committee on committees (coc) ay 2016-17 final report ... · committee on committees (coc) ay...

Committee on Committees (CoC) AY 2016-17 Final Report

Members:

Conred Maddox (Chair)

Ann Abeshima

Erica Balbag-Gerard

Shidong Kan

Guy Shibayama

Jenny Wong, the only returning member, had to decline serving the second year of her term due to

personal reasons. Ann Abeshima volunteered to fill the Tech II position.

Conred Maddox assumed the role of the chair. The committee learned that the CoC charter and

guidelines are outdated, as the charter had not be revised since 2006. Consequently, the committee had

to rely on Brent Rubio (former CoC chair) for guidance.

Over the course of the fall 2016 semester, the CoC updated the 2016 committee list with respect to

faculty – retirement, new hire, additions of committees and demise of committees, changes in

committee configurations.

Committees removed from list:

Campus Leadership Team (CLT)

o Divided into Administrative Services Group (ASG) and Student Success Committee (SSC)

Committees added to list:

HCC International Education Committee (HIEC)

Administrative Services Group (ASG) (appointed)

Student Success Committee (SSC) (appointed)

Committee department representation changes:

Employment Training Center – removed

ASUH-HCC changed name to Student Government

Issues:

Many appointed committee positions unfilled

o CoC sent emails reminding division chairs/supervisors/deans/chancellors

With guidelines for determining which governance committee was up for voting or who should

be on the candidate list, the CoC made several mistakes with regards to printing appropriate

lists and the membership on that list. Thanks to former CoC members and colleagues from

differing division making suggestions, the CoC remedied the errors.

o Suggestions for revision of charter

Create What if? Guidelines that outline contingencies

If the UC-LA’s FSEC rep is continuing, then no members from UC-LAs

should be on list.

Concern raised as to the makeup of a large department: Should one of

the departments under UC be allowed to vote for a different UC

department’s rep, e.g., should Language Arts and Math and Natural

Sciences be allowed to vote for the UC-Humanities rep on a governance

committee?

o Student Services submitted a proposal to UHPA to change in the number of members

serving on the SS DPC from five to three as they were having a hard time filling the

positions with the appropriately ranked SS member due to retirement and part-time

hires.

Considering DPC membership requirements with respect to ranking (UC – at least three of the

five members must be rank 4 or 5), the CoC will provide ballots for the below groups first week

of f2017 semester. Because those who may get a promotion of tenure cannot be counted until

August when the promotion is official, the can be included on the DPC ballot. This makes it

difficult to meet the must be rank 4 or 5 guideline; consequently, waiting until August (DPCs

start meeting in October) allows the CoC to provide a ballot that meets the various charter

guidelines

o Academic Support (provided DPC ballots sp17 per AS charter requirements)

o Tech I

o Tech II

o University College

o Student Services

o PCATT

With administrative changes, faculty changing campuses, and an impending contract renewal

dossier, three of the first term CoC members will step down this year.

Erica Balbag-Gerard – dossier

Shidong Kan - will take on grant management and space program

Guy Shibayama – Interim Tech I Dean

o New members:

Norman Tekaya

Sterling Foster

Ina Miller-Casubug

o While each contributed and will be missed, the CoC membership will return to being

staggered; which eliminate the CoC having five first term members.

Issues to be addressed during CoC charter/guidelines revision

o Improve guidelines for producing ballots for governance committees

Determine who is first term, from which department, and eligibility; omit

division if represented on a committee

Where to print/paper

Improve communication pipeline for changes in committee structure, charter

amendments, & retirement.

The CoC charter dictates it must notify “committees of the deadlines to

complete the mid-year and end-of-the- year reports to FSEC, collects the

reports for the FSEC chair” (CoC Charter: revised Fall 2015).

Determine why a mid-year report and if necessary

Create General AY yearly report template

Discuss ways to improve participation

Committee on Committees (COC) minutes AY 2016-17

Fri Sep 9, 2016 1:00pm – 2:00pm

CoC meeting - B-7-520 Present: Red (chair), Guy Shibayama, Ann Abeshima, Shidong Kan, and Erica

Balbag-Gerard

Members discussed how to approach preparing the ballots and issuing them.

Thu Jan 19, 2017 2:00pm – 3:00pm

CoC meeting - Present: Red (chair), Guy Shibayama, Ann Abeshima, Shidong Kan, and Erica Balbag-

Gerard

Members created timeline:

1/20/2017 – update faculty list-Monique HR

2/20/2017 – update ballots

3/12/2017 – review ballots

4/10/2017 – distribute ballots

4/21/2017 – ballots submitted

Mon May 1, 2017 2:00pm – 3:00pm

CoC meeting - Present: Red (chair), Guy Shibayama, Ann Abeshima, and Erica Balbag-Gerard

Members organized and counted ballots

Members recognize still need Math/Natural Science (M/NS) and Tech 1 (T1) FSEC reps. Printed the 12

M/NS ballots and placed in mailboxes HonCC mailroom with due date Mon, 5/8. Sent email to 38 T1

members to vote through email. Notified group to hit “reply” and not “reply all” to maintain anonymity

of voters.

Email exchanges:

Aloha John (AsTF) and Steven (CCIE), The CoC is responsible for requesting AY 2016-17 reports from FSEC sub-committees. You are listed as the chair; consequently, the CoC is requesting the AY 2016-17 report for your respected committee. The CoC recognizes that you may be on vacation; thus, please submit your AY report no later than Sept. 11 2017. Thank you, ...red...

Steven Shigemoto May 30 (2 days ago)

to me, John

Red, Neither of these bodies is a subcommittee of FSEC. CCIE is a J3 committee and the AcTF and AsTF are its subcommittees.

Aloha John (AsTF) and Steven (CCIE),

The CoC is responsible for requesting AY 2016-17 reports from FSEC sub-committees. You are

listed as the chair; consequently, the CoC is requesting the AY 2016-17 report for your respected

committee. The CoC recognizes that you may be on vacation; thus, please submit your AY

report no later than Sept. 11 2017.

Thank you,

...red...

to Steven, John

Aloha Steven, Thanks. As a joint committees with FSEC, wouldn't they still be responsible for AY reports with respect to accreditation. I am just asking as the guideline in the CoC charter states, the CoC " Notifies committees of the deadlines to complete the mid-year and end-of-the- year reports to FSEC, collects the reports for the FSEC chair." If this doesn't include the AsTF and CCIE, then no worries. I am still trying to figure out the CoC charter that hasn't been revised since 2006.

Thanks for your response, ...red... Hi Red, I'm looking at DPC procedures and seeing that term of office is one year, though this can be extended for another year. I was hoping to be off the committee this year as I served as Chair this past year and now have other responsibilities, but I also see that all members from last year's DPC are still listed this year. Is there a way to take my wishes into consideration here? Thanks, Fumi *****************************************

Conred

Maddox <[email protected]>

11:02 AM (23 hours ago)

to Fumiko

Aloha Fumi, I got you covered. The CoC will put out UC DPC ballots the first week (maybe 2nd week) to replace the current DPC members. Have a great summer! ...red...

Fumiko Takasugi 11:03 AM (23 hours ago)

to me

Awesome. Thanks for being on top of things. Fumi

Ann Abeshima

May 19 (13 days ago)

to me, Shidong, Erica, Guy

Hi all,

Whew! That was an adventure! It was a little harder than I expected it to be (but fun, too). Lots of people

volunteering for some committees and no one for others- go figure.

If I messed everything up, I apologize in advance.

I put a little red on all the committees I revised. I did not touch the committees we voted on or the admin kind. I

put notes at the bottom of each committee:

those who were on the committee in 2016-2017 but did not turn in a survey for 2017-2018

other faculty who are interested in the committee and I wasn't sure who to choose

Here are a couple of other things I was thinking about:

For CoC- should we put in Norman from Tech 1 so we have more diversity? There are 3 faculty from UC right now. Nothing against UC, but.. :)

For Health and Safety Committee- Kenton Short and Marilyn Ito Won replaced the others from that department because those who were there before did not turn in a survey. I put "(cont.)" on those who chose the committee and are continuing. But everyone else on the committee did not turn a survey in. Chulee sent us this roster at the end of the Spring semester for any revisions or changes, so we may want to check with her if there are. I also changed Dean for both Tech ! and II.

International Education Committee- The members are supposed to have staggered two year terms- Rheta Kuwahara, Steven Chow, Alapaki Luke and Bed Paudyal (volunteer) may still need to be on, but I am not sure because there is no info on committee assignments from 2015-2016.

FDC- The members are supposed to have staggered two year terms. Gaynel Buxton did not select FDC as choice, but 2017-2018 will be her second year. David Mederios did not turn survey in, but 2017-2018 is his second year. I left both names on.

RRC- The members are supposed to have two year terms. Jeffery lane, Melodee Himuro, Shanon Miho did not turn in a survey, but 2017-2018 is their second year. I left these names on.

I did not review the list to see if one person was on four committees that they selected vs. someone else on

one committee even though they selected four. I can do that once we have all the names in.

Ok, please let me know what the next steps will be.

Thanks.

Ann Abeshima

May 25 (7 days ago)

to me, Shidong, Erica, Guy

Hi Red,

Hope you are enjoying your summer.

I know we have been working hard on the CoC stuff and there is more to do. However, I just wanted to let you

know that I will be MIA for a few weeks. Going on a trip! I will be back in mid June and can resume

any CoC responsibilities then. I hope that will not cause too much of an inconvenience.

Thanks.

Guy Shibayama

May 25 (7 days ago)

to Ann, me, Shidong, Erica

Ann,

Sorry for not responding to your other correspondence. Thank you for going through the lists and identifying the

needs. I have been mentally MIA for quite sometime, and will be physically MIA starting next week Wednesday

until I return for double duty on June 15. Have a safe trip.

Conred Maddox <[email protected]>

May 25 (7 days ago)

to Guy, Ann, Shidong, Erica

Aloha All,

Ann, thank you for all your effort to complete the list. I will spend this afternoon reviewing and then posting

a tentative list, as many questions can't be answered until fall begins.

I agree with Ann, in that Norman should be one of the replacements, and so it is.

I have heard that Sterling Foster and Eric Shaffer are interested, so we can decide from there.

I will slowly review the CoC charter and make some suggestions that can be discussed when we have

determined the rest of the committee members.

Thanks to each of you, Erica, Ann, Shidong, and (Dean) Guy (LOL) for finding time to work on this committee.

I appreciate what I have learned and the collegiality shared!

...red...

Hi Red,

Nice to see you last Friday in the FSEC meeting, but so sorry that we didn't have time to chat.

I volunteered myself in several committees, but was committed in other demanding tasks later. In order to do a

quality work, it might be the best for me to not serve on all three committees that I volunteered for. I would

prefer to only serve on DEAC committee since I have some ideas about teaching online courses.

Thanks


May 17

to Shidong, Ann

Aloha All,

With grades submitted, I wish each of you some time to relax!

With Guy becoming Dean, Erica's dossier, and Shidong's full schedule, it seems we will replace all three

on CoC. This works out, as it means three members will continue the next semester, and returns the

committee membership to staggered two year terms.

So when you are reviewing surveys, we need to fill three positions on CoC. I know Eric Shaffer is interested

and marked the CoC as his first choice. This doesn't mean he has to be on the committee if others chose

before him; but it would be good to have someone who wants to be on the committee.

I am finishing the div chair and dean updates, as well identifying committees where the members are appointed

so we can email the chairs/deans at the beginning of fall 2017 today. I will reshare the CoC list when I am

finished.

Hope all of you are doing well!

...red...

Ann Abeshima

May 17

to me

Hi Red,

Sorry, I am only getting to this now. I had a lot of stuff to wrap up this semester, more than usual!

I am ready to help update the Committee Assignment list but I have one question before I start. For those

committees that do not have term limits, do we start the committees from no participants? Start from scratch

and add the faculty interested for the next academic year? For example, the Sustainability committee has a

bunch for participants for 2016-2017, but if we only post those who are interested from the most recent

surveys, there will only be several members. A lot of the people currently on the committee did not turn in

surveys.

Also, I need to know which committees have more than one year terms, right?

Please let me know.

Ann



to Ann

The way I understand the surveys is we fill those that are on the surveys except for those with stars. The ones

with stars (on survey) are filled by chancellors, deans, or chairs; this suggests we send them a list with those

who showed interest in the committee and ranking, and they make the decisions as to if and which committee

the person(s) will be on.

Committees like Student Success Council are selected outside of the surveys, They are on CoC committee list

so there is record.

As far as Sustainability Committee goes, I had to reach out last semester to fill the roles. It seems we may have

to email those who didn't submit surveys that are on Sustainability committee to see if they want to remain.

I think most committees are two year terms. I will share each committee's charter when I have chance. There

is at least one committee (Faculty Development Committee) where the chair is a three year term.

All we can do is slog through the list; with all the admin changes, solving the mystery of CoC list will continue

throughout the summer and fall semester.

Hope this answers your questions...

...red...

Ann Abeshima


to me

Thanks Red,

I will take a shot at it. I will not delete those who have not turned in surveys, but will put them on another list so

we can email them later. I will also double check which committees are two year terms.

I have time to do this today. I will try and get the whole list done as I am sure Guy, Shidong and Erica have

other things to tend to.

I will email you again later.

John Vierra

May 16

to me, Sally

Aloha Red,

You may have already discussed with Sally but I wanted to follow up and confirm that Sally will be able to

continue to serve as the Tech II representative on the CPC. I reached out to Tech II faculty and no one

responded. Sally and I also discussed that if no one wanted to represent Tech II she would like to continue as

our representative. Sally is a great representative and I support her fully.

John

On Thu, May 11, 2017 at 8:47 AM, Sally Dunan <[email protected]> wrote:

John,

Yes, COC has to provide names for CPC volunteers to FSEC Chair and FSEC Chair has to discuss with CPC

Chair to choose the representative.

So, if you only have my name as a potential representative for the next 2 years, Red needs to know that.

He also needs to know that I really would not be able to take on other major committee assignments (such as

FSEC) concurrently with CPC. So, if my name ended up on another major committee list based on votes, that

would need to be revisited also. I don't know that it has, but I don't know that it hasn't.

Thanks,

Sally

On 5/11/2017 8:21 AM, John Vierra wrote:

Hi Sally,

I haven't gotten any replies so I'll discuss with COC and let you know. Thank You!

John

On Tue, May 9, 2017 at 5:16 PM, Sally Dunan <[email protected]>wrote:

John,

I put on my survey that I am still willing to be on CPC, if no one else is willing. However, I have been on CPC

for quite awhile and want to allow for others to become more familiar with curriculum process.

Thanks,

Sally

On Tue, May 9, 2017 at 16:20 John Vierra <[email protected]> wrote:

Aloha Tech II,

mailto:[email protected]



The end of spring semester madness is in full force and summer is around the corner but before you go will you

consider serving on the CPC. I am working with Red Maddox from Committees on Committees to find a Tech

II faculty member to serve on the Committee on Programs and Curricula for next academic year. Please let me

know if your willing as soon as possible.

-John Vierra,


May 17

to John, Sally

Wonderful!!!

That makes my life easier!

I am working on finding an FSEC rep to finish you last term. I am reviewing who is on what committees to see

if I can minimize the number so the person isn't overloaded with committees.

Is it OK to list Sally as first term and have her continue for the two year elected term? Of, is this just for this

year?

Thanks again!

...red...

Sally Dunan

May 17

to me, John

Red,

A full two year term is fine.

Thanks,

Sally

Janina Martin

May 12

to me, John

Aloha Red,

Could you please help us to find a replacement for FSEC to represent TECH II since John can no longer serve

as he is the Division Chair?

Mahalo,

Nina

Janina Martin

May 15

to me

Aloha Red...

Just checking to see if you got this message?

Looks like we are in desperate need of a System Chair. Those who I know could afford to serve were

absolutely stalwart in their refusal. I would feel bad for Anson if the group dumped the responsibilities on his

back!!

Thanks!

Nina


May 15

to Janina

Aloha Nina,

I am going through the committee lists and the tech II list to see who is on what committee. My goal is to find a

few who we can offer less committees (I will have to move some others around) to serve John's remaining

year. As far as someone to fill the system chair, I will do the same; review final-term FSEC members'

committee assignments to see where the CoC can alleviate some committee assignments to free up some time

to serve as system chair.

It will take a couple of days.

I will get back to you.

...red...


May 11

to Guy, Erica, Ann, Shidong

Aloha All,

Mahalo to each you for taking time out of your busy days to work on updating the CoC list!!!

Guy took time to visit me so we could determine an approach to updating the list.

I will update the list with respect to the dean changes Erica Lacro announced in her email.

Guy and whoever has the time will go through the updated committee list (see attached-most recent update).

*Identify those who are continuing (since most committees are two year staggered), then use the updated

spreadsheet. Ann shared it, but here is the link:

(https://docs.google.com/spreadsheets/d/1oGDmOdHub6LYtLc0O1JLBfIALVx9QEcXFR3YE--

HWY4/edit?ts=590c2011#gid=1287125876)

that Ann did a great job inputting to determine who selected the committee on the surveys.

*It should be the person who selected the committee as his/her first choice; but be wary of how many

committees the person may be on. (Use "control F" to find the number of times the person's name shows up on

the list).

https://docs.google.com/spreadsheets/d/1oGDmOdHub6LYtLc0O1JLBfIALVx9QEcXFR3YE--HWY4/edit?ts=590c2011#gid=1287125876

https://docs.google.com/spreadsheets/d/1oGDmOdHub6LYtLc0O1JLBfIALVx9QEcXFR3YE--HWY4/edit?ts=590c2011#gid=1287125876

*Since few, if any, will check the list when we post it next week, we should plan to email the different committee

groups with updated lists in the fall.

Congratulations to Guy for his opportunity as Tech I Dean! This means that we will need at least one person to

fill his position on CoC (as well as any other committee that isn't designated as Tech I dean) and possibly one

to fill Erica's place since she will be in the midst of composing a dossier.

This will work out to an advantage for the CoC as at least two members will continue into the following AY.

Ann Abeshima

May 11

to me, Guy, Erica, Shidong

Hi Red,

Sounds like we are almost near an end (for now). Whoohoo!

I will have time (not tomorrow, but this weekend) to look through the updated committee list. Should we just

make the changes on the word doc and email it? I see the 2016-2017 committee assignments and the

volunteer survey (what everyone ranked), but not sure what to do next.

If you have time to clarify, I would appreciate it. I know everyone is busy with last day stuff tomorrow.

Ann


Apr 25

to Erica, Guy, Shidong, Ann

Aloha,

With the final (SS DPC ballots) being submitted tomorrow (Wed. 4/26), hopefully we can meet Fri (4/26) - pick a

time- to divide and caculate.

With FSEC meeting May 12, it seems we should count the FSEC, DCC, and AS/SS DPC ballots first. so that

we can apprise those who get elected accordingly.

Also, I have a question that arose as to what constitutes eligibility.

Shaleen Nakamoto Levine asked if "a full-time, non-tenure track instructor in American Studies" is still

eligible. Because she was surprised to see her name on the list, it seems she isn't eligible.

She was put on the list because the list Jennifer Higa-King included her on the list she sent to me at my

request.

What do you all think?

I checked the CoC charter and found nothing that defined eligibility.

Thanks,

...red...

Guy Shibayama <[email protected]>

Apr 25

to me, Erica, Shidong, Ann

Red,

I have Friday morning open as I have not heard anything about us having to attend the Ho ala Hou cohort 2

activities. I have screening committee interviews from 1:00 p.m. Monday I am open to 12:00 p.m. and free

from 2:00 p.m. Let me know.

On the eligibility issue, I am a full-time, non-tenure faculty and cannot serve on the DPC or TPRC, but have

served on FSEC and DCC.

Thanks, guy


Apr 25

to Guy, Erica, Shidong, Ann

Should I create a "WhenIsGood" Survey?

Short of 11:30-1 when I am in class, I should be able to accommodate any time frame.

Thanks,

...red...


Apr 25

to me, Erica, Shidong, Ann

Red,

Perhaps a WhenisGood survey would help with scheduling the meeting.


Apr 25

to Guy, Erica, Shidong, Ann

Here we go:

WhenIsGood

http://whenisgood.net/wf9q5tg

when you have time, please complete.

Mahalo,

...red...

Ann Abeshima <[email protected]>

Apr 25


Hi Red,

How much time do you think the meeting will take? We have to go through all the ballots, right?

Ann


Apr 25

to Ann, Guy, Erica, Shidong

Aloha,

Actually, what I think may work best is for us to divide the ballots according to FSEC, DCC, DPC, and surveys,

and then by division.

Then we can go our separate ways to complete the tallies.

After we are each finished, we can double check each other. and post the results.

If this is amenable, please let me know.

...red...


Apr 25


Hi Red,

OK. that sounds good. I thought we would have a two or three hour meeting going through everything. Sorting

together, then tallying on our own time would work for me.

Thanks.

Jerry Saviano <[email protected]>

Apr 24

to Janina, Jennifer, Mark, Michael, Jeff, Marcia, me

Hello Janina,

Thank you for doing a great job as FSEC Campus Chair. Congratulations. A concern: The UC DPC elections have apparently been scheduled for fall rather than spring, even though the charter for the Committee on Committees (CoC) stipulates that these elections be held in the spring. Has this charter been changed? Incidentally, the proposed UC DPC guidelines refer only to elections being held annually. These proposed guidelines do not mandate the rescheduling of UC DPC elections from the spring to the fall. While I'm not entirely sure, I believe the other Divisions are still holding elections in spring.

Now I'm not necessarily opposed to alternative scheduling. However, I've seen no notification/discussion/explanation of this to members of University College at large. Was a fall election discussed with UC Division Chairs? Was it discussed by the entire membership of the FSEC?

Thanks, Jerry http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/charters-COC_0.pdf

Janina Martin <[email protected]>

Apr 24

to me

Can you explain this to me?


Apr 24

http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/charters-COC_0.pdf

http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/charters-COC_0.pdf

to Janina

Aloha, Here is the email the CoC sent April 11 outlining the the CoC's idea to move the DPC elections to the first week of fall 17. Since there were no responses, the CoC assumed it was OK with the campus. The CoC discussed this with the Chancellor and the UC Chancellor. If this approach is causing too much issue, the the CoC will print the DPC ballots and distribute them as a special election. Aloha Faculty, Staff, and Administration, If you are not eligible to serve on a committee and/or vote, please disregard this email. It is time for the annual FSEC and DCC, elections and volunteer committee survey. Please find attached the "Volunteer Committee Survey". Please print, select committees, and submit to Committee on Committees box in HonCC Mail room no later than April 21, 2017 by 4pm.

For your information,before the CoC assigns a faculty/staff member to a volunteer committee, the CoC will assign them to elected committees to (hopefully) avoid overloading the member with committee assignments.

The DPC ballots will be dispensed the first week of the fall 2017 semester (Aug. 21-25, 2017) so that they include those who have earned tenure or promotion (the CoC cannot include on the DPC ballot those members who don't have tenure or update a member's ranking if they have not received either before August. Consequently, the CoC will wait until the first week of the semester to provide those who have gained tenure or promotion an opportunity to engage in activities associated with the next ranking).

The FSEC and DCC ballots will be hand delivered to Div Chairs and Supervisors Wed. April 12, 2017 so they can be meted out and collected. Please complete the form and return to your Div Chair/Supervisor before Friday, 4pm Apr. 21, 2017. The hope is this approach will allow those who are unfamiliar with the volunteer survey and governance committee ballots will ask their Div Chairs/Supervisors questions, and (with any luck) this approach will improve participation from last year's 62%.

Note: If your chair/supervisor has provided the ballots but is not available to collect them, you can deposit your ballot and receipt in the CoC collection box in the HonCC mailroom no later than 4pm, Friday April 21, 2017.

Thank you for your participation.

Please print the attached committee survey, fill out, and deposit the completed form in the CoC collection box in the HonCC mail room

before or on April 21, 2017 by 4pm.

Conred 'red' Maddox Honolulu Community College Language Arts Instructor English Director Essentials Writing Center (Writing Center appointment link: http://mysuccess.hawaii.edu/) [email protected] office Bldg-7-408 808 845 9239 office 808 291 4581 cell ...red...


Apr 24

to me

Thank you! Got it! Looks like things are heating up over there? Got time to chat? Nina


Apr 24

to Janina

I can come see you after 1pm today. ...red...


Apr 24

to me

Thanks for the follow up... I'm working on the email now. I will be sending out a love note to all committee chairs soon: Just a reminder to update their minutes!! Thanks! Nina


Apr 24

to Erika, Jerry, Jennifer, Mark, Michael, Jeff, Marcia, me

Aloha Jerry,

http://hcc.mywconline.com/


Thank you for your kind words in regards to my time as FSEC chair. I also appreciate you bringing your concern to light regarding the timing for the DPC elections. I have done some research and found the following: - On April 11th, an email was sent out to all faculty, staff, and administration regarding the elections and volunteer committee surveys. In the bulleted area of that email, the following was mentioned in regards to all division DPC elections:


I believe the change of timing for the DPC elections was discussed with the UC Dean as well as the Chancellor before the notice above was sent out. My understanding is that the COC did not hear back from anyone opposed to the timing of the DPC election. This led them to believe that that holding the election in fall was okay with faculty/staff. However, at this time, the COC is willing to send out a survey to all faculty and staff to elicit their feedback on this issue and gather data on how people feel about allowing the DPC elections to take place in fall. The COC is also willing to hold the elections this semester if that is the outcome of the survey. Do you feel either of these options are necessary or required at this time? In answer to your question: The COC has not revised its charter as of yet, but plans on doing so in fall 2017 and will bring it to the FSEC at that time. Also, the above section of the email sent was meant for all divisions, so the intention was that all divisions would be voting on DPCs in fall 2017. Please advise on whether I have answered your questions fully or if I can help in any other way necessary. Mahalo, Nina


Apr 24

to Janina, Jennifer, Mark, Michael, Jeff, Marcia, me, Erika

Thanks Nina. Yes, you have answered my questions. It can sometimes be problematic to depend on the main list serv as the sole mechanism of communication. The Div Chairs often play an important role in reinforcing information related to change.

Thanks again for answering my question.


Apr 11

to hcc-admin-anno.

Aloha Faculty, Staff, and Administration, If you are not eligible to serve on a committee and/or vote, please disregard this email.

It is time for the annual FSEC and DCC, elections and volunteer committee survey. Please find attached the "Volunteer Committee Survey". Please print, select committees, and submit to Committee on Committees box in HonCC Mail room no later than April 21, 2017 by 4pm.

For your information,before the CoC assigns a faculty/staff member to a volunteer committee, the CoC will assign them to elected committees to (hopefully) avoid overloading the member with committee assignments.


The FSEC and DCC ballots will be hand delivered to Div Chairs and Supervisors Wed. April 12, 2017 so they can be meted out and collected. Please complete the form and return to your Div Chair/Supervisor before Friday, 4pm Apr. 21, 2017. The hope is this approach will allow those who are unfamiliar with the volunteer survey and governance committee ballots will ask their Div Chairs/Supervisors questions, and (with any luck) this approach will improve participation from last year's 62%.

Note: If your chair/supervisor has provided the ballots but is not available to collect them, you can deposit your ballot and receipt in the CoC collection box in the HonCC mailroom no later than 4pm, Friday April 21, 2017.

Thank you for your participation.

Please print the attached committee survey, fill out, and deposit the completed form in the CoC collection box in the HonCC mail room

before or on April 21, 2017 by 4pm.

Conred 'red' Maddox Honolulu Community College Language Arts Instructor English Director Essentials Writing Center

Shioko Yonezawa <[email protected]>

Apr 11

to Charlene, me

Hi Red,

Thank you for working hard for processing committee volunteers and assignments. Would you add Honolulu CC International Education Committee (HIEC) to the list?

shioko

Ross Egloria <[email protected]>

Apr 13

to Shidong, Guy, Ann, Erica, me

Hello Committee on Committees Membership, I saw Red's message about DPC elections being delayed until the Fall but that will not work for Academic Support. Per the approved (by Chancellor Rota and UHPA Executive Director Musto) DPC Guidelines & Procedures for Academic Support, Article II, Item A (Election) states: "The committee members shall be elected in April by secret ballot. The election shall be conducted by the Committee on Committees. All tenured and non-tenured faculty members in the division are eligible to vote. Should there be a tie in the voting, a run-off election shall be conducted by the Committee on Committees." Please have the Committee on Committees prepare the election ballot for the Academic Support DPC and implement this month per the Academic Support Guidelines and Procedures. http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/DPC-academic-2011.pdf Thanks! Aloha, Ross Egloria 2016-2017 Academic Support DPC Chair


Apr 13

to Ross, Shidong, Guy, Ann, Erica

Aloha All, Erica informed me and has the ballots. ...red...

Diane Caulfield <[email protected]>

Apr 18

to Bert, me

Hi Red, I came in today for a committee meeting and got my DCC ballot. I think that there is an error.

http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/DPC-academic-2011.pdf

http://programs.honolulu.hawaii.edu/intranet/sites/programs.honolulu.hawaii.edu.intranet/files/DPC-academic-2011.pdf

There are three outgoing members but we are instructed to vote for only two representatives. We normally vote for three to replace the number of outgoing members. Please advise.


Apr 19

to Diane, Bert

Aloha Diane, Sorry for the mistake. Since some may have already submitted their ballots, it seems that the CoC should reprint and distribute the ballots with the correct statement. Before I correct and redistribute, are there names on the ballot that should be removed? ...red...


Apr 19

to me, Bert

Probably best to consult Bert. I am aware of one name that needs to be removed.


Apr 19

to Diane, Bert

Bert, I have to make a correction to the Tech I DCC ballots (pick three, not two), so, before I correct, print, and distribute, are there any names that should be removed? Let me know at your earliest convenience. ...red...

Bert Shimabukuro <[email protected]>

Apr 19

to me

Where can I get the ballot list?


Apr 19

to Bert

see attached.

Attachments area


Apr 19

to me

Thanks Red! Pls Add: LACASANDILE, Mark (new AMT faculty) Pls Delete: WONG, Jenny I'm waiting for Kenton Short - Construction Academy (CNAC) to confirm DANG, Joshua as one of his, and to check the list for completeness for CNAC folks. will get back to you as soon as I get an answer, bert...


Apr 13

to me, Tiani, Kaleialoha, Jerald, Ka'iulani, Charlene, Brenda, Jenny, Mike, Christopher, Leah, Bed, Kenneth, Eric, Shioko, Ming, Sterling, Clarise, Michael, Shidong, Femar, Steven, Paul, Gretel, Cory

Jennifer,

It occurs to me that on the latest UC-DCC ballot Humanities and Social Sciences are entirely missing from the

ballot. Now it does have a line at the bottom of this ballot that says "Term Limit," and then it lists John Delay,

Mieko Takara. It's possible that the phrase "Term Limit" may be synonymous with outgoing. If this is so, then

it's possible that Humanities and Social Science need to elect someone to the UC-DCC.

Jerry

On Thu, Apr 13, 2017 at 2:07 PM, Conred Maddox <[email protected]> wrote:

Aloha All,

Thank you Shioko for pointing out that Janelle Wells is continuing as the UC-LA rep for the DCC. Please do

not vote for anyone in the Language Arts column.

Please select from the Native Hawaiian Programs and from Math and Natural Sciences.


Clarise Ikeno is continuing as DCC rep for math; consequently, your vote will be for one of these members of

Natural Sciences:

Kan, Shidong, Sherard, Paul K, Tanimoto, Kerry, (Witteman, Gregory is on leave)

Sorry for my mistake on this and any inconvenience this may cause.

If you prefer to print and use an accurate ballot, feel free to print and use the attached UC-DCC ballot.

Mahalo,

...red...


Apr 13

to Jerry, Tiani, Kaleialoha, Jerald, Ka'iulani, Charlene, Brenda, Jenny, Mike, Christopher, Leah, Bed, Kenneth, Eric, Shioko, Ming, Sterling, Clarise, Michael, Shidong, Femar, Steven, Paul, Gretel, Cory

Hi All,

Thanks for pointing that out Jerry, Humanities and Social Sciences has their own ballot; thus, Mieko (Takara)

Matsumoto should not be listed on the UC-DCC Ballot.

Thanks,

...red...


Apr 13

to me, Tiani, Kaleialoha, Jerald, Ka'iulani, Charlene, Brenda, Jenny, Mike, Christopher, Leah, Bed, Kenneth, Eric, Shioko, Ming, Sterling, Clarise, Michael, Shidong, Femar, Steven, Paul, Gretel, Cory

Is it correct that faculty from Native Hawaiian, Language Arts, and Math and Natural Sciences vote for DCC

representatives from Divisions that aren't their own, and yet Humanities and Social Sciences exclusively vote

for their representatives without having the other divisions vote?


Apr 13

to Jerry, Tiani, Kaleialoha, Jerald, Ka'iulani, Charlene, Brenda, Jenny, Mike, Christopher, Leah, Bed, Kenneth, Eric, Shioko, Ming, Sterling, Clarise, Michael, Shidong, Femar, Steven, Paul, Gretel, Cory

Hi Jerry,

That's a valid point. I reviewed the DCC committee assignments, and Mieko is continuing as the DCC rep for

HSS. So, HSS should not be on the ballot. But you are correct in that HSS should be on the UC-DCC ballot.

Thanks again for your scrutiny and keeping the CoC apprised. We are trying our best to improve this process.

...red...


Apr 13

to Mieko, me, Jennifer

Hi Red,

Mieko served for two years. Is she allowed to continue without voting? Let me CC this to Jennifer and Mieko.

Thanks,

shioko


Apr 13

to me, Jennifer, Mieko

I mean, Mieko's name should not be on the DCC ballot.


Apr 12

to Michael, Femar, HCC, Ann, Guy, Shidong, Erica

Aloha All, There is a mistake on the UC DCC ballot. Clarise Ikeno is continuing as the math department DCC rep. Hence, please only vote for one of the Natural Science colleagues below:

Kan, Shidong

Sherard, Paul K

Tanimoto, Kerry I

Witteman, Gregory J.

The Native Hawaiian Programs and Language Arts columns remain the same. Vote accordingly. Because I only have access to the Language Arts listserv, Mike, please forward this email to math and natural sciences. Sorry for the mistake and any inconvenience this adjustment may cause. If you want to print an accurate UC-DCC ballot, please print the attached version. Since the CoC has started dispensing the ballots, I am not printing more. Mahalo for your participation! Committee on Committees


Apr 13

to me

Hi Red, again,

Thank you for dropping off the sign-up sheet and DCC ballot yesterday.

I have a question regarding the DCC ballot. Since Janelle (LA) is continuing, no one from LA is needed.

Instead, John Delay and Mieko Takara are out-going members, new members from each departments have to be elected, don't they?

Just my two scents (as a former CoC member).

Aloha,

shioko


Apr 11


Aloha All,

Mahalo for each of your efforts to complete the minimally defined tasks of the Committee on Committees.

I have printed (according to number of names on the ballots) Student Services, Academic Support, University

College (MNS, NHP, & LAs), Tech I, and Tech II. Each are in manila folder with labels.

Please let me know if you can pick yours up in the morning or if you would like me to deliver yours to you.

All faculty and staff should receive an email in the morning informing them of our distribution approach.

Let me know if you have any questions.

I did not print the DPC ballots since most that I spoke with felt waiting until August would be copacetic, and I did

not find anything defining otherwise in the CoC charter.

If we get flak, I can print the DPC ballots and dispense them.

In addition, I will print some surveys to leave next the CoC collection box for those who can't print.

Thanks,

...red...


Apr 11

to me, Erica, Ann, Shidong

Red,

Will you be in early. I volunteered for the Ho’olaule’a info booth at 8:00 to 9:30 so I can come before 8 or

after 9:30. Please advise.

Thanks, guy


Apr 11


Aloha Guy,

After 9:30.

...red...


Apr 12

to me

Red,

I am not going to be on campus today. Can I pick it up tomorrow afternoon? Is that too late to give to our Div

Chair?

Ann


Apr 12

to Ann

Aloha Ann,

That is fine. With all the events on campus today, dispensing the ballots/surveys is a mess.

See you tomorrow!

...red...


Jan 17

to HCC-FACULTY-L

Hi All,

Please find attached the link to the latest F16-Sp17 Committee Assignment list.

http://programs.honolulu.hawaii.edu/intranet/node/2152

There are a few priority assignments that still need to filled; please implore your colleagues to invest in the

college by serving.

Thanks,

CoC

Mieko Matsumoto <[email protected]>

Jan 17


to me

Hi Red,

Thanks for all the hard work you put into this committee. I'm sorry to bother you about this again but could you

change my name from Mieko Takara to Mieko Matsumoto on the DCC list? I am hoping that if I make all the

changes this semester, I won't have to worry about it next year.

Thank you!

Michael Ferguson <[email protected]>

Jan 17

to Paul, me

Conred,

I noticed that Paul Sherard was not on the committee list. Eric Shaw is a lecturer and should not be on the

safety committee. Also, he does not work in UC anymore. Perhaps you can put Paul in his stead. Also, could

you make Paul the contact person also for Biology safety. Perhaps you two can email to figure out other

committees Paul should work on.

Frank Mauz has retired as well. I would take him off the excellence in teaching committee.

Aloha,

Mike

Michael J. Ferguson, Ph.D.

Division Chair of Mathematics and Natural Sciences

Honolulu Community College

University of Hawaii

874 Dillingham Blvd.

Honolulu HI 96817

(808) 845-9494

tel:(808)%20845-9494

Jim Poole <[email protected]>

Jan 26

to Sandeep, Vern, Jon, me

Red,

I am no longer Tech 2 Division chair. Please replace my name with Vern Takebayashi/John Vierra for CPC,

Planning Council, and Tech 2 DCC.

For the Safety Committee replace my name with Sandeep Chintabathina.


Jan 26

to Jim

Jim,

Thanks for the update. Sorry, I should of caught that when you told me you had retired.

Have a great day!

...red...


Jan 26

to Jim

JIm,

Please review to ensure I made the changes correctly.

Thanks

Committee on Programs and Curricula (CPC) Dean, Tech II: Vern Takebayashi/John Vierra

Tech II DCC

Faculty Representative #1: Bradley Ramos

Faculty Representative #2: Eric Lagrimas (cont./convener)

Faculty Representative #3: Elliot Higa

Faculty Representative #4: Joy Nagaue

Faculty Representative #5: Oscar Diaz (cont.)

Student Services: Marilynn Ito-Won

Division Chair:

Dean, TECH II: Vern Takebayashi/John Vierra

Planning Council (PC) Tech II Division chair: Vern Takebayashi/John Vierra


12/14/16

to HCC-COC-L

Aloha All,

The winter break is upon us!!! Based on the latest emails, the last series of revisions are in place.

Please review the list, determine which committee you are on, and contact the listed convener for meeting

times.

Mele Kalikimaka!

CoC

Attachments area

Brenda Coston <[email protected]>

12/14/16

to me

On the Accreditation Task Force--it says Kay Ho --should be Katy Ho. LOL

Jeannie Shaw <[email protected]>

12/15/16

to me

Aloha Conred,

Mele Kalikimaka to you as well!

I was looking over the lists and I only see my name on the Graduation committee, is this

correct? I know I signed up for other committee's. Even though I was not able to make all the

meetings I was on the Health and Wellness this semester. Does it change in the second

semester in our Spring term? I also am on the STEM and Accreditation committee's. I don't see

these two committee's on the list. These committee's are quite intense...

Thank you.

Jeannie


12/20/16

to Jeannie

Aloha Jeannie,

Sorry for the delayed response.

I reviewed the surveys and the only place that I could find where you were voted in is the Graduation

Committee. As far as the others go, the only changes I made were based on conveners/chairs

suggestions. The Stem and Accreditation committees are not under the purview of the CoC. If you are

chomping on the bit to be on more committees, you could review the committees for pukas that you could fill.

I hope this helps, and I think the accreditation committee will have enough duties to keep you busy (LOL).

Have a great break (all two weeks of it)!

...red...

Jeannie Shaw <[email protected]>

12/29/16

to me

Thank you, Conred. Actually the STEM and Accreditation are keeping me busy. However, most

of all my job is really keeping me busy to a point where sometime I can hardly breathe. The

past two years I have had more than 450 students! Unfortunately, I did not have a break...I

work all year round. I just submitted a form today to give 64 hours of vacation that I had to use

by tomorrow to the UH Central Pool. I never want to just give up my days that I did not take. I

rather give my remaining vacation days to help my colleagues who used up all their sick

days. You never know in life...

Every year around this time right after New Years my "Reappointment Dossier" is due. I have

had to do a Reappointment Dossier for the last 15 years! Unfortunately, my position is not on a

tenure track.

I wish you a Healthy Happy New Year! I will see you January 4 at the Chancellor's meeting!

Shidong Kan <[email protected]>

12/5/16

to me

Aloha,

Student representative is missing in most committees, especially the pages that I was reviewing.

I totally understand there isn't enough student representatives. From the committees I served on so far, it is rare to see a

student in the meeting.

Shidong Kan

On Fri, Dec 2, 2016 at 12:11 PM, Conred Maddox <[email protected]> wrote:

Hi All,

Please find attached the latest version of the Committee list.

It now includes the two new committees:

*Student Success Committeee

*Administrative Services Group

Once again, the CoC humbly asks for one more review of the list.

Thank you,

CoC

Billie Lueder <[email protected]>

12/8/16

to me

Hi Red,

I am not on the listserve that this email went out to but it was forwarded to us by Erika to review.

CLT was dissolved to form the Admin Service Committee and the newly formed Student Success Council, so that should

be removed and can you please add my name to the Graduation Committee. I've been serving on that since I've been

with the college.

Thanks,

Billie

###

Attachments area



12/8/16

to Billie

Hi Billie,

Oops, I thought had removed CLT. Thanks for pointing that out. and you are now on the Grad Committee.

...red...


12/1/16

to HCC-COC-L

Hi All,

Once again, based on the responses the CoC has received on the last iteration of the committee list, here is

the revised list.

When you have a moment, please review to make sure the list is accurate (or at least getting closer).

Thanks, have a great last two weeks of the semester!!!

CoC

Attachments area

Chulee Grove <[email protected]>

12/1/16

to me

Thanks, Red. HSC looks good.

Chulee C. Grove

Professor

Occupational & Environmental Safety Management Program

Honolulu Community College - University of Hawaii

874 Dillingham Blvd., Honolulu, Hawaii 96817

Tel: 808-845-9434

Amy Akana <[email protected]>

12/1/16

to me

Hi Red,

Campus Technology Committee:

SSEC reps are Suzette Marushige and Cory Kumataka

Since CLT no longer exisits -

- Administrative Services Group:

SSEC reps are David Tanaka and Stephanie Antolin

- Student Success Committee:

SSEC rep is Fa'amamata Tufele

Planning Council:

SSEC Liaison is Hillary Brown

Should the Staff Development Committee be listed here? If so:

SSEC reps are Nida Chock and Greg Kashigi

Finally, on the SSEC roster, there is a typo in Cory Kumataka's (not Kamataka) name.

Thanks!

Amy

Eric Shaffer <[email protected]>

12/1/16

tel:(808)%20845-9434

to me

Looks fine to me. Thanks.

Best, Eric Paul Shaffer


12/1/16

to me

Looks good. Thank you, Red.

shioko


12/1/16

to me

Iris Jean Saito <[email protected]>

12/1/16

to me

Aloha Conrad,

I sent you an email a few days ago that my name on DPC Tech II: Tech II Representative #5 ought to read as

Iris Saito, not Jean Saito. Thanks for the correction.


12/1/16

to me

Hi Red,

Can you please list Wayne Sunahara as the administrative liaison for Faculty Development?

Also, could you please list my name as Mieko Matsumoto for the DCC? Thank you!

Thanks for working so hard on this. I hope your semester is ending well.

Mahalo,

Mieko

John Delay <[email protected]>

12/2/16

to me

Aloha Red,

Assessment Task Force is still looking sparse. I don't think I'm on CTC anymore.


12/2/16

to Iris

Aloha Iris,

Sorry, while I changed one, I had not changed the others.

BTW, my name is Conred, not Conrad. LOL

...red...


9/6/16

to HCC-FACULTY-L

Aloha All,

Please find attached the latest iteration of the HonCC Committee list. The CoC updated it according to the

emails received over the last two weeks.

Please review and provide any updates necessary.

Thanks,

CoC

Attachments area

Karadeen Kam <[email protected]>

9/6/16

to me

Hi, Conred,

Just double-checking... you assigned me to the DEAC in your previous email, but I'm not listed as the UC rep on the attached file. Did I get booted?

Kara

Best regards,

Karadeen Kam-Kalani, Ph.D. Communication/Speech University of Hawaii System Honolulu Community College 874 Dillingham Blvd. Honolulu, HI 96817 Office: Bldg. 7, room 610 Phone: (808) 845-9208 E-mail: [email protected]


9/6/16

to Karadeen

Aloha Kara,

No, I simply missed that item. I will update accordingly.

Thanks,

...red...

Conred 'red' Maddox Honolulu Community College Language Arts Instructor English Director Essentials Writing Center (Writing Center appointment link: hcc.mywconline.com) [email protected] office Bldg7-514 808 845 9239 office 808 291 4581 cell

tel:(808)%20845-9208


http://hcc.mywconline.com/


We all have dreams. But in order to make dreams come into

reality, it takes an awful lot of determination, dedication, self-

discipline, and effort.

~Jesse Owens~

CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the

addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If

you are not the intended recipient of this message or their agent, or if this message has been addressed to you in error,

please immediately alert the sender by reply email and then delete this message and any attachments. If you are not

the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or its

attachments is strictly prohibited.

Karadeen Kam <[email protected]>

9/6/16

to me

Phew!

Thanks for the quick reply, Red!

http://t.sidekickopen63.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJN7t5XZsRJd0zW5v7m7s3M2lL-W1p1gwR56dRQhf6QzWcT02?t=http://honolulu.hawaii.edu/&si=5852098946662400&pi=3423b61f-2f6a-41e4-de52-373e9523ea8e

Carol Kagimoto <[email protected]>

9/6/16

to Kimberley, me

Hi Red,

I have two updates - please add for COSA:

Jenny Lundahl - (your name is listed for UC College #1, so I'm assuming she's your

replacement?)

Kathleen Ballesteros - for Kupu Ka Wai

Thanks,

Carol


9/6/16

to me

Hi Red

Thanks for all your hard word! Can you please add Monir Hodges in as the PCATT representative for the Faculty Development Committee?

Also, I'm sorry to be a bother but could you please change my name to Mieko Matsumoto. I don't want people to start making the switch over to Takara as I am keeping Matsumoto professionally.

Mahalo,

Mieko

Scot Parry <[email protected]>

9/6/16

to Melodee, me

Hi Red,

Can you please add Melodee Himuro as the counseling representative for the Health & Wellness

Committee? She is also the student services representative on the Recruitment & Retention Committee and

she is a volunteer on the Graduation Committee. Thanks.

Scot


9/6/16

to me

Aloha Red,

I am no longer representing the Children's Centers on the Health and Safety Committee. Simone Findlay is

now taking that over and I am remaining as a volunteer.

Mahalo!

Nina


9/7/16

to me

Hi Red,

Looks like we have a small mistake in the SSEC list. The end of the list should read:

• Business Office/HR/Security 2: Lori Takamoto

• At-Large Representative: Suzette Marushige

Thanks!

Amy

On Tue, Sep 6, 2016 at 11:09 AM, Conred Maddox <[email protected]> wrote:

--

Amy Akana


Financial Aid Office


Honolulu, HI 96817

Phone: (808) 845-9116

Monir Hodges <[email protected]>

9/7/16

to me, Mieko

Hi Conrad, Please put my name for the FacDev Committee/PCATT. I am a standing member for this

committee.

Thanks,

Monir


9/7/16


tel:(808)%20845-9116

to Monir

Aloha Monir,

Thank you! I have made the change. By the way, my name is Conred; an 'e', not an 'a'.

Have a great day!

...red...

Monir Hodges <[email protected]>

9/7/16

to me

Thanks Red for the correction.

:)

Aloha,

Monir


9/7/16

to Carol

Aloha Carol,

Actually, Jeff and Marcia suggested she be replaced on the committee, and of course, since I have very little to

do on the campus, I am not a member of COSA.

Based on the Committee meeting list, we meet Friday 9/23 @ 11am.

Let me know if that is correct. I have added Kathleen to the roster.

...red...

Ross Egloria <[email protected]>

9/7/16

to me

Hi Red,

I believe Wayne Lewis was supposed to be removed as the faculty

representative on DE Advisory Committee and replaced with John DeLay.

Thanks!


9/7/16

to me, Kimberley

Wait, was that a typo? Did you mean you are NOW a member, or you are NOT a member?

And yes, 9/23 at 11am. Bldg. 27-111.

Thanks, Carol


9/7/16

to Ross

resolved.


9/7/16

to Carol

Yes, I am a member now. See you in two weeks.

...red...

Scot Parry <[email protected]>

9/12/16

to me

Hi Red,

Thank you for adding Melodee Himuro to the Health & Wellness Committee but could you also add her as the

student services representative on the Recruitment & Retention Committee and as a member of the Graduation

Committee? Thank you.


9/15/16

to me

Dear Conred--

Aloha. Now that I have had a chance to review my issues with the Committee Assignments, I wanted to ask

once more for some assignments. For your reference, I’m attaching again a .pdf of my Spring requests.

Here were my assignments for last year:

COSA, Chair--I asked to continue because I believe the chair has a two-year term (Please tell me if I am

wrong.). How was I removed from a committee I asked to STAY on? Can I be added now, or is it too late?

Sustainability Committee, Member--I asked to continue because I am interested in this issue and

program. Since I am back on the following committee, I hope I will be listed on this one, too.

Sustainability Designation Committee, Member--I asked to continue because I am interested in this issue

and program. I also drafted the requirements and application, but the job is not yet finished, so I wanted to

continue. Thanks for making that happen.

DPC--I asked to return and requested my fellow faculty vote for me. I don’t think it is asking too much to know

what the vote count was, so what was it?

GEB, Member--Why is this assignment not listed on this list of committees?

WI Focus Board, Chair--Why is this assignment not listed on this list of committees?

Health and Safety Committee--I have REPEATEDLY asked to be REMOVED from this committee. I am not a

member; I was only a temporary replacement to sit in for Charlene Gima for ONE semester while she took a

sabbatical, and she has been back for over a year. Since it looks BAD to be listed and not attending the

meetings, can I please have my name removed from this list?

Please take a moment to help me out here. I appreciate whatever you can do. I look forward to hearing from

you.

Best, Eric Paul Shaffer


9/15/16

to me

Yup, I forgot to include the attachment. Here it is.

Best, Eric

Attachments area


9/16/16

to Eric

Aloha Eric,

I will do my best to answer your questions:

COSA - Based on the 2015-16 assignments, you served your second term last year; consequently, you weren't

eligible this year.

As far as the Sustainability Committee goes, I can find its charter to see what the term limits are, I and I don't

have the surveys to determine how the votes were analyzed.

DPC - I checked the charter and the votes, and I think part of the issue is the composition requirement that at

least three members are C4 or C5. And, your being appointed last semester may figure in to the decision. Just

suppositions.

GEB - because the makeup of the committee is of the chair from each committee of a subboard and reps who I

believe are appointed or volunteers, it's not one of the committees the CoC manages.

The WI Chair is appointed as well and not one the CoC manages.

Glad I was able to get you on a committee you wanted.

The most recent committee list is posted. Please review and let me know if there are other committees you

are interested in.

...red...


9/18/16

to me

Dear Conred--

Aloha. Thank you. That explanation was thorough and clear, and I appreciate your time.

COSA: You're right: I was on COSA two years. I think I just was told or got the impression that the COSA

Chair was a two-year position, and that got stuck in my head. Thanks.

Sustainability--SDRC: so on the new iteration of the list (the .pdf), I am there on the SDRC with a question

mark. What's the question mark about?

Sustainability: why am I not listed on that committee, too, since the SDRC is a sub-committee of Sustainability?

DPC: As for DPC, I am now C-4, so if that is relevant, let me know. I will be glad to step in if someone can't do

this in AY16-17, and I will ask my colleagues to vote for me next year, too.

Health & Safety Committee: You didn't mention this one, and I am still listed. Can you please remove my

name?

By the way, the list online is NOT the list that you sent out as a .pdf, so you might want to upload version 7.

Let me know if I can help or if you need any further input from me.

Best, Eric


9/18/16

to Eric

I posted the list before I had spoken to you. I will remove the question mark.

I removed your name form the Health committee.

See you Monday!

...red...


9/12/16

to HCC-FACULTY-L

Aloha All,

Please find the latest iteration of the Honolulu Community College F16-Sp17 committee list. Please let me

know if there are anymore changes.

In addition, there are many pukas to fill. Division Chairs should review the list for spots their departments are

responsible to fill.

If you want to be on a committee and there is one you would like to join, please let your division chair or

the CoC know.

Thank you,

CoC

Attachments area

Cassandra Kam <[email protected]>

9/12/16

to me

Hi Red,

CODA-H's Disability Service provider is Beth Nishimura. Thanks.

Cassandra Kam


Student ACCESS

874 Dillingham Boulevard

Bulding 5, Room 107B

Honolulu, HI 96817

Tel.: (808) 845-9272

FAX: (808) 844-2391

Email: [email protected]

Website: http://www.honolulu.hawaii.edu/disability/

NOTICE: This information and attachments are intended only for the use of the individual or entity to

which it is addressed, and may contain information that is privileged and/or confidential. If the reader of

this message is not the intended recipient, any dissemination, distribution or copying of this

communication is strictly prohibited and may be punishable under state and federal law. If you have

received this communication and/or attachments in error, please notify the sender via email immediately

and destroy all electronic and paper copies.

Stefanie Sasaki <[email protected]>

9/12/16

to me

Hi Conred,

At last Friday's FSEC meeting, John Vierra volunteered to be the CCIE liaison for the committee.

Thanks,

Stef


9/12/16

to me

Hi Red,

tel:(808)%20845-9272

tel:(808)%20844-2391


http://www.honolulu.hawaii.edu/disability/

Please add me as a volunteer on the International Education Committee as I told them I would help.

Thanks,

Brenda

Emily A Kukulies <[email protected]>

9/12/16

to me

Aloha Red,

I apologize for not mentioning it earlier. In your next iteration of the committee list. Please refer to the Student

Government as simply Student Government and not ASUH-HCC. They have moved away from the former

acronym.

Thanks,

Emily

> On Sep 12, 2016, at 8:58 AM, Conred Maddox <[email protected]> wrote:

>

> <2016 - 2017 Committee Assignments-9-6-v5.pdf>

Rheta Kuwahara-Fujita <[email protected]>

9/12/16

to me

Hi Red.

Can you add me to Kupu Ka Wai committee list please? I

believe Alapaki added me to the group.


--

Mahalo --- rheta

Rheta Kuwahara-Fujita

Honolulu Community College ~ Early Childhood Education Instructor

874 Dillingham Blvd. Honolulu, Hawaii 96817 (808)845-9288

“Open your arms to change, but don't let go of your values.”

Dalai Lama


9/12/16

to Kasey, Mieko, Shioko, Shioko, me

Hi Red,

Here's some updates...

CPC, Tech 1 DCC (chair) Rep - Guy Fo (Warren Takata is no longer with HCC)

FD - David Medeiros

HIEC - Steven Chow

Evelyn Greene wants to remain on the CTE GEB but due to her workload at AERO -

as a member and not as the chair.

Warren Takata (who was the other Tech 1 person) needs to be replaced as well.

Being that this is an elected/appointed position, I would like to first ask the CoC for

the next-highest vote-getter.

Will also work on AsTF (Tech 1 or Tech 2), and see if anybody wants the open slots

in GPC and KKWC.

tel:(808)%20845-9288

thanks,

bert...

Cynthia Smith <[email protected]>

9/12/16

to Norman, me

Hi Red

Thanks for this update.

John Delay (not Pat Patterson) is the Assessment Coordinator this year. Also - you can add Jean Maslowski

as Student Services rep for the Sustainability Designation Review Committee (should put longer name to

distinguish it.)

Can we start to ask people to serve to get this underway? I sent a few suggestions to Norman and you. Or we

can specifically ask the division chairs of those not selected (Tech II, Natural Sciences, KH) to come up with a

name by Friday. Really need to get going on this.

Thanks


9/12/16

to me

Hi Red,

Thank you for working hard as CoC chair. I have some updates for HIEC. Would you add Ina Miller-

Cabasug (Academic Support)?

Also, we will have Steven Chow (Tech I) as Bert Shimabukuro notified you of.

Aloha,

shioko

Hi All,

First, the CoC apologizes for delayed response to the inquiries about the 2016-17 results. Due to a change in

Chair due to personal issues, Red assumed responsibility in July. Before the CoC makes any changes, it

would like the respective chairs of each committee to review the membership and apprise the CoC of any

discrepancies. Before emailing your response, please review the list below to see if it is there. If so, let

the CoC know how to proceed.

* Shioko Yonezawa is the Language Arts rep for CPC

* Karadeen Kam is the UC rep for DEAC

* Sylvan Chung as the Academic Support representative to the Assessment Task Force

* Replace Wayne Lewis with me as a faculty representative on the DEAC

* Carol Kagimoto requests being removed from COSA and being on COSE. I guess Carol could be "Staff-at-

Large" and that would open up a spot of COSA for a person from Academic Support

If there are more changes, please advise accordingly.

While the CoC knows the Div Chairs are busy, when each of you has time, please review the latest CoC results

for committees in need of members and relate the information to your contingency.

Faculty and staff, if you see openings on committees you are interested in, please let your Div Chair know, so

he or she can inform the CoC.

Thank you,

CoC

Attachments area


8/27/16

to me

Thank you Red.... looks good!

Patrick

Patterson <[email protected]>

8/27/16

to John, me

Red,

Pat Patterson is no longer assessment specialist/Assessment Task Force Chair. That has all been handed to John Delay. He is now in all of the Assessment Specialist/Chair positions on other committees as well, though I am certain her reserves the right to delegate representatives to such committees.

Pat

From: [email protected] <[email protected]> on behalf of Conred

Maddox <[email protected]>

Sent: Saturday, August 27, 2016 1:27:17 PM

To: [email protected]

Subject: Current Draft of CoC results for AY 2016-17

Cynthia Smith <[email protected]>

8/27/16

to Norman, me

Hi Red

Thanks for taking on this massive task.

I am not on any committees according to this list. The main ones I want to be on are:

* Sustainability

* And also there is supposed to be a new committee - the Sustainability Designation Review committee (Brent

was supposed to add this to the list last spring.) I really want to be on this committee volunteered to convene

this committee in fact. Can you work with Norman to staff this committee and I will convene since there is a

time urgency to get classes certified for Spring.





Thanks

Attachments area

Jennifer Higa-King <[email protected]>

8/28/16

to me

Hi Red,

Here are a few items that need correcting. But, I defer to the CoC's decision about membership. All I offer is

what I understand to be the case.

- For many committees, Assessment Specialist/Coordinator is now John DeLay

- CPC. I'm no longer General Ed Rep. This should be current UC GenEd Rep which I think is still Kara.

- CPC. Under UC/Humanities & Soc Sciences, replace Kara's name with my name.

Hope this helps.

Take care,

Jennifer

*************************************************

Jennifer J. Higa-King, Ph.D.

Division Chair of Humanities and Social Sciences


University of Hawai'i System


Honolulu, HI 96817-4598

Phone: 808-845-9160

Silvan Chung <[email protected]>

8/29/16

to me

Thanks Red,

tel:(808)%20845-9160

Just a small change. My name is spelled "Silvan" not "Sylvan"..... I'll double check the CoC list.

Silvan

On Sat, Aug 27, 2016 at 1:27 PM, Conred Maddox <[email protected]> wrote:

--

Silvan Chung

Career Counselor



Honolulu, HI 96817

(808) 845-9404


8/29/16

to me

Hi Red,

Here's the updated SSEC list for 2016-17:

• Academic Support 1: Hillary Brown

• Academic Support 2: Greg Kashigi

• Tech, Training and Research 1: Layne Katsumoto

• Tech, Training and Research 2: Kyle Higa

• Student Services 1: Fa'amamata Tufele

• Student Services 2: Amy Akana


tel:(808)%20845-9404

• Secretaries and Program Clerks 1: Roxy Yamaoka

• Secretaries and Program Clerks 2: Nida Chock

• Operations/Maintenance Support 1: David Tanaka

• Operations/Maintenance Support 2: Stephanie Antolin

• APT Instruction Support 1: Mike Willet

• APT Instruction Support 2: Cory Kumataka

• Business Office/HR/Security 1: Jacob Choe

• Business Office/HR/Security 2: Lori Takamoto

• At-Large Representative: Suzette Marushige

Thanks!

Amy


--

Amy Akana


Financial Aid Office


Honolulu, HI 96817

Phone: (808) 845-9116


8/29/16

to me, HCC-FACULTY-L

Hi all,


tel:(808)%20845-9116

Although I originally requested to be on COSE (not COSA), I did attend the first COSA meeting

this past Friday. I will be co-chairing with Kimberley Gallant, and serving as the faculty

representative from Academic Support.

Mahalo,

Carol


8/29/16

to HCC-FACULTY-L, me


8/29/16

to Wayne, me

Hi Red,

For some reason my response to the faculty-L listserve keeps getting rejected.

Since it may take awhile for my listserve access issue to be resolved, could you please forward

my response to your original email.

Mahalo,

Carol

Sally Dunan <[email protected]>

8/29/16

to Jim, Rheta, me

Red,

Thanks for the list.

I conferred with Jim Poole before the start of the semester regarding replacing me on the Tech II DCC.

Tech II DCC members are elected at large with the restriction that there can be no more than one

representative for each discipline. Bradley Ramos was a new member in the CENT program last year, which

results in two CENT faculty assigned to the DCC. I have requested to be replaced on the DCC to allow Brad to

have the opportunity to begin to become familiar with curriculum processes.

The charter for the DCCs is at:


The paragraph describing the Tech II DCC membership is

Tech II: Eight (8) members: Five members elected at large from AJ, CA, CENT, COSM, ECE, FT, FSHN,

HSER and ICS (with at most one member from each discipline); one member from Student Services, the

Division Chair of Tech II, and the Dean of Tech II. The Division Chair and Dean are non-voting members.

Thanks,

Sally


8/29/16

to Brenda, Guy, me, Carol

Aloha Red,

COSE would like to have Carol on the committee as a staff at large if possible. She is asking to continue her

work there, and since I need to step back a bit to do FSEC, her knowledge and commitment would be most

appreciated.

Please let us know if this change from COSA to COSE can be made for her.

Mahalo,

Nina


8/29/16


to Janina, me, Brenda, Guy

Sorry folks, I just emailed Red asking if I can fill an additional faculty position; not sure that I

can/should be filling the Staff-at-Large slot?


8/29/16

to Carol, me, Brenda, Guy

And my apologies Carol: I didn't realize you would also prefer to remain on COSA as well. I can step down from

COSE (and still come to meetings!) and provide you with my spot since I am FSEC this year. Would that work?

Mahalo,

Nina


8/29/16

to Janina, me, Brenda, Guy

NO!

YOU stay on COSE!!! I will still come as a volunteer.

(There might not actually be a limit to number of reps; we probably should check.)

Brenda Kwon <[email protected]>

8/29/16

to Carol, Janina, me, Guy

Any way we can have both of you on COSE is fine with me! We've built a strong momentum and both of you

are necessary to continue on.

Jim Poole <[email protected]>

8/29/16

to Sally, me, Rheta

Red,

Sally is correct. Since the DCC is an elective position, please give me the next vote getters and I will assign

the position. If there are none (or only duplicates) I will take the responsibility of assigning a member.

Thanks,

Jim

Chulee Grove <[email protected]>

8/29/16

to Lorri, me

Hi Red,

Thanks for checking. We have an updated list of the HS Committee's members. Please see

the attachment.

Please let me know if you have any questions.

Chulee C. Grove

Professor

Occupational & Environmental Safety Management Program

Attachments area

Mark S. Alapaki Luke <[email protected]>

8/30/16

to me

Hi Red,

The list of Kupu Ka Wai members on your pdf document is out of date. The more current and updated is

already listed on the intranet for the 2016-2017 committee membership. I just need to add a few new names to

the KKW list on the intranet now.

mahalo,

Alapaki


--

Mark S. Alapaki Luke

Chair, Kūlana Hawaiʻi: Hawaiian Programs Division

Coordinator (Nā Papa Hawai‘i) & Assistant Professor, CC (Kumu) @ Honolulu Community College; Hawaiian

Studies, Hawaiian Language & Geography

Lecturer (Kumu) @ Kamakakūokalani Center for Hawaiian Studies, University of Hawai‘i at Mānoa


9/4/16

to Jim

Hi Jim,

Sorry, this has taken so long. Here are the names:

Jess Aki (2), Elliot Higa (2), & Iris Sato (2).

Thanks,

...red...


8/12/16


to me

Hi Red,

I heard that you will be on CoC and have a question. I was told by Jeff that I am on CPC as Kara (CPC chair)

said during the meeting in May and their meeting minutes says.

I don't know what happened, but was not invited by her for their last meeting.

The HCC intranet shows Jerry's name for that committee. Would you replace his name with mine?

Many thanks,

Shioko


8/12/16

to Shioko

Aloha Shioko,

Hope that you are doing well! Yes, because the former chair had to step down, i assumed the role three weeks

ago. And, no, I won't simple switch his name for yours. Let me research this, as I just now have the time to

review that committee, as finish the summer committees I have been working with.

I believe that CPC's last meeting is in May (see Committee Meeting Schedule 2016-17 attached). And the next

won't be until September

Once I review all the documentation, I will let you know. Lastly, it's the CoC that determines membership, not

the committee chair or division chair; which suggests they may not have seen the final results.

Whatever the case, Shioko, I will make sure you are on a committee or committees if you prefer.

Have a great weekend!

...red...


8/12/16

to me

Hi Red,

Thank you for your hard work throughout the summer. Since I have the CPC meeting minutes from its May

meeting, please see it attached.

With whatever decision, I would appreciate it if you let me know.

Aloha,

Shioko

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