configuration guide for ifrs in sap fixed assets accounting_c

8/10/2019 Configuration Guide for IFRS in SAP Fixed Assets Accounting_c

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IFRS in SAP Fixed Assets Accounting

Business Process Configuration


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1.Table of Contents

Contents

1. Table of Contents .................................................................................................. i

2. Author ............................................................................................................... 2

3. Summary ........................................................................................................... 3

4. Configuration Description ........................................................................................ 44.1. Overview of configuration done ........................................................................... 44.2. Detailed description of the configuration steps ......................................................... 4

4.2.1. Set up Depreciation Areas within a Chart of Depreciation...................................... 44.2.2. Accounts determination ............................................................................. 134.2.3. Asset classes ......................................................................................... 154.2.4.

Account groups ...................................................................................... 16

4.2.5. Retained earning accounts ......................................................................... 194.2.6. Field status groups .................................................................................. 224.2.7. General Ledger integration ......................................................................... 264.2.8. Evaluation Groups ................................................................................... 294.2.9. Financial statements ................................................................................. 314.2.10. Transaction types .................................................................................... 334.2.11. Screen layout ......................................................................................... 514.2.12. Create a multilevel method ......................................................................... 534.2.13. Create a depreciation key .......................................................................... 554.2.14. Check posting rules for new activated depreciation areas .................................... 574.2.15. Activate new depreciation areas in master data................................................ 594.2.16. Change data transfer date .......................................................................... 62

4.3. Additional Information ..................................................................................... 634.3.1. Currencies for asset accounting ...................................................................... 63


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2.Author

Role Name Date

Consultant - Finance andControlling

Azandossessi Jean-MurielAZONHOUME

29/04/2011


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3.Summary

Provide a brief overview of the processes(or gaps) that are configured. If

possible refer to existing gaps or business blueprint documents.

Blueprint or GAP reference Author Date

Final/draft


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4.Configuration Description

4.1. Overview of configuration done

This configuration guide shows the required steps to implement IFRS

rules in SAP assets accounting. It provides the information you needto set up or maintain the configuration of this purpose manually.

.

4.2. Detailed description of the configuration steps

4.2.1. Set up Depreciation Areas within a Chart of Depreciation

A chart of depreciation is a directory of depreciation areas arranged

according to business requirements. Each chart of depreciationcontains the rules for the evaluation of assets that are valid in aspecific country or economic area.

Each company code defined in Asset Accounting must refer to a chartof depreciation.

IMG PATH:Financial Accounting Asset Accounting Organizational

Structures Copy Reference Chart of Depreciation/Depreciation Areas

DESCRIPTION: Copy Reference Chart of Depreciation/Depreciation Areas


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To carry out the activity, use the following option:

1. On the Organizational object Chart of depreciation screen; selectCopy/Delete Depreciation Areas.

2. On the change View Define Depreciation Areas: Overview screen,review the depreciation areas, and delete or add depreciationareas, as required.

3. Choose Save.

The chart of depreciation has been created.

In CLIENT NAMEsystem, we updated the chart of depreciation customizing forCLIENT COA/CO Depreciation and CLIENT COA/CO DEPRECIATION

01 : Group ( Belgian gaap )02 : IFRS03 : Tax depreciation04 : Currency10 : French Gaap11 : French France ( Dif between 10 and 01 )12 : Difference between IFRS and Book13 : Differenec between tax and Book

In CLIENT COA/CO DEPRECIATION we had also: (because CLIENT COA/CODEPRECIATION will be changed , the difference will also be changed)20 : Amortissement drogatoire : ( Dif between 10 and 03 )25 : Tax dpreciation (copy- technical)26 : Amortissement reintgratoire : ( Dif between 10 and 25 )

Old config


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New config


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The G/L codes mean :

0that the area does not post1- that the area posts to the general ledger in real time2- that the area only posts to APC and depreciation on periodic basis3- that he area only posts to depreciation

4.2.2. Accounts determination

The most important function of an asset class is to link asset master records to theirrespective general ledger accounts in Financial Accounting. This link is created by the


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account determination key in each asset class. We can assign several asset classes to thesame account determination key.


Structures Asset Classes Specify Account Determination

DESCRIPTION: Specify Account Determination

To carry out the activity, use one of the following options:

- IMG path

- T Code : SM30 with Customizing Object V_T095A_01

2. On the FI-AA: Account Determination screen, make your entries:

Example :

Account

Determination

Name for account

determination88000000 Low asset value

In CLIENT NAME


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4.2.3. Asset classes

From an accounting point of view, the asset class is the mostimportant element for structuring fixed assets. Each asset must be

assigned to one asset class only. The asset class assigns the assetsand their business transactions to the appropriate general ledgeraccounts. Several asset classes can be assigned to the same account


Structures Asset Classes Define Asset Classes

DESCRIPTION: Define Asset classes

To carry out the activity, use one of the following options:

- IMG parth

- Transaction code : OAOA

2. Make the entries on the Change View Asset Classes: Overviewscreen:

Example

Class Asset class description


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8800 Low value asset class

Example in CLIENT NAME

You can choose the account determination , the layout rule and thenumber range for your new asset class.

4.2.4. Account groups

For the asset account determination, new accounts have to becreated. They will have different ranges to distinguish them from theothers.


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When creating new G/L account, you must specify anaccount group.

The account group determines:

the interval in which the account number must be

which fields are required and optional entries when creating andchanging master records

which fields are suppressed when creating and changing masterdata.

We create

- IFRS : IFRS accounts - 9100000000 to 9199999999- FRGP : French gaap accounts - 9200000000 to 9299999999

IMG PATH:Financial Accounting General Ledger AccountingG/L

Accountsmaster data Preparations Define Account groups

DESCRIPTION: Define account groups

1. To carry out the activity, use one of the following options:

IMG pathTransaction code : OBD4

Click on the new entries button.Add the Chart of accounts , the new account group , the name andthe rangeSave your entries


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4.2.5. Retained earning accounts

A retained earnings account can be assign to each P&L account by specifying a P&Lstatement account type in the chart of accounts area of each P&L account.

At the end of a fiscal year, the system carries forward the balance of the P&L account tothe retained earnings account.

We need to define one or more P&L statement account types per chart of accounts andassign them to retained earnings accounts. For IFRS and French gaap, new retainedearning accounts have to be created.

- 10 Classic retained earning account- LO Local retained earnings account- FG French gaap retained earning account- IF IFRS retained earning account

IMG PATH:Financial Accounting General Ledger AccountingG/L

Accountsmaster data Preparations Define Retained Earnings Account


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DESCRIPTION: Define Retained earnings account

1.To carry out the activity, use one of the following options:

- IMG path

- Transaction code : OB53

click on the new entries button. You can define a P&L statementand associate an account for the balance carried forward.

Save your entries

Create the accounts first in the Chart of Account CLIENT COA/CODepreciation with FSP0


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4.2.6. Field status groups

For the asset account determination, new accounts have to becreated. They will use different field status groups to distinguish them

from the others ( and control their postings ) .


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IMG PATH:Financial Accounting accounts receivable and payable

Business transactionsOutgoing Invoices/Credit MemosMake and Check

Document Settings Define Field status variant.

DESCRIPTION: Define Field Status Variants


- IMG path

- Transaction code :

2. Choose field status variant CLIENT COA/CO Depreciation and clickon field status group

3. Click on the new entries button and chose a code and a name foryour field status.

4. Double click to choose the overview settings of your Field Status


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General data

Additional account assignments

Materials management

Payment transactions

Asset Accounting

TaxesForeign payments

Consolidation

Real estate management

Financial assets management

Save your entries when youre done

3 new field status groups will be created

- IFRS : For 91xxxxxxxx accounts- FRGP : For 92xxxxxxxx accounts- LOC : For 90xxxxxxxx accounts ( was already created for France)


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IFRS AND FRGP have the same settings as LOC

4.2.7. General Ledger integration

That customizing activity shows the links between assets accountingand general ledger. From that IMG activity we can set up the accountswhere the asset accounting activity will be posted.

IMG PATH:Financial Accounting Asset Accounting Integration with the

General Ledger Assign G/L Accounts


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DESCRIPTION: Integration with the General Ledger : Assign G/L

Accounts

1. To carry out the activity, use one of the following options:

- IMG path

- Transaction code : AO90

2. On the Change View Chart of Accounts: Overview screen, select the line whoseChrt/Accts value is CLIENT COA/CO Depreciation.

Example

3. Double-click on the folder Account Determination.


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4. Starting with the Change View Account Determination: Overview screen,

a. For each Account determ. row entry in the table below, select the

corresponding line on screen, and double-click the Balance SheetAccounts folder.

b. Make the entries shown to the right of the Account determ. value.


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c. Choose Save, enter data for Customizing Request, and go back to theChange View Account Determination: Overview screen.

The same thing should be done for

- Acquisition : for areas 01 , 02 and 10- Depreciation : for areas 01 , 02 and 10

Heres a table with all the required accounts for the maintained areas.

First step is to create the accounts with FS00

Excel file is made with all the accounts needed per company code and also an excel ismade with all the accounts for the account determination.

Remark: the 9* account may not be created as Reconciliation accounts

4.2.8. Evaluation Groups

Some codes are internal to the company and havent been predefined in SAP. In thatcase, Sap provides additional fields in the master data that can be use to store theinformation.

IMG PATH:Financial Accounting Asset Accounting Master data User

fields Define 8-Character Evaluation Groups

DESCRIPTION: Define 8-Character Evaluation Groups (to be used

for specific codes)


- IMG path

- Transaction code : OAV8

2. Click on the new entries button

3. choose a code and a name for the objects of your list


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4. Save your entries


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They will be available in the asset master data.

But because the load file of the assets has grouped more than 1 code,it was inpossible to link 1 code to an asset.

So we will not use the evaluation groups

4.2.9. Financial statements

Since we created new accounts on the G/L that will carry IFRS andFrench Gaap figures, they need to be foreseen in the financialstatement versions. To do so, we will create new financial statementversions including those accounts.

Either account intervals or functional area intervals can be assigned toa financial statement item. The financial statement version can thenalso be used by the notes to financial statement in the G/L accountinformation system.

IMG PATH:Financial Accounting General Ledger AccountingBusiness

TransactionsClosing Define Financial Statement Versions

DESCRIPTION: Define financial statement versions groups



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A separate configuration manual is made for the financial statement.

4.2.10. Transaction types

Manual corrections to values, such as are made by postings in Asset Accounting. youcan define the transaction types for the manual value corrections. In addition, you can

specify that certain transaction types propose only certain depreciation areas for posting.

IMG PATH:Financial Accounting Asset Accounting depreciation

Unplanned depreciation Define transaction types for unplanned depreciation

DESCRIPTION: Define Transaction types for unplanned

depreciation



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- IMG path


First you can Define ( a ) transaction type : By copying an existingtype

Example: ZL4 is a copy of 640 (unplanned depreciation classic type ).At that point, the 2 types have the same customizing and ZL5 is acopy of 650

We will create

ZL4 (local only unplanned depreciation prior year acquisitions)

ZI4 (IFRS only unplanned depreciation prior year acquisitions)

ZF4 (French Gaap only unplanned depreciation prior year acquisitions)

ZL5 (local only unplanned depreciation current year acquisitions)

ZI5 (IFRS only unplanned depreciation current year acquisitions)

ZF5 (French Gaap only unplanned depreciation current yearacquisitions)


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Nowyou can Limit Transaction Types to Depreciation Areas:

With the 640 transaction type, you will have access to all the realareas that are configured

In the transaction ABAA ( Unplannned depreciation run ) , the systemthen generates a popup window showing the depreciation that can beposted in the posting transaction.

(ABUMN= transfer within company code)

If you want to specify that one depreciation areas only should alwaysbe posted, you need to set up the limit. The popup window then doesnot appear in the posting transaction for all the areas.


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Display for selection ( if selected ) indicates that the popup will show

Always post( if selected ) indicates that the area will beposted without showing the pop up window.

DESCRIPTION: Define Transaction types for asset retirement (

scrapping )


- IMG path :Financial Accounting Asset Accounting Transactions

Retirements Define Transaction Types for Retirements


2. First you can Define ( a ) transaction type : By copying an existingtype


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The specific transaction types created are customized copies from 200(default type ).

Movement type DescriptionImpact on Dep. Areas( only real )

200 ( Classic ) Retirement without revenue 01/02/03/04/10/25

ZFG Retirement without revenue - French Gaap only Scrap 10

ZIF Retirement without revenue - IFRS Only Scrap 02

ZWF Retirement without revenue - Scrap without French G 01/02/03/04/25

ZWI Retirement without revenue - Scrap without IFRS 01/03/04/10/25


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With the 200 transaction type, you will post to all the real areas thatare configured



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* Display for selection ( if selected ) indicates that the pop up willshow

*Always post( if selected ) indicates that the area will be posted

without showing the pop up window.

Here we choose to post it directly.

DESCRIPTION: Define Transaction types for asset retirement

(retirement with revenue )



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- IMG path :Financial Accounting Asset Accounting TransactionsRetirements Define Transaction Types for Retirements


2. First you can Define ( a ) transaction type : By copying an existingtype

The specific transaction types created are customized copies from 210(default type ).

Movement type Description

Impact on Dep. Areas

( only real )

210 ( Classic ) Retirement with revenue 01/02/03/04/10/25

YFG Retirement with revenue - French Gaap only 10

YIF Retirement with revenue - IFRS Only 02YWF Retirement with revenue without FRGP 01/02/03/04/25

YWI Retirement with revenue - without IFRS 01/03/04/10/25


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With the 210 transaction type, you will post to all the real areas that

are configured



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* Display for selection ( if selected ) indicates that the pop up willshow

*Always post( if selected ) indicates that the area will be postedwithout showing the pop up window.

Here we choose to post it directly.


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4.2.11.Screen layout

Screen layout 1000, 2000 and 9000 have to be modified.

Transaction AO21


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4.2.12.Create a multilevel method

A multilevel method is a code that indicates several information on thedepreciation settings. You can set up

*The acquisition date

*Whether the calculation is done on the remaining life or on theacquisition value

( you can even add a percentage ).

The multilevel method created is then assigned to a depreciation key

IMG PATH:Financial Accounting Asset Accounting Depreciation

Valuation MethodsDepreciation key Calculation Methods Define

Multilevel methods


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DESCRIPTION:Define Multilevel methods

To carry out the activity, use the following option:

IMG path

Transaction code : AFAMS

First you can Define ( a ) multilevel method by copying an existingone and modifying it.

Example: Here we create a multilevel method Z03. Thecalculation will be based on the remaining life.

Select the Acq year, the asset life time, the period, the basevalue calculation ( eg : on

acquisition or net book value ) , and the remaining life button.Set your new level

Save your new level


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24= net book value

Click on remaining life

4.2.13. Create a depreciation key

The depreciation key (valuation key) controls the valuation of the asset in the particulardepreciation areas.

The depreciation key consists of the following:

Calculation method for the automatic calculation of interest, ordinary andspecial depreciation

Possibly a cutoff value key

Various control indicators

IMG PATH:Financial Accounting Asset Accounting Depreciation

Valuation methodsDepreciation keyMaintain Depreciation

DESCRIPTION:Maintain Depreciation Key

1. To carry out the activity, use the following option:- IMG path

- Transaction code : AFAMA

First you can define the depreciation key by copying an existing oneand modifying it. Here we should assign the Z03 multilevel to thedepreciation key ZOLI

Set your new key

ZOLI will be used in all the asset classes for the calculation in dep area 02.


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Save your new level

Change Base method 0007 in 0011


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Change base method 0007 in 0011

4.2.14. Check posting rules for new activated depreciation

areas

The depreciation run period should be set for every area. Normally, itshould run on a monthly basis.


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DESCRIPTION: Specify Intervals and Posting Rules

1. To carry out the activity, use the following option :

- IMG Path- Transaction code : OAYR

2. Select a company code and double click on posting rules

3. Select an area and double click.

4. Choose the posting rule (period)

4. Choose Save.

The posting period is now determined


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4.2.15. Activate new depreciation areas in master data

The depreciation areas that were not posting in the past are notvisible in the asset.

We need to activate them in the master data so we can see them andchange manually their settings if necessary.

Area 02, 03 and 10 will need to be activated before the values upload.

11, 12 and 13 are derived areas and are activated automatically byactivating 02, 03 and 10.

MENU PATH:Financial Accounting Fixed Asset -> Environment -> AFBN -

New Depreciation AreaDESCRIPTION: AFBNAutomatic opening of New Depreciation Area


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- IMG Path

- Transaction code : AFBN

2. Select a chart of account

3. Select an depreciation area and execute


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The area is now displayed in the master data

PS : That action will not modify the retired assets valuation tab.Its only possible for the assets with values.

First the depreciation area will have to be activated in the asset class


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4.2.16. Change data transfer date

This date determines the status of posting to be used for the transfer (posting up to thisdate will be included in the transfer), not the actual date the data transfer is carried out.This specification also determines whether you want to perform the transfer during thefiscal year (with transfer of posted transactions/depreciation in the current fiscal year) orat the end of the fiscal year (without transactions).

If the transfer date is not the last day of the fiscal year (according to the fiscal yearvariant in FI), the system interprets this as transfer during the fiscal year. The systemcannot transfer any historical transactions. It can only transfer cumulative values fromthe end of the last fiscal year, and the transactions in the current fiscal year (the second isonly possible for transfer during the fiscal year).

MENU PATH:Financial Accounting Fixed Asset -> Asset Data transfer ->

Parameters for data transfer

Date specifications- Specify Transfer Date/LastClosed Fiscal YearDESCRIPTION: Specify Transfer Date/Last Closed Fiscal Year


- IMG Path

- Transaction code :

2. Select a company

3. Change the asset data transfer date


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configuration guide for ifrs in sap fixed assets accounting_c

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