closeout process - nc
TRANSCRIPT
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Closeout ProcessInterscope+ System
LeaAnne HahnelBusiness System Analyst
State Construction Office
Interscope Closeout Process
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Closeout Process for
Formal and Informal
Agency ProjectsStandard Project Type
Interscope Closeout Process
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Closeout ProcessCloseout happens when the project
is completed
All HUB data has been entered
All Evaluations have been completed
Project Progress is at 100%
Package Status is ready for closeout
Interscope Closeout Process
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Construction Closeout Workflow
Designer
• Update
• Submit
State Construction
Final approval
Approve
Interscope Closeout Process
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Final Acceptance Date
Interscope Closeout Process
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Package Level Status
Interscope Closeout Process
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Package Status
Beneficial Occupancy
Punch list
Accepted
Closeout
Interscope Closeout Process
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Pre-work to Closeout
Interscope Closeout Process
Progress Report 100%
complete
HUB Data Finalized
Evaluations Complete
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Closeout-Progress Report
Interscope Closeout Process
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HUB Data Finalization
Interscope Closeout Process
Check HUB data FINAL as of and change status to Finalization
Check HUB data FINAL as
of and change status to
Finalization
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Evaluations
Interscope Closeout Process
Click on Evaluation link
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Evaluations
Interscope Closeout Process
Click on link to download
evaluation form
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Evaluations
Interscope Closeout Process
Complete the form
and upload into
Interscope
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Evaluations
Interscope Closeout Process
Upload form by
clicking here
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Evaluations
Interscope Closeout Process
Click upload
file(s)
Click browse
to find your
evaluation
Check the box
to add file to
upload
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Evaluations
Interscope Closeout Process
Mark report as
final and check
complete
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Project Level Closeout
Interscope Closeout Process
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Package Level
Interscope Closeout Process
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Construction Closeout Workflow for Designer
Interscope Closeout Process
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1. Inspection Documents
Designer’s Verification of Punch
list Completion (if applicable)
Final Inspection for Owner Occupancy
Partial Utilization for Beneficial Occupancy
(if applicable)
Interscope Closeout Process
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1. INSPECTION
Final Inspection for Owner Occupancy
Interscope Closeout Process
Click here to be
redirected to the
document on the
SCO website
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1. Inspection
Final Inspection Owner Occupancy Form Link
Interscope Closeout Process
Click here to
open the
document
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1. INSPECTION
Final Inspection Form
Interscope Closeout Process
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1. Inspection
Partial Utilization of Beneficial Occupancy (If Applicable)
Interscope Closeout Process
Click here to be
redirected to the SCO
website Form
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1. Inspection
Partial Utilization of Beneficial Occupancy (If Applicable)
Interscope Closeout Process
Click here
for
Document
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Interscope Closeout Process
1. Inspection
Partial Utilization of Beneficial Occupancy (If Applicable)
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1. INSPECTION
Closeout Document Upload
Interscope Closeout Process
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2. Claim Verification
Refer to Section 506-Constuction
Claims in the State
Construction Manual
Yes or No question regarding
claims
Interscope Closeout Process
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2. Claim Verification
Interscope Closeout Process
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3. Construction Closeout
Final Pay Application
Consent of Surety of Final
Payment
Contractor’s Affidavit of Release of
Liens
Contractor’s Affidavit of Payment of Debts and
Claims
Appendix E-MBE
Documentation for Contract
Payments
Interscope Closeout Process
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Submit Final Pay
Application
Click here to be
taken to SCO
website for form
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here to
open
document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Consent of Surety
Document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here for
link on SCO
website to
document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here to
open
document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Affidavit of Release of Liens
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here for
link to
document on
SCO website
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here to
open document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here to be
linked to the SCO
website document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Click here to
open document
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
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3. CONSTRUCTION CLOSEOUT
Interscope Closeout Process
Once documentation has been gathered, Upload your information.
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Be sure to answer question # 1.
Click here for document link
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Click here
to open
document
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Click here for document link
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Click to link to
document
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Click here to
open document
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
Click here to link to
FEMA
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4. DESIGNER CERTIFICATE
Interscope Closeout Process
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4. Designer Certificate
Flood Plain Elevation Certificate
Flood Plain Certificate of Compliance
Certificate of Completion
Certificate of Compliance
Yes or No Flood Plain Permit
Interscope Closeout Process
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5. RECORD DRAWINGS
Interscope Closeout Process
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5. Record Drawings
Instructions
Disk Label
Transmission
Enter dates drawings were sent
Interscope Closeout Process
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The Designer must submit the closeout to
SCO for final approval
Interscope Closeout Process
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Closeout Workflow
Interscope Closeout Process
SCO must
approve
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Closeout Workflow
Interscope Closeout Process
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Package Closeout
Interscope Closeout Process
Package status automatically changes to complete
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Closeout-Designer must logon to submit construction closeout
Interscope Closeout Process
Add any comments
below click “workflow
and submit”
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Closeout Workflow
Interscope Closeout Process
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Closeout Workflow
Interscope Closeout Process
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Package Status-CompleteThe system automatically changes the status
Interscope Closeout Process
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Closeout Project
Interscope Closeout Process
Certify Milestones and click
“Close out
Design/Construction
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Final Closeout Screen
Interscope Closeout Process
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Project Is Closed
Interscope Closeout Process
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Release Uncommitted Funds
Interscope Closeout Process
Click Release
Uncommitted Funds
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Release Uncommitted Funds
Interscope Closeout Process
Click Ok to
release funds
Funds will be released back to
the program
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Release Uncommitted Funds
Interscope Closeout Process
-0- available
to commit
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STATUSES
It is important to remember that
all statuses from contract level, to package level to
project level must be in one of
the following:
Closeout
Complete
Accepted
Beneficial Occupancy
Interscope Closeout Process
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Project CloseoutNon-Code-Item Project
Interscope Closeout Process
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Closeout ProcessInterscope+ System
LeaAnne HahnelBusiness System Analyst
State Construction Office
Interscope Closeout Process