College of the Redwoods Grants Process

Prudence Ratliff, Grants Director

Learning OutcomesParticipants will be able to:1. Navigate through the Grants

Process.2. Know where to access

resources and assistance.

Step 1: Feasibility & Initial Proposal

Feasibility Feedback: Grant possibility Recommendations◦ Possible match◦ Partnerships◦ Budget◦ Etc.

Preliminary Grants Proposal Form

Send to your Associate Dean or VP

Send to Grants Director with email approval from your Associate Dean or VP

Grants Director submits to Cabinet for approval to pursue grant proposal once email approval has been received

Preliminary Grants Proposal Form

http://inside.redwoods.edu/grants/documents/GrantProposalForm_004.pdf

Step II: Cabinet Approval

Step III: Grant Writing & Submission

Confirm Buy in from Stakeholders: Academic Senate Classified Managers Community Partners◦ K-12 Schools◦ HSU/Other 4 year institutions◦ WIB◦ Business & Industry◦ Others

Write Grant & Develop Budget Pay close attention to the

grantors guidelines

Grants Director can help:◦ General information needed ◦ Budget Development◦ Other

Budget: Begin working with the Business Office early

Indirect Costs:◦ Federal = 20%◦ State = 4%◦ Foundation = will be set by the grantor◦ Review the RFA carefully – sometimes indirect is not allowed

Tips for developing the budget:◦ Salary & Benefits◦ Include taxes and installation costs◦ Will you need a grants manager?

Have the grant reviewed by

stakeholders

Application Submission Approval Form

Send to your Associate Dean or VP

Send to Grants Director with email approval from your Associate Dean or VP

Grants Director submits to Cabinet for approval

Application Submission Approval Form

http://inside.redwoods.edu/grants/documents/GrantApplicationSubmissionApproval_001.pdf

Administration approves final application:◦ Associate Dean◦ Executive Dean or VP ◦President may be required to sign

the application

Grant Application Submission Read the RFA carefully on the submissionRequirements

Try to submit a few days before thedeadline in case of any issues that may arise

Grants Director must submit the application with your assistance and receive copy of final application

Grant Awarded Inform Grants Director

You must work with the Grants Director on setup of grant◦MOU◦ Budget Setup in the Business Office◦ Other

You must work with the Grants Director on Fiscal Oversight of the grant

Grant Denied Inform Grants Director Grants Director can helpwith:◦ Reapplication◦ Redirection

Grants Website

Inside Redwoods:http://inside.redwoods.edu/grants/

Questions????

Contact Information:Prudence Ratliff, Grants DirectorPhone: 476-4579Email: pru-ratliff@redwoods.eduOffice: Printing Services