commission members · mr. harris explained that he solicited to more than one firm, but burns &...

SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITYREGULAR MEETING COMMISSION ACTIONS

WEDNESDAY, JANUARY 24, 2018

3: 00 P.M. (Closed Session, immediately followed by Open Session)

MAIN AUDITORIUM—Norton Regional Event Center

1601 East Third Street, San Bernardino, CA

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A regional joint powers authority dedicated to the reuse of Norton Air Force Basefor the economic benefit of the East Valley

Commission Members

City of ColtonMayor Richard A. DeLaRosa Present

Councilmember Jack R. Woods( alt) Present( In audience and closed

session)

City of Loma LindaCouncilmember Ovidiu Popescu, Secretary Present

Mayor pro tempore Phillip Dupper( alt) Absent

County of San BernardinoSupervisor James C. Ramos, Vice President Present

Supervisor Curt Hagman( alt) Absent

City of San BernardinoMayor R. Carey Davis, President Absent

Councilmember Fred Shorett Present

Councilmember Virginia Marquez( alt) Present

City of HighlandCouncilmember Penny Lilburn Present

Mayor Larry McCallon( alt) Present( In audience and closed

session)

Staff Members and Others PresentMichael Burrows, Executive Director Scott Huber, Legal Counsel,

Cota Cole, LLP

Alka Chudasama, Accounting Manager Jim Harris, Manager of Capital Projects

Mark Gibbs, Director of Aviation Liliana Valle, Airport Manager

Catherine Pritchett, Director of Administrative Jennifer Farris, Assistant Secretary of the CommissionServices

Mark Dennis, IT Manager Nicole Jews, Purchasing Supervisor

Regular Meeting Commission Actions SBIAA

January 24, 2018

The Regular Meeting of the San Bernardino International Airport Authority was called to order by VicePresident James C. Ramos at approximately 3: 01 p.m. on Wednesday, January 24, 2018 in the MainAuditorium of the Norton Regional Event Center, 1601 East Third Street, San Bernardino, California.

A. CALL TO ORDER/ ROLL CALL

Roll call was duly noted and recorded.

Members of the Commission and the public joined Mayor Richard De La Rosa in the Pledge of Allegiance.

B. CLOSED SESSION PUBLIC COMMENT

There were no closed session public comments.

C. CLOSED SESSION

Vice-President James C. Ramos recessed to closed session at 3: 01 p.m. Mr. Scott Huber, Cota Cole, LLP,read the closed session items as posted on the Agenda.

a. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)( 1) —Inland Valley Development Agency, the Successor Agency to the Inland ValleyDevelopment Agency, a joint powers authority/federal base reuse authority; San

Bernardino International Airport Authority, a joint powers authority, v. Michael Cohen,in his official capacity as the Director of the State of California Department ofFinance;DOES 1 through 50, inclusive, Sacramento County Superior Court Case No: 34-2016-80002374.

Let the record reflect that Closed Session Item C.b. was not discussed during closed session.

b. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1)—

Inland Valley Development Agency, a joint powers authority/federal base reuseauthority, and Inland Valley Development Agency as a Successor Agency, v. OscarValdez, in his official capacity as the County ofSan Bernardino Auditor—Controller/Treasurer/ Tax Collector; Michael Cohen, in his official capacity as theDirector ofState ofCalifornia Department ofFinance; and DOES 1 through 50,inclusive, Sacramento County Superior Court Case No. 34-2016-80002502.

c. Conference with Legal Counsel pursuant to Government Code Section 54956.9( d)( 1)—

Inland Valley Development Agency, the Successor Agency to the Inland ValleyDevelopment Agency, a joint powers authority/federal base reuse authority; SanBernardino International Airport Authority, a joint powers authority, v. Michael Cohen,in his official capacity as the Director ofthe State ofCalifornia Department ofFinance;DOES 1 through 50, inclusive, Sacramento County Superior Court Case No. 34-2016-80002615.

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January 24, 2018

d. Conference with Real Property Negotiator Pursuant to Government Code Section 54956. 8

Property: Hangar 795, San Bernardino International Airport

Negotiating Parties: David Graham, Director, on behalf of Unical Aviation, Inc.

David Reed, Principal, on behalf of Pulsar Aviation, Inc.

Michael Burrows, Executive Director, on behalf of SBIAA

Under negotiations: Instructions will be given to the SBIAA negotiator concerningterms and price.

e. Conference with Real Property Negotiator Pursuant to Government Code Section 54956. 8

Property: Portions of Former Norton AFB Parcel I-3

Negotiating Parties: Michael Burrows, Executive Director, on behalf of SBIAA

Jorge Medina, on behalf of GPP Global Holdings, Inc.

GPP-GH)

Under negotiations: Instructions will be given to the SBIAA negotiator

concerning terms and price.

Let the record reflect that Vice President James C. Ramos was not present during the discussion ofClosedSession Item C.f.

f. Conference with Real Property Negotiator Pursuant to Government Code Section 54956. 8

Property: Former Norton Air Force Base Building 680

Negotiating Parties: Michael Burrows, Executive Director, on behalf of SBIAA

Dan Munsey, Assistant Chief, Division 6, on behalf of the SanBernardino County Fire Department

Under negotiations: Instructions will be given to the SBIAA negotiator concerningterms and price.

D. REPORT ON CLOSED SESSION

Vice-President James C. Ramos reconvened the meeting at 3: 38 p.m. Vice-President Ramos asked Mr.Scott Huber, Cota Cole, LLP, if there were any reportable items. Mr. Scott Huber, stated that there wereno reportable items but should be noted that no action was taken, but direction was given for items C.a,C.c, C.d, and C. e. Closed session C.b. was not discussed. Vice-President James C. Ramos was not present

for the discussion on item C.f.

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January 24, 2018

E. ITEMS TO BE ADDED OR DELETED

There were no items to be added or deleted.

F. CONFLICT OF INTEREST DISCLOSliRE

1. Vice- President James C. Ramos stated Commission members should note the item(s) listedwhich might require member abstentions.

Vice- President James C. Ramos noted a conflict on closed session item C. f.

G. INFORMATIONAL ITEMS

Mr. Michael Burrows, Executive Director, presented the following informational items:

2. Informational Items

a. Executive Director' s Report [ PAGE#: 026]

b. Annual Airport Operations Update [ PAGE#: 027]

c. Full Scale Emergency Exercise [ PAGE#: 043]

d. Status of the Annual Audit [PAGE#: 050]

2b. Mr. Burrows, introduced Mr. Mark Gibbs, Director of Aviation, who referenced a

PowerPoint presentation entitled, " Annual Airport Operations Update - January 24,2018,"( as contained on pages 028- 042 of the Agenda packet) and provided a brief report.

2c. Mr. Burrows, introduced Liliana Valle, Airport Manager, who referenced a PowerPoint

presentation entitled," 2018 Full Scale Emergency Exercise", and provided a brief report.

In accordance with the Federal Aviation Administration ( FAA) requirements, Class- 1

Airports are required to conduct a Full Scale Emergency Exercise simulation every 3years. In collaboration with the San Bernardino County Fire Department and San ManuelFire Department, and East Valley Multi-Agency MCI Drill, the San Bernardino

International Airport will be conducting the 2018 Full Scale Emergency Exercise,February 28, 2018, from 10: 00 a.m. to 12: 00 p.m.

2d. Mr. Burrows noted that the annual audit is substantially complete and should be finalizedby the end of the month.

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January 24, 2018

H. COMMISSION CONSENT ITEMS

3. Register of Demands— January 24, 2018

4. Receive and file Treasurer's Report for November 30, 2017, for the San Bernardino

International Airport Authority( SBIAA)

Councilmember Virginia Marquez abstained from discussion of Agenda Item No. 5.

5. Approve Meeting Minutes: December 27, 2017

ACTION: Approve Agenda Item Nos. 3- 4

RESULT: ADOPTED [UNANIMOUSLY]

MOTION/SECOND: Popescu/ Shorett

AYES: De La Rosa, Lilburn, Marquez, Popescu, Ramos, and Shorett.

NAYS: None.

ABSTENTIONS: None.

ABSENT: None.

ACTION: Approve Agenda Item No. 5

RESULT: ADOPTED

MOTION/SECOND: Popescu/ Shorett

AYES: De La Rosa, Lilburn, Popescu, Ramos, and Shorett.

NAYS: None.

ABSTENTIONS: Marquez.

ABSENT: None.

I. COMMISSION ACTION ITEMS

6. Consider and adopt proposed budget adjustments for Fiscal Year 2017-2018.

Mr. Michael Burrows, Executive Director, provided a brief report on one budget adjustment,

referencing the" Proposed Budget Adjustments Table" found on page 070 of the Agenda Packet. Mr.Burrows explained that this budget adjustment will fund a new account which would appropriate funds

for initial deposits, materials, and services needed to begin planning and securing aerial and concertperformers for SBD Fest 2018.

ACTION: Consider and adopt budget adjustments reflected in the Proposed Budget Adjustment for

Fiscal Year 2017- 2018.

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January 24, 2018


MOTION/SECOND: Shorett/ De La Rosa


NAYS: None.

ABSTENTIONS: None.

ABSENT: None.

7. Approve award of a professional services agreement with Burns & McDonnell

Engineering, Inc. in an amount not to exceed$ 57,000.00 to perform preliminary planning

and design services for General Aviation Hangar C.

Mr. Jim Harris, Manager of Capital Projects, referenced an overhead entitled, " Airport Development

Concept— Airport Layout Plan( ALP)"( also included on page 073 in the Agenda Packet) and provided a

brief report on Agenda Item No. 7.

Councilmember Penny Lilburn asked Mr. Harris if only one firm responded to the Request of Proposal.Mr. Harris explained that he solicited to more than one firm, but Burns & McDonnell EngineeringCompany, Inc. was the only firm to submit a proposal.

ACTION: Approve award of a professional services agreement with Burns & McDonnell

Engineering Company, Inc. in an amount not to exceed$ 57,000.00 to perform preliminaryplanning and design services for General Aviation Hangar C.


MOTION/SECOND: Popescu/ Lilburn


NAYS: None.

ABSTENTIONS: None.

ABSENT: None.

8. Authorize the procurement of furniture from Office Solutions Business Interiors in an

amount not to exceed$ 37,630.44 and appropriate a contingency of 10% or$ 3, 763.04.

Ms. Nicole Jews, Purchasing Supervisor, provided a brief overview on Agenda Item No. 8. Ms. Jewsstated that approval of this item, will authorize purchase of new furniture for the maintenance buildingfrom Office Solutions Business Interiors for desks, office & stacking chairs, three & five drawer lateral

files, bookcases, break room tables and training tables.

ACTION: Approve the procurement of furniture from Office Solutions Business Interiors in an

amount not to exceed$ 37,630.44 and a contingency of 10% or$ 3, 763. 04.

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January 24, 2018


MOTION/SECOND: Marquez/ Shorett


NAYS: None.

ABSTENTIONS: None.

ABSENT: None.

9. Review status of the Action Plan for the San Bernardino Internationl Airport Authority

SBIAA) through June 30, 2018.

Mr. Michael Burrows, Executive Director, referenced a PowerPoint presentation entitled, " June 2018 —

Proposed Airport Focal Areas" ( also included on pages 104- 106 in the Agenda Packet) and provided a

brief report on Agenda Item No. 9.

This item was for discussion purposes only, no formal action was taken.

ACTION: Review the Action Plan for the San Bernardino International Airport Authority throughJune 30, 2018.

J. ADDED AND DEFERRED ITEMS

There were no added or deferred items.

K. OPEN SESSION PUBLIC COMMENT

There was no open session public comment.

L. COMMISSION MEMBER COMMENT

There were no Commission member comments.

M. ADJOURNMENT

There being no further business before the Commission, Vice-President James C. Ramos declared themeeting adjourned at 4: 09 p.m.

Approved at a Special Meeting of the San Bernardino International Airport Authority onThursday, March 1, 2018.

c•----)1"— N-;_

en er Farris

Assistant Secretary of the Commission

2/ 22/ 2018 12: 40: 14 PMPage- 7-

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