Construction Documents

ACT 380

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Objective

To acquire a basic understanding of the contents and relationship between the documents which make up the Construction Documents

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CONSTRUCTION DOCUMENTS

O Written and graphic documentsO Prepared or assembled by A/EO Communicate the design of the

projectO Used to administer the contract for

construction

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CONSTRUCTION DOCUMENTS

O TWO PARTSO Procurement RequirementsO Contract Documents

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Procurement Requirements

O Are used to attract bidders and explain the procedures to follow in preparing and submitting bids

O The (procurement) bidding requirements should NOT contain contracting requirements

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Procurement Requirements con’t

O They help builders follow established procedures and submit bids that will not be disqualified because of technicalities

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Procurement Requirements

O SolicitationO Instructions for procurementO Information available including

resource drawingsO Procurement forms and supplementsO Addenda

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Contract DocumentsO The LEGALLY ENFORCEABLE

requirements that become part of the contract when the agreement is signed

O They include all of the construction documents EXCEPT procurement requirements

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Key Points to NoteO An important principle of

specification writing is that each requirement should be stated only ONE time and in the right place (should not be repeated in any of the other documents)

O Doing this will simplify retrieving information and avoid possible conflicts and discrepancies

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Coordinating Construction Documents

O A useful reference for coordinating construction documents was prepared by EJCDC and published by EJCDC (Document N-122) and AIA (Document A521)

O For each subject included in the construction documents, a suggested primary location and, if needed, a secondary location is shown. See page 5.82 Figure 5.9-D for example of Uniform Location of Subject Matter form

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CONTRACT DOCUMENTS

O Contract FormsO Conditions of the Contract (General

& Supplementary)O Specifications – DIV 2-49O DrawingsO AddendaO Contract Modifications

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CONTRACT DOCUMENTS

O Contract FormsAgreement -- written document signed by the

owner and the contractor binding them into a legal contract

Performance Bond – provides a guarantee that if the contractor defaults or fails to perform, there will be funds to complete the contract terms

Payment Bond – provides a guarantee that subcontractors, material suppliers, and other providing labor, goods, and services for the project…will be paid

Certificates – may include insurance and certificates of compliance with applicable laws and regulations

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CONTRACT DOCUMENTS

O Conditions of the ContractGeneral Conditions AIA A201

- general clauses that establish how the project is to be administered; contain provisions that are common practice in the United States

Supplementary Conditions- modify or supplement the general conditions as needed to provide for requirements specific to a project (e.g. insurance requirements and wage rates)

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CONTRACT DOCUMENTS

O Project SpecificationsO Contract DrawingsO AddendaO Modifications

O Change OrdersO Construction Change DirectivesO Architect’s Supplemental

Instructions

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Contract ModificationsOCan be WRITTEN or GRAPHICOAFTER Contract is SignedOTYPES OF MODIFICATIONS

O Change Orders (American Institute of Architects OR Engineers Joint Contract Documents Committee)

O Construction Change Directive (AIA) OR Work Change Directive (EJCDC)

O Written Amendment (EJCDC)15

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The Basic Relationships Among the Various Documents

See page 5.3 –Figure 5.1-A for overview graphic

Project ManualOAIA coined the phrase in 1964O INCLUDES: See page 5.75 Fig 5.9-

AO Introductory Info --listsO Procurement Req. --bidding formsO Contracting Req. -- contract forms,

conditions of the contractO Specifications

OProcurement Requirements are often bound in the manual, but are NOT part of the Contract Documents

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Problems Which May Arise if Incomplete Coordination of Design Team & Incorrect

Construction DocumentsO Duplications – part of work is specified in

multiple locationsO Omissions – information that is excludedO Discrepancies – conflicting information in the

contract documentsO Division 1 Responsibility – Division 1-General

Requirements is usually the responsibility of the design team leader, it affects all divisions and requires input from all disciplines

O Terminology Differences – it is not uncommon for the terms on drawings and specifications to differ because they are not prepared by the same person

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