clearing jobcard

Outline (Outward)

1. Opening of Zone 2. Lodging of Instrument 3. Verification of Instruments Lodged 4. Suspend the Zone 5. Release Zone to Shadow Balance 6. Regularise Shadow Balance 7. Report Generation 8. Additional Check Points

Modification of Lodged Instruments Exceptions Encountered During Release to Shadow Balance Mark Pending Instruments Revoke Pending Instruments Transfer of Sets

(Inward)1. Opening of Zone2. Lodging of Instrument3. Verification of Instruments Lodged4. Suspension of Zone5. Validation Run6. Posting Run7. Closing Run8. Rejection of Instruments9. Report Generation

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FUNCTION KEYS:

F1 HELPF2 LISTF3 EXITF4 ACCEPT/VALIDATEF5 BACKGROUND MENUF6 GO TO NEXT PAGEF9 DISPLAY SIGNATUREF10 COMMIT F11 TRANSMITF12 GO TO PREVIOUS PAGETAB GO TO NEXT AVAILABLE VALID FIELD CRTL+E EXPLODESHIFT+F4 TO SELECT

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PROCESSES INVOLVED IN OUTWARD AND INWARD CLEARING

OUTWARD CLEARING :-Opening of zone Lodging of instruments Verification of instruments Suspension of zone Release to shadow balance Regularise shadow balance Generation of report

INWARD CLEARING :- Opening of zone Lodging of instruments Verification of instruments Suspension of zone Validation run Posting run Closing run Generation of report

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OUTWARD CLEARING

This is the process of receiving other banks cheques for next day’s clearing. Before commencement of Clearing operations for the day, the clearing zone would have to be opened as part of BOD process by Data Centre.The menu option is’ MCLZOH’,,function is ‘O’ open,enter a valid date and the clearing zone.Press ‘ACCEPT’ and then ‘COMMIT’ and the zone is opened.

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After the zone have been opened,you can now lodge instruments into the zone.Menu option for lodging instruments for outward clearing is OCTM as shown below.

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LODGING OF INSTRUMENTS

To lodge an instrument or enter a transaction, type A in the function code field and Press F4 (Accept key). The cursor will move to the zone field. Enter the clearing zone, otherwise, F2 to list. From the list select appropriate outward clearing zone .Press F4 to move to next block. You can navigate within a block using TAB key, ENTER key or ACCEPT key (F4) to move to mandatory fields.

In the next block enter a/c no,use the tab key to move to ‘Amount’ field and enter the amount.Tab to ‘Tran.Particulars’ field and enter the particularsPress F6 to move to next block and enter appropriate values into the following fields:

1. Instrument No: Enter cheque number2. Sort Code: F2 to list and select the appropriate bank code. 3. Amount: Default from earlier entry4. Shadow Bal Code This is the value date field. The default is 04. Amend

to reflect appropriate value date .Press F10 to commit the transaction. Write down the set number

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VERIFICATION OF OUTWARD CLEARING CHEQUES.

To verify, the menu option is OCTM. At the invocation of this menu the outward clearing menu will be displayed. Function: Enter V for verify. The zone date will appear by default,enter the zone code and the set no to be verified Press F4 to display the instrument to be verified and F10 to commit.

The above is set wise verification. You can also verify the entire zone at once. However, the downside is that the system will not display the details of the instruments being verified. This is BLIND verification.

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SUSPENSION OF ZONE

The zone has to be suspended so that there would be no further lodgements into the zone.Menu option is MCLZOH,Function is ‘S’,enter the zone code and ACCEPT and then COMMIT.

RELEASE TO SHADOW BALANCE:After suspension, the next step is release to shadow balance. The menu option is MCLZOH and function option is R.Enter zone date and code and ACCEPT ( F4) to display the details of the zone. Press F10 to commit .

REGULARISE SHADOW BALANCEThis will be done at the data centre level.Menu option is ‘AUTOREG’ for instrument wise clearing

REPORT OPTIONS

TYPE OR REPORT OUTWARD INWARD Clearing schedule PCLSO PICSClearing Waste PWO PICWReject Report REJREP REJREP

Modification of Lodged Instruments

Case I : Before Zone suspension

1. During verification of instruments lodged, if the verifier finds some discrepancy in part tran/instrument details, the set can be modified as under:

2. Go to the ‘Option Block’ in Finacle User Menu and type OCTM and press <Enter>

3. Type M in the functional block and press F44. Type Zone Date/Code in the fields specified and press F4

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5. Enter the set number to be modified and press F46. To modify the part tran/instrument details, click mouse on the relevant field,

press <Ctrl + F> to delete the entered values, type new values and press F10 to <Commit>

Note: Modify mode can also be used for entering part tran/instrument details in case of unbalanced sets

Case II : After Zone suspension

1. In the ‘Option block’ of the Finacle User Menu, type V (Revoke Suspension) and press F4

2. Enter Zone Date/Code and press F43. Press F104. Go to OCTM menu option, type M in the ‘functional’ field, type Zone

Code, press F4, enter ‘Set Number’ and press F45. To modify the part tran/instrument details, click mouse on the relevant field,

press <Ctrl + F> to delete the entered values, type new values and press F10 to <Commit>

Exceptions Encountered During Release to Shadow Balance

During release to shadow balance, if the system encounters any exceptions/errors in any of the affected a/cs, system does not post the transactions but instead keeps the transactions in the <Entered> state. The user with sufficient powers to “Post” clearing transactions is then required to go to the TM (Transactions Maintenance) menu option and post the un-posted transactions as described below, using the tran ID generated by the system: -

1. In the ‘Option’ field in Finacle User Menu, type TM and press <Enter>2. In the function block, type M and press F43. Enter tran id (Tran ID 2 displayed at the zone level) and press F4 4. In the ‘Option’ block, type P, press F4 and press <down/up arrow> key5. Post all transactions that are in <Entered> status6. Press F10 to <Commit>

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Mark Pending Instruments (Note: Mark Pending can only be done after you have released to shadow balance)

1. In the ‘Option’ block of Finacle User Menu, type MARKPEND and press <Enter>

2. Enter Zone Date/Code and press F43. Enter criteria like Br. Code, Sort Code, Bank Code etc and select the

instrument intended to be marked pending (using <Shift + F4>)4. Press F10 to <Commit> and ESC to <Quit> to Finacle User Menu.

Revoke Pending Instruments

5. Type REVPEND in the ‘Option’ block in Finacle User Menu and press <Enter>

6. Enter Zone Date/Code and press F47. Enter criteria like Br. Code, Sort Code, Bank Code etc and select the

instrument intended to be revoked (using <Shift + F4>).8. Press F10 to <Commit> and Esc to <Quit> to Finacle User Menu

Transfer of Sets

9. Type TROFSETS in ‘Option’ block of Finacle User Menu and press <Enter> OR Type MCLZOH in ‘Option’ Block of Finacle User Menu and press <Enter>.

10. Type T in the ‘function’ block and press F4. Enter Zone Date/Code and press F4

11. Enter Set Num Ranging From / To for Transfer From Zone and Zone Date/Code for Transfer To Zone and press F10.

Note: For transfer of sets from one zone to another zone to take place, both the zones should be in ‘Open’ state

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INWARD CLEARING

In ward clearing refers to the treatment of instruments received from other banks at the clearing house. These instruments can be LION BANK cheques, other banks’ cheques returned (outward rejects), or debit notes.As in the case of outward clearing the zone has to be opened before cheques can be processed. The menu option is MICZ, the function is O for open. ACCEPT (F4) to display and F10 to commit. The zone is opened.

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POSTING OF INWARD CLEARING CHEQUES

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To post the instruments the menu option is ICTM and the function is ‘A’ add.

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ACCEPT ( F4 ) to display the following fields.1. Account no: Enter customer’s account number2. Instrument no Enter instrument number3. Amount Enter amount of cheque4. Beneficiary (pay to) Enter beneficiary name5. Trans code N/A6. Instrument type Indicate type of inst-chq, dw, dd, dn7. Carve Y8. Reject N 9. Inst date

Press <down arrow> key after inputting the entries. The entries will appear at the upper part of the screen. Continue to input for other cheques. Press F10 to commit the transactions after entering.

Note that in some situations the account owner may have no funds and the branch decides to grant him temporary overdraft.

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GRANTING OF TEMPORARY OVERDRAFT

After imputing entries 1 – 9 above,change the TOD flag to ‘Y’ and EXPLODE ,system takes you to instant TOD screen.Enter expiry date (i.e BOD date) and penalty date (i.e BOD date)Under permitted by,enter the authorizing officer’s user id and ACCEPT. COMMIT to finish the transaction.

VERIFICATION OF INSTRUMENTS.

Instruments are verified using menu option ICTM.When menu option is invoked, select function V to verify,enter the zone code used for lodging the instruments and ACCEPT (F4 ) .System displays a selection criteria.System by default displays ‘SELECT ALL’ flag as ‘Y’ and ‘SELECT VERIFIED’ flag as ‘N’.

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Press ‘ACCEPT’. Press <down arrow> key to select and see instrument details and continue the process till all the instruments lodged in the zone have been visited. ‘COMMIT’ .

SUSPENSION OF ZONE

Before suspending the zone,some details have to be entered .Menu option ‘MICZ’,function ‘M’,enter the zone code and.Press ACCEPT.Enter appropriate values into the following fieldsBar Num/DateTotal inst BARTotal Amt BARPress ‘ACCEPT’ and ‘COMMIT’You can now suspend as followsMenu option is MICZ and function is ‘S’,enter the zone code and ACCEPT.In the option block enter ‘S’ to see the zone statistics.ACCEPT to return to the option block. ’COMMIT’

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MODIFICATIONS AFTER SUSPENSION

(Note this modification can only be done before verification of instruments lodged and not after)If there is need to do any modification on the instruments already lodged,menu option ‘MICZ’,function ‘R’ to revoke suspension,enter the zone code and ACCEPT,then COMMIT.Then go to menu option ‘ICTM’,function ‘M’,enter the zone code and ACCEPT.Press ‘ACCEPT’ again to see instruments lodged not yet verified.Scroll down using <down arrow> key to go to the ‘instrument record’ that needs to be modified,modify the same and COMMIT.Verify the modifications using steps in Verification above.Repeat the steps for suspension of zone and Validation.

VALIDATION OF ZONE.

This is done to show any rejected instruments for the day. The menu option is MICZ . FUNCTION: ‘V’,enter the zone code and ACCEPTEnter selection criteria like Tran code,Exclude Rejected Instruments and instruments with exceptions/errors etc,if required or else ACCEPT.Type ‘F’ in the ‘Foreground/Background’ block and ‘N’ in ‘Print Required block.COMMIT.System generates report of the entire instruments lodged along with exceptions/errors encountered which can be viewed by going to the background menu using F5,arrow down to 15,ACCEPT,arrow down to the report,enter ‘T’ and COMMIT to see the report.

POSTING OF ZONE:

Menu option MICZFUNCTION P (post)ACCEPT (F4 ) to display. At the option block select S to show Statistics and T for Transaction Details (In this option you can obtain the Tran Id and see the tran created and posted)F10 to commit.If the system does not encounter any exceptions/errors,it posts the transactions,otherwise it displays message:-‘posting of Tran id sd__0 failed’ (the appropriate transaction ID will be displayed,note this down).If posting fails,then go to menu option ‘TM’,function ‘M’,enter the Tran id and ACCEPT.Type ‘P’ in the option block,ACCEPT and system displays exceptions.ACCEPT again to override

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Press <down arrow> key to visit ‘next record’ and type ‘P’ in the option block to post this transaction also.Continue the process till all transactions are posted.COMMIT and exit menuRepeat Post run.System creates necessary transactions for inward clearing.

CLOSING THE ZONE

Menu option is MICZ and function is ‘Z’,enter the zone code and ACCEPT.COMMIT to close the zone.

REJECTION OF INSTRUMENTS

Rejection (of instruments) refers to non-payment of a clearing instrument. This could be outward, counter, or inward reject.

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OUTWARD REJECT:

(Note outward reject can only be done on instruments lodged that have been verified and released to shadow balance)These are other banks’ cheques presented for clearing by LION BANK but returned unpaid. Outward rejects are posted as part of inward clearing cheques. The menu option is :’ICTM’. Enter the following details Account no Enter customer’s account number Inst No Enter cheque number Amount Enter amount of returned cheque Payee Name of beneficiary Instrument Type CHQ Carving N Rej Code O Press F6 to see details of instruments. Press ARROW DOWN KEY. Cursor will highlight Reject Code!. Press F2 to list. SELECT for the appropriate reason. ACCEPT (F4 ) to see charges and COMMIT (F10 ) . The default account is CHEQUE BOOK ACCOUNT

COUNTER REJECT

Counter reject refers to LION BANK cheques drawn on customers received from clearing which are being returned immediately.The process is same as in outward reject except that the REJECTION CODE IS CThe default account is CHEQUE BOOK ACCOUNT

INWARD REJECT

Menu option for inward reject is also ICTMThese are LION BANK cheques drawn on customers, which are to be ware housed pending payment or return.If during verification ,you certify that the instrument received in inward clearing has to be rejected,go to menu option ‘ICTM’Function ‘M’,enter zone code and ACCEPT,ACCEPT again and system takes you to lodgement screen.

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Scroll down using <down arrow> key to visit the instrument to be rejected through <TAB> key

Go to ‘Carve’ field and change the flag from Y to NGo to reject field and type I for inward reject .Press F6,system takes you to ‘Rejection Details Screen’,enter the ‘Presenting Bk/Br code.

Press F6 again to enter the reason for rejection under Reject code

Press F4 to see the charges, which can be modified according to set up.Press F4 to take you back.COMMIT.The rejection can be done during the lodgement itself,follow the same process as in lodgement of inward instruments but ‘carve’ field should be ‘N’ and from there you complete the same process as above.

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The default account is CHEQUE BOOK ACCOUNT.

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Verify the rejects

CHARGES FOR REJECTS

The transaction for the charges for rejects is created during closure of the zone.After closing the zone the Tran Id of the transaction created can be obtained from menu option ‘ICTM’In ‘ICTM’,enter ‘I’ (inquire) as the function’,enter the Zone code and ‘ACCEPT’.‘ACCEPT’ again, Press F6 twice and Press ‘ACCEPT’ ‘Charge Tran Id’ is specified at the bottom of the screen(NOTE: This will only be specified after the zone has been closed) With the Tran Id obtained,post the transaction in menu option ‘TM’

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REPORTS

Printing of waste = PWO Printing of Outward Clearing value dated report =VALDTRPT Printing of Inward Clearing schedule/statement =PICW Printing of Inward Clearing schedule =PICS Printing of Validation Report at any time =MICZ

INQUIRIES

Inquiry on Outward Clearing sets =IOCLS Inquiry on Shadow balance of an account =ACSBIO Inquiry on Outward Clearing instrument =OIQ

END

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