community center workshop site location & design concept september 9, 2008
TRANSCRIPT
Community CenterCommunity CenterWorkshop Workshop
Site Location Site Location &&
Design ConceptDesign Concept
September 9, 2008
History ofHistory of Community Center Community Center
Federal Grant Received On November 18, 2005 Congressman Boyd
assisted the County in securing a Grant through the (HUD) in the amount of $396,000 for construction of a Community Center.
Agreement specified facility is to be constructed and all funds expended no later than September 30, 2013.
Grant ConditionsGrant ConditionsProvided thatProvided that the the
Community CenterCommunity Center::
Be centrally located to the population density of the county.
Located on a site not less than 2 acres.
Required to produce the required.
Complete Environmental Review for work to commence, paid for by the County from funds other than grant funds.
Search for Potential LocationSearch for Potential LocationCounty Owned Property
All County-owned property was identified (Attachment 1). From the data, it was determined that only 7 locations met the basic criteria of 2 or more acres. From those none were viable options.
Issues associated with the 7 potential sites included: sinkholes, low lying or flood prone areas, designated right-of-way, etc.
Federal & State-Owned
Property
Staff met with the Forestry Service to determine if land was available for an appropriate trade.Restrictions on land use, time constraints, and Congressional approval existed. None of the research presented anything that would serve the Board’s purpose and meet the timeframe allotted
Private
Property Several privately owned tracts with a central location, high visibility or ready access to major roads was not economically feasible for this project.
Groundwork ContinuesGroundwork Continues
On June 18, 2007 a workshop was held to discuss the 3 locations and priorities that arose from the
Ad Hoc committee meeting.
1. Wakulla Expo Property
2. Horne Property-adjacent to Medart Recreation Park
3. Medart Recreation Park Existing Property
Board DirectionBoard Direction&&
Wakulla Expo NegotiationsWakulla Expo Negotiations In August 2007, the Board directed staff to pursue acquisition/lease
back agreement with the Wakulla Expo Association (WEA) including a suitable location of the Community Center.
In December 2007, the Board ranked the Community Center as one of their top priorities at their annual retreat.
From August 2007 until June 2008, the County and WEA participated in ongoing negotiations.
County was notified on June 20, 2008 of Failed Negotiations with WEA.
On the same day, at the regular scheduled Board meeting, the Board directed staff to explore a central location in the Crawfordville Area for their consideration.
On August 4, 2008, the Board approved for a On August 4, 2008, the Board approved for a workshop to be held to discuss the workshop to be held to discuss the
Community CenterCommunity Center
Per the Board’s direction, staff researched the potential Community Center locations again and found that the same issues such as: right-of-way, sinkholes, runoff, inadequate size, or inaccessible conditions still existed.
Staff’s RecommendationStaff’s Recommendation
After thorough consideration, staff is recommending that a portion of the county-owned 3.7 acres parcel located on Trice Lane, adjacent to an additional 5 acres owned by the County, be the site for the Community Center.
This property is located between the county-owned property utilized by Public Works and the facility that currently houses Emergency Medical Services. This location has ready access to all major roads and is surrounded by most major residential communities.
Potential Issue of ConcernPotential Issue of Concern
If future expansion is required, additional acreage immediately behind the facility may be an option for purchase in the future. However, if expansion occurred there is one issue that could potentially jeopardize the use of a portion of this property.
Staff is currently researching whether there is an unmarked cemetery located in the back portion of this property. Should the unmarked cemetery exist, there will be additional undetermined costs associated with this project.
FUNDING LEVELFUNDING LEVEL
OPTION 1.
$ 396,000-$556,000
Funding Level OptionsFunding Level Options& Design& Design
Options Funding Level
Size of Facility
Amenities/Features
Potential Activities
Potential Revenue Sources
Est. annual
P&IPayments
1. 396,000-556,000
2,480 square
feet
Single story, large open room with small office and 2 bedrms
Yoga, weight training, computer area, meeting rooms, gymnastics, dance, etc.
Grant, impact
fees
-0-
FUNDING LEVELFUNDING LEVEL
OPTION 2.
$2.8 Million
Funding Level-Option 2.Funding Level-Option 2.Options Funding
LevelSize of Facility
Amenities/
Features
Potential Activities
Potential Revenue Sources
Est. annual
P&IPayments
2. $2.8million
19,800 square
feet
Partial 2-story, single, gymna-sium, smart track wall system, multiple meeting rooms, kitchen area.
All activities in option 1 PLUS full basketball court, volleyball,etc.
Grant, impact fees, & one cent sales tax
$228,128
11stst Floor Floor
FUNDING LEVELFUNDING LEVEL
OPTION 3.
$4.0 Million
Funding Level-Option 3.Funding Level-Option 3.Options Funding
LevelSize of Facility
Amenities/
Features
Potential Activities
Potential Revenue Sources
Est. annual
P&IPayments
3. $4million
32,000 square
feet
Partial 2-story, double, gymnas-ium, includes amenities from Option 2 on a larger scale
All activities from option 2 BUT in a larger space, more activities accomo-dated
Grant, impact fees, & one cent sales tax
$342,015
FUNDING LEVELFUNDING LEVEL
OPTION 4.
$ 5.2 Million
Options Funding Level
Size of Facility
Amenities/Features
Potential Activities
Potential Revenue Sources
Est. annual
P&IPayments
4. $5.4million
48,180 square feet
Com. Center 32,000 square feet
Fire station8,900 sq ft.
EMS7,280 sq. ft.
Com. Center – as included in option 3
Fire Station 5 bays
EMS Facility-4 bays & living quarters
All activities from option 3 PLUS Fire Service & EMS in a co-located facility.
Allows for a new Fire & EMS Station with quarters
Grant, impact fees, one cent sales tax, & Fire MSBU
$474,856
Community Center UsesCommunity Center UsesCONFERENCE CENTER
PARK & RIDE (CARPOOL)
SPECIAL OLYMPICS EVENTS
SEASONAL EVENTS (CHRISTMAS, VALENTINES DAY, ETC)
CHURCH EVENTS
POLITICAL EVENTS
CLASS REUNIONS
FAMILY REUNIONS
TOOL SALES
PLAYS
CONCERTS
COMMUNITY SERVICE CLUBS EVENTS:
ROTARY CLUB
LIONS CLUB
OPTIMIST CLUB
PROFESSIONAL BUSINESS WOMEN’S ASSOC.
FASHION SHOWS
BEAUTY PAGEANTS
WEDDING RECEPTIONS
HIGH SCHOOL GRADUATION ACTIVITIES
TRADE SHOWS
GARDEN CLUB SHOWS
WAKULLA COUNTY GOVERNMENT OFFICES USES
TCC, FSU AND FAMU CLASSES (LARGE) AND ACTIVITIES
STATE OFFICE RETREAT MEETINGS
TRADE SHOWS
CHAMBER OF COMMERCE EVENTS
BOY SCOUTS AND GIRL SCOUTS
TOWN HALL MEETINGS
SummarySummary The Community Center project has moved forward by
an ongoing effort of many. The research of locating the most viable option for the location of the center for both the county and community has proved challenging. What is evident at this time is that a central site potentially exists that could accommodate a community center, and if the Board desires, a fire station, as well as an EMS facility that is centrally located, adjacent to fuel and mechanical repairs that would meet community needs for the next 20+ years.
Board ConsiderationsBoard Considerations As presented at this workshop, there are many
decisions that the Board will need to consider regarding the future of the Community Center. Staff is recommending that the Board address the following matters at this time:
Approve location; Approve Design Concept based on Funding Level; Direct Staff to Pursue Set of Plans, Further Cost
Analysis; Authorize Preparation of RFP for Contract
Management.
Next StepNext Step
Staff has presented a series of options for the Board’s consideration in this workshop item. Based on Board direction, staff will proceed to prepare a ratification agenda item for Board approval, and execute the direction as provided by the Board.