co-funded by the european community econtentplus programme wp1 – project management reporting and...
Post on 20-Dec-2015
220 views
TRANSCRIPT
![Page 1: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/1.jpg)
co-funded by the European Community eContentplus programme
WP1 – Project ManagementReporting and financial issues
Milva CarbonaroGISIG
![Page 2: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/2.jpg)
NatureSDIplus 2
Project funding
Euro 2.700.000 over 30 months(from 1st October 2008 to 31st March 2011)
Funding 80% of direct costs (overheads are excluded from project budget)
![Page 3: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/3.jpg)
Eligible costs (Art II.14, Annex II)PersonnelSubcontractingTravel and subsistenceOther specific costs
3NatureSDIplus
![Page 4: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/4.jpg)
Personnel costsYou can report:
the actual costs (gross remuneration and related charges), or
average employment costs
Please, refer to the average rate and staff categories indicated in the negotiation forms (see example). Reported rates should not differ by more than 15% from those declared under negotiation. All the working time charged to the agreement must be recorded (see example of time sheet). 4NatureSDIplus
![Page 5: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/5.jpg)
Subcontracting/1Beneficiaries shall ensure that the work to be performed, as identified in Annex I, can be carried out by them.The main subcontracts are already indicated in Annex I for those partners needing them (see Page 71 of DoW).In case other sub-contracts are needed, must be awarded to the bid offering best value for money (best price-quality ratio), under conditions of transparency and equal treatment.
5NatureSDIplus
![Page 6: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/6.jpg)
6
Subcontracting/2The Commission prior written approval is required:(a) where the cumulative amount of the subcontracts of a beneficiary exceeds:
20% of his estimated eligible costs,EUR 100 000,whichever amount is the lower;
(b) where the subcontractor is established in a third country.
NatureSDIplus
![Page 7: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/7.jpg)
Travel and subsistenceActual travel and related subsistence costs necessary for the project may be charged to the Contract.The prior agreement of the Commission shall be required for travel to or from any place outside the territory of the Member States, the Associated States or a third country where a beneficiary is established, unless such a destination is provided for in Annex I (Document of Work).Travel and subsistence costs shall be established on the basis of the usual rules of the beneficiary.
7NatureSDIplus
![Page 8: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/8.jpg)
Other specific costsThey do not fall into any of the previous categories. Example of eligible costs are:
Costs for the organisation of workshops and conferences, Web site hosting, Web site design, printing, translation the acquisition of software licensesthe direct costs incurred in the setting-up of financial guarantees requested by the Commission
Other costs belonging to this category shall only be eligible subject to written approval by the Commission unless they are already provided for in Annex I (DoW) to the Contract.
8NatureSDIplus
![Page 9: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/9.jpg)
Reporting schedule (see WP1)Internal Management Reports every
3 months (for internal monitoring)Periodic Progress and Management
Report (M7, M19)Annual technical and financial report
to the EC (M13, M25)Final Technical and Financial Report
to the EC (M30)
9NatureSDIplus
![Page 10: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/10.jpg)
Templates for reportingOfficial EC templates are available at:http://ec.europa.eu/information_society/activities/econtentplus/projects/report_templates/index_en.htm
and include in particular templates for: Progress reports (see template) Annual/final public reports (see template) Financial statements (see template)Moreover, it includes a template for project
deliverables (see template)
10NatureSDIplus
![Page 11: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/11.jpg)
Schedule for advance paymentsRef. Page 73 of Annex I (DoW)
25% within 45 days upon signature of the Contract by all Beneficiaries
30% upon approval of the 1st annual reports (provided that at least 70% of previous advance has been spent and declared in the report)
25% upon approval of the 2nd annual reports (as above)
20% upon approval of the final reports (as above)
11NatureSDIplus
![Page 12: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/12.jpg)
Internal MonitoringEvery 3 months a Periodic Management report will be produced and completed by all project partners (see template D.1.3.x)
Each six months the Partners will be required to fill in a specific resources monitoring table to assess budget consumption against the foreseen figures (see template)
12NatureSDIplus
![Page 13: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/13.jpg)
Internal Monitoring outcomesFollowing internal monitoring, resource allocation among project partners could be assessed and revised according to budget consumption and to the actual activities performed in compliance to the tasks attributed in the DoW.
13NatureSDIplus
![Page 14: Co-funded by the European Community eContentplus programme WP1 – Project Management Reporting and financial issues Milva Carbonaro GISIG](https://reader030.vdocuments.net/reader030/viewer/2022032800/56649d425503460f94a1d64a/html5/thumbnails/14.jpg)
co-funded by the European Community eContentplus programme
Thank you for the attention
http://[email protected]