Cooperative Extension Tulare County

Tulare County 4-H Youth Development Program • 4437-B S. Laspina St • Tulare, CA 93274 Office (559) 684-3300 • Fax (559) 685-3319 • Website http://ucanr.edu/sites/4-H_Tulare/

Leader’s Council Agenda Monday, August, 22, 2016, 6:00 pm

I. Call to Order JoWayne Lyons, Chair

II. Flag Salute All Stars

III. Introductions Stacey Farquharson, Vice Chair

IV. Minutes Gloria Verburg, Secretary

V. Treasurer’s Report Cammra Bettencourt, Treasurer

VI. Reports

A. National Shooting Sports Competition Sandra Gaylord, Participant & Ambassador

B. Hi 4-H Michelle Gaylord, Advisor

C. All Stars Karen Lewis, All Star Advisor

VII. Old Business

A. Shooting Sports Rifle Discipline Workshop 6/25/16 at Dale Wimp Range, Visalia

B. Clover Speak – Tennessee 4-H Presentation Training Program, recorded sessions available at:

https://4h.tennessee.edu/Pages/programs.aspx

C. California 4-H Management Board - Central Area Director – Joslyn Campos was named director

D. 4-H Camp, “Candy Land”

E. State Leadership Conference, “Leadership is U”

F. End of Year Awards Order for Club Use http://ucanr.edu/sites/4-H_Tulare/files/240718.doc

G. 2015-2016 State Record Book Competition – Evaluation method changed to distance method.

H. California Department of Food and Agriculture, Official Youth Agreement, revisions effective July 1,

2016 https://www.cdfa.ca.gov/fairs_&_expositions/Documents/Exhibits_and_Livestock_Information/OfficialYouthAgreement.pdf

I. Club Level Record Book (Annual Project Report) Review

J. Multi County All Star Workshop – 7/16/16

K. County Record Book Evaluation and Club Officer Book Review, 8/15/16

L. County Scholarships due 7/25/16

M. County Award applications due 7/25/16

N. 2016 4-H Horse Classic, August 3-7, 2016, Murieta Equestrian Center, Rancho Murieta, CA

O. ORB maintenance updates 6/20/16

P. 4-H Thrive Project – Stand Along Project offered at each club during 2016-2017

http://4h.ucanr.edu/About/Framework/PYD/Thrive/4-H_Thrive_Educational_Series_Resources/ Q. List of 4-H Clubs in Tulare County with CCL and Meeting Information

R. Leader’s Council Officer’s 2016-2017 elected.

S. Incentives and Recognition (I&R) Committee elected Jody Scheer to a three year term.

T. Browning Youth Shooting Program Members Firearm Rebate Promotion http://ucanr.edu/sites/4-

H_Tulare/files/241684.pdf

U. Arizona Livestock Camp 7/12-15/16

V. Community Club Leader Dinner & Meeting 7/25/16; dinner was provided by Hi 4-H

VIII. Unfinished Business

A. State Record Book Competition 2016 – Evaluator applications due 10/3/16

http://ucanr.edu/survey/survey.cfm?surveynumber=15660

B. 2016 State 4-H Leaders’ Forum, “Connect the Dots” November 11-13, 2016, Flamingo Resort and

Spa in Santa Rosa, CA http://4h.ucanr.edu/4-H_Events/SLF/

1. Late Registration (After June 16): $200/person entire event –OR- $125/person Saturday only

2. Lodging Group Rate until September 13th - $119/night “4-H Leaders’ Forum” at:

http://www.flamingoresort.com/

C. 4th Annual State 4-H Shooting Sports Archery Match

D. Mindfulness Retreat, November 4-6, 2016, Camp Ocean Pines, Cambria, CA – Youth ages 13-19

and adults https://ucanr.edu/survey/survey.cfm?surveynumber=18271

1. Youth and Adult participant registration deadline and payments due September 1, 2016

2. Adult Chaperones application at: https://ucanr.edu/survey/survey.cfm?surveynumber=16547

D. 2017 National Salute to Excellence 4-H Volunteer Awards http://www.4-h.org/resource-library/grants-

awards/opportunities/salute-to-excellence/program-information/

1. Due to Gemma Miner jmminner@ucanr.edu by 9/23/16

E. Club Year-End Reporting – Due by 9/15/16

1. Online Financial Reporting needs to be completed by the club – uses the Annual Inventory

Report and Annual Financial Report. (copies from Treasurer Book)

2. Final enrollment payments

3. Program Planning Guide (included in Secretary Book)

4. Outreach Methods Documentation (copies from Secretary Book)

F. Budget Committee Report – Proposed budget for 2016-2017

G. Leader’s Council Constitution and Bylaws – Recommendations of the Executive Board

H. 3rd Annual 4-H National Western Heritage Conference and Invitational Cowboy Shoot,

August 2-4, 16, Branson, MO http://www.4-hwesternheritageproject.org/2016-confrence.html

IX. New Business

B. Tulare County Fair, 9/14-18/16

1. Fair Work Days: Saturday 8/20 & 27/16, 9:00 am to last approximately 5-6 hours; lunch will be

provided; bring supplies for clean-up work.

2. Indoor entry deadline is August 26th.

3. Signs are available to put up in businesses to help advertise.

4. Livestock Project Leader Passes – One season pass and one parking pass will be provided to

Livestock project leaders ONLY. MUST complete online survey at:

https://docs.google.com/forms/d/e/1FAIpQLSedy42hzNahs_P3foBt4Gf6OxyA6o2T7g0ibXoxGoG

nB667Jg/viewform?embedded=true –OR– complete paper form by 8/31/16.

5. Pre-sale admission and parking passes at a discounted rate for 4-H /FFA leaders and family may

be purchased online at the survey address above –OR– by completing the paper forms by

8/31/16.

6. List of Livestock project leaders from clubs – List is circulating around the room be sure to list

your clubs project leaders, so that they will be given a complimentary entrance and parking pass.

7. Livestock Auction Runners and Adult Help

C. Federal Premium Ammunition – Youth shotshell program orders being accepted 8/20/16-9/30/16.

D. Tractor Supply Paper Clover Drive

1. Spring Results – Both the Tulare and Dinuba stores were Class Champions meaning they had at

least a 20% transaction percentage and raised at least $300. The Tulare store raised $1,808

and Dinuba raised $1,097. Tulare County 4-H received a check for $1,888.25 (65%). The

overall promotion raised $935,351.

2. Fall Drive is October 5-16, 2016

a. Sign your club up to fundraise at Tractor Supply http://www.tractorsupply.com/landing-

pages_4-h_4h-fundraising.html

b. Sweepstakes drawings for clubs and individuals that participate

http://www.tractorsupply.com/landing-pages_4-h_4h-participation.html

c. 4-H Chuck Wagon Breakfast in Porterville 10/8/16, 6-10 am.

E. National 4-H Week, October 2-8, 2016 - #4-H Grown, 4-H Grows Here

1. See the Branding Toolkit for images: http://4h.ucanr.edu/Resources/Branding_Toolkit/

2. 4-H Marketing Share Campaign: #4HGrown – alumni are being asked to share their stories on

social media about how the 4-H pledge is relevant to their lives today.

3. 2016 4-H National Youth Science Day, Wednesday, 10/5/16 – Tulare County 4-H All Star

Ambassadors will host “Drone Discovery” event at the TC 4-H Office, at 6:30 pm.

F. New 4-H Project Leader Training – Yoga for Kids: CA 4-H will provide 6.5 hours of on-site training by

a Registered Yoga Teacher, program guides, and technical support following training. (not a train the

trainer training) Register at https://ucanr.edu/survey/survey.cfm?surveynumber=18337

1. Must be an enrolled 4-H Adult Volunteer to sign up for a training.

2. Five locations throughout California

a. 9/22/16, 2801 2nd Street, Davis, CA 8:30 am – 3:00 pm

b. 9/24/16, San Luis Obispo, CA 9:00 am – 3:30 pm

c. 10/1/16, 208 Fairground Road, Quincy, CA 95971, 9:00 am – 3:30 pm

d. 10/8/16, 21150 Box Springs Road, Ste 202, Moreno Valley, CA, 9:00 am – 3:30pm

e. 10/8/16, 890 N Bush Street, Ukiah, CA 95482, 9:00 am – 3:30 pm

G. LCORT 2017 – registration now available; open to more counties this year, so it is expected to fill up.

1. Youth ages 12-14, as of 12/31/16.

2. $150 registration fee

3. Each club sending youth must also send at least one chaperone. County ratio is 1 chaperone for

every 8 youth, taking gender into account.

4. Registration information is available on the home page of the Tulare County 4-H website:

http://ucanr.edu/sites/4-H_Tulare/

H. 2017 4-H Shooting Sports National Championships, 6/25-30/17, Grand Island, NE

1. Applications due online or to the Sate 4-H office by 10/1/16

a. State 4-H website: http://4h.ucanr.edu/Projects/STEM/SET_Projects/ShootingSports/

b. Online registration: https://ucanr.edu/survey/survey.cfm?surveynumber=18673

c. Additional information on National website: http://4-hshootingsports.org/nat_invite.php

I. Fall Archery Shootout, Saturday, November 5th – fundraising event hosted by Tulare 4-H; registration

information available soon.

J. Make It Safe, Keep It Safe – updated training list as of 7/7/16. Training is available at:

http://ucanr.edu/sites/4-H_Tulare/Online_Food_Safety_Training/

1. Recommended training if you are handling food

2. If selling food or cooking for camp, must be ServSafe certified (different training)

K. 2nd Annual CSUB Agriculture Night – Saturday, January 21, 2017 at the CSUB Men’s Basketball

game; if your club is interested let the 4-H Office know how many tickets you will need.

L. 2016-2017 Tulare County 4-H Committee Appointments

1. Livestock Judging Day, Saturday, November 19, 2016

2. Favorite Foods Day, Saturday, February 25, 2017

3. Presentation Day, ?Saturday, March 11, 2017?

4. Fashion Revue, ?Saturday, March 11, 2017?

5. 4-H Fair Indoor, Thursday, April 27-Saturday, April 29, 2017

6. 4-H Fair Livestock, Saturday, April 29, 2017

7. Horse Achievement

8. Shooting Sports – meeting on Thursday, September 29, 2016, at 6:30 pm.

X. Other Items/Announcements

A. Tulare County Fair Indoor entry deadline – August 26, 2016

B. Officer’s Training Night – Monday, August 29, 2016, at 6:00 pm

C. Tulare County Fair – September 14-18, 2016

D. Tulare County 4-H Awards Night – Monday, September 26, 2016, at 6:30 pm

E. Shooting Sports Committee Meeting – Thursday, September 29, 2016, at 6:30pm

F. National 4-H Week – October 2-8, 2016

G. Tulare County National Youth Science Day Event – Wednesday, October 5, 2016, at 6:30 pm at the

TC 4-H Office.

XI. Next Leader’s Council Meeting – Tuesday, November 29, 2016 @ 6:00pm *October 24 suggested*

XII. Adjournment

Cooperative Extension Tulare County

Tulare County 4-H Youth Development Program • 4437-B S. Laspina St • Tulare, CA 93274 Office (559) 684-3300 • Fax (559) 685-3319 • Website http://ucanr.edu/sites/4-H_Tulare/

Leader’s Council Minutes Monday, June 20, 2016, 6:00 pm

Call to Order – The meeting was called to order at 6:15 by JoWayne Lyons

Flag Salute – The Flag Salute and pledge was led by Jodi Scheer.

Introductions: Gloria Verburg (Elbow Creek), Elizabeth Verburg (Elbow Creek), Pam Gruber (Elbow

Creek), Louise Silacci (Burton), Jodi Scheer (Ducor), Patty Dreyer (Exeter), Cindy Kelly (Pleasant

View), Beverly Farquharson (Pleasant View), Ronda Lindahl (Elbow Creek), Carla Jones (Exeter),

Cammra Bettencourt (Wauakena), Sherry McLeroy (Elbow Creek), Megan McLeroy (Elbow Creek),

Natalie Mederos (Oakdale), Amanda Farquharson (Praire Center), Stacey Farquharson (Praire Center),

James Clayton (Liberty), JoWayne Lyons (Elbow Creek), and Rochelle Mederos (Staff).

Minutes – A motion was made by Ronda Lindahl and seconded by Patty Dreyer to approve the minutes.

Motion passed.

Treasurer’s Report – was presented by Pam Gruber. Motion to approve was made by Beverley

Farquharson and seconded by James Clayton. Motion passed

Reports

Hi 4-H report was given by Megan McLeroy. Talked about fundraiser for SPCA. Members collected

items such as dog and cat food, cat litter, toys and a dog house. Rochelle reported on Purina Days at

Tractor Supply, members brought in small project animals and projects to display and talk about. This

was done with the intent to promote 4-H clubs and upcoming camp. The Hi 4-H members are also

excited to be able to go to SLC in July which will be held at Humboldt. The members are also excited

about their end of the year trip which will be held in Morro Bay, camping out in Morro Bay Strands.

All Star, Elizabeth Verburg, announced the new All Stars for 2016-2017 are Brittany Dempsey from

Liberty and Annie Jones from Exeter. There were only 2 applicants and both were accepted. Karen

Lewis will continue to be the advisor.

Shooting Sports – Rochelle reported that the Shooting Sports group will continue to meet as a whole and

plan their events for the 2016-2017 4-H YDP year.

Old Business

Porterville Fair (5/11-15/16) – The overall Archery scores for all participants were not distributed to all.

Jody Scheer will check into making the overall scores available to all. Overall the Fair went well, ,

numbers in livestock seemed to be lower, however the Indoor numbers were higher.

Tulare County 4-H Horse Achievement Day (5/21/16) – JoWayne reported that the event went well with

ten participants. Next year we should have members in the first through third units.

South Central Leader’s Council Meeting (5/21/16) – Elizabeth Verburg reported that the final South

Central Leader’s Council Meeting went well. Beginning July 1, 2016, the 4-H Management Board gains

control and we will be part of the Central Area. The Central Area is still in need of a Central Area

Director, a youth member is desired to fill this position.

Kingsburg Swedish Festival, Flower and Garden Show Competition (5/19-21/16) – Rochelle reported

that her children participated and both received gift certificates for the Village Mall in Kingsburg. The

event was hosted by “For the Birds” garden and gift shop.

California State 4-H Field Day (5/28/16) – Elizabeth Verburg reported that she and others assisted

Louise Silacci with the Discussion Meet event and it went well. Pam Gruber reported that Bailey

participated as a member of the Animal Science Advisory Committee and had a great time. Natalie

Mederos reported that she attended the Presentation Day event with her granddaughter, Sophia and

another member from the club. The kids had a great time with all of the activities, especially the

welding booth. Ronda Lindahl reported that Elbow Creek members participated in the Fashion Review

and had a great time. Rochelle reported that the Gutierrez’s girls from Springville participated in

Presentation Day and one participated in the Fashion Review.

California 4-H Management Board Committees applications closed 5/31/16. Announcements about

members should be made in July.

California State 4-H Advisory Committees applications closed 5/31/16. Announcements about members

should be made in July.

All Star Interviews took place on 5/31/16, by the Incentives and Recognition Committee.

Tulare County 4-H Trap & Skeet Match (6/4/16) – At the Shooting Sports meeting Don O’Dell reported

that the event was small, but it went well and everyone had a great time.

Purina Days at Tractor Supply, Hi 4-H (6/11/16) – Rochelle mentioned that the Hi 4-H conducted

outreach and the report was given during the Hi 4-H Report.

Citizenship Washington Focus Presidential Inauguration 2017, January 17-21, 2017, Washington, D.C.

– registration closed 6/16/16; no one from Tulare County signed up.

32nd

Annual State Shooting Sports Match – targets due postmarked TODAY 6/20/16!

Unfinished Business

Shooting Sports Rifle Discipline Workshop, Saturday, June 25 (8 am – 6 pm) & Sunday, June 26 (8 am

– 4 pm), at Dale Wimp Rifle Range, Visalia. Contact John Borba at jaborba@ucanr.edu to register.

http://4h.ucanr.edu/Projects/STEM/SET_Projects/ShootingSports/

Clover Speak – Tennessee 4-H Presentation Training Program

https://4h.tennessee.edu/Pages/programs.aspx Registration deadline is June 30

California 4-H Management Board - Central Area Director – not filled (continuing recruitment for a

youth member) See job description at: http://4h.ucanr.edu/files/233299.pdf

2016 State 4-H Leaders’ Forum, “Connect the Dots” November 11-13, 2016, Flamingo Resort and Spa

in Santa Rosa, CA http://4h.ucanr.edu/4-H_Events/SLF/

Late Registration (After June 16): $200/person entire event –OR- $125/person Saturday only

Lodging Group Rate until September 13th

- $119/night “4-H Leaders’ Forum” at:

http://www.flamingoresort.com/

4-H Camp, “Candy Land” June 26-July 1, 2016 – Director: Ronda Lindahl, Elbow Creek 4-H

http://ucanr.edu/sites/4-H_Tulare/files/237797.pdf This year we have about 60 people registered,

therefore camp is much smaller than in the past years. The last day to register is this Thursday, June

23rd

. We will look into combining camp with Fresno County next year due to the small numbers in both

counties.

4th

Annual State 4-H Shooting Sports Archery Match – Scorecards due June 27, 2016.

State Leadership Conference, “Leadership is U” Thursday, July 28 – Sunday, July 31, 2016, at

Humboldt State University; High school youth ages 13-19

Register online (Late registration June 1-30 +$30) http://4h.ucanr.edu/4-H_Events/SLC/ *Send a

copy of registration to the TC 4-H Office

Currently 11 youth members from Tulare are attending. They will leave on July 27 and return on

August 1; Adult Volunteers will be providing transportation. Anyone else signing up will need

to utilize the Bus that is available or provide their own transportation.

End of Year Awards Order for Club Use http://ucanr.edu/sites/4-H_Tulare/files/240718.doc

2015-2016 State Record Book Competition, Senior 4-H Members (ages 14-19)

http://4h.ucanr.edu/Resources/Members/RecordBook/RBCompetition/StateCompetition/

Intent to Submit form due to County Office by June 30 http://4h.ucanr.edu/files/207081.pdf

Quick Start Course must be completed by June 30 http://stream.ucanr.org/4h_FTP/quickstart/story.html

Record Book (2015-2016) is due to the State 4-H Office by October 21.

Evaluation will take place November 4-6 at the State 4-H Office

Applications for Evaluators will be available Summer 2016

California Department of Food and Agriculture, 4-H, FFA, and Grange Agreement, revisions effective

July 1, 2016 https://www.google.com/url?q=http://4h.ucanr.edu/files/20199.doc&sa=U&ved=0ahUKEwjm_ceY3rfNAhVFzoMKHQyNAXEQFggHMAE&client=intern

al-uds-cse&usg=AFQjCNFmnPZgNK3AZNYfGH6InRoYxj0hqA

Llamas were added with 120 day supervision and ownership requirements.

Project transfers were clarified to state: “Once a project transfer is made, youth may not transfer

their project to another organization for 12 months. For the purpose of clarification, the 12-

month period starts from the date of the first show occurring after the transfer. For example, a

youth transfers their project from 4-H to FFA on May 25th. The first show, following the project

transfer, occurs on July 30th. The youth may not transfer their project to another youth

organization until July 31st of the following year. Transferring projects once is allowed when

ownership requirements are met. Transferring projects between organizations more than once

within a 12-month period is prohibited."

Club Level Record Book (Annual Project Report) Review

Record Books are NOT required for club participation or re-enrollment!

Annual Project Report(s) (APR) are REQUIRED for project completion.

If a member completes at least one project, as verified with an APR, he/she will receive the

year stripe and pin.

If a member would like to exhibit at the Tulare County Fair, as a 4-H member, in September,

he/she must have completed the 2015-2016 APR in each project area that they plan to exhibit.

The Personal Development Report (PDR) is used for advancement in the Star Ranking

system.

Clubs may offer Club Record Book competitions and awards Gold, Blue, Red, and White

seals and other items as a reward.

The “California 4-H Record Book Evaluation – Club Level” rubric must be used as the

evaluation tool and follow the process as described: http://4h.ucanr.edu/files/238503.pdf

Multi County All Star Workshop – 7/16/16 Registration submitted for 1 All Star and Advisor $40

registration fee

County Record Book Evaluation and Club Officer Book Review

Member Record Book Submission Deadline – July 25th

All Record Books submitted must have the “2015-2016 Tulare County 4-H Record Book

Evaluation Club Check Sheet” attached with all signatures (CCL, member, and parent).

http://ucanr.edu/sites/4-H_Tulare/files/240691.pdf

Record Books will be evaluated using the “County Record Book Evaluation” guidelines and

rubric: http://4h.ucanr.edu/files/207540.pdf

Each club must provide at least one evaluator for every three Record Books submitted.

Evaluators must watch the County Record Book Evaluation Orientation webinar

recording: https://uc-d.adobeconnect.com/_a841422360/p69hj671kiw/?launcher=false&fcsContent=true&pbMode=normal

Evaluators must participate in the County Record Book Evaluation process on Monday,

August 15, 2016, 6:00 pm, at the 4-H Office.

Club Officer Books – due to 4-H Office on July 25th

(* Reporter Book is optional)

Secretary Book – refer to “4-H Club Secretary Book Guidelines” http://ucanr.edu/sites/4-

H_Tulare/files/164925.pdf

Treasurer Book – refer to the “4-H Club Treasurer’s Book Guidelines” http://ucanr.edu/sites/4-

H_Tulare/files/240717.pdf and “Judging Sheet for 4-H Club Treasurer Book” http://ucanr.edu/sites/4-H_Tulare/files/240707.pdf

*Reporter Book – refer to the “4-H Club Reporter’s Guideline” http://ucanr.edu/sites/4-

H_Tulare/files/240689.pdf *Optional

County Scholarships Due to TC 4-H Office July 25th

http://ucanr.edu/sites/4-

H_Tulare/Youth_Members/Applications__Scholarships,_Emerald_Star,_Ruby_Star,_Premier_Exhibitor/

Tartaglia Memorial Scholarship, 1 @ $300 http://ucanr.edu/sites/4-H_Tulare/files/237825.pdf

Tulare County 4-H Scholarship, maximum $500 per recipient, not to exceed $1,500 total http://ucanr.edu/sites/4-H_Tulare/files/237826.pdf

Tulare County 4-H Carla Sousa Scholarship, 1 @ $300 http://ucanr.edu/sites/4-H_Tulare/files/237827.pdf

Tulare County Hi 4-H Scholarship, $500 to one or more, based on Hi 4-H Budget http://cetulare.ucanr.edu/files/121343.pdf

Tulare County 4-H Horse Scholarship, 1 @ $500 or 2 @ $250 http://ucanr.edu/sites/4-H_Tulare/files/237828.pdf

Tulare County 4-H Livestock Scholarship, maximum 3 scholarships, $500 each, 1 per species http://ucanr.edu/sites/4-H_Tulare/files/237829.pdf

Beef - $500

Sheep - $500

Swine - $500

County Awards Applications Due to TC 4-H Office July 25th

http://ucanr.edu/sites/4-

H_Tulare/Youth_Members/End_of_Year_Record_Book_-_Club_Information/ See past winner list at: http://ucanr.edu/sites/4-

H_Tulare/files/240694.pdf

Premier Exhibitor http://ucanr.edu/sites/4-H_Tulare/files/164201.pdf

4-H Alumni http://ucanr.edu/sites/4-H_Tulare/files/240696.pdf

Outstanding 4-H Leader http://ucanr.edu/sites/4-H_Tulare/files/240696.pdf

Friends of 4-H Award http://ucanr.edu/sites/4-H_Tulare/files/240696.pdf

Distinguished Service Award http://ucanr.edu/sites/4-H_Tulare/files/240696.pdf

2016 4-H Horse Classic, August 3-7, 2016, Murieta Equestrian Center, Rancho Murieta, CA

http://4h.ucanr.edu/4-H_Events/Horse_Classic/

Mindfulness Retreat (SAVE THE DATE), November 4-6, 2016, Camp Ocean Pines, Cambria, CA –

Youth ages 13-19 and adults http://4h.ucanr.edu/Projects/HealthyLiving/Mindfulness/

New Business

ORB (Online Record Book) Scheduled Maintenance for Monday, June 20, 2016

New Leadership Development Report will be added, plus other updates.

2017 National Salute to Excellence 4-H Volunteer Awards

Due to Gemma Miner jmminner@ucanr.edu by 9/23/16 http://www.4-h.org/resource-library/grants-

awards/opportunities/salute-to-excellence/program-information/

4-H Thrive Project – Stand Along Project offered at each club during 2016-2017

http://4h.ucanr.edu/About/Framework/PYD/Thrive/

List of 4-H Clubs in Tulare County with CCL and Meeting Information – Review list and notify

Rochelle of any changes for the 2016-2017 4-H YDP year

Club Year-End Reporting

Checklist – items required for Online Financial Reporting to be done by CCL between July 1 and

September 15.

Online Financial Reporting Instructions

Budget Committee – members will include JoWayne Lyons, Pam Gruber, Natalie Mederos, and the new

treasurer, Cammra Bettencourt. They will meet on 07-27-16 at 7:00 pm.

Leader’s Council Constitution and Bylaws – Executive Committee will meet and prepare updated

Constitution and Bylaws to be presented at the next Leader’s Council meeting.

Templates were revised 04/2014 http://ucanr.edu/sites/4-H_Tulare/files/240720.pdf and http://ucanr.edu/sites/4-

H_Tulare/files/240719.pdf

Treasurer Nominations for 2016-2019 – Cammra Bettencourt, current Vice Chair, volunteered to move

to Treasurer if someone is willing to take her place as Vice-Chair. Stacy Farquharson volunteered to be

the Vice Chair. A motion was made by Jody Scheer and seconded by Ronda Lindahl to name Cammra

Bettencourt Treasurer and Stacey Farquharson Vice-Chair. Motion passed.

Incentives and Recognition Committee (I&R) election – Jody Schee’s term is up. A motion was made

by Ronda Lindahl and seconded by Patty Dreyer to have Jody serve a three year term on the I & R

Committee. Motion passed.

2016-2017 Tulare County 4-H Committee Sign Up’s – tabled until next meeting.

2016-2017 Calendar – At the last meeting a motion passed to have the Leader’s Council meeting on the

4th

Monday of the month, rather than the 3rd

Monday. A discussion about the frequency of Leader’s

Council meetings and event Committee meetings ensued. A motion was made by Ronda Lindahl and

seconded by Cammra Bettencourt to have quarterly Leader’s Council Meetings. Motion passed. The

Leader’s Council Meetings will be 8/22/16, 11/29/16 (Tuesday), 2/27/17, and 5/22/17. The off months

will allow committees to meet on the 4th

Monday.

Browning Youth Shooting Program Members Firearm Rebate Promotion http://ucanr.edu/sites/4-

H_Tulare/files/241684.pdf

Arizona Livestock Camp – July 12-15, 2016, Navajo County Fairgrounds, Holbrook, AZ

3rd

Annual 4-H National Western Heritage Conference and Invitational Cowboy Shoot, August 2-4, 2-

16, Branson, MO http://www.4-hwesternheritageproject.org/2016-confrence.html

Early Bird Registration through June 15 $100 per person

Regular Registration June 16-July 5 $125 per person

Late Registration July 6-15 $150 per person

Lodging: Fall Creek Inn & Suites – Room block held until 6/30 @ $55 per night http://www.fallcreekinn.com

Other Items/Announcements

2016-2017 Community Club Leader Dinner & Meeting – Monday, July 25, 2016 @ 6:00 pm

Free Range Rooster available to a good 4-H home. Currently in Visalia 4-5 months old. Call (925) 628-

9763 if interested in giving it a good home.

Next Leader’s Council Meeting – Monday, August 22, 2016 @ 6:00pm *Note- For the 2016-2017 4-H

YDP Year Countywide meeting dates will be the 4th

Monday of each month*

Adjournment – A motion was made by Ronda Lindahl and seconded by Natalie Mederos to adjourn the

meeting. Motion passed. The meeting was adjourned at 9:00 pm.

9:29 AM 08/22/16 Accrual Basis

Tulare County 4-H Council Balance Sheet

As of August 18, 2016

Page 1 of 1

Aug 18, 16

ASSETS

Current Assets

Checking/Savings

Citizens Bank - Savings 14,896.99

EECU - 4-H Memorial Scholarship 10,342.14

EECU - Carla Sousa Scholarship 3,993.19

EECU - Tartaglia CD 5,280.25

Horse Account 1,682.63

Sponsoring Comm. 26,808.15

Tulare Co. 4-H Leaders Council 5,226.22

Total Checking/Savings 68,229.57

Total Current Assets 68,229.57

TOTAL ASSETS 68,229.57

LIABILITIES & EQUITY

Equity

3900 · Retained Earnings 67,961.59

Net Income 267.98

Total Equity 68,229.57

TOTAL LIABILITIES & EQUITY 68,229.57

Tulare County 4-H Council Profit & Loss Budget vs. Actual

July 1 through August 18, 2016

Page 1 of 3

Jul 1 - Aug 18, 16 Budget % of Budget

Ordinary Income/Expense

Income

4000 · Facility Rental 0.00 0.00 0.0%

4099 · 4-H Fair Auction 0.00 0.00 0.0%

4100 · Livestock Department

4095 · Entry Fees 0.00 0.00 0.0%

4096 · Donations 0.00 0.00 0.0%

4100 · Livestock Department - Other 0.00 2,500.00 0.0%

Total 4100 · Livestock Department 0.00 2,500.00 0.0%

4102 · Indoor Department 0.00 1,500.00 0.0%

4103 · 4-H Supplies & Outreach 0.00 0.00 0.0%

4104 · Adult Volunteers 0.00 500.00 0.0%

4105 · County Awards 0.00 0.00 0.0%

4106 · Leaders Council Meetings 0.00 0.00 0.0%

4107 · LCORT 0.00 2,500.00 0.0%

4108 · Disbanded Club 0.00 0.00 0.0%

4109 · Fashion Revue 0.00 100.00 0.0%

4110 · Favorite Foods Day Income 0.00 250.00 0.0%

4111 · Program Fees - Insurance 656.00 32,000.00 2.05%

4112 · Breakfast Income 0.00 0.00 0.0%

4113 · Youth Conferences 0.00 4,500.00 0.0%

4116 · Presentation Day Income 0.00 500.00 0.0%

4117 · Livestock Judging Day 0.00 500.00 0.0%

4118 · Misc Income

4205 · Bank Fees 0.00 0.00 0.0%

4118 · Misc Income - Other 0.00 0.00 0.0%

Total 4118 · Misc Income 0.00 0.00 0.0%

4119 · Club Assessment Income 0.00 0.00 0.0%

4121 · Program Fees - Duplication 22.00 2,000.00 1.1%

4122 · Sponsoring Committee 35.00 17,805.00 0.2%

4123 · 4-H Camp 5,755.00 16,525.00 34.83%

4125 · Shooting Sports Income 0.00 3,500.00 0.0%

4126 · Outreach 0.00 0.00 0.0%

4129 · Horse Program

4031 · Other Events 0.00 0.00 0.0%

4032 · Entry Fees 0.00 0.00 0.0%

4033 · Donations 0.00 0.00 0.0%

4129 · Horse Program - Other 10.00 250.00 4.0%

Total 4129 · Horse Program 10.00 250.00 4.0%

4130 · Educational Aides Income 0.00 0.00 0.0%

4134 · All Star Income 0.00 0.00 0.0%

Tulare County 4-H Council Profit & Loss Budget vs. Actual

July 1 through August 18, 2016

Page 2 of 3

Jul 1 - Aug 18, 16 Budget % of Budget

4136 · Leader Workshops 0.00 0.00 0.0%

4138 · Interest Earned 9.70 125.00 7.76%

4151 · Tartaglia Scholarship 0.00 600.00 0.0%

4152 · TC 4H Memorial Scholarship 0.00 1,000.00 0.0%

4155 · Carla Sousa Scholarship 0.00 600.00 0.0%

4156 · Leah's Retirement 0.00 0.00 0.0%

4206 · Accounting Fees 0.00 0.00 0.0%

4207 · Sectional Dues 0.00 0.00 0.0%

4999 · Uncategorized Income 0.00 0.00 0.0%

Total Income 6,487.70 87,255.00 7.44%

Expense

3 · Condense Item Adj. Expense 0.00 0.00 0.0%

5000 · Facility Rental Expense 0.00 500.00 0.0%

5099 · 4-H Fair Auction Expense 0.00 0.00 0.0%

5100 · Livestock Department Expense 0.00 5,500.00 0.0%

5102 · Indoor Department Expense 0.00 1,500.00 0.0%

5103 · 4-H Supplies & Outreach Expense 0.00 275.00 0.0%

5104 · Adult Volunteers Expense 0.00 500.00 0.0%

5105 · County Awards Expenses 0.00 1,500.00 0.0%

5106 · Leader's Council Meetings 23.97 1,000.00 2.4%

5107 · LCORT Expenses 0.00 3,000.00 0.0%

5108 · Disbanded Club Expense 0.00 1,280.00 0.0%

5109 · Fashion Revue Exp 0.00 250.00 0.0%

5110 · Favorite Foods Day Exp 0.00 250.00 0.0%

5111 · Program Fees Expense 3,182.00 32,000.00 9.94%

5112 · Breakfast Expenses 0.00 0.00 0.0%

5113 · Youth Conference Expense 828.00 7,000.00 11.83%

5116 · Presentation Day 0.00 500.00 0.0%

5117 · Livestock Judging Day Expense 0.00 700.00 0.0%

5118 · Misc Expense

5205 · Bank Charges 0.00 0.00 0.0%

5118 · Misc Expense - Other 3.00 125.00 2.4%

Total 5118 · Misc Expense 3.00 125.00 2.4%

5121 · Duplication Expenses 0.00 2,000.00 0.0%

5122 · Sponsoring Committee Expense 0.00 200.00 0.0%

5123 · 4-H Camp Expenses 1,862.41 20,000.00 9.31%

5125 · Shooting Sports Expense 0.00 3,500.00 0.0%

5126 · Outreach Expenses 0.00 0.00 0.0%

5129 · Horse Program Expenses 0.00 250.00 0.0%

5130 · Educational Aides Purchases 51.85 300.00 17.28%

5134 · All Stars 268.49 2,550.00 10.53%

5136 · Leader Workshops Expense 0.00 250.00 0.0%

Tulare County 4-H Council Profit & Loss Budget vs. Actual

July 1 through August 18, 2016

Page 3 of 3

Jul 1 - Aug 18, 16 Budget % of Budget

5151 · Tartaglia Scholarship Given 0.00 600.00 0.0%

5152 · TC 4H Memorial Scholarship Exp. 0.00 1,000.00 0.0%

5155 · Carla Sousa Scholarship Expense 0.00 600.00 0.0%

5156 · Leah's Retirement Gift 0.00 0.00 0.0%

5206 · Accounting Fees Expense 0.00 0.00 0.0%

5207 · Sectional Dues Expense 0.00 0.00 0.0%

5208 · Small Equipment 0.00 0.00 0.0%

6560 · Payroll Expenses 0.00 0.00 0.0%

6999 · Uncategorized Expenses 0.00 0.00 0.0%

Total Expense 6,219.72 87,130.00 7.14%

Net Ordinary Income 267.98 125.00 214.38%

Other Income/Expense

Other Income

4140 · State Exchange Funds 0.00 0.00 0.0%

Total Other Income 0.00 0.00 0.0%

Net Other Income 0.00 0.00 0.0%

Net Income 267.98 125.00 214.38%

ACTIVITY INCOME EXPENSES

FACILITY RENTAL 4000 5000 $0.00 $500.00

LIVESTOCK DEPT. 4100 5100 $2,500.00 $5,500.00

INDOOR DEPT. 4102 5102 $1,500.00 $1,500.00

4-H SUPPLIES/OUTREACH 4103 5103 $0.00 $275.00

ADULT VOLUNTEER CONFERENCES 4104 5104 $500.00 $500.00

COUNTY AWARDS 4105 5105 $0.00 $1,500.00

LEADERS COUNCIL MEETINGS 4106 5106 $0.00 $1,000.00

LCORT 4107 5107 $2,500.00 $3,000.00

DISBANDED CLUB 4108 5108 $0.00 $1,280.00

FASHION REVUE 4109 5109 $100.00 $250.00

FAVORITE FOODS DAY 4110 5110 $250.00 $250.00

PROGRAM FEES 4111 5111 $32,000.00 $32,000.00

YOUTH CONFERENCES 4113 5113 $4,500.00 $7,000.00

PRESENTATION DAY 4116 5116 $500.00 $500.00

LIVESTOCK JUDGING DAY 4117 5117 $500.00 $700.00

MISC. 4118 5118 $0.00 $125.00

DUPLICATION 4121 5121 $2,000.00 $2,000.00

SPONSORING COMMITTEE 4122 5122 $17,805.00 $200.00

4-H CAMP 4123 5123 $16,525.00 $20,000.00

SHOOTING SPORTS 4125 5125 $3,500.00 $3,500.00

HORSE PROGRAM 4129 5129 $250.00 $250.00

EDUCATIONAL AIDES 4130 5130 $0.00 $300.00

ALL STARS 4134 5134 $0.00 $2,550.00

LEADER WORKSHOPS 4136 5136 $0.00 $250.00

EECU CD Accounts Scholarships 4151 5141 $2,100.00 $2,100.00

TOTAL INCOME / EXPENSES $87,030.00 $87,030.00

ACCOUNT NUMBERS

Tulare County 4-H Leader's Council Budget 2016-2017 Proposed

Tulare County 4-H Council Bylaws 1/2014

page 1

Article I Membership

RL

Section 1 – Introduction

Membership in the Tulare County 4-H Leader’s Council shall be active, ex-officio and honorary, and open to all persons without regard to race, color, national origin, religion, sex, gender, gender expression, identity, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer-related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA), as well as state military and naval service.

RS

Section 2 -- Categories, Qualifications and Designations

RL A. Active Membership

All 4-H adult volunteers who are appointed by the county director and actively serving in administrative, assistant, project or activity capacities in the promotion and operation of chartered 4-H units of the 4-H YDP shall be active members of the Tulare County 4-H Leader’s Council.

RL 1. Senior 4-H members (14 to 19 years old) shall be eligible to be active members of the 4-H Council. All senior 4-H members who are eligible shall participate as 4-H Council members with full council membership rights, but shall not serve as 4-H adult volunteers or agents of the University of California.

RL 2. Members of county, sectional, and/or state councils, committees or task forces must be appointed 4-H adult volunteers or members in good standing.

RL B. Ex-Officio Membership

The county director and 4-H YDP staff serving the county shall be ex-officio members of the council. No designation shall be necessary.

Tulare County 4-H Council Bylaws 1/2014

page 2

RL Section 3 -- Limitations, Privileges and Responsibilities of Adult volunteers

A. Appointed 4-H adult volunteers shall be designated by issuance of an appointment card by the University of California Cooperative Extension county director following completion of the 4-H application, screening and orientation process. Such appointments are annually reviewed before renewal or termination by the Cooperative Extension county director.

B. Appointed adult 4-H volunteers shall be regarded as agents of the University of California. As such, they shall be entitled to protection for actions relating to official 4-H activities and duties under the University’s general personal injury and property damage liability policy. This protection is in force as long as the 4-H adult volunteer’s appointment is current, and they conform to and comply with the policies of the University of California 4-H YDP when engaging in 4-H Council activities.

C. Ex-officio and honorary members of the 4-H Council shall have the right to express opinions on any matters under discussion, but shall not be entitled to a vote.

Article II Officers

RS Section 1 -- Officer Positions

RS The officers of the County 4-H Council shall consist of a president, vice-president, secretary, treasurer, and such others, as the 4-H Council deems necessary. These officers will make up the Executive Committee. Senior members may hold offices, except those of president or treasurer.

RS Section 2 -- Eligibility and Term of Office An office shall not be held by the same person for more than two consecutive terms. The term for the president and treasurer will be two years. The term for the vice-president and secretary shall be one year. Elections should be held at the end of the 4-H year or soon after the beginning of the new 4-H year.

RS Section 3 -- Duties of Officers

RS A. President

It shall be the duty of the president to:

Tulare County 4-H Council Bylaws 1/2014

page 3

• Preside over all regular and special meetings of the County 4-H Council. • Serve as ex-officio member of all committees of the County 4-H Council

and appoint the members of such committees. • Call special meetings when necessary and in concurrence with the

county 4-H YDP staff. • Prepare Executive Committee and 4-H Council meeting agendas in

consultation with the county 4-H YDP staff. • Have signature authority on the 4-H Council checking account and

savings account. • Have voting rights when a motion is on the floor and results in a tie vote. • Convene a complaint review committee in conjunction with 4-H staff. • Appoint committees

RS B. Vice-President

It shall be the duty of the vice president to:

• Preside at all meetings in the absence of the president. • To succeed to the office of President if that office should become vacant

between elections. • Have signature authority on the 4-H Council checking account and

savings account.

RS C. Secretary

It shall be the duty of the secretary to:

• Record the full and complete minutes of all meetings of the 4-H Council, and assist with any and all correspondence as directed by the president. Motions made during the meeting and the result thereof should be accurately documented and recorded.

• Provide a set of all 4-H Council minutes to the county 4-H YDP staff the week following each council meeting. These minutes will be made available to the membership at large with no exceptions.

• Keep a record of those present at the 4-H Council meeting (units and other individuals).

• Have signature authority on the 4-H Council checking account and savings account

RS D. Treasurer

It shall be the duty of the treasurer to:

Tulare County 4-H Council Bylaws 1/2014

page 4

• Keep accurate financial records, copies of invoices bills, etc., relating to the funds and property of the 4-H Council and account fully for all receipts and expenditures.

• Receive, record and deposit all funds in a regulated bank or similar financial institution to the account established for the 4-H Council.

• Pay bills and make other authorized expenditures appropriated in the budget or otherwise approved by the 4-H Council.

• Secure authorization by the 4-H Council for disbursement of all funds. • Comply with all University of California financial policies and procedures

as outlined in the 4-H YDP Policy Handbook. • Furnish financial reports annually at year-end, or by September 15, and

at such times as required by the 4-H Council and/or the county director. Financial reports include a balance sheet and a statement of revenues and expenses (income statement).

• Act as custodian of all funds and personal property of the 4-H Council, and keep a current list of all such property.

• Prepare all financial records for an annual audit or peer review. • Have signature authority on the 4-H Council checking account and

savings account.

RS

Section 4 – Conducting By Executive Committee

A. By majority vote of those present at a regular meeting, the 4-H Council will determine whether it will conduct business by Executive Committee for the current year. If it is so determined, the Executive Committee will consist of the 4-H Council officers of the current 4-H YDP program year (July 1st-June 30th), and as many additional active members as it deems necessary. Each member shall have one vote. The 4-H YDP staff and county director shall be ex-officio members.

RS B. Duties of Executive Committee

It shall be the duties of the Executive Committee to:

• Consider and recommend to the county council practices or procedures needed for effective and efficient management of the county 4-H YDP. After approved by the 4-H Council, they should be recorded and accessible to the membership.

• The Executive Committee may be authorized to act for the 4-H Council in making decisions when immediate action relating to the local 4-H YDP program is necessary. Any major action of the Executive Committee should be subject to the approval of the 4-H Council at its next regular meeting.

Tulare County 4-H Council Bylaws 1/2014

page 5

• The Executive Committee may assist the president in arranging the agenda for the 4-H Council meetings, the appointment of committees, and such other matters as may facilitate the orderly and efficient operation of the county 4-H Council and the county 4-H YDP program.

RL C. Executive Committee Quorum

A quorum is 50% plus one of the members of Executive Committee. No meetings or business shall be transacted without a quorum.

Article III Elections

RL

Section 1 – Nominations

A nominating committee shall nominate officers of the 4-H Council. Additional nominations shall be called for from the floor before balloting begins.

RS Section 2 – Balloting for Officers

Elections shall take place by written ballot unless the 4-H Council by majority vote of those present specifies otherwise. Balloting shall be limited to active members. The person receiving a plurality of the votes cast for each office shall be declared elected.

Article IV Meetings

RS Section 1 -- Regular Meetings

There shall be at least one (1) regular meeting of the 4-H Council each program year (July 1st-June 30th). These meetings shall be held quarterly on the 4th Monday of the month, unless otherwise specified by a two-thirds (2/3) vote of all units represented (one vote per unit).

RL Section 2 -- Special Meetings

The president, acting in concurrence with the 4-H YDP staff, may call special meetings at any time.

RL Section 3 -- Training Meetings

No 4-H Council business shall be transacted at training meetings unless the

Tulare County 4-H Council Bylaws 1/2014

page 6

4-H Council so directs.

RL Section 4 -- Meeting Notices

Notices of all meetings of the 4-H Council shall be provided to adult volunteers and senior members by or in conjunction with 4-H YDP staff.

RS Section 5 – Agenda

The agenda of each regular or special 4-H meeting shall be prepared jointly by the president and the 4-H YDP staff.

RL Section 6 – Attendance

No meetings of the 4-H Council or its committees shall be secret. Honorary members, parents and 4-H members who are not active members of the 4-H Council as defined in Article I, Section 3, and other invited and/or approved visitors may attend 4-H Council meetings and express opinions, but shall not be entitled to vote.

RS Section 7 – Quorum for Council Regular & Special Meetings

A quorum at regular and special meetings of the 4-H Council shall consist of those active members who attend the meeting, provided the meeting has been properly called and unless otherwise specified in the bylaws. No meetings or business shall be transacted without a quorum.

RS Section 8 - Voting

Voting privileges shall be extended to all active members of the 4-H Council.

Article V Finances

RL Section 1-- Council Funds

Use of 4-H Council funds must be in accordance with the University of California policies and 4-H YDP mission and core values as interpreted by the 4-H YDP staff. (See 4-H Handbook, Chapter 9, Financial Management.) The county UCCE/4-H office will be the legal mailing address for the county 4-H Council.

Tulare County 4-H Council Bylaws 1/2014

page 7

RL Section 2 -- Money-Raising Activities

All money-raising activities for the 4-H Council, for committees and for individual 4-H units shall be in compliance with the policies of the University of California, 4-H YDP and federal, state and local laws and regulations. Annual fundraising must be approved by the county director. Particular care shall be exercised in the use of the 4-H name and emblem. Use of the 4-H name and emblem on articles sold for profit and in solicitations for commercial enterprises in the name of the 4-H YDP must be approved by the county director or State 4-H YDP Director, as appropriate. Lotteries and raffles shall not be used for fund-raising purposes.

RL Section 3 –Taxes

The 4-H Council shall comply with all University of California policies and procedures, as well as all federal, state and local laws, and shall require all committees and individual 4-H units and groups to follow similar procedures.

RL Section 4 – Contracts

The 4-H Council cannot commit the University to any contractual obligations.

RL Section 5 – Assets

Assets received or raised by the 4-H Council must be utilized in the delivery of the county 4-H YDP and are under the administrative purview of the University of California. Investments must follow University of California policies and procedures and by approval of the county director.

RL Section 6 – Dissolution of 4-H Council

In the event the Tulare County 4-H Leader’s Council is dissolved, all assets (including equipment, property, bank accounts, etc.) are the responsibility of the University of California and shall be transferred to the county director or designee. The county director or designee will hold any unrestricted assets in escrow for up to three (3) years pending re-establishment of the council before distributing the assets for support of the county 4-H YDP. Restricted assets would continue to be dispersed according to donor designations under the oversight of the county director or designee.

RL Section 7 – Disbanding of 4-H Units

In the event a charted 4-H unit is disbanded, all assets (including equipment, property, bank accounts, etc.) shall be transferred to the county 4-H Council to be held in escrow for three (3) years pending re-establishment of the unit before

Tulare County 4-H Council Bylaws 1/2014

page 8

distributing the assets in support of the county 4-H YDP.

Article VI Committees

RS Section 1 The 4-H Council may establish committees such as program, finance, fairs and shows, awards, leadership development and other such committees as it considers necessary.

RL Section 2 The 4-H Council president and/or Executive Committee shall appoint all members of the committees and name the chair of each committee. All committees should adhere to the mission, core values and policies of the University of California 4-H YDP when planning educational events and activities. When possible, senior members should be appointed.

RL Section 3 Committees must be given clear, definite instructions about their duties or assignments, how long they are to take and to whom, when and what they are to report. In carrying out their assignments, they should accurately interpret their jobs from instructions given in the bylaws, from recorded minutes of meetings or from suggestions of the 4-H Council president and/or 4-H YDP staff.

RL Section 4 Committees should keep the 4-H Council informed by giving reports as to their plans, what they are doing and how they are functioning.

Committees should coordinate all activities through the 4-H Council and the 4-H YDP staff. County 4-H YDP staff and the county director have final authority for the administration and operation of the county 4-H YDP program.

Article VII Amendments

RL Section 1 – Procedure Amendments to the Bylaws may be made by the 4-H Council with approval by the 4-H YDP staff and the county director providing they do not depart from the

Tulare County 4-H Council Bylaws 1/2014

page 9

intent of the Constitution and Bylaws as herein stated, and provided they do not change any of the required language (RL) sections. All proposed changes to required (RL) sections must be submitted by the county director to the State 4-H YDP Director before final approval of the 4-H Council. Amendments shall be read at a regular meeting or special meeting of the 4-H Council one month in advance of final action, or shall be sent in a letter to every member at least one week before final action. All revisions must be filed with the county and State 4-H Office.

RL Section 2 – Voting Amendments to the Bylaws may be passed by a two-thirds vote of the voting members present, providing the above procedure has been followed.

Article VIII Adoption

RL Section 1 The adoption of these Bylaws shall be concurrent with the adoption of the Constitution of the 4-H Council. The effective date shall be upon the approval of the 4-H Council and that date shall be stamped on each page of the Bylaws.

4-H Council President (date) 4-H YDP Staff (date)

County Director (date) State 4-H YDP Director (date)

It is the policy of the University of California (UC) and the UC Division of Agriculture & Natural Resources not to engage in discrimination against or harassment of any person in any of its programs or activities (Complete nondiscrimination policy statement can be found at http://ucanr.edu/sites/anrstaff/files/176836.doc). Inquiries regarding ANR’s nondiscrimination policies may be directed to Linda Marie Manton, Affirmative Action Contact, University of California, Davis, Agriculture and Natural Resources, 2801 Second Street, Davis, CA 95618, (530) 750-1318.

Tulare County Fair Junior Livestock Auction Saturday, September 17, 2016

9:00 am – 5:00 pm

Mkt. Goat Sheep Swine Rabbits Poultry

Burton 1 1 Ducor 1 1 Tule River 1 1 Vandalia 1 1 2 Pleasant View 4 4 Springville 3 2 1 6 Waukena 6 1 7 Exeter 4 4 8 Prairie Center 1 11 12 Oakdale 3 12 15 Wilson-Dinuba 16 16 St. Aloysius 2 3 13 18 Liberty 1 10 13 24 Elbow Creek 16 9 1 26 8 62 69 2 0 141

Sheep/Goat 4-H members will be runners during the Swine Sale. Swine 4-H members will be runners during the Sheep/Goat Sale. 9:00-11:00 am Sheep/Goat Group A: Elbow Creek 4-H (16) Liberty 4-H (11) St. Aloysius 4-H (5) Prairie Center 4-H (1) Vandalia 4-H (1) Tule River 4-H (1) 11:00 am – 1:00 pm Sheep/Goat Group B Wilson-Dinuba (16) Waukena (6) Exeter (4) Springville (5) Oakdale (3) Ducor (1)

1:00 – 3:00 pm Swine Group A Prairie Center (11) Elbow Creek (9) Springville (1) Vandalia (1) 3:00-5:00 pm Swine Group B St. Aloysius (13) Oakdale (12) Exeter (4) Pleasant View (4) Waukena (1)

8/22/16 4-H Shooting Sports Leaders, Due to an increase in requests we are offering a Fall Youth Shotshell Purchasing Program. We will be accepting orders now through September 30th. Our Customer Service Team will be processing orders as they receive them and some of the inventory may go fast. Please submit your orders quickly to secure your product. Order Forms, available products and ordering details are attached to this email in both Microsoft Word and as a .PDF file for your convenience. This is for ammo to be used in youth programs exclusively, and is not for resale. Reminders: - Please remember if you selected to pay via credit card our Customer Service Department will

contact you to acquire the needed information to process your order. - Please remember to register your local program with the Youth Shooting Sports Alliance (YSSA) and

submit the directory listing with your order. - Please keep your Account Number and/or Invoice Number associated with your order. We may

request this information on future orders to help with tracking your orders. Kind regards, Jon Zinnel Education & Conservation Outreach Vista Outdoor Jon.Zinnel@vistaoutdoor.com

Fall Youth Shotshell Program August 20-September 30 2016

Dear Youth Shooting Sports Leader-

Consistent with our deep commitment to training the next generation of hunters and shooters to be

safe and proficient, we will offer a limited youth shotshell program to approved organizations. This

is for ammo to be used in youth programs exclusively, and is not for resale.

We are accepting youth shotshell orders AUGUST 20 to SEPTEMBER 30, 2016.

Applicants must have their local program listed on the Youth Shooting Sports Alliance

Directory, http://www.youthshootingsa.com/ (Submit New Program). It is free to register. Once

YSSA has accepted you into the directory, print the directory listing (1 page) and include that with

the order. It may take a week or more for a new registry to be accepted on the site.

Minimum order is 25 cases. There is not a maximum, but orders over 120 cases may be

audited. Pallets of 12 gauge contain 120 cases, 144 cases for 20 gauge.

Contact jon.zinnel@vistaoutdoor.com with questions.

Limited to approved youth shooting sports education organizations: 4H Shooting Sports, SCTP, AIM,

Boy Scouts, FFA Shooting Sports, High School Shooting Sports Programs, Collegiate programs.

Others reviewed on a case by case basis. One order per organization, no individual shooter orders.

If you are exempt from sales tax, you must include a sales tax exemption certificate. Otherwise you

must pay the state and local sales tax rate based on the “ship to” address.

This is a pre-pay program, so the order must be accompanied by a check or we will need a phone

number to call and collect credit card information before we ship.

There is no additional shipping charge, but you are responsible for additional unloading fees

(inside delivery, fork rental, etc.). Make sure your facility can handle receiving pallets (fork).

Mail forms to: Federal Premium Ammunition; 1 Vista Way; Attn: Customer Service Youth Shotshell

Anoka, MN 55303. Email scanned forms to: customer.service@vistaoutdoor.com

Be sure to include 1)Order form 2)YSSA Directory Listing 3)Sales Tax Exemption cert (optional) 4)

Check/phone number to call to collect Credit Card info.

Thanks!

Federal Youth Program

Fall Youth Shotshell Program August 20-September 30 2016

FEDERAL & Estate YOUTH SHOTSHELL PROGRAM

Program Name:

Contact Name:

Phone Number

(daytime):

Contact Email:

Billing name &

address:

Shipping address

(that can handle

pallets/freight):

Shipping phone:

Federal or Estate 2 ¾ Inch target shotshells- 10 boxes per case- 250 rounds

Part No. Gauge Oz. DRAM Mz Vel. fps

Price/case Cases TOTAL

GTL12N 8 12 1 3.25 1,290 $49.90

GTL12HN 7.5 12 1 1/8 3 1,200 $49.90

GTL12HN 8 12 1 1/8 3 1,200 $49.90

GTL12TN 7.5 12 1 1/8 2.75 1,145 $49.90

TGL12P 8 12 1 1/8 2.75 1,145 $51.40

SS20 8 20 7/8 2.5 1,210 $49.90

(There is no additional shipping charge)

□ Sales Tax Exemption cert attached

□ Call me for Credit Card info

Subtotal

Sales Tax ___.___ %

Total

Payment info: Attach a check, or if paying by credit card we will contact you by phone at the number

provided above to collect the needed information when we are ready to ship. Make check to:

Vista Outdoor Inc 1 Vista Way Attn: Customer Service Youth Shotshell Anoka, MN 55303 customer.service@vistaoutdoor.com

I certify that I am 18 or older and this ammunition is for use in the youth educational program listed above, and will not be resold or used for any other purpose.

Signature: Date:

Make It Safe Keep It Safe Pre-Test Results As of 7/7/16

User Score Date Name Co Email Position522381 9 of 11 09/17/2013 10:14:19 Jo Anne Holland Tulare joholland32@gmail.com *4-H VolunteerH Volunteer522435 10 of 11 09/17/2013 11:27:00 Kari Hernandez Tulare kari.morgi03@gmail.com *4-H VolunteerH Volunteer522440 11 of 11 09/17/2013 11:34:27 Robert Holland Tulare joholland32@gmail.com *4-H VolunteerH Volunteer522443 11 of 11 09/17/2013 11:39:35 Michelle Dempsey Tulare mishelledempsey96@gmail.com *4-H VolunteerH Volunteer

530242 10 of 11 10/01/2013 10:57:25 Kai Seymore Tulare mail4kai@sbcglobal.net

*4-H Volunteer,Master Gardener VolunteerH Volunteer,Master Gardener Volunteer

533738 8 of 11 10/09/2013 18:58:33 Michele Diaz Tulare diazmichele5@gmail.com *4-H VolunteerH Volunteer571156 8 of 11 01/17/2014 11:45:10 Amber Fitton Tulare a1ziggy@hotmail.com *4-H VolunteerH Volunteer647130 11 of 11 06/19/2014 16:40:33 Rochelle Mederos Tulare rochellemederos@comcast.net *4-H StaffH Staff693518 11 of 11 10/08/2014 10:07:17 Jennifer Reeder Tulare jennifer@genesispools.com *4-H VolunteerH Volunteer729140 10 of 11 01/09/2015 14:53:50 Rochelle Mederos Tulare mederos@ucanr.edu *4-H StaffH Staff831258 8 of 11 08/13/2015 12:15:58 Patty Tulare poakley37@yahoo.com *4-H VolunteerH Volunteer907009 7 of 11 03/07/2016 17:29:02 Brenden Woods Tulare wood17031@exeterk12.org Other858337 10 of 11 10/19/2015 21:49:09 Melissa Davis Tularr davisstrt@aol.com *4-H VolunteerH Volunteer

Make It Safe Keep It Safe Post Test Results As of 7/7/16

User Score Date Name Co Email522406 11 of 11 09/17/2013 10:57:36 Jo Anne Holland Tulare joholland32@gmail.com522436 11 of 11 09/17/2013 11:29:51 Kari Hernandez Tulare kari.morgi03@gmail.com522442 11 of 11 09/17/2013 11:36:15 Robert Holland Tulare joholland32@gmail.com522445 11 of 11 09/17/2013 11:41:26 Michelle Dempsey Tulare michelledempsey96@gmail.com539729 9 of 11 10/25/2013 21:03:43 Colby Seymore Tulare mail4kai@sbcglobal.net539733 9 of 11 10/25/2013 21:27:29 Hunter Seymore Tulare mail4kai@sbcglobal.net539734 11 of 11 10/25/2013 21:33:00 Travis Seymore Tulare mail4kai@sbcglobal.net539769 10 of 11 10/26/2013 8:21:22 Michele Diaz Tulare diazmichele5@gmail.com571167 11 of 11 01/17/2014 12:02:23 Amber Fitton Tulare a1ziggy@hotmail.com853295 10 of 11 10/05/2015 14:18:58 Jennifer Harden Tulare jensgang7@gmail.com858340 11 of 11 10/19/2015 21:55:04 Melissa Davis Tulare Davisstrt@aol.com915625 11 of 11 03/24/2016 20:51:25 Anne Marie Wallace Tulare awallace@springvillewireless.com