conference patron and exhibitor prospectus · 2020-02-26 · includes patron name and logo on...

http://2020.ieeeicip.org

IEEE International Conference on Image Processing 25-28 October 2020, Abu Dhabi, United Arab Emirates

Conference Patron and Exhibitor

Prospectus



ICIP Partnership Proposal For Potential Patrons and Exhibitors

The World’s largest and most comprehensive technical conference focused on image and video processing and computer vision, bringing together more than 1,300 leaders globally to exchange ideas annually The 27th IEEE International Conference on Image Processing (ICIP 2020) will be held in the Abu Dhabi National Exhibition Center (ADNEC), Abu Dhabi, United Arab Emirates (UAE), on October 25-28, 2020. ICIP will feature world-class speakers, tutorials, and industry sessions, and create an excellent forum to foster innovation and entrepreneurship, and network with the brightest minds in academia and industry that are working in this field. ICIP is the opportunity for industry executives with diverse experience and activity and researchers in distinct yet complementary areas, to discuss the development of emerging and next-generation in terms of technologies, applications, and services thanks to the workshops, panel discussions, and challenge sessions. ICIP attracts students, professors, as well as researchers and engineers from industry. This includes many graduate students nearing the end of their study seeking new opportunities. For companies interested in recruiting students for full-time employment or internships, ICIP will facilitate the exchange of information and organize a Student Career Luncheon, where students could hear about various companies and employment opportunities, and they will have the chance to network with company representatives. Don’t miss this great networking opportunity! Further details on the various patron packages and exhibition details can be found in the following pages. Reach your target audience with this premiere IEEE event! Contact us at: [email protected]

1,300+ Attendees

700+ Presenters

40+ Countries

3+ Plenaries

4 Day Program

mailto:[email protected]



Conference Topics Topics include, but are not limited to:

• Sensing, Representation, Modeling, and

Registration • Synthesis, Rendering, and Visualization • Texture Image Representation and

Classification • Computational Imaging • Restoration and Enhancement • Filtering and Multiresolution Processing • Interpolation, Super-resolution, and

Mosaicing • Compression, Coding, and Transmission • Color, Multispectral, and Hyperspectral

Imaging • Document Analysis and Processing • Stereoscopic, Multiview, and 3D

Processing • Image & Video Perception and Quality

Models

• Motion Estimation, Registration, and Fusion

• Deep Learning for Images and Videos • Learning with Limited Labels • Robustness in Image Processing and

Learning • Image & Video Analysis and Segmentation • Interpretation and Understanding • Detection, Recognition, and Classification • Image & Video Labeling and Retrieval • Biometrics, Forensics, and Security • Image Processing for Geophysics • Image Processing for Public Health and

Safety • Biomedical and Biological Image

Processing • Image & Video Systems and Applications • Emerging Applications and Systems

About IEEE Signal Processing Society (SPS) The IEEE’s first society, the Signal Processing Society is the world’s premier professional society for signal processing scientists and professionals since 1948. Signal processing is the enabling technology for the generation, transformation, and interpretation of information. SPS serves its members through high quality publications, conferences, technical and educational activities, and leadership opportunities. Its goal is to keep members abreast of the latest information and to serve the public at large. About IEEE With more than 422,000 members in more than 160 countries, IEEE is the world’s largest technical professional organization dedicated to advancing technology for the benefit of humanity. IEEE and its members inspire a global community through its highly cited publications, conferences, technology standards, and professional and educational activities.



Partnership Packages

Sponsorship Levels Diamond (Exclusive)

Platinum Gold Silver Bronze Exhibitor

US$ 150,000

US$ 100,000

US$ 50,000

US$ 25,000

US$ 15,000

US$ 5,000

Name and logo of patron visible on conference website with link to patron’s website

Name and logo of patron visible on mobile app with link to patron’s website

Name and logo of patron on event documentation

Name and logo of patron in the conference hall and all social events

A mention during the opening ceremony and banquet

Student Career Luncheon Patron Option to organize an event or workshop at the conference

Option to participate in a panel (Subject to approval by the conference organizing committee)

Possibility of one e-mail blast advertising a patron event during the conference (subject to attendee consent)

List of registrants made available prior to the conference (subject to attendee consent)

Patron logo on lanyard used for conference delegate name badges

Option to provide free standing banner in registration area (maximum 2m high x 1m wide)

2 1

Advertisement in Conference Guide

Full Page ½ Page ¼ Page

Option to place insert(s) in the official conference bag

4 3 2 1

Exhibit Booth (m x m) 6x6 6x6 6x3 3x3 3x3 3x3 Exhibit Hall Registration(s) including welcome reception

5 4 3 2 2 2

Full Conference Registration(s) including banquet ticket

5 4 3 2 1 1



Customized Signature Options

Industry Workshop

US$10,000

Produce and deliver a 1.5-hour workshop, usually held during lunch at the conference. Includes patron name and logo on relevant part of website and conference guide, logo and mention on session signage, ability to register through the conference registration site, meeting room rental, lunch boxes for capacity of room, projector and screen and power strip. *Session to be approved and scheduled by conference organizing committee.

Student Competition

US$10,000

Produce and deliver a student competition event. Includes patron name and logo on relevant part of website and conference guide, logo and mention on session signage, ability to register through the conference registration site, meeting room rental, lunch boxes for capacity of room, projector, screen and power strip. *Session to be approved and scheduled by conference organizing committee.

Tutorial Session

US$5,000

Includes patron name and logo on relevant part of webpage, conference guide and tutorial booklet, logo and mention on session signage, mention at beginning and end of tutorial.

Poster Session

US$5,000

(multiple patrons)

Includes patron name and logo on relevant part of webpage and conference guide, logo and mention on session signage.

Women in Signal Processing (WISP) Luncheon

US$5,000

Includes patron name and logo on relevant part of website and conference guide and all mentions of the luncheon, three tickets to attend the luncheon, option to provide a giveaway to all luncheon attendees, access to luncheon attendee list, and option to provide a women in signal processing guest speaker, contingent on WISP chair review and approval

Young Professionals Meet-up

US$5,000

Includes patron name and logo on relevant part of website and conference guide and all mentions of the meetup. Exclusive networking ability for five representatives to attend the meet up, and option to provide a giveaway to all meetup attendees.

Student Career Luncheon Patron US$800

(multiple patrons)

Includes patron name and logo on relevant part of website and conference guide, exclusive table and lunch for three reps, access to Student CVs, distribution of job openings prior to the luncheon, permission to contact students via email following the conference, recognition on Student Career Luncheon web page, and brief speaking slot at the luncheon.

Student Career Luncheon Attendee US$100

If a company does not sponsor the luncheon, the admission fee will be US$100/person (max 3), access to Student CVs, distribution of job openings prior to the luncheon, permission to contact students via email following the conference.




Best Paper Award

US$5,000

Includes patron name and logo on relevant part of website and conference guide and the option to have patron’s name on the Award.

Best Student Paper Award

US$5,000

Includes patron name and logo on relevant part of website and conference guide and the option to have patron’s name on Award.

Best Reviewer Award

US$5,000

Includes patron name and logo on relevant part of website and conference guide and the option to have patron’s name on Award.

Banquet

US$10,000

(multiple patrons)

The banquet will be held on the evening of the third day (27 October 2020). Includes recognition on relevant part of website, posting of patron signs, exclusive table and three reps to attend the banquet, one page of material placed on each table and recognition at the banquet.

Welcome Reception

US$10,000

(multiple patrons)

The welcome reception will be held on the evening of the first day (25 October 2020). Includes recognition on relevant part of website, posting of patron signs, exclusive table and three reps to attend the reception, one page of material placed on each table and recognition at the reception.

Coffee Break

US$5,000

The breaks are located in the exhibit area and available to all attendees. Patron signs will be posted, and one page of material can be placed on each break table.

Media Recording

US$10,000

Highlight your company as key patron for the recorded sessions, including popular keynotes and tutorials from world-renowned speakers, and other special sessions. Includes patron name and logo on relevant part of website and conference guide, logo branded on all recorded and archived presentations from the conference.

Charging Station

US$10,000

Highlight your company as key patron. Includes patron name and logo on relevant part of website and conference guide, logo branded on charging station.

Mobile App

US$10,000

App includes the conference agenda, attendee profiles, personalized scheduling, interactive maps and the ability to rate sessions. Includes patron name and logo on relevant part of website and conference guide, patron logo on all app promotional materials, option to provide multimedia video displayed in the app, push notification at start and end of conference with well wishes.

WiFi

US$10,000

Highlight your company as key patron. Includes patron name and logo on relevant part of website and conference guide, option to provide multimedia video displayed on social media, push notification at start and end of conference with well wishes.




Conference Bags

US$10,000

(multiple patrons)

Distributed to all conference attendees to be used during and after conference. Includes patron name and logo on relevant part of website and conference guide, and logo on bags. Conference Organizing Committee designs, procures and distributes.

Conference Lanyards

US$10,000

Distributed to all conference attendees to be used during and after conference. Includes patron name and logo on relevant part of website and conference guide, and logo on lanyards. Conference Organizing Committee, procures and distributes.

Photo Booth

US$10,000

Have your logo appear on all photos taken in the booth and posted on social media. Includes patron name and logo on relevant part of website and conference guide, and logo on booth. Booth will be located in the exhibits area throughout the conference days.

Directional Signs

US$5,000

Highlight your company as key patron. Includes patron name and logo on relevant part of website and conference guide, logo branded on directional signs.

Advertisements Options for every budget are available:

Conference Bag Insert US$1,500 Full-page advertisement inside conference booklet - US$2,500 Inside front or back cover of conference booklet - US$3,500 Outside back cover of conference booklet - US$5,000



Application Form and Agreement for Patrons and Exhibitors

Organization Information Please provide basic details about your organization Company Name__________________________________________________________________________________ Mailing Address__________________________________________________________________________________ City __________________________________________ State/Province_____________________________________ Postal Code ___________________________________ Country___________________________________________ Telephone ____________________________________ Fax_______________________________________________ Email________________________________________ Web Site___________________________________________ Contact Person Please provide details of contact person: Name________________________________________ Title ______________________________________________ Email ________________________________________ Telephone _________________________________________ Organization Introduction Please provide 60 words introduction to your organization: _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________



Patron, Exhibitor and Customized Signature Packages To maximize your organization’s exposure you may support the conference in the form of one or more of the patronage packages or customized signature options listed below.

Patron and Exhibitor Packages [ ] Diamond Patron (US$ 150,000) [ ] Platinum Patron (US$ 100,000)

[ ] Gold Patron (US$ 50,000) [ ] Silver Patron (US$ 25,000)

[ ] Bronze Patron (US$ 15,000) [ ] Exhibitor (US$ 5,000) Customized Signature Options [ ] Industry Workshop (US$ 10,000 ) [ ] Student Competition (US$ 10,000)

[ ] Tutorial Session (US$ 5,000) [ ] Poster Session (US$ 5,000)

[ ] Women in Signal Processing (WISP) Luncheon (US$ 5,000)

[ ] Young Professionals Meet-up (US$ 5,000)

[ ] Student Career Luncheon Patron (US $800) [ ] Student Career Luncheon Attendee (US$100/person, max 3 )

[ ] Best Paper Award (US$ 5,000) [ ] Best Student Paper Award (US$ 5,000)

[ ] Best Reviewer Award (US$ 5,000) [ ] Banquet (US $10,000)

[ ] Welcome Reception (US$ 10,000) [ ] Coffee Break (US$ 5,000)

[ ] Media Recording (US$ 10,000) [ ] Charging Station (US$ 10,000)

[ ] Mobile App (US$ 10,000) [ ] WiFi (US$ 10,000)

[ ] Conference Bags (US$ 10,000) [ ] Conference Lanyards (US$ 10,000)

[ ] Photo Booth (US$ 10,000) [ ] Directional Signs (US$ 5,000)

[ ] Conference Bag Insert (US$ 1,500 /insert) [ ] Advertisement inside conference booklet (US$ 2,500)

[ ] Advertisement inside front or back cover of conference booklet (US$ 3,500)

[ ] Advertisement outside back cover of conference booklet (US$ 5,000)

[ ] Other (please specify details below) Details / Quantities / Comments Total Payment Due USD$



Payment Method Please select one of the payment options below: [ ] Check

Payable to: The Institute of Electrical and Electronics Engineers, Incorporated, 2020 IEEE ICIP 407780 [ ] Wire Transfer (USD$ 40 fee will be applied) Bank information will be provided to the Contact Person once application form is received [ ] Credit Card (Visa, Mastercard, American Express) Credit Card Number _______________________________Security Code_________Exp MM/YY _________________ Name on Card ___________________________________________________________________________________ The issuer of the card identified on this item is authorized to pay the amount shown as Total Payment. I promise to pay such total (together with any other charges due thereon) subject to and in accordance with the agreement governing the use of such card. Billing Name _______________________________ Billing Address_________________________________________ Signature________________________________________ Signature Date __________________________________ I, the duly authorized representative of the above-mentioned organization, subscribe and agree to all terms and conditions for patrons, exhibit space and services. Please submit form to: [email protected]




Terms and Conditions

1. Contract This application, properly executed by the Applicant (the “Applicant”) named in this application (the “Application”), shall upon written acceptance by the management team (the “Management”) of The Institute of Electrical and Electronics Engineers, Incorporated (“IEEE”) constitute a valid and binding agreement between the parties. The Applicant agrees to be bound by the rules and regulations established in this Application. This document details the conditions under which the Applicant agrees to contract with IEEE and will be strictly enforced by IEEE. 2. Terms of Payment

Full payment must be provided within 30 days of receipt of the invoice, and must be received prior to booth selection. Webpage announcement and logo will not be posted until payment in full has been received. A completed application with full payment and all requested information should be submitted to [email protected] Applicant agrees to accept billing for any charges rendered during the conference in conjunction with services performed or administered by the Conference and requested by the Applicant. All such charges are due and payable in full within 30 days of receipt of an invoice. 3. Cancellations & Refunds

The Applicant must notify IEEE in writing of any cancellations. Cancellations are not effective until notice has been received in writing by IEEE and permission to cancel granted by IEEE. In the event of cancellation by the Applicant, the Applicant will be eligible for a refund according to the following schedule: - 50% of booth rental Cancellation on or before 30 June 2020 - No refund will be granted after 30 June 2020 - Conference reserves the right to reassign space, withstanding the cancellation fee. In the event the site of the conference shall, in the sole discretion of IEEE, be unfit for occupancy or substantially interfered with by reason of any cause(s) not within the control of IEEE, this agreement may be terminated by IEEE. “Cause” or “causes” may include, but shall not be limited to: fire, flood, epidemic, earthquake, explosion, accident, blockage, embargo, weather, governmental restraint or orders of restraint from local or national civil or military authorities, act of public enemy, riot or civil disturbance, inability to secure appropriate labor, impairment of transportation or facilities, or inability to obtain, for whatever reason, necessary supplies, equipment, or clearances, or by rule of federal or local law, or any circumstances deemed as act of God. Should IEEE terminate this agreement pursuant to the provisions of this section, the Applicant waives any and all claims for damage arising therefrom. 4. Violations

The Applicant agrees to observe all policies specified in the Application or established by Management or IEEE. Violators may not be eligible for future programs or conferences. 5. Insurance

The Applicant is required to obtain general public liability insurance in the amount of one million US Dollars. Such insurance maintained by the Applicant must be issued by an insurance company with an A.M. Best rating of A or higher and shall include coverage of the indemnification obligations of the Applicant under this Application. Each Applicant is also required to carry workers compensation protecting employees in accordance with the laws of the state in which the program or conference is being held. Nothing in this paragraph shall limit the amount of liability the Applicant may be responsible for. 6. Indemnification & Liability

The Applicant agrees that the Conference or its sponsor(s) shall not be liable for any damages, whether to person or property, for any reason whatsoever by reason of use, occupation, or enjoyment of the space by the Applicant or any person therein with the consent of the Applicant.




7. Confidential Information

Any information collected, compiled, analyzed, produced or otherwise obtained or stored in the course of performance of this Application shall be treated as confidential. The Applicant shall not disclose any such confidential information to any third party without first obtaining written consent from IEEE, and shall ensure that all of the Applicant’s subcontractors comply with this obligation. Confidential information and any and all copies and reproductions thereof shall, upon the expiration or termination of this Application for any reason or within fifteen (15) days of written request by IEEE, be promptly returned to it, or in the alternative, destroyed upon IEEE’S written request. 8. Independent Contractor

All work performed by the Applicant in connection with the services described in the Application, is to be performed by the Applicant as an independent contractor and not as agent of the IEEE. 9. Compliance with all Laws

Applicant shall abide by and observe all laws, regulations and ordinances of any applicable government authority. The Applicant is required by the applicable state laws to be solely responsible for the collection and remittance of any sales or other taxes imposed on them. 10. Non-Discrimination

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by the IEEE’s policy and/or applicable laws. IEEE prohibits discrimination, harassment or bullying against any person because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status or any other characteristic protected by law. IEEE expects that its partners, contractors, affiliates and clients shall maintain an environment free of discrimination, including harassment, bullying, or retaliation when and where ever those individuals are conducting business with IEEE or participating in IEEE’s events or activities. 11. Miscellaneous

The construction, interpretation and performance of this purchase order shall be governed by the laws of the State of New York. Unless termination of this Application has been declared, you shall be under the obligation to continue to perform your obligations under this Application while the parties seek to resolve any dispute. Except for matters in which injunctive relief is sought, any controversy or claim arising out of or relating to this Application or the breach thereof may be submitted to non-binding mediation, the terms and conditions of which shall be mutually agreed to by the parties. No waiver of any term or condition of this Application by either party shall be deemed to imply or constitute a further waiver of the same term or condition or any other term or condition of this Application. 12. Amendments

All matters and questions not covered by this Application are subject to the decisions of Management. This Application may be amended at any time by Management upon prior written notice and all amendments that may be so made shall be equally binding on all parties affected by them as by the original regulations.

Conference Policies & Information

1. Applicant Promotional Materials Materials and logos for any recognition at the conference in the conference program guide need to be received by no later than 30 June 2020. 2. Exhibitor Space Assignments & Signage

Exhibit booth, display space and other signage and promotions will be assigned by the Conference. In the event of a duplicate application for the same space, the conference will attempt to place the exhibitors by the booth priority given by the company. No promotional materials may be placed outside the area of the booth. Nothing may be placed on posts or pillars adjacent to booths, or on carpeted areas of the aisles beyond the standard booth limits. All displays or exhibited materials must be fireproof to conform to local fire regulations. Displays must be self-supporting and nails or screw are not permitted in building floors or walls. Displays must be wholly confined within exhibitor’s booth and must not obstruct the clear view of nearby exits or other exhibits. All wiring on booths or display fixtures must conform to local electrical and fire regulations.



The side of any display cabinet or structure facing a side aisle or facing an adjacent exhibit booth must be finished or suitably decorated at the expense of the exhibitor erecting or installing such display. Maximum height of the displays in the balance of the area is 8 feet, except that products to stand on the floor may extend higher than this limit, but must be positioned as close to the back wall as possible, to avoid blocking the view of adjoining exhibitors. 3. Distribution of Promotional Items To achieve greater exposure and attention exhibitors may donate items to be given away in a daily door prize drawing if established by the conference. Souvenirs or samples which have no resale or negotiable value may also be given away. Any distribution must be conducted within the exhibitor’s designated booth space. In all cases, exhibitors planning giveaways of any nature should make arrangement well in advance with the conference organizers, which reserves the right to prohibit the distribution of anything which, in its opinion, is not in keeping with the character of the conference.

4. Booth Personnel & Activities With the exception of convenience help, such as secretaries or professional product demonstrators, all booth personnel must be regular employees or representatives of the company, and must be fully capable of explaining the technical aspects of products or processes on display on an appropriate level at the conference.

No exhibitor may advertise or promote any outside activity, such as an open house or separate exhibits wherever located, occurring during the hours the conference exhibits are open, or which detracts from the exhibit or convention operations. Only registered exhibitors and patrons may publicly advertise hospitality rooms and only on those bulletin boards provided in the exhibit area. 5. Responsibility of Booth Materials Show and hotel management will not be responsible nor liable for injury to the person or property, nor loss of property of exhibitors, their guests, invitees, employees, or agents. Furthermore, the exhibitor agrees to defend or hold harmless the conference, its directors, employees, and agents from any liability of personal injury and loss or damage to property. Exhibitors should insure against such contingencies.

Damage to inadequately packed property is exhibitor’s own responsibility. If exhibit fails to arrive, exhibitor is still responsible for the booth rental.

Exhibitors should be on hand to supervise during set-up and dismantling of products, projection equipment and other items of high value. At least one person should remain with the exhibit until visitors have left the premises at the closing hour each day. Exhibitor’s empty crates, boxes and cartons will be removed from the show area before the opening. At move-out, specific arrangement should be made to package or place under lock any items of extremely high value and especially items of general interest such as small instruments, walkie-talkies, high fidelity equipment, projectors, etc. The handling of exhibitor’s material into and out of and within the exhibit buildings shall be at exhibitor’s expense. 6. Sub-letting Exhibit Space No exhibitor may assign, sublet or apportion any of the space contracted for by him/her or their company. 7. Security The entry to exhibit areas will be secured to prevent entrance by anyone not authorized by the conference or not wearing proper badge for admission to such areas outside of exhibit hours.

Any equipment to be removed from the exhibit area during the conference must be authorized by the Exhibit Manager in conjunction with the specific exhibitor. 8. Interpretation of Rules IEEE shall have final authority as to the interpretation of these rules and their applications and shall have the authority to establish penalties in the event of violations. 9. Amendments to Rules and Regulations

IEEE reserves the right to amend these rules and regulations or to make additions thereto.

conference patron and exhibitor prospectus · 2020-02-26 · includes patron name and logo on...

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