIMEE SKIFF

Internal Audit Report

2019-20 Clarence Central School District

Risk Assessment Update and Assessing Financial Condition Review

March2020

385 MAIN STREET• CAT KILL, NEW YORK 12414 www.magnyinc.com

MANAGEMENT ADVISORY GROUP OF N.Y., INC. Educational and Administrative Consultants

"Doing it Better for Less"

Prepared by Management Advisory Group of New York, Inc. March2020

1

TABLE OF CONTENTS

Transmittal Letter ------------------------------------------------------------------------------ 2

Assessing Financial Condition --------------------------------------------------------------- 4

Objectives --------------------------------------------------------------------------------------- 4

Scope and Methodology ---------------------------------------------------------------------- 4

Results of Testing ------------------------------------------------------------------------------ 4

Status of Prior Year Recommendations ---------------------------------------------------- 8

Current Year Recommendations ------------------------------------------------------------ 8

Risk Matrix – Recommended Audit Cycle ------------------------------------------------ 9

2019-20 Internal Audit Report to the Clarence Central School District Risk Assessment Update and Assessing Financial Condition Review

CHAIRMAN OF TI-IE BOARD

DR. TIMOTHY P. CLAY March 6, 2020 PHONE (518) 943-0708

FAX (518) 943-5632

PRESIDENT &. CEO

AIMEE SKIFF

Audit Committee Clarence Central School District 1031 Elm Street Peekskill, New York 10566

Dear Audit Committee:

Enclosed is the 2019-20 Internal Audit Report based upon field work conducted in February 2020. The scope of work this year included an: • Update of the 2016-17 Risk Assessment, and • Assessing Financial Condition review.

Assessing Financial Condition The District has done a sound job in maintaining a healthy financial condition. We have just two new recommendations to offer at this time.

Risk Assessment Update During 2016-147, a new five-year internal audit cycle began and we performed a new risk assessment. In 18-19, seven recommendations were made: five were implemented and two were deemed not feasible.

Summary of Recommendations in Priority Order This one page summary combines prior-year outstanding recommendations and new recommendations broken out by high, moderate, and low priority and can be found on page 8.

The report contains a Risk Matrix of Audit Areas, and Recommended Audit Cycle for the remaining one year in this cycle. The Committee may wish to discuss this in terms of what audit area should be considered for the upcoming fiscal year.

We look forward to receiving a corrective action plan (CAP) and remind the District to send a copy of the report and CAP within 90 days to the New York State Education Department, Office of Audit Services, Room 524 EB, 89 Washington Avenue, Albany, New York 12234.

385 MAIN STREET• CATSKILL, NEW YORK 12414

www.magnyinc.com 2



3

We would like to thank the Assistant Superintendent for Business and Operations and staff of the business office for their courtesy and complete cooperation during our engagement.

Sincerely,

c Dr. Geoffrey M. Hicks Richard Mancuso

Enc.


Prepared by Management Advisory Group of New York, Inc. March 2020

4

Assessing Financial Condition

Objective The objective of the audit was to ensure there are adequate controls and procedures in place to monitor the district’s financial health.

Scope and Methodology The audit period was July 1, 2016 through June 30, 2019.

The auditor interviewed the Business Administrator and District Treasurer, reviewed policies, procedures, external audit reports and management letters, financial reports provided to the Board, long-range financial plans and data from the NYS Comptroller’s “Fiscal Stress Monitoring System” for 2019. Results of testing are presented with recommendations to improve controls, where needed.

Financial health is defined as the ability of a district to fund the level and quality of service expected by its citizens in good times and bad. A board has the responsibility to monitor the fiscal health of a district.

Districts and their boards need to be aware of certain fiscal stress indicators and act to ensure the district operates in a fiscally responsible manner. A district can use certain key indicators, ratios, and trend analysis to help identify areas of financial stress.

To ensure fiscal stability, districts need to carefully develop balanced budgets for revenues and expenditures for all funds, ensure expenditures are within budgeted amounts, monitor the budgets and amend them as necessary, develop a long-range (five-year) fiscal plan which includes fund balance and reserve fund projections and update it annually and maintain a capital asset preservation plan.

Results of Testing

Operating Surplus When expenditures exceed revenue for a given period, a district has a deficit. A deficit in one year can be offset by surpluses from other years, reserve funds, or loans that must be repaid in subsequent years. An operating deficit may be planned as a means to reduce a district's fund balance. However, several years of deficits or a significant deficit in one year can deplete those surpluses and reserve funds. Districts need to ensure their budgets are balanced and that timely revisions are made to the budget to reflect any changes to estimated revenues and expenditures.

Our audit analyzed the last three fiscal years and determined that the district did, in fact, end each of those years with an operating surplus. The Business Administrator shared his detailed long-range financial plan that is used to assist he and the Board to make sound budgeting decisions.



5

The chart below details three years of fund balance and reserve fund activity.

Year 2016-17 2017-18 2018-19 Total Fund Balance $ 12,149,309 $ 12,827,734 $ 15,475,158 Reserves $ 1,693,054 $ 2,322,813 $ 2,390,260 Encumbrances $ 2,861,155 $ 3,222,943 $ 3,573,392 Assigned FB $ 1,700,000 $ 1,700,000 $ 2,200,000 Unassigned FB $ 5,894,400 $ 5,581,978 $ 7,311,526

Next Yr Budget $ 80,209,240 $ 83,142,930 $ 85,667,585 % of Surplus 7.3% 6.7% 8.5%

Fund Balance The operating surplus or deficit for each year is added to or subtracted from fund balance. A positive fund balance can be used to address revenue shortfalls or expenditure overruns. However, continuous use of fund balance will ultimately result in a negative balance. (Negative fund balance is the accumulation of spending more than was received in revenue.)

Districts report fund balance in five classifications:

• Non-spendable (Inventory, pre-paid items, etc.) • Restricted (Reserves that are specifically authorized by law) • Committed (Not generally used by schools) • Assigned (Encumbrances and Fund Balance appropriated to next school year) • Unassigned (Available balance - up to 4% of the upcoming budget to use for cash flow

and unanticipated expenditures (Real Property Tax Law §1318))

A decreasing trend in total fund balance for any of the five accounts may indicate fiscal stress or that a district is using its fund balance as a financing resource.

Reserve Funds The establishment and funding of reserves is an important consideration in the maintenance of a sound financial plan for any school district. While strict adherence to state law is required to ensure reserves are both legal and appropriate, adequately funded reserves are vital to the long- term health and stability of the school district. This concept is recognized by the New York State Comptroller:

Saving for future projects, acquisitions, and other allowable purposes is an important planning consideration for local governments and school districts. Reserve funds provide a mechanism for legally saving money to finance all or part of future infrastructure, equipment, and other requirements. Reserve funds can also provide a degree of financial stability by reducing reliance on indebtedness to finance capital projects and acquisitions. In uncertain economic times, reserve funds can also provide officials with a welcomed budgetary option that can help mitigate the need to cut services or to raise taxes. In good



6

times, money not needed for current purposes can often be set aside in reserves for future use. (Office of the New York State Comptroller — Local Government Management Guide — Reserve Funds, Pg. 1)

The NYS Comptroller not only recommends that Boards adopt policies regarding fund balance and reserve funds, it recommends the Board adopts a reserve plan that communicates to taxpayers why the money is being set aside, the board’s financial objectives for the reserves, optimal funding levels, and conditions under which the assets will be utilized. Boards should also periodically assess the reasonableness of the amounts accumulated in their reserves.

A reserve plan should describe each reserve and the rules governing it, state when it was established and state the district’s long-term goals for the reserve. Current balance, amounts funded or disbursed and interest earned should all be reflected in the plan document.

The accounting records for each reserve fund generally must show: • The date and amount of each sum paid into the fund • Interest earned by the fund • Capital gains or losses resulting from the sale of investments of the fund • The amount and date of each withdrawal from the fund • The total assets of the fund, showing cash balance and a schedule of investments.

This information may be used for the reporting of the operation and condition of the fund annually to the Board and the public.

Review of Fund Balance & Reserve Funds The trend in Clarence has been a growing total fund balance which has allowed the district to fund their reserves and assign fund balance to the next school year to close the revenue gap. Although reserves have increased, the unassigned fund balance has been consistently above the 4% allowed. Currently there is a plan in place in the 19-20 school year to establish and fund a Repair Reserve with $300,000.

Currently there are Fund Balance (#5511) and Reserve Fund (#5512) policies in place that were adopted January 8, 2018. However, there is not a Reserve Fund Plan that has been adopted and reported annually to the Board.

Recommendations 1. Continue to monitor the fund balance and determine reserve funding to keep the

unassigned fund balance at the allowable 4% level. 2. Prepare a Reserve Plan and update annually for presentation to the Board.



7

Overall Financial Condition The district has done a good job at maintaining a positive and increasing fund balance. Moody’s Investors Service annual comment report dated February 8th 2019 states “The credit position for Clarence CSD is very good, and its Aa2 rating is slightly above the median rating of Aa3 for school districts nationwide.”

Utilization of fund balance projections, long range planning and reserve funding plans will assist the district to make sound financial decisions in the future.



8

Status of Prior Year Recommendations

High Priority (should be addressed by December 2019) 1. Develop a detailed procedures manual for each position in the Business Office.

Implemented 2. The Business Administrator should affix his signature indicating that the bills have been

reviewed on the claim packets or the warrant report. Implemented 3. All invoices should be marked up or stamped “paid” to avoid the possibility it could be

processed again. Implemented 4. Deliver the invoices/claims packet and a “checks waiting to print” report to the Claims

Auditor for review. Then once all payments are deemed accurate the checks can be printed. This was tried, but printing the checks worked better for the Claims Auditor.

5. Destroy deposited checks after 90 Days. Implemented 6. There should be a final review and sign off on all bank reconciliations, one signature of the

preparer and one of the approver. We would recommend the Business Administrator be the approver. Implemented

Medium Priority (should be addressed by June 2020) 7. Determine the feasibility of performing an annual payroll audit requiring staff to pick up and

sign for paychecks. Deemed not feasible due to staff size.

Current year Recommendations

High Priority (should be addressed by June 2020 1. Continue to monitor the fund balance and determine reserve funding to keep the

unassigned fund balance at the allowable 4% level. 2. Prepare a Reserve Plan and update annually for presentation to the Board.



9

Recommended Audit Areas through 2020-21

Audit Units Inherent Risk

Control Risk

Residual Risk

2019-20 2020-21

Governance and Control Environment L M M Strategic Planning, Budget Development, and Budget Administration

H M H

Assessing Financial Condition H M H x Financial Accounting and Reporting H M H x Auditing M L M State Aid and Grants M L M

Cash Receipts and Revenue H L M Cash Management and Investment H M H Petty Cash H H H

Purchasing M M M x Accounts Payable /Cash Disbursements L L L Payroll and Personnel H M H Travel and Conferences L L L

Facilities Maintenance M M M Facilities Construction L L L Inventory Controls M M M

Student Transportation L L L Food Service L L L Extraclassroom Activity Fund M M M Safety and Security L L L x

9625MAINSTREET•CLARENCE,NEWYORK14031-2083•(716)407-9100•FAX(716)407-9126•www.clarenceschools.org

Internal Audit Response & Corrective Action Plan for 2019-20

April 6, 2020 To Whom It May Concern: Please let this letter serve as the official response and corrective action plan for our 2019-20 Internal Audit performed by Management Advisory Group. The audit has two recommendations: 1.) Continue to monitor the fund balance and determine reserve funding to keep the unassigned fund balance at the 4% level. 2.) Prepare a reserve plan and update annually for presentation to the board. Our Corrective action plan is as follows: 1.) The board of education is reviewing the reverse and fund balance as part of their budget process and will be (a) funding a repair reserve. In addition a (b) retirement reserve will be reviewed. Two related items are capital project ones; first the community approved a large (c) capital project and included a $1,000,000 contribution from the districts unassigned balance, the second capital item involves the (d) Erie #1 BOCES capital project and our mandatory contribution, which we will take from unassigned balances, is approximately $1,500,000 over the next three years. 2.) The Business Office has updated the reserve plan and backup debt reserve schedule and will make them a regular part of the annual Board of Education budget planning process. Sincerely, Richard J. Mancuso Business Administrator RJM/me

CCSD Fund Balance & Reserve Plan Updated March 2020

Unassigned

Funds that remain after all monies are appropriated and reserved. Used for emergencies, cash flow needs and for future budgets. NYS uses a 4% threshold. Ours sits at just over $7MM. While it is approx. 8%; Moody’s ratings and both audit firms agree it is at a level consistent with business practices. As we do each year we will monitor it after our external audit and bring further information and reserve recommendations to the BOE.

Encumbered

Funds brought forward from one year to the next to pay for items ordered but not received and/or paid for in the prior fiscal year. Ours was approx. $3MM; typically it is 60% pre-purchase 40% carry over bills many are for the month of June especially student placement & services that are processed after we close our books. Our pre-purchase plan tends to be successful as it allows us some flexibility regarding our self-funded health care, student placements and services, winter weather and fuel pricing. Equipment, including needed technology constant upgrades, would be difficult or nearly impossible without pre-purchasing.

Debt Reserve

Monies, by statute, that are remaining from prior capital projects, interest and premiums. Monies can only be used to reduce the debt payment from the project they were originally from. Our balance is just over $1.2MM. This reserve has a specific time frame attached as it needs to be exhausted as each issue it covers terminates. Attached is the schedule. The end years are nearing so we’ll use some each year going forward.

Employee Benefit Reserve

Funds allocated from unassigned funds by the BOE to pay for employee postretirement benefit payout. Funds may only be used for this purpose and cannot exceed the funding amount listed on the district's financial statements of over $4MM. Our balance is $650K. Some districts use this reserve to artificially show a lower fund balance; this is not a “best practice” and these funds can only be used for their designated purpose. Our level could be increased slightly but is adequate as is.

Certiorari Reserve

Funds set aside by the BOE to fund tax assessment challenges; these funds revert to unassigned balances after a 4-year period. Ours sits at $520K and sunsets in 2022. The reserve amount must not exceed the value requested on all open certiorari cases. As our unassigned fund balance allows it is prudent to reinstitute it after the sun setting at the highest level.

Repair Reserve

We set this up to be proactive regarding our turf fields. The community approved $5MM for our turf fields which were competed in 2017. This investment needs a long range plan as it has a life expectancy of 10-12 years. Replacement will need to occur in that range of time. Replacement is only approximately $2.4MM (adjusted for inflation etc.) as the infrastructure doesn’t need replacing, mainly just the turf. We are planning on putting approx. $300K a year into the reserve for the next 8 years. We just started funding so the reserve only has $300K in it.

Appropriated

Funds authorized by the BOE and approved as part of the budget vote each year to offset taxes and balance the budget. Our amount for the current year (2019-20) is $2.2MM. We included an increase for next year to $2.5MM. In a perfect world no fund balance would be needed for the budget; as this is not the case keeping as low as possible is prudent.

Debt Reserve AnalysisProject # 1 Project # 2 Project # 3 Project # 4

Year Account Amount Must Use By Must Use By Must Use By Must Use ByProject Earned Balance Earned 5/15/21 6/15/26 6/30/25 6/30/30

Project Balance: $0.00 $247,774.88 $0.00 $962,300.64

# 1 Elementary Expansion $18,500,000 2001-02 $158,980.19 $158,980.19 $158,980.192003-04 $172,307.40 $13,327.21 $13,327.21

# 2 MS / HS Expansion $35,800,000 2005-06 $347,766.40 $175,459.00 $175,459.002006-07 $1,558,704.12 $1,210,937.72 $1,210,937.722007-08 $1,717,432.30 $158,728.18 $158,728.182008-09 $1,739,561.76 $22,129.46 $22,129.46

# 3 Excel Roof Project $4,995,000 2009-10 $1,747,774.88 $8,213.12 $8,213.126/30/13 District used $1,500,000 $247,774.88 ($1,500,000) ($172,307.40) ($1,319,479.48) ($8,213.12)

# 4 Capital "Fix-It" & Turf $32,895,000 2014-15 $248,315.88 $541.00 $541.002015-16 $359,477.88 $111,162.00 $111,1622016-17 $742,167.01 $382,689.13 $382,689.132017-18 $1,141,121.90 $398,954.89 $398,954.892018-19 $1,210,075.52 $68,953.62 $68,953.62

INSTRUCTIONAL PERSONNEL APRIL 6, 2020 P1 RESIGNATIONS

Recommended Action: Acceptance of the following instructional resignations:

Mary Sorrels resigns from her Mentor Liaison position effective June 30, 2020 (see letter attached).

Pamela Stone, Harris Hill teacher, resigns for retirement purposes effective June 30, 2020 (see letter attached). Mrs. Stone earned a bachelor’s degree in Psychology and a master’s degree in Elementary Education from SUNY at Buffalo. Mrs. Stone began her career teaching grade 1 and 2 at Clarence Center Elementary, later moving to Harris Hill Elementary where she taught primarily at the Kindergarten level. Pam retires after 30 years of service to the Clarence Schools.

P2 APPOINTMENT

Recommended Action: Approval of the following instructional appointment:

A. EXTRACURRICULAR

CHS SPORTS

Supervisor of Spectators The following instructional employee will be available to serve as supervisor of spectators at a per diem rate of $89.00 per contest. Assignments will be determined by the Director of Health, Physical Education, and Athletics. There will be a total of 25 assigned contests. Jeffrey Barrett

P3 PRESENTATION COMPENSATION The following individual is recommended as a presenter for the following Professional Development Workshops for Clarence Teachers. Compensation will be at a rate of $40 per hour per session:

Name Presentation Title Presentation

Hours Sessions Offered

Debra Crahen Home Learning with the Seesaw 2 1

INSTRUCTIONAL PERSONNEL -2- APRIL 6, 2020 P4 NOTIFICATION OF TENURE APPOINTMENTS

Informational Only: It is recommended that the Board of Education review the tenure recommendations for the following probationary teachers. No action to be taken until the May 4, 2020 meeting.

NAME TENURE AREA TENURE DATE

TEACHER Kurt Diesfeld Physical Education 9/1/2020 Michelle Tipton Special Education 9/1/2020 Angela Wilding Special Education 10/17/2020

P5 SUBSTITUTE TEACHER LIST

Additions: Carolyn Kirsch 5580 Strickler Road 548-2862 Not Certified Clarence, NY 14031 (40 day limit)

NON-INSTRUCTIONAL PERSONNEL APRIL 6, 2020

P6 RESIGNATIONS

Recommended Action: Acceptance of the following non-instructional resignations:

Margaret Berghorn, clerk typist, resigns for retirement purposes effective June 30, 2020 (see attached letter). Peggy began as a bus aide and a monitor in the District. In 2000, she moved to the position of teacher aide at the Clarence Middle School before becoming a clerk typist in the main office at Ledgeview Elementary in 2007. Peggy is always willing to try anything as she helps run the school from the main office. Her vibrant personality helps create a warm, welcoming, inclusive culture at Ledgeview. Peggy retires after 21 years of service to the Clarence Schools.

Barbara Proszek, cafeteria monitor, resigns effective March 6, 2020 (see attached letter).

Susan Sweeney, teacher aide, resigns for retirement purposes effective June 30, 2020 (see attached letter). Mrs. Sweeney began her career as a teacher aide in 1997 at Ledgeview Elementary. She helped chair the Ledgeview Sunshine Committee and is the first to help out a colleague in need. Sue also helped coordinate faculty/staff luncheons. Sue retires after 22 years of service to the Clarence Schools.

Sharon Zientek, teacher aide, resigns for retirement purposes effective June 30, 2020 (see attached letter). Ms. Zientek began her career in 2008 as a teacher aide at Harris Hill Elementary. In 2013 she moved to Sheridan Hill Elementary. Mrs. Arroyo noted that Sharon had a positive impact on the students she supported. Sharon retires after 11 years of service to the Clarence Schools.

P7 REQUEST FOR EXTENSION OF LEAVE OF ABSENCE

Recommended Action: Approval of the following non-instructional request for extension of leave of absence:

Cynthia Mazurek, teacher aide, requests an extension to her unpaid medical leave of absence effective March 9, 2020 – April 18, 2020.

P8 APPOINTMENTS

Recommended Action: Approval of the following non-instructional appointments:

A. Administrative Assistants:

In an effort to recognize longevity in the District, it is requested that a tiered stipend be established effective July 1, 2020. The stipend was last adjusted in July 2018, and prior to that during the 2000-01 school year.

The tiered system would now provide a stipend for years of service as listed:

Years of Service Annual Stipend 0-2 $2,600 3-5 $3,100 6-8 $3,600 9-11 $4,100 12-14 $4,600 15-17 $5,100 18-20 $5,600

NON-INSTRUCTIONAL PERSONNEL -2- APRIL 6, 2020

Years of Service Annual Stipend 21-23 $6,100 24+ $6,600

P9 SUBSTITUTES

Recommended Action: Approval of the following deletions to the non-instructional substitute lists: Bus Attendant: Remove: Danyelle Borden Teacher Aides/Monitor Remove: Michela Hacker

2020 5676 1 of 15

Non-Instructional/Business Operations

SUBJECT: PRIVACY AND SECURITY FOR STUDENT DATA AND TEACHER AND PRINCIPAL DATA

The District is committed to maintaining the privacy and security of student data and teacher and principal data and will follow all applicable laws and regulations for the handling and storage of this data in the District and when disclosing or releasing it to others, including, but not limited to, third-party contractors. The District adopts this policy to implement the requirements of Education Law Section 2-d and its implementing regulations, as well as to align the District's data privacy and security practices with the National Institute for Standards and Technology Framework for Improving Critical Infrastructure Cybersecurity (Version 1.1). Definitions As provided in Education Law Section 2-d and/or its implementing regulations, the following terms, as used in this policy, will mean:

a) "Breach" means the unauthorized acquisition, access, use, or disclosure of student data and/or teacher or principal data by or to a person not authorized to acquire, access, use, or receive the student data and/or teacher or principal data.

b) "Building principal" means a building principal subject to annual performance

evaluation review under the provisions of Education Law Section 3012-c. c) "Classroom teacher" means a teacher subject to annual performance evaluation review

under the provisions of Education Law Section 3012-c. d) "Commercial or marketing purpose" means the sale of student data; or its use or

disclosure for purposes of receiving remuneration, whether directly or indirectly; the use of student data for advertising purposes, or to develop, improve, or market products or services to students.

e) "Contract or other written agreement" means a binding agreement between an

educational agency and a third-party, which includes, but is not limited to, an agreement created in electronic form and signed with an electronic or digital signature or a click-wrap agreement that is used with software licenses, downloaded, and/or online applications and transactions for educational technologies and other technologies in which a user must agree to terms and conditions prior to using the product or service.

f) "Disclose" or "disclosure" means to permit access to, or the release, transfer, or other

communication of personally identifiable information by any means, including oral, written, or electronic, whether intended or unintended.

(Continued)

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SUBJECT: PRIVACY AND SECURITY FOR STUDENT DATA AND TEACHER AND PRINCIPAL DATA (Cont’d.)

g) "Education records" means an education record as defined in the Family Educational

Rights and Privacy Act and its implementing regulations, 20 USC Section 1232g and 34 CFR Part 99, respectively.

h) "Educational agency" means a school district, board of cooperative educational

services (BOCES), school, or the New York State Education Department (NYSED). i) "Eligible student" means a student who is eighteen years or older. j) "Encryption" means methods of rendering personally identifiable information

unusable, unreadable, or indecipherable to unauthorized persons through the use of a technology or methodology specified or permitted by the Secretary of the United States Department of Health and Human Services in guidance issued under 42 USC Section 17932(h)(2).

k) "FERPA" means the Family Educational Rights and Privacy Act and its implementing

regulations, 20 USC Section 1232g and 34 CFR Part 99, respectively. l) "NIST Cybersecurity Framework" means the U.S. Department of Commerce National

Institute for Standards and Technology Framework for Improving Critical Infrastructure Cybersecurity (Version 1.1). A copy of the NIST Cybersecurity Framework is available at the Office of Counsel, State Education Department, State Education Building, Room 148, 89 Washington Avenue, Albany, New York 12234.

m) "Parent" means a parent, legal guardian, or person in parental relation to a student. n) "Personally identifiable information (PII)," as applied to student data, means personally

identifiable information as defined in 34 CFR Section 99.3 implementing the Family Educational Rights and Privacy Act, 20 USC Section 1232g, and, as applied to teacher or principal data, means personally identifying information as this term is defined in Education Law Section 3012-c(10).

o) "Release" has the same meaning as disclosure or disclose. p) "Student" means any person attending or seeking to enroll in an educational agency. q) "Student data" means personally identifiable information from the student records of

an educational agency.

(Continued)

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r) "Teacher or principal data" means personally identifiable information from the records

of an educational agency relating to the annual professional performance reviews of classroom teachers or principals that is confidential and not subject to release under the provisions of Education Law Sections 3012-c and 3012-d.

s) "Third-party contractor" means any person or entity, other than an educational agency,

that receives student data or teacher or principal data from an educational agency pursuant to a contract or other written agreement for purposes of providing services to the educational agency, including but not limited to data management or storage services, conducting studies for or on behalf of the educational agency, or audit or evaluation of publicly funded programs. This term will include an educational partnership organization that receives student and/or teacher or principal data from a school district to carry out its responsibilities pursuant to Education Law Section 211-e and is not an educational agency, and a not-for-profit corporation or other nonprofit organization, other than an educational agency.

t) "Unauthorized disclosure" or "unauthorized release" means any disclosure or release

not permitted by federal or state statute or regulation, any lawful contract or written agreement, or that does not respond to a lawful order of a court or tribunal or other lawful order.

Data Collection Transparency and Restrictions As part of its commitment to maintaining the privacy and security of student data and teacher and principal data, the District will take steps to minimize its collection, processing, and transmission of PII. Additionally, the District will: a) Not sell PII nor use or disclose it for any marketing or commercial purpose or facilitate

its use or disclosure by any other party for any marketing or commercial purpose or permit another party to do so.

b) Ensure that it has provisions in its contracts with third-party contractors or in separate

data sharing and confidentiality agreements that require the confidentiality of shared student data or teacher or principal data be maintained in accordance with law, regulation, and District policy.

Except as required by law or in the case of educational enrollment data, the District will not report to NYSED the following student data elements:

a) Juvenile delinquency records;

(Continued)

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b) Criminal records;

c) Medical and health records; and

d) Student biometric information. Nothing in Education Law Section 2-d or this policy should be construed as limiting the administrative use of student data or teacher or principal data by a person acting exclusively in the person's capacity as an employee of the District. Chief Privacy Officer The Commissioner of Education has appointed a Chief Privacy Officer who will report to the Commissioner on matters affecting privacy and the security of student data and teacher and principal data. Among other functions, the Chief Privacy Officer is authorized to provide assistance to educational agencies within the state on minimum standards and best practices associated with privacy and the security of student data and teacher and principal data. The District will comply with its obligation to report breaches or unauthorized releases of student data or teacher or principal data to the Chief Privacy Officer in accordance with Education Law Section 2-d, its implementing regulations, and this policy. The Chief Privacy Officer has the power, among others, to: a) Access all records, reports, audits, reviews, documents, papers, recommendations, and

other materials maintained by the District that relate to student data or teacher or principal data, which includes, but is not limited to, records related to any technology product or service that will be utilized to store and/or process PII; and

b) Based upon a review of these records, require the District to act to ensure that PII is

protected in accordance with laws and regulations, including but not limited to requiring the District to perform a privacy impact and security risk assessment.

Data Protection Officer The District has designated its IT Coordinator to serve as the District's Data Protection Officer. The Data Protection Officer is responsible for the implementation and oversight of this policy and any related procedures including those required by Education Law Section 2-d and its implementing regulations, as well as serving as the main point of contact for data privacy and security for the District. (Continued)

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The District will ensure that the Data Protection Officer has the appropriate knowledge, training, and experience to administer these functions. The Data Protection Officer may perform these functions in addition to other job responsibilities. Additionally, some aspects of this role may be outsourced to a provider such as a BOCES, to the extent available.

District Data Privacy and Security Standards The District will use the National Institute for Standards and Technology Framework for Improving Critical Infrastructure Cybersecurity (Version 1.1) (Framework) as the standard for its data privacy and security program. The Framework is a risk-based approach to managing cybersecurity risk and is composed of three parts: the Framework Core, the Framework Implementation Tiers, and the Framework Profiles. The Framework provides a common taxonomy and mechanism for organizations to:

a) Describe their current cybersecurity posture; b) Describe their target state for cybersecurity; c) Identify and prioritize opportunities for improvement within the context of a continuous

and repeatable process; d) Assess progress toward the target state; and e) Communicate among internal and external stakeholders about cybersecurity risk.

The District will protect the privacy of PII by: a) Ensuring that every use and disclosure of PII by the District benefits students and the

District by considering, among other criteria, whether the use and/or disclosure will: 1. Improve academic achievement; 2. Empower parents and students with information; and/or 3. Advance efficient and effective school operations. b) Not including PII in public reports or other public documents. The District affords all protections under FERPA and the Individuals with Disabilities Education Act and their implementing regulations to parents or eligible students, where applicable.

(Continued)

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Third-Party Contractors District Responsibilities The District will ensure that whenever it enters into a contract or other written agreement with a third-party contractor under which the third-party contractor will receive student data or teacher or principal data from the District, the contract or written agreement will include provisions requiring that confidentiality of shared student data or teacher or principal data be maintained in accordance with law, regulation, and District policy. In addition, the District will ensure that the contract or written agreement includes the third-party contractor's data privacy and security plan that has been accepted by the District. The third-party contractor's data privacy and security plan must, at a minimum: a) Outline how the third-party contractor will implement all state, federal, and local data

privacy and security contract requirements over the life of the contract, consistent with District policy;

b) Specify the administrative, operational, and technical safeguards and practices the

third-party contractor has in place to protect PII that it will receive under the contract; c) Demonstrate that the third-party contractor complies with the requirements of 8

NYCRR Section 121.3(c); d) Specify how officers or employees of the third-party contractor and its assignees who

have access to student data or teacher or principal data receive or will receive training on the laws governing confidentiality of this data prior to receiving access;

e) Specify if the third-party contractor will utilize subcontractors and how it will manage

those relationships and contracts to ensure PII is protected; f) Specify how the third-party contractor will manage data privacy and security incidents

that implicate PII including specifying any plans to identify breaches and unauthorized disclosures, and to promptly notify the District;

g) Describe whether, how, and when data will be returned to the District, transitioned to

a successor contractor, at the District's option and direction, deleted or destroyed by the third-party contractor when the contract is terminated or expires; and

(Continued)

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h) Include a signed copy of the Parents' Bill of Rights for Data Privacy and Security. Third-Party Contractor Responsibilities Each third-party contractor, that enters into a contract or other written agreement with the District under which the third-party contractor will receive student data or teacher or principal data from the District, is required to: a) Adopt technologies, safeguards, and practices that align with the NIST Cybersecurity

Framework; b) Comply with District policy and Education Law Section 2-d and its implementing

regulations; c) Limit internal access to PII to only those employees or subcontractors that have

legitimate educational interests (i.e., they need access to provide the contracted services);

d) Not use the PII for any purpose not explicitly authorized in its contract; e) Not disclose any PII to any other party without the prior written consent of the parent

or eligible student:

1. Except for authorized representatives of the third-party contractor such as a subcontractor or assignee to the extent they are carrying out the contract and in compliance with law, regulation, and its contract with the District; or

2. Unless required by law or court order and the third-party contractor provides a

notice of the disclosure to NYSED, the Board, or the institution that provided the information no later than the time the information is disclosed, unless providing notice of the disclosure is expressly prohibited by law or court order;

f) Maintain reasonable administrative, technical, and physical safeguards to protect the

security, confidentiality, and integrity of PII in its custody; g) Use encryption to protect PII in its custody while in motion or at rest; and h) Not sell PII nor use or disclose it for any marketing or commercial purpose or facilitate

its use or disclosure by any other party for any marketing or commercial purpose or permit another party to do so.

(Continued)

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Where a third-party contractor engages a subcontractor to perform its contractual obligations,

the data protection obligations imposed on the third-party contractor by law and contract apply to the subcontractor.

Cooperative Educational Services through a BOCES

The District may not be required to enter into a separate contract or data sharing and confidentiality agreement with a third-party contractor that will receive student data or teacher or principal data from the District under all circumstances.

For example, the District may not need its own contract or agreement where: a) It has entered into a cooperative educational service agreement (CoSer) with a BOCES

that includes use of a third-party contractor's product or service; and b) That BOCES has entered into a contract or data sharing and confidentiality agreement

with the third-party contractor, pursuant to Education Law Section 2-d and its implementing regulations, that is applicable to the District's use of the product or service under that CoSer.

To meet its obligations whenever student data or teacher or principal data from the District

is received by a third-party contractor pursuant to a CoSer, the District will consult with the BOCES to, among other things:

a) Ensure there is a contract or data sharing and confidentiality agreement pursuant to

Education Law Section 2-d and its implementing regulations in place that would specifically govern the District's use of a third-party contractor's product or service under a particular CoSer;

b) Determine procedures for including supplemental information about any applicable

contracts or data sharing and confidentiality agreements that a BOCES has entered into with a third-party contractor in its Parents' Bill of Rights for Data Privacy and Security;

c) Ensure appropriate notification is provided to affected parents, eligible students,

teachers, and/or principals about any breach or unauthorized release of PII that a third-party contractor has received from the District pursuant to a BOCES contract; and

d) Coordinate reporting to the Chief Privacy Officer to avoid duplication in the event the

District receives information directly from a third-party contractor about a breach or unauthorized release of PII that the third-party contractor received from the District pursuant to a BOCES contract.

(Continued)

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Click-Wrap Agreements Periodically, District staff may wish to use software, applications, or other technologies in which the user must "click" a button or box to agree to certain online terms of service prior to using the software, application, or other technology. These are known as "click-wrap agreements" and are considered legally binding "contracts or other written agreements" under Education Law Section 2-d and its implementing regulations. District staff are prohibited from using software, applications, or other technologies pursuant to a click-wrap agreement in which the third-party contractor receives student data or teacher or principal data from the District unless they have received prior approval from the District's Data Privacy Officer or designee. The District will develop and implement procedures requiring prior review and approval for staff use of any software, applications, or other technologies pursuant to click-wrap agreements. Parents' Bill of Rights for Data Privacy and Security The District will publish its Parents' Bill of Rights for Data Privacy and Security (Bill of Rights) on its website. Additionally, the District will include the Bill of Rights with every contract or other written agreement it enters into with a third-party contractor under which the third-party contractor will receive student data or teacher or principal data from the District. The District's Bill of Rights will state in clear and plain English terms that: a) A student's PII cannot be sold or released for any commercial purposes; b) Parents have the right to inspect and review the complete contents of their child's

education record; c) State and federal laws protect the confidentiality of PII, and safeguards associated with

industry standards and best practices, including but not limited to encryption, firewalls, and password protection, must be in place when data is stored or transferred;

d) A complete list of all student data elements collected by the state is available for public

review at the following website http://www.nysed.gov/student-data-privacy/student-data-inventory or by writing to the Office of Information and Reporting Services, New York State Education Department, Room 865 EBA, 89 Washington Avenue, Albany, New York 12234; and

(Continued)

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e) Parents have the right to have complaints about possible breaches of student data

addressed. Complaints should be directed in writing to Privacy Complaint, Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, New York 12234. Complaints may also be submitted using the form available at the following website http://www.nysed.gov/student-data-privacy/form/report-improper-disclosure.

The Bill of Rights will also include supplemental information for each contract the District enters into with a third-party contractor where the third-party contractor receives student data or teacher or principal data from the District. The supplemental information must be developed by the District and include the following information: a) The exclusive purposes for which the student data or teacher or principal data will be

used by the third-party contractor, as defined in the contract; b) How the third-party contractor will ensure that the subcontractors, or other authorized

persons or entities to whom the third-party contractor will disclose the student data or teacher or principal data, if any, will abide by all applicable data protection and security requirements, including but not limited to those outlined in applicable laws and regulations (e.g., FERPA; Education Law Section 2-d);

c) The duration of the contract, including the contract's expiration date, and a description

of what will happen to the student data or teacher or principal data upon expiration of the contract or other written agreement (e.g., whether, when, and in what format it will be returned to the District, and/or whether, when, and how the data will be destroyed);

d) If and how a parent, student, eligible student, teacher, or principal may challenge the

accuracy of the student data or teacher or principal data that is collected; e) Where the student data or teacher or principal data will be stored, described in a manner

as to protect data security, and the security protections taken to ensure the data will be protected and data privacy and security risks mitigated; and

f) Address how the data will be protected using encryption while in motion and at rest.

(Continued)

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The District will publish on its website the supplement to the Bill of Rights (i.e., the supplemental information described above) for any contract or other written agreement it has entered into with a third-party contractor that will receive PII from the District. The Bill of Rights and supplemental information may be redacted to the extent necessary to safeguard the privacy and/or security of the District's data and/or technology infrastructure. Right of Parents and Eligible Students to Inspect and Review Students' Education Records Consistent with the obligations of the District under FERPA, parents and eligible students have the right to inspect and review a student's education record by making a request directly to the District in a manner prescribed by the District. The District will ensure that only authorized individuals are able to inspect and review student data. To that end, the District will take steps to verify the identity of parents or eligible students who submit requests to inspect and review an education record and verify the individual's authority to do so. Requests by a parent or eligible student for access to a student's education records must be directed to the District and not to a third-party contractor. The District may require that requests to inspect and review education records be made in writing. The District will notify parents annually of their right to request to inspect and review their child's education record including any student data stored or maintained by the District through its annual FERPA notice. A notice separate from the District's annual FERPA notice is not required. The District will comply with a request for access to records within a reasonable period, but not more than 45 calendar days after receipt of a request. The District may provide the records to a parent or eligible student electronically, if the parent consents. The District must transmit the PII in a way that complies with laws and regulations. Safeguards associated with industry standards and best practices, including but not limited to encryption and password protection, must be in place when education records requested by a parent or eligible student are electronically transmitted. Complaints of Breach or Unauthorized Release of Student Data and/or Teacher or Principal Data The District will inform parents, through its Parents' Bill of Rights for Data Privacy and Security, that they have the right to submit complaints about possible breaches of student data to the Chief Privacy Officer at NYSED. In addition, the District has established the following

(Continued)

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procedures for parents, eligible students, teachers, principals, and other District staff to file complaints with the District about breaches or unauthorized releases of student data and/or teacher or principal data:

a) All complaints must be submitted to the District's Data Protection Officer in writing. b) Upon receipt of a complaint, the District will promptly acknowledge receipt of the

complaint, commence an investigation, and take the necessary precautions to protect PII.

c) Following the investigation of a submitted complaint, the District will provide the

individual who filed the complaint with its findings. This will be completed within a reasonable period of time, but no more than 60 calendar days from the receipt of the complaint by the District.

d) If the District requires additional time, or where the response may compromise security

or impede a law enforcement investigation, the District will provide the individual who filed the complaint with a written explanation that includes the approximate date when the District anticipates that it will respond to the complaint.

These procedures will be disseminated to parents, eligible students, teachers, principals, and other District staff. The District will maintain a record of all complaints of breaches or unauthorized releases of student data and their disposition in accordance with applicable data retention policies, including the Records Retention and Disposition Schedule ED-1 (1988; rev. 2004). Reporting a Breach or Unauthorized Release The District will report every discovery or report of a breach or unauthorized release of student data or teacher or principal data within the District to the Chief Privacy Officer without unreasonable delay, but no more than ten calendar days after the discovery. Each third-party contractor that receives student data or teacher or principal data pursuant to a contract or other written agreement entered into with the District will be required to promptly notify the District of any breach of security resulting in an unauthorized release of the data by the third-party contractor or its assignees in violation of applicable laws and regulations, the Parents' Bill of Rights for Student Data Privacy and Security, District policy, and/or binding contractual obligations relating to data privacy and security, in the most expedient way possible and without unreasonable delay, but no more than seven calendar days after the discovery of the breach.

(Continued)

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In the event of notification from a third-party contractor, the District will in turn notify the Chief Privacy Officer of the breach or unauthorized release of student data or teacher or principal data no more than ten calendar days after it receives the third-party contractor's notification using a form or format prescribed by NYSED. Investigation of Reports of Breach or Unauthorized Release by the Chief Privacy Officer The Chief Privacy Officer is required to investigate reports of breaches or unauthorized releases of student data or teacher or principal data by third-party contractors. As part of an investigation, the Chief Privacy Officer may require that the parties submit documentation, provide testimony, and may visit, examine, and/or inspect the third-party contractor's facilities and records. Upon the belief that a breach or unauthorized release constitutes criminal conduct, the Chief Privacy Officer is required to report the breach and unauthorized release to law enforcement in the most expedient way possible and without unreasonable delay. Third-party contractors are required to cooperate with the District and law enforcement to protect the integrity of investigations into the breach or unauthorized release of PII. Upon conclusion of an investigation, if the Chief Privacy Officer determines that a third-party contractor has through its actions or omissions caused student data or teacher or principal data to be breached or released to any person or entity not authorized by law to receive this data in violation of applicable laws and regulations, District policy, and/or any binding contractual obligations, the Chief Privacy Officer is required to notify the third-party contractor of the finding and give the third-party contractor no more than 30 days to submit a written response. If after reviewing the third-party contractor's written response, the Chief Privacy Officer determines the incident to be a violation of Education Law Section 2-d, the Chief Privacy Officer will be authorized to: a) Order the third-party contractor be precluded from accessing PII from the affected

educational agency for a fixed period of up to five years;

c) Order that a third-party contractor or assignee who knowingly or recklessly allowed for the breach or unauthorized release of student data or teacher or principal data be precluded from accessing student data or teacher or principal data from any educational agency in the state for a fixed period of up to five years;

(Continued)

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c) Order that a third-party contractor who knowingly or recklessly allowed for the breach

or unauthorized release of student data or teacher or principal data will not be deemed a responsible bidder or offeror on any contract with an educational agency that involves the sharing of student data or teacher or principal data, as applicable for purposes of General Municipal Law Section 103 or State Finance Law Section 163(10)(c), as applicable, for a fixed period of up to five years; and/or

d) Require the third-party contractor to provide additional training governing

confidentiality of student data and/or teacher or principal data to all its officers and employees with reasonable access to this data and certify that the training has been performed at the contractor's expense. This additional training is required to be performed immediately and include a review of laws, rules, and regulations, including Education Law Section 2-d and its implementing regulations.

If the Chief Privacy Officer determines that the breach or unauthorized release of student data or teacher or principal data on the part of the third-party contractor or assignee was inadvertent and done without intent, knowledge, recklessness, or gross negligence, the Chief Privacy Officer may make a recommendation to the Commissioner that no penalty be issued to the third-party contractor. The Commissioner would then make a final determination as to whether the breach or unauthorized release was inadvertent and done without intent, knowledge, recklessness or gross negligence and whether or not a penalty should be issued. Notification of a Breach or Unauthorized Release The District will notify affected parents, eligible students, teachers, and/or principals in the most expedient way possible and without unreasonable delay, but no more than 60 calendar days after the discovery of a breach or unauthorized release of PII by the District or the receipt of a notification of a breach or unauthorized release of PII from a third-party contractor unless that notification would interfere with an ongoing investigation by law enforcement or cause further disclosure of PII by disclosing an unfixed security vulnerability. Where notification is delayed under these circumstances, the District will notify parents, eligible students, teachers, and/or principals within seven calendar days after the security vulnerability has been remedied or the risk of interference with the law enforcement investigation ends. Notifications will be clear, concise, use language that is plain and easy to understand, and to the extent available, include:

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a) A brief description of the breach or unauthorized release, the dates of the incident and

the date of discovery, if known; b) A description of the types of PII affected; c) An estimate of the number of records affected; d) A brief description of the District's investigation or plan to investigate; and e) Contact information for representatives who can assist parents or eligible students that

have additional questions. Notification will be directly provided to the affected parent, eligible student, teacher, or principal by first-class mail to their last known address, by email, or by telephone. Where a breach or unauthorized release is attributed to a third-party contractor, the third-party contractor is required to pay for or promptly reimburse the District for the full cost of this notification. Annual Data Privacy and Security Training The District will annually provide data privacy and security awareness training to its officers and staff with access to PII. This training will include, but not be limited to, training on the applicable laws and regulations that protect PII and how staff can comply with these laws and regulations. The District may deliver this training using online training tools. Additionally, this training may be included as part of the training that the District already offers to its workforce. Notification of Policy The District will publish this policy on its website and provide notice of the policy to all its officers and staff. Education Law § 2-d 8 NYCRR Part 121 Adoption Date

CLARENCE CENTRAL SCHOOL DISTRICT MEMORANDUM

Superintendent’s Office TO: Board of Education FROM: Geoffrey M. Hicks DATE: April 1, 2020 RE: Schedule of Meetings

April 6, 2020 BOE Meeting—Budget Adoption CHS Lecture Hall 7 PM April 21, 2020 BOCES Budget and Officers Vote Or TBD Conference Room B 7:30 AM May 4, 2020 BOE Meeting—Budget Public Hearing Or TBD CHS Lecture Hall 7 PM May 11, 2020 Volunteer Recognition Dinner Or TBD Orazio’s 6 PM May 18, 2020 BOE Student Recognition Or TBD CHS Cafeteria 5 PM May 19, 2020 Annual Budget Vote and BOE Election Or TBD CHS Gymnasium. 7 AM-9 PM /smr

clarence central school district board of education · 6/20/2004 · ronald kotlik advanced...

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