copyright 2007, paradigm publishing inc. excel 2007 chapter 6 backnextend 6-1 links to objectives...
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Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
BACK NEXT END
6-1
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Microsoft Excel 2007 – Level 2
PROTECTING AND SHARING WORKBOOKS
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-2
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Performance ObjectivesPerformance Objectives• Add information to a workbook’s properties• Share a workbook with other people and view those
who have the shared workbook open at the same time• Edit a workbook; resolve conflicts with changes• Print a history of changes made to a shared workbook• Stop sharing a workbook• Lock a workbook and a worksheet to prevent changes• Unlock ranges to allow editing in cells within a
protected worksheet• Grant permissions to allow individual users to edit
ranges• Add a password to open a workbook• Track changes made to a workbook• Modify and resolve tracked changes• Prevent users from turning off the track changes
feature and add a password to stop sharing a workbook
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-3
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Adding Workbook Properties
Click
Copyright 2007, Paradigm Publishing Inc.
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6-4
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Adding Workbook Properties../2
Click arrow Click
Enter desired
informationand click OK
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6-5
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Sharing Workbooks…to circulate a workbook among several people, each of whom can view, add, delete, or edit data--Workbook is generally placed on a network--
Check to allow
multiple users
and click OK
Click
Name of current
user
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-6
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Sharing Workbooks ../2
Choose desired options
and click OK
Click
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6-7
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Changing the User Name
Click
Type the user name as needed,
and click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-8
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
View Other Users of a Shared Worksheet
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-9
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Printing the History Sheet
Click
Check desired options
Click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-10
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Removing Shared Worksheet Access
Click
Clickto
uncheck Then
click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-11
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting Excel Data
Protect Workbook - to require a password or not, based on which users are allowed to make changes
Protect Sheet - to restrict users to making changes in only unlocked cells
Unlock cells - to allow changes for specified cells only
To prevent other users from being able to edit, add, or delete all or part of a
workbook
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-12
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting a WorksheetProtecting a Worksheet
Review tab, Protect Sheet buttonCheck to
protect everythingexcept the
unlocked cells
Type a password that unprotectsthe worksheet
Check those features that users
will be able to perform
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-13
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting a Worksheet ../2Protecting a Worksheet ../2
Click
Reenter passwor
d
Click
Confirmation after typing the password
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-14
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting Cells ../3Protecting Cells ../3
To unlock those cells allowed to be changed …
Select those cells allowed to be changed,
then clickHome tab, Format buttonLock Cell
As a default, all cells are
locked when a worksheet is
protected
If icon is highlighted, Lock Cell is turned ON
OFF
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting Cells ../4Protecting Cells ../4
If a user attempts to change data in the protected cells after the cells have been
protected, a warning box will display
Copyright 2007, Paradigm Publishing Inc.
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6-16
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Removing Worksheet ProtectionRemoving Worksheet Protection
Click the Review tab, Unprotect Sheet button
To remove worksheet protection …
Type password when prompted
Click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-17
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Giving Permission to Specific UsersGiving Permission to Specific Users
To allow specific users in the same workgroup to edit cell
ranges
Select the range for individual permissions,then click the Review tab,Allow Users to Edit Ranges
Range title
Type password and click
OK
Selected range
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-18
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Giving Permission …/2Giving Permission …/2
To specify users who need a password to edit this group of cells
Click
Click to add a group or user name
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-19
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Giving Permission …/3Giving Permission …/3
To add user names who need to type a password to edit this range
Type user names separated by semicolons and click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Giving Permission …/4Giving Permission …/4
After defining unlocked cell ranges and adding permissions, turn on
worksheet protection
Range titles appear here
Click
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
make the necessary
selections andclick OK
Giving Permission …/5Giving Permission …/5
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6-22
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Protecting a Workbook StructureProtecting a Workbook Structure
When a workbook structure is
protected, other users cannot insert, delete, hide, move,
or rename worksheets without
the password
Click
Click
Type the passwor
d
Type the password againand click OK
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EXCEL 2007Chapter 6
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Unprotecting a WorkbookUnprotecting a Workbook
Review tab, Unprotect Workbook
Type the password
Click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-24
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Applying PasswordsApplying Passwords
Require a password to open the workbook and/or modify data in it
Click Office button, Save As
Click
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Applying Passwords…/2Applying Passwords…/2
Enter the password-maximum of 15 characters
-case sensitive
Enter the password-allows user to open
but not make changes
Click
Reenter the passwordto confirm original entry
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Applying Passwords…/3Applying Passwords…/3
Enter the password
Click
When opening a password-protected workbook, the Password dialog box is
displayed
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-27
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Removing a Workbook PasswordRemoving a Workbook Password
Click Office button, Save As
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-28
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Removing a Workbook Password../2Removing a Workbook Password../2
Remove entry
Click here,then clickthe Save
button in the Save As dialog
box
When you click Save and a warning box appears, asking if you want to replace the existing file, click Yes.
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Tracking ChangesTracking Changes
To turn on the Track Changes feature when the workbook is
not shared …
Review tab, Track Changes, Highlight Changes
Must be checked
Boundaries can beplaced on which
changes are tracked
Choose where changeswill be shown
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Tracking Changes…/2Tracking Changes…/2
When changes are
made to the cell,a border and a
revision triangle appear
Hover the mouse over the triangle
todisplay a
description of the change
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Accepting and Rejecting Tracked ChangesAccepting and Rejecting Tracked Changes
Can limit the changes to be viewed
Click
Review tab, Track Changes, Accept/Reject Changes
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Accepting and Rejecting Tracked Changes…/2Accepting and Rejecting Tracked Changes…/2
Go through eachchange individually and
decide whether toaccept or reject it
ORAccept or
reject changes
all at one time
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Stop the Tracking of Changes in a WorkbookStop the Tracking of Changes in a Workbook
Review tab, Track Changes, Highlight Changes
Click to unchec
k
Click
Copyright 2007, Paradigm Publishing Inc.
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6-34
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Prevent Users from Removing Track Changes
Review tab, Protect Shared Workbook
Click toshare the workbook
and prevent track
changes from being removed
ClickOptionally, require
a password
Copyright 2007, Paradigm Publishing Inc.
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6-35
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you show the properties of an Excel file?
Click the Office button, Prepare,
Properties
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you share a workbook among users on a network?
Features Summary
Check to allow
multiple users
and click OK
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-37
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you print a history of changes made to a shared workbook?
Features Summary
Click
Check desired options
Click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
BACK NEXT END
6-38
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you apply or remove a password to a workbook?
Features Summary
Click Office button, Save As
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-39
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you protect a workbook structure?
Review tab, Protect Workbook
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
BACK NEXT END
6-40
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you remove workbook protection?
Review tab, Unprotect Workbook
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-41
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you unlock individual cells?
Features Summary
Select those cells allowed to be changed,
then clickHome tab, Format buttonLock Cell
Copyright 2007, Paradigm Publishing Inc.
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LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you protect a worksheet?
Review tab, Protect Sheet
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-43
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you remove worksheet protection?
Review tab, Unprotect Sheet
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
BACK NEXT END
6-44
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you give specific users access to protected cells?
Review tab, Allow Users to Edit Ranges
Features Summary
Copyright 2007, Paradigm Publishing Inc.
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6-45
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you track changes in a shared workbook?
Review tab, Track Changes, Highlight Changes
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
BACK NEXT END
6-46
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
How do you accept or reject tracked changes?
Review tab, Track Changes,
Accept or Reject Changes
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 6
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6-47
LINKS TO OBJECTIVES• Workbook propertie
s• Workbook Sharing• View shared users
of a workbook• Print a history of
changes• Stop sharing• Worksheet
protection• Unlock cell ranges• Remove worksheet
protection• Grant permissions• Workbook password• Track changes to a
workbook• Features Summary
Coming Next
AUTOMATING REPETITIVE TASKS AND
CUSTOMIZING EXCEL