PRESENTATION ON:COMPANY MEETINGS

MEANING: Meeting: Get together of

individuals or persons for some plan is known as a meeting.

Business Meeting: When two or more persons gather as per a given notice to discuss some business matters is known as a Business Meeting.

Company Meeting: When the members of a company gather at a certain time and place to discuss business affairs, it is called a Company Meeting.

Classification Of Company Meeting:Meeting

MEMBERS

Statutory meeting.

Annual General Meeting.

Extraordinary general meeting.

DIRECTORS

Board of Directors.

Committees of Directors.

OTHERS

Debenture Holders.

Creditors.

Contributories.

STATUTORY MEETING:

First meeting of the members of a public company.

Held once in life of a public company.

Totally based on law and enforced by the law.

Must be held after 3 months but before 6 months of obtaining the certificate of commencement of business.

Notice will be sent by the directors at least 21 days before the meeting.

OBJECTIVES: To win Confidence. To provide latest information. To discuss future plans. To discuss statutory Report which

will include:

REPORT

Total no. of Shares issued.

Total receipts and total payments.

Cash received against shares allotted.

Details of Shares allotted.

ANNUAL GENERAL MEETING(AGM):

Meeting is to be call and held by the Directors of the company.

Every company will hold AGM of its members every year.

First AGM must be held within 18 months from the date of incorporation.

Next within 4 months after closing of its financial year and the interval must not exceed than 15 months.

Notice to members will be sent at least 21 days before the meeting.

OBJECTIVES:

To Check Annual Accounts.

Declaration of Dividend.

Election of Directors. Appointment of

Auditors.

Extraordinary General Meetings:All General Meetings other than

AGM and Statutory meetings are known as Extraordinary General Meetings.

Held on special occasions or Emergency situations. For Eg: At the plan of Merger etc.

Notice to members will be sent at least 21 days before the meeting by the Directors.

Board of Directors Meeting:

Conducted by the Board of Directors to make company decisions, framing the general policy of the company, direct its affairs, appoints the company officers and to ensure that their duties are carried out.

Two types of Director’s Meeting:1. Special: Where the majority of

Directors meet for a particular purpose or purposes.

2. Scheduled: Set forth in corporation’s byelaws or Articles of Incorporation.

RESOLUTION FOR MEETING:

Ordinary Resolution: Passed by a sample majority of votes of members present in person or by proxy at a properly constituted general meeting.

Special Resolution: Passed by at least 3/4th majority of votes of members present in person or proxy at a properly constituted general meeting.

Requirement of Ordinary resolution:Issue of shares at discount.Re issue of redeemed

debentures.Adoption of Statutory report.Appointment of managing /

whole time director.Removal and replacement of

a Director.Winding up of a company

voluntarily in certain events etc.

Requirement of Special resolution:Change of the name of the

company with the consent of the Central Government.

Reduction of Share Capital.Variation of Shareholders

rights.Applying to the court for the

winding up of a company.Allowing a Director to hold

an office of profit under a company etc.