comprehensive progress report · shadybrook elementary comprehensive progress report 10/1/2018! =...

Shadybrook Elementary

Comprehensive Progress Report10/1/2018

! = Past Due Objectives KEY = Key Indicator

Mission: Shadybrook provides a safe community where students enjoy learning and encourage each other to do their best and be responsible citizens.

Vision: Our vision is to work as a community to inspire greatness and provide students with tools for future academic and personal success.

Goals:By June 2019, Shadybrook Elementary School will increase the school performance composite from 55.5% to a minimum of 56.7%. • Reading composite from 51to 56. o 3rd Grade Reading from 52.8% to 55.8%. o 4th Grade Reading from 48.5% to 51.5%. o 5th Grade Reading from 42.9% to 45.9%. • Math composite from 63 to 65. o 3rd Grade Math from 62.3% to 65.3%. o 4th Grade Math from 60.3% to 63.3%. o 5th Grade Math from 60.0% to 63.0%. • 5th Grade Science from 62.9% to 65.9%.By 2019, Shadybrook Elementary School will reduce the number of lost instructional days due to OSS by 40% from 7 instructional days lost due to suspension to 4 instructional days lost due to suspension, as measured by the school discipline report.By 2019, Shadybrook Elementary School will decrease the EOG proficiency achievement gap that exists between Black and White students by 5 percentage points in reading, math and science. Overall reading achievement gap that exist goes from 36% to 31%; overall math achievement gap that exist goes from 31.4% to 26.4%; overall science achievement gap that exist goes from 28.2% to 23.2%.

Core Function: Dimension A - Instructional Excellence and AlignmentEffective Practice: High expectations for all staff and students

KEY A1.07 ALL teachers employ effective classroom management and reinforce classroom rules and procedures by positively teaching them.(5088)

Implementation Status Assigned To Target Date

Initial Assessment: All teachers went through CHAMPS training and will implement it within their individual classrooms.

Limited Development 07/25/2017

How it will lookwhen fully met:

All teachers throughout the school will have a classroom management system that represents all components of CHAMPS. Office referral documents will serve as a guide to monitor the frequency and fidelity of the CHAMPS model being used in individual classrooms.

Robin Bristow 06/21/2019

Actions 0 of 3 (0%)8/31/17 Monitor number of office referrals that happen each month. We will

check to see if patterns are noticed by teachers submitting referrals, grade levels, locations, time of day, ect.


Notes: Data will be shared with person responsible for sharing with the group.10/11/17 Develop a tiered support system to manage discipline. Determine

which infractions should be teacher managed versus administratively managed.

Carol Anne Copley 06/14/2019

Notes:

9/28/18 Teachers new to Shadybrook will attend CHAMPS training. Robin Bristow 06/15/2019Notes:

Core Function: Dimension A - Instructional Excellence and AlignmentEffective Practice: Curriculum and instructional alignment

KEY A2.04 Instructional Teams develop standards-aligned units of instruction for each subject and grade level.(5094)


Initial Assessment: Individual grade levels will utilize the NC Essential Standards for lesson alignment with support from American Reading Company, Fundations and Core Knowledge to engage students in learning.


Priority Score: 3 Opportunity Score: 3 Index Score: 9


Common planning times will be set for grade levels. Lessons will be aligned with NC Essential Standards. I can statements will be posted in each classroom. District resources will be in place and utilized in each grade level with mandates or initiatives.

Objective Met09/12/18

Shannon Lewis 06/20/2019

Actions9/28/16 1. Continue to monitor master schedule to ensure that all teachers are

meeting collaboratively to plan curriculum a and units of study. Complete 10/25/2016 Sue Ann Lapp 10/25/2016

Notes: Mrs. Lapp a will establish a monitoring system to ensure grade levels are meeting collaboratively. Mrs. Lapp retired at teh end of January 2017.

9/28/16 Teachers will meet in PLCs and grade level meetings to review the curriculum and plan units of study with concepts, principles, skills indicated.

Complete 10/25/2016 Principal 10/25/2016

Notes: The new principal will help develop a process or protocol for monitoring the planning and implementing of units of study.

10/17/16 Units of study will be differentiated to meet the needs of students. The units will include the concepts, principles, and skills to be covered. IEP goals will also include curricular content

Complete 06/15/2018 Shannon Lewis 06/15/2018

Notes: Adjusted to reflect current school year.10/17/16 Pre and post test will be used to assess students mastery of learning. Complete 06/15/2018 Shannon Lewis 06/15/2018

Notes: Adjusted to reflect current school year.10/11/17 Modify EC teacher schedules to provide an opportunity for common

planning time during the instructional day.Complete 06/15/2018 George Green 06/15/2018

Notes:

10/11/17 ARC literacy block will be created for 3rd, 4th, and 5th grades to help meet proficiency goal in reading and close the achievement gap that exists between black and white students.


Notes:

10/11/17 Literacy block will be created in kindergarten and grade 1 to support CKLA curriculum.


Notes:

10/11/17 Teachers will utilize hands on manipulatives to increase proficiency in math and science.

Complete 06/15/2018 Amy Dabbs 06/15/2018

Notes:

10/11/17 Teachers will review data from math, reading and science interim benchmarks to determine which standards were mastered and to develop a plan for remediation.

Complete 06/15/2018 Juan Ochoa 06/15/2018

Notes:

10/20/17 Provide Professional Development for staff utilizing the district's Guide for Transformational Teaching and Learning.


Notes:

Implementation: 09/12/2018Evidence 9/7/2018 PLC notes and data from interim benchmarks and EOG

scores.Experience 9/7/2018 The objective was met through communication amongst

team members during PLC meetings, staff meetings, and grade level meetings. It took a team effort in order to meet the action steps provided.

Sustainability 9/7/2018 With the introduction of the Instructional Leadership Team (ILT), this work will be a focus of the group. PLC meetings focused on data and feedback will be the foundation of our team. Constant communication and feedback centered around best instructional practices will be need to sustain this objective.

Core Function: Dimension A - Instructional Excellence and AlignmentEffective Practice: Student support services

KEY A4.01 The school implements a tiered instructional system that allows teachers to deliver evidence-based instruction aligned with the individual needs of students across all tiers.(5117)


Initial Assessment: We are currently using IST, PEPs, and IEPs for students to meet needs. We identify and monitor interventions to use in the classrooms. Teachers and teacher assistants use the interventions with students.




The EC and the general education teachers will collaboratively work together to develop goals that are standards driven to meet the needs of the children in which we serve. Professional development will need to be provided for ARC and K-1 Literacy Initiatives as they are implemented in the coming year(s).


Carol Anne Copley 06/20/2019

Actions8/31/17 Professional development in IST, ARC, Core Knowledge. Complete 06/15/2018 Carol Copley 06/21/2019

Notes:

10/11/17 Restructure literacy block to incorporate ARC for 3rd grade. Complete 11/10/2017 Shannon Lewis 11/10/2017Notes:

10/11/17 Restructure literacy block for CKLA implementation for kindergarten and 1st grades.


Notes:

10/11/17 Provide ARC coaching sessions for teachers in grades 4-5 to increase fidelity in utilizing the program and to assist with helping to reach indicated reading goal. This will monitored by the feedback provided from ARC visit.


Notes: The first visit is on October 6th, the second visit is November 20, and the final visit is in February.

10/11/17 Teachers will use small group reading instruction model to level students and to improve reading comprehension skills.

Complete 06/15/2018 Erin Jackson 06/15/2018

Notes:

10/11/17 IST Team members will let teacher's know the process that will be used to identify students who are not mastering standards being taught.

Complete 06/15/2018 Erin Jackson 06/15/2019

Notes:

10/11/17 Teacher's will use PEP's to assist with helping students meet their grade level goals if needed.

Complete 06/15/2018 Mary Somers 06/15/2018

Notes:

10/11/17 Classroom teachers will have the opportunity discuss with EC teachers to provide current input for students who have an IEP.

Complete 06/15/2018 Juan Ochoa 06/15/2018

Notes:

10/11/17 Teachers will use manipulatives when teaching math lessons to help improve student understanding and reach achievement goals.

Complete 06/15/2018 Carolyn Jordan 06/15/2018

Notes:

Implementation: 09/12/2018Evidence 9/12/2018

Experience 9/12/2018

Sustainability 9/12/2018

KEY A4.06 ALL teachers are attentive to students' emotional states, guide students in managing their emotions, and arrange for supports and interventions when necessary.(5124)


Initial Assessment: We currently have Guidance support for students. We have a backpack food program. We have character development lessons. We have and utilize a Social Worker, Psychologist, and Guidance Counselor. Our P>E> teacher is trained in the First TEE, which is about character development.



Small group guidance lessons will be provided to identified students with collaboration/communication from school personnel and/or parental request. Information that will be provided through this is feedback from students and monitoring of student behaviors addressed during session(s).

Jana Greer 06/21/2019

Actions 0 of 5 (0%)8/31/17 Small group guidance sessions for students provided by guidance

counselor, school psychologist, school social worker, and PE teacher.Greer Jana 06/21/2019

Notes:

10/11/17 Equity and Inclusion team will be used to identify strategies that will assist teachers in helping student when problems arise that are related to students being successful at school.

George Green 06/21/2019

Notes: Initial training will take place in October 2017, December 2017, and March 2017.

10/11/17 PE teacher will teach a First Tee curriculum for students that incorporates character development.


Notes:

10/11/17 Discipline data will be analyzed and monitored in the area of emotional issues that students may face.


Notes:

9/27/18 Create peer mediation group to assist with concerns that younger students have with conflict resolution.


Notes:

KEY A4.16 The school develops and implements consistent, intentional, and on-going plans to support student transitions for grade-to-grade and level-to-level.(5134)


Initial Assessment: Teachers have limited knowledge of curriculum in other grade levels outside of the one that they teach. More opportunities for intentional collaborative work needs to be offered between K-2 and 3-5 grade levels during the year.



Community and curriculum team will work together to collaborate on effective ways for upper grade students to work with lower grade students during the school year.

Amy Dabbs 06/20/2020

Actions 1 of 6 (17%)8/31/17 Curriculum team looks for similarities in standards and develop ways to

appropriately differentiate them at each level. Amy Dabbs 06/21/2019

Notes:

9/27/17 Guide for Transformational Teaching and Learning Modules will be used to build capacity in teachers.


Notes:

10/11/17 Community and Curriculum team will make sure that students have the opportunity to utilize manipulative and have hands on experiences in math, reading, and science. This is to help improve overall proficiency in tested subject areas.


Notes:

10/11/17 Teachers will differentiate math, reading and science instruction to assist students during lessons.

Melanie Cronin 06/15/2019

Notes: There will be a section in lesson plans that addresses this measure.

10/11/17 During grade level planning meetings teachers will intentionally make sure that the quality of each task they are asking student to perform meets the standard that is being taught.


Notes:

10/11/17 Teachers will unpack standards during the planning process to assist with decreasing the achievement gap and increase EOG proficiency.


Notes:

Core Function: Dimension B - Leadership CapacityEffective Practice: Strategic planning, mission, and vision

KEY B1.01 The LEA has an LEA Support & Improvement Team.(5135) Implementation Status Assigned To Target Date

Initial Assessment: Guilford County Schools has a Support and Improvement team that is responsible for the work set forth in any of the LEA indicators. The district leadership team will be responsible for reviewing the Title I Priority and Focus plans annually in conjunction with the School Improvement Plan. This team will also monitor any reports required as a Title I Priority or Focus school.



GCS Organizational Chart will be followed in order to meet the needs of this indicator. Team members will be relied upon to provide assistance according to their content areas, or areas of expertise, to provide necessary supports at the school level.


Actions 0 of 3 (0%)8/31/17 Communicate and advocate for various needs of the school and

students to appropriate designee.George Green 06/19/2020

Notes:

9/27/17 The District School Improvement team will be created and will meet on a regular basis to help transform any and all underperforming schools in the district.


Notes:

10/20/17 The District School Improvement team will be created and will meet on a regular basis to help transform any and all underperforming schools in the district.


Notes:

KEY B1.03 A Leadership Team consisting of the principal, teachers who lead the Instructional Teams, and other professional staff meets regularly (at least twice a month) to review implementation of effective practices.(5137)


Initial Assessment: We currently have a Leadership team. We currently meet once a month. Efforts need to be made to ensure that only items listed in the school improvement plan are to be discussed during the scheduled meeting time.



The team will meet 2 times per month as described in the indicator. The meetings will also be focused on items using an agenda with items that support the school improvement plan.

Carolyn Jordan 06/20/2020

Actions 2 of 6 (33%)8/31/17 Leadership team will meet 2 times per month Carolyn Jordan 06/21/2019

Notes:

10/11/17 Leadership team will only discuss items that are related to the school improvement plan.

Complete 06/15/2018 Carolyn Jordan 06/15/2018

Notes: Ms. Jordan will work to keep everyone on task with items related to school improvement.

10/11/17 Equity and Inclusion team will meet at least once a month to discuss strategies and meet the schools' needs.


Notes:

10/11/17 The IST team will meet at least once a month. They may have to meet more frequently depending on caseload of students going through the process.


Notes:

10/11/17 Community and Curriculum team will meet once a month to plan ways to connect curriculum across grade levels.


Notes:

10/11/17 Student Activities and Recognitions team will meet monthly to assist with developing ways to recognize students for their performance in curricular and extra-curricular activities.

Complete 06/15/2018 Melanie Cronin 06/15/2018

Notes:

Core Function: Dimension B - Leadership CapacityEffective Practice: Distributed leadership and collaboration

KEY B2.03 The school has established a team structure among teachers with specific duties and time for instructional planning.(5143)


Initial Assessment: We currently have a School Improvement Team, IST Team, Community and Curriculum Team, Student Activities and Recognition Team, and Hospitality Team. We are in the process of creating an Equity and Inclusion Team for the school. Members of this team have been identified and are awaiting training dates.



Teams will be created throughout the school to support various needs. The teams will consist of teacher leaders and support staff. Examples are School Improvement, IST, Community and Curriculum, Student Activities and Recognition, Equity and Inclusion, and Hospitality.


Actions 1 of 4 (25%)8/31/17 Teams will be created to support the various needs of the school,

students, and the school community.Melanie Cronin 06/21/2020

Notes: IST, SLT, Community and Curriculum, Student Activities and Recognitions, and Hospitality Teams.

9/27/17 Training will take place for new IST team members. Melanie Cronin 06/15/2020Notes: Teachers who are new to the team will be trained beginning in

September and October. Ms. Zazycki and Mrs. Haja are in the process of being trained in IST.

9/27/17 Training for Equity and Inclusion team members. Complete 06/15/2018 Melanie Cronin 06/15/2018Notes: Meeting dates have been determine as October 2017, December 2017,

and March 2018. Members attended first meeting. District moved in another direction.

10/11/17 Teachers will meet in PLC meetings weekly to plan lessons for students to help us reach our academic goals across grade levels.


Notes: Notes from PLC meeting will be uploaded to folder.

Core Function: Dimension B - Leadership CapacityEffective Practice: Monitoring instruction in school

KEY B3.03 The principal monitors curriculum and classroom instruction regularly and provides timely, clear, constructive feedback to teachers.(5149)


Initial Assessment: The principal and his designee visit classrooms each day checking teachers lessons for alignment with standards, pacing, evidence of collaborative planning, and student engagement. The principal uses informal walkthroughs, NCEES, and New Leaders strategies to provide feedback to teachers.



Walk-through documents will be used in format that can be shared with teachers immediately following classroom visits. Feedback will be given that supports strategies learned from the New Leaders program. The evidence will be the completed document.


Actions 4 of 6 (67%)8/31/17 Develop walk-through document Complete 10/06/2017 Shannon Lewis 06/15/2018

Notes: See iPad for document.9/27/17 Evaluation Schedules Complete 06/15/2018 George Green 06/15/2018

Notes:

9/27/17 New Leaders training for principal. Complete 06/15/2018 George Green 06/15/2018Notes:

10/11/17 Create a Canvas page for teachers to upload lesson plans. Complete 10/06/2017 Shannon Lewis 10/13/2017Notes: Canvas pages are created.

10/11/17 Review lesson plans for curriculum alignment to standards. This will help to reach achievement goals in math, reading, and science.


Notes: Check canvas for details.10/11/17 Teachers will meet in weekly PLC's to plan lessons that will help

students master standards being taught. Melanie Cronin 06/15/2020

Notes:

Core Function: Dimension C - Professional CapacityEffective Practice: Quality of professional development

KEY C2.01 The LEA/School regularly looks at school performance data and aggregated classroom observation data and uses that data to make decisions about school improvement and professional development needs.(5159)


Initial Assessment: Teachers attended the CHAMPS training. CHAMPS strategies will be implemented in every classroom and school-wide. Guilford County Schools looks regularly at school performance data. An area that needs improvement is looking at classroom observation data. At the present time, there is no district walk though tool and therefore the district is unable to review classroom observation data. Additional improvement is also needed with our teacher evaluations and principal evaluation data for calibration purposes.



By June 2019 as a regular part of PLCs, Leadership team, and staff meetings, the principal will lead the collection, analysis, and presentation of school and student performance data in collaboration with the leadership team and instructional team leaders to drive instruction and identify needed student interventions resulting in the school meeting or exceeding its target proficiency goals in reading and math.


Actions 1 of 7 (14%)9/28/16 Collect analysis and present school and student performance data. Complete 10/03/2017 George Green 10/03/2017

Notes: Establish protocols for collecting and presenting data. 10/18/16 The analysis of data will be used to drive instruction and identify

interventions for students as needed. Data analysis will occur as least quarterly.


Notes:

10/18/16 Professional development will be aligned with the results of the data analysis to lead to school improvement.

Melissa Butner 06/15/2019

Notes:

10/18/16 Classroom observational data will be collected and utilized to provide feedback to staff regarding specific teaching strategies and focus areas for improvement.


Notes:

9/28/18 Monitor Eureka math implementation to ensure school pacing is on par with GCS Curriculum Guide pacing.


Notes:

9/28/18 Ensure teachers are using ARC materials to engage and support the standards. Also when ARC is not able to support the standards, assisting teachers with developing activities that enhance the learning experience for students.


Notes:

9/28/18 Ensure teachers are using CKLA materials to engage and support the standards. Also when CKLA is not able to support the standards, assisting teachers with developing activities that enhance the learning experience for students.


Notes:

Core Function: Dimension C - Professional CapacityEffective Practice: Talent recruitment and retention

KEY C3.04 The LEA/School has established a system of procedures and protocols for recruiting, evaluating, rewarding, and replacing staff.(5168)


Initial Assessment: It is the policy of the Guilford County Board of Education that a continuous system of recruitment and selection of personnel be maintained in order to assure competent candidates for vacancies as needed. The district attaches a high priority to securing the most competent personnel available and, once they are employed, in assisting them in their professional growth and development throughout their careers. The district regards a personnel evaluation plan as a critical and essential part of professional growth. The Board acknowledges that the most important aspect of attaining excellence in education is the quality of the teaching staff and the administrative staff. The Board therefore adopts as policy and states its determination to strive for such excellence, and further declares its intent to employ and reemploy only those teachers and administrators who possess, have exhibited, and continue to strive for excellence in their preparation for, performance of, and contribution toward the educational process. Achievement of a proficient rating on the North Carolina Teacher or Administrator summative evaluation is the minimum acceptable standard of performance for teachers and administrators in this school system. However, proficient performance shall not constitute any assurance to any teacher or administrator of rights to or consideration for employment or reemployment. The Board of Education holds all personnel accountable for striving for a summative rating of distinguished on all performance.




The principal and the staff will work together to create ad-hoc teams for the selection of potential candidates for open positions within the school. This will build capacity in teachers with experience in the hiring process for the school.


Actions 4 of 6 (67%)9/27/17 Create ad-hoc team for selection of potential candidates for open

positions within the school.Complete 09/27/2017 George Green 06/15/2018

Notes: The recurrence of the event will vary based on needs for the school.9/27/17 Recognize teachers monthly with Soaring Eagle award. Carol Anne Copley 06/14/2019

Notes: Recognize teachers and other school personnel to increase moral at the school. Awards in bi-monthly principal newsletter, recognition in monthly staff meeting, and work with PTA to provide incentives.

10/11/17 Create Teacher of the Month award "Soaring Eagle" Complete 10/03/2017 Carol Anne Copley 10/06/2017Notes: Statue was bought and presented to teacher in staff meeting.

10/11/17 Create classified employee of the month award "Soaring Eagle Complete 10/03/2017 George Green 10/06/2017Notes:

10/11/17 Recognize classified staff member with Soaring Eagle award. Carol Anne Copley 06/21/2019Notes:

10/11/17 Create evaluation schedule for teachers. Complete 12/22/2017 George Green 12/22/2017Notes:


All positions that have been filled since October of 2016 have used this hiring protocol.

Experience 9/27/2017 Teachers are selected based on the open position that needs to be filled for the school. They get to view resumes, talk to potential candidates, and have input on their next colleague.

Sustainability 9/27/2017 Selection and willingness to participate in the hiring process.

Core Function: Dimension E - Families and CommunityEffective Practice: Family Engagement

KEY E1.06 The school regularly communicates with parents/guardians about its expectations of them and the importance of the curriculum of the home (what parents can do at home to support their children's learning).(5182)


Initial Assessment: We have a Meet and Greet on Thursday, August 24th, 2016. We have an Open House on Sept. 27, 2016. We have monthly PTA restaurant night. We have quarterly Awards Days. We have monthly PTA board meetings on the second Thursday of each month. Classroom teachers will send GCS Monday envelopes with handouts and student work samples.




Extensive lines of communication with parents and families will be a priority. Teachers will use child first learning strategies acquired from professional development to facilitate home school communication. Teachers will explore the opportunity of using the Connect Ed and other means of online communication to send personalized messages to families. By June 2017 school/home communications will contribute to the school's capacities to achieve the school's proficiency target goals in reading, science and mathematics.


Juan Ochoa 06/15/2018

Actions9/28/16 Instructional teams will review and use child first learning strategies to

communicate with families. Complete 01/31/2017 Linda Hinkle 01/20/2017

Notes: Mrs. Hinkle will secure the PowerPoint presented in the professional development about child First Learning. The PowerPoint has been emailed to the staff.

9/28/16 We will learn how to use the Connect Ed and/or other online means of communication.

Complete 11/29/2016 Mary Somers 11/29/2016

Notes: Mrs. Somers will learn and share about the Connect Ed system and other online communication. The Leadership team reviewed and recommended that teh staff look into using teh Remind email and texting communication and the Class Dojo software.

10/18/16 Teams will share other products, strategies and resources used effectively to increase home school communications, information sharing, and conditions that support parent engagement and involvement in their children's learning.

Complete 06/16/2017 George Green 06/16/2017

Notes: Principal Green utilizes the Connect Ed system to contact parents each week and sometimes more than once again. Teachers send home weekly newsletters to communicate with parents. Some teachers are using Remind or Class Dojo to communicate with parents.

10/9/17 Teachers will send home weekly newsletter as a way to better communicate with parents. The newsletters will have upcoming events; parenting tips; reading log information; conferencing schedules; etc.

Complete 06/15/2018 Robin Bristow 06/15/2018

Notes:


Experience 9/12/2018

Sustainability 9/12/2018

comprehensive progress report · shadybrook elementary comprehensive progress report 10/1/2018! =...

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