costs of central services
DESCRIPTION
University Financial Model. Dollars from Heaven. Actual Tuition Revenue. Direct Expenditures. Personnel Costs. Costs of Central Services. School Planning View. Costs of Financial Aid. Endowment Income. Private Gifts. The Past: Trying to look through deeply tinted glass. - PowerPoint PPT PresentationTRANSCRIPT
Costs of Central Services
1THE PAST: TRYING TO LOOK THROUGH DEEPLY
TINTED GLASS
UNIVERSITY FINANCIAL MODEL
School Planning View
Personnel Costs
Endowment Income
Actual Tuition Revenue
Costs of Financial Aid
Dollars from Heaven
Private Gifts
Direct Expenditures
Complete Strategic Perspective
Innovation and Entrepreneurship
Responsibility&
Accountability
Costs of Central Services
2THE FUTURE: A COMPLETE FINANCIAL
PICTURE
UNIVERSITY FINANCIAL MODEL
School Planning View
Personnel Costs
Endowment Income
Actual Tuition Revenue
Costs of Financial
Aid
Base and Strategic Operating Support
Private Gifts
Direct Expenditures
3
UNIVERSITY FINANCIAL MODEL
University
School
StateFunds
Private Gifts/Endow. Inc.
Tuition
Research Funds
Base OperatingSupport
AdditionalStrategic Support
Central Services
Allocated Costs
Direct Expenditures
SOURCES
USES
TOWARD A MORE TRANSPARENT FINANCIAL SYSTEM
UndergradFinancial Aid
Portion of undergrad tuition that goes to undergrad financial aid
5
CENTRAL SERVICES COST CATEGORIES
UNIVERSITYFINANCIALMODELTERMS
ACTIVITY CLUSTERS
REVE
NUE CEN
TERS
COST CENTERS
6
UNIVERSITY FINANCIAL MODEL
SIGNIFICANT CHANGES FROM FALL 2013:
• Cost-center for undergraduate admissions services (added) • Summer Session undergraduate tuition allocated to schools
(added)• Indirect cost allocations for specially designated
academic/public service entities (added)• Elements superseded by 2014-15 budget development
process• Use of two-year average from prior years as starting
point of the model (removed)• Reduction in central cost allocations related to
Organizational Excellence initiative (removed)• Strategic investment tax (removed)
7
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
General Concepts
• Each central-cost category has its own usage-approximation formula
• Developed by planning committees over years prior to 2013• Proposed by University Financial Model steering committee
to President, EVP/COO and EVP/Provost in December 2012; adopted in spring 2013
8
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Facilities Services:
• Costs for entities within scope of the University Financial Model will computed as a general per-square-foot-occupied rate. UFM entities will be allocated that cost based on their total of assigned square feet and on their proportion of shared space (such as hallways and bathrooms).
• Note that utilities will be directly billed in the future to units/schools for space they occupy (currently viewable as “memo” bills); until that billing is ready for implementation, utility costs will be included in the general facilities services allocations and allocated by the above formula
9
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
IT Services:
• Total costs allocated by this weighted-proportion formula: weighted 0.75 for headcount salaried employees (excludes Facilities and IT employees in step-down methodology) + weighted 0.25 for regular session FTE students
• Excludes Communication Services costs, which are recovered through billing.
10
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Employee Services:
• Total costs allocated by proportion of headcount salaried employees
11
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Development (all University entities receiving gifts):• 41.5 percent of total central costs allocated by this
formula: proportion of school/unit-specific gifts greater than $100K for last four years
• 58.5 percent of total central costs temporarily covered by University grant
Alumni Engagement (schools only):• 41.5 percent of total central costs allocated by this
formula: proportion of contactable alumni for all schools
• 58.5 percent of total central costs temporarily covered by University grant
12
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Central Library Services:
• Total costs not covered by other funding sources allocated by this formula: proportion of sum of annual FTE regular session students + annual number of doctoral degrees + FTE instructional/research faculty
13
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Research Support Services:
• Total costs not covered by other funding sources allocated by this weighted-proportion formula: weighted 0.5 for total research dollars (in millions) + weighted 0.5 for total awards
14
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Student Services:
• Total costs not covered by other funding sources allocated by proportion of annual FTE regular session students
15
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Undergraduate Admissions Services:
• Total costs not covered by other funding sources allocated by proportion of annual FTE regular session undergraduate students
16
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Academic Support Services:
• Total costs not covered by other funding sources allocated by this formula: proportion of (annual FTE instructional/research faculty + annual FTE regular session students)
17
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE CENTRAL SERVICE COSTS?
Executive/Managerial Services:
• Total costs not covered by other funding sources allocated by proportion of annual direct school expenditures
18
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE REVENUES?
• Undergraduate tuition (regular session): (net of financial aid and blind to in-state vs. out-of-state proportions) will be allocated via a blended formula that considers includes the credit hours degree-seeking students (on-Grounds and off-Grounds) take within a school (75% weight) and the schools with which students are affiliated (25% weight). Those undergraduate schools with differential tuitions or school-specific fees will receive that tuition (net of financial aid) or fee revenue directly, not through an allocation formula.
• Credit-hour counts are recorded at the end of October and the end of March for the regular academic session
• The proportion of undergraduate financial aid that is funded by undergraduate tuition is calculated on an annual basis, and both the regular-session and summer-session undergraduate tuition pools are reduced by this proportion before allocation to the schools.
19
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE REVENUES?
• Undergraduate tuition (summer session): (net of financial aid and blind to in-state vs. out-of-state proportions) will be allocated via a blended formula that considers includes the credit hours students take within a school (0.75 weight) and the schools with which students are affiliated (0.25 weight). For summer session, all undergraduate student credit hours are counted (not just degree-seeking) and the summer session administrative costs of providing undergraduate courses are deducted from the tuition pool before allocation.
20
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE REVENUES?
• Graduate tuition has been allocated directly to the schools of enrollment (and includes both financial aid and any out-of-state differential) since 2013-14. Both summer session graduate tuition and tuition generated by enrollment in courses (at any time) in schools other than the graduate school in which the student is registered are subject to specific agreements between relevant entities..
• Grants and contracts will be allocated to the school or unit housing the research activity.
• Facilities and administrative cost recoveries will be allocated to the unit holding the research grant.
• Restricted endowment distribution will be allocated according to the donor’s wishes.
21
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE REVENUES?
• The 50-basis point endowment administration fee will be allocated to the endowment owner.
• Foundation support in cash and other forms (including in-kind) must be reported as a source by each school.
• Other revenue (gifts, sales, services, transfers, etc.) is allocated to the school that receives it.
• ETF credits equal to direct expenditures in the same category are included in school revenue totals.
22
UNIVERSITY FINANCIAL MODEL
HOW DO WE ALLOCATE REVENUES?
• Unrestricted state funding, unrestricted gifts and unrestricted endowment distribution will be retained by the President and deployed in ways that include the following:• To maintain a program that will provide supplemental
funding in such forms as short-term strategic support or longer-term base operating support from a central pool to ensure that all schools sustain excellence.
• To invest in the University’s highest priorities as identified by the strategic planning process.