comcept m-i-s

8/2/2019 COMCEPT M-I-S

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http://www.getrichslowly.org/blog/2011/05/18/is-an-mba-worth-it/

RESEARCH REPORT

INFORMATION SYSTEM

OF

COMCEPT (Pvt) Ltd
http://www.getrichslowly.org/blog/2011/05/18/is-an-mba-worth-it/http://www.getrichslowly.org/blog/2011/05/18/is-an-mba-worth-it/http://www.getrichslowly.org/blog/2011/05/18/is-an-mba-worth-it/


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REFERS TO:

SIR. MUZAMIL AFTABIFTIKHAR QURESHI

SUBMITTED BY:

SADIA RIZWAN BAIG

ROLL NO: 01BBA (HONS)


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ACKNOWLEDGEMNTWhen I start writing, I stop for while and think what to write?How to write? I have no words to express my feelings. But Ihave to write to offer my humblebees sense toALL MIGHTYALLAH The most beneficial, gracious and merciful whoenable me to perceive higher ideas of life and helped methroughout my life especially in writing this report and allblessing to His favorite PROPHET MUHAMMAD (PBUH) whois the greatest personality of this universe.

After God I owe my heartiest gratitude to my parents and myfamily whose prayers encouraged me to complete my task. Iam also extremely thankful to my teacher Sir Muzamil AftabIftikhar Qureshi for his sympathetic treatment, reward lesshelp, precious suggestions, constant encouragement andpersonal interest and kind guideline that enable to write myreport.

SADIA RIZWAN

BBA HONS


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Management Information System provides information needed to manage the

organization efficiently and effectively. MISinvolves three primary resources:

People

Technology

Information

MIS differs from information system in such a way that information system are

used to analyze operational activities in the organization. MIS used to tied to the

automation or support of human decision making that is

Decision Support System

Expert System

Executive Support System

Initially in business and other organizations, internal reporting, was produced

manually and only periodically, as a byproduct of accounting system. The term

MIS arose to describe such application providing manager with information

about sales, inventories, and other data that data would help in managing a

enterprise.

THE SUCCESSFUL MANAGEMENT INFORMATION SYSTEM successful MISsupports a business long range plans providing report based on performance

analysis in critical area to those plans with feedback.


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INTRODUCTION

The comcept company was incorporated in 1992 and it was ISO9001-2000certified company. The company basically shares the diverse variety of

Engineering to make good variety of products.

The company made revolution in the field of telecommunication, alternative

energy sources, and management system


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To be internationally renowned, total customer

satisfaction, customized innovative engineering

technology solutions for telecommunication, electronic

modules, and information technology.


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The COMCEPT core values are

Continual improvement

Ethical culture

Innovation

Flourishing of local engineering industry

Customer satisfaction


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In addition to supply of product, its installation, commissioning and after sales

support the company makes a renowned image in engineering industry of

Pakistan. Comcept offers the services to its parties and customer of contract

design, product manufacturing support, consultancy for innovation in electronic,

telecommunication, and alternative energy project or products .The Company

also offers the maintenance facilities for their products and services.


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INCLUDES

CNG DESPENSER

VoIP call centers

Wireless desktop Phones

Pay phones Network

Power supplies

Customized Application for Telecom network

During the manufacturing of products quality remains a primary objective inCOMCEPT COPMANY this means to achieve the 100%customer satisfaction

through the utmost effort of their team.


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The COMCEPT team builds on following pillars:

Definiteness of purpose

Knowledge of Business

Commitment

They are Goal and Result oriented

Team Players


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Joint VentureSYMBIA (Pvt) Ltd is a joint venture subsidiary of COMCEPT (PVT) LTDwas

established in 2002by a group of professionals who have been associated withthe Telecommunication industry in Pakistan

Organizational Hierarchy


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Major competitors

In making CNG dispenser

Global Pakistan, DIYTraders, Alibaba.com

In making VoIP call centers

Abdullah communicators, VoIP Life, Grand stream Pakistan

The company has two divisions

1 Domestic

2 Commercial


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The financial performance of Comcept Comp was at

breakeven point. The company does not show any

significant improvement in its financial record. The

company economic condition was fluctuating.

Reasons for at breakeven pointThe management discusses several factors for staying at its

breakeven point such as implementation of new govt taxes , natural

disasters, low supply of electricity and gas , leaving of foreign

investors from Pakistan .Monthly expenses was reduced from 9

million to 6 million per month. Government policies are also changed

about business.


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Strategies of ComceptAs a consumer and business product company Comcept company

does not have the major environmental problem of their products.

To meet both consumer demand and safeguard the environment,

they recycle, reuse and packaging wherever possible. Each business

is committed to responsible use of resources required in

manufacturing then products.

Supply chain strategy

During this phase a company decides how to structure the supplychain over the next several years. The company makes long term

decision in regards to location and capacities of production and ware

housing facilities, the products to be manufactured, mode of

transportation to be made and information system and so on. In order

to ensure the good supply chain strategy the company has to provide

and manage transport for the delivery of products as well as the

arrangement of third party that comcept made contract with them andalso arranged services for the procurement of products.


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The material planning and sourcing

The material planning and sourcing is carried out as well. Sources of

raw material are identified and terms and conditions are negotiated.Capacity planning is also done at this stage. Sales forecasting and

production planning depends upon the capacity of the organization

with respect to

1 Production in 15 days (2 CNG dispenser)

2 Storage in 15 days (depends on situation)


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Research type and General goal

The proposed research is descriptive, and applied.

Qualitative Research

Qualitative data was only used in this research. The

qualitative data was collected through interviews, personal

analysis, and self observation.

Primary SourcesPrimary sources are the raw data without interpretation that

represents an official opinion. Examples of primary sources

are memos, letters, interviews, and census.

Secondary Sources

Secondary sources are interpretation of primary data.Example of secondary data different search engines, articles,

and encyclopedias.

Population

The population of report was 300+ employees.

Population sample

Interviews, descriptive discussion with 4 managers and 5

employees are become the sample population of report.


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Business Process

There are so many products, operation centers, and required massive

co ordination of each department activity

, geographic location and employees. Comcept used self design

business suit application in the management of their enterprise

resource management.

INFORMATION SYSTEM OF

COMCEPTThe information system in comcept was not very wide.

Comcept was trying to move in to paper free

environment but due to its fluctuating performance it is

not possible yet.

Comcept Hardware

The hardware used in comcept was consist of different

machines and the use branded hardware, it includes

Dell (laptop)

Intel

Hp (printer and Scanner)


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Comcept software

The software of comcept was design by its own IT managers Mr.

Fahad Farooq and Mr. Hashim.

Accounts software was GL, which is designed by Sidat Haider.

Comcept uses

Chip card software

Employee software

Application softwareComcept uses different application software for its differentdepartment . It uses

Production planning

Purchase management

Employee information system

MAQ code

IPMS (Finance dept)

SERVER

(In context of Client server architecture)

Computer program running to serve the requests of others program

and clients.

(In context of Internet protocol network)

A server is a program that operates as a socket listener.


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In Comcept following types of server are used

Application server (dedicated to running the certain a software

application)

Fax server (provides fax services for clients)

Proxy server (acts as a intermediately for request from clients

seeking resources from others)

Web server (a server that HTTP clients connect to in order to send

commands and receive responses along with the data contents)

Micro soft

BACKEND SERVER

The Comcept uses SQL 2008R2 server that according to them

operates in Windows XP, Windows server 2003, Windows Vista,

Windows Server 2008 and in Windows 7.

It helps them in data storage, Buffer management, Logging and

Transaction, Concurrency and Locking, Data retrieval.

INTRANET

The comcept uses the mix and match of intranet like World call, wired

and unwired system.

EXTRANETIn comcept the extranet net was not commonly used and it had a very

limited scope.


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On line ticketing system

In comcept they facilitate their employees and

customers by providing a platform of online ticketing.This is design system in which a customer or employee

send a mail to the information system of comcept, this

information system alot a ticket code to that email and

that mail was send to relevant department .The mail

was not deleted from the system until and unless the

itself did not say to delete it.

Transaction processing system

A transaction processing system is a type of

information system .TPS that generates or

modifies the data that is eventually stored in aninformation system collect, store, modify and

retrieve the transaction of an organization. A

transaction is an event that generates or modifies

data that is eventually stored in an information

system.


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TRANSACTION PROCESSING SYSTEM IN

COMCEPT

Since comcept have become very dependent on TPS, or break down

in their TPS may stop the business regular routines and thus stopping

its operations for a time. In order to prevent data loss and minimize

disruption when TPS breaks down a welldesigned back up recoveryprocedure is put in to use.


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Comcept uses different backup software in case of

disturbance in its TPS and other processes.

Php

LINUX

UNIX

LINUX ------------The software used as back end in comcept


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PAYROLL TPS

In comcept pay roll tps is designed to get information and

record of the employees and then calculated his or her annual

earnings. Its get information about the employee fromemployees department and from general ledger and sends it

toPay roll TPS from where it links that information with the

previous record and prepare a report which is forward to

management. Management takes notice the record of

employees efficiency to work and may declare addedbonuses or other incentives. This report is checked and

approved by the management and after which check is issuedto the employee and when the check is cashed the record is

up dated in the general ledger as well as the master pay roll

(Hub)


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Employee General Ledger

Management report Pay roll tps

Check passes by management Pay roll master file

(HUB)

Check issued to management

General Ledger

TPS IN COMCEPT

File HUB


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Employee recordAll employees are supposed to log in when they areentered in the comcept and log out on leaving by

tracing there thumb impression on biometrics device.

This device is connected with the HUB which

continually records there hours spent in the company.

The Comcept has their own set up named LN which

make a record of all transactions made by made by an

employee this help management to monitor the working

efficiency of an employee.

Employee log in

Bio metrics device Hub

Employee log out


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Relationship of MIS with TPS

Mis reports and summarizes the organizations basic

operations and these reports come from the basic transactionprocessing system. In case of comcept, the TPS of customer

identification and Pay roll provides the basic information about

organization activities. These activities are either summarizes

in the form of reports for then manager so that they can check

weteher the company is working properly or not. If there are

some flaws, then they can take control measures to fix these

flaws.

TPS MIS

Mis Files

Pay roll Pay roll TPS------- Pay rolls Data ofemployees

Customer CI TPS------------ Customer Data

Identification master file

EmployeeEmployee record---- Employee Data

Info master file

MIS

Report

Manager


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CONCLUSION

Limited use of information system

Training programs are not held widely

Strong back up system

Procurement dept has no information system

Rewards and bonuses are extensively given to

employees


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Recommendations

Continue development in information technology.

Develop and implement more training programs.

Shared incentive programs.

Shared purpose.

Top to bottom implementation process and new mind

sets company wide.Installation of information system in Procurement

department


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www.buzzle.com/articles/major_typesofsoftware.html

www.careerealism.com/

www.com_cept.com/

Mr. MUZAMIL AFTAB QURESHI (Instructor & Visit Conducting

Officer)

Mr. Tariq (human resource manager comcept)

Mr. Fahad Farooq (IT manager comcept)

Mr .Asif (marketing dept)
http://www.buzzle.com/articles/major_typesofsoftware.htmlhttp://www.buzzle.com/articles/major_typesofsoftware.htmlhttp://www.careerealism.com/http://www.careerealism.com/http://www.com_cept.com/http://www.com_cept.com/http://www.com_cept.com/http://www.careerealism.com/http://www.buzzle.com/articles/major_typesofsoftware.html


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Questionnaire

Is information system installed in your department?

Yes

No

In case of failure of information system are you able to work withoutit?

Yes

No

Comcept information system helps you in decision making?

Yes

No

Completing tasks by using information system is difficult for you?

Yes

No

After implementation of information system your department workefficiency is improved?

Yes

No


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Is information system decreases your empowerment?

Yes

No

Training of employees relating to the use of information system are

held widely in comcept?

No

Are you want that information system network in comcept will be

extended in whole organization?

Yes

No

comcept m-i-s

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