common council of the city of summit

Common Council of the City of Summit February 14, 2017

Common Council of the City of Summit

Closed Session Agenda for Tuesday, February 14, 2017

7 : 1 0 p m – 7 : 2 0 p m

(Produced by the Office of the Secretary to the Mayor and Council)

ADEQUATE NOTICE

RESOLUTION – Authorize Closed Session

1. Collective Bargaining Matters - NJSA 10:4-12.B (4)

2. Purchase, lease or acquisition of property with public funds - NJSA 10:4-12.b (5)

3. Public safety tactics and techniques - NJSA 10:4-12.b (6)

4. Litigation and/or attorney-client privilege matters - NJSA 10:4-12.b (7)

5. Contract Negotiations (not collective bargaining) - NJSA 10:4-12.b (7)

6. Personnel and Appointments matters - NJSA 10.4-12.b (8)\

Authorize Sick Leave With Pay – DPW Employee

Memo - R. Licatese, re Unfilled Appointments

Mayor’s Appointments:

(confirmation required)

Arts Committee (4)

(no confirmation required)

Environmental Commission (Alt. 2)

Planning Board (Alt. 2)

*Rent Commission (*T), (L)

Council Appointments:

ffordable Housing Committee (HA Rep)

Air Traffic Noise Advisory Board, UC (1 Alt.)

Historic Preservation Commission (Alt. 1)

Housing Authority (1)

Passaic River Greenway Task Force (6)

Recycling Advisory Committee (7)

Shade Tree Advisory Board (1 Citizen, 1

Bldr/Developer Rep.)

Transportation Advisory Board, UC (1 Full, 1 Alt.)

Zoning Board (Alt. 3)

Known for discussion

* Know for consideration

ADJOURN CLOSED SESSION

Only matters that have

bullet points under them

were known to need

discussion at the time of

agenda creation. The

other subjects are those

permitted for discussion

and are listed in case

they are needed.

City of Summit February 14, 2017

Common Council of the City of Summit

Regular Meeting Agenda for Tuesday, February 14, 2017 7:30 PM

(Produced by the Office of the Secretary to the Mayor and Council)

COMMITTEE MEETING SCHEDULE

Committee - Time - Attendees - Office

BUILDINGS AND GROUNDS COMMITTEE

Tuesday 6:00 pm – 7:00 pm Dept. of Community Services

Rubino, Naidu, Cascais

FINANCE and PERSONNEL COMMITTEE

Monday 1:30 pm – 4:30 pm Large Conference Room

Bowman, Rubino, McTernan, Mayor Radest, Rogers, Gerba

GENERAL SERVICES COMMITTEE

Friday 8:00 am – 8:30 am Large Conference Room

Hurley, Ogden, McNany, Leblein-Josephs

SAFETY COMMITTEE (Police and Fire)

Thursday 4:00 pm – 5:00 pm Police Chief’s Conf. Room

5:00 pm – 6:00 pm Police Chief’s Conf. Room

Ogden, Sun, Mayor Radest, Rogers, Evers, Weck

WORKS COMMITTEE

Monday 12:30 pm – 1:30 pm Dept. of Community Services

Sun, Bowman, Cascais

LAW COMMITTEE

Friday 8:00 am – 8:30 am City Clerk’s Law Library

Naidu, Hurley, Rogers, Licatese, Giacobbe

(STAFF REMINDER: Please provide Committee Agendas for the Council President, City

Administrator, and the Secretary for distribution on Wednesday.)

ASSISTIVE LISTENING DEVICES AVAILABLE. SEE CITY CLERK. .


CALL TO ORDER

ADEQUATE NOTICE COMPLIANCE STATEMENT

Adequate notice of this meeting has been provided by the City Clerk’s Office in the

preparation of the Council Annual Meeting Notice, dated January 5, 2017, which was

properly distributed and posted per statutory requirements.

Please be advised that the FIRE EXITS are to my RIGHT, your left, and at the BACK OF

THE ROOM.

The City has a Listening System to assist the hearing impaired. If anyone needs hearing

assistance, please obtain the system at the Dais and return it thereafter.

ROLL CALL

PLEDGE OF ALLEGIANCE

EXPLANATORY NOTE REGARDING CLOSED SESSION

A closed session meeting, as authorized by State statute, was announced and held prior to

the start of this meeting and the known items for discussion were listed on the published

Closed Session agenda.

EXPLANATORY NOTE REGARDING HEARINGS AND COMMENTS

Please be advised that council meetings are broadcast live on Comcast Channel 36 and

Verizon Channel 30 and rebroadcast on Thursdays and Saturdays on HomeTowne TV –

Comcast 36 and Verizon 33.

When invited to speak, please come to the lectern, clearly state your name and address,

spell your last name, and speak into the podium microphone so that your comments can be

understood by all and properly recorded. Whenever an audience or Council member reads

from a prepared statement, please give or email a copy to the City Clerk’s Office at

[email protected]. To help facilitate an orderly meeting and to permit all to be

heard, speakers are asked to limit their comments to approximately 3 minutes or so in

length.

Unless you are using an electronic device to follow the meeting agenda or need it for

professional emergency contact purposes, please turn it off. Thank you.

(The following matters were known at agenda deadline. Other matters may arise thereafter that

need timely consideration or reaction.)

APPROVAL OF MINUTES

Regular and Closed Session Minutes of February 1, 2017

REPORTS

Mayor, City Administrator and Council President (Summit Historical Minute)


PUBLIC COMMENTS

At this point in the meeting Council welcomes comments from any member of the public about

issues that are not topics on tonight’s business agenda. Whenever an audience or Council

member reads from a prepared statement, please provide a copy to the City Clerk at

[email protected]. To help facilitate an orderly meeting and to permit all to be heard,

speakers are asked to limit their comments to 3 minutes.

ORDINANCE(S) FOR HEARING

Comments are solicited from Council members and the public.

Number Title Introduction Date

GENERAL SERVICES

17-3130 Bond Ordinance Providing for the Improvement of the

Community Center in and by the City of Summit, in the

County of Union, New Jersey, Appropriating

$6,500,000 Therefor and Authorizing the Issuance of

$6,175,000 Bonds or Notes of The City for Financing

Such Appropriation. (Community Center Renovation

Project)

02/1/17

ORDINANCE(S) FOR FINAL CONSIDERATION

No comments are permitted at this point since the hearing is closed.

Number Title Introduction Date

GENERAL SERVICES

17-3130 Bond Ordinance Providing for the Improvement of the

Community Center in and by the City of Summit, in the

County of Union, New Jersey, Appropriating

$6,500,000 Therefor and Authorizing the Issuance of

$6,175,000 Bonds or Notes of The City for Financing

Such Appropriation. (Community Center Renovation

Project)

02/1/17

RESOLUTIONS

(Staff reports are attached as appropriate. Items are listed according to Council Committees,

those in italics indicate secondary committee reference. Unless otherwise indicated, or desired

by Committee Chair, or a Council member advises that they will be voting in the negative, all

Committee resolutions may be voted on at once.)

FINANCE/PERSONNEL

(ID # 4822) 1. Authorize Emergency Temporary Appropriations - Municipal

Operating Budget (Roll Call Vote)

(ID # 4812) 2. Authorize Transfer of Appropriations - Operating Budget (Roll Call

Vote)

(ID # 4824) 3. Approve Modification to the Calculation of the Tax Collection Rate

(Roll Call Vote)


FINANCE/PERSONNEL (CONT’D)

(ID # 4823) 4. Authorize Shared Service Agreement with the Borough of New

Providence - Assistant Tax Assessor

(ID # 4817) 5. Authorize Solicitation of Quotes for Aggregate Purchase> Bid

Threshold-Purchase of Computer Hardware

(ID # 4813) 6. Adopt Grievance Procedure Under Americans With Disabilities

Act

(ID # 4850) 7. Authorize Sick Leave With Pay – DPW Employee (pending Closed

Session discussion)

BUILDINGS AND GROUNDS

(ID # 4798) 1. Authorize 2017 City Planner Services - Not to Exceed $40,000.00

(ID # 4845) 2. Authorize Professional Services Agreement in Excess of

$17,500.00 - On-Call Redevelopment Planning and Real Estate

Advisory Services - Not to Exceed $30,000.00

(ID # 4826) 3. Appoint Affordable Housing Committee Member (Pending Closed

Session Discussion)

LAW

(ID # 4828) Appoint Rent Commission Member (Pending Closed Session

discussion)

SAFETY

(ID # 4833) 1. Authorize State Contract Purchase - Firefighter Turn-out Gear -

$11,531.25

(ID # 4811) 2. Accept Grant Award - FEMA FY 16 Emergency Management

Performance Grant Program - Emergency Management Agency

Assistance - $9,400.00

WORKS

(ID # 4806) 1. Authorize State Contract Agreement with GovDeals, Inc. For

Online Auction Services

(ID # 4797) 2. Authorize On-Line Auction of Unneeded City Equipment and

Unneeded Vehicles

(ID # 4809) 3. Authorize Somerset County Cooperative Purchasing System

(SOCCP) Purchase - Landscape Chemical Treatment Services Not

to Exceed $80,000.00

(ID # 4807) 4. Authorize Morris County Cooperative Pricing Council (MOCCP)

Purchase - Traffic Signal Maintenance Services Not to Exceed

$25,000.00


WORKS (CONT’D)

(ID # 4810) 5. Authorize Somerset County Cooperative Purchasing System

(SOCCP) Purchase - Automotive Supplies Not to Exceed

$43,000.00

(ID # 4815) 6. Authorize 2017 City Forester Services in Excess of $17,500.00-

Not to Exceed $38,000.00 and Reduce Professional Liability

Insurance Requirement

(ID # 4818) 7. Authorize Emergency Contract Execution - Repair of Sewer

Channel Grinder - $28,641.25

(ID # 4803) 8. Authorize Execution of Easement Agreement with JCPL For

Installation of New Utility Pole on Euclid Avenue - MRY

Associates

CONSENT AGENDA

GENERAL SERVICES

(ID # 4804) Authorize Bid Advertisement - Construction Management Services

- Community Center Addition and Renovation Project

SAFETY

(ID # 4819) Grant Permission, Set Forth Conditions - Our House Foundation 4-

Mile Run

WORKS

(ID # 4801) 1. Authorize Bid Advertisement - Summit Avenue, Maple Street &

Elm Street Improvement Project

(ID # 4814) 2. Authorize Release of Performance Guarantee - Oak Knoll School

Construction Project - 44 Blackburn Road - ZB-06-1240

(ID # 4821) 3. Grant Permission and Set Forth Conditions - Placement of

Promotional Sign on Village Green - Summit High School Spring

Musical

FINANCE/PERSONNEL

(ID # 4789) 1. Authorize Attendance - 2017 GPANJ Conference

(ID # 4724) 2. Authorize Parking Refunds - Summit SmartCard, Prepaid Parking,

and Overnight Parking Permits

(ID # 4753) 3. Authorizing Payment of Bills

COUNCIL MEMBERS' COMMENTS/NEW BUSINESS

ADJOURNMENT REGULAR MEETING

CLOSED SESSION (IF NEEDED AND AUTHORIZED)


EXPLANATORY NOTE REGARDING CORRESPONDENCE, STAFF & LIAISON

REPORTS, AND GENERAL INFORMATION ITEMS

By end of business on Friday before the meeting, unless otherwise indicated, all items on the

agenda are distributed to the Mayor, Council, City Administrator, City Treasurer and City

Solicitor. Department Heads and the Press are advised via email that the official agenda is

available for review on the City’s website. An official “Board” copy is available for public

inspection in the City Clerk’s Office, the Summit Free Public Library reference desk and on the

City’s website. Oral reports and delayed distributions are noted as needed. Information that

arrives after the agenda is completed and sent to the “distribution list” has only been provided

to the Mayor, Council, City Administrator and affected Department Head(s).

CORRESPONDENCE

Letters:

Letter - Mayor Radest, re: Mayor's Partnership for Public Arts, Community Programs

Advisory Board & Community Development Revenue Sharing Committee, Union County

Appointments

REFERRED TO COUNCIL AS A WHOLE

GENERAL INFORMATION

Includes notices, letters copied to the city, ordinances & resolutions from other governing

bodies, newsletters and minutes and reports from agencies, boards and commissions. Each item

does not appear to require any discussion or action. (Copies of ordinances and resolutions from

other governing bodies are not provided, but are available upon request.)

Ordinances and Resolutions Other Governing Bodies

Borough of Bradley Beach Resolution, Supporting Complaint Filing for Unfunded State

Mandate to Implementing and Administrating the Criminal Justice Reform Act

Minutes, Reports, etc. from the following:

Summit Fire Department Report - December 2016

ORDINANCES AND RESOLUTIONS EXPLANATION:

A governing body of a municipality may formally act through ordinances or resolutions.

Ordinances usually encompass legislative acts. Resolutions usually deal with administrative or

acts performed according to legal authority, established procedures or instructions from the

Common Council.

Ordinances:

An act initiated by the Common Council that becomes law. The violation of an

ordinance may result in summonses being issued. Generally, an ordinance remains in

effect until repealed or modified and may not be amended or modified by a resolution. It

requires a public hearing and publications in the town’s legal paper before becoming

effective. Examples of ordinances are those which deal with changing parking or speed

limit requirements, code enforcement, implementing State mandates at the local level and

creating boards or commissions.


Resolutions:

Any act or regulation that is required to be reduced to writing but may be finally passed

at the meeting at which it is introduced. The legal effect of a resolution is the same as an

ordinance except summonses cannot be issued for their violation. Generally, life of a

resolution is permanent unless there is language to the contrary. Typical resolutions deal

with: Opinion expressions; Requests for action to other elected officials or bodies or

governmental agency[s]; One-time actions and Routine authorizations such as making

appointments and awarding contracts.

City Clerk’ Office

ORDINANCE # 17-3130

Introduction Date: 2/1/2017

Hearing Date: 2/14/2017

Passage Date:

Effective Date:

Bond Ordinance Providing for the Improvement of the Community Center in and by the

City of Summit, in the County of Union, New Jersey, Appropriating $6,500,000 Therefor

and Authorizing the Issuance of $6,175,000 Bonds or Notes of The City for Financing Such

Appropriation. (Community Center Renovation Project)

BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SUMMIT, IN

THE COUNTY OF UNION, NEW JERSEY (not less than two-thirds of all the members

thereof affirmatively concurring), AS FOLLOWS:

Section 1. The improvement described in Section 3 of this bond ordinance is

hereby authorized as a general improvement to be made or acquired by The City of Summit,

New Jersey. For the said improvement or purpose stated in said Section 3, there is hereby

appropriated the sum of $6,500,000, said sum being inclusive of all appropriations heretofore

made therefor and including the sum of $325,000 as the down payment for said improvement or

purpose required by law and now available therefor by virtue of provision in a previously

adopted budget or budgets of the City for down payment or for capital improvement purposes.

Section 2. For the financing of said improvement or purpose and to meet the

part of said $6,500,000 appropriation not provided for by application hereunder of said down

payment, negotiable bonds of the City are hereby authorized to be issued in the principal amount

of $6,175,000 pursuant to the Local Bond Law of New Jersey. In anticipation of the issuance of

said bonds and to temporarily finance said improvement or purpose, negotiable notes of the City

in a principal amount not exceeding $6,175,000 are hereby authorized to be issued pursuant to

and within the limitations prescribed by said Local Bond Law.

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Section 3. (a) The improvement hereby authorized and purpose for the

financing of which said obligations are to be issued is the improvement of the Community

Center located at 100 Morris Avenue in and by the City, by the expansion and renovation

thereof, including by the construction of an approximate 11,600 square foot addition to include a

gymnasium, restrooms, meeting spaces and a senior lounge, the upgrade of parking facilities and

the upgrade of the heating ventilation and air conditioning system, together with all studies,

designs, engineering, equipment, furnishings, site work, work and materials necessary therefor or

incidental thereto, all as shown on and in accordance with the plans and specifications therefor

on file or to be filed in the office of the City Engineer and hereby approved.

(b) The estimated maximum amount of bonds or notes to be issued for said

purpose is $6,175,000.

(c) The estimated cost of said purpose is $6,500,000, the excess thereof over

the said estimated maximum amount of bonds or notes to be issued therefor being the amount of

the said $325,000 down payment for said purpose.

Section 4. The following additional matters are hereby determined, declared,

recited and stated:

(a) The said purpose described in Section 3 of this bond ordinance is not a

current expense and is a property or improvement which the City may lawfully acquire or make

as a general improvement, and no part of the cost thereof has been or shall be specially assessed

on property specially benefitted thereby.

(b) The period of usefulness of said purpose within the limitations of said

Local Bond Law, according to the reasonable life thereof computed from the date of the said

bonds authorized by this bond ordinance, is twenty years.

(c) The supplemental debt statement required by said Local Bond Law has

been duly made and filed in the office of the City Clerk and a complete executed duplicate

thereof has been filed in the office of the Director of the Division of Local Government Services

in the Department of Community Affairs of the State of New Jersey, and such statement shows

that the gross debt of the City as defined in said Local Bond Law is increased by the

authorization of the bonds and notes provided for in this bond ordinance by $6,175,000, and the

said obligations authorized by this bond ordinance will be within all debt limitations prescribed

by said Local Bond Law.

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(d) An aggregate amount not exceeding $650,000 for interest on said

obligations, costs of issuing said obligations and other items of expense listed in and permitted

under section 40A:2-20 of said Local Bond Law may be included as part of the cost of said

improvement and is included in the foregoing estimate thereof.

Section 5. All bond anticipation notes issued hereunder shall mature at such

times as may be determined by the Chief Financial Officer, provided that no note shall mature

later than one year from its date. The notes shall bear interest at such rate or rates and be in such

form as may be determined by the Chief Financial Officer. The Chief Financial Officer shall

determine all matters in connection with the notes issued pursuant to this bond ordinance, and the

Chief Financial Officer’s signature upon the notes shall be conclusive evidence as to all such

determinations. All notes issued hereunder may be renewed from time to time subject to the

provisions of N.J.S.A. §40A:2-8. The Chief Financial Officer is hereby authorized to sell part or

all of the notes from time to time at public or private sale and to deliver them to the purchasers

thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the

dates of delivery thereof. The Chief Financial Officer is directed to report in writing to the

governing body of the City at the meeting next succeeding the date when any sale or delivery of

the notes pursuant to this bond ordinance is made. Such report must include the principal

amount, interest rate and maturities of the notes sold, the price obtained and the name of the

purchaser.

Section 6. The full faith and credit of the City are hereby pledged to the

punctual payment of the principal of and interest on the said obligations authorized by this bond

ordinance. Said obligations shall be direct, unlimited obligations of the City, and the City shall

be obligated to levy ad valorem taxes upon all the taxable property within the City for the

payment of said obligations and interest thereon without limitation of rate or amount.

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Section 7. The capital budget or temporary capital budget of the City is

hereby amended to conform with the provisions of this ordinance to the extent of any

inconsistency herewith and the resolutions promulgated by the Local Finance Board showing all

detail of the amended capital budget or temporary capital budget and capital program as

approved by the Director, Division of Local Government Services, are on file with the City Clerk

and are available for public inspection.

This bond ordinance shall take effect twenty (20) days after the first publication thereof after

final adoption, as provided by said Local Bond Law.

Dated:

I, Rosalia M. Licatese, City Clerk of the

City of Summit, do hereby certify that

the foregoing ordinance was duly passed

by the Common Council of said City at

a regular meeting held on

Approved:

Mayor

City Clerk

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Resolution (ID # 4822)

February 14, 2017

AUTHORIZE EMERGENCY TEMPORARY APPROPRIATIONS - MUNICIPAL OPERATING

BUDGET (ROLL CALL VOTE)

WHEREAS, emergent conditions have arisen with respect to either funds being needed for

salaries and/or payments being due to various vendors, and

WHEREAS, adequate provisions were not made in the 2017 Temporary Budget, and N.J.S.A.

40A:4-20 provides for creation of emergency temporary appropriations, and

WHEREAS, the total emergency temporary resolutions adopted in the year 2017 pursuant to the

provisions of N.J.S.A. 40A:4-20 (Chapter 96, P.L. 1951 as amended) including this resolution

total $223,850.00.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF

SUMMIT (not less than two-thirds of all the members thereof affirmatively concurring):

That, in accordance with N.J.S.A. 40A:4-20:

1. The emergency temporary appropriations listed below will be provided for in the 2016

Budget under the titles shown and for the amounts given be and the same are hereby as

follows:

Salaries Other Expenses

NPSM Emergency Services Dispatch $223,850.00

Subtotal $223,850.00

In the Total Amount of $223,850.00

2. Two certified copies of this resolution be filed with the Director of Local Government

Services.

Dated February 14, 2017

I, Rosalia M. Licatese, City Clerk of the City of Summit, do hereby certify that the foregoing

resolution was duly adopted by the Common Council of said City at a regular meeting held on

Tuesday evening February 14, 2017.

City Clerk

…

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Finance and Personnel Committee R - Finance/Personnel

www.cityofsummit.org

Meeting: 02/14/17 07:30 PM

RESOLUTION (ID # 4822) DOC ID: 4822

TO: Mayor and Common Council

FROM: Marge Gerba, City Treasurer

DATE: January 27, 2017

SUMMARY

This resolution authorizes emergency temporary appropriations to the Current Fund Budget for

the NPSM Emergency Services Dispatch Center. Notice of a quarterly payment being due in

February was not received in time for the January 5th

meeting.

The Temporary Budget may be amended at any time up to and including January 30th

and is

limited to 26.25% of the prior year’s budget. After that date, the limit on appropriations is

removed and any appropriation which becomes necessary prior to final adoption of the budget

(and which has not been included in the Temporary Budget) are made through an Emergency

Temporary Appropriation resolution. This resolution must be adopted by at least 2/3 of the full

membership of the governing body.

This resolution adds $223,850.00 to the current Temporary Municipal Budget of $10,047,752.14

bringing the total to $10,271,602.14.

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February 14, 2017

AUTHORIZE TRANSFER OF APPROPRIATIONS - OPERATING BUDGET (ROLL CALL

VOTE)

WHEREAS, there appears to be a surplus in the following 2016 Operating Accounts over and

above the demands to be necessary; viz:

FROM

Salaries and Wages Other Expenses

31-440-000 Telephone $5,250.00

25-265-000 Fire Department $9,850.00

26-300-000 Public Works $3,000.00

Total $0.00 $18,100.00

Total amount transferred from: $18,100.00

WHEREAS, there appears to be insufficient funds in the following 2016 Operating Accounts to

meet the demands thereof; viz:

TO

Salaries and Wages Other Expenses

31-430-100 Electricity $5,250.00

25-265-002 Fire Hydrant Service $9,850.00

26-305-000 Garbage & Trash $3,000.00

Total $0.00 $18,100.00

Total amount transferred to: $18,100.00

Dated: February 14, 2017


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resolution was duly adopted by the Common Council of said City at a regular meeting held

on Tuesday evening, February 14, 2017.

City Clerk

…

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Meeting: 02/14/17 07:30 PM




DATE:

SUMMARY

Transfer of funds from operating accounts with a surplus to operating accounts with insufficient

funds due to unexpected and/or rising costs.

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February 14, 2017

APPROVE MODIFICATION TO THE CALCULATION OF THE TAX COLLECTION RATE

(ROLL CALL VOTE)

WHEREAS, Chapter 56 of P.L. 2010 made a modification to the calculation of the tax collection rate

(and therefore affecting the reserve amount) by allowing full deduction of the impact of tax appeal

judgments on the levy, and

WHEREAS, according to NJSA 40A:4-41 (c)... (2) If tax appeal judgments of the county tax board

pursuant to R.S.54:3-21 et seq., or the State tax court pursuant to R.S.54:48-1 et seq., result in tax

reductions for the previous fiscal year, the governing body of the municipality may elect to calculate the

current year reserve for uncollected taxes by reducing the certified tax levy to calculate the current year

reserve for uncollected taxes by reducing the certified tax levy of the prior year by the amount of the tax

levy adjustments resulting from those judgments. Election of this choice shall be made by resolution,

approved by a majority vote of the full membership of the governing body prior to the introduction of the

annual budget pursuant to NJSA 40A:4-5, and

WHEREAS, attached to this resolution is a copy of sheet 22 of the 2016 Annual Financial Statement

"Current Taxes — Levy" to support the amounts used to determine the modified tax collection rate as

follows:

$134,782,146.56 2016 Levy Including Added and Omitted Taxes

(229,261.78) Appeals

$134,552,884.78 Certified levy reduced by appeals

$134,035,721.23 Collected in 2016

134,552,884.78 divided by reduced 2016 levy

99.61% of collections to 'reduced' 2016 levy

and

WHEREAS, for comparative information, the tax collection rate was 99.36% for the calendar year 2015,

and 99.48% for the calendar year 2014.

NOW, THEREFORE, BE IT RESOLVED BY THE MEMBERS OF THE COMMON COUNCIL OF

THE CITY OF SUMMIT, COUNTY OF UNION, NEW JERSEY:

That, approved by a majority of the full membership, the City of Summit shall utilize a tax collection rate

of 99.61% when calculating the line item appropriation Reserve for Uncollected Taxes in its calendar year

2017 Municipal Budget. RECORDED VOTE

Ayes ( Nays ( -- Abstain ( --

(

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( Absent ( --

(

(

(


I, Rosalia M. Licatese, City Clerk of the City of Summit, do hereby certify that the foregoing resolution

was duly adopted by the Common Council of said City at a regular meeting held on Tuesday evening,

February 14, 2017.

City Clerk

…

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Meeting: 02/14/17 07:30 PM





SUMMARY

This resolution is recommended by our auditors. It allows us to reduce our tax levy by the

amount of the tax appeals thereby increasing our collection rate.

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February 14, 2017

AUTHORIZE SHARED SERVICE AGREEMENT WITH THE BOROUGH OF NEW

PROVIDENCE - ASSISTANT TAX ASSESSOR

WHEREAS, the City of Summit (“City”) requires the services of a part-time Assistant

Tax Assessor, and

WHEREAS, the Borough of New Providence (“Borough”) requires the services of a part-

time Tax Assessor, and

WHEREAS, Bryan Flynn (“Flynn”) has agreed to accept employment form both the City

and the Borough on a combined basis, and

WHEREAS, the City and the Borough agree to each appoint Bryan Flynn on a part-time

basis and share the cost of full-time benefits pursuant to the terms of a Shared Services

Agreement, and

WHEREAS, Flynn shall divide his weekly employment time with 60% dedicated to the

City and 40% to the Borough, provided that the total per week is at least thirty-five (35)

hours, and

WHEREAS, the Borough agrees to pay the City, on a quarterly basis, forty percent (40%)

of the total cost of health benefits provided to Flynn by the City, and

WHEREAS, the Agreement shall remain in effect until the end of the term for which

Flynn has been appointed by either municipality or the earlier cessation of employment

of Flynn by either municipality with thirty (30) days prior written notice given by either

municipality to Flynn, and

WHEREAS, the Agreement may be renewed by resolution of both governing bodies at

the time of reappointment by either municipality.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE

CITY OF SUMMIT:

That the Mayor and City Clerk be and they are hereby authorized to execute a Shared

Services Agreement with the Borough of New Providence for Shared Services as

described above.


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I, Rosalia M. Licatese, City Clerk of the City of Summit, do hereby certify that the

foregoing resolution was duly adopted by the Common Council of said City at a special

meeting held on Tuesday evening, February 14, 2017.

City Clerk

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n:\contracts&agreements\shared services\Flynn Agreement Assessor 17

AGREEMENT

THIS AGREEMENT made this 23rd day of January, 2017 by, between and

among Bryan Flynn (hereinafter “Flynn”); the BOROUGH OF NEW PROVIDENCE, a

municipal corporation of the State of New Jersey, with offices at 360 Elkwood Avenue,

New Providence, New Jersey 07974 (hereinafter the “Borough”); and CITY OF

SUMMIT, a municipal corporation of the State of New Jersey, with its City Hall at 512

Springfield Avenue, Summit, New Jersey 07901 (hereinafter the “City”).

W I T N E S S E T H:

WHEREAS, the City requires the services of an Assistant Tax Assessor;

WHEREAS, the Borough requires the services of a Tax Assessor;

WHEREAS, neither the City nor the Borough require the services of a Tax

Assessor or Assistant Tax Collector on a full-time basis;

WHEREAS, Flynn has indicated that he is willing to accept employment from

both the City and the Borough on a combined basis; and

WHEREAS, the City and the Borough each desire to appoint Flynn on a part-time

basis and to share the cost of full time benefits.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set

forth hereafter, it is agreed as follows:

1. The City has appointed Flynn Assistant Tax Assessor. 2. The Borough has appointed Flynn as Tax Assessor for the Borough. 3. Flynn has accepted appointment by both the City and the Borough and

shall perform the duties of Tax Assessor for the Borough and Assistant tax Assessor for the City.

4. Flynn shall receive a salary in accordance with the City’s and Borough’s

respective salary ordinances. He shall receive such future increases in

9.A.4.a

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salary as may be awarded by the City or Borough whether prospective or retro-active increases.

5. Flynn shall be entitled to receive from the City all employment benefits

presently offered to full-time, non-union employees of the City including, but not limited to, medical coverage, vacation, pension contribution and sick time. Flynn shall also receive any increases in benefits given to other full-time, non-union employees of the City.

6. Flynn shall divide his weekly employment time between the Borough and

the City with approximately sixty percent (60%) of his time dedicated to the City and forty percent (40%) of his time dedicated for the Borough, provided that his total per week is at least thirty-five (35) hours. He shall be responsible for reporting his time to the administrators for the City and Borough.

7. The Borough agrees to pay to the City, on a quarterly basis, forty (40%)

percent of the total cost of health benefits provided to Flynn. In the event of any increase in the cost of said benefits, the City shall give prior notice to the Borough.

8. In accordance with Chapter 78, the Borough will deduct medical

contributions from Bryan’s salary with said percentage based on his salary for New Providence.

9. This Agreement shall remain in effect until the end of the term for which Flynn has been appointed by either municipality or the earlier cessation of employment of Flynn by either municipality on thirty (30) days prior written notice given by either municipality to Flynn. The Agreement may be renewed by resolution of both governing bodies at the time of reappointment by either municipality.

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IN WITNESS WHEREOF, the parties have hereunto set their hands and seals or

had this Agreement executed by the proper municipal officials the day set forth opposite

their names.

WITNESS:

______________________________ ______________________________ Bryan Flynn Dated: ________________________ ATTEST: BOROUGH OF NEW PROVIDENCE ______________________________ ______________________________ Wendi B. Barry, Borough Clerk Allen Morgan, Mayor Dated: ________________________ CITY OF SUMMIT ______________________________ ______________________________ Rosemary Licatese, City Clerk Nora Radest, Mayor

Dated: ________________________

9.A.4.a

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February 14, 2017

AUTHORIZE SOLICITATION OF QUOTES FOR AGGREGATE PURCHASE IN EXCESS OF

BID THRESHOLD - PURCHASE OF COMPUTER HARDWARE

WHEREAS, in an effort to reduce the number of paper agenda packets produced for each

meeting of the City of Summit's ("City") Common Council, the City desires to purchase ten (10)

Surface Pro 3 Tablets with Stylus and on-screen writing capability ("Tablet(s)") for use by the

member of the governing body, City Administrator, and City Clerk, and

WHEREAS, pursuant to N.J.A.C. 5:34-8.3(a)(1), initial estimates of computer hardware

equipment needed during this contract year were incorrectly anticipated to be less than the bid

threshold, and

WHEREAS, the City has previously awarded a contract in 2017 for the purchase of other

computer hardware, specifically a GIS server, at the price of $16,989.000, and

WHEREAS, it is anticipated that the aggregate of the cost for the GIS server and the Tablets will

exceed the City's $17,500.00 bid threshold by an amount that is between fifteen percent (15%)

and 100% of the City's bid threshold, and

WHEREAS, N.J.A.C. 5:34-8.3(d)(2) permits the Common Council to authorize the solicitation

of quotations for a purchase which, in the aggregate, exceeds the City's $17,500.00 bid threshold

by an amount between fifteen percent (15%) and 100% of the City's bid threshold.


SUMMIT:

That the proper City Officials be and are hereby authorized to solicit quotations for the purchase

of Tablets for the purpose described above at a cost expected to exceed the City's bid threshold

by an amount between fifteen percent (15%) and 100% of the City's $17,500.00 bid threshold.



Resolution was duly adopted by the Common Council of Summit at a regular meeting held on

Tuesday, February 14, 2017.

City Clerk

…

9.A.5

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City Clerk's Office R - Finance/Personnel


Meeting: 02/14/17 07:30 PM

RESOLUTION (ID # 4817) DOC ID: 4817 A


FROM: Rosemary Licatese, City Clerk


One of the City Clerk’s Office goals for 2017 is to further reduce the number of paper agenda

packets it produces. In 2016 it produced 15 packets, down from 17. As of the end of January, I

am happy to advise that the number of packets has been reduced to 11.

With the support of the City Administrator, the City Clerk’s Office is recommending further

reduction to only producing 3 paper packets - this would include the official file copy which is to

be maintained as the City’s official record and two copies for public inspection - one at City

Hall/City Clerk’s Office and one at the Library.

In order to achieve this goal to reduce the number of paper packets, it will be necessary to

provide city-issued laptops to members of the governing body, City Administrator and City

Clerk to access the pdf-formatted version of the agenda packet which is uploaded to the City’s

website.

Funding is available for the purchase of these tablets, however the City’s aggregate for purchases

of computer hardware will exceed the City’s $17,500.00 bid threshold due a previously awarded

contract in 2017 for a GIS server at a price of $16,989.00.

The City Engineer worked with IT to solicit quotes and compare pricing with State and

cooperative pricing systems for the purchase of a GIS server. The server was purchased from

Provantage, LLC, which was found to be the best value at a cost of $16,989.00. This is the only

other purchase of computer hardware to date for the year, but the purchase of the tablets will

cause the aggregate amount for the purchase of computer hardware to exceed the City’s bid

threshold of $17,500.00.

N.J.A.C. 5:34-8.3(d)2 permits the governing body to authorize the solicitations of quotations for

a purchase which, in the aggregate, exceed the City’s $17,500.00 bid threshold by an amount

between 15% and 100% of the threshold.

Your consideration, therefore, is respectfully requested, to authorize the solicitation of quotations

for the purchase of tablets in anticipation of exceeding the City’s bid threshold for the purchase

9.A.5

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of computer hardware equipment.

Thank you for your consideration.

9.A.5

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February 14, 2017

ADOPT GRIEVANCE PROCEDURE UNDER AMERICANS WITH DISABILITIES ACT

BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SUMMIT:

That it does hereby adopt the City of Summit Grievance Procedure under the Americans With

Disabilities Act.




Tuesday evening, February 14, 2017.

City Clerk

…

9.A.6

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City Administrator's Office R - Finance/Personnel


Meeting: 02/14/17 07:30 PM



FROM: Michael Rogers, City Administrator

DATE:

A public entity that employs fifty (50) or more persons is required to designate at least one employee to be the ADA coordinator. See 28 C.F.R. 35.107(a). The ADA coordinator is responsible for organizing all efforts to comply with Title II of the ADA, investigating any complaints of violations, and serving as the contact person for both the public and other members of the public entity's staff on all ADA matters. Id. Public entities with fifty (50) or more employees are also required to adopt and publish an ADA grievance procedure. See 28 C.F.R. 35.107(b). Neither Title II of the ADA nor its implementing regulations describe what the grievance procedures must include. However, the U.S. Department of Justice recommends that grievance policies include: (1) a description of how and where a complaint under Title II may be filed with the government entity; (2) if a written complaint is required, a statement notifying potential complainants that alternative means of filing will be available to people with disabilities who require such an alternative; (3) a description of the time frames and processes to be followed by the complainant and the government entity; (4) information on how to appeal an adverse decision; and (5) a statement of how long complaint files will be retained. See ADA Compliance Guide ¶ 880. The U.S. Department of Justice has provided a sample grievance policy for informing all citizens of their rights under the ADA. See ADA Compliance Guide ¶ 883. Our labor attorney has recommended that the City utilize this grievance policy, as it ensures compliance with the ADA. These procedures have no effect on the current employment based complaint procedures already established within the Summit Personnel Policies and Procedures Manual. It is recommended that the governing body adopt the City of Summit Grievance Procedure Under the Americans With Disabilities Act as drafted.

9.A.6

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NOTICE INFORMING CITIZENS OF GRIEVANCE PROCEDURES UNDER THE ADA

CITY OF SUMMIT GRIEVANCE PROCEDURE

UNDER THE AMERICANS WITH DISABILITIES ACT

This Grievance Procedure is established to meet the requirements of the Americans With

Disabilities Act of 1990 (ADA). It may be used by anyone who wishes to file a complaint alleging

discrimination on the basis of disability in the provision of services, activities, programs or

benefits by the City of Summit. The City of Summit’s Personnel Policy governs employment-

related complaints of disability discrimination.

The complaint should be in writing and contain information about the alleged discrimination

such as name, address, phone number or complainant and location, date, and description of

the problem. Alternative means of filing complaints, such as personal interviews or a tape

recording of the complaint will be made available for persons with disabilities upon request.

The complaint should be submitted by the grievant and/or his/her designee as soon as possible

but no later than 60 calendar days after the alleged violation to:

Michael F. Rogers, City Administrator

ADA Coordinator

City of Summit

512 Springfield Avenue

Summit, NJ 07901

Within 15 calendar days after receipt of the complaint, the ADA Coordinator or his/her

designee will meet with the complainant to discuss the complaint and the possible resolutions.

Within 15 calendar days of the meeting, the ADA Coordinator or his/her designee will respond

in writing and, where appropriate, in a format accessible to the complainant, such as large

print, Braille, or audiotape. The response will explain the position of the City of Summit and

offer options for substantive resolution of the complaint.

If the response by the ADA Coordinator or his/her designee does not satisfactorily resolve the

issue, the complainant and/or his/her designee may appeal the decision within 15 calendar

days after receipt of the response to the City’s Personnel Committee.

Within 15 calendar days after receipt of the appeal, the Personnel Committee will meet with

the complainant to discuss the complaint and possible resolutions. Within 15 calendar days

after the meeting, the Personnel Committee will respond in writing and, where appropriate, in

a format accessible to the complainant, with a final resolution of the complaint.

All written complaints received by the ADA Coordinator or his/her designee, appeals to the

Personnel Committee, and responses from these two offices will be retained by the City of

Summit for at least three (3) years.

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February 14, 2017

AUTHORIZE EXTENSION OF SICK LEAVE WITH PAY - DIVISION OF PUBLIC WORKS

EMPLOYEE (PENDING CLOSED SESSION DISCUSSION)

Resolution pending Closed Session discussion.

9.A.7

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February 14, 2017

AUTHORIZE 2017 CITY PLANNER SERVICES - NOT TO EXCEED $40,000.00

WHEREAS, the City of Summit has a need to acquire professional planning services as a fair

and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.5, and

WHEREAS, the anticipated term of this contract is from January 1 through December 31, 2017,

and

WHEREAS, Burgis Associates, Inc. has submitted a proposal dated November 28, 2016

indicating it will provide appraisal consultant services for $145.00 per hour for partner/s,

$125.00 per hour for associate/s, $100.00 per hour for project planner/s, $75.00 per hour for draft

person/CADD, and attendance at meetings at the request of the City. Planner shall be reimbursed

at cost for expenses incurred for duplication, filing fees, and other reasonable out of pocket

expenses advanced and/or incurred by them. Planner shall be reimbursed for direct charges

including disbursements that are actual expenses incurred by the Professional and or/their

associated Firm in connection with the services provided, and shall include, but not be limited to

telegrams, faxes and long distance (Out-of-State) telephone calls; payment of filing, application

fees, review fees and similar charges; computer expenses including time and proprietary program

charges; outside printing, reproduction, binding, collating and other graphic services; messenger

service, postage and handling of drawing and specifications, reports, contracts and other bulky

items; with said costs estimated by the DCS Director not to exceed $40,000.00, and

WHEREAS, funds will be certified from account #7-01-21-180-000-510 upon inclusion in and

adoption of the 2017 Municipal Land Use Operating Budget.


SUMMIT:

1. That the Mayor and City Clerk are hereby authorized and directed to sign an agreement

with Burgis Associates, Inc., 25 Westwood Avenue, Westwood, NJ 07675, as described

herein.

2. That Burgis Associates, Inc. shall comply with the requirements of N.J.S.A. 10:5-31 et

seq. and N.J.A.C. 17:27 (Affirmative Action), N.J.S.A. 52:32-44 (Business Registration),

and the City’s insurance requirements.





9.B.1

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City Clerk

…

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Community Service Department (DCS) R - Buildings and Grounds


Meeting: 02/14/17 07:30 PM



FROM: Paul Cascais, Director - Department of Community Services

DATE:

On December 2, 2016 the Department of Community Services (DCS) procured Requests for

Qualifications (RFQ) for professional planning services. Three respondents submitted their

proposals, Burgis Associates, Inc., Westwood, NJ, Topology, NJ LLC, Newark, NJ and

Abbington Engineering, LLC, Jackson, NJ. Two respondents, Burgis Associates and Topology

submitted all the requested information and forms, one respondent, Abbington Engineering

failed to respond to two sections of the RFQ, making their submittal deficient, disqualifying

them for consideration. All RFQ’s at the time they were received were reviewed by City

Solicitor, Albert Cruz, Esq. for completeness.

After careful review and consideration of the two qualified respondents, it is my

recommendation to authorize a contract agreement with Burgis Associates, Inc., Westwood NJ.

for professional in -house planning services to commence on January 1, 2017 and conclude on

December 31, 2017.

The attached Request for Qualification details the scope of services to be performed by the in-

house planner, as well as a fee schedule detailing hourly rates for the various professionals. The

hourly rates for the professional services remain unchanged in the proposed agreement.

Currently, Tony Somers, Burgis Associates is the planner assigned to Summit; Mr. Somers is in

the office one (1) day per week reviewing development applications and providing planner

services for various City projects. Mr. Somers will be utilized when needed to assist the City’s

Zoning Officer in reviewing and expediting Zoning applications.

Professional Planner Services is funded in the Municipal Land Use Operating Budget, 7-01-21-

180-000-510. I respectfully request a resolution authorizing the execution of a contract

agreement for Professional Planner Services not to exceed $40,000. to Burgis Associates, Inc.

9.B.1

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February 14, 2017

AUTHORIZE PROFESSIONAL SERVICES AGREEMENT IN EXCESS OF $17,500.00 - ON-

CALL REDEVELOPMENT PLANNING AND REAL ESTATE ADVISORY SERVICES - NOT

TO EXCEED $30,000.00

WHEREAS, the City of Summit has a need to acquire On-Call Redevelopment Planning

and Real Estate Advisory Services as a non-fair and open contract pursuant to the

provisions of N.J.S.A. 19:44A-20.5, and

WHEREAS, the Purchasing Agent has determined and certified in writing that the value

of the acquisition will exceed $17,500.00, and

WHEREAS, the anticipated term of this contract is from the date of the fully executed

agreement to January 8, 2018, and

WHEREAS, Topology NJ, LLC has submitted a proposal dated February 2, 2017

indicating it will provide the services for $a blended rate of $150.00 per hour and

financial analysis services will be sub-contracted and provided at a blended rate of

$225.00 per hour, with the cost of this agreement estimated by the DCS Director not to

exceed $30,000.00, and

WHEREAS, Topology NJ, LLC has completed and submitted a Business Entity

Disclosure Certification which certifies that Topology NJ, LLC has not made any

reportable contributions to a political or candidate committee in the City of Summit in the

previous one year, and that the contract will prohibit Topology NJ, LLC from making any

reportable contributions to a political or candidate committee in the City of Summit

through the term of the contract, and

WHEREAS, the cost of said service is not to exceed $30,000.00 and funds will be

certified by the City Treasurer in account #7-01-21-180-000-510 upon inclusion in and

adoption of the 2017 Operating Budget, and

WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the

resolution authorizing the award contracts for “Professional Services” without

competitive bids and the contract itself must be available for public inspection, and

WHEREAS, the DCS Director has, in a memo dated February 3, 2017 advised that this

contract award complies with the Local Public Contracts Law.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE

CITY OF SUMMIT:

9.B.2

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1. That the Mayor and City Clerk are hereby authorized and directed to sign an

agreement with Topology NJ, LLC, 60 Union Street/1N, Newark, NJ 07105, as

described herein.

2. That the Business Disclosure Entity Certification and the Determination of Value

be placed on file with this resolution.

3. This contract is awarded without competitive bidding as a “Professional Service”

in accordance with N.J.S.A. 40A:11-5(1)(a)(i) of the Local Public Contracts Law

because Topology NJ, LLC is a professional company that employs a person

licensed by the State of New Jersey to perform planning services.

4. That Topology NJ, LLC shall comply with the requirements of N.J.S.A. 10:5-31 et

seq. and N.J.A.C. 17:27 (Affirmative Action), N.J.S.A. 52:32-44 (Business

Registration), and the City’s insurance requirements.

5. A notice of this action shall be published in the Union County Local Source.



foregoing resolution was duly adopted by the Common Council of said City at a regular


City Clerk …

9.B.2

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Community Service Department (DCS) R - Buildings and Grounds


Meeting: 02/14/17 07:30 PM




DATE: February 3, 2017

The Department of Community Services is the point of contact for potential developers and development applications for re-development in the community through the engineering and code administration divisions and the City’s Zoning Officer. The professional services of an on-call re-development planning and real estate advisory service will provide the opportunity for increased efficiency for future community redevelopment. The re-development planning service will provide expertise in areas of planning, financial and site analysis, project management, and expert testimony and will evaluate potential zoning changes for future re-development. Topology NJ, LLC, Newark NJ. offers on -call re-development planning services and has submitted an proposal for the professional service. Topology NJ was appointed in 2016 by the Planning Board as their professional planner for the 2016 Master Plan Re-Examination, which has recently been completed. The on-call service will allow flexible access to a variety of services, increasing efficiency to successfully get projects across the finish line in a timely manner. Since this is an on-call service, fees will be paid on a blended hourly rate of $150. /hour, the financial analysis professional service, if needed, will be undertaken by a sub-contractor at a blended rate of $225/hr. Attached please find the proposal submitted by Topology NJ LLC, 60 Union Street, #1 N, Newark, NJ. 07105. If approved, the contract will be effective the date of execution and terminate on January 6, 2018. This initiative is funded through the Department of Community Services, Municipal Land Use, Operating Budget, account # 7-01-21-180-000-510, not to exceed $30,000.

9.B.2

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Attachment: doc20170203120823 (4845 : Auth Prof Svcs Agreement > $17,500.00-On-Call Redevelopment

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February 14, 2017

APPOINT AFFORDABLE HOUSING COMMITTEE MEMBER (PENDING CLOSED SESSION

DISCUSSION)

Pending Closed Session discussion

9.B.3

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February 14, 2017

APPOINT RENT COMMISSION MEMBER (PENDING CLOSED SESSION DISCUSSION)

Pending Closed Session discussion.

Packet Pg. 60


February 14, 2017

AUTHORIZE STATE CONTRACT PURCHASE - FIREFIGHTER TURN-OUT GEAR -

$11,531.25


That, in accordance with the City Treasurer’s certification of the availability of funds in

Account #C-04-30-084-00B-010, a copy of which is attached hereto and made a part of

this resolution, along with the memo dated February 1, 2017 from the Fire Chief, and

pursuant to State Contract #80948, through Skylands Area Fire Equipment, 23 Hamburg

Turnpike, Unit A, Riverdale, NJ 07457, purchase of firefighting turnout gear, at a total

cost not to exceed $11,531.25, be and is hereby authorized.



foregoing resolution was duly adopted by the Common Council of said City at a special


City Clerk …

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Fire Department R - Safety


Meeting: 02/14/17 07:30 PM



FROM: Eric Evers, Fire Chief

DATE:

SUMMARY

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CITY OF SUMMIT FIRE DEPARTMENT

MEMO

TO: MEMBERS OF THE PUBLIC SAFETY COMMITTEE MAYOR RADEST CITY ADMINISTRATOR ROGERS

COUNCIL CHAIR OGDEN COUNCILMEMBER SUN

FROM: CHIEF ERIC EVERS DATE: FEBRUARY 1, 2017 COPY TO: COUNCIL PRESIDENT MCTERNAN ROSEMARY LICATESE, CITY CLERK

A resolution is requested at the February 14, 2017 meeting of Common Council, authorizing the fire department to exceed the $17,500.00 threshold for any one vendor for the purchase of firefighting turn-out gear. This is protective clothing worn by firefighters through a state contract at a cost not to exceed the capital budget amount of $13,000.00.

Vendor information: Skylands Area Fire Equipment

23 Hamburg Turnpike - Unit A

Riverdale NJ 07457

This equipment is available through State Contract, 80948.

The purchase of turn-out gear is part of the scheduled replacement program for firefighter protective

equipment. Capital Ordinance # 15-3084, account # C-04-30-084-00B-010, authorizes the funding for

this purchase.

Thank you for your consideration in this matter.

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Certification of Availability of Funds

---------------------------------------------

This is to certify to the Mayor and Common Council of the City of Summit that funds for the

following resolution are available:

Resolution Date: February 14, 2017

Resolution Doc Id: 4833

Vendor: Skylands Area Fire Equipment

23 Hamburg Turnpike Unit A

Riverdale, NJ 07457

Purchase Order Number: 17-00651

Account Number Amount Account Description

C-04-30-084-00B-010 $11,531.25 3084 FD Turn Out Gear

Only amounts for the current Budget Year have been certified.

Amounts for future years are contingent upon sufficient funds being appropriated.

Margaret V. Gerba City Treasurer/CFO

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February 14, 2017

ACCEPT GRANT AWARD - FEMA FY 16 EMERGENCY MANAGEMENT PERFORMANCE

GRANT PROGRAM - EMERGENCY MANAGEMENT AGENCY ASSISTANCE - $9,400.00

WHEREAS, in a memo dated January 24, 2017, the Deputy Fire Chief advises that the Fire

Department has been awarded a grant by the Federal Emergency Management Agency through

its FY 16 Emergency Management Performance Grant Program (EMPG) , Emergency

Management Agency Assistance (EMAA), in the amount of $9,400.00, with no anticipated local

share, and

WHEREAS, the Deputy Fire Chief further advises that the funds will be used towards training,

event planning and other work performed by the City’s Office of Emergency Management

personnel, and


SUMMIT:

1. That pursuant it does hereby accept the FEMA FY 16 Emergency Management

Performance Grant Program (EMPG), Emergency Management Agency Assistance

(EMAA, Subaward # FY16-EMPG-EMAA-2018 , grant funds in the amount of $9,400.00,

for the Subaward period 7/1/16 – 6/30/17.

2. There is no anticipated local share.




on Tuesday evening, February 14, 2017

City Clerk

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February 14, 2017

AUTHORIZE STATE CONTRACT AGREEMENT WITH GOVDEALS, INC. FOR ONLINE

AUCTION SERVICES

WHEREAS, from time to time the City conducts auctions to dispose of public property that is no

longer needed for public purposes, and

WHEREAS, the City wishes to utilize the State Contract #T-2581 awarded to GovDeals, Inc. for

on-line auctions services, with a current contract expiration of January 28, 2018.


SUMMIT:

1. That the Mayor and City Clerk be and they are hereby authorized to enter into an agreement

pursuant to State Contract #T-2581 with GovDeals, Inc., 100 Capitol Commerce Blvd., Suite

110, Montgomery, AL 36117

2. That the proper City officials be and they are hereby authorized to conduct on-line auctions

through GOVDEALS, Inc., State Contract #T-2581, to dispose of surplus public property.



resolution was duly adopted by the Common Council of said city at a regular meeting held on


City Clerk

…

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Community Service Department (DCS) R - Works


Meeting: 02/14/17 07:30 PM




DATE:

The City utilizes an on-line auctioneering service to sell surplus property which no longer needed

or functional by the various City departments. In the past, the City has used GovDeals Inc. 100

Montgomery, Alabama for the on-line auctioneering services. The service has proven to be

successful for the marketing and selling of surplus public property. Therefore, I am

recommending a resolution be passed to continue to use GovDeals for the on-line auctioning

service through New Jersey State contract T-2581, the contract period is through January 28,

2018.

I have attached the Notice of Award and Award Summary for contract T 2581,which details the

contract period and award method.

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Attachment: doc20170203142802 (4806 : Authorize State Contract Agreement with GovDeals, Inc. For

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February 14, 2017

AUTHORIZE ON-LINE AUCTION OF UNNEEDED CITY EQUIPMENT AND UNNEEDED

VEHICLES

WHEREAS, in a memo dated February 6, 2017, attached hereto, the Director of the Department

of Community Services advises that each year. through the City’s capital vehicle and equipment

replacement plan, older vehicles and equipment that have outlived their useful life become

surplus, and at this time there are two vehicles, as described in the memo, which are currently

surplus and are no longer needed for public use, and, therefore, has requested authorization to

offer these vehicles for sale via the on-line auction service offered by GovDeals.com, and

WHEREAS, the Local Unit Technology Pilot Program and Study Act (P.L. 2001, c. 30)

authorizes the sale of surplus personal property no longer needed for public use through the use

of an on-line auction service, and

WHEREAS, the sales are being conducted pursuant to the Division of Local Government

Services’ Local Finance Notice 2008-9, and

WHEREAS, the City intends to utilize the on-line auction services of GovDeals.com, with which

the City currently has an agreement through State Contract #T-2581 to provide such on-line

auction services, and


SUMMIT:

1. That pursuant to Local Public Contract Laws, the notice of the on-line auction shall be

published in the Union County Local Source, the City’s official newspaper, on February

16, 2017 and February 23, 2017.

2. That on-site inspection of the surplus public property shall be scheduled as follows:

In-Person Pre-Bid Inspection Location & Dates

Public Works Facility, 41 Chatham Road, Summit, NJ

Tuesday, February 21, 2017 & Thursday, February 23, 2017

9:00 am - 2:00 pm on both days.

3. That the on-line auction shall take place from February 16, 2017 through March 2, 2017.

4. That, the Director of the Department of Community Services and the City’s Purchasing

Agent, pursuant to the Terms and Conditions as set forth in GovDeals.com on-line sales

Terms and Conditions, attached hereto and made part hereof, be and they are hereby

authorized to conduct an on-line auction through GovDeals.com, to dispose of the

following surplus public property:

Year Make Model VIN

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2011 Ford Crown Victoria 2FABP7BV3BX135862

1987 Hahn Fire Truck 2HCP1222712287





City Clerk

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CITY OF SUMMIT

NOTICE OF SALE OF PROPERTY

& TERMS AND CONDITIONS OF ON-LINE SALE

All bidders and other participants of this auction agree that they have read and fully understand

these terms and agree to be bound thereby:

1. Guaranty Waiver. All property is offered for sale "AS IS, WHERE IS." The City of

Summit (Seller) makes no warranty, guaranty or representation of any kind, expressed or

implied, as to the merchantability or fitness for any purpose of the property offered for

sale. The Buyer is not entitled to any payment for loss of profit or any other money

damages - special, direct, indirect, or consequential.

2. Description Warranty. Seller warrants to the Buyer that the property offered for sale will

conform to its description. Any claim for misdescription must be made prior to removal

of the property. If Seller confirms that the property does not conform to the description,

Seller will keep the property and refund any money paid. The liability of The City of

Summit shall not exceed the actual purchase price of the property. Please note that upon

removal of the property, all sales are final.

3. Personal and Property Risk. Persons attending during exhibition, sale or removal of

goods assume all risks of damage of or loss to person and property and specifically

release the seller and GovDeals from liability therefore.

4. Inspection. Most items offered for sale are used and may contain defects not immediately

detectable. Bidders may inspect the property prior to bidding. Bidders must adhere to the

inspection dates and times indicated in the item description. See special instructions on

each auction page for inspection details.

5. Consideration of Bid. The City of Summit reserves the right to reject any and all bids and

to withdraw from sale any of the items listed.

6. Buyer's Certificate. Successful bidders will receive a Buyer's Certificate by email from

GovDeals.

7. Payment. Payment in full is due not later than 5 business days from the time and date of

the Buyer's Certificate. Acceptable forms of payment are: U. S. Currency, Certified

Cashier’s Check or Money Order, Company Check (with Bank Letter guaranteeing funds

- mandatory) Checks shall be made payable to: The City of Summit. Payments shall be

made at the location listed in the Buyer's Certificate.

8. Escrow Payment. When the purchase price (of a single item or the aggregate purchase

price of multiple items) totals $5,000 or greater, the Seller may require a down payment

from the winning Buyer. This non-refundable fee will be 20% of the total purchase price.

When the Seller exercises this option, the Buyer will have 48-hours from the time of

issuance of the Buyers Certificate, to comply with this requirement. If Buyer fails to

comply with this requirement within the stated time frame, the Seller can declare Buyer

in default, bar them from further bidding and have them removed from the GovDeals

system. If Buyer is in default, Seller may negotiate with next closest bidder, re-list at

another auction and/or pursue all legal proceedings. All monies collected in escrow, will

be deducted from total monies due at time of final payment.

9. Removal. All items must be removed within 10 business days from the time and date of

issuance of the Buyer's Certificate. Purchases will be released only upon receipt of

payment as specified. Successful bidders are responsible for loading and removal and

any and all property awarded to them from the place where the property is located as

9.E.2

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indicated on the website and in the Buyer's Certificate. The Buyer will make all

arrangements and perform all work necessary, including packing, loading and

transportation of the property. Under no circumstances will The City of Summit assume

responsibility for packing, loading or shipping. See special instructions on each auction

page for removal details. A daily storage fee of $10.00 may be charged for any item not

removed within the 10 business days allowed and stated on the Buyer's Certificate.

10. Vehicle Titles. Seller will issue a title or certificate upon receipt of payment. Titles may

be subject to any restrictions as indicated in the item description on the website. Open

titles cannot be issued. The City of Summit will not issue replacement titles.

11. Default. Default shall include (1) failure to observe these terms and conditions; (2)

failure to make good and timely payment; or (3) failure to remove all items within the

specified time. Default may result in termination of the contract and suspension from

participation in all future sales until the default has been cured. If the Buyer fails in the

performance of their obligations, Seller may exercise such rights and may pursue such

remedies as are provided by law. Seller reserves the right to reclaim and resell all items

not removed by Buyer thirty (30) days from the expiration of specified removal date.

12. Acceptance of Terms and Conditions. By submitting a bid, the bidder agrees that they

have read, fully understand and accept these Terms and Conditions of On-line Sales, and

agree to pay for and remove the property, if the bid is accepted, by the dates and times

specified. These Terms and Conditions are displayed at the top of each page of each item

listed on GovDeals.

13. State/Local Sales and/or Use Tax. Buyers may be subject to payment of State and/or local

sales and/or use tax. Buyers are responsible for contacting the appropriate tax office,

completing any forms, and paying any taxes that may be imposed.

14. Sales to Employees. Employees of The City of Summit may bid on the property listed for

auction, so long as they do NOT bid while on duty.

On-Line Bidding Website & Dates In-Person Pre-Bid Inspection Location & Dates

www.govdeals.com February 16,

2017 – March 2, 2017

Public Works Facility 41 Chatham Road,

Summit, NJ

Tuesday, February 21, 2017 &

Thursday, February 23, 2017:

9:00 am - 2:00 pm on both days

Marge Gerba, Asst. Purchasing Agent


UCLS: February 16, 2017 &

February 23, 2017

…

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Department of Community Services (DCS) R - Works


Meeting: 02/14/17 07:30 PM




DATE:

SUBJECT: Authorize On-Line Auction of Unneeded City Equipment and Vehicles

Each year through the City’s capital vehicle and equipment replacement plan older vehicles and

equipment that have outlived their useful life become surplus, the surplus vehicles and equipment are

publicly auctioned.

In the past several years the City has utilized an internet based on- line auction program offered by

GovDeals.com.

In short, the on line auction offers greater exposure for the items and potentially will increase the

profit of materials sold. The cost associated with the program is a 7.5% fee for the winning closed bid

for each item. As a protection to the City, a reserve price will be placed on each item which will

prevent the City from receiving a below market value for the items. In the event prospective bidders

do not meet the reserve, the bidding process is closed and there are no fees charged for incomplete

sales.

Below, please find a list of vehicles and equipment that has been designated as surplus and out of

service which initially was utilized in the various departments within the city organization.

Therefore it is my recommendation that Council pass a resolution authorizing the disposition of and

advertisement for the disposition of surplus vehicles and equipment through the internet on-line

auction program offered by Gov.Deals.com, 5913 Carmichael Place, Montgomery, Alabama.

If approved, the on-line auction advertisement would be on Thursday, February 16, 2017, with the

auction commencing on same day and ending on March 2, 2017. Two inspection dates will be

scheduled for prospective bidders to inspect vehicles and equipment prior to the close of auction. The

inspection dates will be scheduled on Tuesday, February 21, 2017 and on Thursday, February 23,

2017 from 9:00AM. to 2:00PM both days.

The auction includes various office equipment, including those not sold previously. The

vehicles/equipment on auction, are as follows, in addition to the vehicles not previously sold:

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Year Make Model VIN

2011 Ford Crown Victoria 2FABP7BV3BX135862

1987 Hahn Fire Truck 2HCP1222712287

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February 14, 2017

AUTHORIZE SOMERSET COUNTY COOPERATIVE PURCHASING SYSTEM (SOCCP)

PURCHASE - LANDSCAPE CHEMICAL TREATMENT SERVICES NOT TO EXCEED

$80,000.00


That, pursuant to Somerset County Cooperative Purchasing System Contract #CC-0110-14, the

purchase of Landscape Chemical Treatment Services, through Tru Green, 117 Corporate Blvd.,

South Plainfield, NJ 07080, not to exceed $80,000.00, be and is hereby authorized.

FURTHER RESOLVED that funds have been certified by the City Treasurer from account #7-

01-28-375-000-204 and 7-28-72-400-FUF-EXP, attached hereto.





City Clerk

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Meeting: 02/14/17 07:30 PM




DATE:

Each year the Division of Public Works (DPW) contracts for landscape treatment and

fertilization services for the maintenance of its natural turf fields. Various types of maintenance

applications are applied during the year to turf fields and public properties, such as, slit seeding,

core aeration, top dressing, grub control and fertilization of the turf.

The cost associated with the various applications exceeds the $17,500 bid threshold; therefore, a

council resolution authorizing the purchase of the services is required. I am recommending a

resolution be passed to purchase landscape treatment and fertilization services through Somerset

County Purchasing System, contract CC-0110-14, not to exceed $80000. upon the adoption of

the 2017 Operating Budget. The awarded contractor through contract CC-0110-14, for the

services is Tru Green, 117 Corporate Blvd. South Plainfield, NJ 07080.

This request is funded through the DCS, division of public works operating budget # 7-01-28-

375-000-204 and the Reserve Field User Fee account # 7-28-72-400-FUF-EXP.

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Attachment: doc20170130150802 (4809 : Auth Somerset Co. Coop Purchasing Sys (SOCCP) Purchase-

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Attachment: doc20170130150802 (4809 : Auth Somerset Co. Coop Purchasing Sys (SOCCP) Purchase-


---------------------------------------------





Vendor: TruGreen

117 Corporate Boulevard

South Plainfield, NJ 07080



7-01-28-375-000-204 $10,000.00 Parks & Shade Trees Maintenance Materials

7-28-72-400-FUF-EXP $70,000.00 Recreation Trust Field User Fees Expenditures

Contract Total $80,000.00




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February 14, 2017

AUTHORIZE MORRIS COUNTY COOPERATIVE PRICING COUNCIL (MOCCP)

PURCHASE - TRAFFIC SIGNAL MAINTENANCE SERVICES NOT TO EXCEED $25,000.00


That, pursuant to Morris County Cooperative Pricing Council (6MOCCP) Contract #37, the

purchase of Traffic Signal Maintenance Services through Jen Electric, Inc., 631 Morris Avenue,

Springfield, NJ 07081, not to exceed $25,000.00, be and is hereby authorized.

FURTHER RESOLVED that funds will be certified by the City Treasurer from account #7-01-

26-300-000-408 upon inclusion in and adoption of the 2017 Operating Budget.





City Clerk

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Meeting: 02/14/17 07:30 PM




DATE:

The division of public works maintains 28 traffic signal control units within the City. On

occasion, the units malfunction or are damaged due to unforeseen circumstances. To effectively

maintain safe control of the intersection, it is imperative the repairs or replacement of the unit is

delivered immediately. To provide this essential service, the City utilizes the assistance of a

traffic signal maintenance repair company.

In the past, the City has used Jen Electric, Inc. Springfield , NJ. To perform the work, I am

recommending to continue to use their services through the Morris County Cooperative Pricing

Council (MCCPC) contract #37, exceeding the $17,500. threshold, but not to exceed $25,000.

Attached please find a copy of MCCPC contract #37.

This request is funded through the division of public works, maintenance unit operating budget #

7-01-26-300-000-408, upon the adoption of the 2017 Operating Budget.

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Attachment: doc20170127153102 (4807 : Auth Morris County Cooperative Pricing Council (MOCCP)


February 14, 2017

AUTHORIZE SOMERSET COUNTY COOPERATIVE PURCHASING SYSTEM (SOCCP)

PURCHASE - AUTOMOTIVE SUPPLIES NOT TO EXCEED $43,000.00


That, pursuant to Somerset County Cooperative Purchasing System Contract #CC-0113-16, Co-

operative Pricing Bid #2-SOCCP, the purchase of Automotive Supplies, through both Chatham

NAPA Auto Parts, 26 Washington Avenue, Chatham, NJ 07928 and Quality Automotive, 25

Summit Avenue, Summit, NJ 07901, not to exceed $43,000.00, be and is hereby authorized.

FURTHER RESOLVED that funds will be certified by the City Treasurer through various City

departments’ 2017 vehicle maintenance operating budgets upon inclusion in and adoption of the

2017 Operating Budget.





City Clerk

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Meeting: 02/14/17 07:30 PM




DATE:

The Division of Public Works (DPW) purchases various automotive and light truck parts and

supplies each year for the maintenance of the City’s fleet of vehicles and equipment. Given the

aggregate purchase of the parts and supplies exceeds the $17,500 threshold, DPW uses purchase

power opportunity through a awarded cooperative contract. The contract being recommended

for the purchase of automotive and light truck parts is Somerset County Cooperative Purchasing

contract #CC-0113-16.

The contract has been awarded to several vendors for various automotive parts, the City

currently purchase from two of the several awarded vendors, Quality Automotive, Summit, NJ

and NAPA Auto Parts, Chatham NJ. Therefore, I am requesting a resolution be passed for the

purchase of automotive and light truck parts through the Somerset County Cooperative

Purchasing Contract CC-0113-16, this contract has an expiration date of August 23, 2018.

This request is funded through various City departments’ 2017 vehicle maintenance operating

budget, and is subject upon the adoption of the City’s 2017 Operating Budget, not to exceed

$ 43,000.

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February 14, 2017

AUTHORIZE 2017 CITY FORESTER SERVICES IN EXCESS OF $17,500.00- NOT TO

EXCEED $38,000.00 AND REDUCE PROFESSIONAL LIABILITY INSURANCE

REQUIREMENT

WHEREAS, the City of Summit has a need to acquire professional forestry services as a fair and

open contract pursuant to the provisions of N.J.S.A. 19:44A-20.5, and

WHEREAS, the anticipated term of this contract is from January 1 through December 31, 2017,

and

WHEREAS, John Linson t/a The Shade Tree, LLC, has submitted a proposal dated January 30,

2017, indicating he will provide professional forestry services for $90.00 per hour plus approved

reimbursable expenses, with the cost of said services estimated by the City Engineer/Deputy

DCS Director not to exceed $38,000.00, and

WHEREAS, the cost of this service is not to exceed $38,000.00 and funds have been certified by

the City Treasurer in account #7-01-28-375-000-515, attached hereto, and

WHEREAS, with the concurrence of the City’s Risk Manager, the City Engineer/Deputy DCS

Director recommends reducing the required $2 million Professional Liability insurance to $1

million Professional Liability insurance for the purposes of this agreement.


SUMMIT:

1. That the Mayor and City Clerk are hereby authorized and directed to sign an agreement

with John Linson t/a The Shade Tree, LLC, PO Box 6089, West Orange, NJ 07052, for

City Forester Services as described herein.

2. That John Linson t/a The Shade Tree, LLC shall comply with the requirements of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action) and N.J.S.A. 52:32-44

(Business Registration).

3. That the normal $2 million Professional Liability Insurance be reduced to $1 million

Professional Liability Insurance only for the purposes of this agreement.





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City Clerk

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DCS - Engineering Division R - Works


Meeting: 02/14/17 07:30 PM



FROM: Aaron Schrager, City Engineer/ Deputy DCS Director

DATE:

SUMMARY

The City retains professional forestry services through John Linson’s company, The Shade Tree LLC.

This year, the Division posted a request for proposals. The Shade Tree LLC was the only the proposal

received. The City Forester is typically scheduled seven hours per week. Required tasks include the

review of planning and zoning board applications, completion of the city’s annual hazardous tree

survey, locating the location for City trees and their procurement, attendance at Shade Tree

Committee meetings, review of construction plans, grant applications and other various forestry

related tasks.

Attached please find the agreement for professional forestry services retroactive to January 1, 2017

and terminating on December 31, 2017. This agreement outlines the Forester’s responsibilities along

with his professional service credential information. His hourly rates and mileage charges are outlined

in this agreement. I am also requesting that the professional liability insurance requirement be waived

to $1,000,000.00 subject to concurrence with the City’s Risk Manager. This is the amount that has

been continual approved in past awards to The Shade Tree, LLC.

Professional Forestry Services is funded through the Division of Public Works, Recreation Parks and

Shade Tree Unit, operating budget account 7-01-28-375-000-515

It is my recommendation that Council pass a resolution authorizing the contract for Professional

Forestry Service’s to The Shade Tree, LLC for a not to exceed amount of $38,000.00.

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of 4

Revised 2/7/2017

AGREEMENT FOR PROFESSIONAL FORESTRY SERVICES

BETWEEN the City of Summit, a municipal corporation of the State of New Jersey ("the City"),

and John Linson, T/A The Shade Tree Department LLC with an official mailing address of PO

Box 6089, West Orange, NJ 07052 ("the Forester"):The City and Forester agree as follows:

1. SCOPE OF AGREEMENT

The Forester will provide professional consulting services to the City in the role of City

Forester, performing all those duties mentioned in the attached description of the position and

such other allied or associated duties as may be required by the needs of the City. The services

shall be performed personally by John Linson, as principal, unless specific approval to the

contrary is given by the City.

2. NATURE OF THE RELATIONSHIP

The Forester shall be deemed to be an independent contractor for the provision of

Forestry services, and shall not be considered an employee of the City for any purpose,

including eligibility for benefits.

3. REPORTING RELATIONSHIP

The Forester will perform duties within the Department of Community Services of the

City, and shall report through the City Engineer/Deputy Director to the Director of Community

Services.

4. AVAILABILITY

The Forester shall provide approximately 350 hours of service to the City during the term

of the Agreement. He shall normally make himself available to the public, to members of the

City staff and elected officials, and for performance of field work for approximately 7 hours per

week pursuant to a schedule prepared by the City Engineer/Deputy Director. Scheduled hours

shall be set from 8:30AM to 4:30PM. Hours of service may be varied at times upon approval of

the City Engineer/Deputy Director.

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AGREEMENT FOR PROFESSIONAL FORESTER SERVICES

Between John Linson and the City of Summit

January 1, 2017 through December 31, 2017

Page 2 of 4

Revised 2/7/2017

5. ADJUSTMENTS TO HOURS AND FEES

If, for any reason, the Forester is unable to provide a minimum of 350 hours of service

during the term of the Agreement, the fee set forth in paragraph 9 shall be adjusted downward

accordingly.

The Forester shall not conduct any business outside of the scope of this Agreement

during any period devoted to satisfying the hours of service specified above.

From time to time, the City may authorize additional hours of work or special projects to

be undertaken by the Forester. Any such extra work shall be compensated at the rate set forth

in paragraph 9, or as may be mutually agreed upon by the Forester and the Director of

Community Services.

6. LICENSE

The Forester represents that he is a duly licensed, New Jersey Certified Tree Expert and

Certified Arborist authorized to practice, and in good standing in his profession, and agrees to

abide by and perform his duties in accordance with the ethics of such profession and all

Federal, State and municipal laws, regulations and ordinances regulating the profession.

Forester shall render services under this Agreement in accordance with generally accepted

professional practices and shall exercise due care in the performance of his duties normally and

reasonably provided with respect to similar professional contract services.

7. SUPPORT

In connection with the work performed for the City under this Agreement, the City will

provide support such as typing of specifications, working space, field and office equipment, and

access to information and records. Such support shall only be utilized for work performed under

this Agreement.

8. INSURANCE

The Forester shall maintain professional liability insurance covering John Linson

personally and itself corporately, together with workman’s compensation, general liability and

automobile liability insurance, all such insurance to be in amounts approved by the City

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Engineer/Deputy Director. The City will maintain its own liability insurance and will cover the

Forester as an independent contractor.

9. FEES

In return for services, the Forester shall be paid at a rate per hour of $90.00, payable in

monthly installments.

Extra work, as described in this Agreement, shall be compensated at the rate of $90.00

per hour.

Incidental, out-of-pocket expenses incurred in the performance of Forester’s duties shall

also be reimbursable, provided that home-office materials and overhead, travel to and from

home to the City, telephone calls from home and the like shall not be reimbursable. The

Forester will be reimbursed for mileage at the prevailing IRS mileage rate for mileage incurred

while performing his duties as Forester under this contract. All other expenses must be

approved by the City Engineer/Deputy Director before they are incurred.

10. TERMINATION

A. If, through any cause, the Forester shall fail to fulfill in a timely and proper manner its

obligation under this Agreement, or if the Forester shall violate any of the covenants,

agreements or stipulations of the Agreement, the City shall thereupon have the right to

terminate this Agreement by giving written notice to the Forester of such termination and

specifying the effective date thereof at least five (5) days before the effective date of such

termination.

B. This Agreement may be terminated by either the Forester or the City for any

reason by giving sixty (60) days written notice to the other party.

11. TERM

This Agreement shall extend for a period of twelve months, from January 1, 2017 through December 31, 2017 .

12. ENTIRE AGREEMENT

This Agreement, together with any written proposal of Forester submitted prior to the

execution of the Agreement, represents the entire agreement of the parties, supersedes all prior

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Page 4 of 4

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negotiation, representations or agreements, either written or oral, and may only be modified or

amended in writing signed by both parties. Notwithstanding the foregoing, if there is any

inconsistency or conflict in the terms of any proposal of the Forester and the terms of this

Agreement, then the terms of this Agreement shall control and the inconsistent or conflicting

terms of any proposal of Forester shall be of no effect.

13. ASSIGNABILITY

The Forester shall not assign any interest in this Agreement, and shall not transfer any

interest in the same without the prior written approval of the City.

14. INDEMNIFICATION

The Forester shall indemnify, protect, and hold City, its employees, and agents harmless

from and against all liability, claims, demands, losses, damages, costs or expenses, including

injury, death, or damages to any person or property, related in any way to the performance of

this Agreement to the extent such liability, claims, demands, losses, damages, costs, or

expenses are caused directly and solely by the negligent acts, errors, or omissions, or the willful

misconduct of Forester. This provision shall survive the termination of this Agreement.

IN WITNESS WHEREOF the parties have set their hands this ___________ day of ___________________, 2017.

By: __________________________

_________________________, .

Attest: __________________________

THE CITY OF SUMMIT

By: ________________________

Nora Radest, Mayor

Attest: ________________________

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---------------------------------------------





Vendor: The Shade Tree Department LLC

John Linson, Forester

PO Box 6089 WOB

West Orange, NJ 07052



7-01-28-375-000-515 $38,000.00 Parks & Shade Trees Contracted Forester Services




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February 14, 2017

AUTHORIZE EMERGENCY CONTRACT - PURCHASE OF SEWER CHANNEL GRINDER

FOR CONSTANTINE PUMPING STATION - $28,641.25

WHEREAS, in a memo dated January 30, 2017, the City Engineer/Deputy DCS Director

advises that the Constantine Pumping Station wet well channel grinder malfunctioned on

January 25, 2017, which creates a potential health hazard to the community if not functioning

properly, and

WHEREAS, pursuant to N.J.S.A. 40A:11-6 and corresponding Rules, N.J.A.C. 5:34-6.1, the

City Engineer/Deputy DCS Director requests authorization for an emergency contract award

to GP Jager Inc., PO Box 50, Boonton, NJ 07005, in the amount of $28,641.25 for the

purchase of a new grinder, which is in excess of the City’s $17,500.00 bid threshold, and

WHEREAS, in the Certification of Request for Emergency Purchases dated January 26,

2017, hereto attached, the Director of Community Services and City Engineer/Deputy DCS

Director have certified that an emergency condition exists, and the City Administrator has

approved same.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY

OF SUMMIT:

1. That approval is hereby given to issue a purchase order to GP Jager Inc., PO Box 50,

Boonton, NJ 07005 for the purchase of a replacement channel grinder in the amount

of $28,641.25 and that funds are available in account #C-06-31-013-300-110 and

have been certified by the Assistant City Treasurer, attached hereto.

2. This contract is awarded without competitive bidding in accordance with N.J.S.A.

40A:11-6 of the Local Public Contracts Law as an emergency as certified by the

Director of Community Services, City Engineer/Deputy DCS Director and City

Administrator.

3. That GP Jager Inc. shall comply with the requirements of N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 et seq. (Affirmative Action), N.J.S.A. 52:32-44 (Business

Registration), and the City’s standard insurance requirements.

4. That a notice of this action shall be published in the Union County Local Source.


9.E.7

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on Tuesday evening, February 14, 2017.

City Clerk …

9.E.7

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Meeting: 02/14/17 07:30 PM





SUMMARY

The City’s Waste Water Operator, Tony Carnevale notified me on Wednesday, January 25, 2017

of a malfunction of the Constantine Pumping Station wet well channel grinder (Grinder). The

Grinder is an essential component of the waste water system. It is designed to shred solids into

particles to allow for harmless flow through the pumps. Given the importance of its functionality

within the system, it is my recommendation the Grinder be replaced immediately. The

Constantine Pump Station has two (2) grinders but requires both during wet weather events to

ensure the flow does not back up over the weir on Passaic Avenue and then potentially inundate

lines downstream that could result in discharge into residencies. The current grinder is an

obsolete model and it is recommended not to repair the malfunctioned grinder, the cost for the

upgrade model exceeds the bid threshold of $17,500.

Given this equipment is an essential component in the operation of the system and operates

continuously; I am recommending an emergency purchase of a new grinder. Operator Carnevale

has obtained pricing for a new grinder from GP Jager, Inc, PO Box 50, Boonton, NJ 07005, and

the cost for the new Grinder is $28,641.25. The Grinder, model CMD2410-XDS2.0W/R is not a

stock item, therefore there is an approximate delivery time of six (6) weeks. The new grinder will

be fitted to the current drive assembly in the wet well without any modifications. Operator

Carnival will remove the existing Grinder and install the new grinder as soon as it is delivered.

It is my recommendation Council pass a resolution for an emergency purchase pursuant to

N.J.S.A. 40A:11-6 for a new channel grinder, CMD2410-XDS2.0W/R, at a cost of $28,641.25

for the Constantine Pump Station.

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Vendor: GP Jager Inc.

P.O. Box 50

Boonton, NJ 07005



C-06-31-013-300-110 $28,641.25 3113 Sewer Pump Station Constantine



Melissa Berger Assistant City Treasurer

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February 14, 2017

AUTHORIZE EXECUTION OF EASEMENT AGREEMENT WITH JCPL FOR

INSTALLATION OF NEW UTILITY POLE ON EUCLID AVENUE - MRY ASSOCIATES

WHEREAS, in a memo dated January 23, 2017, the City Engineer/Deputy DCS Director (City

Engineer), advises that the development project at 31 Euclid Avenue by MRY Associates will

require the installation of a new utility pole on Euclid Avenue in order to provide adequate

service to the property, and

WHEREAS, before installation of a new utility pole can occur, JCPL requires execution of an

agreement with the City of Summit to permit this installation, and

WHEREAS, the City Engineer further advises that this installation will be no different to access

rights afforded to JCP&L than all other existing utility poles in the City and, therefore,

recommends authorizing the execution of the agreement, and

WHEREAS, the City Engineer has confirmed that there is no cost to the City for the installation

of the new utility pole.


SUMMIT:

That the Mayor and City Clerk be and they are hereby authorized to execute an Easement

Agreement with JCP&L for the installation of a new utility pole on Euclid Avenue.





City Clerk

…

9.E.8

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Meeting: 02/14/17 07:30 PM





SUMMARY

The recently approved development at 31 Euclid Avenue (MRY Associates) will require the

installation of a new utility pole in order to provide adequate service to the property. Prior to

installation, JCPL is requiring execution of an agreement with the City to permit this installation.

The installation will be no different to the access rights afforded to JCPL for all the other utility

poles in the City. Upon review by the City Solicitor, I recommend a resolution authorizing the

Mayor to execute these documents.

9.E.8

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This indenture made the _______________ of ________________, 2017 by and between the City of Summit,

County of Union, and a municipal corporation in the State of New Jersey, whose address is 512 Springfield Ave,

Summit, NJ 07901 herein referred to as “GRANTOR”. Grantor is the owner of a certain street known as Euclid

Avenue located within the City of Summit, referred to as the ‘property’.

Grantor, hereby grants and conveys to Grantee Jersey Central Power & Light Company, a FirstEnergy Company and

Verizon of New Jersey Inc., both New Jersey Corporations, (the "Grantee") for valuable consideration, the receipt of

which is hereby acknowledged, and intending to be legally bound, a permanent easement and uninterrupted right,

from time to time, to construct, reconstruct, operate, inspect, renew, replace, improve, maintain, redesign, alter,

relocate, extend and remove underground and ground level facilities described below (the "Facilities") as may be

deemed necessary or convenient by Grantee for electric, CATV and communication purposes for the use and benefit

of the adjacent lands on, over, under, across and along the property, the course of said facilities to run as follow:

JCP&L will install a thirty five foot (35’) pole along the Northerly side of Euclid Avenue in the bed of the road

adjacent to Block 1905 Lot 7.01 (previous 7, 8 & 9) for the purpose of providing electric/telephone/cable service to

MRY Euclid, LLC,. (Drawing is for reference purposes only and a copy thereof should be retained by the Grantor

herein).

Grantee’s design of the electrical infrastructure, including size, location and type of materials to be used shall be at

the sole discretion of the Grantee. The said electrical infrastructure shall at all times be and remain the property of,

and subject to the sole control of, Grantee, its successors and assigns.

Grantee shall have the right to locate said distribution lines and related Facilities within the boundaries of the

easement area granted herein, as it shall deem necessary and proper. The Facilities may include, without limitation,

poles (with or without crossarms), guy wires, guy stubs, anchors, street lights, transformers, conduits, conductors,

ducts, wires, cables, fibers, pedestals, and other related equipment and apparatus from time to time deemed

necessary or convenient by Grantee.

Grantee, its successors and assigns, and their duly authorized agents, employees and contractors shall have the full

authority and unqualified right to (i) enter in and upon the easement described above with personnel, machinery,

vehicles and material at any and all times for the purposes stated above, (ii) trim, remove, clear, keep clear, and

otherwise control (by such methods as Grantee, in its sole judgment, may deem necessary or proper, including but

not limited to the use of herbicides) any and all trees, bushes, undergrowth and other obstructions interfering with

the electrical infrastructure or activities authorized herein, and (iii) erect, inspect, operate, replace, remove, protect,

relocate, repair, patrol, add to, and permanently maintain upon, over, under and along said Township roadway all

necessary structures, wires, and cables used for or in connection with the distribution of electric current, including

communications.

Grantor covenants not to construct, place, maintain or install permanent structures, obstructions or impediments of

any kind such as, install macadam, cement or use pavers of any kind within said right of way. Grantor covenants not

to raise or lower the ground elevation of the land above or beneath the Facilities; or obstruct access to, remove

structural support from, divert or impound water to or on, or otherwise interfere with, the Facilities.

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Grantee shall have the full authority and right, in its sole discretion, to remove, or to compel the removal, of any

buildings, trees or other structures located within the right of way that, in the opinion of the Grantee, may interfere

or threaten to interfere with the construction, operation, maintenance, or repair of Grantee’s facilities or with ingress

or egress to, from, or along the right of way.

The parties hereto acknowledge that any right of Grantee to trim, remove and/or clear any trees, underbrush,

vegetation or other buildings or structures as set forth herein, does not create or place a duty upon Grantee to do so,

or shift any duty that the Grantors owe to the Grantee, any third party and/or the general public.

TO HAVE AND TO HOLD the said easement, rights and right of way and its appurtenances to said Grantee, and to

its successors and assigns, forever, and the Grantor represents that it is the owner of above-mentioned Euclid

Avenue herein described.

The rights and obligations hereunder shall be binding upon and inure to the benefit of the Grantor and Grantee and

their heirs, executors, administrators, successors and assigns, Licensees and Lessees, as the case may be.

City of Summit

__________________________________________

Mayor- Nora Radest

9.E.8.a

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STATE OF NEW JERSEY:

COUNTY OF UNION:

I certify that on _______________________________________, 2017 Nadar Radest personally appeared before me

and acknowledged to my satisfaction, that:

(a) this person is the Mayor of the City of Summit in the County of Union, a municipal corporation in the

State of New Jersey named in this document;

(b) this document was signed and delivered on behalf of the City of Summit as its voluntary act; and

(c) this person was authorized to execute the instrument on behalf of the City of Summit: and

(d) this person executed the instrument as to attest to the truth of these facts.

__________________________________________________

Notary Public

My commission expires ______________________________

Dated: ___________________________

County: Union Order# 15230039 WR# 58503188

RECORD AND RETURN TO:

JERSEY CENTRAL POWER AND LIGHT COMPANY

Right of Way Dept.

300 Madison Ave.

Morristown, NJ 07962-1911

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February 14, 2017

AUTHORIZE BID ADVERTISEMENT - CONSTRUCTION MANAGEMENT SERVICES -

COMMUNITY CENTER ADDITION AND RENOVATION PROJECT


That the proper City Officers be and they are hereby authorized and directed to advertise

for bids for Construction Management Services for the Community Center Addition and

Renovation Project, with said bids to be advertised in the Union County Local Source on

Thursday, February 23, 2017, and received by the Purchasing Agent on Tuesday, March

7, 2017, in the Council Chamber, City Hall, 512 Springfield Avenue, Summit, New

Jersey at 11:00 a.m.





City Clerk …

Packet Pg. 117

Department of Community Programs CA - General Services


Meeting: 02/14/17 07:30 PM

RESOLUTION (ID # 4804) DOC ID: 4804 A


FROM: Judith Leblein-Josephs, Director - Department of Community Programs


SUMMARY

The Department of Community Programs has completed the bid preparation for Construction Management Services. This project includes construction management for the addition and renovation of the Community Center located at 100 Morris Avenue. The cost estimate of this project is $275,000.00 Based on the above referenced information, I request that Council authorize the advertisement of bids for February 23, 2017. The following is the tentative schedule for this project and is subject to change.

Advertise for Public Bid – February 23, 2017

Receive Bids – March 7, 2017

Award Project – March 21, 2017

Anticipated Start Date – March 24, 2017

Anticipated End Date – October 31, 2018 Funding for this project is available in 7-28-71-200-BOC-EXP.

Packet Pg. 118


February 14, 2017

GRANT PERMISSION, SET FORTH CONDITIONS - OUR HOUSE FOUNDATION 4-MILE

RUN

WHEREAS, in addition to meeting all the conditions of Section 12-1, Rules and Regulations for

Use of Public Property, of the Code, the Our House Foundation requires additional permissions

for its 4-Mile Run.


SUMMIT:

That in conjunction with the Our House Foundation 4-Mile Run to be held on Saturday, May 21,

2017, the following permission(s) is (are) granted or condition(s) imposed:

1. Per the request of the Department of Community Services (DCS):

a. All landscape areas to be protected by fence barriers.

b. Fencing around flower beds per the DCS Director’s instructions.

c. Applicant is responsible for supplying trash containers and proper

removal/disposal of trash.

d. Recyclables shall be separated and brought to City’s Recycling Center.

e. Portable toilets to be located as shown on diagram, delivered no earlier than

Saturday morning, locked until needed for race and removed no later than

Monday morning.

f. Promotional banners, with proportionate sponsorship representation, shall not

be tied, nailed, stapled or otherwise attached to landscape elements and shall

only be displayed just prior to the race and removed immediately thereafter.

g. Promotional banner to be displayed at the Village Green using the existing

stanchions, subject to approval of the wording and lettering size and

dimensions of said banner from the Director the Department of Community

Services and receiving the appropriate insurance certificates.

h. Applicant to remove all signs, cups, or other litter from race course and

Village Green.

i. $500.00 escrow to assure above.

2. That between 10:00 a.m. and 1:30 p.m., at the discretion of the Police Chief, the

following city roads be closed:

a. The section of Elm Street between Broad Street and north end of the Elm

Street parking lot for a short race with approximately 100 participants.

Packet Pg. 119

3. In accordance with Section 3, Noise Restrictions, subsection 3-8.1 b. (7), of the Code, it

is hereby determined that the proposed use of an amplification system is appropriate for

the purpose for which the Our House Foundation is using the Village Green and will not

adversely affect the safety and general welfare of the public.

4. Per the request of the Police Department, at the discretion of the Police Chief, and subject

to route change requirements, at least ten (10) off-duty police officers be assigned to the

4-Mile Run event starting at 7:30 a.m. and ending one-half hour after the event is over.

5. Permission to hold said event is subject to receiving the insurance certificates for both the

City of Summit and County of Union as required in the Hold Harmless Agreement and it

is the applicant’s responsibility to assure that said certificate is provided in a timely

fashion.

6. Parking by Our House 4 Miler attendees is prohibited in the Elm Street, Chestnut and

Library Municipal Parking Lots.




Tuesday evening February 14, 2017.

City Clerk

Packet Pg. 120


February 14, 2017

AUTHORIZE BID ADVERTISEMENT - SUMMIT AVENUE, MAPLE STREET & ELM

STREET IMPROVEMENT PROJECT


That the proper City Officers be and they are hereby authorized and directed to advertise

for bids for the Summit Avenue, Maple Street, and Elm Street Improvement Project, with

said bids to be advertised in the Union County Local Source on Thursday, March 2, 2017,

and received by the Purchasing Agent on Tuesday, March 14, 2017, in the Council

Chamber, City Hall, 512 Springfield Avenue, Summit, New Jersey at 11:00 a.m.





City Clerk …

10.C.1

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DCS - Engineering Division CA - Works


Meeting: 02/14/17 07:30 PM




DATE:

SUMMARY

The Engineering Division has completed the design of the Summit, Maple & Elm Improvement

Project. This project includes Maple Street (Union Place to Mountain Avenue), Elm Street

(Summit Avenue to Oak Ridge Avenue) and Summit Avenue (City-owned, Morris Avenue to

Elm Street). This project was included in the 2016 Capital Budget and a public meeting for this

project was held on June 9, 2016. The project includes the repair of curbing, drainage upgrades,

and the full milling and paving of the streets included. The cost estimate for the project is

$500,000.00. This project also received a grant from NJDOT Local Aid in the amount of

$200,000.00

Based on the above referenced information, I request that Council authorize the advertisement of

bids for March 2, 2017 for the Summit, Maple & Elm Improvement Project. The following is

the tentative schedule for this project and is subject to change:

Advertise for Public Bid – March 2, 2017

Receive Bids – March 14, 2017

Award Project – April 4, 2017

Begin Construction – May 1, 2017

End Construction – August 31, 2017

Funding for this project has been established in the following accounts and should be used for

certification at time of award:

C-04-31-015-001-010

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BID NOTICE CITY OF SUMMIT

PROJECT: Summit Maple Elm Improvement Project DEPARTMENT: Department of Community Services Sealed bids will be received by the Purchasing Agent of the City of Summit, Union County, New Jersey no later than 11:00 A.M. prevailing time, TUESDAY, MARCH 14, 2017 in the Council Chamber, First Floor, City Hall, 512 Springfield Avenue, Summit, New Jersey for: SUMMIT MAPLE ELM IMPROVEMENT PROJECT in accordance with the specifications and proposal forms for same which may be obtained at the office of the Department of Community Services 512 Springfield Avenue, 2nd Floor, Summit, N. J. during regular business hours, 8:30 am – 4:30 pm, Monday – Friday for free All bids shall be addressed to PURCHASING AGENT, 512 SPRINGFIELD AVENUE, SUMMIT, NJ 07901. Bids, along with bid securities, must be enclosed in a properly SEALED envelope bearing on the outside the name of the bidder and the NATURE OF THE BID CONTAINED THEREIN. A Bid Security is required in the amount of ten percent (10%) of the total bid, not to exceed $20,000, in the form of a bid bond, certified check or cashier's check, made payable to the City of Summit. Bidders, when appropriate, shall comply with the provisions of the following laws of New Jersey: N.J.S.A. 34:11-56.25 et seq. (Prevailing Wage Act); N.J.S.A. 52:25-24.2 (Corporation and/or Partnership Owner Information); and any subsequent amendments thereto. Bidders are also required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action) and N.J.S.A. 52:32-44 (Business Registration), and any and all other Federal, State and local laws, regulations and requirements. The Common Council reserves the right to reject all bids or proposals, waive any minor defects, and in the case of a tie, award on the basis of reasonable grounds, or accept the bid that in its judgment will be for the best interests of the City of Summit, and consider bids for sixty (60) days after their receipt. No charge shall be made or recovery had for publishing any official advertising unaccompanied by such statement of price. All work must be complete by August 31, 2017. The major construction items of this project are: Item 15 – HMA MILLING, 2” OR LESS 6,000 SY Item 16 – HOT MIX ASPHALT, 12.5M64 SURFACE COURSE 750 TONS Item 23 – GRANITE CURB 2,000 LF Item 54 – HMA MILLING, 2” OR LESS 14,500 SY Item 55 – HOT MIX ASPHALT, 12.5M64 SURFACE COURSE 1,900 TONS Item 62 – GRANITE CURB 4,000 LF City Clerk Dated: 2/14/2017 U.C.L.S.: 3/2/2017

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February 14, 2017

AUTHORIZE RELEASE OF PERFORMANCE GUARANTEE - OAK KNOLL SCHOOL

CONSTRUCTION PROJECT - 44 BLACKBURN ROAD - ZB-06-1240

WHEREAS, in a memo dated January 24, 2017, the City Engineer/Deputy DCS Director (City

Engineer) advises that the applicant for the work performed in conjunction with the Oak Knoll

School Construction Project, 44 Blackburn Road, ZB-06-1240, has requested a full release of the

performance bond for this project, and

WHEREAS, the City Engineer further advises that based on a review of the file, final inspection

of the site and confirmation from the Board Engineer, he recommends the full release of the

performance guarantee, including any interest accrued to date.


SUMMIT:

That, in accordance with the City Engineer’s recommendation in the aforementioned memo

dated January 24, 2017, that the Performance Guarantee for the construction project at Oak Knoll

School, 44 Blackburn Road, ZB-06-1240, be and is hereby released, which shall include any

interest accrued to date.

FURTHER RESOLVED that the guarantee should be released as follows:

Performance Guarantee: $167,244.00, plus any interest accrued to date

Oak Knoll School

c/o Bartholomew Sheehan

Dempsey, Dempsey & Sheehan


Summit, NJ 07901





City Clerk

…

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DCS - Engineering Division CA - Finance/Personnel


Meeting: 02/14/17 07:30 PM





SUMMARY

The Applicant for the Oak Knoll Construction Project (44 Blackburn Road, Application: ZB-06-

1240) has requested a full release of the performance guarantee at this time. The Applicant

initially posted a performance guarantee in the amount of $167,244.00.

Based on a review of the file, a final inspection of the site, and confirmation from the Board

Engineer, I recommend the full release of the performance guarantee at this time. This should

include any interest accrued to date. The remit address is:

Oak Knoll School

C/o Bartholomew Sheehan

Dempsey, Dempsey, & Sheehan


Summit, NJ 07901

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February 14, 2017

GRANT PERMISSION AND SET FORTH CONDITIONS - PLACEMENT OF PROMOTIONAL

SIGN ON VILLAGE GREEN - SUMMIT HIGH SCHOOL SPRING MUSICAL

WHEREAS, the Summit Board of Education has requested permission to place a free-standing

sign on the Village Green to promote this year’s spring musical at Summit High School, and

WHEREAS, the proposed time period for placement of the promotional sign is from February

17, 2017 through March 5, 2017.


SUMMIT:

1. That the Summit Board of Education is hereby granted permission to display a

freestanding promotional sign on the Village Green, from February 17 through March 5,

2017.

2. That the location of the free-standing promotional sign shall be determined by the City’s

Public Works Manager.

3. That installation of said sign shall be subject to the supervision of the Public Works

Manager.

4. That permission for placement of said signs shall be subject to receiving a signed Hold

Harmless Agreement and an insurance certificate from the Summit Board of Education as

required in the property use ordinance.





City Clerk

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February 14, 2017

AUTHORIZE ATTENDANCE - 2017 GPANJ CONFERENCE


That Michelle Caputo be and she is hereby authorized to attend the 2017 Governmental

Purchasing Association of New Jersey (GPANJ) Annual Educational Symposium in Atlantic

City, NJ, to be held March 22-24, 2017.

FURTHER RESOLVED that an itemized listing of reimbursable expenses, other than those

authorized by purchase order, be submitted to the City Treasurer following the close of the

conference.


I, Rosalia M. Licatese, City Clerk, of the City of Summit, do hereby certify that the foregoing



City Clerk

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MemoTo: Mayor and Common CouncilCc: M. Gerba, R. LicateseFrom: Michelle CaputoDate: 1/13/17Re: 2017 GPANJ Purchasing Conference

The 2017 Governmental Purchasing Association of New Jersey (GPANJ) Annual EducationalSymposium will be held March 22-24, 2017 at the Tropicana Hotel in Atlantic City.

In addition to review of the fundamentals of public purchasing, the sessions offered at thisyear’s conference include an update from the State Comptroller’s Office, courses on the BPUClean Energy Program, federal grants, cooperative purchasing, shared services, ethics, review ofboilerplate documents, a Q&A session, and the annual legislative update, which provides anessential, concentrated overview and guidance regarding recently enacted and proposed lawsand regulations related to public purchasing.

This conference offers DCA approved credits, which will be used toward maintaining my QPA,RPPS and RMC certifications. I respectfully request approval to attend the GPANJ conferenceMarch 22-24, 2017.

City Clerk’s OfficeCity of Summit

512 Springfield AvenueSummit, NJ 07901

(908) 273-6400

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February 14, 2017

AUTHORIZE PARKING REFUNDS - SUMMIT SMARTCARD, PREPAID PARKING, AND

OVERNIGHT PARKING PERMITS

WHEREAS, Summit SmartCards, which have been previously purchased from the City through

the Parking Utility Account, have been returned because of a lack of need for the cards or due to

a malfunction of said cards, and

WHEREAS, individuals who have purchased prepaid parking and no longer require parking in

Summit, and

WHEREAS, individuals who have purchased overnight parking permits that have moved or

acquired other off-street parking and no longer require such permit.


SUMMIT:

That the City Treasurer be and is hereby authorized to issue checks to reimburse Summit

SmartCard and prepaid parking and users of overnight permits in the amount(s) on the attached

list.





City Clerk

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SUMMIT SMARTCARD, PREPAID PARKING, AND OVERNIGHT PARKING PERMITS REFUNDS

COUNCIL MEETING DATE: February 14, 2017

NAME ADDRESS TYPE REASON

REFUND

AMOUNT

Jeana Kelly 7 Portland Rd., Summit, NJ 07901 SmartCard #3870 No longer needs $100.00

$100.00

C:\Users\sring\AppData\Local\Temp\MinuteTraq\[email protected]\Work\Attachments\-1

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H:\Clerks\APPTS\17 Appts\Mayor's appt letters\Mayor's Letter CDRV 2017 Vernotico, CPAB Wegman 1-18-17.doc

THE CITY OF SUMMITN E W J E R S E Y

CITY HALL 512 SPRINGFIELD AVENUE SUMMIT, NJ 07901

January 18, 2017

The Common CouncilCity HallSummit, NJ 07901

Dear Members of Council:

The following appointment, effective February 1, 2017, requires your confirmation, which is respectfullyrequested.

MAYOR’S PARTNERSHIP FOR PUBLIC ARTS/SUMMITTerm Expiration Date

Lacey RedszowskiResident

Newly appointed(unexp. Reinhardt) 3-year term

Expires 12/ 31/ 17

COMMUNITY PROGRAMS ADVISORY BOARDTerm Expiration Date

Carole WegmanSeniors Rep.

Newly appointed(unexp. McMahon) 3-year term

Expires 12/ 31/ 17

The following appointment, effective January 18, 2017, does not require your confirmation, but is beingprovided for your information:

COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE, UNION COUNTYName/Position Term Expiration Date

Michael VernoticoAlternate

Newly appointed(exp. Trindell)

1-year term Expires 12/ 31/ 17

Sincerely,

Nora G. Radest

CORRESP

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common council of the city of summit

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