committee of the whole - 24 jan 2017bylaw no. 2159, 2016 for final reconsideration and adoption....

DISTRICT OF PEACHLAND

COMMITTEE OF THE WHOLE AGENDA

Council Chambers – Community Centre

4450-6th Street Peachland

Tuesday, January 24, 2017 at 9:00 A.M.

Mission Statement

Our Mission is to provide our taxpayers, residents and businesses with affordable quality services and to keep them apprised of and engaged in District affairs by conducting

ourselves in a transparent way

Page

1. CALL TO ORDER

2. AMENDMENTS TO AGENDA

3. APPROVAL OF THE AGENDA

4. PRESENTATIONS AND DELEGATIONS

A. Peachland Community Arts Council, Deborah Livingstone (10 min) Re: Civic Grant Application 2017

3 - 6

5. ADOPTION OF MINUTES

A. COTW Meeting minutes held Tuesday, January 10, 2017.

7 - 13

6. REPORTS / DISCUSSION

A. Review of the January 24, 2017 Regular Council Agenda

B. 2017 Financial Plan Capital Projects - Water, Sewer and Information Technology

7. OTHER BUSINESS

8. ADJOURNMENT

Polly Palmer Corporate Officer January 19, 2017

of 13

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AGENDA ITEM # 4.A.

Peachland Community Arts Council, Deborah Livingstone (10 mi... of 13

Please turn page over for additional organizations

CIVIC GRANT APPLICATIONS – SUMMARY & CRITERIA EVALUATION

November 2016

ORGANIZATION NAME

MIN. 6 MOS. OPERATION

BASED IN PEACHLAND

LOCAL & AREA MEMBERSHIP

MAJORITY OF

MEMBERS ARE

VOTING MEMBERS

APPLIED TO OTHER

FINANCIAL STATEMENT

FINANCIAL REPORT

(CURRENT YEAR TO

DATE)

BUDGET FOR NEXT YEAR

GRANT REQUESTED (MAX. $1,000

UNLESS EXEMPTED *)

Peachland Citizens’ Patrol

Yes Yes Yes N/A No Yes Yes Yes $2,400 (Exempt)

Peachland Community Policing Office

Yes Yes Yes N/A No Yes Yes Yes $1,750.00 (Exempt)

Peachland Historical Society

Yes Yes Yes Yes Yes Yes Yes Yes $ 9,000.00 (Exempt)

($756.36 paid by the District

for Shaw Cable)

Ambassador Society

Yes Yes Yes N/A No No Yes Yes $8,000 (Exempt)

Peachland Community Arts Council

Yes Yes Yes Yes Yes Yes Yes Yes $15,000 (Corrected)

Peachland Wellness Centre

Yes Yes Yes Yes Yes Yes Yes Yes $10,000

The Bridge Youth & Family Services Peachland Creative Playtime

Yes Yes Yes N/A No Yes Yes Yes $1,000

AG

END

A ITEM # 4.A

.

Peachland Com

munity Arts C

ouncil, Deborah Livingstone (10 m

i... of 13

November 30, 2016

ORGANIZATION NAME

MIN. 6 MOS. OPERATION

BASED IN PEACHLAND

LOCAL & AREA MEMBERSHIP

MAJORITY OF

MEMBERS ARE

VOTING MEMBERS

APPLIED TO OTHER

FINANCIAL STATEMENT

FINANCIAL REPORT

(CURRENT YEAR TO

DATE)

BUDGET FOR NEXT YEAR

GRANT REQUESTED (MAX. $1,000

UNLESS EXEMPTED *)

Peachland Boxing Club

Yes Yes Yes Yes Yes No

Submitted Bank

Statement for 2016

Yes

No Submitted Expected total cost for 2017

$1,000

Silver Lake Forest Education Society

Yes No

(just outside Peachland

boundaries)

No N/A Yes Yes No

(No year to date report)

No $1,000

AG

END

A ITEM # 4.A

.

Peachland Com

munity Arts C

ouncil, Deborah Livingstone (10 m

i... of 13

THE CORPORATION OF THE DISTRICT OF PEACHLAND

Committee of the Whole Meeting Minutes Held Tuesday, January 10, 2017 at 9 AM

In the Council Chambers – Community Centre

PRESENT: Mayor Fortin, Councillors Condon, Kent, Schierbeck, Thom and Vucinovic CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Director of Community Services Cheryl Wiebe Fire Chief Dennis Craig Members of the Public Members of the Media

ABSENT: Councillor Cunningham

CALL TO ORDER

Mayor Fortin called the meeting to order at 9:14 a.m.

AMENDMENTS TO AGENDA

Nil

APPROVAL OF THE AGENDA

MOVED by Councillor Schierbeck: COTW-10/01/17-001 THAT the agenda be approved as presented

CARRIED.

BC HYDRO WEST KELOWNA TRANSMISSION LINE PROJECT UPDATE

PRESENTATIONS AND DELEGATIONS

Sue Foster and Sabrina Locicero of BC Hydro gave a presentation regarding an update to the West Kelowna Second Transmission Line Project. It was noted that: The 5 proposed alternate routes have been narrowed down to the following 2 options: The leading alternative is #2 from Westbank to the Nicola Substation

Safety, environmental, cost and socio economic impacts are low to moderate risk/ impact

The other alternative is #3 to FortisBC

Safety, environmental, cost and socio economic impacts are moderate risk Both alternative 2 and 3 will continue to be studied in the next stage of the project to confirm a preferred alternative. Project timeline:

Decision on preferred alternative expected to be made in 2017/2018

Next round of Public Open Houses anticipated for fall 2017

Service date predicted for 2020

AGENDA ITEM # 5.A.

COTW Meeting minutes held Tuesday, January 10, 2017. of 13

COTW Meeting Minutes January 10, 2017 Page 2

BC HYDRO WEST KELOWNA TRANSMISSION LINE PROJECT UPDATE- CONTINUED

Discussion ensued relative to:

Inquired as to why the alternate route doesn’t parallel the existing line o Most of the line will be parallel except in the higher wildfire risk

areas MOVED by Councillor Vucinovic: COTW-10/01/17-002 THAT the West Kelowna Transmission Line Project Update presented by BC Hydro, be received for information.

CARRIED. ADOPTION OF MINUTES

COTW MEETING MINUTES

Discussion ensued relative to a potential two-year grace period for the Development Cost Charge Bylaw. It was noted that it is unknown at this time. Discussion further ensued relative to whether the removal of the tree on Sanderson Road will be done by BC Hydro. It was noted that it is unknown at this time. MOVED by Councillor Schierbeck: COTW-10/01/17-003 THAT the COTW Meeting minutes held Tuesday, December 13, 2016 are approved as presented.

CARRIED. REPORTS / DISCUSSION

2017 CIVIC GRANT APPLICATION REVIEW DEPARTMENT REPORTS

Director of Finance, Doug Pryde presented the 2017 Civic Grant Applications for budget review. Discussion ensued relative to concerns of Peachland’s long term grant support for an organization (Silver Lake Forestry Camp) that is outside of Peachland boundaries. Discussion ensued relative to Operations Department report:

Inquired about the leak detection program:

The District will use the same Urban Systems methodology that identified the original problem to determine whether the unaccounted water has been corrected.

Urban Systems will provide a report that follows up on the original identified problem, what has been corrected and what the current leak problem is.

LEASE AGREEMENT - PEACHLAND SENIORS' SUPPORT SOCIETY

CAO, Elsie Lemke presented the lease agreement between the District of Peachland and the Peachland Seniors' Support Society, for four properties located at 4415, 4431, 4445 and 4461 6th Street. The lease supports the construction of an affordable seniors’ housing complex. It was further noted that:

The exact numbers of units are still being finalized

The project is receiving a capital grant of $5 million from BC Housing

Construction will start in the middle of 2017 and expected to be completed by the end of 2018

Lease will be registered March 1, 2017

At the end of the 60 year term the building reverts back to the District of

AGENDA ITEM # 5.A.



LEASE AGREEMENT - PEACHLAND SENIORS' SUPPORT SOCIETY – CONTINUED

Peachland

Open House is being held on February 9th 2017 4:00 p.m. – 7:00 p.m. at the Community Centre

Discussion ensued relative to:

The 4 Lots on 6th St. will be amalgamated

Assurance of the upkeep of maintenance over the 60 years o The Peachland Seniors’ Support Society must enter into an

operating agreement that stipulates the standard of care that BC Housing sets out

A time to build clause is in the lease requiring action after a certain trigger MOVED by Councillor Schierbeck: COTW-10/01/17-004 THAT COTW recommends that Council approves the Lease as presented between the District of Peachland the Seniors' Support Society, for the properties described as follows: Lot A, District Lot 490 Osoyoos Division District Plan 22267 Lot B, District Lot 490 Osoyoos Division Yale District Plan 22287 Lot 1, District Lot 490 Osoyoos Division Yale District Plan KAP 63986 Lot 2, District Lot 490 Osoyoos Division Yale District Plan KAP63986 and authorizes the execution of the Form C (Section 233) Charge, General Instrument.

CARRIED.

2017 REVENUE ANTICIPATION BYLAW NO. 2159, 2016 PUMPER TRUCK REPLACEMENT - EARLY BUDGET APPROVAL

Director of Finance, Doug Pryde presented the 2017 Revenue Anticipation Bylaw No. 2159, 2016 for final reconsideration and adoption. MOVED by Councillor Condon: COTW-10/01/17-005 THAT COTW recommends that Council give final reconsideration and adoption to the Revenue Anticipation Bylaw No. 2159, 2016.

CARRIED.

Fire Chief Dennis Craig presented a report regarding an early budget request for replacement of the pumper truck. There is a considerable wait time for the manufacture of a replacement pumper truck; thus, it should be ordered immediately. The pumper truck is estimated to cost $620,000, with the majority of the funds already in the Fire Department Equipment Reserves. The District will need to make a minimum reserve contribution to make up the difference in the amount of $53,374 as part of the 2017 Budget process. Discussion ensued relative to the reason for early budget approval is to permit the Request For Proposal to be released. MOVED by Councillor Schierbeck: COTW-10/01/17-006 THAT COTW recommends that Council give early budget approval to the replacement of Pumper 21 in the amount of $620,000.00.

CARRIED.

AGENDA ITEM # 5.A.



BYLAWS Director of Planning and Development Services, Cory Gain presented the following bylaws for final reconsideration and adoption:

Building Bylaw No. 1574, Amendment Bylaw No. 2160, 2016

Bylaw Notice Enforcement Bylaw No. 2119, Amendment Bylaw No. 2161, 2016

Fees and Charges Bylaw No. 1979, Amendment Bylaw No. 2162, 2016

Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2163, 2016

It was noted that the bylaws reflect the changes made in the new Zoning Bylaw No. 2100, 2014 effective January 1, 2017. MOVED by Councillor Vucinovic: COTW-10/01/17-007 THAT COTW recommends that Council finally reconsider and adopt of the following bylaws:

Building Bylaw No. 1574, Amendment Bylaw No. 2160, 2016

Bylaw Notice Enforcement Bylaw No. 2119, Amendment Bylaw No. 2161, 2016

Fees and Charges Bylaw No. 1979, Amendment Bylaw No. 2162, 2016

Subdivision and Development Servicing Bylaw No. 1956, Amendment Bylaw No. 2163, 2016

CARRIED. Councillor Condon OPPOSED.

BUSINESS LICENSE BYLAW NO. 2157, 2016

Director of Planning and Development Services, Cory Gain presented the Business License Bylaw No. 2157, 2016 for final reconsideration and adoption. Discussion ensued relative to:

Opposed to the licensing of Garden Suites and Secondary Suites

Concerned about the fee structure MOVED by Councillor Vucinovic: COTW-10/01/17-008 THAT COTW recommends that Council finally reconsider and adopt Business License Bylaw No. 2157, 2016.

CARRIED. Councillor Schierbeck OPPOSED.

Councillor Thom OPPOSED.

SIGN BYLAW NO. 2158, 2016

Director of Planning and Development Services, Cory Gain presented Sign Bylaw No. 2158, 2016 for final reconsideration and adoption. MOVED by Councillor Condon: COTW-10/01/17-009 THAT COTW recommends that Council finally reconsider and adopt Sign Bylaw No. 2158, 2016.

CARRIED.

BYLAW NO. 1375, AMENDMENT BYLAW NO. 2047, 2015

Director of Planning and Development Services, Cory Gain presented Bylaw No. 1375, Amendment Bylaw No. 2047, 2015 for third reading consideration. The bylaw amends the zoning from A-1 Rural Agricultural to R-3 Multiple Family Low Density at 5930 Columbia Avenue for the purpose of building 97 residential units.

AGENDA ITEM # 5.A.



BYLAW NO. 1375, AMENDMENT BYLAW NO. 2047, 2015

It was noted that the bylaw was reviewed at a Public Hearing held December 13, 2016.

MOVED by Councillor Vucinovic:

COTW-10/01/17-010 THAT COTW recommends that Council give third reading consideration to Zoning Bylaw No. 1375, Amendment Bylaw No. 2047, 2015; AND THAT staff forward Zoning Bylaw No. 1375, Amendment Bylaw No. 22047, 2015 to the Ministry of Transportation and Infrastructure for their approval.

CARRIED.

OFFICIAL COMMUNITY PLAN (OCP) BYLAW NO. 1600, AMENDMENT BYLAW NO. 2147, 2016

Director of Planning and Development Services, Cory Gain presented the Official Community Plan (OCP) Bylaw No. 1600, Amendment Bylaw No. 2147, 2016 for third reading consideration. the proposed bylaw supports the removal of the requirement to complete an "Upper Princeton Area Sector Plan" from the OCP for the area described as "Upper Princeton" including 4956 Princeton Avenue.

It was noted that The bylaw was reviewed at Public Hearing held Tuesday, December 13, 2016. MOVED by Councillor Schierbeck:

COTW-10/01/17-011 THAT COTW recommends that Council give third reading consideration to Official Community Plan Bylaw No. 1600, Amendment Bylaw No. 2147, 2016.

CARRIED.

ZONING BYLAW NO. 1375, AMENDMENT BYLAW NO. 2145, 2016

Director of Planning and Development Services, Cory Gain presented Zoning Bylaw No. 1375, Amendment Bylaw No. 2145, 2016 for final reconsideration and adoption. The bylaw amends the zoning from P-1 Park and Open Space to R-1 Single Family Residential to allow for the creation of five urban-sized residential lots located in the bend in the Coldham Road southwest of the intersection with Trepanier Bench Road.

Discussion ensued relative to provincial approval requirements, as the property is located within 800 metres of the Highway.

MOVED by Councillor Kent:

COTW-10/01/17-012 THAT COTW recommends that Council finally reconsider and adopt Zoning Bylaw No. 1375, Amendment Bylaw No. 2145, 2016.

CARRIED.

ZONING BYLAW NO. 1375, AMENDMENT BYLAW NO. 2151, 2016

Director of Planning and Development Services, Cory Gain presented Zoning Bylaw No. 1375, Amendment Bylaw No. 2151, 2016 for final reconsideration and adoption. The bylaw amends the zoning from P-2 Community Institutional to R-1 Single Family Residential at 5876 Columbia Avenue.


COTW-10/01/17-013 THAT COTW recommends that Council finally reconsider and adopt Zoning Bylaw No. 1375, Amendment bylaw No. 2151, 2016.

CARRIED.

AGENDA ITEM # 5.A.



RECESS RECONVENED

The meeting recessed at 10:20 am The meeting reconvened at 10:33 am

PARKS REGULATION BYLAW NO. 2089, AMENDMENT BYLAW NO. 2156, 2016

Director of Community Services, Cheryl Wiebe presented Parks Regulation Bylaw No. 2089, Amendment Bylaw No. 2156, 2016 for final reconsideration and adoption. The amendment allows for the exemption of one memorial bench to continue the practice of placing flowers on the bench.

It was commented that although some Council members were not in favour of permitting an exception to the memorial benches, they will support the bylaw amendment, because the initial decision was passed by Council.

MOVED by Councillor Vucinovic:

COTW-10/01/17-014 THAT COTW recommends that Council finally reconsider and adopt Parks Regulation Bylaw No. 2089, Amendment Bylaw No. 2156, 2016.


POLICY AMENDMENT - DONATION OF CASH OR GOODS AND SERVICES FIN - 090

Director of Community Services, Cheryl Wiebe presented an amendment to Policy FIN - 090 Donation of Cash or Goods and Services to reflect changes made in Parks Regulation Bylaw No. 2089, Amendment Bylaw No. 2156, 2016 to allow for the exemption of one memorial bench to continue the practice of allowing flowers on the bench.

It was commented that although some Council members were not in favour of permitting an exception to the memorial benches, they will support the policy amendment, because the initial decision was passed by Council.


COTW-10/01/17-015 THAT COTW recommends that Council amend FIN-090 Donation of Cash or Goods and Services policy by adding section 7 f. Exceptions to section 7 – “Recognition of Gifts” – are identified in Schedule B of the Parks Regulation Bylaw No. 2089, Amendment Bylaw No. 2156, 2016.


SILGA MOVED by Councillor Schierbeck:

COTW-10/01/17-016 THAT the Southern Interior Local Government Association (SILGA) letter regarding call for nominations be received; and

THAT COTW recommends that Council nominate Councillor Thom for the Southern Interior Local Government Association executive board.

CARRIED.

SILGA - CALL FOR RESOLUTIONS

It was discussed that Council will continue to support the Invasive Muscle Program.

MOVED by Councillor Condon:

COTW-10/01/17-017 THAT the Southern Interior Local Government association (SILGA) letter regarding resolutions for the 2017 Convention be received for information.

CARRIED.

AGENDA ITEM # 5.A.



OTHER BUSINESS

ADJOURNMENT MOVED by Councillor Condon:

COTW-10/01/17-018 THAT the meeting be adjourned at 10:45 a.m.

CARRIED.

Certified Correct.

Corporate Officer Mayor

Dated at Peachland, B.C. This 24th day of January, 2017.

AGENDA ITEM # 5.A.


committee of the whole - 24 jan 2017bylaw no. 2159, 2016 for final reconsideration and adoption....

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