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Colorado State Reporting Guide

PowerSchool Student Information System

Released March 31, 2017

Document Owner: Documentation Services

This edition applies to Release 9.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in new editions or updates.

The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental.

PowerSchool is a trademark, in the U.S. and/or other countries, of PowerSchool Group LLC or its affiliate(s).

Copyright © 2017 PowerSchool Group LLC or its affiliates. All rights reserved. All trademarks are either owned or licensed by PowerSchool Group LLC or its affiliates. Other brands and names are the property of their respective owners


Contents 3

Contents Introduction ................................................................................................................................................................................... 8

Report Descriptions ...................................................................................................................................................................................... 8

Additional Resources ................................................................................................................................................................... 12

PowerSchool Online Help .......................................................................................................................................................................... 12

PowerSource ............................................................................................................................................................................................... 12

PowerSchool Data Dictionary .................................................................................................................................................................... 12

Colorado Resources ................................................................................................................................................................................... 13

Setup Elements ........................................................................................................................................................................... 14

Understanding the Setup Table ................................................................................................................................................................. 14

Roles Administration Setup ....................................................................................................................................................................... 15

System Setup > Roles Administration > Co-Teaching > Edit Co-Teaching Role .............................................................................. 15

District Setup .............................................................................................................................................................................................. 16

Attendance Tracking and Notification > Tracking Methods > Edit/New .......................................................................................... 16

Attendance Tracking and Notification > Unexcused Tracking Level > Edit/New ............................................................................ 17

Attendance Tracking and Notification > Illness Level > Edit/New ................................................................................................... 17

Years & Terms ...................................................................................................................................................................................... 17

Courses > Edit Course District Information ........................................................................................................................................ 17

District Information .............................................................................................................................................................................. 21

Entry Codes > [New/Edit] Entry Code .................................................................................................................................................. 22

Exit Codes > [New/Edit] Exit Code ...................................................................................................................................................... 22

Federal Ethnicity and Race Settings ................................................................................................................................................... 23

Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category ....................................................................................... 23

Federal Ethnicity and Race Settings > [New/Edit] District Race Code.............................................................................................. 24


Contents 4

Incident Management > Code & Subcode Setup ............................................................................................................................... 24

Schools/School Info > Edit School ...................................................................................................................................................... 24

Colorado School Information .............................................................................................................................................................. 25

School Programs .................................................................................................................................................................................. 25

Courses ................................................................................................................................................................................................. 26

Student Programs ................................................................................................................................................................................ 28

Health and Wellness ............................................................................................................................................................................ 30

Number of Days .................................................................................................................................................................................... 32

Grading > Grade Scales > [select Grade Scale] > [select Grade] ....................................................................................................... 32

School Setup ............................................................................................................................................................................................... 33

Attendance Codes ................................................................................................................................................................................ 33

Attendance Code Categories .............................................................................................................................................................. 34

Attendance Conversions > [New/Edit] > Attendance Conversion .................................................................................................... 34

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion .................................................................... 35

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion ...................................................................... 35

Attendance Tracking and Notification > Attendance Mode Setup > Edit/New ............................................................................... 36

Attendance Tracking and Notification > Unexcused Tracking Setup > Edit/New ........................................................................... 36

Full-Time Equivalencies (FTE) ............................................................................................................................................................. 37

Attendance Preferences ...................................................................................................................................................................... 38

Bell Schedules ...................................................................................................................................................................................... 38

Calendar Setup ..................................................................................................................................................................................... 38

Cycle Days ............................................................................................................................................................................................ 40

Periods .................................................................................................................................................................................................. 40

Sections ................................................................................................................................................................................................ 41


Contents 5

Years & Terms > New ........................................................................................................................................................................... 42

Colorado State Report Information ..................................................................................................................................................... 43

Staff Setup .................................................................................................................................................................................................. 44

Edit Information .................................................................................................................................................................................... 44

Student Setup ............................................................................................................................................................................................. 45

Demographics ...................................................................................................................................................................................... 45

Lunch ..................................................................................................................................................................................................... 47

Modify Information............................................................................................................................................................................... 47

State/Province – CO > CO Demographics .......................................................................................................................................... 47

State/Province – CO > READ ............................................................................................................................................................... 49

READ Plan Support ............................................................................................................................................................................... 53

State/Province – CO > Grad Info ......................................................................................................................................................... 54

State/Province – CO > Post-Secondary Enrollment .......................................................................................................................... 55

State/Province – CO > ELL-Migrant-Immigrant ................................................................................................................................. 57

State/Province – CO > Special Ed ....................................................................................................................................................... 60

State/Province – CO > Title I ............................................................................................................................................................... 62

Enrollment-Specific Pages: Enroll New Student, New/Previous Enrollment, Re-Enroll in School, Create New School Enrollment ............................................................................................................................................................................................................... 67

Discipline Incident Setup............................................................................................................................................................................ 69

Reports ....................................................................................................................................................................................... 70

Understanding the Report Output Table ................................................................................................................................................... 70

2015-16 CRDC Parts 2................................................................................................................................................................................ 71

Attendance File – School Discipline and Attendance .............................................................................................................................. 72

Direct Certification ...................................................................................................................................................................................... 80


Contents 6

Discipline by Action – School Discipline and Attendance ....................................................................................................................... 85

Discipline by Demographic – School Discipline and Attendance ........................................................................................................... 90

Federal Race/Ethnicity Export ................................................................................................................................................................... 96

Firearm (GFSA) Discipline File – School Discipline and Attendance .................................................................................................... 101

READ Data Collection Snapshot .............................................................................................................................................................. 106

Report Card March ................................................................................................................................................................................... 110

Record Integration Tracking System (RITS) ........................................................................................................................................... 123

SPED Discipline Interchange ................................................................................................................................................................... 127

Statewide Standard Course Code Mapping............................................................................................................................................ 136

Student – Advanced Course Completion ............................................................................................................................................... 140

Student - Demographic Data .................................................................................................................................................................... 146

Student - School Association Data .......................................................................................................................................................... 155

Title I Data Interchange ............................................................................................................................................................................ 168

Teacher Student Data Link – Course Enrollment ................................................................................................................................... 172

Teacher Student Data Link – Course Instructor ..................................................................................................................................... 180

Appendix ................................................................................................................................................................................... 184

Advanced Placement Codes.................................................................................................................................................................... 184

Entry Codes ............................................................................................................................................................................................... 187

Exit Codes ................................................................................................................................................................................................. 189

Facility/Detention Codes .......................................................................................................................................................................... 192

Incident Management State-Specific Codes .......................................................................................................................................... 195

Primary Disability Codes .......................................................................................................................................................................... 199

Pupils Attendance-Residence Information Codes ................................................................................................................................. 200

Race (Federal) Codes ............................................................................................................................................................................... 201


Contents 7

READ Score Codes ................................................................................................................................................................................... 202

READ Status Codes .................................................................................................................................................................................. 204

READ Test Codes...................................................................................................................................................................................... 205

Status for Public School Finance Act Funding Codes ........................................................................................................................... 207

Colorado-Specific Legacy Custom Field Migration to Database Extensions ................................................................................. 209

Field Set: State CO CC v1 ........................................................................................................................................................................ 209

Field Set: State CO Courses v1 ............................................................................................................................................................... 209

Field Set: State CO Students Reenrollments v1 .................................................................................................................................... 210

Field Set: State Colorado School Migration Version 1 .......................................................................................................................... 211

Field Set: State Colorado Students Migration Version 1 ...................................................................................................................... 214

Field Set: State Colorado Students Migration Version 2 ...................................................................................................................... 215

Field Set: State CO Students v1 .............................................................................................................................................................. 217

Field Set: State CO Users v1 ................................................................................................................................................................... 217


Introduction - Report Descriptions 8

Introduction The Colorado State Reporting Guide provides required setup elements and report details for accurate Colorado state reporting. The information in this guide is grouped first by the District, School, Staff and Student setup items, and second by the reports.

Many of the setup elements must be populated with report-specific details before running the reports. Some of these items are configured during PowerSchool implementation. PowerSchool Online Help is also available to assist with the setup of Colorado state reporting.

Report Descriptions

The reports included in this guide are listed in the following table. This table includes the following elements:

Report Name – Name of the report as seen in PowerSchool.

Version – The most current version of the report.

Description – The purpose of the report.

Report Name Version Description

CRDC Report - Part 2 3.4 Civil Rights Data Collection (CRDC) Part 2

Colorado Reports

Federal Race/Ethnicity Export 1.1 This report will extract a record for each student that contains the federal race/ethnicity values in PowerSchool as well as the state reporting race/ethnicity value string. This report is for data auditing purposes and can be run for the entire district, a single school, all students, or a selection of students.




Direct Certification 1.5 Direct Certification is the process under which local education agencies certify children who are members of households receiving assistance under the Supplemental Nutrition Assistance Program (formerly known as Food Stamps), as eligible for free school meals, without further application, based on information provided by the State Agency administering SNAP.

This is a district level report that will have one record for every student enrolled on the reporting date.

Interchanges

SPED Discipline Interchange 1.1 This report generates the Special Education Discipline Report.

Statewide Course Code Mapping

(Statewide Standard Course Codes)

1.5 This report collects information regarding the courses that are offered in the current year. The report is intended to be run district wide, but it may be run for a select school. The report extracts one record for each course that is active for the current year, into a tab-delimited file.

Student - Demographic Data 2.0 This export provides the required records for the Student Profile Interchange Requirements – Student. The report will output all students who are enrolled for current year only from the July 1st through the date the report is run. Students will only appear once per extract at the school of the last enrollment

This report can only be run for the current year.

Student - School Association Data 2.8 The purpose of the Student School Association (SSA) file is to capture the school(s) in which a student attends in your district throughout the currently selected school year for funding and accountability purposes.

Student - Advance Course Completion

3.2 This export provides the required records for the Course Completion Interchange Requirements.




Teacher Student Data Link – Course Enrollment

2.9 The purpose of the Student Teacher Data Link Interchange – Course Enrollment file is to capture the data that links the students enrolled in each course instructed during the reported school year. The data will also be used in combination with the Student Data.

Teacher Student Data Link – Course Instructor

2.3 The purpose of the Student Teacher Data Link Interchange – Course Instructor file is to capture the data that links the courses instructed with the educator of record and contributing professionals as applicable. The data will also be used in combination with the Staff Interchange data.

Title I Interchange 1.1 The Title I Interchange file represents students who have received, or will receive, Title I Targeted Assistance funding at any time during the academic year and the specific Title I service(s) received (e.g., Reading, Math).

Periodic Collections

Report Card March 1.4 The Report Card March collection contains descriptors of schools within the District/LEA.

Discipline by Action File 1.1 Discipline by Action File summarizes state reportable discipline incidents grouped by Action.

Firearm (GFSA) Discipline File 1.1 The Firearms (GFSA) Discipline File reports incidents as required by the Gun-Free Schools Act.

Discipline by Student Demographics File

1.3

Discipline by Demographic File summarizes state reportable discipline incidents grouped student demographic information.

School Discipline and Attendance – Attendance Data File

1.3 The School Discipline and Attendance - Attendance File summarizes student attendance and truancy at the school level for submission to CDE.

Attendance Audit for School Discipline and Attendance

1.2 Student level information used to troubleshoot and compare to the School Discipline and Attendance - Attendance File.




Snapshots

READ Data Collection Snapshot 3.1 The purpose of the READ collection is to determine per pupil funding for districts by taking a count of students at the end of the year who have a significant reading deficiency (SRD).

Year-Round Collections

Records Integration Tracking System (RITS)

2.0 This export provides the required records for the Records Integration Tracking System (RITS) Interchange Requirements.

Legacy Reports

Student - Demographic Data – 15-16

1.9 2015-16 version of the Student Demographic Data file. Currently retained for reference only.

Student – School Association Data – 15-16

2.6 2015-16 version of the Student School Association Data Data file. Currently retained for reference only.

Miscellaneous Reports

CO Incident Management Query 1.0 Used to query Incident Management data including state reporting fields.


Additional Resources - PowerSchool Online Help 12

Additional Resources See the following resources for more information on PowerSchool and Colorado state reporting.

PowerSchool Online Help

For more information on using PowerSchool and working with PowerSchool screens and fields, see the PowerSchool Online Help. Tip: Open the Online Help by clicking the Help icon in the upper-right corner of any PowerSchool page.

PowerSource

Visit PowerSource, the PowerSchool customer portal https://support/powerschool.com to view or download:

PowerSchool User Guides and Knowledgebase articles

Colorado State Reporting Guides and Knowledgebase articles

PowerSchool training videos

PowerSchool and state reporting forums

PowerSchool training calendar and class locations

Online technical support

Note: A user name and password are required to access PowerSource.

PowerSchool Data Dictionary

For more information on PowerSchool tables and fields, see the PowerSchool Data Dictionary Tables guide, which identifies all tables in the database, and provides table column definitions, field data types, and field descriptions.

Visit PowerSource to obtain a copy of this document.

https://support/powerschool.com

https://support.powerschool.com/


Additional Resources - Colorado Resources 13

Colorado Resources

Colorado Department of Education: http://www.cde.state.co.us/

Data Pipeline Home Page: http://www.cde.state.co.us/datapipeline

Direct Certification: http://www.cde.state.co.us/nutrition/nutridirectcert

Report Card March User Guide: https://cdeapps.cde.state.co.us/report_card_march_user_guide.htm

http://www.cde.state.co.us/

http://www.cde.state.co.us/datapipeline

http://www.cde.state.co.us/nutrition/nutridirectcert

https://cdeapps.cde.state.co.us/report_card_march_user_guide.htm


Setup Elements - Understanding the Setup Table 14

Setup Elements The following data elements must be set up prior to running Colorado state reports.

For more information regarding data elements, see the PowerSchool Online Help.

Understanding the Setup Table

Each setup table includes the following elements:

Breadcrumbs – Navigation to the data entry page as listed on the page in PowerSchool. Example: Courses > Edit Course District Information. Each > indicates a new page or link.

Navigation – Navigation to the data entry page based on the path to the page. Example: Select Courses > Select [Course]. Each > indicates the link to select.

Note: The first page in the navigation is Start Page. This page name is removed for brevity.

Data Element – The name of the field as it appears on the page.

Additional Information – Guidance for correct data entry.

[Table] – The name of the table where the data is stored.

Field Name – The name of the field where the data is stored.

Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.

Length – The length of the data to be entered, as defined by the state.

Used in these Reports – The name of each report that uses the data element. This field may be populated with “Required Setup” or “Not Required” to indicate whether the data element should be configured for Colorado State Reporting not specific to a report. Only data elements specific to Colorado State Reporting are listed, data elements required for general PowerSchool setup may not be included. For required PowerSchool setup, refer to the PowerSchool User Guides on PowerSource.

https://support.powerschool.com/dir/5934


Roles Administration Setup - System Setup > Roles Administration > Co-Teaching > Edit Co-Teaching Role 15

Roles Administration Setup

The following data elements are required for Roles Administration>Co-Teaching setup. The first two pages of navigation are removed for brevity:

Start Page > System Setup > Roles Administration > Co-Teaching.

1. On the Start Page, click the System link. The System Administrator navigation list appears.

2. Choose Roles Administration, then Co-Teaching. The Co-Teaching Roles table appears.

3. Click any role name except the role that is locked (usually Lead Teacher).

Note: For more information on code values, see the Appendix.

Data Element Additional Information [Table]FieldName Length Used in these Reports

System Setup > Roles Administration > Co-Teaching > Edit Co-Teaching Role

Name The name of the role. The role that is locked will be used for the primary teacher on a section. The name defaults to “Lead Teacher” but the name can be edited.

[RoleDef]Name Required Setup

Description The description of the role created.

[RoleDef]Description Required Setup

Reference Code Enter ‘CO’ [RoleProperty]ReferenceCode 2 Required Setup

Alt. code 1 Enter ‘02’ as the reference code to be used for Contributing Professional on the Teacher Student Data Link report.

[RoleProperty]AltCode1 2 Teacher Student Data Link – Course Instructor


District Setup - Attendance Tracking and Notification > Tracking Methods > Edit/New 16

District Setup

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

1. On the Start Page, click the School link at the top of the page. The school list appears.

2. Choose District Office from the pop-up menu. The district start page appears.

3. Click District. The District Setup page appears.

Note: For more information on code values see the Appendix.


Attendance Tracking and Notification > Tracking Methods > Edit/New

A student is considered truant when s/he achieves the equivalent of one day of unexcused absence. For example, using an eight period schedule, if a student is marked unexcused for eight periods within one month, regardless of whether all of the periods are on the same day, the student is considered to be truant for one day.

Note: Attendance tracking and notification requires PowerSchool 6.0.1.6 or later.

Name Choose Percent from the pop-up menu.

Note: This tracking method is used in calculating truancy for Colorado state reporting.

[Gen]Name=UEAT_Percent

[Gen]Cat=Unexcused

N/A Required Setup

Threshold Enter a number from 1-99 as the threshold for the Percent tracking method. A Threshold value must be entered, but any value is acceptable for Colorado State Reporting purposes.

[Gen]ValueLi=xx

[Gen]Cat=Unexcused

N/A Required Setup


District Setup - Attendance Tracking and Notification > Unexcused Tracking Level > Edit/New 17


Attendance Tracking and Notification > Unexcused Tracking Level > Edit/New

Level Name Enter Unexcused [Gen]Name=Unexcused N/A Required Setup

Tracking Method Choose Percent

Note: Other Tracking Methods may be selected but Percent is required.

[Gen]Name=UEAT_Level

[Gen]Value=Unexcused

[Gen]Value2=UEAT_Percent

N/A Required Setup

Trigger 1 Enter 1

A Trigger must be entered, but any value is acceptable for Colorado State Reporting purposes.

[Gen]Name=UEAT_Level

[Gen]Value=Unexcused

[Gen]ValueLi=xx

N/A Required Setup

Attendance Tracking and Notification > Illness Level > Edit/New

An Illness Tracking Level is required setup for Attendance Tracking and Notification, but is not used for Colorado State Reporting purposes.

Years & Terms

Years & Terms Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A Required Setup

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name Enter the course name. [Courses]Course_Name N/A Required Setup


District Setup - Courses > Edit Course District Information 18


Course Number Enter the local course number. [Courses]Course_Number N/A Student - Advance Course Completion

Statewide Standard Course Code

TSDL – Course Enrollment

TSDL - Course Instructor

Alternate Course Number

Enter the state course number [Courses]Alt_Course_Number 20 Student - Advance Course Completion

Statewide Standard Course Codes

TSDL – Enrollment

TSDL - Instructor

Advanced Placement Course

Choose the advanced placement subject from the pop-up menu.

[Courses]CO_AdvancedPlacementCode

2 Student - Advance Course Completion

Course Description Enter a brief description of the course.

[Courses]CO_CrsDescription

[S_CO_CRS_X]Description

2000 Statewide Standard Course Codes

Course Level Select the level associated with the offered course

[Courses]CO_CrsCourseLevel

[S_CO_CRS_X]CourseLevel


Carnegie Units The number of length of the course in terms of Carnegie Units. A one-year course that meets daily for approximately 50

[Courses]CO_CrsCarnegie

[S_CO_CRS_X]Carnegie





minutes to 1 hour = 1 Carnegie Unit Credit. Base all calculations on 1 hour for 1 year. Therefore, a semester long course that meets for approximately 1 hour = .5 Carnegie Unit Credit.

OR

Grade Span: For prior-to-secondary courses, this element indicates the grade span for which the course is appropriate. The span is represented as a four-character code with no decimals. Each grade level from 1 through 12 is represented by a two-digit code, ranging from 01 to 12; kindergarten is represented by the letters KG, and prekindergarten by the letters PK. For example, a course appropriate for kindergarten and first grade would be assigned a Grade Span of KG01.

Note: If your district has already entered the Carnegie credit value for a course in the Credit_Hours field, this field can be left blank.




Sequence Select the applicable sequence number for this course.

Example: If a course is intended to be part 1 of a 2 part course set, then the sequence would be 1.

[Courses]CO_CrsSequence

[S_CO_CRS_X]CrsSequence


Sequence Total Select the applicable sequence total number.

Example: If a course is intended to be part 1 of a 2 part course set, then the sequence total would be 2.

[Courses]CO_CrsSeqTotal

[S_CO_CRS_X]SeqTotal


MSP Project Code The Project Code must be identifying from one of the codes listed below. This four (4) digit field is REQUIRED and if left blank will result in a message being printed on the error report. Data entered here will be overridden by data entered into a specific section.

[S_CO_CRS_X]MSPProjectCode 4 TSDL - Instructor

Exclude from State Reporting

Select the checkbox to exclude this course from being included in any state reports.

[S_CO_CRS_X]State_ExcludeFromReporting

1 All State Reports


District Setup - District Information 21


District use Field 1 This field is optional and can be used at the districts discretion.

For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column.

[Courses]CO_DistUse1

[S_CO_CRS_X]DistUse1


District use Field 2 This field is optional and can be used at the districts discretion.

For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column.




District Information

Name of District Enter the district name. [Prefs]Value

[Prefs]Name=districtname

N/A Required Setup

District Number Enter the four-digit CDE number assigned to your district/BOCES. See the Colorado Department of Education website for additional information on district/BOCES codes:

http://www.cde.state.co.us/scripts/districtprofiles/k12schlwebsites.asp

[Prefs]Value

[Prefs]Name=districtnumber

4 All State Reports





District Setup - Entry Codes > [New/Edit] Entry Code 22


Admin Unit/SOP Code Enter the unique code assigned to the Administrative Unit/State Operated Program by CDE

[Prefs] CO_AdminUnitSopCode 5 Required Setup

The charter school is authorized by the Colorado Charter School Institute **

Select if the charter school is authorized by the Colorado Charter School Institute (CSI).

[Prefs]CO_CSIFlag N/A Student School Association

** Charter schools authorized by CSI act as a single district but are housed on individual instances of PowerSchool or other student information systems. The Student School Association interchange uses student entry and exit dates to calculate the Continuous in Colorado data element. By selecting the above setting, the Student School Association report will use the legacy field Continuous in Colorado located on the Retired Fields tab for each student. This field must be manually filled out by charter schools.

Entry Codes > [New/Edit] Entry Code

Code Enter the entry code.

See the Appendix for valid values.

[Gen]Name

[Gen]Cat=entrycodes

N/A Student School Association

Meaning Enter the entry code meaning. [Gen]Value

[Gen]Cat=entrycodes

N/A Required Setup

Exit Codes > [New/Edit] Exit Code

Code Enter the exit code.


[Gen]Name

[Gen]Cat=exitcodes

N/A Student School Association

Meaning Enter the exit code meaning. [Gen]ValueT

[Gen]Cat=exitcode

N/A Required Setup


District Setup - Federal Ethnicity and Race Settings 23


Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A All State Student Reports

Race Decline to Specify Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText


Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category

Code Enter the federal race category code.

See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

[Gen]Name

[Gen]Cat=federalrace


Description Enter the federal race category description.

[Gen]Value


N/A Required Setup

Sort Order When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder


N/A Required Setup

https://support.powerschool.com/d/57902


District Setup - Federal Ethnicity and Race Settings > [New/Edit] District Race Code 24


Federal Ethnicity and Race Settings > [New/Edit] District Race Code

Code Enter the district race code.

See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

[Gen]Name

[Gen]Cat=race


Description Enter the district race description. [Gen]ValueT

[Gen]Cat=race

N/A Required Setup

Federal Category Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A Required Setup

Alt Race Code Enter an alternate, equivalent race code.

[Gen]Value2

[Gen]Cat=race

N/A Required Setup

Incident Management > Code & Subcode Setup

Note: An automated process for setup and maintenance of incident management codes is applied during state reporting updates. In all instances, the State Detail Report Code must not be edited. All State Reportable codes will be designated with the carat (^) symbol. For more information about creating incidents, see Discipline Incident Setup. Incident Management reporting for Colorado requires PowerSchool version 6.1.

Schools/School Info > Edit School

School Name Enter the school name. [Schools]School_Name N/A Required Setup

School Number Enter the unique four-digit school number assigned to the school.

[Schools]School_Number 4 All State Reports

https://support.powerschool.com/d/57902


District Setup - Colorado School Information 25


Alternate School Number

Enter the 4-digit alternate school number.

[Schools]Alternate_School_Number 4 All State Reports

StatePrID Enter the SIF state ID. [Schools]SIF_State_PrID N/A

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1 All State Reports

Grades Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

N/A Required Setup

Colorado School Information

CollegeBoard/ACT School ID

Enter the assigned CollegeBoard/ACT School ID.

[Schools]CB_ACT_ID

[S_CO_SCH_X]CB_ACT_ID

N/A

NCES School ID Enter the assigned NCES School ID.

[Schools]NCES_ID

[S_CO_SCH_X] NCES_ID

N/A

School Programs

Before and After School Care Programs

Choose Yes or No from the pop-up menu to specify if the school has a Before and After School Care Program.

[Schools]CO_School_Care_Program

[S_CO_SCH_X]School_Care_Programs

1 Report Card March

Full-Day Kindergarten Program

Choose Yes or No from the pop-up menu to specify if the school has a Full-Day Kindergarten Program.

[Schools]CO_FullDay_Kinder_Flag

[S_CO_SCH_X]Fullday_Kinder_Flag

1 Report Card March


District Setup - Courses 26


Preschool Program Flag

Choose Yes or No from the pop-up menu to specify if the school has a preschool program.

[Schools]CO_Preschool_Program

[S_CO_SCH_X]Preschool_Program

1 Report Card March

Title I Targeted Assistance School

Choose Yes or No from the pop-up menu to specify if the school offers Title I Targeted Assistance. Schools that have School-wide Title I do not have to select any value.

[S_CO_SCHOOLS_X]Title_I_Status 1 Title I Interchange

Year Round School Choose Yes or No from the pop-up menu.

[Schools]CO_Year_Round_School

[S_CO_SCH_X]Year_Round_School

1 Report Card March

Courses

Civics Choose Yes or No from the pop-up menu to specify if the school has a Civics Program.

[Schools]CO_Civics_Flag

[S_CO_SCH_X]Civics_Flag

1 Report Card March

Comprehensive Health Education

Choose Yes or No from the pop-up menu to specify if the school has a Comprehensive Health Education Program.

[Schools] CO_Comp_Health_Ed

[S_CO_SCH_X]Comp_Health_Ed

1 Report Card March

Dance Choose Yes or No from the pop-up menu to specify if the school has a Dance Program.

[Schools]CO_Dance_Flag

[S_CO_SCH_X]Dance_Flag

1 Report Card March

Drama or Theatre Choose Yes or No from the pop-up menu to specify if the school has a Drama or Theatre Program.

[Schools]CO_Drama_Theatre_Flag

[S_CO_SCH_X]Drama_Theatre_Flag

1 Report Card March


District Setup - Courses 27


Economics Choose Yes or No from the pop-up menu to specify if the school has an Economics Program.

[Schools]CO_Economics_Flag

[S_CO_SCH_X]Economics_Flag

1 Report Card March

Geography Choose Yes or No from the pop-up menu to specify if the school has a Geography Program.

[Schools]CO_Geography_Flag

[S_CO_SCH_X]Geography_Flag

1 Report Card March

History Choose Yes or No from the pop-up menu to specify if the school has a History Program.

[Schools]CO_History_Flag

[S_CO_SCH_X]History_Flag

1 Report Card March

Music Choose Yes or No from the pop-up menu to specify if the school has a Music Program.

[Schools]CO_Music_Flag

[S_CO_SCH_X]Music_Flag

1 Report Card March

Physical Education Choose Yes or No from the pop-up menu to specify if the school has a Physical Education Program.

[Schools]CO_Pys_Ed_Flag

[S_CO_SCH_X]Phys_Ed_Flag

1 Report Card March

Visual Arts Choose Yes or No from the pop-up menu to specify if the school has a Visual Arts Program.

[Schools]CO_Art_Flag

[S_CO_SCH_X]Art_Flag

1 Report Card March

World Languages Choose Yes or No from the pop-up menu to specify if the school has a World Languages Program.

[Schools]CO_World_Languages_Flag

[S_CO_SCH_X]World_Languages_Flag

1 Report Card March


District Setup - Student Programs 28


Student Programs

Advanced Placement Choose Yes or No from the pop-up menu to specify if the school has an Advanced Placement Program.

[Schools]CO_Advanced_Placement_Flag

[S_CO_SCH_X]Advanced_Placement_Flag

1 Report Card March

Assistance of Out-of-School Youth to Re-Enroll

Choose Yes or No from the pop-up menu to specify if the school has an Assistance of Out-of-School Youth to Re-Enroll Program.

[Schools]CO_Asst_Out_School_Youth

[S_CO_SCH_X]Asst_Out_School_Youth

1 Report Card March

Athletics Choose Yes or No from the pop-up menu to specify if the school has an Athletics Program.

[Schools]CO_Athletics_Flag

[S_CO_SCH_X]Athletics_Flag

1 Report Card March

Blended Learning Choose Yes or No from the pop-up menu to specify if the school has a Blended Learning Program.

[S_CO_SCH_X]BlendedLearn 2 Report Card March

Career and Technical Education

Choose Yes or No from the pop-up menu to specify if the school has a Career and Technical Education Program.

[Schools]CO_Career_Tech_Ed_Flag

[S_CO_SCH_X]Career_Tech_Ed_Flag

1 Report Card March

Concurrent Enrollment Classes on School Property

Choose Yes or No from the pop-up menu to specify if the school has concurrent enrollment classes on school property.

[Schools]CO_Concur_Enroll_School_Flag

[S_CO_SCH_X]Concur_Enroll_School_Flag

1 Report Card March


District Setup - Student Programs 29


Credit Recovery Programs

Choose Yes or No from the pop-up menu to specify if the school has Credit Recovery Programs.

[Schools]CO_Credit_Recovery_Programs_Flag

[S_CO_SCH_X]Credit_Recovery_Programs_Flag

1 Report Card March

Extracurricular Activities

Choose Yes or No from the pop-up menu to specify if the school has an Extracurricular Activities Program.

[Schools]CO_Xtra_Activities_Flag

[S_CO_SCH_X]Xtra_Activities_Flag

1 Report Card March

Flexible Schedule Flag Choose Yes or No from the pop-up menu to specify if the school has a Flexible Schedule Program.

[S_CO_SCH_X]FlexSchedule 2 Report Card March

Honors Courses Choose Yes or No from the pop-up menu to specify if the school offers Honors Courses.

[Schools]CO_Honors_Courses_Flag

[S_CO_SCH_X]Honors_Courses_Flag

1 Report Card March

Immediate Progress Towards Graduation Flag

Choose Yes or No from the pop-up menu to specify if the school has an Immediate Progress Towards Graduation Program.

[S_CO_SCH_X]ImmediateProgToGrad

2 Report Card March

International Baccalaureate

Choose Yes or No from the pop-up menu to specify if the school offers an International Baccalaureate Program.

[Schools]CO_International_Bac_Flag

[S_CO_SCH_X]International_Bac_Flag

1 Report Card March

Internet Safety Programs

Choose Yes or No from the pop-up menu to specify if the school has an Internet Safety Program.

[Schools]CO_Internet_Safety_Flag

[S_CO_SCH_X]Internet_Safety_Flag

1 Report Card March


District Setup - Health and Wellness 30


Library Choose Yes or No from the pop-up menu to specify if the school has a Library Program

[Schools]CO_Library_Flag

[S_CO_SCH_X]Library_Flag

1 Report Card March

Montessori Curricula Choose Yes or No from the pop-up menu to specify if the school has Montessori Curricula

[Schools]CO_Montessori_Curricula_Flag

[S_CO_SCH_X]Montessori_Curricula_Flag

1 Report Card March

Newcomer Center Flag Choose Yes or No from the pop-up menu to specify if the school has a Newcomer Center.

[S_CO_SCH_X]NewcomerCenter 2 Report Card March

Opportunities for Civic or Community Engagement

Choose Yes or No from the pop-up menu to specify if the school has Opportunities for Civic or Community Engagement.

[Schools]CO_Civic_Comm_Engagement

[S_CO_SCH_X]Civic_Comm_Engagement

1 Report Card March

Work-based Educational Experience Flag

Choose Yes or No from the pop-up menu to specify if the school has a Work-based Educational Experience Program.

[S_CO_SCH_X]WorkEdExperiences 2 Report Card March

Health and Wellness

School-Based Health Center

Choose Yes or No from the pop-up menu to specify if the school has a School-Based Health Center

[Schools]CO_School_Linked_Health_Center

[S_CO_SCH_X]School_Linked_Health_Center

1 Report Card March


District Setup - Health and Wellness 31


Comprehensive Health Education Required

Choose Yes or No from the pop-up menu to specify if the school requires Comprehensive Health Education.

[Schools] CO_Health_Ed_Required

[S_CO_SCH_X]Health_Ed_Required

1 Report Card March

Physical Activity Choose Yes or No from the pop-up menu to specify if the school requires Physical Activity

[Schools] CO_K6_Recess_Flag

[S_CO_SCH_X]K6_Recess_Flag

1 Report Card March

Physical Education Is Required (all students)

Choose Yes or No from the pop-up menu to specify if the school requires Physical Education for all students.

[Schools] CO_Phys_Ed_Required

[S_CO_SCH_X]Phys_Ed_Required

1 Report Card March

Uses Federal School Breakfast Program in Classroom

Choose Yes or No from the pop-up menu to specify if the school uses the Federal School Breakfast Programs in the classroom.

[Schools]CO_Participates_Fed_School_Breakfast_Flag

[S_CO_SCH_X]Participates_Fed_Sch_Breakfst

1 Report Card March

CDE Licensed School Nurse is Available During School Hours

Choose Yes or No from the pop-up menu to specify if the school has a CDE Licensed School Nurse Available during school hours.

[Schools]CO_Registered_Nurse_On_Premises_Flag

[S_CO_SCH_X]Rn_On_Premises_Flag

1 Report Card March

School Health Team or School Wellness Committee

Choose Yes or No from the pop-up menu to specify if the school has a School Health Team or School Wellness Committee

[Schools] CO_Health_Wellness_Flag

[S_CO_SCH_X]Health_Wellness_Flag

1 Report Card March


District Setup - Number of Days 32


Number of Days

Length of School year Enter the combined number of whole and partial days that the school is in session for the current school year.

[Schools]CO_School_Year_Length

[S_CO_SCH_X]School_Year_Length

4 (one decimal)

Professional Development Days

Enter the number of the combined whole and partial days scheduled for the current school year in which all instructional staff members are engaged in professional development activities.

[Schools]CO_Professional_Dev_Days

[S_CO_SCH_X]Professional_Dev_Days

3 (one decimal)

Report Card March

Grading > Grade Scales > [select Grade Scale] > [select Grade]

TSDL Grade Category Choose the category for the selected letter grade. The field will default to “(2) Completed – Pass”

Valid Values:

1 – Completed - Fail

2 – Completed - Pass

3 – Incomplete/Partial

[S_CO_GSI_X]TSDL_PassFail 2 TSDL Course Enrollment


School Setup - Attendance Codes 33

School Setup

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

1. On the Start Page, click the School link. The school list appears.

2. Choose a school from the pop-up menu. The school start page appears.

3. Click School. The School Setup page appears.



Attendance Codes

Code Enter the attendance code abbreviation.

[Attendance_Code]Att_Code N/A Required Setup

Description Enter the attendance code description.

[Attendance_Code]Description N/A Required Setup

Presence Status Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A Required Setup

Code Categories For Colorado State Truancy reporting, Attendance Codes with the Presence Status of Absent must be designated as “Unexcused” to be included in the School Discipline and Attendance – Attendance File as Unexcused

[Code_Entity]Description=Unexcused

N/A Attendance File – SDA

Attendance Audit


School Setup - Attendance Code Categories 34


Earns ADA credit Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A Required Setup

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A Required Setup

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code Enter the attendance code category abbreviation.

[Code_Entity]CE_Code N/A Required Setup

Name Enter the name of the attendance code category.

Note: A Code Category named Unexcused is required.

[Code_Entity]External_Name N/A Attendance File – SDA

Attendance Audit

Description Enter a description for the attendance code category.

[Code_Entity]Description N/A Required Setup

Attendance Conversions > [New/Edit] > Attendance Conversion

Name Enter the attendance conversion name.

[Attendance_Conversion]Name N/A Required Setup


School Setup - Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion 35


Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

N/A Required Setup

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

N/A Required Setup

Day Attendance Value Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value

N/A Required Setup


School Setup - Attendance Tracking and Notification > Attendance Mode Setup > Edit/New 36


Attendance Tracking and Notification > Attendance Mode Setup > Edit/New

Attendance Mode Value

Choose the attendance mode used as the default for your school from the pop-up menu:

(MPTD) Meeting Period to Day

(MTTD) Meeting Time to Day

(DCTD) Daily Code to Day

(DTTD) Daily Time to Day

[Gen]Value=MPTD, MTTD, DCTD, or DTTD

[Gen]Name=UEAT_Mode

[Gen]Cat=Unexcused


Attendance Audit

Attendance Tracking and Notification > Unexcused Tracking Setup > Edit/New

A student is considered truant when s/he achieves the equivalent of one day of unexcused absence. For example, using an eight period schedule, if a student is marked unexcused for eight periods within one month, regardless of whether all of the periods are on the same day, the student is considered to be truant for one day.

Note: The following values should not be changed after initial setup each school year.

Tracking Category The page displays Unexcused to indicate that the attendance code category selected will be used to track unexcused absences.

N/A N/A Attendance File – SDA

Attendance Audit


School Setup - Full-Time Equivalencies (FTE) 37


Attendance Category Choose the attendance code category dedicated to tracking unexcused absences from the pop-up menu.

Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category.

[Gen]Value

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused


Attendance Audit

Status Select the radio button for Absent to indicate that this unexcused tracking category is used to track absences.

[Gen]Value2=Absent

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused


Attendance Audit

Full-Time Equivalencies (FTE)

Name Enter the FTE name. [FTE]Name N/A Required Setup

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code N/A Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code N/A Required Setup


School Setup - Attendance Preferences 38


Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Name=ATT_RecordModeDaily

N/A Required Setup

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

N/A Required Setup

Bell Schedules

Name Enter the bell schedule name. [Bell_Schedule]Name N/A Required Setup

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A Required Setup

Calendar Setup

Date The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date 1 Required Setup


School Setup - Calendar Setup 39


Day Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID N/A Required Setup

Schedule Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID N/A Required Setup

Tracks Check the appropriate tracks. [Calendar_Day]A, B, C, D, E, F N/A Required Setup

In Session Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession 1 Attendance File - SDA

Memb Value Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue N/A Required Setup

Type Choose the appropriate calendar membership type from the pop-up menu.

Choose a type for days when instructional staff is engaged in professional development activities. Calendar Membership Type values are defined at the district level.

[Calendar_Day]Type N/A Required Setup


School Setup - Cycle Days 40


Cycle Days

Day Letter The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter N/A Required Setup

Day Abbreviation Enter the day abbreviation. [Cycle_Day]Abbreviation N/A Required Setup

Day Name Enter the day name. [Cycle_Day]Day_Name N/A Required Setup

Periods

Period Number The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number N/A Required Setup

Period Abbreviation Enter the period abbreviation. [Period]Abbreviation N/A Required Setup

Period Name Enter the period name. [Period]Name N/A Required Setup


School Setup - Sections 41


Sections

Sections > [select course] > [select section] > Edit Section

Course Number Enter the course number for the section.

[Sections]Course_Number N/A Student - Advance Course Completion


TSDL – Enrollment

TSDL - Instructor

Term Choose the term for the section from the pop-up menu.

[Sections]TermID N/A Student - Advance Course Completion


TSDL – Enrollment

TSDL - Instructor

Schedule Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A Required Setup

Teacher – Section Lead

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher N/A Required Setup

Teacher/Staff - Additional

Choose the teacher for the section from the pop-up menu.

Choose the Role. Roles must be set up at the District Office.

[Sections]Teacher N/A TSDL - Instructor


School Setup - Years & Terms > New 42


Section Number Enter the section number or leave blank to be filled automatically.

[Sections]Section_Number N/A TSDL – Enrollment

TSDL - Instructor

MSP Project Code The Project Code must be identifying from one of the codes listed below. This four (4) digit field is REQUIRED and if left blank will result in a message being printed on the error report. Data in this field will override data entered at the Course level.

[S_CO_SEC_X]MSPProjectCode 4 TSDL - Instructor

Exclude from State Reporting

Select the checkbox to exclude this sections from being included in any state reports.

[S_CO_SEC_X]State_ExcludeFromReporting

1 All State Reports

Years & Terms > New

Years & Terms > Edit Terms

Name Enter the name of the term. [Terms]Name N/A Required Setup

Abbreviation Enter an abbreviation for the term. [Terms]Abbreviation N/A Required Setup

First Day of Term Enter the first day of the term. [Terms]FirstDay N/A Required Setup

Last Day of Term Enter the last day of the term. [Terms]LastDay N/A Required Setup


School Setup - Colorado State Report Information 43


Store Code for TSDL Final Grade Reporting

Enter the Store Code that will be used by the TSDL Course Enrollment report to designate a student’s Final Grade for the term.

Note: You must match the Store Code for TSDL with the Store Code to be used for the Final Grade. Both fields are case-sensitive.

[S_CO_TRM_X]TSDL_StoreCode 2 TSDL – Enrollment

Colorado State Report Information

View Store Code Mapping for TSDL

School Year Tabs Select the school year to view.

Term Name, Abbreviation, First Day, Last Day, Term ID

Data for each term created for the selected (tab) school year

See Years & Terms

Store Code for TSDL Final Grade Reporting

The TSDL Store Code that is designated for that term. To edit the TSDL Store Code, click on the existing TSDL Store Code link to be returned to the Edit Term page in Years & Terms.

[S_CO_TRM_X]TSDL_StoreCode N/A TSDL – Enrollment


Staff Setup - Edit Information 44

Staff Setup

The following data elements are required for staff setup. The first two pages of navigation are removed for brevity:

Start Page > Staff.

1. On the Start Page select the School link at the top of the page.

2. Choose the appropriate school from the pop-up menu.

3. Click Submit.

4. Select Staff from the left side of the page

5. Select the first letter of the staff member’s last name.

6. Select a staff member from the list. The last accessed staff information page opens for the staff member selected.



Edit Information

State PrID Enter the staff member’s EDID number.

[Teachers]SIF_StatePRID 8 Required Setup

MSP Most Recent Year of PD Participation

Choose the most recent year of Professional Development Participation for MSP.

[S_CO_USR_X]MSPParticipationYr 8 TSDL – Instructor

Staff EDID Number Enter the Staff member’s EDID Number.

Note: The EDID number can be entered in either the State PrID field, or the EDID number field. It does not have to be entered into both fields

[SchoolStaff]CO_TchrEDID 8 TSDL – Instructor


Student Setup - Demographics 45

Student Setup

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

1. On the Start Page select the School link at the top of the page.

2. Choose the appropriate school from the pop-up menu.

3. Click Submit.

4. Select the first letter of the student’s last name.

5. Select a student from the list. The last accessed student information page opens for the student selected.



Demographics

Name (last, first MI) Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

N/A

30

30

30

All State Student Reports

DOB Enter the student’s date of birth. [Students]DOB 8 All State Student Reports


Student Setup - Demographics 46


Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Note: If you set up the option to allow the student to decline to specify ethnicity (District level setting), then select this value for internal use only. The Decline to State value is not a valid state reportable option for Colorado.

Valid Values:

-1 – Default, no value

0 – No, not Hispanic or Latino

1 – Yes, Hispanic or Latino

2 – Decline to specify (Not valid for state reporting)

[Students]Fedethnicity 1 All State Student Reports

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

[StudentRace]Racecd = W, B, A, I, P

[Students]Fedracedecline

1 All State Student Reports

Gender Choose either female or male from the pop-up menu.

[Students]Gender 2 All State Student Reports

Student Number Enter the locally assigned student number.

[Students]Student_Number 14 All State Student Reports


Student Setup - Lunch 47


Lunch

Free or Reduced Lunch Eligible

Choose the student’s lunch status from the pop-up menu, if necessary to override for the standard lunch status field. Use this field to report the Colorado state value, if different from the locally assigned value.

Valid values:

00 – Not Applicable

01 – Free Lunch Eligible

02 – Reduced Lunch Eligible

03 – Not Eligible

[Students]CO_LunchStatus

[S_CO_STU_X]StateLunchStatus

2 Direct Certification

Modify Information

Part-Time Student Indicator

Select the checkbox to indicate that the student is part-time.

[Students]Parttimestudent 1 RITS

State/Province – CO > CO Demographics

Exclude From State Reporting

Choose Yes to exclude the student from all state reporting.

[Students]State_ExcludeFromReporting

1 All State Student Reports

State ID (SASID) Enter the state assigned student ID (SASID).

[Students]State_StudentNumber 10 All State Student Reports

Home Based Education Select the checkbox to designate the student as Home Based Education

[S_CO_STU_X]HomeBasedEd 1 Student - School Association


Student Setup - State/Province – CO > CO Demographics 48


Homeless Choose the homeless status from the pop-up menu.

Valid values:

0 – No

3 – Yes and is in the physical custody of a parent or guardian

4 – Yes and is not in the physical custody of a parent or guardian (unaccompanied youth)

[Students]CO_Homeless

[S_CO_STU_X]Homeless

1 Student - Demographic

Primary Nighttime Residence

Choose the Primary Nighttime Residence from the pop-up menu.

Valid values:

00 – N/A

01 – Shelters

02 – Doubled Up

03 – Unsheltered (Cars, Parks, Campgrounds)

05 – Hotels/Motels

[Students]CO_PrimaryNightResidence

[S_CO_STU_X]Primary_Night_Residence


Contractual Agreement with Third Party Educators/Programs

Select Yes or No [Students]CO_ContractAgreement3rdParty

[S_CO_STU_X]Contract_Agreement_3rdParty

1 Student – School Association


Student Setup - State/Province – CO > READ 49


Expelled with Educational Services

Select whether the student is receiving Educational Services while expelled from school.

[Students]CO_EXPELLED

[S_CO_STU_X]Expelled


Independent Study Select Yes or No to indicate if the student participates in independent study.

[Students]CO_IndependentStudy

[S_CO_STU_X]IndependentStudy


Retention Code Select the Retention Code from the pop-up menu, if applicable.

Valid values:

0 – No/Not Applicable

1 – Yes, student retained in same grade for next year

[Students]CO_RetentionCode

[S_CO_STU_X]Retention_Code


State/Province – CO > READ

READ – Allowable Testing Accommodations

Whether an allowable accommodation was provided to the student during READ testing. Refer to the assessment technical manual for allowable accommodations

Choose Yes or No from the pop-up menu.

Valid Values:

0 – No

1 – Yes

[Students]CO_CBLA_Accomodations

[S_CO_STU_X]Test_Accom_READ

1 READ




READ Plan Is READ Plan still in place for any student identified with a significant reading deficiency (SRD) at any time (not just End of Year testing)

Valid values:

0 – No

1 – Yes

2 – N/A

[S_CO_STU_X]READ_Plan 1 READ

Student READ Status Select the READ status for the student.

Does the child have a significant reading deficiency? Required for all K-3rd grade students and any 4th – 12th grade students who are part of the READ 3rd grade cohort group. For the 2013-2014 school year, only 4th grade will be in the cohort. Districts should attempt to assess all K-3 students, as all K-3 students enrolled on the date of submission will need to be reported in this collection.


[Students]CO_CBLA_Status

[S_CO_STU_X]Status_READ

1 READ




READ Test Select the district-selected READ Assessment from the pop-up menu.


[Students]CO_CBLA_Test

[S_CO_STU_X]Test_READ

2 READ

READ Score The K-3 student’s 4 character score on the end of year READ assessment. Do not enter a score of 0000 unless the student actually scored a 0 on the assessment, use 9999 for non-applicable values.


[Students]CO_CBLA_Score

[S_CO_STU_X]Score_READ

3 READ

READ Testing Date The date that end of year READ testing occurred. Enter as a two-digit month, two-digit day, and 4-digit year (i.e. 05132012). Enter the same testing date for 3rd grade cohort students. Do not zero fill.

[Students]CO_READ_Testing_Date

[S_CO_STU_X]Test_Date_READ

8 READ




Recommended for Retention

Was there a recommendation that the child not advance to the next grade level based on a significant reading deficiency (READ Status =2)? All K- 3rd students with a READ status of 0, 1, 3, 4, or 5 must have Recommended Retention equal 2, and all 3rd grade cohort students (regardless of READ status) must have Recommended Retention equal 2.

Valid Values:

0 – No

1 – Yes


[Students]CO_Recommended_Retention

[S_CO_STU_X]Rec_Reten_READ

1 READ


Student Setup - READ Plan Support 53


Retained Was a decision made that the child should not be advanced to the next grade level based on a significant reading deficiency (READ status =2)? Retained may not equal 1 (yes) if recommended retention was 0 (no) or 2 (Not Applicable). All K- 3 students with a READ status of 0, 1, 3, 4, or 5 must have Retained equal 2, and all 3rd grade cohort students (regardless of READ status) must have Retained equal 2.

Valid Values:

0 – No

1 – Yes

2 – Not applicable

[Students]CO_Retained

[S_CO_STU_X]Retained_READ

1 READ

READ Plan Support

Indicate one or more ways in which support was given to the student with a significant reading deficiency this school year. Zero-fill if not reporting optional fields.

Full-day Kindergarten Select if the student was enrolled in full-day kindergarten for READ support.

[S_CO_STU_X]Kindergarten_Read 1 READ

Summer School Select if the student was enrolled in summer school for READ support.

[S_CO_STU_X]Summer_School_Read 1 READ


Student Setup - State/Province – CO > Grad Info 54


Tutoring (before or after school)

Select if the student was given before or after school tutoring for READ support.

[S_CO_STU_X]Tutor_Read 1 READ

Other Intervention Services (during the school day)

Select if the student was enrolled in other intervention services during the school day for READ support.

[S_CO_STU_X]Interventional_Read 1 READ

State/Province – CO > Grad Info

Anticipated Graduate Exit Code

Choose the anticipated exit code for the student from the pop-up menu.

See the Appendix for valid Graduate Exit Code values.

[Students]CO_SeniorExitCode

[S_CO_STU_X]SeniorExitCode


Attends District Funded HSED Program

Select Yes or No to indicate if the student attends a district funded HSED Program.

[Students]CO_GED_Program

[S_CO_STU_X]GED_Program


Diploma Type Choose the type of diploma achieved by the student from the pop-up menu.

[Students]CO_Diploma_Type

[S_CO_STU_X]Diploma_Type

2 SIF

Graduation date Enter the date the student graduated from high school.

[Students]CO_Grad_Date

[S_CO_STU_X]Grad_Date

10 SIF


Student Setup - State/Province – CO > Post-Secondary Enrollment 55


State/Province – CO > Post-Secondary Enrollment

Post-Secondary Program

Indicates if the student is enrolled in a post-secondary program.

Valid Values are:

(0) Not Applicable

(1) ASCENT Program

(2) Concurrent Enrollment

(7) Early College

(8) Community College Dropout Recovery

(9) Carry Forward ASCENT

[Students]CO_PostSecondaryProgram

[S_CO_STU_X]PostSecondaryProgram


Semester 1A/2A/1B/2B

Other Post-Secondary Enrollment Options Program

Choose the other Post Secondary Enrollment Options Program

See the Appendix for valid values

[Students]CO_1stSemesterA_OtherPSOA

[S_CO_STU_X]S1A_PSOA

[Students]CO_1stSemesterB_OtherPSOA

[S_CO_STU_X]S1B_PSOA

[Students]CO_2ndSemesterA_OtherPSOA


[Students]CO_2ndSemesterB_OtherPSOA

S_CO_STU_X]S2B_PSOA

1 Student – Student - Advance Course Completion


Student Setup - State/Province – CO > Post-Secondary Enrollment 56


Semester 1A/2A/1B/2B

Institution Code

Enter the Institution Code [Students]CO_1stSemesterA_InstitutionCode

[S_CO_STU_X]S1A_Institution

[Students]CO_1stSemesterB_InstitutionCode

[S_CO_STU_X]S1B_Institution

[Students]CO_2ndSemesterA_InstitutionCode


[Students]CO_2ndSemesterB_ InstitutionCode


Student – Student - Advance Course Completion


Student Setup - State/Province – CO > ELL-Migrant-Immigrant 57


State/Province – CO > ELL-Migrant-Immigrant

Note: The fields "Date Most Recently enrolled in the US" and "Refugee" now reside here: Start > [select student] > State/Province – CO > Retired Fields tab.

Bilingual Choose the bilingual status from the pop-up menu.

Valid values:

0 – No or Not Applicable

1 – Yes – Bilingual Program

2 – Redesignated Bilingual Program (Monitored Year 1)

3 – Redesignated Bilingual Program (Monitored Year 2)

4 – Exited Bilingual Program (Year 3+)

5 – Not in Bilingual Program, Parent Choice

[Students]CO_Bilingual

[S_CO_STU_X]Bilingual

1 Discipline by Demographic

Student – Demographic Data




ESL Choose the ESL status from the pop-up menu.

Valid values:

0 – No or Not Applicable

1 – Yes – ESL Program

2 – Redesignated ESL Program (Monitored Year 1)

3 – Redesignated ESL Program (Monitored Year 2)

4 – Exited Bilingual Program (Year 3+)

5 – Not in Bilingual Program, Parent Choice

[Students]CO_ESL

[S_CO_STU_X]ESL

1 Students - Demographics

Immigrant Select Yes or No to indicate if the student is an immigrant.

Valid values:

0 – No

1 – Yes

[Students]CO_Immigrant

[S_CO_STU_X]Immigrant


Language Background

(English Language Leaner)

The student’s Language Background.

[Students]CO_English_Learner

[S_CO_STU_X]English_Learner





Language Proficiency Choose the language proficiency status from the pop-up menu.

Valid values:


1 – (NEP) Non English Proficient

2 – (LEP) Limited English Proficient

3 – (FEP) Fluent English Proficient

[Students]CO_LanguageProficiency 1 Students - Demographics

Migrant Select Yes or No to indicate if the student is part of a migrant education program.

Valid values:

0 – No

1 – Yes

[Students]CO_Migrant

[S_CO_STU_X]Migrant


Date First Enrolled in the U.S.

Enter the date the student first enrolled in any public or non-public US school (not including Puerto Rico).

Note: Once entered, the date should not be changed. Any edits made to the date will update the value in the Students table, and on all pages where the field is displayed.

[S_CO_STU_X]Date_First_Enrolled_US

10 Student School Association (2016-17)


Student Setup - State/Province – CO > Special Ed 60


State/Province – CO > Special Ed

CSAP Alternate Assessment Participant

Select Yes or No to indicate if the student will be taking the CSAP Alternate Assessment rather than the CSAP Assessment or ACT Assessment. This field is required for grade levels 3-11.

[Students]CO_CSAPAlternateAssessment

[S_CO_STU_X]CSAP_Alternate_Assessment


Facility/Detention Code Choose the Facility/Detention Code from the pop-up menu.


[Students]CO_FacilityDetentionCode

[S_CO_STU_X]FacilityDetentionCode

4

Orthopedic Disability Select if the student has an orthopedic disability.

[Students]CO_OrthopedicDisability

[S_CO_STU_X]OrthopedicDisability

1

Other Health Impairment

Select if the student has other health impairments.

[Students]CO_OtherHealthImpairment

[S_CO_STU_X]OtherHealthImpairment

1

Physical Disability Select if the student has a physical disability.

[Students]CO_PhysicalDisability

[S_CO_STU_X]PhysicalDisability

1

Primary Disability Choose the primary disability type from the pop-up menu.


[Students]CO_PrimaryDisability

[S_CO_STU_X]Primary_Disability

2 Firearms (GFSA) – SDA

SPED – Discipline

Student - Demographic


Student Setup - State/Province – CO > Special Ed 61


Section 504 Handicapped

Select Yes or No to indicate if the student receives Section 504 Handicapped services.

[Students]Handicapped_504

[S_CO_STU_X] Handicapped_504


Special Education (IEP) Select Yes or No to indicate if the student is part of a special education program.

Valid values:

0 – No

1 – Yes

[Students]CO_SpecialEducation

[S_CO_STU_X]SpecialEducation

1

Special Education Entry Date

Enter the date the student entered a Special Education program.

[S_CO_STU_X]IEP_EntryDate 10 SPED – Discipline

Special Education Exit Date

Enter the date the student exited a Special Education program.

[S_CO_STU_X]IEP_ExitDate 10 SPED – Discipline

SPED Program Code A unique number assigned to a Program by CDE. Refer to the Data Pipeline website for code tables.

[S_CO_STU_X]SPED_ProgramCode 4 SPED – Discipline


Student Setup - State/Province – CO > Title I 62


Transition Choose the student’s transition status from the pop-up menu.

Valid values:

0 – No/Not Applicable

1 – Year 1 of transition




[Students]CO_Transition

[S_CO_STU_X]Transition

1 Student - Demographics

State/Province – CO > Title I

Note: If the school is not designated as Title I Targeted Assistance (see School Setup), student information will be read-only.

Title I Participation Select Yes or No to indicate if the student participates in Title I Targeted Assistance.

Note: the new extended schema field name for Title I Participation now reflects the accurate definition of the field, which is for Targeted Assistance Title I, and not Schoolwide Title I.

[Students]CO_TitleI_SchoolWide

[S_CO_STU_X]TitleI_TA_Participation

1 Supporting Information for Title I

Instructional Support Services: Mathematics

The student’s Mathematics education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Math 1 Title I




Instructional Support Services: Reading/Language Arts

The student’s Reading or Language Arts education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Language_Arts 1 Title I

Instructional Support Services: Science

The student’s Science education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Science 1 Title I

Instructional Support Services: Social Studies

The student’s Social Studies education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Social_Studies 1 Title I

Instructional Support Services: Vocational/Career

The student’s vocational or career based education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Vocational 1 Title I




Instructional Support Services: Other Instructional Support

The student’s education was directly affected by resources purchased in part or in full with Title I targeted assistance funds. These are instructional services which are not covered in any of the above instructional elements (This could be educators, books, manipulatives, etc.)

[S_CO_STU_X]ISS_Other 1 Title I

Support Services: Health, Dental and Eye Care

The student benefitted from medical, dental or eye care which was partially or completely paid for using Title I targeted assistance funds.

[S_CO_STU_X]SS_Health 1 Title I

Support Services: Supporting Guidance/Advocacy

Student benefitted from guidance or advocacy was partially or completely paid for using Title I targeted assistance funds.

[S_CO_STU_X]SS_Guidance 1 Title I

Support Services: Other Support Services

The student benefitted from support services which are not listed above and were purchased in part or full using Title I targeted assistance funds.

[S_CO_STU_X]SS_Other 1 Title I




State/Province – CO > Gifted

Gifted/Talented Choose the Gifted/Talented status from the pop-up menu.

Valid values:

0 – Not Gifted

1 – Language Arts Gifted

2 – Mathematics Gifted

3 – Both Language Arts & Mathematics Gifted

4 – Other Gifted

[Students]CO_Gifted

[S_CO_STU_X]GIFTED

1 Student - School Association

General Intellect Select if the student is intellectually gifted.

[S_CO_STU_X]Gifted_General_Intellect

1 Student - School Association (2016-17)

Creativity Select if the student is gifted creatively.

[S_CO_STU_X]Gifted_Creativity 1 Student - School Association (2016-17)

Leadership Select if the student is gifted in leadership skills.

[S_CO_STU_X] Gifted_Leadership 1 Student - School Association (2016-17)

Reading Select if the student is a gifted reader.

[S_CO_STU_X]Gifted_ Reading 1 Student - School Association (2016-17)




Writing Select if the student is a gifted writer.

[S_CO_STU_X]Gifted_Writing 1 Student - School Association (2016-17)

Math Select if the student is gifted in math.

[S_CO_STU_X]Gifted_Math 1 Student - School Association (2016-17)

Science Select if the student is gifted in science.

[S_CO_STU_X]Gifted_Science 1 Student - School Association (2016-17)

Social Studies Select if the student is gifted in social studies.

[S_CO_STU_X]Gifted_Social Studies 1 Student - School Association (2016-17)

World Language Select if the student is gifted in world languages.

[S_CO_STU_X]Gifted_World Language


Visual Arts Select if the student is gifted in visual arts.

[S_CO_STU_X]Gifted_Visual Arts 1 Student - School Association (2016-17)

Drama and Theater Select if the student is gifted in Drama and Theater.

[S_CO_STU_X]Gifted_Drama_Theater 1 Student - School Association (2016-17)

Musical Select if the student is gifted in music.

[S_CO_STU_X]Gifted_Musical 1 Student - School Association (2016-17)


Student Setup - Enrollment-Specific Pages: Enroll New Student, New/Previous Enrollment, Re-Enroll in School, Create New School Enrollment 67


Dance Select if the student is gifted in dance.

[S_CO_STU_X]Gifted_Dance 1 Student - School Association (2016-17)

Psychomotor Select if the student is gifted in psychomotor skills.

[S_CO_STU_X]Gifted_Psychomotor 1 Student - School Association (2016-17)

Enrollment-Specific Pages: Enroll New Student, New/Previous Enrollment, Re-Enroll in School, Create New School Enrollment

Note: The fields "Date Most Recently Enrolled in CO School (Do not include Kindergarten or PreK)" and "Date Most Recently Enrolled in the US" now reside here: Start > [select student] > State/Province – CO > Retired Fields tab.

Date First Enrolled in the US

Enter the date the student first enrolled in any public or non-public US school (not including Puerto Rico).

Note: Once entered, the date should not be changed. Any edits made to the date will update the value in the Students table, and on all pages where the field is displayed.



Kindergarten Enrollment

Choose the kindergarten enrollment from the pop-up menu.

Valid values:

[blank] – Not Enrolled

KF – Full-Day Kindergarten

KH – Half-Day Kindergarten

[Students]CO_Kindergarten

[S_CO_STU_X]Kindergarten

2 RITS

Student – School Association


Student Setup - Enrollment-Specific Pages: Enroll New Student, New/Previous Enrollment, Re-Enroll in School, Create New School Enrollment 68


Country Code of Parents Residence for Non-Residence Students

Enter the country code for the residence of parents of non-resident students only.

[Students]parents_res_for_non_res

[S_CO_STU_X]Parent_Res_Country


County Code of Residence for Joint School Districts

Enter the county code of residence for joint districts.

[Students]County_Joint_District

[S_CO_STU_X County_Joint_District


District Code of Parents Residence for Non-Residence Students

Enter the district code for the residence of parents of non-resident students only.


[S_CO_STU_X]Parent_Res_District


Pupils Attendance / Residence Information

Choose the attendance / residence from the pop-up menu.


[Students]Attend_Info

[S_CO_STU_X]Attend_Info


State Code of Parents Residence for Non-Residence Students

Enter the state code for the residence of parents of non-resident students only.


[S_CO_STU_X]Parent_Res_State


Status for Public School Finance Act Funding

Choose the funding status from the pop-up menu.

When October 1 is selected as the student’s exit date, the Student School Association extract will report Funding Code 86, regardless of the value stored.


[Students]Status_for_funding

[S_CO_STU_X]Status_For_Funding



Discipline Incident Setup 69

Discipline Incident Setup

All state reportable Incident Management codes are loaded and updated automatically when PowerSchool State Reporting is updated. Incident Management codes and subcodes required for state reporting are designated with a carat (^). Do not change the names of any state reportable code.

Rules

Only Offenders are reported. Witnesses, Reporters and Victims are not reported in any Colorado State discipline report.

When entering incidents, an Offender must be assigned a Behavior. The Action for that Offender/Behavior must be assigned to the Behavior. Actions assigned directly to an Offender will not be reported correctly. Behaviors with no Action will not be reported correctly.

It is recommended to create all incidents at the school level via the Special Functions menu on the Start Page. Discipline Incidents created at the District Office but not assigned to a school will not be reported.

Note: Incident Management reporting for Colorado requires PowerSchool version 6.1 or greater.

Refer to the Colorado Incident Management Quick Entry Guide for more detailed information.

https://support.powerschool.com/article/63334


Reports - Understanding the Report Output Table 70

Reports The following reports are required for Colorado state reporting.

Understanding the Report Output Table

The report output tables in this guide include the following elements:

Data Element – The name of the data element.

Description – Additional information about the data element, including state reporting rules.

[Table] – The name of the table where the data is stored.

Field Name – The name of the field where the data is stored.

Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.

Start/End Position – The position of the data element in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular element may start at position 5. In this example, position 5 is Y.

Field Length – The length of the data element when extracted.


Reports - 2015-16 CRDC Parts 2 71

2015-16 CRDC Parts 2

Refer to the Colorado CRDC Reporting Guide for more information.


Reports - Attendance File – School Discipline and Attendance 72

Attendance File – School Discipline and Attendance

The School Discipline and Attendance - Attendance File summarizes student attendance and truancy at the school level for submission to CDE. It reports the total days in the school calendar, the total hours attended, total hours excused, total hours unexcused, and total possible days. It also reports the count of unique students who; missed 4 days in any month, 10 days in the school year or met both conditions. The totals are cumulative.

Attendance Audit for School Discipline and Attendance

This report uses the same calculations and fields as the School Discipline and Attendance - Attendance File, but is summarized at the student level. This report will allow the user to compare individual student attendance with the aggregate report submitted to CDE with the School Discipline and Attendance files.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Record Selection

The report selects records from the Students and ReEnrollments tables based on the following criteria:

The student is not flagged as Exclude from State Reporting.

The school is not flagged as Exclude from State Reporting.

The student is enrolled into at least one section that:

is not flagged as Exclude from Attendance

is included in the Bell Schedule

is not flagged as Exclude from State Reporting

The student is enrolled and scheduled in classes for at least one day between the Start and End Dates selected at run time.

The student met at least one of the thresholds for unexcused absences prior to turning age 17.



Additional Requirements

Attendance Tracking and Notification is set up as specified in the District and School Setup sections of this Guide.

All Attendance Codes that have a Presence Status equal to "Absent", and which should count as Unexcused, must have the “Unexcused” checkbox marked in Code Categories in Attendance Codes setup. Assigning Attendance Categories for Excused and Present codes is not required.

It is recommended that the Refresh Premier Attendance Views function be run prior to running the Audit report. Special Functions > Attendance Functions > Refresh Premier Attendance Views Data.

It is required to run the Refresh Attendance Tracking Data report before running the Audit report.



Report Input

To generate the report, do the following:

1. On the Start Page, click Reports. The Reports page appears.

2. Click the State tab. The State Reports page appears.

3. Under the heading Periodic Collections, click School Discipline and Attendance – Attendance File. The run page appears.

4. Enter information in all of the required fields. * Indicates required field

Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.

5. Click Submit to generate the report.

Field Description

Schools to Include Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools. School selection will only be available when at District Office.

Current Selection Students* Indicate which students to include in the report by selecting one of the following options:

The Selected x Students Only – Run the report for students in the current selection.

All Students – Run the report for all students in the current school(s) or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.



Field Description

Select Start Date* Enter the starting date of the date range for the report.

Select End Date* Enter the ending date of the date range for the report.



Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # Data Element Description [Table]FieldName Field Length

1 School District/

BOCES Code

The district number. [Prefs]value

[Prefs]name=districtnumber

4

2 School Code The reporting school number. [Students]SchoolID

[Schools]Alternate_School_Number

4

3 Length of School Year The number of whole and partial days the school is in session for the current school year. This is the actual number of days when students are present.

Derived:

[Calendar_Day]Date_Value where InSession = 1 and Date_Value between Start Date and End Date entered on the report run page

4

- Student Number The Student’s local student number. [Students]Student_Number Audit Report ONLY - Last Name The Student’s Last Name [Students]Last_Name

- First Name The Student’s First Name [Students]First_Name

4 Total Days Attended by Students

The aggregate number of whole and partial days the students have attended school for the current school year. It is calculated by adding the number of days each student attended (full and partial days) in the current school year.

Derived 7




5 Total Days Excused by Students

The aggregate number of whole and partial days students had excused absences (out of school), for the current school year. Absence due to a suspension is excused. (A student who is tardy is not considered to be absent).

Derived 7

6 Total Days Unexcused by Students

The aggregate number of whole and partial days students were absent (out of school), without being excused from a parent/guardian for the current school year. (A student who is tardy is not considered to be absent).

Derived 7

7 Total Possible Attendance Days

The aggregate number of whole and partial days students would have attended school if there had been no absences for the current school year. It is calculated by adding the number of days that each student was enrolled in the current school year. Expelled students are included until date of expulsion.

Derived 7




8 Number of Students Truant Four or More Days in a Month

The unduplicated count of habitually truant students who are at least the age of six on or before August 1 of the year in question and under the age of seventeen years having four total days of Unexcused Absences from a public school in any one calendar month: calculated by the sum of unexcused absences converted to days and fractions of days.

Derived 4

9 Number of Students Truant 10 or more Days in a School Year

The unduplicated count of habitually truant students who are at least the age of six on or before August 1 of the year in question and under the age of seventeen years having ten or more total days of Unexcused Absences, but never accumulated four or more total days of unexcused absences from that public school in any one calendar month: calculated by the sum of unexcused absences converted to days and fractions of days.

Derived 4




10 Number of Students Truant for Both Conditions

The unduplicated count of habitually truant students who are at least the age of six on or before August 1 of the year in question and under the age of seventeen years having four or more total days of Unexcused Absences from the reporting public school in any one calendar month and also accumulated ten or more total days unexcused absences from the same public school during the reported school year; calculated by the sum of unexcused absences converted to days and fractions of days.

Derived 4


Reports - Direct Certification 80

Direct Certification

Direct Certification is the process under which local education agencies certify children who are members of households receiving assistance under the Supplemental Nutrition Assistance Program (formerly known as Food Stamps), as eligible for free school meals, without further application, based on information provided by the State Agency administering SNAP.

The report can be extracted in one of two formats: Tab-delimited text (with header) or Fixed Record Length text (without header).

Important Notes on Student Address Fields

The Direct Certification report includes internal coding to parse the student address fields in order to report each part of the address in a separate field in the file output.

PowerSchool provides separate data entry boxes for Street Address and Apt #, but these values are stored in a single [Students]Street field in the database.

When a value is entered into the Apt # data entry box, PowerSchool automatically inserts a comma between the end of the street address and the apartment number when writing to the database.

Districts should not enter any commas within the student address fields as this may cause issues with the internal parsing routine, and may result in an incorrect file output.

Selection Criteria


Student Selection

The report selects records from the [Students] table based on the following criteria:




Report Input




3. Click Direct Certification. The Report Using Engine page appears.




Field Description

Schools to Include* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools



All Students – Run the report for all students in the current school or district that meet the selection criteria.


Exclude Students Designated as FDC Select Y to report only students who ARE NOT designated as Free Lunch Eligible (FDC)



Field Description

Text/No Header or Tab Delimited /with Header Output

Select an output format:

Tab Delimited/With Header: The report outputs as a tab-delimited text file with a header row that can be edited in Excel. If the district wishes to submit the edited Excel file, the district must follow the procedures provided on the CDE website in order to convert the file to fixed text format before uploading to the Direct Certification system. The output file name is “DirectCert Tab_[Dist or Sch Abbr]_date/timestamp.txt”

Text/No Header: The report outputs as a fixed record length text file without a header row. Districts may submit this file directly to the Direct Certification System. The output file name is “DirectCert_Text_[Dist or Sch Abbr]_date/timestamp.txt”



Report Output


Item # Data Element Description [Table]FieldName Start End Field Length

1 DISTNUM The 4-digit district code. [Prefs]Value where

[Prefs]Name = DistrictNumber

1 4 4

2 STUDENT-ID The locally assigned student number. [Students]Student_Number 5 14 10

3 STUDENT-SSN The state assigned student number. [Students]SSN 15 23 9

4 LAST-NAME The student’s last name. [Students]Last_Name 24 53 30

5 FIRST-NAME The student’s first name. [Students]First_Name 54 83 30

6 BIRTH-DATE The student’s date of birth. [Students]DOB 84 91 8

7 CASE-NUMBER SNAP case number.

Note: This will be reported as blank.

N/A 92 100 9

8 STREET-NUMBER The student’s street number. Parsed from [Students]Street 101 106 6

9 ADDRESS-1 The student’s street name or address. Parsed from [Students]Street 107 136 30

10 ADDRESS-2 The student’s second address line. Parsed from [Students]Street 137 166 30

11 APTNUM The student’s apartment or trailer number.

Parsed from [Students]Street 167 172 6

12 CITY The student’s city. [Students]City 173 192 20



Item # Data Element Description [Table]FieldName Start End Field Length

13 ZIPCODE The student’s zip code.

Note: Both 5- and 9-digit zip codes are acceptable. If a 9-digit value exists, the dash will be stripped.

[Students]Zip 193 201 9

14 MATCH-TYPE Type of match made against the Dept of Human Services Master file.


N/A 202 202 1

15 SCHOOL The 4-letter school code.


N/A 203 210 8


Reports - Discipline by Action – School Discipline and Attendance 85

Discipline by Action – School Discipline and Attendance

The Discipline by Action report summarizes state reportable district discipline incidents grouped by action.

Selection Criteria


Incident Management Record Selection

The report selects records from Incident Management based on the following criteria:

The student (Offender) is not flagged as Exclude from State Reporting.


The Incident Date falls between the user-selected start and end dates.

The Incident is associated with a school.

The Incident Behavior and Action codes are State Reportable^.

The Incident has at least one Offender.

The Behavior is assigned to the Offender(s).

The Action is associated with the Behavior.



Report Input




3. Under the heading Periodic Collections, click Discipline by Action File. The run page appears.




Field Description






Report Output



1 School District/

BOCES Code



4

2 School Code The reporting school number. [Incident]School_Number


[Schools]School_Number

4

3 Behaviors The behavior code being summarized.

Valid Values:

01-Drug Violation

02-Alcohol Violation

03-Tobacco Violation

04-1st, 2nd or 3rd Degree or Vehicular Assault

05-Dangerous Weapons

06-Robbery

07-Other Felony

08-Disobedience/Defiant or Repeated Interference

09-Detrimental Behavior

A custom State Reporting SQL View obtains data from Students and Incident Management tables. The [Incident_CO_BehaviorAction]Behavior_Code is obtained from the SQL Table below:

[Incident_Lu_Sub_Code]Lu_Sub_Code_ID (subcodes: 100037-100048).

2




10-Destruction of School Property

12-Other Violation of Code of Conduct

13-3rd Degree Assault/Disorderly Conduct

4 Total Number of Incidents

The total number of incidents (not students) to be reported for the specified behavior. This will be the sum of Classroom Suspension/Teacher Removal, In School Suspension, Out of School Suspension, Expulsion, and Other Action Taken. Only include Referred to Law Enforcement if no other action is being reported for that behavior.

Aggregate function derived from the custom view:

[Incident_CO_BehaviorAction]

4

5 Classroom Removal Incidents

The total number of incidents (not students) in which the most severe action taken was the student(s) being suspended from the classroom or removed by the teacher.



4

6 In-School Suspension Incidents

The total number of incidents (not students) in which the most severe action taken was the student(s) being suspended in school.



4




7 Out-of-School Suspension Incidents

The total number of incidents (not students) in which the most severe action taken was the student(s) being suspended out of school.



4

8 Expulsion Incidents The total number of incidents (not students) in which the most severe action was the student(s) being expelled.



4

9 Law Enforcement Referral Incidents

The total number of incidents (not students) in which the student(s) were referred to law enforcement.

If the incident was referred to law enforcement, indicate the most serious action taken (e.g., suspension, expulsion) in addition to the referral to law enforcement. Law enforcement referrals will not be counted in the total incident count unless law enforcement referral is the only column checked.



4

10 Other Action Taken Incidents

The total number of incidents (not students) in which the most severe action taken to the student(s) is not included as a data field type. Less serious disciplinary actions such as warnings, Saturday school, sent to the office, detention for three tardies, etc. are not to be included in the "Other" column.



4


Reports - Discipline by Demographic – School Discipline and Attendance 90

Discipline by Demographic – School Discipline and Attendance

The Discipline by Action report summarizes state reportable district discipline incidents grouped by student demographics.

Selection Criteria








The Incident Behavior and Action codes are State Reportable^.






Report Input




3. Under the heading Periodic Collections, click Discipline by Demographics File. The run page appears.




Field Description






Report Output



1 School District/

BOCES Code



4




4

3 Ethnicity/Race Indicate the Ethnicity/Race for action(s) reported.

[Students]FedEthnicity

[StudentRace]Race_Cd

2

4 Gender Indicate the gender for action(s) reported.

[Students]Gender 2

5 Grade Level Indicate the grade level for action(s) reported.

[Students]Grade_Level



3

6 IDEA/Special Education

Indicates if the record is for IDEA/Special Education students.



[S_CO_REN_X]Primary_Disability

1




7 Section 504 Status Indicates if the record is for students identified as handicapped under regulations implementing Section 504 of the Rehabilitation Act of 1973, but may or may not be eligible for special education placement under the Individuals with Disabilities Education Act.


[S_CO_STU_X]Handicapped_504

[S_CO_REN_X]Handicapped_504

1

8 ELL Status A student who has a Language Background other than English and is currently being served or monitored by either a Bilingual or an English as a Second Language (ESL) program or was identified and Parent(s) refused services.



[Students]CO_ESL

[S_CO_STU_X]ESL

[Students]CO_LanguageProficiency

[S_CO_STU_X]LanguageProficiency

1

9 Unduplicated Count of Students Disciplined

The unduplicated count of students involved in an incident which resulted in being counted in this file with an associated action type (classroom suspension, in-school suspension, etc.).

Derived 4

10 Classroom Removals The total number of students (not incidents) removed by the teacher or suspended from the classroom. If a student was removed or suspended multiple times, each time is included in this count.

Derived 4




11 In-School Suspensions The total number of students (not incidents) received an in-school suspension. If a student received multiple in-school suspensions, each time is included in this count.

Derived 4

12 Received Only One Out-of-School Suspension

The total number of students (not incidents) received an out-of-school suspension only once during the school year.

Derived 4

13 Received More Than One Out-of-School Suspension

The total number of students (not incidents) received an out-of-school suspension more than once during the school year.

Derived 4

14 Total Out-of-School Suspensions

The total number of students (not incidents) which received an out-of-school suspension. If a student received multiple out-of-school suspensions, each time is included in this count.

Derived 4

15 Expulsions With Educational Services

The total number of students (not incidents) expelled with educational services provided during duration of the expulsion. The sum of Expulsions with Educational Services and Expulsions without Educational Services would equal the total number expulsions.

Derived 4




16 Expulsions Without Educational Services

The total number of students (not incidents) expelled without educational services being provided during duration of the expulsion. The sum of Expulsions with Educational Services and Expulsions without Educational Services would equal the total number expulsions.

Derived 4

17 Law Enforcement Referral

The total number of students (not incidents) referred to law enforcement. If a student was referred to law enforcement multiple times, each time is included in this count.

Derived 4

18 School Related Arrest The total number of students (not incidents) arrested for any activity conducted on school grounds, during off-campus school activities, or due to a referral by any school official.

Derived 4

19 Other Action The total number of students (not incidents) in which another action was taken that was not counted in any other category. Each other action is included, even if the student is being counted multiple times.

Derived 4


Reports - Federal Race/Ethnicity Export 96

Federal Race/Ethnicity Export

This report will extract a record for each student and his or her federal race/ethnicity values in PowerSchool as well as the state reporting race/ethnicity value string. This report is for data auditing purposes and can be run for the entire district, a single school, all students, or a selection of students.

Selection Criteria


Student Selection


The student must be actively enrolled on the user defined snapshot date.

The student must have a school enrollment that has ended as of the user defined snapshot date.



Report Input




3. Click Federal Race/Ethnicity Export. The Report Using Engine page appears.




Field Description

Select Schools* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools

Select Students* Indicate which students to include in the report by selecting one of the following options:




Reporting date* Enter the report snapshot date.

Snapshot Mode Check the box if you wish to run the report as a snapshot on the reporting date.

Note: In snapshot mode, only students that are active on the reporting date will be extracted.



Field Description

Races/Ethnicities to be Extracted Select the Races/Ethnicities to be exported.

All Races/Ethnicities (default)

Hispanic/Latino

American Indian/Alaskan Native

Asian

Black/African American

White

Native Hawaiian/Pacific Islander

Multi-Racial (two or more selected races)

Note: Students with the Hispanic/Latino flag set to “Yes” and another Race selected (White for example) do not count as Multi-Racial.



Report Output


Item #

Data Element Description [Table]FieldName Start End Field Length

1 SchoolID The student’s SchoolID [Students]SchoolID N/A N/A N/A

2 Student Number The student’s locally assigned ID number.

[Students]Student_Number N/A N/A N/A

3 State Student Number (or SASID)

The state assigned student number. [Students]State_StudentNumber N/A N/A N/A

4 Grade Level The grade level of the student. [Students]Grade_Level

[ReEnrollments]Grade_Level

N/A N/A N/A

5 First Name The first name of the student. [Students]First_Name N/A N/A N/A

6 Last Name The last name of the student. [Students]Last_Name N/A N/A N/A

7 Hispanic/Latino Indicates whether the student has been flagged as Hispanic/Latino.

[Students]FedEthnicity N/A N/A N/A

8 Amer Ind/Alskn Nat Indicates whether the student has been flagged as an American Indian or Alaskan Native.

[StudentRace]RaceCD N/A N/A N/A

9 Asian Indicates whether the student has been flagged as Asian.




Item #


10 Black/Afr Amer Indicates whether the student has been flagged as Black or African American.


11 White Indicates whether the student has been flagged as White.


12 Nat Hwn/Pac Islndr Indicates whether he student has been flagged as a Native Hawaiian or other Pacific Islander.


13 State Rpting String The CO state reporting value string given the student’s current federal race/ethnicity values.

[Students]FedEthnicity

[StudentRace]RaceCD

N/A N/A N/A


Reports - Firearm (GFSA) Discipline File – School Discipline and Attendance 101

Firearm (GFSA) Discipline File – School Discipline and Attendance

The Firearms (GFSA) Discipline File reports incidents as required by the Gun-Free Schools Act.

Selection Criteria








The Incident Behavior and Action Codes are State Reportable^, and are both related to GFSA.






Report Input




3. Under the heading Periodic Collections, click Firearm (GFSA) Discipline File. The run page appears.




Field Description






Report Output



1 District Code The district number. [Prefs]value


4

2 School Code The reporting school number. [Schools]Alternate_School_Number


4

3 Grade Level The grade level for action(s) reported. [Students]Grade_Level




[ReEnrollments]CO_Kindergarten

[S_CO_REN_X] Kindergarten

3

4 Firearm Weapons The weapon associated with the incident. A custom State Reporting SQL View obtains data from Students and Incident Management tables. The [Incident_CO_BehaviorAction]Behavior_Code is obtained from the SQL Table below:

[Incident_Lu_Sub_Code]Lu_Sub_Code_ID (subcodes: 100050-100052).

2




5 IDEA/Special Education

Indicates if the record is for IDEA/Special Education students.



1

6 Brought or Possessed at School

Number of students who brought or possessed firearms



2

7 Students Expelled Number of students expelled for firearms brought to or possessed at school



2

8 Students Expelled Less Than One Year

Number of students expelled for less than the mandatory once calendar year term.



2

9 Students Referred and Expelled Less Than One Year

Number of students expelled for less than the mandatory one calendar year that resulted in a referral to an alternative school or program.



2

10 Students Expelled At Least One Year

Number of students expelled for less than the mandatory once calendar year term.



2

11 Students Referred and Expelled At Least One Year

Number of students expelled for the mandatory one calendar year term that resulted in a referral to an alternative school or program



2




12 Students Not Disciplined

The students not disciplined for firearms brought or possessed at school.



2

13 Students Disciplined Other

Number of students resulted in a disciplinary action other than expulsion (i.e. suspension, classroom removal, etc.) for firearms brought or possessed at school.



2

14 Students Removed Other

Number of students resulted in another type of removal from school not listed above (i.e. death, incarcerated, etc.) for firearms brought or possessed at school.



2


Reports - READ Data Collection Snapshot 106

READ Data Collection Snapshot

The purpose of the READ collection is to determine per pupil funding for districts by taking a count at the end of the year of students who have a significant reading deficiency.

Selection Criteria


Student Selection



The School is not flagged as Exclude from State Reporting.

The student is active.

The student meets one of the following additional conditions:

a. The student is in grades K-3.

b. The student is in grades 4-12 and the READ Plan value is “1-Yes” or “0-No” (NA is not included).



Report Input




3. Click READ Data Collection Snapshot. The run page appears.




Field Description

Schools to Include* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools. This option will only be available when at District Office.

Student Selection* Indicate which students to include in the report by selecting one of the following options:

The selected [number] students only – Run the report for students in the current selection.

All students – Run the report for all students in the current school or district that meet the selection criteria.




Report Output





4



4

3 SASID Number The state assigned student number. [Students]State_StudentNumber 10

4 Last Name The student’s last name. [Students]Last_Name 30

5 First Name The student’s first name. [Students]First_Name 30

6 Gender The student’s gender. [Students]Gender 2

7 Date of Birth The student’s date of birth. [Students]DOB 8

8 READ Plan Is READ Plan still in place for any student identified with a significant reading deficiency (SRD) at any time (not just End of Year testing).

[S_CO_STU_X]READ_Plan 1

9 READ Status Colorado READ status. [Students]CO_CBLA_Status

[S_CO_STU_X]Status_READ

1

10 READ Test The district-selected CBLA assessment. [Students]CO_CBLA_Test

[S_CO_STU_X]Test_READ

2




11 READ Score The K-3 student’s three-digit score on the end of year READ assessment.

[Students]CO_CBLA_Score

[S_CO_STU_X]Score_READ

4

12 READ – Allowable Testing Accommodations

Whether an allowable accommodation was provided to the student during READ testing. Only reported for grades K-3.

[Students]CO_CBLA_Accommodations

[S_CO_STU_X]Test_Accom_READ

1

13 READ Testing Date

The date the End of Year READ testing occurred.

[Students]CO_CBLA_Testing_Date

[S_CO_STU_X]Test_Date_READ

8

14 Recommended Retention

Indicate if the student is recommended for retention due to reading deficiency.

[Students]CO_Recommended_Retention

[S_CO_STU_X]Rec_Reten_READ

1

15 READ Retained Retained due to a reading deficiency. [Students]CO_Retained

[S_CO_STU_X]Retained_READ

1

16 Kindergarten READ

READ Plan Support - Kindergarten [S_CO_STU_X]Kindergarten_Read 1

17 Summer School READ

READ Plan Support – Summer School [S_CO_STU_X]Summer_School_Read 1

18 Tutor READ READ Plan Support – Tutoring before or after school

[S_CO_STU_X]Tutor_Read 1

19 Intervention Services READ

READ Plan Support – Other targeted scientifically based or evidence based intervention services received during the school day.

[S_CO_STU_X]Intervention_Read 1


Reports - Report Card March 110

Report Card March

The Report Card March collection contains descriptors of schools. This includes a school’s course offerings, health and wellness information, and programs offered at the school. Examples of health and wellness information would be: school nurse on staff, year round physical education, or no physical education. Examples of programs are: school is year round, after school day care, or other after school activities. The data from the Report Card March collection is used to populate school descriptors and the school year in the School View application.

Districts should submit a record for every school that is maintained by the reporting district. All pertinent school information should be reported in this collection.

Selection Criteria


School Selection

The report selects schools from the [Schools] table based on the following criteria:

The School is not flagged as Exclude from State Reporting.



Report Input




3. Click Report Card March. The Report Card March Report page appears.

4. There are no parameters to enter for the Report Card March report.




Report Output



District Number The district number. [Prefs]value


1 4 4

School Number The school number.

Note: The alternate school number is reported, if populated on the Edit School page at the District level.

[Schools]Alternate_School Number


5 8 4

Year Round Flag Indicates if the school operates on a year-round schedule.

[Schools]CO_Year_Round_School

[S_CO_SCH_X]Year_Round_School

9 9 1

Preschool Program Flag

Indicates if the school has a preschool program.

[Schools]CO_Preschool_Program

[S_CO_SCH_X]Preschool_Program

10 10 1

Full-Day Kindergarten Program Flag

Indicates if the school has a Full-Day Kindergarten Program.

[Schools]CO_FullDay_Kinder_Flag

[S_CO_SCH_X]Fullday_Kinder_Flag

11 11 1

Before and After School Care Programs Flag

Indicates if the school has a Before and After School Care Program.

[Schools]CO_School_Care_Programs

[S_CO_SCH_X]School_Care_Programs

12 12 1

Visual Art Flag Indicates if the school has an Art Program.

[Schools]CO_Art_Flag

[S_CO_SCH_X]Art_Flag

13 13 1




Drama or Theatre Flag

Indicates if the school has a Drama or Theatre Program.

[Schools]CO_Drama_Theatre_Flag

[S_CO_SCH_X]Drama_Theatre_Flag

14 14 1

Music Flag Indicates if the school has a Music Program

[Schools]CO_Music_Flag

[S_CO_SCH_X]Music_Flag

15 15 1

Dance Flag Indicates if the school has a Dance Program

[Schools]CO_Dance_Flag

[S_CO_SCH_X]Dance_Flag

16 16 1

Physical Education Flag

Indicates if the school has a Physical Education Program.

[Schools]CO_Phys_Ed_Flag

[S_CO_SCH_X]Phys_Ed_Flag

17 17 1

Comprehensive Health Education Flag

Indicates if the school has Comprehensive Health Education.

[Schools]CO_Comp_Health_Flag

[S_CO_SCH_X]Comp_Health_Ed

18 18 1

Economics Flag A yes or no indicator indicating the availability of an economics course.

[Schools]CO_Economics_Flag

[S_CO_SCH_X]Economics_Flag

19 19 1

World Languages Flag

A yes or no flag that indicates whether your school offers a World Language courses to its students.

[Schools]CO_World_Languages_Flag

[S_CO_SCH_X]World_Languages_Flag

20 20 1

History Flag A yes or no flag that indicates whether your school offers a History course to its students.

[Schools]CO_History_Flag

[S_CO_SCH_X]History_Flag

21 21 1

Geography Flag A yes or no flag that indicates whether your school offers Geography course to its students.

[Schools]CO_Geography_Flag

[S_CO_SCH_X]Geography_Flag

22 22 1




Civics Flag A yes or no flag that indicates whether your school offers Civics courses to its students.

[Schools]CO_Civics_Flag

[S_CO_SCH_X]Civics_Flag

23 23 1

Career and Technical Education Flag

A yes or no flag that indicates whether your school offers a Career and Technical Education course to its students.

[Schools]CO_Career_Tech_Ed_Flag

[S_CO_SCH_X]Career_Tech_Ed_Flag

24 24 1

Concurrent Enrollment on School Property Flag

A yes or no flag that indicates whether your school offers concurrent enrollment courses offered on the public school campus.

[Schools]CO_Concur_Enroll_School_Flag

[S_CO_SCH_X]Concur_Enroll_School_Flag

25 25 1

Opportunities for Civic or Community Engagement Flag

A yes or no flag that indicates whether your school offers opportunities for Civic or Community Engagement to its students.

[Schools]CO_Civic_Comm_Engagement

[S_CO_SCH_X]Civic_Comm_Engagement

26 26 1

Internet Safety Programs Flag

A yes or no flag that indicates whether your school offers an Internet Safety Program to its students as part of the curriculum.

[Schools]CO_Internet_Safety_Flag

[S_CO_SCH_X]Internet_Safety_Flag

27 27 1

Advanced Placement Flag

A yes or no flag that indicates whether your school offers an Advanced Placement course to its students.

[Schools]CO_Advanced_Placement_Flag

[S_CO_SCH_X]Advanced_Placement_Flag

28 28 1




International Baccalaureate Flag

A yes or no flag that indicates whether your school offers the International Baccalaureate (IB) program to its students.

[Schools]CO_International_Bac_Flag

[S_CO_SCH_X]International_Bac_Flag

29 29 1

Honors Courses Flag

A yes or no flag that indicates whether your school offers an Honors course to its students.

[Schools]CO_Honors_Courses_Flag

[S_CO_SCH_X]Honors_Courses_Flag

30 30 1

Montessori Curricula Flag

A yes or no flag that indicates whether your school offers a Montessori Curricula to its students.

[Schools]CO_Montessori_Curricula_Flag

[S_CO_SCH_X]Montessori_Curricula_Flag

31 31 1

Extracurricular Activities

A yes or no flag that indicates whether your school offers Extracurricular Activities to its students.

[Schools]CO_Xtra_Activities_Flag

[S_CO_SCH_X]Xtra_Activities_Flag

32 32 1

Athletics Flag A yes or no flag that indicates whether your school offers a course of Athletics for its students.

[Schools]CO_Athletics_Flag

[S_CO_SCH_X]Athletics_Flag

33 33 1

Library Flag A yes or no flag that indicates whether your school offers a Library for its students.

[Schools]CO_Library_Flag

[S_CO_SCH_X]Library_Flag

34 34 1

Credit Recovery Programs Flag

A yes or no flag that indicates whether your school offers a Credit Recovery Program for its students.

[Schools]CO_Credit_Recovery_Programs_Flag

[S_CO_SCH_X]Credit_Recovery_Programs_Flag

35 35 1




Assistance of Out-of-School Youth to Re-enroll Flag

A yes or no flag that indicates whether your school offers an Assistance of Out-of-School Youth to Re-Enroll for its students.

[Schools]CO_Asst_Out_School_Youth

[S_CO_SCH_X]Asst_Out_School_Youth

36 36 1

Physical Activity Flag

A yes or no flag that indicates whether your K-6 school offers Recess for its students.

[Schools] CO_K6_Recess_Flag

[S_CO_SCH_X]K6_Recess_Flag

37 37 1

School Health Team or School Wellness Committee Flag

A yes or no flag that indicates whether your school has a School Health Team or School Wellness Committee for its students.

[Schools]CO_Health_Wellness_Flag

[S_CO_SCH_X]Health_Wellness_Flag

38 38 1

Access to School Based or School Linked Health Center Flag

A yes or no flag that indicates whether your school has Access to School Based or School Linked Health Center for its students.

[Schools]CO_School_Linked_Health_Center

[S_CO_SCH_X]School_Linked_Health_Center

39 39 1

Physical Education is Required for all Students Flag

A yes or no flag that indicates whether your school requires Physical Education for all students.

[Schools]CO_Phys_Ed_Required

[S_CO_SCH_X]Phys_Ed_Required

40 40 1

Comprehensive Health Education Required for all Students Flag

A yes or no flag that indicates whether your school has Health Education required for all Students.

[Schools]CO_Health_Ed_Required

[S_CO_SCH_X]Health_Ed_Required

41 41 1

Public School Participates in Federal School Breakfast Program

A yes or no flag that indicates whether your school participates in the Federal School Breakfast Program for its students.

[Schools]CO_Participates_Fed_School_Breakfast_Flag

[S_CO_SCH_X]Participates_Fed_Sch_Breakfst

42 42 1




Registered School Nurse is Available on School Premises or for Consultation Flag

A yes or no flag that indicates whether your school has a Registered School Nurse available on the school premises or for consultation for its students.

[Schools]CO_Registered_Nurse_On_Premises_Flag

[S_CO_SCH_X] Rn_On_Premises_Flag

43 43 1

Professional Development Days

A three-digit field (two digits with one digit to the right of an implied decimal point) which indicates the number of whole and partial days scheduled in which all instructional staff members are engaged together in professional development activities for the current school year.

[Schools]CO_Professional_Dev_Days

[S_CO_SCH_X]Professional_Dev_Days

44 47 3

Blended Learning A yes or no flag which indicates whether the brick and mortar school utilizes blended learning practices in the classroom that leverage internet based technology tools to allow students personalized leaning experiences that increase student control over time, place, path and/or pace of learning. Online schools would mark “No”.

[S_CO_SCH_X]BlendedLearn 48 48 1




Flexible Schedule A yes or no flag which indicates whether your school allows students to attend school on a flexible schedule. A flexible schedule is defined as a schedule that allows an individual student to attend classes during non-traditional school times. Examples of flexible schedules include evening or Saturday courses or allowing students to attend only periods 4-8.

[S_CO_SCH_X]FlexSchedule 49 49 1

Immediate Progress Towards Graduation

A yes or no flag which indicates whether students can start making progress towards graduation immediately upon enrolling in school, regardless of the time of year a student enrolls. ‘Making progress’ can be defined as coursework that will lead to earning of credits or other graduation requirements. ‘Regardless of the time of year’ refers to any month during the school year.

[S_CO_SCH_X]ImmediateProgToGrad 50 50 1




Newcomer Center A yes or no flag which indicates whether your school has a Newcomer Center. The U.S. Department of Education website glossary defines newcomer programs as “separate, relatively self-contained interventions designed to meet the academic and transitional needs of newly arrived immigrants. Typically, students attend these programs before they enter more traditional interventions (e.g., English language development programs or mainstream classrooms with supplemental ESL services).”

[S_CO_SCH_X]NewcomerCenter 51 51 1

Work-based Educational Experience

A yes or no flag which indicates whether your school offers work-based educational experiences. Work-based educational experiences can include apprenticeships, internships, externships, supervised volunteer experiences, etc. Career and Technical Education courses are not considered work-based educational experiences.

[S_CO_SCH_X]WorkEdExperiences 52 52 1

Bullying Policy A yes or no flag which indicates whether or not your school meets all components of bullying policy. New element added for 2016-17.

[S_CO_SCH_X]Bully_Policy 53 53 1




Bully Prevention - BP-PBIS

A yes or no flag which indicates whether or not your school uses Bully Prevention in Positive Behavioral Interventions and Supports (BP-PBIS) as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Bully_Prevention_BPPBIS 54 54 1

Bully Proofing - BPYS

A yes or no flag which indicates whether or not your school uses Bully Proofing Your School (BPYS) as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Bully_Proofing_PBYS 55 55 1

Olweus Bully Prevention - BPP

A yes or no flag which indicates whether or not your school uses Olweus Bully Prevention Program (BPP) as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Olweus_BPP 56 56 1

Promoting Alternative Thinking Strategies- PATHS

A yes or no flag which indicates whether or not your school uses Promoting Alternative Thinking Strategies (PATHS) as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Promote_Alternative_PATHS

57 57 1




Second Step A yes or no flag which indicates whether or not your school uses Second Step as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Second_Step 58 58 1

Steps to Respect A yes or no flag which indicates whether or not your school uses Steps to Respect as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Steps_To_Respect 59 59 1

Home Grown A yes or no flag which indicates whether or not your school uses a Home Grown bullying program as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Home_Grown_Program 60 60 1

If Home Grown, specify

If Home Grown Flag is marked YES, list the name the program is patterned after. New element added for 2016-17.

[S_CO_SCH_X]Home_Grown_Specify 61 111 50

Other Flag A yes or no flag which indicates whether or not your school uses an Other bullying program as evidence based bullying program. New element added for 2016-17.

[S_CO_SCH_X]Other_Bully_Program 112 112 1




If Other, specify If Other Flag is marked YES list the name the program is patterned after. New element added for 2016-17.

[S_CO_SCH_X]Other_Bully_Program_Specify

113 163 50


Reports - Record Integration Tracking System (RITS) 123

Record Integration Tracking System (RITS)

The Record Integration Tracking System (RITS) is designed to be used with the Data Pipeline Project. This file will provide all the required fields for the RITS. The report will include all currently active students.

Selection Criteria


Student Selection




The student is active.

The student’s Entry Date is on or after July 1 of the selected school year.

The student’s Entry Date is on or before the date the report is run (system date).



Report Input




3. Click RITS Data Pipeline. The RITS Data Pipeline page appears.




Field Description






Include Pre-registered students If Yes is selected, both active and pre-registered students will be reported.

Include Only Students Without a SASID If Yes is selected, only students without a SASID will be reported.



Report Output


Excel Col


A Student’s State ID (SASID)*

A unique ten-digit numeric field containing the ten-digit value assigned by CDE to the student whose record is being submitted for processing.

[Students]State_StudentNumber 1 10 10

B School District/BOCES Code*

A unique four-digit number assigned by CDE to each school district or BOCES.

[Prefs]value


11 14 4

C School Code The four-digit numeric value CDE has assigned to your district/BOCES.



15 18 4

D Local ID (LASID)* A ten-digit number assigned to each student by the reporting district/BOCES.

[Students]Student_Number 19 28 10

E Student’s Last Name*

The thirty-character field contains the student’s last name.

[Students]Last_Name 29 58 30

F Student’s First Name*

The thirty-character field contains the student’s first name.

[Students]First_Name 59 88 30

G Student’s Middle Name*

The thirty-character field contains the student’s middle name. Blanks are NOT allowed. Use NMN (no middle name) where appropriate.

[Students]Middle_Name 89 118 30


Reports - 126

Excel Col


H Student’s Date of Birth (DOB)*

An eight-digit numeric field contain the month, day, and year on which an individual was born (i.e. 09151989) The date must be a valid date in the form of MMDDYYYY.

[Students]DOB 119 126 38

I Grade Level* A three-digit numeric field containing the value of the grade the student is enrolled in for the school and district/BOCES. The grade value must be valid for the school code and district/BOCES being submitted.



127 129 23

J Student’s Gender* A two-digit numeric field containing the value of the student’s gender. There are only two valid codes for this field.

[Students]Gender 130 131 2

K Active/Inactive Indicator

A one-digit numeric field containing the value representing that the SASID of the student is active or inactive.

Derived from:

[Students]Enroll_Status

If Enroll_Status <= 0, 0 is reported; else, 1 is reported.

132 132 1


Reports - SPED Discipline Interchange 127

SPED Discipline Interchange

The purpose of the Discipline Action file is to capture and verify the attributes of a student with disabilities who were reported with a disciplinary action resulting from a disciplinary incident in the currently selected school year.

Selection Criteria


Student Selection

The report selects records from the Students and Incident Management tables based on the following criteria:



The student is identified as an Offender.

The student has a Primary Disability other than 00 (None).

The student was a Special Education participant on the Incident Date (as compared to the dates in the student’s Special Education Entry and Exit Date fields).

Incident Selection

The Incident Action Date falls between 6/30 and 7/1 of the selected school year.

The Incident Type is State Reportable^ and results in a Suspension or Expulsion.



Additional details related to incident selection based on the student’s Special Education status:

o If the student’s Special Education Entry and Exit Date fields are blank, the incident is excluded from the report.

o If the Incident Date is prior to the Special Education Entry Date, the incident is excluded from the report.



o If the Incident Date is after the Special Education Exit Date, the incident is excluded from the report.

o If the Incident Date is equal to or after the Special Education Entry Date, and is prior to or equal to the Special Education Exit Date, the incident is included in the report.

o If the Incident Date is equal to or after the Special Education Entry Date, and the Special Education Exit Date field is blank, the incident is included in the report.



Report Input




3. Click SPED Discipline Interchange. The run page appears.




Field Description

Schools to Include* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools. When not at District Office only the current school will be available and must be selected.







Field Description

Select Start Date* Enter the starting date of the date range of incidents for the report. The value defaults to the first day of the selected term.

Select End Date* Enter the end date of the date range of incidents for the report. The value defaults to the first day of the selected term.



Report Output



1 Admin Unit/SOP Code

The unique code assigned to the Administrative Unit/State Operated Program by CDE.

[Prefs]CO_AdminUnitSopCode 5



4




4

4 Program Code A unique number assigned to a Program by CDE. Refer to the Data Pipeline website for code tables.

[S_CO_STU_X]SPED_ProgramCode

[S_CO_REN_X]SPED_ProgramCode

4

5 Incident Identifier A unique ten-digit number assigned to each incident by each reporting entity (Admin Unit/School District).

[Incident_Detail]Incident_Detail_ID 10

6 Date of Incident The month, day, year (mmddyyyy) the discipline incident occurred.

[Incident]Incident_TS 8

7 Student's State ID (SASID)

A unique ten-digit number must be assigned to each student by CDE.

[Students]State_StudentNumber 10




8 Student's First Name

A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

[Students]First_Name 30

9 Student's Last Name

The name borne in common by members of a family.

[Students]Last_Name 30

10 Student's Gender An individual's sex. [Students]Gender 2

11 Student’s Date of Birth

The month, day, and year on which an individual was born (i.e. 09151989).

[Students]DOB 8

12 Discipline Action Identifier

A unique ten-digit number assigned to each discipline action by each reporting entity (Admin Unit/School District).

[Incident_Action]Incident_Action_ID 10

13 Disciplines The discipline type associated with the discipline action.

Valid values:

00 – Used when reporting Unilateral Removals only (new for 2015-16)

01 – In-School Suspension

02 – In-School Suspension

03 – Expulsion

A custom State Reporting SQL View obtains data from Students and Incident Management tables.

[Incident_CO_BehaviorAction]Action_Category is obtained from this SQL Table:

[Incident_Lu_Sub_Code]Sub_Category

2

14 Discipline Start Date

The start date of the discipline action. (The month, day, year (mmddyyyy)).

[Incident_Action]Action_Plan_Begin_Dt 8




15 Discipline Action Length

The length, in days, of the discipline action; must be between a half day and 365 days (0005 and 3650).

[Incident_Action]Duration_Assigned

[Incident_Action]Duration_Actual

4

16 Special Education Removal Type

For each incident in which the student was unilaterally removed (either by school personnel or as determined by a hearing officer), indicate the type of removal.

Valid values:

00 – Used only when discipline = 01, 02, 03 (new for 2015-16)

01 – Unilateral Removal by School Personnel

02 – Removal Based on a Hearing Officer’s Determination

Derived from:

[Incident_LU_Sub_Code]Sub_Category

2




17 Special Education Removal Reason

Provide a removal reason code for instances in which the student was Unilaterally Removed by School Personnel.

Valid values:

00 – N/A

01 – Unilateral Removal by School Personnel-Drugs

02 – Unilateral Removal by School Personnel-Serious Bodily Injury

03 – Unilateral Removal by School Personnel-Weapons

Derived from:


2

18 Received Education Services During Expulsion

Indicator if the student received education services during their expulsion.

Derived from:


1




19 Special Education Flag

Flag if this discipline action record should be included in the Special Education Discipline collection. The flag indicates if the record should be included in the SPED Discipline snapshot.

The student’s IEP date fields (Special Education Entry Date and Special Education Exit Date) are compared to the Incident Date to determine the student’s Special Education Status on the date the incident occurred.

Derived from:




[S_CO_STU_X]IEP_EntryDate

[S_CO_REN_X]IEP_EntryDate

[S_CO_STU_X]IEP_ExitDate

[S_CO_REN_X]IEP_ExitDate

1


Reports - Statewide Standard Course Code Mapping 136

Statewide Standard Course Code Mapping

This report collects information regarding the courses that are offered in the current year. The report is intended to be run district wide, but it may be run for a select school. The report extracts one record for each course that’s active for the current year, into a tab-delimited file.

Selection Criteria


Record Selection

The report selects records from the Schools and Courses tables based on the following criteria:


The course is not flagged as Exclude from State Reporting.

The course has a section for the current year.



Report Input




3. Click Statewide Course Code Mapping. The Statewide Course Code Mapping Report page appears.




Field Description


Include Header Row* Choose one of the following:

Yes – Choose this option to have the report output a header row with column descriptions.

No – Choose this option to have the report extract data without column headings.



Report Output



1 Local Course Identifier The locally assigned course number. [Courses]Course_Number 100

2 Local Course Title The locally assigned course name. [Courses]Course_Name 100

3 Local Course Descriptor

(Optional)

A brief description of the course purpose or content.

[Courses]CO_CrsDescription

[S_CO_CRS_X]Description

2000

4 Course Level The associated level with the course offered.

Note: ‘G’ will extract if no field value has been selected.

[Courses]CO_CrsCourseLevel

[S_CO_CRS_X]CourseLevel

1

5 Credits

(Carnegie Units)

The number of length of the course in terms of Carnegie Units.

Note: If the CO_CrsCarnegie field is blank, the Credit_Hours field will be reported.

[Courses]CO_CrsCarnegie

[S_CO_CRS_X]Carnegie

[Courses]Credit_Hours

4

6 Sequence

(Optional)

The Sequence field combined with “Sequence Total” describes the manner in which school systems may “break up” increasingly difficult or more complex course information. The sequence represents the part of the total.

Note: If field value is blank, ‘1’ will be extracted.

[Course]CO_CrsSequence

[S_CO_CRS_X]CrsSequence

1




7 Sequence Total

(Optional)

The total number of classes offered in a series of classes. Used in conjunction with “Sequence”.

Note: If field value is blank, ‘1’ will be extracted.

[Courses]CO_CrsSeqTotal

[S_CO_CRS_X]SeqTotal

1

8 State Course Code The appropriate state course number which corresponds to the local course identifier.

[Courses]Alt_Course_Number 30

9 Optional Sort Field 1 User defined. Will not be collected by the state.



20

10 Optional Sort Field 2 User defined. Will not be collected by the state.



20


Reports - Student – Advanced Course Completion 140

Student – Advanced Course Completion

This export provides the required records for the Course Completion Interchange Requirements.

Selection Criteria


Student Selection

The report selects records from the Students table based on the following criteria:


The student’s Entry Date is on or after July 1 of the selected school year.


The student must have completed an AP course or have a qualifying post-secondary enrollment with a Post-Secondary Enrollment code that is other than “(0) Not Applicable”.



Report Input




3. Click Student - Advance Course Completion. The Report Using Engine page appears.




Field Description

Select Schools* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools.



All Students – Run the report for all students in the current school(s) or district that meet the selection criteria.




Report Output


Excel Col


A School District/BOCES Code

A unique code assigned to a district by CDE.

[Prefs]District Number 1 4 4

B Student's State ID (SASID)



C School Code The four-digit numeric value CDE has assigned to your district/BOCES.

Derived from:

For AP:

[CC]SchoolID


For Post Secondary:

[Students]SchoolID


15 18 4

D Student’s First Name



E Student’s Last Name





Excel Col


F Student’s Gender An individual's sex. [Students]Gender 79 80 2

G Student’s Date of Birth



H-O Advanced Placement Course 1 - 10

Advanced Placement Courses should be reported for any student that completed any of these courses during the entire school year. Participation can occur during first semester, second semester, or both. If a student signs up for but does not complete the course, do not report that course.


All sections a student is enrolled in where the course is marked with an Advanced Placement Course Code will be included. Up to 10 courses can be reported.

[Course]CO_AdvancedPlacementCode

[S_CO_CRS_X]AdvancedPlacementCode

89 108 2

R Post Secondary Program Semester 1A

Indicate which Post Secondary Program a student participated in for each semester and whether the school district paid tuition to the Institution of Higher Education.

Note: Coding 1, 2, 3, or 4 requires that the school district enter into a legal agreement with an institution of higher education.

[Students]CO_1stSemesterA_OtherPSOA


[S_CO_REN_X]S1A_PSOA

109 109 1



Excel Col


S Post Secondary Institution Semester 1A

For each Post Secondary Program, enter the four-digit code of the eligible institution of higher education where the student received education services.

[Students]CO_1stSemesterA_InstitutionCode


[S_CO_REN_X]S1A_Institution

110 113 4

T Post Secondary Program Semester 1B


[Students]CO_1stSemesterB_OtherPSOA


[S_CO_REN_X]S1B_PSOA

114 114 1

U Post Secondary Institution Semester 1B


[Students]CO_1stSemesterB_InstitutionCode


[S_CO_REN_X]S1B_Institution

115 118 4

V Post Secondary Program Semester 2A


[Students]CO_2ndSemesterA_OtherPSOA


[S_CO_REN_X]S2A_PSOA

119 119 1

W Post Secondary Institution Semester 2A


[Students]CO_2ndSemesterA_InstitutionCode


[S_CO_REN_X]S2A_Institution

120 123 4



Excel Col


X Post Secondary Program Semester 2B


[Students]CO_2ndSemesterB_OtherPSOA


[S_CO_REN_X]S2B_PSOA

124 124 1

Y Post Secondary Institution Semester 2B


[Students]CO_2ndSemesterB_InstitutionCode


[S_CO_REN_X]S2B_Institution

125 128 4


Reports - Student - Demographic Data 146

Student - Demographic Data

This export provides the required records for the Student Profile Interchange Requirements – Student. The report will output all students who are enrolled for current year only from the July 1 through the date the report is run. Students will only appear once per extract at the school of the last enrollment

Note: This report should only be run for Individual Schools for auditing purposes. The report should be run for all School or for the District for submission.

Selection Criteria


Student Selection




The student’s Entry Date is on or after July 1 of school year selected.


Note for CSI Schools Only: Student records that have the same entry and exit date, and that are designated with exit code 11 (Transfer to a public school in the same school district) are excluded.

If a date is specified at runtime in the optional “Point in Time Date” parameter, only students enrolled on that date will be reported.



Report Input




3. Click Student Demographic Date Pipeline. The Report Information page appears.




Field Description

Select Schools* Select one, all or a selection of Schools. A school selection will only be offered at District Office. When running at a school, only that school will be available.





Point in Time OPTIONAL – Enter a date to report information from a specific point in time. The date entered must be within the year selected. Only active students on that date will be reported.



Report Output


Excel Col




[Prefs]value


1 4 4

B Student's State ID (SASID)



C Local ID (LASID) The student's Locally Assigned Student ID (LASID). Districts/BOCES may zero fill if they choose not to use a LASID.

[Students]Student_Number 15 24 10

D Student's First Name



E Student's Middle Name

The secondary name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. Blanks are NOT allowed. Use NMN (no middle name) where appropriate.

[Students]Middle_Name 55 84 30

F Student's Last Name



G Student's Gender An individual's sex. [Students]Gender 115 116 2



Excel Col


H Student’s Date of Birth



I Student’s Ethnicity: Hispanic or Latino

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term “Spanish origin” can be used in addition to “Hispanic/Latino or Latino.”

[Students]FedEthnicity 286 286 1

J Student’s Race: American Indian or Alaska Native

A person having origins in any of the original peoples of North or South America (including Central America), and who maintains a tribal affiliation or community recognition.

[StudentRace]RaceCd = I 287 287 1

K Student’s Race: Asian

A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

[StudentRace]RaceCd =A 288 288 1

L Student’s Race: Black or African American

A person having origins in any of the Black racial groups of Africa.

[StudentRace]RaceCd = B 289 289 1

M Student’s Race: White

A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

[StudentRace]RaceCd = W 290 290 1



Excel Col


N Student’s Race: Native Hawaiian or Other Pacific Islander

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

[StudentRace]RaceCd = P 291 291 1

O Free/Reduced Lunch Eligible

Student meets the eligibility criteria for free or reduced lunch pursuant to the provisions of the "Federal National School Lunch Act".

[Students]CO_LunchStatus

[S_CO_STU_X]StateLunchStatus

292 293 2

P Section 504 Handicapped

The student is identified as handicapped under regulations implementing Section 504 of the Rehabilitation Act of 1973, but may or may not be eligible for special education placement under the Individuals with Disabilities Education Act.


[S_CO_STU_X]Handicapped_504

[S_CO_REN_X]Handicapped_504

294 294 1

Q Migrant A Migrant student according to 1115(b)(1)(A) and 1309(2) of the No Child Left Behind Act of 2001 and section 200.81(d) of the Code of Federal Regulations

[Students]CO_Migrant

[S_CO_STU_X]Migrant

[S_CO_REN_X]Migrant

295 295 1

R Immigrant A child is an immigrant if he/she is age 3 through 21 and was not born in any state and has not been attending one or more schools in any one or more States for more than 3 full academic years.

[Students]CO_Immigrant

[S_CO_STU_X]Immigrant

[S_CO_REN_X]Immigrant

296 296 1



Excel Col


S Language Background

Any student, who has a language proficiency code of Non English Proficient (NEP), Limited English Proficient (LEP), Fluent English Proficient (FEP), Primary or Home Language Other Than English (PHLOTE), or Former ELL (FELL), must have a language background other than English (ENG).

[Students]CO_English_Learner

[S_CO_STU_X]English_Learner

[S_CO_REN_X]English_Learner

298 300 3

T Primary Disability A 2-digit code representing the student’s Primary Disability. If the student has more than one disability, the code number reported must be that of his or her major disability, as reflected on the student’s Individualized Education Program (IEP). This value is conditional on the Special Ed Entry and Exit Dates entered on the Special Ed student tab. If the Special Ed Entry Date is equal to or less than the effective date for the report, and the Special Ed Exit Date is blank, the student’s Primary Disability is reported.

Derived from:




[S_CO_STU_X]IEP_EntryDate

[S_CO_REN_X]IEP_EntryDate

[S_CO_STU_X]IEP_ExitDate

[S_CO_REN_X]IEP_ExitDate

301 302 2

U Attends District Funded HSED Program

HSED funded using state funds either in the form of a district run HSED program or tuition paid, by the district, to an external HSED program.

[Students]CO_GED_Program

[S_CO_STU_X]GED_Program

303 303 1



Excel Col


V Homeless Flag if the student meets the criteria of a homeless individual according to the 2001 McKinney-Vento reauthorization Act. A homeless individual is one who lacks a “fixed, regular, and adequate primary nighttime residence.”

[Students]CO_ Homeless

[S_CO_STU_X]Homeless

[S_CO_REN_X]Homeless

304 304 1

W Primary Nighttime Residence

The temporary residence that is being used by the student as a result of economic displacement. The residence may be either public or private.

[Students]CO_PrimaryNightResidence

[S_CO_STU_X]Primary_Night_Residence

[S_CO_REN_X]Primary_Night_Residence

305 306 2

X Language Proficiency

A student's English language proficiency is described by his or her ability to speak, listen, read, and write in English. English Language Learners (ELL) must have an English Proficiency rating entered (1, 2, or 3) and non-ELL students must be coded as 0 or 4. Former English Language Learners are coded as 5.

[Students]CO_LanguageProficiency

[S_CO_STU_X]LanguageProficiency

[S_CO_REN_X]LanguageProficiency

307 307 1

Y Bilingual This one-digit field indicates whether the student is currently enrolled in a bilingual program, is in the monitoring period, or is exited.



[S_CO_REN_X]Bilingual

308 308 1



Excel Col


Z ESL Status This one-digit field indicates whether the student is currently enrolled in English as a Second Language Immersion program, is in the monitoring period, or is exited.

[Students]CO_ESL

[S_CO_STU_X]ESL

[S_CO_REN_X]ESL

309 309 1

AA Special Education Transition

Specifically designed for 12th grade Special Education students aged 18 to 21 to move students from educational environments to life skills and/or vocation.

[Students]CO_Transition

[S_CO_STU_X]Transition

[S_CO_REN_X]Transition

310 310 1

AB Alternate Assessment Participant

Student will be taking the Alternate Assessment rather than the TCAP Assessment, ACT Assessment or ACCESS Assessment. Eligibility for the alternate assessment must be determined by the student's IEP team. This field must be completed for all students in Grade K-12.

[Students]CO_CSAPAlternateAssessment

[S_CO_STU_X]CSAP_Alternate_Assessment

[S_CO_REN_X]CSAP_Alternate_Assessment

311 311 1



Excel Col


AC Post-Secondary Program Enrollment

Colorado Law provides for high school students to apply credit earned at postsecondary institutions toward high school graduation as well as a postsecondary degree or certificate. Eligible students shall not be more than 21 years old, shall be enrolled in grades 9-12 at a Colorado public school district, and shall have given written notice to the resident school district of intent to enroll at least two months prior to such enrollment. The participating school district and the institution of higher education shall enter into a written cooperative agreement which shall include but not be limited to academic credit and payment of tuition.

[Students]CO_PostSecondaryProgram

[S_CO_STU_X]PostSecondaryProgram

[S_CO_REN_X]PostSecondaryProgram

312 312 1

AD Filler 2 N/A N/A 313 313 1


Reports - Student - School Association Data 155

Student - School Association Data

The purpose of the Student School Association (SSA) file is to capture the school(s) in which a student attends in your district throughout the currently selected school year for funding and accountability purposes.

Selection Criteria


Student Selection

The report selects records from the [Students] or [ReEnrollments] table based on the following criteria:



The student has at least one enrollment record that falls between the start and end dates of the selected school year.

The student is not pre-registered.

Note: Student records that have the same entry and exit dates, and that are designated with exit code 11 (Transfer to a public school in the same school district) are excluded.



Report Input




3. Click Student School Association Data Pipeline. The Report Information page appears.


o Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.


Field Description

Schools to Include Select one, all or a selection of Schools. A school selection will only be offered at District Office. When running at a school, only that school will be reported.

Students to Include Indicate which students to include in the report by selecting one of the following options:




Fall or Spring Select Fall or Spring. The selection will be returned as part of the file output name only.



Field Description

Continuous Enrollment Start Date Enter the Continuous Enrollment Start Date as published by CDE. This will usually be 10/01 of the selected school year. This date is used to calculate the Continuous in District/School fields.

Test Window Open Date Enter the Test Window Open Date for the Spring or Fall testing window. This date is used to calculate the Continuous in District/School fields.

Test Window Close Date Enter the Test Window Close Date for the Spring or Fall testing window. This date is used to calculate the Continuous in District/School fields



Report Output


Excel Col




[Prefs]value


1 4 4

B State ID (SASID) A unique ten-digit number must be assigned to each student by CDE.


C School Code A unique code assigned by CDE to a school building.



15 18 4

D First Name A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.


E Last Name The name borne in common by members of a family.


F Gender An individual's sex. [Students]Gender 79 80 2

G Date of Birth The month, day, and year on which an individual was born (i.e. 09151989).




Excel Col


H Entry Date The month, day, and year on which a student enters and begins to receive an education program in a school.

If the student was included in the end of year membership count during the previous school year, the student must have an entry date at least one day prior to the end of the currently reported school year.

[Students]EntryDate

[ReEnrollments]EntryDate

89 96 8

I Grade Level The grade level or primary instructional level at which a student enters a school or an educational institution during a given school year.





[ReEnrollments]CO_Kindergarten

[S_CO_REN_X] Kindergarten

97 99 3

J Entry Type The process by which a student enters a school during a given school year.

[Students]EntryCode

[ReEnrollments]EntryCode

100 101 2



Excel Col


K Exit Withdraw Date

The month, day, and year the student exited a school or grade in your district (i.e. 11052009). If the student completed the school year in your district and did not exit before the end of the school year, this field will be defaulted to “00000000”.

Note: When a student’s exit date is October 1, the Student School Association extract will report Funding Code 86, regardless of the value stored.

[Students]ExitDate

[ReEnrollments]ExitDate

102 109 8

L Exit Withdraw Type

The circumstances under which the student exited from membership.

Note: For grade level 12 ONLY, values entered in to the Graduate Exit Code field will be evaluated BEFORE the exit code in the student’s current enrollment.

[Students]CO_SeniorExitCode

[S_CO_STU_X]SeniorExitCode

[Students]ExitCode

[ReEnrollments]ExitCode

110 111 2

M Retention Code Indicates if a student is being retained at the current grade level for the next school year.

[Students]CO_RetentionCode

[S_CO_STU_X]Retention_Code

[ReEnrollments]CO_RetentionCode

[S_CO_REN_X]Retention_Code

112 112 1



Excel Col


N Pupil’s Attendance Information

For each record submitted provide a code from either the "A" or "B" grouping depending on whether the student is currently attending a district program (A) or is a resident student attending an educational program not operated by the reporting district (B).

[Students]Attend_Info

[S_CO_STU_X]Attend_Info

[S_CO_REN_X]Attend_Info

113 114 2

O County Code of Residence for Joint School Districts

The County of residence for students who live in a district with boundaries that cross more than one county.

[Students]County_Joint_District

[S_CO_STU_X]County_Joint_District

[S_CO_REN_X]County_Joint_District

115 116 2

P District of Parent’s Residence

School district where the parent/guardian resides, if the student attends a district other than the school district of residence and resides in CO. This will default to your District Number if the Attendance code is not 04 or 05.

[Students]CO_Parent_Res_District

[S_CO_STU_X]Parent_Res_District

[S_CO_REN_X]Parent_Res_District

117 120 4

Q Country of Parent’s Residence for Non-Residence Students

Country code where the parent/guardian resides, for foreign exchange students. This will default to zero-filled if the Attendance code is not 04 or 05.

[Students]CO_Parent_Res_Country

[S_CO_STU_X]Parent_Res_Country

[S_CO_REN_X]Parent_Res_Country

121 123 3



Excel Col


R State of Parent’s Residence for Non-Residence Students

State code where the parent/guardian resides, if the student attends a district other than the school district of residence. This will default to zero-filled if the Attendance code is not 04 or 05.

[Students]CO_Parent_Res_State

[S_CO_STU_X]Parent_Res_State

[S_CO_REN_X]Parent_Res_State

124 125 2

S Public School Finance Funding Status

The student’s public school finance funding status.

Note: When a student’s exit date is October 1, the Student School Association extract will report Funding Code 86, regardless of the value stored.

[Students]Status_For_Funding

[S_CO_STU_X]Status_For_Funding

[S_CO_REN_X]Status_For_Funding

126 127 2

T Contractual Agreement with the Third Party Educators/Programs

Districts will report the students with attendance resident code of 01-08 with their home school code because "third party educators/programs" do not have school codes.

[Students]CO_ContractAgreement3rdParty

[S_CO_STU_X]CO_ContractAgreement3rdParty

[S_CO_REN_X]CO_ContractAgreement3rdParty

128 128 1



Excel Col


U Continuous in District

A student will be marked as Cont in District when:

1. Student was enrolled in District on Continuous Enrollment Start Date AND

2. Student was enrolled in District between Test Window Open Date and Test Window Close Date AND

3. Student was enrolled in District > (count In-session days between Continuous Enrollment Start Date and Test Window Open Date) – 10

** CSI Schools only: If the school is designated as a CSI (charter) school, the report will use the legacy field, Continuous in District. (Start>Student Selection>State/Province – CO>Retired Fields)

Derived from:

[Students/ReEnrollments]EntryDate

[Students/ReEnrollments]ExitDate

[Students/ReErnollments]EntryCode

[Students/ReErnollments]ExitCode

**[Students/ReEnrollments]CO_ContinuousInDistrict

129 129 1



Excel Col


V Continuous in School

A student will be marked as Cont in School when:

1. Student was enrolled in School on Continuous Enrollment Start Date AND

2. Student was enrolled in School between Test Window Open Date and Test Window Close Date AND

3. Student was enrolled in School > (count In-session days between Continuous Enrollment Start Date and Test Window Open Date) – 10

Derived from:

[Students/ReEnrollments]EntryDate

[Students/ReEnrollments]ExitDate

130 130 1

W Date First Enrolled in the U.S.

The date a student first enrolled in any public or non-public US school (not including Puerto Rico).

MMDDYYYY format or zero.


[S_CO_REN_X]Date_First_Enrolled_US

131 138 8

X Primary School Indicate if this school is the primary school for funding for this student in your district.

Always 1 139 139 1

Y Independent Student

A program established by the school district under the supervision of a certificated or licensed teacher and included in the student's academic schedule.

[Students]CO_IndependentStudy

[S_CO_REN_X]IndependentStudy

[S_CO_STU_X]IndependentStudy

140 140 1



Excel Col


Z Expelled Education

A program established to provide educational services pursuant to section 22-33-203 to expelled pupils.

[Students]CO_Expelled

[S_CO_STU_X]Expelled

[S_CO_REN_X]Expelled

141 141 1

AA Gifted and Talented

Students who have been formally identified, using district wide procedures aligned with CDE guidelines, as being endowed with a high degree of exceptionality or potential in mental ability, academics, creativity, or talents (visual, performing, musical arts, or leadership).

Note: Required for the 2016-2017 school year but will no longer be used starting in the 2017-2018 school year.

[Students]CO_Gifted

[S_CO_STU_X]Gifted

[S_CO_REN_X]Gifted

142 142 1

AB Home Based Education

The student is a home school student and receiving some services from the district.

[S_CO_STU_X]HomeBasedEd

[S_CO_REN_X]HomeBasedEd

143 143 1

AC Gifted General Intellect

Student is identified as gifted in general or specific intellectual ability.

[S_CO_STU_X]Gifted_General_Intellect

[S_CO_REN_X]Gifted_General_Intellect

144 144 1

AD Gifted Creativity Student is identified as gifted in creativity.

[S_CO_STU_X]Gifted_Creativity

[S_CO_REN_X]Gifted_Creativity

145 145 1

AE Gifted Leadership Student is identified as gifted in leadership ability.

[S_CO_STU_X]Gifted_Leadership

[S_CO_REN_X]Gifted_Leadership

146 146 1



Excel Col


AF Gifted Reading Student is identified as gifted in reading.

[S_CO_STU_X]Gifted_Reading

[S_CO_REN_X]Gifted_Reading

147 147 1

AG Gifted Writing Student is identified as gifted in writing. [S_CO_STU_X]Gifted_Writing

[S_CO_REN_X]Gifted_Writing

148 148 1

AH Gifted Math Student is identified as gifted in mathematics.

[S_CO_STU_X]Gifted_Math

[S_CO_REN_X]Gifted_Math

149 149 1

AI Gifted Science Student is identified as gifted in science.

[S_CO_STU_X]Gifted_Science

[S_CO_REN_X]Gifted_Science

150 150 1

AJ Gifted Social Studies

Student is identified as gifted in social studies.

[S_CO_STU_X]Gifted_Social_Studies

[S_CO_REN_X]Gifted_Social_Studies

151 151 1

AK Gifted World Language

Student is identified as gifted in world language.

[S_CO_STU_X]Gifted_World_Language

[S_CO_REN_X]Gifted_World_Language

152 152 1

AL Gifted Visual Arts Student is identified as gifted in visual arts.

[S_CO_STU_X]Gifted_Visual_Arts

[S_CO_REN_X]Gifted_Visual_Arts

153 153 1

AM Gifted Drama and Theater

Student is identified as gifted in drama and theater.

[S_CO_STU_X]Gifted_Drama_Theater

[S_CO_REN_X]Gifted_Drama_Theater

154 154 1



Excel Col


AN Gifted Musical Student is identified as gifted in music. [S_CO_STU_X]Gifted_Music

[S_CO_REN_X]Gifted_Music

155 155 1

AO Gifted Dance Student is identified as gifted in dance. [S_CO_STU_X]Gifted_Dance

[S_CO_REN_X]Gifted_Dance

156 156 1

AP Gifted Psychomotor

Student is identified as gifted in psychomotor ability.

[S_CO_STU_X]Gifted_Psychomotor

[S_CO_REN_X]Gifted_Psychomotor

157 157 1


Reports - Title I Data Interchange 168

Title I Data Interchange

The Title I Interchange file represents students who have received, or will receive, Title I Targeted Assistance funding at any time during the academic year and the specific Title I service(s) received (e.g., Reading, Math).

Selection Criteria


Record Selection

The report selects records from the [Students] and [Schools] tables based on the following criteria:



The student is flagged as receiving at least one Title I Instructional or Support Service at any time during the current year.



Report Input




3. Click Title I. The run page appears.




Field Description

School(s) to Include* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools or All Schools. This option will only be available when at District Office.

Student Selection * Indicate which students to include in the report by selecting one of the following options:






Report Output





4



4

3 SASID Number The state assigned student number. [Students]State_StudentNumber 10

4 First Name The student’s last name. [Students]First_Name 30

5 Last Name The student’s first name. [Students]Last_Name 30

6 Gender The student’s gender. [Students]Gender 2

7 Instructional Support Services: Mathematics

The student received Instructional Support Services in Mathematics

[S_CO_STU_X]ISS_MATH

[S_CO_REN_X]ISS_MATH

8

9 Instructional Support Services: Reading/Language Arts

The student received Instructional Support Services in Reading or Language Arts

[S_CO_STU_X]ISS_LANGUAGE_ARTS

[S_CO_REN_X]ISS_LANGUAGE_ARTS

1

10 Instructional Support Services: Science

The student received Instructional Support Services in Science

[S_CO_STU_X]ISS_SCIENCE

[S_CO_REN_X]ISS_SCIENCE

1




11 Instructional Support Services: Social Studies

The student received Instructional Support Services in Social Studies

[S_CO_STU_X]ISS_SOCIAL_STUDIES

[S_CO_REN_X]ISS_SOCIAL_STUDIES

1

12 Instructional Support Services: Vocational/Career

The student received Instructional Support Services in Vocational or Career

[S_CO_STU_X]ISS_VOCATIONAL

[S_CO_REN_X]ISS_VOCATIONAL

1

13 Instructional Support Services: Other Instructional Services

The student received Instructional Support Services in Other Instructional Services

[S_CO_STU_X]ISS_OTHER

[S_CO_REN_X]ISS_OTHER

1

14 Support Services: Health, Dental, and Eye Care

The student received Support Services in Health, Dental or Eye Care

[S_CO_STU_X]SS_HEALTH

[S_CO_REN_X]SS_HEALTH

1

15 Support Services: Supporting Guidance/Advocacy

The student received Support Services in Guidance or Advocacy

[S_CO_STU_X]SS_GUIDANCE

[S_CO_REN_X]SS_GUIDANCE

1

16 Support Services: Other Support Services

The student received Support Services in Other Support Services

[S_CO_STU_X]SS_OTHER

[S_CO_REN_X]SS_OTHER

1


Reports - Teacher Student Data Link – Course Enrollment 172

Teacher Student Data Link – Course Enrollment

The purpose of the Student Teacher Data Link Interchange – Course Enrollment file is to capture the data that links the students enrolled in each course instructed during the reported school year. The data will also be used in combination with the Student Data. In the Teacher-Student Data Link Interchange file, the LEA should submit 1 record for each unique course, section, and student enrolled for the reporting LEA in the selected school year.

Selection Criteria


Record Selection

The report selects records from the Students, Schools, and Courses tables based on the following criteria:



The course or the section is not flagged as Exclude from State Reporting.

The student has been enrolled in the section for more than x calendar days, where x is a parameter entered by the user on the run page.


Grade Scale Mapping must be completed for all Grade Scales used to record letter grades.

Store Code Mapping must be completed if any grades are stored using store codes that are different from the term abbreviation for the section. For example, if X1 should be used for a Semester 1 (S1) class, then the Store Code Mapping for Semester 1 should be set to X1.

For sections that store multiple grades, the Average Final Grade function should be used to report a single grade for each section. For example, if a yearlong class stores four quarter grades, the four quarter grades should be averaged and stored with the code Y1.



Course Completion Logic

Student section and stored grades records are evaluated using the following hierarchy when determining Course Completion status.

Code 2 – Exclude from Stored Grades scenario

Students enrolled in a Course/Section that is flagged as Exclude from Stored Grades will be reported as 2 – Pass.

Code 0 – Class in Progress scenario

Students currently enrolled in a Section with no Stored Grade for a valid TSDL Store Code will be reported as 0 – Enrolled.

Code 4 – Dropped Class scenario

Students who drop a section without subsequently re-enrolling in the same section of the course, and who have no Stored

Grade for a valid TSDL Store Code will be reported as 4 – Withdrawn.

Codes 1, 2 or 3 – TSDL Final Grade scenario

Students who either complete or drop a Section, and who have a Final Stored Grade for a valid TSDL Store Code will be

reported based on the grade earned and the Grade Scale Mapping associated with the Course/Section: 1 – Fail if failing; 2 –

Pass if passing; 3 – Incomplete/Partial if incomplete.

Code 3 – Completed Class with Missing Final Stored Grade scenario

Students who complete a Section, but who do not have a Stored Grade for a valid TSDL Store Code, will be reported as 3 –

Incomplete/Partial. This scenario applies when a student was enrolled in a Section on the final day of the class scheduling

term, and the current system date is greater than the scheduling term end date for the class (e.g. class ended 05/25/16 and

current date = 05/30/16).



Credits Granted and Final Grade Logic – Applicable Only to Migrant Students

The Credits Granted and Final Grade elements are output as NULL for non-Migrant students. For Migrant students, the logic for the Final Grade output depends on whether the course awards credit, and on the calculated Course Completion status for the student’s section. The same Final Grade from Stored Grades that is used to calculate Course Completion Status is also used to determine the Final Grade output. If a Migrant student was awarded credit, the earned credit value from the Stored Grades record for the Final Grade is output.

Course Credits in Course Catalog

Course Completion Status Final Grade Output

0 or NULL Any 0 (N/A)

> 0 0 (Enrolled) 0 (N/A)

> 0 1 (Fail) 4 (Unsatisfactory)

> 0 2 (Pass) 2 (Pass)

> 0 3 (Incomplete/Partial) 1 (No Credit/No Grade/No Mark)

> 0 4 (Withdrawn) 1 (No Credit/No Grade/No Mark)



Report Input




3. Click TSDL - Course Enrollment from the Interchanges section. The Report Information page appears.




Field Description

Schools to Include Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools. The option to select multiple schools will only be available when at District Office.

Students to Include* Indicate which students to include in the report by selecting one of the following options:

The Selected x Students Only – Run the report for staff in the current selection.


Note: If running the report for a single student, or a selection, select the staff prior to running report.



Field Description

Terms to Include Select the Term Codes to be included. Select Multiple Codes using Ctrl+Click to select multiple codes or Shift+Click to select a range of codes.

Enter minimum number of calendar days a student must be enrolled in a dropped section to be reported.

Enter the number of days.



Report Output



1 School District/BOCES Code


[Prefs]value


4

2 School Code A unique code assigned by CDE to a school building



4

3 Local Course Code The identifier designated by the local district for the course.

[Courses]Course_Number 100

4 Section Number The identifier designated by the local district for the section for the course.

[Sections]Section_Number 25

5 SASID A unique ten-digit number must be assigned to each student by CDE.

[Students]State_StudentNumber 10

6 Last Name Student The student’s legal last name [Students]Last_Name 30

7 First Name Student The student’s legal first name [Students]First_Name 30

8 Gender The student’s Gender [Students]Gender 2

9 DOB The student’s date of birth (DOB) [Students]DOB 8

10 Roster Start Date The student’s first day of enrollment in the section, not necessarily the school.

[CC]Date_Enrolled 8




11 Roster End Date The day after the student’s last day of enrollment in the section, not necessarily the school.

[CC]Date_Left 8

12 Course Completion An indicator of whether the student completed the course (pass or fail), withdrew or ended the term with an incomplete status. Required for all K-12 students.

Derived from:

[StoredGrades]Grade

Refer to the Course Completion Logic section for details.

1

13 Verified Indicates the educator reviewed and verified the students were enrolled in the course for the duration reported.

Note: There is not current data source for this element; all records will be reported with a value of 01 – Not Verified

Defaults to 01 2

14 Grade Level The student’s grade level at the time the course was taken.

[Students]Grade_Level 3

15 Term The time frame when instruction occurred. Required for all records.

[Terms]Abbreviation

[Sections]TermID

3

16 Credits Granted The credits granted to the student in Carnegie units for completing a given course or section of a course (e.g., 1.0, .50, .25, .20). Required for Migrant students only; output as NULL for non-Migrant students.

[StoredGrades]EarnedCrHrs 3




17 Final Grade For courses that have had credit granted, a final indicator of student performance in a class at the time of withdrawal as submitted by the instructor. Required for Migrant students only; output as NULL for non-Migrant students.

Derived from:

[Courses]Credit_Hours

[StoredGrades]Grade

Also based on the calculated Completion Status value for the student’s section.

1


Reports - Teacher Student Data Link – Course Instructor 180

Teacher Student Data Link – Course Instructor

The purpose of the Student-Teacher Data Link Interchange-Course Instructor File is to capture data that links the courses instructed with the educator of records and contributing professionals as applicable. The data will also be used in combination with the Staff Interchange data. In the Teacher-Student Data link Interchange file, the LEA should submit 1 record for each unique course, section, and staff for the reporting LEA of any courses held with students enrolled in the selected school year.

Selection Criteria


Record Selection

The report selects records from the Users, Schools, and Sections tables based on the following criteria:

The staff member is not flagged as Exclude from State Reporting.


The section is not flagged as Exclude from State Reporting.


The Colorado-specific Role for Contributing Professional must be setup in Roles Administration prior to running the report.

Each reportable local course code must be mapped to a State Standard Course Code via the SSCC interchange.



Report Input




3. Click TSDL - Course Instructor from the TSDL section. The Report Information page appears.




Field Description

Schools to Include* Select Multiple Schools using Ctrl+Click to select multiple schools or Shift+Click to select a range of schools. The option to select multiple schools will only be available when at District Office.

Staff to Include* Indicate which students to include in the report by selecting one of the following options:

The Selected x Staff Only – Run the report for staff in the current selection.

All Staff – Run the report for all staff in the current school or district that meet the selection criteria.

Note: If running the report for a single staff member, or group of staff members, select the staff prior to running report.

Term Abbreviation* Select the Term Codes to be included. Select Multiple Codes using Ctrl+Click to select multiple codes or Shift+Click to select a range of codes.



Report Output



1 School District/BOCES Code


[Prefs]value


4

2 School Code A unique code assigned by CDE to a school building



4

3 Local Course Code The identifier designated by the local district for the course.

[Courses]Course_Number 100

4 Section Number The identifier designated by the local district for the section for the course.

[Sections]Section_Number 25

5 EDID An eight (8) digit numeric field containing the 8-digit value assigned by CDE to the Educator.

[SchoolStaff]CO_TchrEDID

[S_CO_USR_X]TchrEDID

8

6 Last Name-Staff The name borne in common by members of a family.

[Users]Last_Name 30

7 First Name-Staff A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.

[Users]First_Name 30




8 Gender-Staff An individual's sex. [SchoolStaff]Gender

[StaffCoreFields]Gender

2

9 DOB-Staff The month, day, and year on which an individual was born.

[SchoolStaff]DOB

[StaffCoreFields]DOB

8

10 Term Code The term code associated with the section.

[Terms]Abbreviation

[Sections]TermID

2

11 Staff Role The role of the individual assigned to the corresponding course.

[RoleProperty]PropValue 2

12 MSP Project Code The Project Code must be identifying from one of the codes listed on the Course Instructor File Layout. This four (4) digit field is REQUIRED and if left blank will result in a message being printed on the error report.

[S_CO_CRS_X]MSPPROJECTCODE

[S_CO_SEC_X]MSPPROJECTCODE

4

13 MSP Most Recent Year of PD Participation

The most recent year the individual participated in the Professional Development. Will default to ‘00000000’.

[S_CO_USR_X]MSPParticipationYr 8


Appendix - Advanced Placement Codes 184

Appendix The following tables contain details on the values saved into fields in PowerSchool. The tables specify the code element and the description for each code element.

Advanced Placement Codes

The following advanced placement codes must be populated at the course level. Codes no longer used by the CDE are listed in italics.

Code Definition

00 Not applicable

01 Art History

02 Biology

03 Calculus AB

04 Calculus BC

05 Chemistry

06 Computer Science A

07 Computer Science AB (no longer used)

08 Economics: Macro

09 Economics: Micro

10 English Language and Composition

11 English Literature and Composition



Code Definition

12 Environmental Science

13 European History

14 French Language and Culture

15 French Literature

16 German Language and Culture

17 Government and Politics: Comparative

18 Government and Politics: United States

19 Human Geography

20 Latin

21 Latin: Vergil (no longer used)

22 Music Theory

23 Physics B

24 Physics C: Electricity and Magnetism

25 Physics C: Mechanics

26 Psychology

27 Spanish Language

28 Spanish Literature

29 Statistics

30 Studio Art: 2-D Design



Code Definition

31 Studio Art: 3-D Design

32 Studio Art: Drawing

33 U.S. History

34 World History

35 Chinese Language and Culture

36 Japanese Language and Culture


Appendix - Entry Codes 187

Entry Codes

The following entry codes must be defined at the district level. Codes no longer used by the CDE are listed in italics.

Code Definition

01 New to educational system

02 Continuous in same school with no interruption of schooling

03 Continuous in a school that has either closed or whose grade range has been changed

05 Transfer from a school located in a different country

06 K-6 student entering from an unknown educational setting/status

10 Grade reassignment within same school

11 Transfer from a public school in the same school district

12 Transfer from a non-district site

13 Transfer from a public school in a different local education agency

14 Transfer from a school located in a different state

15 Transfer from a non-public school

16 Transfer from home-based education (home schooling)

17 Transfer from General Education Development Program not administered by a Colorado School District or BOCES (no longer used)

18 Transfer from a Vocational Education Program not administered by a Colorado School District or BOCES

19 Transfer from a Licensed Eligible Facility or State Operated Program and was attending an on-grounds school


Appendix - Entry Codes 188

Code Definition

20 Transfer from a facility administered by the district

21 Transfer from a facility operated by the Department of Corrections or Division of Youth Corrections

25 Return after an extended absence

26 Transfer from a detention center (out of district)

30 Re-entry to same school district after a voluntary withdrawal

40 Re-entry after dropping out from same school district

45 Re-entry after discontinuing schooling earlier in the same school year

50 Re-entry after expulsion from same school district

55 Re-entry after being expelled without educational services earlier in the same school year

56 Re-entry after being expelled with educational services earlier in the same school year

70 Re-entry after transferring to an External GED program

90 Re-entry after being reported as a graduate in a prior year

91 Re-entry after being reported as a diploma recipient (IEP) in a prior year

92 Re-entry after receiving a certificate of completion

93 Re-entry after receiving a General Education Development Certificate (GED)


Appendix - Exit Codes 189

Exit Codes

The following exit codes must be defined at the district level. Codes no longer used by the CDE are listed in italics.

Code Definition

00 Student completed the school year

01 Reached maximum age for services

02 Death

05 Transfer to a school located in a different country

06 K-6 student exited to an unknown educational setting/status

10 Grade reassignment within same school

11 Transfer to a public school in the same school district

12 Transfer to a non-district site

13 Transfer to a public school in a different local education agency

14 Transfer to a school located in a different state

15 Transfer to a non-public school

16 Transfer to home-based education (home schooling)

17 Transfer to a General Education Development Program not administered by a Colorado School District or BOCES

18 Transfer to a Vocational Education Program not administered by a Colorado School District or BOCES

19 Transfer to a Licensed Eligible Facility or State Operated Program and is attending an on-grounds school

20 Transfer to a facility administered by the district



Code Definition

21 Transfer to a facility operated by the Colorado Department of Corrections or Division of Youth Corrections

22 Student exited the district after previously being erroneously coded as a graduate in a prior year

25 Extended absence

26 Transfer to a detention center (out of district)

30 Illness/Injury

40 Discontinued schooling/dropped out

45 Student discontinued schooling for six weeks or longer, but returned

50 Expulsion

55 Expelled without educational services and returned

56 Expelled with educational services

70 GED Transfer

90 Graduated with regular diploma

91 Graduated with regular diploma by meeting IEP requirements (no longer used)

92 Completed with other diploma

93 General Education Development Certificate (GED)



Code Definition

94 Student received GED certificate from a non-district run program in the same school year in which they transferred to the GED program

95 Student received a diploma in the current year after being reported as a GED recipient by the reporting district


Appendix - Facility/Detention Codes 192

Facility/Detention Codes

The following family/detention codes must be populated at the student level.

Pupil Attendance / Residence Information Code

Possible Facility /Detention Code

22 – B. Licensed Eligible Facility or State Operated Program, Attending On-Ground

6104 - MOUNT SAINT VINCENT'S HOME (PRESCHOOL)

6102 - MOUNT SAINT VINCENT'S HOME (RCCF)

6101 - MOUNTAIN CREST BEHAVIORAL HEALTH CARE

6188 - MOUNTAIN CREST BEHAVIORAL HEALTH CARE (DT)

6189 - MOUNTAIN CREST BEHAVIORAL HEALTH CARE (RTC)

6105 - NAMAQUA CENTER - 7TH STREET (RCCF)

6146 - NAMAQUA CENTER - 8TH STREET (DT)

6106 - NAMAQUA CENTER - 8TH STREET (RCCF)

6107 - NATIONAL JEWISH HOSPITAL

6161 - OASIS

6190 - PATHWAYS

6108 - REMINGTON SCHOOL

6109 - ROCKY MOUNTAIN YOUTH ACADEMY

6110 - ROUNDUP FELLOWSHIP III

6111 - ROUNDUP FELLOWSHIP V

6149 - SAN JUAN YOUTH WORKS

6113 - SAVIO HOUSE (DT)

6112 - SAVIO HOUSE (RCCF)

6115 - SERENITY I

6116 - SERENITY II





6118 - SHILOH HOUSE - ESTES

6119 - SHILOH HOUSE - MARSHALL

6120 - SHILOH HOUSE - PORTLAND

6121 - SHILOH HOUSE - SHERIDAN

6117 - SHILOH HOUSE - WESTMINSTER

6122 - SHILOH HOUSE - YARROW

6125 - SPANISH PEAKS MENTAL HEALTH CENTER

6126 - SUMMIT II

6127 - SYNERGY (RCCF)

6129 - SYNERGY - TURNING POINT

6063 - TENNYSON CENTER FOR CHILDREN AT CCH (DT)

6062 - TENNYSON CENTER FOR CHILDREN AT CCH (RCCF)

6064 - TENNYSON CENTER FOR CHILDREN AT CCH - LITTLETON (DT)

6163 - THINK SMART TRAINING & EDUCATION CENTER

6168 - THIRD WAY CENTER - (SCHOOL PROGRAM)

6164 - THIRD WAY CENTER - BANNOCK

6131 - THIRD WAY CENTER - LINCOLN

6132 - THIRD WAY CENTER - PONTIAC

6133 - THIRD WAY CENTER - YORK

6134 - TRAILHEAD WILDERNESS PROGRAM - GEORGETOWN

6165 - TURNING POINT (DT)

6136 - TURNING POINT - BOYS (RCCF)

6137 - TURNING POINT - GIRL'S (RCCF)





6191 - VISION QUEST

6193 - WING SCHOOL (DT)

6192 - WING SCHOOL (RTC)

6138 - YOUTH RECOVERY CENTER

6159 - YOUTH TRACK - EXCEL

6141 - YOUTH TRACK - GRAND AVENUE

6160 - YOUTH TRACK - JEFFCO

6140 - YOUTH TRACK - LATHROP PARK

6144 - YOUTH TRACK - SAN LUIS VALLEY (RCCF)

24 – B. Court-Mandated Juvenile Detention 9801 - Adams Youth Service Center, Brighton 27J

9802 - Marvin W Foote Youth Services Center, Cherry Creek 5

9803 - Gilliam Youth Services Center, Denver

9804 - Spring Creek Youth Services Center, Colorado Springs 11

9805 - Mountview Youth Services Center, Jefferson County R-1

9806 - Robert DeNier Youth Services Center, Durango 9-R

9807 - Grand Mesa Youth Services Center, Mesa County Valley 51

9808 - Pueblo Youth Services Center, Pueblo City 60

9809 - Platte Valley Youth Services Center, Greeley 6

Any Other Code 0000 - Not Applicable


Appendix - Incident Management State-Specific Codes 195

Incident Management State-Specific Codes

Code Type Description

Action Codes

Student Actions^ Classroom Suspension/Teacher Removal^

In School Suspension^

Out of School Suspension^

Expulsion^

Unilateral Removal^

Other^

School Related Arrest^

Referred to Law Enforcement^

GFSA Actions^ Expelled Less than the Mandatory One Calendar Yr^

Expelled for the Mandatory One Calendar Year^

Expelled less One Year Referred Alt. School Prog^

Expelled One Yr Who Referred to Alt. School Prog^

Student Not Disciplined^

Student Disciplined Other^

Student Removed Other^

Retired - Brought or Possessed at School^




Retired - Student Expulsions^

Retired – Expelled Less than 1 Year – NOT IDEA

Action Attributes

Type of Removal^ Removal by School Personnel^

Removal Based on Hearing Officer^

Retired – Type of Removal^

Removal Reason^ Removed by School Personnel – Drugs^

Removed by School Personnel – Injury^

Removed by School Personnel – Weapons^

Retired – Removal Reason^

Expulsion With/Without Services

Expulsion – Received Educational Services^

Expulsion – Did not Receive Educational Services^

Retired – Type of Suspension/Expulsion^

Retired – In School Suspension^

Retired – Out of School Suspension^

Behavior Codes State Code

Student Incidents^ Drug Violation (not marijuana)^ 01

Alcohol Violation^ 02

Tobacco Violation^ 03




1st, 2nd Degree or Vehicular Assault^ 04

Dangerous Weapon^ 05

Robbery^ 06

Other Felony^ 07

Disobedient/Defiant or Repeated Interference^ 08

Detrimental Behavior^ 09

Destruction of School Property^ 10

Other Violations of Code of Conduct^ 12

3rd Degree Assault/Disorderly Conduct^ 13

Marijuana Violation^ 14

Sexual Violence/Battery (other than Rape)^ 15

Rape or Attempted Rape 16

Retired - Habitually Disruptive Student^




GFSA Incidents^ GFSA Handgun^ 01

GFSA Rifle/Shotgun^ 02

GFSA Other Firearms^ 03

GFSA Multiple Firearms^ 04


Appendix - Primary Disability Codes 199

Primary Disability Codes

The following primary disability codes must be populated at the student level. Codes no longer used by the CDE are listed in italics.

Code Definition

00 N/A

01 Intellectual Disability or Significant Limited Intellectual Capacity

03 Serious Emotional Disability or Emotional Disability

04 Specific Learning Disability

05 Hearing Impairment, including Deafness or Hearing Disability

06 Visual Impairment, including Blindness or Visual Disability

07 No longer used 7 - Physical Disability

08 Speech/Language Impairment

09 Deaf-Blindness or Deaf-Blind

10 Multiple Disabilities

11 Developmental Delay or Preschooler with a Disability

12 Infant/Toddler with a Disability

13 Autism Spectrum Disorders or Autism

14 Traumatic Brain Injury (TBI)

15 Orthopedic Impairment

16 Other Health Impairment


Appendix - Pupils Attendance-Residence Information Codes 200

Pupils Attendance-Residence Information Codes

The following pupil’s attendance-residence information codes must be populated at the student level. Codes no longer used by the CDE are listed in italics.

Code Definition

01 A. Resident, Designated School

02 A. Resident, School of Choice

03 A. Resident, Non-District Site

04 A. Non-Resident, Choice

05 A. Non-Resident, Non-Choice

08 A. Resident, Non-Choice

24 B. Court-Mandated Juvenile Detention

26 B. Home Based Education (Home Schooling)

27 B. Non-Public School

28 B. Outside of Colorado Public Education Agency

29 B. Outside of Colorado Non-Public School

30 Colorado Public Agency (Contractual Agreement)

31 District or BOCES (Contractual Agreement)

33 Online Schools


Appendix - Race (Federal) Codes 201

Race (Federal) Codes

The following federal race ethnicity codes must be defined at the district level.

Code Definition

I American Indian or Alaskan Native

A Asian

B Black of African American

P Native Hawaiian / Pacific Islander

W White


Appendix - READ Score Codes 202

READ Score Codes

The K-3 student’s 4-digit score on the end of year READ assessment. Use ‘9999’ for students without a score or students where a score is not applicable.

READ Test Score Range Score Descriptor

00 Grade 4-12 9999 (Not applicable due to student’s grade level. Students in grades 4-12 are not tested under READ.)

01 DRA2 0001 – 0040 or AAAA (“AAAA” is the same as a student scoring “A”)

“Reading Level”

02 DIBELS (6th Edition) 0000 – 0299 Kindergarten = “NWF – CLS” Score

1st – 3rd = “ORF” Score

03 PALS 0000-0102 “Summed Score”

04 Exemption 9999 (English Language Learner – designated Non-English Proficient and new to a US school)

06 Exemption 9999 (Student has part-time attendance status and did not receive reading instruction or was not tested due to illness, discipline, late enrollment)

07 DIBELS Next (7th Edition)

0000 – 0812 “Composite Score”

08 aimsweb 0000 – 0298 Kindergarten = “SC” Score

1st – 3rd grade = “WRC” Score

09 FAST aReading 0350 – 0650 “Composite”

10 iReady 0100 – 0800 “Overall Score”


Appendix - READ Score Codes 203

READ Test Score Range Score Descriptor

11 Istation ISP Early Reading

0139-0330 “Overall Ability Score”

12 STAR Early Learning 0000 – 1400 “Unified Score”

13 Special Education – Alternative Pathway

8888 (Place holder)


Appendix - READ Status Codes 204

READ Status Codes

The following READ status codes must be populated at the student level. Codes no longer used by the CDE are listed in italics.

Code Definition

0 Not Applicable – Student Read Test is:

04 - Exemption: English Language Learner (designated Non-English Proficient and new to a US school)

05 - Exemption: Special Education (unable to access test with an accommodation and student was not CoAlt eligible)

1 Student does not have a significant reading deficiency

2 Student has a significant reading deficiency

3 3rd grade student took CoAlt or K-2 student eligible to take CoAlt (determined locally)

4 ELL assessed with one of the interim assessments (score reflects a significant reading deficiency), but the student does not have a significant reading deficiency based on other ELD data (determined locally) and/or ACCESS scores

5 Student not tested for reasons of attendance which may include part-time attendance students who did not receive reading instruction during attendance at school, and students not tested due to illness, discipline, late enrollment, etc.


Appendix - READ Test Codes 205

READ Test Codes

The following READ assessment codes must be populated at the student level.

Code Definition

00 Not Applicable due to student’s grade level. Students in grades 4-12 are not tested under READ.

01 DRA2

02 DIBELS (6th Edition)

03 PALS

04 Exemption: English Language Learner (designated Non-English Proficient and new to US school)

05 Exemption: Student not tested for reasons of attendance, which may include part-time attendance students who did not receive reading instruction during attendance at school. May also include students not tested due to illness, discipline, late enrollment, etc.

06 Exception: Student has part-time attendance status and did not receive reading instruction or was not tested due to illness, discipline, late enrollment, etc.

07 DIBELS Next (7th Edition)

08 aimsweb

09 Formative Assessment System for Teachers (FAST)

10 iReady

11 Istation

12 STAR Early Learning

13 Special Education student (unable to access one of the approved interim assessments) tested using alternative approved measures (i.e. Assessment recommended for student with intellectual or multiple disabilities, Assessment


Appendix - READ Test Codes 206

Code Definition

Battery for Deaf and Hard of Hearing students, etc.)


Appendix - Status for Public School Finance Act Funding Codes 207

Status for Public School Finance Act Funding Codes

The following codes, used to track student status for Public School Finance Act Funding, must be defined at the school level. Codes no longer used by the CDE are listed in italics.

Code Definition

64 Full-Time, Preschool Special Education and CPP

80 Full-Time, Nonspecific

81 Full-Time CPP (Colorado Preschool Project)

82 Part-Time, Nonspecific

83 Part-Time, CPP (Colorado Preschool Project)

84 Part-Time, PK-Special Education

85 Part-Time, Home Based Education

86 Not Eligible, Nonspecific

87 Not Eligible, Tuition

88 No Longer Used - Not Eligible, Home Based Education*

* This information (total number of students) is now entered online under the Student Profile menu option in the CDE Data Pipeline system.

89 Not Eligible, CPP Allotment Met

90 No Longer Used - Full-Time On-line, FY 2001-02 Year On-line

91 Full Time On-line, (Single District On-line Program)

92 Full Time On-line (Certified Multi-district On-line Program) --

93 No Longer Used - Part-Time On-line, FY 2001-02 Year On-line


Appendix - Status for Public School Finance Act Funding Codes 208

Code Definition

94 Part Time On-line, (Single District On-line)

95 Part Time On-line (Certified Multi-district On-line

96 Not Eligible, On-line Nonspecific


Colorado-Specific Legacy Custom Field Migration to Database Extensions - Field Set: State CO CC v1 209

Colorado-Specific Legacy Custom Field Migration to Database Extensions Field set information is provided below for each Colorado-specific custom field migration file released. For detailed information on Colorado-specific database extensions, please refer to the Colorado State Reporting Data Dictionary located on PowerSource.

Field Set: State CO CC v1

This field set was included with State Reporting Installer 17.3.0 released on March 31, 2017.

Core Table Legacy Custom Field Database Extension Table Database Extension Field

CC CO_CourseNotCompleted S_CO_CC_X CourseNotCompleted_TF

Field Set: State CO Courses v1



Courses CO_AdvancedPlacementCode S_CO_CRS_X AdvancedPlacementCode

Courses CO_CrsCarnegie S_CO_CRS_X Carnegie

Courses CO_CrsCourseLevel S_CO_CRS_X CourseLevel

Courses CO_CrsSequence S_CO_CRS_X CrsSequence

Courses CO_CrsDescription S_CO_CRS_X Description

Courses CO_DistUse1 S_CO_CRS_X DistUse1

Courses CO_DistUse2 S_CO_CRS_X DistUse2

Courses CO_CrsSeqTotal S_CO_CRS_X SeqTotal

https://support.powerschool.com/article/71859


Colorado-Specific Legacy Custom Field Migration to Database Extensions - Field Set: State CO Students Reenrollments v1 210

Field Set: State CO Students Reenrollments v1


Note: This field set includes migrations for paired fields in both Reenrollments and Students.


Reenrollments CO_Bilingual S_CO_REN_X Bilingual

Reenrollments CO_ESL S_CO_REN_X ESL

Reenrollments CO_Homeless S_CO_REN_X Homeless

Reenrollments CO_LanguageProficiency S_CO_REN_X LanguageProficiency

Reenrollments CO_Migrant S_CO_REN_X Migrant

Reenrollments CO_LunchStatus S_CO_REN_X StateLunchStatus

Reenrollments CO_TitleI_SchoolWide S_CO_REN_X TitleI_TA_Participation

Students CO_Bilingual S_CO_STU_X Bilingual

Students CO_ESL S_CO_STU_X ESL

Students CO_Homeless S_CO_STU_X Homeless

Students CO_LanguageProficiency S_CO_STU_X LanguageProficiency

Students CO_Migrant S_CO_STU_X Migrant

Students CO_Lunch_Status S_CO_STU_X StateLunchStatus

Students CO_TitleI_SchoolWide S_CO_STU_X TitleI_TA_Participation


Colorado-Specific Legacy Custom Field Migration to Database Extensions - Field Set: State Colorado School Migration Version 1 211

Field Set: State Colorado School Migration Version 1

This field set was included with State Reporting Installer 14.8.0 released on August 8, 2014.

Core Table Legacy Custom Field Database Extension Table

Database Extension Field

Schools CB_ACT_ID S_CO_SCH_X CB_ACT_Id

Schools CO_Advanced_Placement_Flag S_CO_SCH_X Advanced_Placement_Flag

Schools CO_Art_Flag S_CO_SCH_X Art_Flag

Schools CO_Asst_Out_School_Youth S_CO_SCH_X Asst_Out_School_Youth

Schools CO_Athletics_Flag S_CO_SCH_X Athletics_Flag

Schools CO_Career_Tech_Ed_Flag S_CO_SCH_X Career_Tech_Ed_Flag

Schools CO_Civic_Comm_Engagement S_CO_SCH_X Civic_Comm_Engagement

Schools CO_Civics_Flag S_CO_SCH_X Civics_Flag

Schools CO_Comp_Health_Ed S_CO_SCH_X Comp_Health_Ed

Schools CO_Concur_Enroll_School_Flag S_CO_SCH_X Concur_Enroll_School_Flag

Schools CO_Credit_Recovery_Programs_Flag S_CO_SCH_X Credit_Recovery_Programs_Flag

Schools CO_Dance_Flag S_CO_SCH_X Dance_Flag

Schools CO_Drama_Theatre_Flag S_CO_SCH_X Drama_Theatre_Flag

Schools CO_Economics_Flag S_CO_SCH_X Economics_Flag

Schools CO_FullDay_Kinder_Flag S_CO_SCH_X Fullday_Kinder_Flag

Schools CO_Geography_Flag S_CO_SCH_X Geography_Flag





Schools CO_Health_Ed_Required S_CO_SCH_X Health_Ed_Required

Schools CO_Health_Wellness_Flag S_CO_SCH_X Health_Wellness_Flag

Schools CO_History_Flag S_CO_SCH_X History_Flag

Schools CO_Honors_Courses_Flag S_CO_SCH_X Honors_Courses_Flag

Schools CO_International_Bac_Flag S_CO_SCH_X International_Bac_Flag

Schools CO_Internet_Safety_Flag S_CO_SCH_X Internet_Safety_Flag

Schools CO_K6_Recess_Flag S_CO_SCH_X K6_Recess_Flag

Schools CO_Library_Flag S_CO_SCH_X Library_Flag

Schools CO_Montessori_Curricula_Flag S_CO_SCH_X Montessori_Curricula_Flag

Schools CO_Music_Flag S_CO_SCH_X Music_Flag

Schools CO_Participates_Fed_School_Breakfast_Flag S_CO_SCH_X Participates_Fed_Sch_Breakfst

Schools CO_Phys_Ed_Flag S_CO_SCH_X Phys_Ed_Flag

Schools CO_Phys_Ed_Required S_CO_SCH_X Phys_Ed_Required

Schools CO_Preschool_Program S_CO_SCH_X Preschool_Program

Schools CO_PROFESSIONAL_DEV_DAYS S_CO_SCH_X Professional_Dev_Days

Schools CO_Registered_Nurse_On_Premises_Flag S_CO_SCH_X RN_On_Premises_Flag

Schools CO_School_Care_Programs S_CO_SCH_X School_Care_Programs

Schools CO_School_Linked_Health_Center S_CO_SCH_X School_Linked_Health_Center

Schools CO_School_Year_Length S_CO_SCH_X School_Year_Length





Schools CO_World_Languages_Flag S_CO_SCH_X World_Languages_Flag

Schools CO_Xtra_Activities_Flag S_CO_SCH_X Xtra_Activities_Flag

Schools CO_Year_Round_School S_CO_SCH_X Year_Round_School

Schools NCES_ID S_CO_SCH_X NCES_ID


Colorado-Specific Legacy Custom Field Migration to Database Extensions - Field Set: State Colorado Students Migration Version 1 214

Field Set: State Colorado Students Migration Version 1

This field set was included with State Reporting Installer 14.8.0 released on August 8, 2014.


Students CO_CBLA_Accommodations S_CO_STU_X Test_Accom_Read

Students CO_CBLA_Score S_CO_STU_X Score_Read

Students CO_CBLA_Status S_CO_STU_X Status_Read

Students CO_CBLA_Test S_CO_STU_X Test_Read

Students CO_READ_Testing_Date S_CO_STU_X Test_Date_Read

Students CO_Recommended_Retention S_CO_STU_X Rec_Reten_Read

Students CO_Retained S_CO_STU_X Retained_Read



Field Set: State Colorado Students Migration Version 2

This field set was included with State Reporting Installer 16.1.0 released on January 22, 2016


Students ATTEND_INFO S_CO_STU_X Attend_Info

Students CO_1stSemesterA_InstitutionCode S_CO_STU_X S1A_Institution

Students CO_1stSemesterA_OtherPSOA S_CO_STU_X S1A_PSOA

Students CO_1stSemesterB_InstitutionCode S_CO_STU_X S1B_Institution

Students CO_1stSemesterB_OtherPSOA S_CO_STU_X S1B_PSOA

Students CO_2ndSemesterA_InstitutionCode S_CO_STU_X S2A_Institution

Students CO_2ndSemesterA_OtherPSOA S_CO_STU_X S2A_PSOA

Students CO_2ndSemesterB_InstitutionCode S_CO_STU_X S2B_Institution

Students CO_2ndSemesterB_OtherPSOA S_CO_STU_X S2B_PSOA

Students CO_COLORADOCONTINUOUSLY S_CO_STU_X Colorado_Continuously

Students CO_CONTINUOUSINDISTRICT S_CO_STU_X Continuous_In_District

Students CO_CONTINUOUSINSCHOOL S_CO_STU_X Continuous_In_School

Students CO_CONTRACTAGREEMENT3RDPARTY S_CO_STU_X Contract_Agreement_3rdparty

Students CO_CSAPALTERNATEASSESSMENT S_CO_STU_X Csap_Alternate_Assessment

Students CO_DATERECENTLYENROLLEDUS S_CO_STU_X Date_Recently_Enrolled_Us

Students CO_ENGLISH_LEARNER S_CO_STU_X English_Learner




Students CO_EXPELLED S_CO_STU_X Expelled

Students CO_FACILITYDETENTIONCODE S_CO_STU_X Facilitydetentioncode

Students CO_GIFTED S_CO_STU_X Gifted

Students CO_IMMIGRANT S_CO_STU_X Immigrant

Students CO_INDEPENDENTSTUDY S_CO_STU_X Independentstudy

Students CO_Kindergarten S_CO_STU_X Kindergarten

Students CO_OrthopedicDisability S_CO_STU_X Orthopedicdisability

Students CO_OtherHealthImpairment S_CO_STU_X Otherhealthimpairment

Students CO_parent_res_country S_CO_STU_X Parent_Res_Country

Students CO_parent_res_district S_CO_STU_X Parent_Res_District

Students CO_parent_res_state S_CO_STU_X Parent_Res_State

Students CO_PhysicalDisability S_CO_STU_X Physicaldisability

Students CO_PRIMARYDISABILITY S_CO_STU_X Primary_Disability

Students CO_PRIMARYNIGHTRESIDENCE S_CO_STU_X Primary_Night_Residence

Students CO_REFUGEE S_CO_STU_X Refugee

Students CO_RETENTIONCODE S_CO_STU_X Retention_Code

Students CO_SpecialEducation S_CO_STU_X SpecialEducation

Students CO_TRANSITION S_CO_STU_X Transition

Students HANDICAPPED_504 S_CO_STU_X Handicapped_504

Students status_for_funding S_CO_STU_X Status_For_Funding


Colorado-Specific Legacy Custom Field Migration to Database Extensions - Field Set: State CO Students v1 217

Field Set: State CO Students v1



Students CO_Diploma_Type S_CO_STU_X Diploma_Type

Students CO_GED_Program S_CO_STU_X GED_Program

Students CO_Grad_Date S_CO_STU_X Grad_Date

Students CO_SeniorExitCode S_CO_STU_X SeniorExitCode

Field Set: State CO Users v1



Users CO_TchrEDID S_CO_USR_X TchrEDID

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