council-01-11-12

CITY OF NEWPORTDOCKET OF THE COUNCIL MEETING

JANUARY 11,2012

The following items of business, filed with the City Clerk under the Rules of theCouncil, will come before the Council at its regular meeting to be held onJanuary 11,2012, at 6:30 p.m.

PLEDGE OF ALLEGIANCE TO THE FLAG

CITIZEN'S FORUM: (Speakers must sign in with the City Clerk). The Citizen'sForum period shall be no longer than fifteen minutes and citizens may address theCouncil on one subject only and for no longer than three minutes. Issues to bediscussed shall not include matters to be considered or discussed as part ofthe regularcouncil agenda and must be related to substantive city business. No commentsregarding personnel or job performance are allowed.

1. CONSENT CALENDAR. (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETYUNLESS THE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTEDSUBJECT TO COMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)

a. Minutes ofthe December 14, 2011, Council Meeting (Approve)

b. Special Event Licenses:

1) Middletown Education Collaborative, d/b/a Winter Blues Bash;Salve Regina University Ochre Court, January 14,2012, from 6:00p.m. to 11 :00 p.m.

2) Becky Ann Hanos, d/b/a Event Planners with a Touch of Class Jewelry Show; Elks Lodge, 141 Pelham Street, January 21, 2012,from 10:00 a.m. to 4:00 p.m.

It is the practice of the Council to meet at 6:20 p.m. in the second-floor Conference Room to discuss docket items. Thepublic is invited to attend. The docket, along with all supporting documents, can be viewed on the City of Newportwebsite: www.cityofnewport.com- ..CurrentNewportCityNews & Announcements" - Click on "MORE NEWS."Council Meetings can be viewed on Cox Cable, Channel 18; check local listings for dates and times. A DVD of theCouncil Meeting will be available at the NewpOlt Public Library within 48 hours ofthe meeting.

LIVE VIDEO CONFERENCING OF COUNCIL MEETINGS AND WORKSHOPS WILL BE AVAILABLE AT THENEWPORT POLICE STATION, WHICH IS ACCESSIBLE AND MEETS ADA REQUIREMENTS, BASED UPONNOTIFICATION TO THE CITY MANAGER'S OFFICE (845-5429) A MINIMUM OF 48 HOURS IN ADVANCEOF THE MEETING. INDIVIDUALS REQUIRING INTERPRETER OR OTHER ACCOMMODATIONS MUSTNOTIFY THE CITY MANAGER'S OFFICE TWO WEEKS IN ADVANCE OF THE MEETING.

DOCKET OF THE COUNCILJanuary 11,2012

3) Museum ofNewport Irish History, d/b/a "Irish Eyes" Benefit Gala;Salve Regina University, Ochre Court, February 28, 2012, from6:30 p.m. to 10:00 p.m.

c. Mechanical Amusement Device License, Renewals:1) Atlas Vending, Inc., pool table at Newport Mall Laundry, 199

Connell Highway2) Friendly Sons ofNewport, Inc, Social Club, 3-5 Farewell St., pool

table3) Newport Music Co., jukebox at The Protective Club, 594 Thames

St.

d. Tattooing Parlor License, Renewal, Anchor Steam, Inc., d/b/a AnchorSteam Tattoo Gallery, 44 Broadway

e. Victualing License, Renewal, The Sailor's Sweet Tooth, Inc., d/b/aKilwin's Chocolates & Ice Cream, 262 Thames St.

f. Communication from Dennis P. Sullivan, Chair, St. Patrick's Day Parade,asking that only the Parade Committee to be issued permits to vend duringthe parade. (Approve)

g. Communication from Finance Director Laura Sitrin, re: June 30, 2011,Comprehensive Annual Financial Report (CAFR). (Receive)

h. Annual Reports: (Receive)1) Accessibility Advisory Committee2) Affirmative Action Commission3) Energy & Environment Commission4) Newport Film Commission5) Newport Substance Abuse Prevention Task Force6) Zoning Board of Review

I. CRMC Meeting Notice on the City ofNewport Application (File No.(2010-05-070) for an Assent for a Public "Touch and Go" BoatingFacility - Jan. 24, 2012, at 6:00 p.m. in the Council Chambers of theJamestown Town Hall, 93 Narragansett Ave., Jamestown. (Receive)

J. CRMC "Cease and Desist Order" for alterations to a CRMC designatedbuffer zone at 10 Jeffrey Road. (Receive)

DOCKET OF THE COUNCILJanuary 11,2012

k. CRMC Public Notice, File No. 2011-12-002, Application ofDriftwoodCondominium Association for an Assent to construct a boating facilityconsisting of a timber pier, ramp and floating dock. (receive and refer toPlanning Board and Waterfront Commission for comment)

1. CRMC Notice ofIntent to change management plans, policies, proceduresand regulations regarding planning and management of coastal resources.(Receive)

m. Claims: (Receive and refer to City Solicitor)1) Sharon Felker2) Cassandra L. Fenn3) Randolph W. Wicks

LICENSES & PERMITS

2. WITHDRAWN: Application ofN.A.J. Associates, LLC, d/b/a The PierRestaurant, for a Victualing License at 1 West Howard Wharf and outdoor patioson the north and west sides ofthe building, in conjunction with the transfer ofthe liquor license of The Pier ofNewport, LLC. (Continued from Dec. 14,2011)

3. Application ofN.A.J. Properties, LLC, d/b/a The Pier Restaurant, for aVictualing License at 1 West Howard Wharf and outdoor patios on the north andwest sides of the building, in conjunction with the transfer ofthe liquor licenseof The Pier ofNewport, LLC.

4. Application of Farahnaz Shobeiri, d/b/a Genie's Hookah Lounge, 94 WilliamSt., to expand her Victualing License to a 19' by 21' outside patio on the northside of the building.

COMMUNICATIONS AND PETITIONS

5. Request ofArmette Bourbonniere, Chair, Accessibility Advisory Committee, toaddress the Council on the Committee's Annual Report.

6. APPOINTMENTS TO BOARDS AND COMMISSION

Planning Board (4 vacancies) - Applicants: Melissa A. Pattavina, Richard B.Rudd, Patrick M. Sweeney

DOCKET OF THE COUNCILJanuary I I, 2012PageS

15. Communication #4940/12, re: Proposal Award for Design Consultant Supportfor RI Department of Health for Design-Build ofNewport Water TreatmentPlants (with accompanying resolution)

16. Communication #4941/12, re: Bid Award for Building Permit Inspections (withaccompanying resolution)

ADJOURN AS COUNCIL AND CONVENE AS BOARD OF LICENSECOMMISSIONERS

BOARD OF LICENSE COMMISSIONERS

LICENSES & PERMITS

1. WITHDRAWN: Application of The Pier ofNewport, LLC, d/b/a The Pier, 1West Howard Wharf, and outdoor patios on the north and west sides of thebuilding, to transfer its Class BV alcoholic beverage license to N.A.J.Associates, LLC (Vincent Sandonato, sole stockholder) for the same premises.(Continued from Dec. 14,2011)

2. Application of The Pier ofNewport, LLC, d/b/a The Pier, 1 West HowardWharf, and outdoor patios on the north and west sides ofthe building, to transferits Class BV alcoholic beverage license to N.AJ. Properties, LLC (VincentSandonato, sole stockholder) for the same premises. (Hearing)

ADJOURN

Kathleen M. SilviaCity Clerk

January 4,2012

CITY OF NEWPORTMINUTES OF THE COUNCIL MEETING HELD

DECEMBER 14, 2011

The following items of business, filed with the City Clerk under the Rules of the Council, camebefore the Council at its regular meeting held on December 14,2011.

The CHAIRMAN called the meeting to order at 6:30 P.M.

The CITY CLERK called the roll and the following members were present:

CHARLES Y. DUNCANJUSTIN L. MC LAUGHLINJEANNE-MARIE NAPOLITANO

ABSENT: KATHRYNE.LEONARD

(Item #10 was heard first)

NAOMI NEVILLESTEPHEN C. WALUK, MAYORHENRY F. WINTHROP

1. CONSENT CALENDAR. (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETY UNLESSTHE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTED SUBJECT TOCOMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)

a. Minutes of the November 9, 2011, Council Meeting (Approve)

b. Special Event Licenses:

1) Newport Art Museum, d/b/a Winter Lecture Series, 76 Bellevue Ave.; Jan. 7,14,21,28; Feb. 4,11,18 and 25, 2012, from 2:00 p.m. to 3:30 p.m.

2) Friends of Ballard Park, d/b/a i h Annual Illuminated Garden, Ballard ParkQuarry Meadow; Feb. 24 and 25,2012, from 6:00 p.m.to 9:00 p.m. Request for waiver of the parking closing hour (Approve)

3) Newport Public Education Foundation, d/b/a Run for Education! Mother's Day5K; beginning and ending at Rogers High School, May 12,2012, from 7:00a.m. to 12 Noon (route attached)

4) Newport Lions Club, d/b/a Newport Lions Club Presents The RockwellAmusements Family Carnival; Easton's Beach, May 9 and 10, 2012, from6:00 p.m. to 10:00 p.,m:; May 11,2012, from 3:00 p.m. to 11:00 p.m.; May 12and 13,2012, from"Noon to 11:00 p,m,

c, Catering License, Renewal, Spark Restaurant & Catering, 12 Broadway,d. Holiday Selling License, New, Candace Sherman, d/b/a C. L. Sherman's Gallery, 1

Bellevue Ave.e. Arcade License, Renewal, O'Brien Music Co., Inc, d/b/a Ryan Family Amusements,

268 Thames St.f. Pool Table License, Renewal, Hillside & Cappy, Inc., d/b/a Hillside & Cappy's, 8

Memorial Blvd.g. Pool Table (l) License and Mechanical Amusement Device License (l), Renewals,

Fastnet, Inc., d/b/a The Fastnet, 1-3 Broadway.h. Pool Table/Mechanical Amusement Device Licenses, Renewals, Newport Music Co.,

Inc. (87 machines at 27 locations):

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14, 2011Page 2

A-I Pizza (video)Billy Goode's Gukebox)Brick Alley Pub (video)Busker's (2 juke boxes)Cafe 200 (2 darts; 4 pool tables; 2 videos; 1 jukeboxCeltica Gukebox, dart, pool table, video)Colonial Tavern (dart, jukebox, video)Downtown Athletic Club Gukebox, pool table)Elk's Lodge, 104 Pelham St., jukebox, videoGriswold's (dart, jukebox, pool table, (2) videoHillside Cafe Gukebox, foosball)Irish American Club Gukebox, pool table, pinball, video)Jimmy's Saloon (dart, jukebox, pinball, (2) pool tables, (4) videoNewport Blue's Cafe (Pool table; video)Newport Grand (dart, pinball, video, jukebox, 2 pool tables)Newport Harbor Hotel (pool table)Newport Sportsman Club (pool table, dart, jukebox)Nikolas Pizza (video, jukebox)O'Brien's Pub (pool table, arcade, jukebox, shuffle alley, video)One Pelham East (2 pool tables, jukebox, video)Pannini Grill (pinball)Pizza Hut (crane, jukebox)Pour Judgment Gukebox)Rhino Bar (pool table jukebox, dart, pinball, 2 video)Salas Restaurant (2 jukeboxes, dart, pool table)Star Bar Gukebox, video, (2) pool tablesYesterday's Gukebox)

i. Victualing License, Renewals:1) Ash Mart, Inc., d/b/a Ash Mart, 2 Carroll Ave.2) Tsunami Enterprises, LLC, d/b/a Sushi-Go, 215 Goddard Row

j. Resignation of Patrick D. Shea from the Juvenile Hearing Board (Receive with regret)k. REMOVED: Communication from Finance Director Laura Sitrin transmitting the

Actuarial Valuation Reports for the Police Pension System and Fire Pension System1. Communications in opposition to the City's acceptance of the Newport Restoration

Foundation Plan for Queen Anne Square:1) Kyle F. Hence2) Anne DuBose Joslin3) Andrew Segal4) Mary Shepard5) Gigi Tollefson

m.Annual Reports: (Receive)1) Ad Hoc Committee on Wastewater and Storm Water System

Improvements2) Canvassing Authority3) Waterfront Commission

n. Claims: (Receive and refer to City Solicitor)1. Brian R Cunha, Esq.2. Richard P. D'Addario, Esq.


3. Denise Drapeau4. Martha Marie Grogan5. Edward F. Kearney, by attorney6. Long Wharf Seafood, Inc.7. Gavin C. Mathews, by attorney8. Connie V. Mathias, by attorney9. Josephine Stein, by attorney10. Bruce C. Weller

COUNCILOR MC LAUGHLIN moved the Consent Calendar, with the exception of Item k, beadopted. Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

k. Communication from Finance Director Laura Sitrin transmitting the Actuarial ValuationReports for the Police Pension System and Fire Pension System

COUNCILOR NEVILLE said that, as Finance Director Sitrin suggested in her memo, she would liketo move forward and schedule a workshop with the Trust & Investment Commission on the reports.COUNCILOR MC LAUGHLIN said the City's collective bargaining units should also be invited toparticipate.

COUNCILOR NEVILLE moved the communication be received. Seconded by COUNCILORWINTHROP and VOTED UNANIMOUSLY.

LICENSES & PERMITS

2. Application of Farahnaz Shobeiri, d/b/a Genie's Hookah Lounge and Traditional MiddleEastern Tea House, to expand her Annual Entertainment License (currently limited tobackground music) to include traditional Middle Eastern band, belly dancers, poetry readings,movies and dancing.

There being no comments from the floor, MAYOR WALUK moved the hearing be closed. Secondedby COUNCILOR WINTHROP and VOTED UNANIMOUSLY,

COUNCILOR MC LAUGHLIN moved the expansion be approved. Seconded by COUNCILORWINTHROP and VOTED UNANIMOUSLY.

2. Application for a Second-hand License, New, Mint, LLC, d/b/a Mini Wish, 94 William St.

There being no comment from the floor, COUNCILOR MC LAUGHLIN moved the hearing beclosed and the license granted. Seconded by COUNCILOR WINTHROP and VOTEDUNANIMOUSLY.

4. Application for a Victualing License, New, T C Meats Newport, LLC, d/b/a Schroder's, 66Broadway

MAYOR WALUK moved the license be approved. Seconded by COUNCILOR MC LAUGHLINand VOTED UNANIMOUSLY.

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14,2011Page'4

5, Application of Leinster, Inc. (d/b/a to be determined) for a Victualing License at 150-154Broadway, first floor (in conjunction with the transfer of the liquor license of Tucker's Bistro,Inc.) .

MAYOR WALUK moved the license be approved. Seconded by COUNCILOR MC LAUGHLINand VOTED UNANIMOUSLY.

6. Application ofN.A.J. Associates, LLC, d/b/a The Pier Restaurant, for a Victualing License atI West Howard Wharf and outdoor patios on the north and west sides of the building (inconjunction with the transfer ofthe liquor license of The Pier ofNewport, LLC).

MAYOR WALUK moved the application be continued to the January 11,2012, council meeting.Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

COMMUNICATIONS AND PETITIONS

7. Communication from Marion Oates Charles, President, Doris Duke Monument Foundation(DDMF), requesting consideration of the Foundation's offer to configure Queen Anne Squarewith a design by Maya Lin and Edwina VonGal, with accompanying Agreement between theCity ofNewport and Foundation. (Referenced Plans are on file in the City Clerk's Office forreview)• Memorandum from the City Manager, re: Queen Aune Square Proposal (Staff Comments)•. Resolution approving the Agreement between the City and the Doris Duke Monument

Foundation for Rehabilitation and Modification to Queen Anne Square and MaintenanceThereof.

Comments by PIETER ROOS, Executive Director, Newport Restoration Foundation, during which hesubmitted new plans for Queen Anne Square that had been developed to incorporate the changesrecommended by the Council at the workshop the week before.

COUNCILOR MC LAUGHLIN moved the plans be received. Seconded by COUNCILORWINTHROP and VOTED UNANIMOUSLY.

Discussion followed between MAYOR WALUK and MR. ROOS, wherein MR. ROOS advised thatbenches had been added to the park; the chairs had been removed; the benches previously shownwould remain along Thames St., and the meeting areas would all be in compliance with ADArequirements.

COUNCILOR DUNCAN asked if there would be any changes to the plan other than those justpresented, and if a budget for the project were available. MR. ROOS responded that there would beno changes, other than perhaps for some ofthe trees, which would require approval of the Tree &Open Space Commission and Scott Wheeler. He then submitted a copy of the project budget.

COUNCILOR NAPOLITANO moved the budget be received. Seconded by COUNCILORWINTHROP and VOTED UNANIMOUSLY.

The following people addressed the Council on moving forward with the DDMF plan:

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14,2011PageS

Gigi Tollefson, Middletown, opposedRev. Phillip Filadino, Newport, in supportEd Paul, Newport (via video conference with the Police Station), opposed; a brochure he prepared onQueen Anne Sq. was submitted by a person in the Council Chambers.

COUNCILOR MC LAUGHLIN moved the brochure be received. Seconded by COUNCILORNAPOLITANO and VOTED UNANIMOUSLY.

Lynn Bryer, Newport, opposedDonald Tofias, Newport, opposedJody Sullivan, Executive Director, Newport County Chamber of Commerce, in supportRonald Onorato, I Congdon Ave., Newport, in supportElizabeth Alexander Goddard, Newport, in supportLawrence Cutler, Newport, opposedSydney Long, Newport, opposedMary Shepard, Middletown. opposedMichael Walsh, 4 Hall Ave., Newport, in supportBarbara Schlubach, on behalf ofNewport Restoration Foundation, who submitted petitions with over

300 names in support of the plan.Judy Cutler, Newport, opposedAaron Jaspar, Martin St., Newport, opposedElizabeth Cohen, 49 Kay St., Newport, opposedGeorge Brian Sullivan, 76 Broadway, Newport, opposedEvan Smith, President, Newport & Bristol County Convention & Visitors Bureau, in supportHilary Stookey, Coggeshall Ave., Newport, opposedBen Riggs, 15 Harrington St., Newport, not for or against but suggested it be placed on a ballot

COUNCILOR MC LAUGHLIN moved the resolution approving the contract for Queen Anne Squareimprovements be adopted. Seconded by COUNCILOR WINTHROP.

COUNCILOR MC LAUGHLIN moved the following amendments be made to the contract:• Insert at the end of the first sentence in Paragraph 7, "by June 15,2012."• Insert in the second sentence of Paragraph 7, (after," .. .including the quality and type of

materials being used") the following text, "as well as the type, size, quality and location ofany trees or plantings."

• At the end of the first sentence in Paragraph 16, add the following text, "and must befurther compliant with the Americans with Disabilities Act."

Seconded by COUNCILOR NAPOLITANO.

VOTE: In favor - MAYOR WALUK; COUNCILORS MC LAUGHLIN, NAPOLITANO,NEVILLE and WINTHROP.

Opposed - COUNCILOR DUNCAN

COUNCILOR DUNCAN moved the resolution be continued to January 11,2011. No Second.

MINUTES OFTHE COUNCIL MEETINGHELD DECEMBER 14, 2011Page 6

COUNCILOR MC LAUGHLIN moved that Exhibit A of the Agreement shall be comprised of thefollowing:

a. A document entitled "Newport Restoration Foundation Proposal for Queen AnneSquare" that was prepared by the Maya Lin Studio with Edwina von Gal, datedDecember 1, 2011, and consisting of 25 pages (11" x 17") and one large sheet(21.5" x 40.5");

b. A document entitled, "Proposed Site Improvements: Queen Anne Square,"consisting of seven large sheets prepared by Northeast Engineers & Consultants,dated December 2, 2011; and

c. A document entitled, "Proposed Site Improvements: Queen Anne Square,"consisting of seven large sheets prepared by Northeast Engineers & Consultants,dated December 14, 2011.

Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

Comments by MAYOR WALUK, wherein he said it is time to move forward on the matter. He saidthe project is a great opportunity for the City and, while today people only walk through the park, bythis time next year people will be walking to the park. He noted that there were two public workshopsand thanked everyone for participating and being involved, as well as at this meeting. COUNCILORWINTHROP noted that the matter first came to the public in May and since the two public workshopsthere have been significant changes to the project as a result of the public input. He said he hasreceived many calls in support of the revised plan. He also said to those who feel the matter shouldbe put before the voters as a referendum, Newport has a representative government that is elected tomake these decisions; and if all the controversial matters were put on the ballot, Newport governmentwould come to a screaming halt. He said the Council was there to make decisions on what theybelieve is for the greater good of the City. COUNCILOR NAPOLITANO agreed with the Mayor'scomments. She said beauty is in the eye of the beholder and she was sorry people in the communityhave become polarized; however, she wanted people to be able to enjoy the park, which, she saidwould be a tribute to Doris Duke. COUNCILOR DUNCAN said he would vote against the plan. Hesaid that while Maya Lin's Viet Nam Memorial is a tribute to those who died in the conflict, he didnot believe it qualified her to renovate Queen Anne Square. COUNCILOR NEVILLE thankedeveryone who participated. She said she would support the proposal, and noted that over the past sixmonths the design team has addressed the concerns. She encouraged the Tree and Open SpaceCommission to remain involved in the project. Saying the City cannot be frozen by the past, shestated the plan presents a unique opportunity to the City that will be beneficial. COUNCILOR MCLAUGHLIN said the plan will do the City no harm. He said the City needs to have vision and theplan has potentiality. He said concerns of ADA compliance and maintenance responsibilities havebeen addressed, as well as other concerns, and this is an opportunity to make the City a World Historysite and enhance the City's attractiveness.

VOTE ON THE MOTION TO ADOPT THE RESOLUTION APPROVING THE CONTRACT, ASAMENDED:

In favor - MAYOR WALUK; COUNCILORS MC LAUGHLIN, NAPOLITANO, NEVILLE andWINTHROP

Opposed - COUNCILOR DUNCAN


8. Communication from Michael H. Walsh, 7 Hall Ave., transmitting petitions in support oftheredesign of Queen Anne Square.

COUNCILOR MC LAUGHLIN moved the communication be received. Seconded by COUNCILORWINTHROP and VOTED UNANIMOUSLY.

9. APPOINTMENTS TO BOARDS AND COMMISSION

Energy & Enviromnent Commission (I vacancy) - Applicant: Toni Ciany

MAYOR WALUK moved Toni Ciany be appointed to the Energy & Environment Commission.Seconded by COUNCILOR NAPOLITANO and VOTED UNANINOUSLY.

RESOLUTIONS

10. Honoring Edward F. Lavallee upon his retirement from city employment - City Council(Heard at the opening of the meeting)

MAYOR WALUK read the resolution and moved for its adoption. Seconded by COUNCILORNAPOLITANO and VOTED UNANIMOUSLY.

EDWARD F. LAVALLEE, City Manager, said it has been a privilege to serve and he was honored bythe trust placed in him by the Council, the support he has received from the professional staff and thepublic. He noted that there are 358 full-time employees and 200 seasonal/part-time employees, whoare representatives of the City ofNewport government. He said he hoped that in some way he hadable to give back to them for their professionalism and dedication to the City.

Comments by MAYOR WALUK wherein he commended Mr. Lavallee said the City values Ed'sservice as both an employee and resident ofNewport.

Comments by COUNCILOR WINTHROP wherein he said that when he served on the Council in the1990's Frank Edwards was the embodiment of the professional city manager; however, Ed raised thebar, and he thanked him for his service.

Comments by COUNCILOR MC LAUGHLIN wherein he said it had been a pleasure serving with Edand he hoped they would remain friends .

Comments by COUNCILOR DUNCAN wherein he credited Ed for making Newport a better city.

Comments by COUNCILOR NAPOLTANO wherein she said Ed has turned out to be one ofthe mosteffective, balanced, and fair city managers she has worked with during her years on the Council andshe appreciated all the work he has done for the City.

Comments by COUNCILOR NEVILLE wherein she said it had been a pleasure working with himand that she had learned a lot from him.

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14, 2011PageS

11. Establishing an Economic Development Working Group - N. Neville, S. Waluk, H. Winthrop,C. Duncan, Jeanne-Marie Napolitano

COUNCILOR NEVILLE introduced the resolution and moved for its adoption. Seconded byCOUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

12. Imposing a moratorium on the installation of wind turbines in the City ofNewport - S. Waluk

MAYOR WALUK introduced the resolution and moved for its adoption. Seconded by COUNCILORNAPOLITANO.

DOUG SABETTI, a member ofthe City's Energy and Environment Commission, said it wasimportant for the City to wait for completion of the study being conducted at URI, which is scheduledto be completed in March, 2012. He said wind turbines were addressed in the "Newport Goes Green"Report, and the Energy & Environment Commission had submitted a draft ordinance to the PlanningDepartment, at which time they were told there was too little demand for wind turbines to justify anordinance. BEN RIGGS, 15 Harrington St., said he supported the moratorium and the City should bevery careful in figuring out what would be acceptable.

COUNCILOR NAPOLITANO noted that the Statewide Planning Commission would be presentingnew regulations for wind turbines. COUNCILOR MC LAUGHLIN said that while wind turbines canbe good, there needs to be a statewide solution so that they don't impact residential neighborhoods.COUNCILOR NEVILLE said she wants to ensure that the Planning Board and Planning Departmentreview the draft ordinance that the Energy & Environment Commission had developed.

The motion to approve was VOTED UNANIMOUSLY.

13. Employment Agreement with Jane Howington for the position of City Manager - CityCouncil

MAYOR WALUK moved the resolution be adopted. Seconded by COUNCILOR WINTHROP andVOTED UNANIMOUSLY.

14. Partnering with the "Real Park for Real Newport" (RPJRN) for Queen Anne SquareImprovements - C. Duncan

COUNCILOR DUNCAN moved to withdraw the resolution. Seconded by COUNCILORNAPOLITANO and VOTED UNANIMOUSLY.

15. Schedule of Council Meetings in 2012.

COUNCILOR MC LAUGHLIN moved the resolution be adopted. Seconded by COUNCILORNAPOLITANO.

COUNCILOR MC LAUGHLIN said he would ask at a later date to change the meeting scheduled forSeptember 26,2012, as it falls on Yom Kippur.


The motion to adopt the resolution was VOTED UNANIMOUSLY.

ORDINANCES

16. Approving the Financing ofImprovements to the Newport Water System, including, but notlimited to, the construction and equipping ofa new treatment plant, demolition of the existingtreatment plant, and construction oflong-term capital improvements to a second watertreatment plant, and all attendant expenses, and approving the issuance of Water RevenueBonds and Notes therefor in an amount not to exceed $85,000,000.

MAYOR WALUK moved the ordinance be adopted on second reading. Seconded by COUNCILORNAPOLITANO.

MARTIN COHEN, 49 Kay Street, commented that the City should have provided bettercommunication regarding recent water and sewer rate increases, such as including inserts in the waterbills.

The motion to adopt the ordinance on second reading was VOTED UNANIMOUSLY.

17. Amending the following Sections of Title 17 ofthe Codified Ordinances, entitled, "Zoning":Section 17.08.010, "Definitions"; Section 17.04.050, "General Requirements"; and creating anew Chapter 17.86, "Demolition of Structures." -- Requested by Councilor Neville; Receiveand Refer to the Planning Board.

COUNCILOR NEVILLE introduced the ordinance and moved that it be referred to the PlanningBoard. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.

COMMUNICATIONS FROM THE CITY MANAGER

18. Communication #4918/11, re: Bid Award for Parking Meter Management and Parking MeterRate Change (with accompanying resolution and ordinance; continued from November 9,2011)• Memorandum from the City Manager transmitting the Parking Meter Agreement.

COUNCILOR MC LAUGHLIN introduced the communication and moved that the resolutionapproving the contract be approved. Seconded by COUNCILOR WINTHROP and VOTEDUNANIMOUSLY.

COUNCILOR MC LAUGHLIN moved the ordinance increasing the meter rate to $1.25 per hour beadopted on first reading. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.

19. Communication #4924/11, re: Certified Local Government Grant Application

COUNCILOR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14,2011Page 10

20. Communication #4925/11, re: Bid Award for (3) Aluminum Sectional Garage Doors forEaston's Beach Rotunda Building


21. Communication #4526/11, re: Bid Award for New HVAC Units at Easton's Beach Rotunda


22. Communication #4527/11, re: RI League of Cities & Towns Municipal Aggregate EnergySupply Electricity Contract

COUNCILOR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NAPOLITANO.

MAYOR WALUK suggested the matter be continued to January 11,2012, to allow for considerationof incorporation of the School Department.

PUBLIC SERVICES DIRECTOR WILLIAM RICCIO responded that the rate fluctuates and the rateprovided on this date was lower than that cited in the communication; however, it could increase ifaction is delayed. ERICK EVERTON of Director Energy concurred. MARGARET KIRSCHNER, 8Pleasant St., Newport, said if the schools were included the City should realize a better rate.

The motion to adopt the resolution was VOTED UNANIMOUSLY.

23. Communication #4528/11, re: Regional Expenditure of Remaining 20009 Assistance toFirefighters Grant Funds - Fire Prevention Education Equipment


24. Communication #4529/11, re: Request for 24-hour Residential (Sticker) Parking on SchoolStreet, between Church and Mary Streets (with accompanying ordinance)

COUNCILOR MC LAUGHLIN moved the communication be received. Seconded by COUNCILORNAPOLITANO.

MAYOR WALUK noted that the Interdepartmental Traffic Committee (ITe) recommended againstthe ordinance, citing that Child & Family Services (C&FS) building at 24 School Street, is located onthe section of School Street under consideration for 24-hour residential parking.

MARILYN MC CARTHY, 49 School St., said that having 24-hour resident parking only onweekends has not resolved the parking problems. She said the signage is confusing, and noted thatshe had been advised that the buyer of the C&FS building, through his attorney, had said he wassupportive of the proposal. MAYOR WALUK noted that the petition meets the requirement that 65%


of the resident households must be represented. TURNER SCOTT, ESQ., said he represented thebuyer and was authorized by him to sign the petition in support of 24-hour residential parking. Hesaid the new use of the building would be compatible with the residential neighborhood.

COUNCILOR WINTHROP responded that allowing the 24-hour resident parking on this area of thestreet would result in the non-resident vehicles being moved to other streets, which would result inmore requests for 24-hour sticker parking, and it would eventually propagate throughout the city.MAYOR WALUK said he shared concerns about the long-term effects of approving the request;however, it is allowed under the ordinance and the petition meets the requirements. COUNCILORDUNCAN responded that he would not support the ordinance because the lTC, which advises theCouncil, recommended against it.

MICHELLE DRUM, 25-29 School St., asserted that all the other streets in the area have 24-hourresident parking. COUNCILOR NAPOLITANO questioned the validity of that statement and wasadvised by the City Clerk that John Street, two blocks of Division Street, and Corne Street have 24hour resident parking, but other streets, including High and Prospect Hill Streets, do not. MS. MCCARTHY noted that the block on School Street being petitioned consists of nine houses, of whichonly four and one-half have off-street parking. COUNCILOR MC LAUGHLIN said he agreed withCouncilor Winthrop's statement that it is not just a one-street issue and said the entire "Hill Area"needs to be reviewed, and perhaps consideration be given to increasing the fine for sticker-parkingviolations to $100.

COUNCILOR NEVILLE, noting that the ITC cited the C&FS building as a reason to deny therequest and it has since been sold, moved that the matter be continued and in the interim be referredback to the lTC for reconsideration. Seconded by COUNCILOR NAPOLITANO.

The motion to continue the matter (to January 11,2012) was VOTED UNANIMOUSLY.

25. Communication #4530/11, re: Purchase and Sale Agreement for Carey School Property

COUNCILOLR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

26. Communication # 4531/11, re: Broadway Streetscape Conceptual Design Endorsement

MAYOR WALUK moved the communication be received and the accompanying resolution adopted.Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.

27. Communication #4532/11, re: Gutter Replacement Project at the Harbor Center (NewportArmory)

COUNCILOR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NAPOLOITANO and VOTED UNANIMOUSLY.

28. Communication #4533/11, re: Transfer of Funds -- Amendment of Contract for RoadwayRepairs at Waite's Wharf


COUNCILOR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.

29. Communication #4534111, re: Supplemental Agreement to Historic Paving Program forAdditional Sidewalk Repair Locations

COUNCILOLR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NAPOLITANO.

COUNCILOR NEVILLE asked if this would be moving funds from the Washington Square project.PUBLIC SERVICES DIRECTOR BILL RICCO responded it would not; it would only allow the Cityto use the same unit prices as those used for Washington Square.

The motion to approve was VOTED UNANIMOUSLY.

30. Communication #4535111, re: Supplemental Agreement to 2011 Sidewalk RestorationProgram


31. Communication # 4536/11, re: Waste Management Transfer Station Use Agreement


32. Communication # 4537/11, re: Extension of Contract with COMPLUS for Parking TicketManagement

COUNCILOR MC LAUGHLIN moved the communication be received and the accompanyingresolution adopted. Seconded by COUNCILOR NEVILLE and VOTED UNANIMOUSLY.

9:17 P.M. ADJOURNED AS COUNCIL AND CONVENED AS BOARD OF LICENSECOMMISSIONERS

BOARD OF LICENSE COMMISSIONERS

1. CONSENT CALENDAR (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETY UNLESSTHE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTED SUBJECTTO COMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)

• Communication from O'Charley's, Inc., d/b/a 99 Restaurant, 199 Connell Highway,re: Change in Officers (Receive and make part of their record)

CHAIRMAN WALUK moved the Consent Calendar be adopted. Seconded by COMMISSIONERNAPOLITANO and VOTED UNANIMOUSLY.

MINUTES OF THE COUNCIL MEETINGHELD DECEMBER 14,2011Page 13LICENSES & PERMITS

2. Application of Forty 10 North, LLC, d/b/a 41 0 North, holder of a Class BT alcoholic beveragelicense, through its sole members, Peter M. Borden and George W. Moore, to transfer 100%of the membership interest in Forty 10 North, LLC to 802 Partners, LLC , whose members areDorrance H. Hamilton (97%)and PGEM, LLC (3%), whose sole members are Peter M.Borden and George W. Moore. (Hearing)

• Communication from Neil P. Galvin, Esq., re: Bill ofIndebtedness of Behan Bros., Inc.,in the amount of$I,619,502.39.

CHAIRMAN WALUK moved the hearing be continued to the January 25, 2011, meeting. Secondedby COMMISSIONER WINTHROP and VOTED UNANIMOUSLY.

Application of Forty 10 North, LLC, d/b/a 41 0 North, holder of a Class BH alcoholic beverage license,through its sole members, Peter M. Borden and George W. Moore, to transfer 100% ofthemembership interest in Forty 10 North, LLC to 802 Partners, LLC , whose members are Dorrance H.Hamilton (97%)and PGEM, LLC (3%), whose sole members are Peter M. Borden and George W.Moore. (Hearing)

• Communication from Neil P. Galvin, Esq., re: Bill ofIndebtedness of Behan Bros., Inc.,in the amount of$I,619,502.39.

CHAIRMAN WALUK moved the hearing be continued to the January 25, 2011, meeting. Secondedby COMMISSIONER WINTHROP and VOTED UNANIMOUSLY.

4. Application of Tucker's Bistro, Inc., d/b/a Tucker's Bistro, 150-154 Broadway, first floor andsidewalk cafe, to transfer its Class BV alcoholic beverage license to Leinster, Inc. (ChelynnSheehan, sole stockholder, d/b/a to be determined, for the same premises. (Hearing)

COMMISSIONER MC LAUGHLIN moved the hearing be closed and the transfer granted, subject topayment of all bills of indebtedness. Seconded by COMMISSIONER NAPOLITANO and VOTEDUNANIMOUSLY.

5. Application of The Pier ofNewport, LLC, d/b/a The Pier, 1 West Howard Wharf, andoutdoor patios on the north and west sides ofthe building, to transfer its Class BV alcoholicbeverage license to N.A.J. Associates, LLC (Vincent Sandonato, sole stockholder) for thesame premises. (Hearing)

MAYOR WALUK moved the hearing be continued to January 11, 20 II. Seconded byCOMMISSISONER WINTHROP and VOTED UNANIMOUSLY.

9:19 P.M. ADJOURNED


/-/1-11

DATE:

- ',,-.....--)

I i; J :~-~:I i';~;; 1 --\ 1:,_1'" 'C_, "c": 1

City of Newport, Rhode Island '; 'I' '\APPLICATION FORA SPECIAL EVENT L~~E~SE[1rc '""7 2D11 \

1J-7-i/ \ \-e~l~~~~_jEVENT TITLE/TYPE:

LOCATION OF EVENT:

Date(s) of Event:

Hours ofEvent:

Printed Name: ~ C Title:' Yi, " (Jlrrl-

Address ofHolder of Event: I 1100 ./tQV\ v\\!E-clc:Wr)/'g.. tl!1idaJlth27ff} {0/

Business Telephone: G?lQGj' a58·~lc.(pJGzI Residence Telephone: [2!Ql~81-1-~

Is Organization Religious? LtV0 I

Is event to be on City, State, or Private Property? 1---l-l-LYIA~'-li=-!!~:lLl.J.,,::JL-- -J

Is there a charge for admission? I--¥P......L-...J

Holder of Event & DBA:

Is Organization Non-Profit? L-.....,.:;~.LJ

Signature of Property owner~~_~=~~~~~=~jE=~~f!-.~_E=~~=~=v?,='~--=-O~==:Printed Name of Property owner:1 tJ I .J / r

f [, {t/fu 6 A-!:p. A-'----- _

Name of Property Owner of Event Site:L-=~~~~;;\d!:~L.....lLIr..uv~cu.J.,'Ef--_---J

Will Event be Indoors or Outdoors?(Include Plan)

EVENT HOLDER ~1 iddfl1?JwvJ Ydl/('afbUnCoIIC{VJvt1JwAPPLICAnON FOR A SPECIAL EVENT LICENSE

(Page 2)

If Outdoors, will toilet facilities be pro~v:id:e=d?:....~[]===\=f\=== _If so, location of toilet facilities:(Include on plan)

Will a tent be erected?(Include on plan)

Expected Attendance:

Is parking available:

OI,..-"--G_

I 2}D"111

I I

COPY OF TENT PERMIT MUST BE ATTACHED.

Seating Capacity: 1__-;::====For how many vehicles?

CONCERT~ Is staging or platform required? 1

List types of musical instruments:

NO Amplification?

Amplification: ,'- _

1---"",6u",,--,\~~+\,_(}~'-"-'-',!oJ$,>-)~~(\.lW-(J'(-,-,D _

/

SPORTING EVENT w:n::J Type: 1 _

Set-up Dates (Sporting events only): 1 _

PLAY I N[] If yes, what type:

Type: 1'--- _

CARNIVAL Lif-l.O,-- __C_IR_C_U_S~=I\(=O=~_W_i_ll_th_e_re_b_e_a_ni_m_a_lS_?~I:=AJ=()=-I _If yes, types of animals:

SHOW OR EXHIBITION: []]]

OTHER (describe) 1'-- _

Are required approvals attached, e.g., State, Recreation Dept.?

Is a street closing being requested?

Will food be prepared on the premises?

If so, is Health Dept. Inspection Approval attached?

1 --

1===:;-_1_-

EVENT HOLDER.A/'j) (-e ~W ) eAvcc~ f,'Ci'J1 0:/((Q };"rn(r~APPLICATION FOR A SPECIAL EVENT LICENSE

(Page 3)

If yes, will you be applying for a Class F or F-l Liquor License?

Do you have State Police Approval?~

Item to be Furnished

Will LIQUOR be served? Qj&J?LN~o_

If not, will anoth_er_'_s_li_c_en_s_e_b_e_u_S_e_d_? LW~j~=== _If so, whose? I~ S'CJdgxo

Will there be gambling, e.g., bingo, raffle, etc.?~

List Names of Vendors

For Retail Sales - Have you completed a "Promoter's Application For Permit to Operate a Show orEvent" with RI Division of Taxation? (Contact No.: 222-2957)

FIREWORKS

Do you or the pyrotechnic have Newport Fire Marshal approval?

Location from where fireworks will be shot:

Time fireworks will begin: 1 --' Duration: 1 _

NOTE: If fireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.If fireworks are for longer than 15 minutes, arrangements must be made for police

detail officers at sponsor's expense.

ROAD RACE, WALK-A-THON, ETC. On Roadway(s) On Sidewalk(s) CJHas notification been made to residents along the route? _Have temporary signs been posted? (Signs must be removed by the following day.)

SPECIFIC ROUTE:

tJ00X£f DI\T€ JAN, 1\ ( WlLCity ofNewport, Rhode Island

APPLICATION FOR A SPECIAL EVENT LICENSE;:;

DATE:/4- /,;;{ - //

EVENT TITLE/TYPE:

LOCATION OF EVENT:

Date(s) of Event:

Hours of Event:

D. 1 ~

PfL&~'50T

Signature of HolderofEvent:~~~~~~~~~~;~=~_-;========~

Printed Name::..G(2~~~~e~~=~~~~~:L~T~i~t1e~:~la~'&~n~V..6V~~X:~====::dAddress of Holder of Event:

Business Telephone: I%15- 7;;;.9:~ I Residence Telephone: Il ~c::'Is Organization Non-Profit?[71Ib I Is Organization Religious? I I1f'j

Is there a charge for admission? I 1170 I I IIs event to be on City, State, or Private Property? 1...!«~:c"""(&L<:z?!tZL'<Lvf;C!"""-",,,.-':--,_~ _

N='Ofl'roP",Yo~crOfE"~~<0 Lddi2:E#d:J~ j'

Signature of Property Owner: LI~_-f:=~=-O:C:~)i..r:~_~t===~ _

Printed Name of Property owner:[i' I_ ~117NL\ d. V'v\ • vn ~ c""tA--

Will Event be Indoors or Outdoors? I~d&YUJ I(Include Plan) . - _ .

EVENT HOLDER ~-!? rc..'APPLICATION FOR A SPECIAL EVENT LICENSE

(Page 2)

If Outdoors, will toilet facilities be provided?

If so, location of toilet facilities:(Include on plan)

--~

Expected Attendance: .

Will a tent be erected? I(Include on plan) -----

1__-

COPY OF TENT PERi'\iIT MUST BE ATTACHED.

Seating Capacity: IL- _

Is parking available: 1__--' For how many vehicles?

CONCERT Is staging or platform required? Amplification? IList types of musical instruments:

1 ----

DANCE __I DEEJAY Amplification: 1 _

SPORTING EVENT I~__Set-up Dates (Sporting events only):

Type: 1 _

PLAY

CARNIVAL

If yes, what type:

CIRCUS Will there be animals? 1__--"

Type: Ic....· -,..- _

If yes, types of animals:

SHOW OR EXHIBITION:

OTHER (describe) 1_. _




If so, is"Health Dept. Inspection Approval attached?

EVENT HOLDER £p'reAPPLICATION FOR A SPECIAL EVENT LICENSE

(Page 3)

Will LIQUOR be served?

If yes, will you be applying for a Class F cir F-1 Liquor License?

If not, will another's license be used?

Jf so, whose?

lLVD"""'-1_-1_-

Will there be gambling, e.g., bingo, raffle, etc.?·I/VO I Do you have State Police Approval? 1 _

List Names ofVendors Item to be Furnished

For. RetailSales - Have yOll completed a "Promoter's Application For Permit to Operate a Show orEvent" with RI Division of Taxation? (Contact No.: 222-2957)

FIREWORKS

Do you or the pyrotechnic have Newport Fire Marshal approval?


I

Time fireworks will begin: 1 _ Duration: 1'- _

NOT'E: Iffireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.If fireworks are for longer than 15 minutes, arrangements must be made for police


ROAD RACE, WALK-A-THON, ETC. On Roadway(s)'c=J On Sidewalk(s) c=JHas notification been made to residents along the route? _Have temporary signs been posted? (Signs must be removed by the following day.)

SPECIFIC ROUTE:

EVENT TITLE/TYPE:

(-11-/~City ofNewport, Rhode Island ') ':," Oi

APPLICATION FOR A SPECIAL EVENT LICENSE.'1J P'n. 2 'k .fj I '1 IV/( lj.

DATE: __~_'<::-_1-,--:c::dc..:O=-'':...t'f _

I h ,:;::~ I 5;.; ~'1 ~!I'/ &,;U.Q Ft- M <,,4 ILOCATION OF EVENT:

Date(s) of Event:

Hours of Event:

Holder of Event & DBA:

1====:J..8=J,:£=~=&=;2.LJ=IL=================11 (,_:-3-,-6_,_',-,P_\_<lC>_f'_~ 1

1__I\,(_U'_.s_e_u_""-_<!>_"'-_~_4L_'_q_'<_1'_"+-_+1_'_f'-I_SH__N_I_·~_'r._"'_"Y 1

Signature of Holder of Event: I /[/;-rL~- ~..4 I

Printed Name: I t///UctfJV7 .:J; /-f/l-N,:;u/LJ 1 Title: I f'M5'!P£N 7 I

Address of Holder of Event: I p W~(IVN'tJ fIJi£.- f//{.1.L)j')4:7bIl/<U IL:Z:::.(rz-i~ I

I <;Cd <>~tJ6/1 I C¥7 -''''''"'0 IBusiness Telephone: ~ 7 0". Residence Telephone: L....=:o__--o:::.:.,·=-- _

Is Organization Non-Profit? I y~.5 Is Organization Religious? N6

Is there a charge for admission? I ~+'J I Iff1--lu'l-k..Is event to be on City, State, or Private Property? _---' ....J

Name of Property Owner of Event Site: I 5.4LI/.f tLnfi,IM t////fiJ,nt.f/1'y OC/I,f( f/Jfriv-l-,.,

Signatnre of Property Owner: .~~~~;~~1~~~~2/:::~~=~~~Z~S;~J-tC"l:::

Printed Name of Property Owner:

Will Event be Indoors or Outdoors?(Include Plan)

EVENT HOLDER _

APPLICATION FOR A SPECIAL EVENT LICENSE(Page 2)

If Outdoors, will toilet facilities be provided?

If so, location of toilet facilities:(Include on plan)

--~

Will a tent be erected?(Include on plan)

Expected Attendance: .

Is parking available:

COpy OF TENT PERtWIT MUST BE ATTACHED.

Seating Capacity: 1 _

For how many vehicles?

CONCERT Is staging or platform required? '--- I .Amplification? 1 -'1

List types of musical instruments:

I__~--,----__----

DANCE I DEEJAY Amplification: I_~Y?""-__--J

SPORTING EVENT I---Set-up Dates (Sporting events only):

Type: 1'-- _

PLAY

CARNIVAL

Ifyes, what type:

CIRCUS Will there be animals?

Type: 1_· _

If yes, types of animals:

SHOW OR EXHIBITION:

OTHER (describe) 1_. _




If so, is"Health Dept. Inspection Approval attached?

V'f')'

EVENT HOLDER -=-::::-::-:::-:-c:=::-::-::-c::-====:-::-:=c::::APPLICATION FOR A SPECIAL EVENT LICENSE

(Page 3)

Will LIQUOR be served?

If yes, will you be applying for a Class F or F-l Liquor License?

If not, will another's license be used?

1 y~s

I we>

.1 Y~5

If so, whose?

Will there be gambling, e.g., bingo, raffle, etc.?·I· ;Vo

List Names of Vendors

Do you have State Police Approval? 1 _

Item to be Furnished

For Retail Sales - Have you completed a "Promoter's Application For Permit to Operate a Show orEvent" with ill Division of Taxation? (Contact No.: 222-2957)

FIREWORKS

Do you or the pyrotechnic h'!ve Newport Fire Marshal approval?


I

Time fireworks will begin: I ---J Duration: 1 -'

NOTE: If fireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.If fireworks are for longer than 15 minutes, arrangements must be made for police


ROAD RACE, WALK-A-THON,ETC. On Roadway(s) [=:=] On Sidewalk(s) c::=JHas notification been made to residents along the route? _Have temporary signs been posted? (Signs must be removed by the following day.)

SPECIFIC ROUTE:

1~1f-1()'"

CITY OF NEWPORT, RHODE ISLAND

Application for Arcade/Jnke Box or Mechanical Amusement Device License

DATE:TO THE HONORABLE COUNCIL OF THE CITY OF NEWPORT:

Applicant: __~df--l·t,+-lt:E>i:k",,-a---,J!&,L··tLLltad4(!f)J2ltlJ~A:.,<LL11(,L;'c-=-__-,-: _-"~ , V (individual, finn or corporation)

Place of Birth: ~-----,_=__

Business Address: //()& ItWlJ lna/!/I~!J;f

Address (conL): ~(dhncf (f..jJ OrO#

Telephone: t:,ltd-- <-;;//-7,3&0,

Date of Birth: _ Age: ---

\\

i•. J

If partnership or corporation, give names and addresses of all officers and stockholders:Name Address:-$ .~ ~ L"-dt, C· ffJ"'L.......lJ Nt; IJlPoW~ ~?/#itlJ.lir) ._ (~«/J.,(J(to:;=tb~ )S {j)tff.~ArJhIh1$I o,m; 9

Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) of the applicantand all persons having any interest in the business of the applicant (attach separate sheet, ifnecessary)

o

__LI__ (filing fee required for each location)

TOTAL NUMBER OF MACHINES:

TOTAL NUMBER OF LOCATIONS:'f)

Filing Fee(s) $25 each: _----"'''~\'"-CL)·_{}-·_

I

I hereby certify that the above information given byMe is true and correct to the best of my knowledge

,Signature of Applicant: ---+---,¥-""",§---H+Zl---'-g-7"'-;;I'~~

Print Name of Applicant:

\0,00Total License Fee(s) $ ~ Date Paid _

License issued by City Clerk: Date Issued: Initials: _

Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 11412001 2:57 PM

Page -l- of-l-CITY OF NEWPORT, RHODE ISLAND

Application for Arcade/JukeBox or Mechanical Amusement Device License (continued)(individual machine identification)

DATE: R-S-IJ

Applicant: Atlas Vending Inc ----,\(individual, fi or corporatiOn)~

Name of Business where machine(s) is(are) located:

- __......C.!C&,'~ DyuL C2pf.0>{o/D/B/A of Business: Atlas Vending Inc

L'rJC! /"p dL-i. !+~. IVet,,~ RtJf- '= (;>7>'-?~/ PJ4-

Size and Description of Business Premises: ---...ll=..*'j""tII'l.t."':7":::"/'-'''=-._. _

Description of Machines: Use additional sheet(s), if necessary,

For Mechanical Features, use Pinball, Video, etc,

Type of MachineIName Mechanical Features Serial Number

/;;;09 /

Y:\MechanicalAmusements\2009 Renewal\AppMechanicaIAmuse.doc Created on 114/2001 2:36 PM

I-"I(-'~CITY OF NEWPORT, RHODE ISLAND

Application for Arcade/Juke Box or Mechanical Amusement Device License

TO THE HONORABLE COUNCIL OF THE CITY OF NEWPORT:DATE: ;~ltr/IL

Applicant: -t-1w;:lif.,)1)L~lK.)...l.Ct::.1.J~U'S!.K.'.,#t<:;,cJL,QU:.fLLJ.....J£.a... _

Business Address: J.' J,fif1,I~\/(1I3-!1 "5rf?I3..[3:-,r

Address (cont.): tIr:=:!l1!fJ7;/rr; f\ r Q,'a,5('-(V P":'!'

Telephone: (yO!) <t<f/f-(J'?cq ,f;)~'Date of Birth: r::;4.t,j,t!> Age,--57 Place of Birth: JcIiJ.!2~+tLZ...LIG..u:.u1/",,1t!;L<12:""·Ld-l~144f'-----If partnership or corporation, give names and addresses of all officers and stockholders:

Name Address:

fb..Vi f) Mlv../i'I} Nc-

--J&.Wi In /YA fir\/t>6"! CIeot. ll€f' .

Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) ofthe applicantand all persons having any interest in the business of the applicant (attach separate sheet, if necessary)

tUNIfTOTAL NUMBER OF MACHINES: --l---TOTAL NUMBER OF LOCATIONS: ------l-- (filing fee required for each location)

Filing Fee(s) $25 each: a-5 - J!2d I2..1 1\( Il rJl-1llI hereby certify that the above infonnatio~~~~Me is true and correct to the best ofmyk~

Signature of Applicant: ~-.4~{:.)~~a'...~~~~"----

Print Name of Applicant:.

Total License Fee(s) $~.. ~. ~ Date Paid _-'--.-~'.-,+.~. ~

License issued by City Clerk: _ Date Issued: _ Initials: _

Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 11412001 2:57 PM

Page -l-- of-4-CITY OF NEWPORT, RHODE ISLAND

!~//'5flJDATE:

Application for Arcade/Juke Box or Mechanical Amusement Device License (continued)(individual machine identification)

Applicant: Friendly Sons ofNewport Social Club, Inc. _(individual, finn or corporation)

D/B/A of Business: Friendly Sons ofNewport Social Club

Lo~ation: .0-7. S-f1t.a.I:" t, JI'5.l ( ;;7: I'IJ::wY:;<j Rr R,;r-: C?&'?i6

Size and Description of Business Premises: O't1Acf/ "<]&./'evt---,U,,,-·.ft-l.L"L'~bL---------

Description of Machines: Use additional sheet(s), if necessary.

Fo~ Mechanical Features, use Pinball, Video, etc.

TYA:fM~ine/Name

~ l {fl/5lfP!<.- _Mechanical Features

e~Uf OeSerial Number

{i"8'l<i7

Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaIAmuse.doc Created on 11412001 2:36 PM

{- / I-d-o1.2-CITY OF NEWPORT, RHODE ISLAND

Appiication for Arcade/Juke Box or M~chanical Amusement Device License

07.."'<., )q;2.1

I...Uv (uN

Po RTSi"VIQ uT7i

TO THE HONORABLE COUNCIL OF THE CITY OF NEWPORT:~AT~i; (C [!; II' \\ff:, T'i!I!:!~It, "L,'

o i! i!A I· t • 'EoJ'p"''''-( m".s I /" roO '-g'pp Ican : __---'-'rv'-..:-=::..L.-"U'-'-,.:::..J~_ _'_u.;;v.~2'-~=_:'L.-='==-----_t8'-j,),if--Uf,"[\,- 0 2011 ,:,

(individual, finn or corporation)i

-l-i'\;--'J:' T'- _.....1

... ,.. _.",_.,~~_.~!r, li~'- ,oJ:Business Address:

Address (cont.):

Telephone: __-"3::..'-1:,,,'.....6"-''5"'''-'''3'''(0::..J-''0::,- _

Date of Birth: _ Age: _ Place of Birth: _

If partnership or corporation, give names and addresses of all officers and stockholders:Name Address:

W 11.Llff-N\ ;:r CA~ A G-I AIJI$ GR.I

Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) of the applicantand all persons having any interest in tlie business of the applicant (attach separate sheet, if necessary)

f\Jo/Jr£

I

TOTAL NUMBER OF MACHINES:

TOTAL NUMBER OF LOCATIONS: I (filing fee required for each location)

Filing Fee(s) $25 each: 25 - lA--r-5 DEC 2020n

Ihereby certify that the above infonnation given byMe is true and correct to the best of my knowledge

Signature of Applicant: ---,w=--,Q9-.>£:-\-7f---G.=._~"",*o=---Print Name of Applicant: WiLL/AM.

Total License Fee(s) $_7'-',-LS Date Paid _

License issued by City Cler!c Date Issued: Initials: _

Y:\McchanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 1/412001 2:57 PM

Page +--- of ---LCITY OF NEWPORT, RHODE ISLAND

Application for Arcade/Juk~ Box or Mechanical Amusement Device License (continued). .(individual machine identification)

DATE:

Applicant: N.ewport Music Company, Inc. ,,-(individual, firm or corporation)

Name of Business where machine(s) is(are) located?

PtcDTEC,T1 Vic C L...U (3

D/B/A of Business:

Location:

Newport Music Company, Inc.

Size and Description of Business Premises: _

Description of Machines: Use additional sheet(s), if necessary.

For Mechanical Features, use Pinball, Video, etc.

Type of Machine/Name

R-t13Mechanical Features

-JU \:-E BM-Serial Number

'-178'" I

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CITY OF NEWPORT, RHODE ISLANp

APPLICATION FOR TATTOOING LICENSE

NEW RENEWAL~

PARLOR__ OWNER/OPERATOR L INDIVIDUAL ARTIST

o w lIIe ~'-- ,je III VI i f''er eli111(' /.1 Gouet··~"VI

NAME: !II (Jet 1('it ll"(individu~I.partnership,

(£1 TELEPHONE NO,02'b<fO

I "ADDRESS: '_-----:,,-----.,,--__~ TELEPHONE NO. _(local)

PLACE OF BIRTH: G (ouce~+ey, Mit BIRTH DATE: 7 ~ 55 - (q '7 r.f AGE:]?

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IfPartnership, name and address of all partners or Ift?porat1Qii{ name and address of all officers and stockholders:NAME(S) ADDRESS(ES)

I efAMifev Q:..L1etc',fJ'/A ~&3 Sid Iwtl+c:V /:Z.J, SC11rf/..1~'e{"/ tt-I Oi!.'l"

]JiM C2t~Y (Yl1t'V"'h'VI

Does the app~ or any personW:,ith a,n i,nterest in the'business ofiheapP,licant have any arrest record?Circle One:~ YES (see A1TACHMENT) If Yes, Attach a Complete list of all prior arrests and allconvictions (whether felonies orll1isdeameanors) of any party.

ADDRESS OF BUSINESS: '-/-L( @ro4J VVM Newl?ovJ= /ZI OZJ?I.{Or rD/B/A OF BUSINESS: A-YJOl1ov S'f-e41A1\ TqHoo Gqllt"~

TELEPHONE NO, OF BUSINESS: yo I: ?JY 7 ~'4-IC;-;;

Signature ofApl'licant: '~,~. :' .'" ",.,

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HEALTH DEPARTMENT: =~"----,::--_--:::,,--:-:- DATE: _APPROVED__ DENIED__ Reason Denied: _

Action by Council ----------r

Date: _

Filing Fee: $) 5 Date Paid: DEC 132011 !~icense Fee: $

License Issned by: _ Date Issued: _

C:\My DocumelltsVOAN'S\departmeni\Fonner My Documents\Fonns\FonnsLicenseRelated\SampJeApplications\SampJeQtoZ\AppTattooParJol'lndividual.docJanuary 14,2003

f2

Last printed 7/26/2011 10:27 AM

CITY OF NEWPORT, RHODE ISLANDDec. I, 2011-Nov. 30, 2012

License Number: 1271 CLASS: L

VICTUALINGLI~APf;~CATIONTO THE HONORABLE COUNCIL: Qz:;-uW' ( CI i I '1.-- DATE: I

D/B/A Kilwin's Chocolates & Ice Creamt

LI<;:~~SED PREMISES: 262 Thames St. inclue in!lout~oo[i:pa~i?'lr~~rl~~~iir ;<If'~Uilding (addition of cooking/griIIi!,~;facilIties approved byZBOR')' \I~ IL! \', ":.. \ ... ....} I," .:"\ ! I ...... ( \ ·1' I . \ ,; ,

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OWNER (LLCj \\\II ·7 2011 \~::j 1Y/,) ! "Sailor's Sweet Tooth, Inc, The DEC .I, \ t, " n",\ . ,Corporation): \ hi, i:-/

\ 'T'; I Dr:l,

cv" \4'Owner Addressl L.,,, ,;iGt "

13 Palisade Ln. {j'ji'>;' \'','; I 1.;\ ,_., .L

City: I 1~ tate:T';;'···· ....IZiP:1

\ , ........_..Barrington 02806 .-.. .-,-.-'

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Owner Phone: 1_6_3_9_'1_1_6_4 1Busmess Phone. 1_6_3_9_.1_1_6_4 ...J

Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specifY below)

13 Pallisade Lane, Barrington, RI 02806

ILitter Rating from I Fast Food

L- City Clerk: L- ---'

DURATION: I Annual I (Annual is DEC 1 thl'll NOV 30) or if Seasonal (list dates): IL _Estimated monetary 1100000 Iinvestment involved:

Hours of Operation: III :OOam·11 :OOpm I

Do you have Extended Hours of Operation (i.e. 2:00 am till 6:00 am)? B if yes, specifY extended hours and days:

Hours: I I Days: I_n_o_n_e _

Is liquor license application being submitted by the applicant? 0 or will it be in the future? DDescription and/or rendering of architecture to be used (if changing). INITIAL~""": Attached? (YES?No) :•••••• :........" -

- - - - - - - .. - - - - - - - - - - - - - - - - - - - -DO NOT WRITE BELOW THIS LINE - - - • - - - - - - - - . - - - - - - - - - - - - -

Approved by Council _

Filing Fee:~ Date Paid: I DEC 0iliiilJ License Fee: 1 1Date Paid: COte 072011(~

Disapproved by Council _

Issued by Date _

Y:\1 ,iquo!"Vit\201 0 Rcnewal\ V1"1'20 IOApplicationMcrgc.doc

of2 Victualing License ApplicationLast printed 7/26/2011 10:27 AM

Owner:DBA:Location:

Sailor's Sweet Tooth,Kilwin's Chocolates &262 Thames St.

Inc, TheIce Cream

IfNEW establishment -or- if NOT already "on-file", PLANS must be provided.If new establishment, provide detailed Site Plan showing entire premises, interior, exterior, seating capacity, dumpsterlocation, and parking area.

Plans attached or on-file (YES or NO):

Current Seating: 1_° _

. \. =~............................................•:: & SIgnature:: _ :;..~: , :: :

Dumpster?~

ParkingAvailable?

Garbage Disposal:

Location:

ParkingLocation? I

Number: rg-I____________________ of Cars ~

Trash Receptacles? EJparking lot

Type/Odor Prevention:

Weight per pickup:

Number of Cans:

lid

])j\1r~;"""""""""""""

..I .

PRIVATEPICKUP?~ By Whom? I_w_as_te_ffi_a_na_g_e_ffi_e_n_t ---..J

.............INITIAL to acknowledge receipt ofLitter/Trash Info (if new) .............Type ofBUSINESS:

I confection & Ice Cream

IMi".'; $;•• Mi:til t'Mliit F&88ff8*8F8ii§ iiiiiiiiiiiWil

Your signature below indicates that you have reviewed the information on this two page form and agree that itis correct. Any change will require that a new application be filed with the City Clerk's office.

Signature ofApplicant:

......................................................................."...... . .

Phone #:

Print Name: I L11 ((I CA-v' tLu ff)/Lct/·,

Y:\] -iquorVit\20 I0 RenewaJ\V1'1'20 IOApplicationl\-1ergc.doc

December 18, 2011

Newport City Council43 BroadwayNewport, RI 02840

Dear Mayor & City Council Members,

"'.-:" ,',IJ

The Newport Saint Patrick's Day Parade Committee would like permission to vend atthis year's parade on March 17, 2011. We would like to receive the sole permits to vendat this event. In the past, we allowed vendors but they caused problems in that they solditems that they were not supposed to sell (Silly String and Poppers) and they interruptedthe flow ofthe parade.

We would like to get the permits to vend and set up two to four locations with runnerssubcontracting the work out to vendors that have been in contact with us. We feel that wecould control them better by limiting them to two and by controlling the permitsourselves. The vendors in tum will refund us for the permit fees and will make asubstantial donation which in the past we gave as a bonus to all local school bands whichwas in addition to their fee. Eventually we would like to have a scholarship which theParade Committee would award from fees generated from subcontracting vending. Lastyear we controlled the vending and subcontracted out to two vendors whom we closelywatched. Because we did not have a scholarship in place, we donated the money (inaddition to their normal fees) to, local school groups that participated. The committee didnot keep any ofthe money.

Thanking you in advance for your consideration.

:r~~. l~-'--"'Dennis P. SullivanParade Chairman(401)846-5081

MEMORANDUM

To: Mayor and Conncilors

Thru: Edward Lavallee, City Manager

.J!. /. 'J,From: Laura Sitrin, Director of Finance/~ ~

Date: December 29, 2011

RE: CAFR

Attached please find the June 30, 2011 Comprehensive Annual Financial Report(CAFR).

The CAFR has been submitted to the Auditor General and the Office of MunicipalAffairs as required by State law.

The CAFR includes the audited financial statements but does not include theaudited Single Audit of Federal Financial Assistance. That report will follow andwill contain a possible material weakness in controls at the school along with someminor non-compliance of grants for the schools. I will forward that report whenavailable.

The General Fund Balance of the City declined by $1,409,691 for the year endedJune 30, 2011. This was primarily ($1,394,439) due to the retroactive wagepayments for the firefighters. The balance ofthe reduction ($15,252) was due tounrealized revenues. Unassigned fund balance at June 30, 2011 was $7,646,392 or9.9% of general fund expenditures. There is an assigned fund balance of $864,852which is the balance of Lenthal sale proceeds.

The School Unrestricted Fund Balance was $202,464 and they have an assignedfund balance of $1,370,211 which is the amount appropriated by the SchoolCommittee for the FY12 school budget.

The City was required to implement governmental accounting standard 54 as ofJune 30, 2011. This changed the categories for fund balance reporting, and alsorequired that the property proceeds fund (Lenthal) and the community donationgift funds are combined with the general fund for reporting purposes.

I'll be happy to request a presentation from our auditors should you wish.

II1\I

••IIIII

~

III

•

COMPREHENSIVE

ANNUAL FINANCIAL REPORT

ofthe

CITY OF NEWPORT,

RHODE ISLAND

FOR THE YEAR ENDED

JUNE 30, 2011

PREPARED BY:

LAURA SITRIN, CPADIRECTOR OF FINANCE

COMPREHENSIVE ANNUAL FINANCIAL REPORT

FINANCIAL SECTION

TABLE OF CONTENTS

8

1

7

6

9

11

2'3

22

25

24

27

29

28

26

STATEMENT OF NET ASSETS - PROPRIETARY FUNDS .H

C BALANCE SHEET - GOVERNMENTAL FUNDS " ..

B STATEMENT OF ACTIVITIES , "

D STATEMENT OF REVENUES, EXPENDITURES AND CHANGESIN FUND BALANCES - GOVERNMENTAL FUNDS " " " .

AS OF AND FOR THE YEAR ENDED JUNE 30, 2011

A STATEMENT OF NET ASSETS " " , , , .

CITY OF NEWPORT, RHODE lSI .AND

INTRODUCTORY SECTION

E RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURESAND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TOTHE STATEMENT OF ACTIVITIES , ..

F STATEMENT OF REVENUES, EXPENDITURES AND CHANGES INFUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND ..

G STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUNDBALANCE - BUDGET AND ACTUAL - SCHOOL UNRESTRICTED FUND .

PRINCIPAL ELECTED AND APPOINTED OFFICIALS " " ..

TRANSMITTAL LETTER " "".."" " .

ORGANIZATIONAL CHART OF THE GOVERNMENT OF THE CITY OF NEWPORT ..

CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIALREPORTING FOR THE YEAR ENDED JUNE 30, 2010., " " " ..

EXHIBIT

MANAGEMENT'S DISCUSSION AND ANALYSIS " " ..

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS:

FUND FINANCIAL STATEMENTS:

1NDEPENDENT AUDITORS' REPORT , , "'"

III'

IIIIIIIIIIIIIIII

CITY OF NEWPORT, RHODE ISLANDTABLE OF CONTENTS (CONTINUED)

FUND FINANCIAL STATEMENTS (CONTINUED):

EXHIBIT

I STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUNDNET ASSETS - PROPRIETARY FUNDS................................................................................ 30

J STATEMENT OF CASH FLOWS - PROPRIETARY FUNDS 31

K STATEMENT OF FIDUCIARY NET ASSETS 32

L STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS 33

NOTES TO BASIC FINANCIAL STATEMENTS:

M NOTES TO BASIC FINANCIAL STATEMENTS 34

REOUIRED SUPPLEMENTARY INFORMATION

SCHEDULE OF FUNDING PROGRESS 84

SCHEDULE OF EMPLOYER CONTRIBUTIONS 86

SCHEDULE

SUPPLEMENTAL SClIEDULES

GENERAL FUND:

1 SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES -BUDGET AND ACTUAL 87

2 SCHEDULE OF EXPENDITURES AND OTHER FINANCING USES -BUDGET AND ACTUAL ,................................... 88

PERMANENT FUNDS:

3 COMBINING BALANCE SHEET - PERMANENT TRUST FUNDS 89

4 COMBINING STATEMENT OF REVENUES, EXPENDITURES ANDCHANGES IN FUND BALANCES - PERMANENT TRUST FUNDS 90

NONMAJOR GOVERNMENTAL FUNDS:

5 COMBINING BALANCE SHEET 91

6 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGESIN FUND BALANCES 92

II(

IIIIIIIIIIIIIIII


SUPPLJj;MENTAL SCHEDULES (CONTINUED) PAGE

NONMAJOR PROPRIETARY FUNDS:

7 COMBINING STATEMENT OF NET ASSETS............................................................................ 93

8 COMBINING STATEMENT OF RRVENUES, EXPENSES ANDCHANGES IN FUND NET ASSETS 94

9 COMBINING STATEMENT OF CASH FLOWS.......................................................................... 95

FIDUCIARY FUNDS:

10 COMBINING STATEMENT OF NET ASSETS OF PENSION AND OTHER POSTEMPLOYMENT BENEFITS TRUST FUNDS 96

11 COMBINING STATEMENT OF PRNATE PURPOSE TRUST FUNDS 97

12 AGENCY FUNDS - COMBINING STATEMENT OF CHANGES INASSETS AND LIABILITlES........................................................................................................ 98

13 COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PENSION AND OTHERPOST EMPLOYMENT BENEFITS TRUST FUNDS................................................ 99

14 COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PRNATE PURPOSETRUST FUNDS............................................... 100

15 COMBINING STATEMENT OF REVENUES, EXPENDITURES, ANDCHANGES IN NET ASSETS - NONEXPENDABLE SCHOLARSHIP FUNDS..... ..... ..... 101


STATISTICAL SECTIONTABLE

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

NET ASSETS BY COMPONENT .

CHANGES IN NET ASSETS .

FUND BALANCES, GOVERNMENTAL FUNDS ..

CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS ..

ASSESSED AND ACTUAL VALVES OF TAXABLE PROPERTY ..

PRINCIPAL PROPERTY TAXPAYERS ..

PROPERTY TAX LEVIES AND COLLECTIONS .

RATIOS OF OUTSTANDING DEBT BY TYPE ..

RATIOS OF GENERAL BONDED DEBT OUTSTANDING ..

LEGAL DEBT MARGIN INFORMATION ..

PLEDGED REVENUE COVERAGE ..

DEMOGRAPIDC AND ECONOMIC STATISTICS .

PRINCIPAL EMPLOYERS ..

FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEESBY FUNCTIONfPROGRAM .

OPERATING INDICATORS BY FUNCTIONfPROGRAM ..

CAPITAL ASSET STATISTICS BY FUNCTIONfPROGRAM ..

102

103

105

106

107

108

109

110

111

112

113

114

115

116

117

118

IntroductorySection

IIIIIIIIIIIIIIIIIII

THE CITY OF NEWPORT, RHODE ISLAND - AMERICA'S FIRST RESORT

December 20, 2011

To the Honorable Mayor, Councilors, and Citizens of the City of Newport, Rhode Island:

State law requires that all general-purpose local governments publish within six months of the close ofeach fiscal year (June 30) a complete set of financial statements presented in conformity with generallyaccepted accounting principles (GAAP) and audited in accordance with generally accepted auditingstandards by a firm of licensed certified public accountants. Pursuant to that requirement, we herebyissue the comprehensive annual financial report of the City of Newport, Rhode Island as of and for thefiscal year ended June 30, 2011.

This report consists of management's representations concerning the finances of the City of Newport,Rhode Island. Consequently, management assumes full responsibility for the completeness and reliabilityof all of the information presented in this report. To provide a reasonable basis for making theserepresentations, management of the City of Newport, Rhode Island has established a comprehensiveinternal control framework that is desigoed both to protect the government's assets from loss, theft, ormisuse and to compile sufficient reliable information for the preparation of the' City of Newport, RhodeIsland's fmancial statements in conformity with GAAP. Because the cost of internal controls should notoutweigh their benefits, the City of Newport, Rhode Island's comprehensive framework of internalcontrols has been desigoed to provide reasonable rather than absolute assurance that the financialstatements will be free from material misstatement. As management, we assert that, to the best of ourknowledge and belief, this financial report is complete and reliable in all material respects.

The City of Newport, Rhode Island's fmancial statements have been audited by CCR LLP, a firm oflicensed certified public accountants. The goal of the independent audit was to provide reasonableassurance that the financial statements of the City ofNewport, Rhode Island for the fiscal year ended June30, 2011 were free of material misstatement. The independent audit involved examining, on a test basis,evidence supporting the amounts and disclosures in the financial statements; assessing the accountingprinciples used and significant estimates made by management; and evaluating the overall financialstatement presentation. The independent auditor concluded, based upon the audit, that there was'reasonable basis for rendering an unqualified opinion that the City of Newport, Rhode Island's financialstatements as of and for the fiscal year ended June 30, 2011, are fairly presented in conformity withGAAP. The independent auditors' report is presented as the first component of the financial section ofthis repOli.

The independent audit of the financial statements of the City of Newport, Rhode Island was part of abroader, federally mandated "Single Audit" desigoed to meet the special needs of federal grantoragencies. The standards governing Single Audit engagements require the independent auditor to reportnot only on the fair presentation of the fmancial statements, but also on the audited government's internalcontrols and compliance with legal requirements, with special emphasis on internal controls and legalrequirements involving the administration of federal awards. These reports are available in the City ofNewport, Rhode Island's separately issued Single Audit Report.

GAAP require that management provide a narrative introduction, overview, and analysis to accompanythe basic financial statements in the form of Management's Discussion and Analysis (MD&A). Thisletter of transmittal is desigoed to complement MD&A and should be read in conjunction with it. TheCity of Newport, Rhode Island's MD&A can be found innnediately following the report of theindependent auditors.

. I -

City Hall, 43 Broadway, Newport, RI 02840-2798Telephone 401-846-9600 --- Fax 401-848-5750

Profile ofthe Government

The City of Newport, Rhode Island (City), founded in 1639, incorporated in 1784 and re-chartered in1853, is located at the southern end of Aquidneck Island in Narragansett Bay, about 30 miles southeast ofRhode Island's capital of Providence. The City is bounded by the Atlantic Ocean on the east and southand Narragansett Bay on the west. The City is 11 square miles in size, with 7.7 square miles of land and3.3 square miles of inland water. The City has a year-round population of about 25,000, which growssubstantially during the summer months. The City is also visited by over 4,000,000 people annually.

The City operates under a Home Rule Charter providing for a council/city manag@r form of government.There is a seven-member City Council serving two-year terms, headed by its Chairperson, who is electedby the at large City Councilors and also holds the title of Mayor. Four of the Councilors are elected atlarge and three from voting wards. All legislative powers of the City are vested in the City Council by theCharter, including the ordering of any tax, making appropriations, and transacting any other businesspertaining to the financial affairs of the City. The City Council is also responsible for passing ordinances,adopting the budget, appointing connnittees and hiring the City Manager, City Solicitors, MunicipalJudges and Canvassing Clerk. The City Manager is responsible for carrying out the policies andordinances of the City Council, for overseeing the day-to-day operations of the government, and forappointing all other employees.

An elected seven-member School Connnittee, all at large and serving two-year terms, is vested withautonomous legislative authority over the public school system. The School Connnittee appoints theSuperintendent of Schools as the chief executive officer for the school system. The school systemprovides elementary and primary education to City residents and vocational programs to other NewportCounty residents.

Municipal services include public safety; potable water and wastewater collection, treatment anddistribution; solid waste and recyclables collection and disposal; street and sidewalk maintenance; beach,harbor, recreation, tourism and parking operations; and plauning, zoning and economic developmentfunctions.

The accompanying financial statements present the primary government and its component units. Acomponent unit is a legally separate organization for which the elected officials of the primarygovernment are financially accountable or for which the nature and significance of its relationship is suchthat exclusion would lead the primary government's fmancial statements to be misleading or incomplete.The City identifies and includes The Newport Public Library as a component unit. Additionalinformation on this agency can be found in Note I in the notes to the financial statements.

The annual budget serves as the foundation for the City's financial planning and control. Alldepartments, the Newport Public Schools and the Newport Public Library are required to submit requestsfor appropriations to the City Manager by May 14th of each year. The City Manager uses these requestsas the starting point for developing a proposed budget. The City Manager then presents the proposedbudget to the City Council for review no later than 45 days prior to June 30. The Council is required tohold 2 public hearings on the proposed budget and to adopt a final budget no later than June 30, the closeof the City's fiscal year. The appropriated budget is prepared by fund, function (e.g. public safety) anddepartment. Department heads may make transfers of appropriations within a department with CityManager approval. Transfers of appropriations between departments, however, require the approval ofthe City Council. Budget-to-actual comparisons are provided in this report for the general fund and theschool unrestricted fund.

- 2 -

IIIIIIIIIII'IiIIIIIII

Factors Affecting Financial Condition

The information presented in the frnancial statements is perhaps best understood when it is consideredfrom the broader perspective of the specific environment within which the City operates.

Local economy

From its early years when commerce involved the whale-oil trade, to today's highly sophisticatedresearch in electroni.c submarine warfare, the seaport has continued to playa vital role in Newport'seconomy. The U.S. Navy, beginning with the founding of the Naval War College in 1884, influenced thedevelopment of the City and continues to do so as one of the major contributors to the local economy.

Newport's location, natural and cultural resources, and sense of history are responsible for the growth oftourism into a primary source of revenue. The third largest economic factor in Newport, the servicesector, benefits from both the defense and tourism industries. As the State's principal tourist center andresort community, Newport is visited annually by millions of tourists who attend special events, sail andview the City's mansions and other attractions. The City's popularity has stimulated significant privateinvestment in retail shopping facilities, hotels, timeshare units, restaurants, clubs and other touristoriented enterprises.

The personal income per capita for Newport County is $50,290 compared to .$42,095 and $39,945 forRhode Island and the United States, respectively. The unemployment rate is 8.6% compared to the stateunemployment rate of 10.4%. The median selling price of an existing home in 2011 is $317,500, anamount that has remained flat in the last 24 months. The City is attracting older retired residents andempty-nesters as well as tourists. The value of property has declined due to the poor housing market andthe national and local economy. However, property values have not declined to the extent that they havein other parts of the state and country due to the City's proximity to the Narragansett Bay and AtlanticOcean. The tourist industry recovered somewhat in 20 II and is expected to continue to grow.

Long-termfinancial planning

The City was awarded a federal grant in FY20 II to help evaluate redevelopment options for excessedNavy property including the old naval hospital. A separate island-wide commission has been establishedto develop plans for the excessed property. The City administration and Council are also evaluating'ideas for renovation in the Broadway and Long-Wharf areas. These renovation and developmentinitiatives include plans to address parking and traffic issues.

Long-term financial planning includes significant capital renovation and additions in both the Water andWater Pollution Control (sewer) funds in response to new state and federal water quality standards anddeteriorating buildings and systems. The City is in the process of awarding a design-build contract for thereplacement of the Lawton Valley Treatment Plant and significant long-term improvements to the StationI Water Plant in order to comply with new federal drinking water standards. The cost associated with thisproject is approximately $85MM.

The City is developing a long-term Combined Sewer Overflow (CSO) plan and has undertaken andfinanced several capital projects in the last year. Total costs related to future improvements are unknownat this time. Funds will likely come from a variety of sources including state subsidized revenue bonds,grants, and rates. The City is also in the process of building a new elementary school on the site of anexisting school. The proposed cost is $30MM. It is anticipated that there will be operation savings in thefuture because all elementary schools (4) will be consolidated into the new school.

- 3 -

Financial Policies

The City has a set of Council approved fmancial policies that were developed to ensure that financialresources are well managed and available to meet the present and future needs of the citizens of the Cityof Newport. Financial policies have impacted decisions in both the year under audit (FY2011) and futureyears.

One key policy is that budgets must balance which means .hat budgeted current revenues must be equal toor greater than budgeted current expenditures in governmental funds; and revenues and other sources ofcash must equal expenditures and other uses of cash in the enterprise funds. In conjunction with this is apolicy that revenues must be increased or expenditures decreased in the same fiscal year that deficitsappear. A third budget policy states that significant one-time revenues shall only be used for one-timeexpenditures.

The City Council is required by law to adopt balanced budgets although at times fund balance isappropriated for a specific use. Fund balances were appropriated in both the school unrestricted fund andthe parking fund in FY20 II. The school committee appropriates fund balance in order to balance theschool budget; however, they often do not use most of the appropriated fund balance. The City Councilapproved an appropriation of parking fund net assets in the amount of $1,,500,000 to be transferred to theWater Pollution Control Fund to offset one-time capital improvements. .

The City Council approved a mid-year budget adjustment to offset higher than anticipated overtime costsin the fire department. The net adjustment was a reduction of $198,200 to the general fund budget.

Other financial policies deal with debt. These policies state that annual general fund debt serviceexpenditures shall be less than 9% of annual general fund expenditures. The actual general fund debtservice expenditures were significantly less than 9%.

A second debt policy says that the term of any bond issue shall not exceed the useful life of the capitalproject/facility or equipment for which the borrowing is intended, The City borrowed money duringFY20 II to fund water pollution control fund capital improvements. The amortization of the bond is lessthan the expected useful life of the improvements.

There are reporting compliance policies that require the City administration to provide budget to actualreports to the City Council on a montWy basis and to provide quarterly budget, actual and projectedrevenues and expenditures to the State Office of Municipal Affairs. The City administration compliedwith these policies during FY20 II.

Pension and other postemployment benefits

The City sponsors two single-employer defined benefit pension plans for police and fire employees. Eachyear, an independent actuary engaged by the pension plans calculates the amount of the annualcontribution that the City must make to the pension plans to ensure that the plan will be able to fully meetits obligations to retired employees on a timely basis. As a matter of policy, the City fully funds eachyear's annual required contributions to the pension plans as determined by the actuary. The City alsofully funds the calculation by the actuary of the annual amortization of the unfunded actuarially accruedliability. The liability is being amortized over a closed 30-year period. The City is in the 21st year(declining to I). The plans are currently funded at 40% for the fire plan and 57% for the police plan.

The City provides pension benefits for its non-public safety employees (except teachers) through a statewide plan managed by the State Treasurer. Newport teachers are members of the State of Rhode Island

- 4 -

Additional information on the City's pension arrangements and postemployment benefits can be found inNotes V B. and V C. in the notes to the basic financial statements.

The preparation of this report would not have been possible without the efficient and dedicated services ofthe entire staff of the finance department. We would like to express our appreciation to all members ofthe department. Credit also must be given to the Mayor and City Council for their unfailing support forachieving and maintaining the highest standards of professionalism in the management of the City ofNewport's fmances.

Employee Retirement System. State-hired actuaries determine the funding level and unfunded actuariallyaccrued liability for each individual participating employer. The City is 60% funded in the State'smunicipal employees' retireIIl:ent plan. The State of Rhode Island General Assembly recently enactedlegislation that significantly changes the pension plan for participants in the State Municipal EmployeesPlan and the State Teachers Plan. The changes are expected to reduce the long-term liability by about50%. These changes are not reflected in the June 30, 2011 footnotes and required supplementaryinformation.

- 5 -

Laura L. Sitrin, CPADirector of Finance

The City provides' postretirement health coverage for all vested retirees, certain dependents andbeneficiaries and life insurance benefits to police retirees. Vesting and participation is determined bybargaining contract and varies by length of employment and type of employment. As of June 30, 2011,719 retirees were eligible to receive health insurance benefits, which are currently fmanced on a pay-asyou-go basis. The actuarial calculation of the combined municipal and school liability as of June 30,2011 is $150MM. The City has established and is funding a trust to accumulate assets for the payment ofother post-employment benefits in the future. Assets of $20MM have been accumulated as of June 30,2011. Benefits will not be paid from the trust until such time as City management feels that sufficientassets are available to begin paying benefits. Retiree benefits and various options are cun'ently beingstudied in order to reduce the liability.

~e ec ully su mitted,

. ~-':t7:fJ4P"'V

Edward F. LavalleeCity Manager

IIIIIIIIIIIIIIIII'II

THE CITY OF NE WPOR T, RI

ation

ent

ance

Mgrot.

CITIZENS OF NEWPORT

CITY COUNCIL

I II City Solicitor I I City Manager I I Canvassing I

Human Resources Recreation,

~ Recreation Programs

Economic City ClerkDevelopment

- Maritime Fund ~ Council Docket & Minutes- Easton's Beach Fund ~ Licenses & Vital Statistics

- Parking Fund - Probate Court

-Tourism - Land Evidence

Police FireDepartment Department

.

M Administrative & Maintenance Services - Administration & Mamten- Unifonn Patrol Services - Inspection & Alarm• Criminal Inve!rtiaative Service..o;; • Firefil!htim? Relicue & Educ

,

Department of FinancePublic Services

- Budgetary Control, Cash- Roads & Sidewalks and Reporting- Engineering/Operation Services • Municipal Court Clerk- Clean City Program • Tax Assessment- Facility and Fleet Maintenance • MIS• Equipment Operations • Collections• Traffic Control • AccountingIPayroll- Trees and Grounds - PurchasinglRisk Managem

Planning, Zoning, DepartmentDevelopment & of Utilities

Inspections

II

IIIIIIII

I

II.'i

I

- Planning Services~ Zoning Enforcement~ Community Development~ Building Inspection Srvs.

- 6 -

- Water Fund-Water Pollution Control


PRINCIPAL ELECTED AND APPOINTED OFFICIALS

Elected Officials:

Honorable Stephen C. WalukCharles Y. DuncanJustin S. McLaughlinKathryn E. LeonardHenry F. WinthropJeanne Marie NapolitanoNaomi L. NevillePatrick K. KelleyThomas S. PhelanDr. Charles P. ShoemakerRebecca BolanSandra J. Flowers, Ph.D.Robert J. LearyJo Eva Gaines

Principal Appointed Officials:

Edward F. LavalleeLaura L. Sitrin, CPAJohn H. Ambrogi, EdD.John MileyJoseph J. Nicholson Jr.Julia ForgueWilliam RiccioPaige BronkGary SilvaPeter Connerton

Mayor1sl Ward Councilor2nd Ward Councilor, Vice-Chair3rd Ward CouncilorCouncilor At LargeCouncilor At LargeCouncilor At LargeSchool Committee ChairSchool CommitteeSchool CommitteeSchool COmnlitteeNice ChairSchool CommitteeSchool CommitteeSchool Committee

City ManagerDirector of FinanceSuperintendent of SchoolsSchool Business ManagerCity SolicitorDirector of UtilitiesDirector of Public ServicesDirector of PlanningPolice ChiefFire Chief

- 7 -

IIIIIIIIIIIIIIIIIIiI

Certificate ofAchievementfor Excellence·

in FinancialReporting

Presented to

City ofNewportRhode Island

For its Comprehensive Annual

Financial Report

for the Fiscal Year Ended

June 30,2010

A Certificate ofAchievement for ExceUence in FinancialReporting is presented by.the Government Finanoe Officers

Association of the United States and Csnada togovernment units and public employee retirementsystems whose comprehensive annual financial

reports (CAFRs) achieve the higheststandards in government accounting

and financial reporting.

President

Executive Director

·8-

IIIIIIIIIIIIIItIIIiI

FinancialSection

We have audited the accompanying financial statements of the governmental activities, the businesstype activities, the aggregate discretely presented component unit, each major fund, and the aggregateremaining fund information of the City of Newport, Rhode Island (the "City"), as of and for the yearended June 30, 2011, which collectively comprise the City's basic financial>statements, as listed in theaccompanying table of contents. These financial statements are the responsibility of the City'smanagement. Our responsibility is to express opinions on these financial statements based on our audit.

IIIIIII

Certified Public Accountants & Business Advisors

Members of the City CouncilCity ofNewport, Rhode Island

INDEPENDENT AUDITORS' REPORT

50 Exchange Terrace

Providence, RI 02903

401.274.1200

401.274.1760 fax

www.ccrUp.com

IIIIII,

I

We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica and the standards applicable to fmancial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States. Those standards require that we plan and performthe audit to obtain reasonable assurance about whether the fmancial statements are free of materialmisstatement. An audit includes examining, on a test basis, evidence supporting the amounts anddisclosures in the financial statements. An audit also includes assessing the accounting principles usedand significant estimates made by management, as well as evaluating the overall fmancial statementpresentation. We believe that our audit provides a reasonable basis for our opinions.

In our opinion, the fmancial statements referred to above present fairly, in all material respects, therespective financial position of the governmental activities, the business-type activities, the aggregatediscretely presented component unit, each major fund, and the aggregate remaining fund information ofthe City of Newport, Rhode Island, as of June 30, 20 I I, and the respective changes in fmancial positionand where applicable, cash flows thereof and the respective budgetary comparison for the General Fundand the School Restricted Fund for the year then ended in conformity with accounting principles generallyaccepted in theUnited States of America.

In accordance with Government Auditing Standards, we have also issued our report dated December 20,2011 on our consideration of the City's internal control over financial reporting and on our tests of itscompliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.The purpose of that report is to describe the scope of our testing of internal control over fmancial reportingand compliance and the results of that testing, and not to provide an opinion on the internal, control overfinancial reporting or on compliance. That report is an integral part of an audit performed in accordancewith Government Auditing Standards and should be considered in assessing the results of our audit.

- 9 -Westborough' Boston· Glastonbury· Providence

City ofNewport, Rhode IslandPage Two

Accounting principles generally accepted in the United States of America require that themanagement's discussion and analysis on pages II through 21 and the schedules of funding progressand employer contributions On pages 84 through 86 be presented to supplement the basic financialstatements. Such information, although not a part of the basic fmancial statements, is required by theGovernmental Accounting Standards Board, who considers it to be an essential part of fmancialreporting for placing the basic financial statements ip. an appropriate operational, economic, or historicalcontext. We have applied certain limited procedures to the required supplementary information inaccordance with auditing standards general1y accepted in the United States of America, which consistedof inquiries of management about the methods of preparing the information and comparing theinformation for consistency with management's responses to our inquiries, the basic financialstatements, and other knowledge we obtained during our audit of the basic financial statements. We donot express an opinion or provide any assurance on the information because the limited procedures donot provide us with sufficient evidence to express an opinion or provide any assurance.

Our audit was conducted for the purpose of forming opinions on the financial statements thatcol1ectively comprise the City's financial statements as a whole. The introductory section, combiningand individual fund financial statements and schedules and statistical section are presented for purposesof additional analysis and are not a required part of the fmancial statements. The combining andindividual fund financial statements and schedules are the responsibility of management and werederived from and relate directly to the underlying accounting and other records used to prepare thefinancial statements. The information has been subjected to the auditing procedures applied in the auditof the financial statements and certain additional procedures, including comparing and reconciling suchinformation directly to the underlying accounting and other records used to prepare the financialstatements or to the financial statements themselves, and other additional procedures in accordance withauditing standards general1y accepted in the United States of America. In our opinion, the· information isfairly stated in al1 material respects in relation to the financial statements as a whole. The introductoryand statistical sections have not been subjected to the auditing procedures applied to the audit of thebasic financial statements and, accordingly, we do not express an opinion or provide any assurance onthem.

C.c..R LL~Providence, Rhode IslandDecember 20, 20 II

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IIIIIIIIIIIIIIIIIII

MANAGEMENT'S DISCUSSION AND ANALYSISFOR THE YEAR ENDED JUNE 30, 2011

As management of the City of Newport, we offer readers of the City of Newport's fmancial statements thisnarrative overview and analysis of the financial activities of the City of Newport for the fiscal year ended June30, 2011. We encourage readers to consider the information presented here in conjunction with additionalinformation that we have furnished in our letter of transmittal, which can be found in the Introductory section ofthis report.

Financial Highlights

• The assets of the City of Newport exceeded its liabilities at the close of the most recent fiscal year by$176,560,639 (net assets).

• The government's net assets increased by $1,428,436. Governmental activities' net assets increased by$548,357 due primarily to increases in operating grant revenues, property taxes and investment incomeoffset by increased expenditures. Business-type activities had an increase of $880,079 in net assets due to asignificant increase in sewer rates.

• At June 30, 2011, the City of Newport's governmental funds reported a combined ending fund balance of$26,391,467, a decrease of $2,017,074 in comparison to the prior year fund balance that is in large part dueto the payment of retroactive salary increases to the firefighters. Of the total fund balance, $16,378,844(62%) is either nonspendable, restricted or committed, leaving $10,012,623 as available for spending at theCity's discretion (assigned and unassigned fund balance).

• At the end of the current fiscal year, total fund balance for the general fund was $9,669,083, or 12.6% oftotal general fund expenditures and net other fmancing uses. Expressed another way, total fund balance forthe general fund was sufficient to cover 1.51 months of general fund operating expenditures.

• The City of Newport's long-term liabilities net increase of $23,929,041 (43%) was attributable to replacingshort-term notes with long-term debt and the issuance of additional debt in the water pollution control fund.

Overview of the Financial Statements

This discussion and analysis are intended to serve as an introduction to the City of Newport's basic financialstatements. The City of Newport's basic financial statements are comprised of three components: 1)government-wide financial statements, 2) fund fmancial statements, and 3) notes to the fmancial statements.This report also contains other supplementary information in addition to the basic fmancial statements.

Government-Wide Financial Statements

The government-wide financial statements are designed to provide readers with a broad overview of the City ofNewport's finances, in a manner similar to a private-sector business.

The statement of net assets presents information on all of the City of Newport's assets and liabilities, with thedifference between the two reported as net assets. Over time, increases or decreases in net assets may serve as auseful indicator of whether the financial position of the City ofNewport is improving or deteriorating.

The statement of activities presents information showing how the government's net assets changed during themost recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to thechange occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in thisstatement for some items that will only result in cash flows in future fiscal periods (e.g, uncollected taxes andearned but unused vacation leave).

- II -

MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)

Government-Wide Financial Statements (Continued)

Both of the government-wide fmancial statements distinguish functions of the City of Newport that areprincipally supported by taxes and intergovernmental revenues (governmental activities) from other functionsthat are intended to recover all or a significant portion of their costs through user fees and charges (business-typeactivities). The governmental activities of the City of Newport include general government, public safety,highways and streets, sanitation, economic development, and culture and recreation. The business-typeactivities ofthe City of Newport include water utilities, sewer utilities (water pollution 'Control utilities), parkingfacilities, harbor facilities and Easton's Beach operations.

The government-wide financial statements include not only the City of Newport itself (known as the primarygovernment), but also a legally separate public library for which the City of Newport is financially accountable.Financial information for this component unit is reported separately from the financial information presented forthe primary government itself.

The government-wide fmaneial statements can be found on Exhibits A and B of this report.

Fund Financial Statements

A fund is a grouping of related accounts that is used to maintain control over resources that have beensegregated for specific activities or objectives. The City of Newport uses fund accounting to ensure anddemonstrate compliance with finance-related legal requirements. All of the funds ofthe City of Newport can bedivided into three categories: governmental funds, proprietary funds, and fiduciary funds.

Governmental funds

Governmental funds are used to account for essentially the same functions reported as governmental activities inthe government-wide financial statements. However, unlike the government-wide financial statements,governmental fund fmancial statements focus on near-term inflows and outflows of spendable resources, as wellas on balances of spendable resources available at the end of the fiscal year. Such information may be useful inevaluating a government's near-term financing requirements.

,Because the focus of governmental funds is narrower than that of the government-wide fmancial statements, it isuseful to compare the information presented for governmental funds with similar information presented forgovernmental activities in the government-wide financial statements. By doing so, readers may betterunderstand the long-term impact of the government's near-term financing decisions. Both the governmentalfund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fundbalances provide a reconciliation to facilitate this comparison between governmental funds and governmentalactivities.

The City of Newport maintains twelve individual governmental funds. Information is presented separately inthe governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, andchanges in fund balances for the General Fund, the School Umestricted Fund, the Community DevelopmentBlock Grant Fund, the Capital Projects Fund and the Permanent Fund, all of which are considered to be majorfunds. Data from the other seven governmental funds are combined into a single, aggregated presentation..Individual fund data for each of these nonmajor governmental funds is included on Schedules 5 and 6 of thisreport.

The City ofNewport adopts an annual budget for its General Fund and its School Umestricted Fund. Budgetarycomparison statements have been provided for the General Fund and the School Umestricted Fund todemonstrate compliance with their budgets.

The basic governmental fund fmancial statements can be found on Exhibits C and D of this report.- 12 -


Fund Financial Statements <Continued)

Proprietary fUnds

The City of Newport maiotains two different types of proprietary funds, Enterprise funds are used to report thesame functions presented as business-type activities io the government-wide fmancial statements. The City ofNewport uses enterprise funds to account for its water operations, water pollution control operations, parkingoperations, beach 'operations and its maritime (harbor) operations. Internal service funds are an accountingdevice used to accumulate and allocate costs internally among the City of Newport's various functions. TheCity of Newport uses an ioternal service fund to account for its fleet and equipment maintenance operations.Because this fund predominantly benefits governmental rather than business-type functions, it has been iocludedwithin governmental activities in the government-wide fmancial statements.

Proprietary funds provide the same type of information as the government-wide financial statements, only inmore detail. The proprietary fund financial statements provide separate information for the Water Utilities Fundand for the Water Pollution Control operation, both of which are considered to be major funds of the City ofNewport. The Parking Operations Fund, Maritime Fund and Beach Fund are combined ioto a siogle, aggregatedpresentation io the proprietary fund financial statements. The internal service fund is presented separately in theproprietary fund financial statements.

The basic proprietary fund financial statements can be found on Exhibits H, I and J of this report.

Fiduciary fUnds

Fiduciary funds are used to account for resources held for the benefit of parties outside the government.Fiduciary funds are not reflected io the government-wide financial statements because the resources of thosefunds are not available to support the City ofNewport's own programs. The accountiog used for fiduciary fundsis much like that used for proprietary funds.

The basic fiduciary fund fmancial statements can be found on Exhibits K and L of this report.

Notes to the basic financial statements

The notes provide additional information that is essential to a full understandiog of the data provided in thegovernment-wide and fund financial statements.

The notes to the financial statements can be found on Exhibit M of this report.

Other information

In addition to the basic financial statements and accompanying notes, this report also presents certain requiredsupplementary information concerning the City of Newport's progress in funding its obligation to providepension and other post-employment benefits to its employees.

The combining statements referred to earlier in connection with nomnajor governmental funds and proprietaryfunds are presented immediately following the required supplementary information on pensions.

The statistical section is presented immediately following the combining statements.

- 13 -


Government-Wide Financial Analvsis

As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In thecase of the City of Newport, assets exceeded liabilities by $176,560,639 at the close of the most recent fiscalyear.

By far the largest portion of the City of Newport's net assets (87%) reflects its investment in capital assets (e.g.,land, buildings, infrastructure, machinery, and equipment), less any related debt used to acquire those assets thatis still outstanding. The City of Newport uses these capital assets to provide services to citizens; consequently,these assets are not available for future spending. Although the City of Newport's investment in its capitalassets is reported net of related debt, it should be noted that the resources needed to repay this debt must beprovided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities.

City of Newport's Net Assets

Governmental Busiuess-typeactivities activities Total

2011 2010 2011 2010 2011 2010Current and other assets $ 43,457,631 $ 43,399,053 $ 15,617,644 $ 16,576,468 $ 59,075,275 $ 59,975,521Capital assets 83,321,959 78,929,928 140,250,089 123,663,250 223,572.048 202,593,178

Total aSSets 126,779,590 122,328,981 155,867,733 140.239,718 282.647.323 262,568.699

Loug-tenn liabilities 37,974,674 37,895,777 43,942,778 19,270,005 81,917,452 57,165,782Otber liabilities 12,182,895 8.359,540 11,986,337 21.91lJ 74 24.169.232 30.270.71~

Total liabilities 50,157.569 46.255.317 55,929.115 4lJ8lJ 79 106,086,684 87,436,496Net assets:Invested in capital assets, net

ofrelated debt 62,576,195 58,114,920 91,514,668 87,919,616 154,090,863 146,034.536Restricted 9,537,541 7,959,203 9,173,231 8,924,854 18,710,772 16,884,057Unrestricted 4.508,285 9,999,541 (749,281) 2.214.069 3,759,004 12,213.610

Total net assets $ 76,622.021 $ 76,073.664 $ 99,938,618 $ 99,058.539 $ 176.560.639 $ 175,132,203

An additional portion of the City of NewpOlt's net assets (11%) represents resources that are restricted byexternal parties.

The City's net assets increased by $1,428,436 during the cunent fiscal year. This increase is primarily due to anincrease in pennanent fund investment income plus an increase in the sewer rate.

Governmental Activities

Governmental activities net assets increased by $548,357. A comparison of FY2011 and FY2010 activity canbe found on the next page which indicates an increase in property tax revenue of $935,700, an increase inoperating grants of $1,124,888 and an increase in pennanent fund investment income of $756,210. Theincreases were offset by increased expenditures including an increase in public safety due to approved salaryincreases, increases in overtime costs, and six years of retroactive wage increases from a recently settled fireunion contract. Property tax revenue increased because of a slight increase in the total tax levy of 0.35%.Investment income increased due to realized and umea.:zed gains in the pennanent fund due to better marketconditions.

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IMANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)

IGovernment-Wide Financial Analysis (Continned)

I Governmental Activities (continued!

I City ofNewport's Changes in Net Assets

Governmental Business-type

Iactivities activities Total

2011 2010 2011 2010 2011 2010Revenues:Program revenues:

I Charges for services $ 10,127,069 $ 10,894,124 $ 24,122,942 $ 21,485,528 $ 34,250,011 $ 32,379,652Operating grants and contributions 21,164,485 20,039,597 21,164,485 20,039,597Capital grants and contributions 551,913 1,773,730 78,856 154,107 630,769 1,927,837

IGeneral revenues:

Property taxes 64,518,899 63,583,199 64,518,899 63,583,199Grants and contributions not

Irestricted to specific programs 1,257,171 2,540,966 1,257,171 2,540,966

Investment income 2,014,016 1,257,806 39,502 78,285 2,053,518 1,336,091Contributed capital 320,000 320,000

Total revenues 99,633,553 100,089,422 24,241,300 22,037,920 123,874,853 121,807,342

I Expenses:General government 6,197,935 6,782,232 6,197,935 6,782,232

IGeneral education 43,124,023 43,071,429 43,124,023 43,071,429Public safety 35,191,714 31,829,739 35,191,714 31,829,739Public health 8,240,164 8,023,199 8,240,164 8,023,199Plarming, zoning and development 1,744,516 1,363,899 1,744,516 1,363,899

I Recreation 753,272 769,888 753,272 769,888Human services 3,207,552 3,241,886 3,207,552 3,241,886Interest expense 626,020 863,546 626,020 863,546

lWater 10,528,183 8,982,066 10,528,183 8,982,066Water pollution control 10,114,458 8,108,213 1O,1l4,458 8,108,213Nomaajor business-type 2,718,580 2,914,382 2,718,580 2,914,382

Total expenses 99,085,196 95,945,818 23,361,221 20,004,661 122,446,417 115,950,479

I Increase in net assets 548,357 4,143,604 880,079 2,033,259 1,428,436 5,856,863

I Transfers (743,534) 743,534

Change in net assets 548,357 3,400,070 880,079 2,776,793 1,428,436 5,856,863

I Net assets July 1 76,073,664 72,380,333 99,058,539 95,827,261 175,132,203 168,207,594

Net assets June 30 $ 76,622,021 $ 75,780,403 $ 99,938,618 $ 98,604,054 $ 176,560,639 $ 174,064,457

IIIt

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MANAGEMENT'S DISCUSSIQN AND ANALYSIS (CQNTINUED)

Government-Wide Financial Analysis (Continued)

Governmental Activities (continuedl

Expenses and Program Revenues·Governmental Activities

5045 +--------,==----------------\40 +---35 -1---3025 +---20 -1---c=15 +---11\110 +---

5o

Revenues by Source .. Governmental Activities

mRevenues

• Expenses

Grants & contributionsnot restricted to specific

programs3%

Investment Income1%

Charges for services11%

Capital grants& contributions

1%

- 16 -

- 17 -


Governmental funds

II Expenses

o Revenues

Expenses and Program Revenues· Business-typeActivities

14,000,00012,000,00010,000,000

8,000,0006,000,0004,000,0002,000,000

Fiuancial Analysis of the City's Funds

As noted earlier, the City of Newport uses fund accounting to ensure and demonstrate compliance with financf'related legal requirements.

The Water Fund had a net loss of $254,969 for the year ended June 30, 2011, the Water Pollution Control Fundhad net income of$1,918,289 and the non-major proprietary funds had a net loss of $783,241.

Business-type activities

Business-type activities' net assets increased by $880,079. The increase is due to an increase in water pollutioncontrol fees of 49.85% offset by increased expenditures in both the water and water pollution control funds. Anapproved transfer of $1,500,000 was made from the parking fund to the water pollution control fund for capitalimprovements.

Government-Wide Financial Analysis (Continued)

The focus of the City of NewpOlt's governmental funds is to provide information on near-term inflows,outflows, and balances of spendable resources. Such information is useful in assessing the City of Newport'sfinancing requirements. In particular, unassigned fund balance may serve as a useful measure of a government'snet resources available for spending at the end of the fiscal year.

As of the end of the current fiscal year, the City of NewpOlt's governmental funds reported combined endingfund balances of $26,391,467, a decrease of $2,017,074 in comparison with the prior year fund balance. Muchof the total combined ending fund balance amount ($16,378,844) constitutes fund balance that is eithernonspendable, restricted by outside legal sources or committed for capital or contractual purposes. Anadditional $2,235,063 of the fund balance is assigned by either the School Committee or the City Council andthe balance of $7,777,560 is unassigned, which is available for spending at the government's discretion,

IIIIIIIIIIIIIII

IIII


Financial Analysis of the City's Funds (Continued)

Governmental funds (continued)

The General Fund is the operating fund of the City ofNewport. A:t the end of the current fiscal year, unassignedfund balance of the General Fund was $7,646,392, while total fund balance was $9,669,083. As a measure oftheGeneral Fund's liquidity, it may be useful to compare both unassigned fund balance and total fund balance tototal fund expenditures and transfers out. Unassigned fund balance represents 9.9% of total General Fundexpenditures and transfers, while total fund balance represents 12.6% of that same amount. Expressed anotherway, unassigned fund balance was sufficient to cover 1.19 months of general fund operating expenditures, whiletotal fund balance was sufficient to cover 1.51 months of general fund operating expenditures.

The fund balance of the City of Newport's General Fund decreased by $1,409,691. The City settled a contractwith the Local 1080 IAFF (International Association of Firefighters) that spans from July I, 2007 through June30, 2014. The settlement included retroactive pay in the amount of $1,394,439 which was accrued as of June30,2011. Key factors in this year's operations are as follows:

There was an overall decrease in General Fund revenues of $1,042,990 from the prior year due to a reduction instate aid. Revenues were also lower than budgeted by $590,349 due to lower than anticipated investmentincome in the general fund and building permit fees.

The School Unrestricted Fund revenues include monies from the state's allotment of federal stabilization fundsin the amount of $1,224,278. The school unrestricted fund had an increase in net assets of $127,264 dueprimarily to higher than anticipated revenues.

The Community Development Block Grant Fund had a slight decrease of fund balance of $15,758 which is dueto timing differences between grant revenues and expenditures.

The Capital Projects Fund had a decrease in fund balance of $1,941,813 that is the result of timing differencesbetween funding and capital spending.

The Permanent Fund had an increase in fund balance of $1,406,754 due to realized and unrealized g~ins andinterest income from investments.

General Fund Budgetary Highlights

Differences between the original budget and the final amended budget were due to budgetary carryovers fromfiscal year 2010 of $787,965 and a mid-year increase in revenues and expenditures of$198,700.

Proprietary funds

The City of Newport's proprietary funds provide the same type of information found in the government-widefinancial statements, but in more detail.

Unrestricted net assets of the Water Fund at the end of the year amounted to a deficit of $2,798,107 whilerestricted net assets were $5,842,782. The Rhode Island Public Utilities Connnission sets rates at a level thatallows revenues to the extent that they cover approved operating, debt service and capital expenditures. Therates do not allow for reserves, thus any unforeseen expense is covered by curbing operating and maintenanceexpenses.

- 18 -

~

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Financial Analysis of the City's Funds (Continned)

Proprietary funds (continued)

Unrestricted net assets of the Water Pollution Control Fund at the end of the year amounted to a deficit of$1,991,023 which is a decrease from the prior year of $1,425,894. Much of the revenue in the Water PollutionControl Fund was used for capital improvements leading to an increase in net assets invested in capital assets,net of related debt, of $4,357,660. The Parking Fund had unrestricted net assets of $2,863,331; the MaritimeFund had unrestricted net assets of $1,197,933, and the Easton's Beach Fund had a deficit of ($21,415:) Thetotal decline in net assets for the Water Fund was $254,969; an increase of $1,918,289 for the Water PollutionControl Fund; a decline for the parking operations fund of ($1,274,673); an increase for the Maritime Fund of$555,902 and a decline for Easton's Beach of ($64,470). The parking fund transferred $1,500,000 into theWater Pollution Control Fund for capital projects per Council appropriation. Other factors concerning thefinances of these funds have already been addressed in the discussion of the City of Newport's business-typeactivities.

Capital Asset and Debt Administration

Capital assets

The City of Newport's investment in capital assets for its govenunental and business-type activities as of June30,2011 is $223,572,048 (net of accumulated depreciation). This investment in capital assets includes land, landimprovements, buildings and systems, machinery and equipment, vehicles, infrastructure and construction inprogress. There was a total increase in the City of Newport's investment in capital assets for the current fiscalyear of 10.4%. Individually, govenunental activities had a 5.6% increase and business-type activities had a13.4% increase.

Major capital asset events during the cunent fiscal year included the following;• $2,519,911 was spent on road and sidewalk reconstruction and improvements.• $618,558 was spent on seawall repairs.• $1,570,948 was spent on city and school owned building improvements.• $573,883 was spent on computer and radio systems and infrastructure.• $708,860 was spent on vehicle and equipment purchases.• $977,507 was spent on the new Pell Elementary School• $289,002 was spent on Easton's Beach and public pier and boating center improVements.• $4,605,387 was spent on water infrastructure, mains, buildings and pump stations.• $16,664,045 was spent on combined sewer overflow and other water pollution control issues.

City of Newport's Capital Assets(net of depreciation)

Governmental Activities Business-type Activitie~ Total2011 2010 2011 2010 2011 2010

Land $ 4,920,148 $ 4,920,148 $ 6,492,359 $ 6,492,359 $ 11,412,507 $ 11,412,507Construction in progress 1,404,700 224,335 4,133,403 20,161,491 5,538,103 20,385,826Buildings & systems 33,344,412 31,843,681 128,325,225 95,651,955 161,669,637 127,495,636Machinery & equipment 3,400,353 3,287,402 747,130 955,523 4,147,483 4,242,925Vehicles 2,728,914 2,509,242 551,972 401,922 3,280,886 2,911,164Infrastructure 37,523,432 36.145,120 37,523,432 36,145.120Total $ 83,321,959 $ 78,929,928 $ 140,250,089 $ 123,663,250 $ 223,572,048 $ 202,593,178

Additional information on the City of Newport' s capital assets can be found in Exhibit M. Note rv. C.- 19 -


Financial Analysis of the City's Fnnds (Continued)

Capital Asset and Debt Administration (Continued)

Long-term debt

At the end ofthe current fiscal year, the City of Newport had total bonded debt outstanding of $64,981,922. Ofthis amount, $20,712,430 comprises debt backed by the full faith and credit of the goverrnnent. The remainderof the City ofNewport's debt represents bonds secured solely by specified revenue sources (I.e., revenue bonds).

General Obligation and Revenue Bonds

Governmental Activities2011 2010

Business-type Activities2011 2010 2011

Total2010

General Obligation BondsRevenue BondsTotal

$ 19,781,572 $ 20,815,008

$ 19,781,572 $ 20,815,008

$ 930,858 $ 1,585,36844,269,492 18,616,758

$ 45,200,350 $ 20,202,126

$ 20,712,43044,269,492

$ 64,981,922

$ 22,400,37618,616,758

$ 41,017,134

The City of Newport's total bonds increased by $23,964,788 (58%) during the current fiscal year. The increasewas primarily the result of converting a short-term revenue note of $15,000,000 into long-term debt, along withnew subsidized revenue bond debt of $9,173,578 in the water pollution control fund and water revenue bonddrawdowns of$2,618,839.

The City ofNewport maintains an "AN' rating from Standard and Poor for general obligation debt.

State statutes limit the amount of general obligation debt a goverrnnental entity may have outstanding to 3% ofits assessed property values. The current debt limitation for the City is $171,729,613, which is significantly inexcess of the City's outstanding general obligation debt.

Additional information on the City of Newport's long-term debt can be found in Exhibit M. Note IV. E. of thisreport. .

Economic Factors and Next Year's Bndgets and Rates

• The unemployment rate for the City of Newport is currently 8.6%, which is a decrease of 1.1 % from arate of 9.7% a year ago. This is less than the state's unemployment rate of 10.4% and the federalnational average rate of9.0%

• The occupancy rate ofthe goverrnnent's central business district is about 95% during the summer touristseason (May through October) and 65% in the remaining months. This is about the same from theprevious year.

• Inflationary trends in the region follow national indices.

All of these factors were considered in preparing the City of Newport's budget for the 2012 fiscal year.

Unassigned fund balance in the General Fund at June 30, 2011 is $7,646,392 or 9.9% of general fundexpenditures, which is slightly lower than the City's fiscal policy of maintaining 10% of total General Fundexpenditures and transfers out as a reserve.

- 20 -

~

IIIIIIIIIIt

IIIIIII


Economic Factors and Next Year's Budgets and Rates (Continued)

The Water Pollution Control Fund's rates increased by 15% in FY2012 for usage based on volume, and 1% for afixed fee designated for combined sewer overflow issues. The Water. Fund rates are controlled and set by theRhode Island Public Utilities Commission. A rate increase was approved effective December I, 20 II of 22.5%.Rates in both funds are increasing to pay for required capital improvements.

Requests for Information

This financial report is designed to provide a general overview of the City of Newport's finances for all thosewith an interest in the government's fmances. Questions concerning any of the information provided in thisreport or requests for additional financial information should be addressed to the Finance Director, Laura Sitrin,City ofNewport, 43 Broadway, Newport, Rhode Island 02840.

- 21 -

BasicFinancialStatements

IEXHIBIT A

I qTXQFNEWPQRT RHOpEISI,AND

STATEMENT OF NET ASSETS -

IJUNE 30, 2011

PRIMARY GOVERNMENT COMPONENT UNITNEWPORT

GOVERNMENTAL BUSINESS~TYPE PUBUC

I ACfIVITIES ACI1VITIES TOTAL LffiRARY

ASSETS

Current assets:

I Cash and cash equivalents $ 9.793,668 $ 3,313,131 $ 13,106.799 $ 546,784Investments 8,673.088 1,134,311 9,807,399 669.449Receivables (net) 7,812,849 2,789,901 10.602.750 5,645Internal balances (advances) 1,170,879 0,170,879)

IInventories 21,292 249,513 270,805Prepaid expenses 866308 227.436 1.093.744 64,362

Total current assets 28.338.084 6.543.413 34.881497 1.286.240

INoncurrent assets:

Restricted assets:Temporarily restricted cash and cash equivalents 9,074,231 9,074,231Pennanently restricted investments 8,251,652 8,251,652

Receivables (net) 569,136 569.136

IPension asset 6,298,759 6,298,759Capital assets not being depreciated 6,324,848 10,625,762 1(j,950,610Capital assets (net of accumulated depreciation) 76,997,111 129.624,327 206,621,438 4,833507

Total noncurrent assets 98,441,506 149.324,320 247,765,826 4,833.507

I TOTAL ASSETS 126,779590 155,867.733 282,647,323 6.119.747

LIABILITIES

ICurrent liabilities:

Accounts payable 2,697,085 4,929,349 7,626,434 184,866Accrued salaries and benefits 3,213,014 1,383,033 4,596,047 140,361Uneamed revenue 1,474,937 1,474,937Other liabilities 340,176 99,000 439,176

ICurrent portion of long-tenn obligations 4,457.683 5,574,955 10.032,638 8,750

Total current liabilities 12.182.895 11.986,337 24.I69.r1 333,977

Noncurrent liabilities:

ILong-term obligations 37,974,674 43,942,778 81.917452 78.750

Total noncurrent liabilities 37.974,674 43.942,778 81.917,452 78.750

TOTAL LIABILITIES 50.157.569 55,929.115 106.086,684 412.727

I NET ASSETS

Invested in capital assets, net of related debt 62,576,195 91,514,668 154.090.863 4,746,007Restricted for:

IEndowments:

Expendable 5,955,530 5.955.530 102,996Nonexpendable 2,181,651 2.181,651

Held in trust 99,000 99.000Debt service 1,400,360 9,074.231 10,474,591

IUnrestricted (Deficit) 4,508,285 (749.281) 3.759.004 858,017

TOTAL NET ASSETS $ 76.622.021 ; 99.938,618 ; 176,560,639 $ 5,707,020

IIII The notes to the financial statements .arean integral part of this statement.

-22-

EXHIBITB

CITY OF NEwpoRT RHOpE ISIANQSTATEMENT OF ACTMTlES

FOR THE YEAR ENDED JUNE 30, 2011

PROGRAM REVENUESNET (EXPENSE) REVENUE AND

CHANGES IN NET ASSETS

PRIMARY GOVERNMENTCOMPONENT

UNIT

FUNCTIONS/PROGRAMS

PRIMARY GOVERNMENT,

EXPENSESCHARGES FOR

SERVICES

OPERATINGGRANTS AND

CONTRIBUTIONS

CAPITALGRANTS AND GOVERNMENTAL BUSINESS-TYPE

CONTRIBUTIONS ACTIVITIES ACTIVITIES TOTAL

NEWPORTPUBLIC

LIBRARY

GOVERNMENTAL ACTIVITIES,General goverrunentGeneral educationPublic safetyPublic healthPlanning, zoning and developmentRecreation and parksHuman servicesInterest expense

TOTAL GOVERNMENTAL ACTIVITIES

$ 6,197,935 $ 4,343,388 $ 763,283 $ $ (1,091,264) $ $ (1,091;264) $43,124,023 1,440,324 18,712,193 (22,971,506) (22,971,506)35,191,714 3,484,757 439,130 327,779 (30,940,048) (30,940,048)

8,240,164 99,195 14,592 224,134 (7,902,243) (7,902,243)1,744,516 908,497 392,967 (443,052) (443,052)

753,272 113,660 37,706 (601,906) (601,906)3,207,552 (262,752) 804,614 (2,665,690) (2,665,690)

626,020 (626,020) (626;020)

99.085,196 10,127,069 21,164,485 5Sl.21l _~,.,241,7~ (67,241.729)

BUSINESS-TYPE ACTIVITIES,Water DepartmentWater Pollution ControlRecreational and parking facilities

TOTAL BUSINESS-TYPE ACTIVITIES

10,528,183 10,270,053 (258,130)10,114,458 10,530,416 415,9582,718,580 3,322,473 78,856 682,749

23,361,221 24,122.942 78,856 840,577

(258,130)415,958682,749

840,577

$ 64,518,899 $ $ 64,518,899 $1,257,171 1,257,1712,014,016 39,502 2,053,518 _ 66.657

TOTAL PRIMARY GOVERNMENT

COMPONENT UNITS'Newport Public Library

$ 122,446.417$ 34,250,011 $ 21,164,485 $ 630,769 $ _(67,241,722)_ $ 840,577__$_ (66.401,152) $

$ 2;392,772 $ 108;964 $ 2;107.987 $ $ $ $ $ (175,821)

GENERAL REVENUES,Property taxesGrants and contributions not restricted to specific programsInvestment income

TOTAL GENERAL REVENUES 67;790;086 39,502 67,829;588 66,657

CHANGE IN NET ASSETS 548,357 880,079 1,428,436 (109,164)

NET ASSETS -JULY 1,2010

NET ASSETS - JUNE 30, 20 II

76,073,664 99,058.539 i75,132,203 __ _ m6,184

$ 76.622.021 $ 99;938;618 $ 176;560,639 $ 5,707;020

The notes to the ftnancial statements are an interrral mlrt of ,11;", ",t<ltP,rrtPnt

- - ........ ........ """"'"..,.,., """""" - -- - - - iIIIIIil'!l - .. eIIil ~ IIIfiiI

EXHIBITC

pry QF NEWPORT RHOPE '5' ANQ

BALANCE SHEETGOVERNMENTAL FUNDS

JUNE 30,2011

GENERALFUND

SCHOOLUNRESTRICTED

FUND

COMMUNITYDEVEWPMENTBLOCK GRANT

FUNDPERMANENT

FUND

CAPITALPROJECTS

FUND

OTHERGOVERNMENTAL

FUNDS

TOTALGOVERNMENTAL

FUNDS

ASSETS

Cash and cash equivalentsInvestmentsReceivables. net:

Property taxesMotor vehicle exciseIntergovenunentalNoteJ1oanOther

Due from other fundsAdvances to other funds

$ 1,783,788 $ 2,261,693 $ 483,401 $ $ 3,284,937 $ 3,152,695 $ 10,966,5148,676,437 8,248,303 16,924,740

2.159,788 2,159,7881,362,710 1,362,710

10,879 92,953 1,320,857 1,874,112 3,298,8012,590,088 308,630 2,898,718

933..283 378,115 44,657 88,000 1,444.055758,629 87,500 846,129

300.421 300,421

TOTAL ASSETS $ 15.674,635 $ 2,650.687 $ 3.166.442 $ 8,248.303 $ 4,650,451 $ 5,811358 $ 40,201,876

LIABILITIES AND FUND BALANCES

Liabilities:Cash overdraftAccounts payableAccrued liabilitiesUnearned/deferred revenueDue to other fundsOther liabilities

$ $ $ $ 103,464 $ $ 1,139,683 $ 1,243,147871.150 664,472 1,000 7,658 960,452 168,344 2,673,076

2,345,304 413,540 2,758,8442,361;422 2,683,041 637,120 1,026,083 6,707,666

87,500 87,500340,176 340,176

Total liabilities 6,005.552 1.078,012 2,684,041 1I1.l22 IS97S72 2.,334,110 13,810.409

2,181,6525,955,529482,401

2.181,6523,548,544 9,986,474

1,157,839 3,052,879 4,210,718864,852 1,370,2Il 2,235,063

7,646,392 202,464 (71296) 7,777,560

Fund balances:NOllspendableRestrictedCommittedAssignedUnassigned

Total fund balances ,9,669,083 1,572,675 482,401 8,137,181 3,052.879 3,477,248 26,391,467

TOTAL LlABIUTIES AND FUND BAlANCES $ 15,674,635 $ 2,650,687 $ 3,166.442 $ 8,248.303 $ 4,650.451 $ 5,811358

AMOUNTS REPORTED FOR GOVERNMENTALACTIVTIlES IN THE STATEMENTOF NET ASSETS ARE DIFFERENT BECAUSE:

Capital assets used in governmental activities are not financial resources and therefore are not reported in the fundsOther long·tenn assets are not available to pay for current period expenditures and therefore, are- deferred in the fundsInternal service funds are used by management to charge the cost of fleet maintenance to individual funds. The assetsand liabilities of the internal service funds are included in governmental activities in the statement of net assets.

Some liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reportedin the funds (Note II)

83,309,5429,597,525

168,457

(42.844,970)

NET ASSETS OF GOVERNNlENTAL ACTIVITIES $ 76,622.021

The notes to the financial statements are an integral part of tllis statement.·24-

EXHIBITD

CITY OF NEWPORT SHOPI': ISI.AND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCESGOVERNMENTAL FUNDS


GENERALFUND

SCHOOLUNRESTRICTED

FUND

COMMUNITYDEVELOPMENTBLOCK GRANT

FUNDPERMANENT

FUND

CAPITALPROJECTS

FUND

OTHERGOVERNMENTAL

FUNDS

TOTALGOVERNMENTAL

FUNDS

REVENUES,Local taxesIntergovernmental revenuesCharges for servicesUse ofmoney and propertyContributionsOther revenues

TOTAL REVENUES

$ 64,411,792 $ $ $ $ $ $ 64,411,7922,024,875 14,358,350 408,050 1,220,307 5,273,683 23,285,2658,447,421 115,954 307,787 670,599 9,541,761

154,807 49,508 1,672,092 841 136,768 2,014,01664,657 96,850 161,507

231,695 897,140 1,128,835

75,270,590 15,255,490 573,512 1,672,092 1,593,592 6,177,900 100,54",176

1,040,489693,395

1,391,978 215,497 4,367,436 5,974,911

EXPENDITURES,Current:

General governmentGeneral educationPublic safetyPublic healthPlanning, zoning and developmentRecreationHuman services

. Pension expendituresDebt service:

PrincipalInterest

Capital outlays

5,435,280

32,406,2367,322,9021,203,781

590,5171,735,8692,722,514

1,040,489693,395

37,846,215

373,773 265,338

4,893,970229,562

8,130397,773

300658,752

5,435,28042,740,18532,635,7987,331,0321,601,554

590,8173,033,732

. 2,722,514

TOTAL EXPENDITURES

EXCESS (DEFICIENCY) OF REVENUES OVEREXPENDITURES

OTHER FINANCING SOURCES (USES),Lease proceedsTransfers inTransfers out

NET OTHER FINANCING SOURCES (USES)

53,150,983 39,238,193 589,270 265,338 4,367,436 6,188,487 103,799,707

22,119,607 (23,982,703) (15,758) 1,406,754 (2,773,844) (10,587) (3,256,531)

1,239,457 1,239,457341,085 22,870,510 1,173,116 l33,110 24,517,821

(23,870,J83) _ (341,085) (306,~ (24,517,821)

(23,529,298) 24,109,967 832,031 (l73,24:D_ ~~457

NET CHANGE IN FUND BALANCES (1,409,691) 127,264 (15,758) 1,406,754 (1,941,813) (183,830) (2,017,074)

FUND BALANCES, JULY 1,2010, AS RESTATED

FUND BALANCES, JUNE 30, 2011 $

11,078,774 1,445,411 498,159 6,730,427 __ 4,994,692 3,661,Q7_8__ 28,408,541

9,6@'Q83$1,57:1,675$ 482,401 $_~137,181 _$__3,052,879_~_ 3.'!1U48 $ 26,391,467

TIle notes to the fmancial statements are an integral part ofthis statement

CITy OF NEwpORT RHODE ISI,ANP

RECONCILATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGESIN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES

FOR THE YEAR ENDED JUNE 30, 201l

AMOUNTS REPORTED FOR GOVERNMENTAL ACTIVITIES IN THE STATEMENT OF ACTIVITIESARE DIFFERENT DUE TO:

Net Change in Fund Balances-Total Governmental Funds

Governmental funds report capital outlays as expenditures. However, in the Statement of Activitiesthe cost of those assets is allocated over their estimated useful1ives and reported as depreciationexpense. This is the amount by which capital outlays exceeded depreciation in the current period.

Reductions in deferred revenue that provide current financial resources togovernmental funds are not reported as revenues in the Statement of Activities.

Some expenses reported in the Statement of Activities do not require the use of current financialresources and, therefore, are not reported as expenditures in governmental funds.

The issuance of1ong~term qebt (e.g., bonds, leases) provides current financial resources togovernmental funds, while the repayment of the principal oflong~tenn debt consumes the currentfinancial resources of governmental funds. Neither transaction, however, has any effect on netassets. Also, governmental funds report the effect of issuance costs, premiums, discounts, andsimilar items when debt is first issued, whereas these amounts are deferred and amortized in theStatement of Activities. The amount is the net effect of these differences in the treatment oflong~termdebt and related items.

EXHIBITE

$ (2,017,074)

4,393,528

(909,623)

(786,881)

(131,593)

CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES

The notes to the financial statements are an integralpait oftllisslatement.- 26-

$ 548,357

CITY OF NEWPORT. RHODE ISI/ANp

GENERAL FUNDSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE

BUDGET AND ACTUAL (BUDGETARY BASIS)FOR THE YEAR ENDED JUNE 30, 2011

EXHIBITF

VARlANCEORlGINAL FINAL WITHADOPTED' AMENDED FINALBUDGET BUDGET ACTUAL BUDGET

REVENUES:Local taxes $ 64,695,524 $ 64,945,524 $ 64,411,792 $ (533,732)Intergovernmental revenues 1,497,809 1,646,509 2,024,875 378,366Charges for services 8,769,550 8,769,550 8,447,421 (322,129)Use of money and property 500,000 300,000 154,807 (145,193)Other revenues 161,950 161,950 194,289 32,339

TOTAL REVENUES 75.624,833 75,823,533 75,233,184 (590,349)

EXPENDITURES:General government

113,501Mayor and city council 113,501 89,007 24,494City manager 733,128 733,128 730,296 2,832City solicitor 413,401 413,401 389,343 24,058Canvassing 223,877 223,877 210,489 13,388Finance 2,828,659 2,860,690 2,757,565 103,125City clerk 529,399 709,292 487,274 222,018Reserve accounts 420,959 814,659 1,263,553 (448,894)

Public safety:Police department 15,393,813 15,424,613 15,219,723 204,890Fire department 15,482,879 15,722,879 17,224,494 (1,501,615)

Public health 8,098,287 8,625,291 7,149,699 1,475,592Planning, zoning, and development 1,249,180 1,249,180 1,203,781 45,399Recreation 593,036 593,036 551,867 41,169Human services:

Donations 83,150 83,150 64,150 19,000Public library 1,671,719 1,671,719 1,671,719

Pension expenditures 3,152,061 2,635,761 2,722,514 (86,753)Debt service 1,853,177 1,853,177 1,733,884 119.293

TOTAL EXPENDITURES 52.840,226 53,727,354 . 53,469,358 257,996

EXCESS OF REVENUES OVER EXPENDITURES 22,784,607 22,096.179 21,763,826 (332,353)

OTHER FINANCING SOURCES (USES):Appropriations of fund balance 800,000 1,638,101 (1,638,10I)·ATransfers in 341,085 341,085

'.'::Transfers out (23,584,607) (23,684,144) (23,833,096) (148.952) '~

;;EXCESS (DEFICIENCY) OF REVENUES AND OTHER ,~,FINANCING SOURCES OVER EXPENDITURES AND

.!

OTHER FINANCING USES (BUDGETARY BASIS) $ $ 50,136 (1,728,185) $ (1,778,321) :·.i;

/1FUND BALANCE, JULY 1,2010 9,175,860 .t

$~}

FUND BALANCE, JUNE 30, 20 11 7,447,675 ';''"\'

)j

'i.-\~'i{;-ijz

The notes to the fmancial statements are an intergral pali of this statement. "

- 27 -)'

":k'.\

CITy OF NEwpORT RHODE ISLAND

SCHOOL UNRESTRICTED FUNDSTATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE

BUDGET AND ACTUAL (BUDGETARY BASIS)FOR THE YEAR ENDED JUNE 30, 2011

EXHIBITG

VARIANCEWITH

ORIGINAL FINAL FINALBUDGET BUDGET ACTUAL BUDGET

REVENUES:Federal revenues $ 2,061,305 $ 2,061,305 $ 2,437,453 $ 376,148State revenues 10,466,114 10,466,114 10,577,518 111,404Local revenues 816,411 816,411 897,140 80,729

TOTAL REVENUES 13,343,830 13,343,830 13,912,111 568,281

EXPENDITURES:General education 37,061,140 37,061,140 37,894,814 (833,674)

EXCESS OF EXPENDITURES OVER REVENUES (23,717,310) (23,717,310) (23,982,703) (265,393)

OTHER FINANCING SOURCES (USES):Lease proceeds 1,239,457Transfers in 22,564,158 22,564,158 22,870,510 306,352

NET OTHER FINANCING SOURCES (USES) 22,564,158 22,564,158 24,109,967 306,352

EXCESS (DEFICIENCY) OF REVENUES AND OTHERFINANCING SOURCES OVER EXPENDITURES ANDOTHER FINANCING USES $ (1,153,152) $ (1,153,152) 127,264 $ 40,959

FUND BALANCE - JULY 1,2010 1,445,411

FUND BALANCE - JUNE 30, 2011 $ 1,572,675

The notes to the financial statements are an integral part of this statement.

- 28 -

EXHIBITH

CITY OF NEWPORT RHODE ISI,AND

STATEMENT OF NET ASSETSPROPRIETARY FUNDS

JUNE 30,2011

BUSINESS·mE ACTIVITIES GOVERNMENTALENTERPRISE FUNDS ACTIVmES

OTHERWATER W.P.c. ENTERPRISE INTERNALFUND FUND FUNDS TOTALS SERVICE FUNDS

ASSETS:

Current assets:Cash and cash equivalents M unrestricted $ $ $ 3,313,131 $ 3,313,131 $ 70,301Investments 1,134,311 1,134,311Accounts receivable:User fees (net ofallowances) 1,137,815 1,509,040 58,776 2,705,631Intergovenunental 84,270 84,270Other 18,184

Due from other funds 410,578 410,578 I I 1,829Advances to other funds 188,380 188,380Inventories 249,511 249,511 21,292Prepaid expenses 5,000 222,436 227436

Total cunent assets 1,392,326 2,142,054 4,778,868 8,313,248 221,606

Noncurrent assets:Cash and cash equivalents - restricted 5,842,782 3,231,449 9,074,231Capital assets (net ofaccumulated depreciation 50450.546 84,325,837 5,473,706 140,250,089 12,417

Total 110ncurrent assets 56,293,328 87,557,286 5,473,706 149,324,320 12,417

TOTAL ASSETS 57,685,654 89,699,340 10 252 574 157,637.568 234,023

LIABILITIES:

Current liabilities:Accounts payable 1,314,955 3,481,999 132,395 4,929,349 24,01 IAccrued expenses 866,630 398,578 117,825 1,383,033 41,555Due to other funds 1,226,536 54,500 1,281,036Escrow held in Trust 99,000 99,000Current portion advances 29,642 29,642Current portion notes payable 3,335,070 3,335,070Current p01tion bonds payable 1:004,789 1:235,096 2,239,885

Total current liabilities 7,747,980 5,269,173 279,862 13,297,015 65,566

Long-tenn liabilities:Advances from other funds 459,157 459,157Notes payable 200,000 200,000Bonds payable 9,490,058 33,470,408 42,960,466Net other postMemployment benefits obligation 782,312 782,312

Totallong·tenn liabilities 10,272,370 33,470,408 659,157 44,401,935

TOTAL LIABILITIES 18,020,350 38,739,581 939,019 57,698,950 65,566

NET ASSETS:

Invested in capital assets, net of related debt 36,620,629 49,620,333 5,273,706 91,514,668 12,417Restricted by regulatory agencies and bond

covenants 5,842,782 3,231,449 9,074,231Assets held in tlUSt 99,000 99,000Unrestricted (2,798.107) 0,99 I ,023) 4,039,849 (749,281) 156,040

TOTAL NET ASSETS $ 39,665,304 $ 50,959,759 $ 9,313,555 $ 99,938.618 $ 168,457

The notes 10 the fmancial statements are an integral part 10 tltis statement.·29 -

EXHIBIT I

GITYOFNEWPORT RHQPEISI,AND

STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETSPROPRIETARY FUNDS


BUSINESS-TYPE ACTIVITIES GOVERNMENTALENTERPRISE FUNDS ACTIVITIES

OTHERWATER W.P.C. ENTERPRISE INTERNALFUND FUND FUNDS TOTALS SERVrCEFUNDS

OPERATING REVENUES:User fees $ 9,779,528 $ 10,530,416 $ 3,322,473 $ 23,632,417 $ 1,429,537Other r~venues 490,525 78,856 569,381

TOTAL OPERATING REVENUES 10,270,053 10,530,416 3,401,329 24,201,798 1,429,537

OPERATING EXPENSES:Salaries and benefits 3,999,154 191,193 1,085,761 5,276,108 91,572Materials and supplies 919,725 1,140,710 181,545 2,241,980 486,609Repairs and maintenance 530,385 4,050 130,478 664,913 37,751Support services 151,831 3,854,585 514,550 4,520,966 789,509Utilities 1,231,777 623,535 52,748 1,908,060 22,600Administrative and other 684,173 1,040,484 431,154 2,155,811Property taxes 212,323 212,323Depreciation 1,365,831 2,368,599 314,590 4,049,020 1,496

TOTAL OPERATING EXPENSES 9,095,199 9,223,156 2.710.826 21,029.181 1,429.537

OPERATING INCOME 1,174,854 1,307,260 690,503 3,172.617

NONOPERATING REVENUES AND(EXPENSES):

Loss on disposal of assets (924,574) (924,574)Investment income 3,161 2,331 34,010 39,502Interest expense (508,410) (891.302) (7.754) (1,407,466) -

NET NONOPERATING REVENUES AND(EXPENSES) (1,429.823) (888.97!) 26,256 (2,292,538)

NET INCOME (LOSS) BEFORE TRANSFERS (254,969) 418,289 716,759 880,079

TRANSFERS IN 1,500,000 1,500,000TRANSFERS OUT (1,500,000) (1,500,000)

NET INCOME (LOSS) (254,969) 1,918,289 (783,241) 880,079

TOTAL NET ASSETS - JULY I, 2010 39,920,273 49,041,470 10.096,796 99,058,539 168,457

TOTAL NET ASSETS - JUNE 30, 2011 $ 39,665,304 $ 50.959,759 $ 9.313,555 $ 99,938,618 $ 168,457

The notes to the financial statements are an integral part of this statement.- 30-

CITy Of NEwpORT RHODE lSI AND

STATEMENT OF CASH FLOWSPROPRIETARY FUNDS


BUSINESS·TYPE ACTMTIESENTERPRISE FUNDS

EXHmrrJ

GOVERNMENTAACTIVITIES

WATERFUND

W.P.C.FUND

OTHERENTERPRISE

FUNDS TOTAlSINTERNAL

SERVICE FUND~

CASH FLOWS FROM OPERATING ACTMTIES:Cash received from customers $ 10,535,109 $ 10,639,925 $ 3,323,294 $ 24,498,328 $ 1,379,813Cash payments to suppliers for goods and services (2,494,398) (4,534)~17) (812,380) (7,841,595) (1,336,033Cash payments to employees for services (3,890,584) (218,478) (1,088,749) (5,197,811) (91,721Payment ofproperty taxes (212,323) (212,323)Payment ofadministrative expense (684.173) (1.040.484) (431,l54) (2.155,81ll

NET CASH PROVIDED BY (USED rn) OPERATING ACTMTIES 3.253.631 4.846.146 991.011 9,090,788 (47.941

CASH FLOWS FROM NONCAPITAL FINANCING ACTMTIES:futerfund loans and transfers 1,500,000 (1,500,000)Principal paid on interfund loans and transfers (58,728) (58.728)

NET CASH PROVIDED BY (USED IN) NONCAPITAL FINANCING ACTMTIES 1.500.000 (1.558.728) (58.728)

CASH FLOWS FROM CAPITAL AND RELATED FlNANCING ACTMTIES:Acquisition and constnlction of capital assels (4,607,381) (16,664,051) (289,001) (21,560,433)Proceeds from borrowing 3,981,674 24,173,579 28,155,253Principal paid on bonds, notes and loans (927,679) (14,235,787) (15,163,466)Interest paid on bonds, notes and loans (488.052) (635.695) (7.754) 0,131.501)

NET CASH USED IN CAPITAL AND RELATED FINANCING ACITVITIES (2.041.438) 17.361.954) 1296.755) (9.700.147)

CASH FLOWS FROM INVESTING ACTMTIES:Investment income 3.161 2.331 2.376 7.868

NET CASH PROVIDED BY INVESTrnG ACTMTIES 3.161 2.331 2.376 7.868

NET rnCREASE (DECREASE) rn CASH AND CASH EQUIVALENTS 1,215,354 (1,013,477) (862,096) (660,219) (47,941

CASH AND CASH EQUNALENTS (INCLUDING RESTRICTED ASSETS) •JULy 1,2010 4,627,428 4.244.926 4.175.227 13.047.581 118,242

CASH AND CASH EQUIVALENTS (INCLUDING RESTRICTED ASSETS) -JUNE 30, 2011 $ 5,842.782 $ 3.231,449 $ 3.313,131 $ 12.387.362 $ 70.301

RECONCILIATION OF OPERATING INCOME TO NET CASHPROVIDED BY (USED IN) OPERATING ACTIVITIES'

Operating income $ 1,174,854 $ 1,307,260 $ 690,503 $ 3,172,617 $

Adjustments to reconcile operating income to net cash providedby (used in) operating activities:

Depreciation 1,365,831 2,368,599 314,5QO 4,049,020 1,496Changes in assets and liabilities:

Decrease (Increase) in accounts receivable 265,056 347,932 (78,035) 534.953Decrease (Increase) in accounts receivable· other (3,9341Decrease (Increase) in due from other funds (238,423) (238,423) (45,7901Decrease (Increase) in inventory (77,923) (77,923) (2.936)Decrease (Increase) in prepaid expense 18,537 18,537(Decrease) Increase in accounts payable 232,845 1,102,101 66,941 1,401,887 3,31Z'(Decrease) Increase in accrued expenses (50,370) (27,285) (2,988) (80,643) (141!(Decrease) Increase in due to other funds 184,398 (32,575) 151,823(Decrease) Increase net other post employment benefit obligations 158.940 158.940 .~

NET CASH PROVIDED BY (USED rn) OPERATING ACTMTIES $ 3253.631 $ 4,846.146 $ 991.011 $ 9.090.788 $ (47.9ll!

f'1

NON CASH INVESTING. CAPITAL AND FINANCING TRANSACTIONS: /-~(Loss) on disposal ofassels (924,574) (924,574)Increase in fair value of investments 31.635 31.635 -1

TOTAL NON CASH INVESTING, CAPITAL AND FINANCrnG TRANSACTIONS $ (924,574) $ $ 31.635 $ (892.939) $ 1The notes 10 the financial statements srean integral part to this statement.

'!-'~

·31 --~~.~

III

CITY OF NEwpoRT RHODE ISLAND

STATEMENT OF FIDUCIARY NET ASSETSFIDUCIARY FUNDS

JUNE 30, 2011

PENSION ANDOTHER POST·

EMPLOYMENTBENEFITTRUSTFUNDS

ASSETS

PRNATEPURPOSE

TRUST FUNDS

EXHIBITK

AGENCYFUNDS

Cash and cash equivalentsInvestments, at fair value:

Fixed Income Mutual FundsDomestic Equity Mutual FundsInternational Equity Mutual Funds

TOTAL INVESTMENTS

TOTAL ASSETS

LIABILITIES

$ 1,842,400 $ 21,581 $

23,908,448 503,25458,086,653 813,00213,293,355

95,288,456 1,316,256

97,130,856 1,337,837

274,374

274.374

Cash overdraftAccounts payableAmountsheld·in escrow

TOTAL LIABILITIES

NET ASSETS

Held in trust for pension/other post-employment benefits and other purposes

47,12454,074 960

274,374

54,074 48,084 274,374

$ 97,076,782 $ 1,289,753 $

The notes to the financial statements are an integral part of this statement.·32·

CITY OF NEwpORT. RHODE ISI,AND

STATEMENT OF CHANGES IN FIDUCIARY NET ASSETSFIDUCIARY FUNDS

FOR THE YEAR ENDED 1UNE 30, 2011

PENSION ANDOTHER POST·

EMPLOYMENTBENEFITS

TRUSTFUNDS

ADDITIONS:Contributions and other income:

Employees $ 1,238,236 $Employer 9,235,820Contributions

Total contributions and other income 10,474,056

Investment income:Net appreciation in fair value of investments 20,367,121Interest and dividends 729,005

Total investment income 21,096,126

Less investment expenses 172,236

Net investment income 20,923,890

TOTAL ADDITIONS 31,397,946

DEDUCTIONS:Benefits 8,359,829Administration 114,234Awards

TOTAL DEDUCTIONS 8,474,063

CHANGES IN NET ASSETS 22,923,883

NET ASSETS . JULy 1,2010 74,152,899

NET ASSETS· JUNE 30, 2011 $ 97,076,782 $

The notes to the financial statements are an integral part of this statement.

·33 .

EXHffiITL

PRIVATEPURPOSE

TRUSTFUNDS

10,700

10,700

245,47820,695

266,173

2,065

264,108

274,808

2,13849,165

51,303

223,505

1,066,248

1,289,753

IIIIIII

EXHIBITMCITY OF NEwpORT RHODE ISLAND

NOTES TO BASIC FINANCIAL STATEMENTSFOR THE YEAR ENDED JUNE 30, 2011

1. SUMMARY OF SIGNIFICANTACCOUNTING POLICIES

The financial statements of the City ofNewport, Rhode Island (the City) have been prepared in conformitywith accounting principles generally accepted in the United States of America as applicable togovermnental entities. In certain circumstances, summaries of the City's significant accounting policieshave been presented throughout the notes to the basic financial statements in conjunction with otherdisclosures to which they relate.

A. Reporting Entity

The City was founded in 1639, incorporated under the laws of the State of Rhode Island in 1784 andre-chartered in 1853. The City is governed by a home rule charter which provides for a Council/CityManager form of govermnent. Legislative authority is vested in a seven-member City Council, ofwhich four are elected at large and three from voting wards. The Mayods chosen by council membersfrom among its four at-large members. A seven-member School Committee, all elected at large, isvested with autonomous legislative authority over the public school system. Members of both the CityCouncil and School Committee are elected to non-partisan biennial terms.

The City Manager is appointed by the Council and serves as the chief executive officer over allmunicipal services except those performed by the Solicitor, Canvassing Authority, and municipaljudges, each of whom is appointed by and reports directly to the Council. Municipal services includepublic safety; potable water and wastewater collection, treatment and distribution; solid wastecollection and disposal; street and sidewalk maintenance and operations which support economic andresidential development, open space preservation and State law and City code enforcement.

The Superintendent of Schools, appointed by the School Committee, is the chief executive officer forthe school system. The school system provides elementary and primary education to City residentsand vocational programs to other Newport County residents.

The accompanying financial statements present the govermnent and its component units. Inevaluating the inclusion of other separate and distinct legal entities as component units within itsfinancial reporting structure, the City applied the criteria prescribed by Govermnental AccountingStandards Board (GASB) Statement No. 14, as amended by GASB Statement No. 39, "DeterminingWhether Certilin Organizations are Component Units." A component unit is a legally separateorganization for which the elected officials of the primary govermnent are financially accountable orfor which the nature and significance of its relationship with the primary govermnent is such thatexclusion would cause the reporting entity's financial statements to be misleading or incomplete.Each discretely presented component unit is reported in a separate column in the govermnent-widefinancial statements to emphasize that it is legally separate from the City. .

Discretely Presented Component Unit

Newport Public Library

Incorporated under Rhode Island law in 1869, the Newport Public Library (the "Library") providesfree educational and reference resources to residents of the City as well as other patrons. The Libraryis governed by a Board of Trustees, which must be composed of at least nine and no more than fifteenmembers, one of whom is a member of the City Council. Operations of the Library are primarilyfinanced through an appropriation from the City's General Fund and the City Council must approvethe Library Budget as well as any issuance of debt. The Library capital assets belong to the City.Complete financial statements for the Library may be obtained from its business office on 300 SpringStreet, Newport, RI 02840.

- 34-

EXHIBITMCITY OF NEWPORT, RHODE ISLANDNOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)

L SUMMARY OF SIGNIFICANTACCOUNTING POLICIES (CONTINUED)

B. Government-Wide and Fnnd Financial Statements

The government-wide financial statements (I.e., the statement of net assets and the statement ofactivities) report information on all of the nonfiduciary activities of the primary government and itscomponent units. For the most part, the effect of interfund activity has been removed from thesestatements. Governmental activities, which nonnally are supported by taxes and intergovernmentalrevenues, are reported separately from business-type activities, which rely to a significant extent onfees and charges for support. Likewise, the primary government is reported separately from certainlegally separate component units for which the primary government is fmancially accountable.

The statement of activities demonstrates the degree to which the direct expenses of a given function orsegment are offset by program revenues. Direct expenses are those that are clearly identifiable with aspecific function or segment. Program revenues include I) charges to customers or applicants whopurchase, use or directly benefit from goods, services, or privileges provided by a given function orsegment and 2) grants and contributions that are restricted to meeting the operational or capitalrequirements of a particular function or segment. Taxes and other items not properly included amongprogram revenues are reported instead as general revenues.

Separate financial statements are provided for governmental funds, proprietary funds, and fiduciaryfunds, even though the latter are excluded from the government-wide fmancial statements. Majorindividual governmental funds and major enterprise funds are reported in separate columns in the fundfmancial statements.

C. Measurement Focus. Basis of Accounting and Financial Statement Presentation

The government-wide financial statements are reported using the economic resources measurementfocus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund fmancialstatements. Agency Funds have no measurement focus but are accounted for using the accrual basisof accounting. Revenues are recorded when earned and expenses are recorded when a liability isincurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues inthe year for which they are levied. Grants and similar items are recognized as revenue as soon as alleligibility requirements imposed by the provider have been met.

Governmental fund fmancial statements are reported using the current fmancial resourcesmeasurement focus and the modified accrual basis of accounting. Revenues are recognized as soon asthey are both measurable and available. Revenues are considered to be available when they arecollectible within the current period or soon enough thereafter to pay liabilities of the current period.For this purpose, the City considers revenues to be available ifthey are collected within 60 days oftheend of the current fiscal period. Expenditures generally are recorded when a liability is incurred, asunder accrual accounting. However, debt service expenditures, as well as expenditures related tocompensated absences and claims and judgments, are recorded only when payment is due. Generalcapital asset acquisitions under capital leases are reported as other financing sources.

Local taxes, including property taxes and franchise taxes, licenses, and interest associated with thecurrent fiscal period are all considered to be susceptible to accrual and so have been recognized asrevenues of the current period. All other revenue items are considered to be measurable and availableonly when cash is received by the City.

- 35 -

IIIII


L SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)

C. Measurement Focus. Basis of Accounting and Financial Statement Presentation (Continued)

The City reports the following major governmental funds:

The General Fund is the City's·primary operating fund. It accounts for all financial resources ofthe general government, except those required to be"accounted for in another fund.

The School Unrestricted Fund, a special revenue fund, is the school's primary operating fund.This is a special revenue fund because the revenue sources are legally restricted to educationalexpenditures. It accounts for all fmancial resources of the school, other than those specificallyrestricted by the provider for certain uses.

The Community Development Block Grant Fund (CDBO fund) is a special revenue fund, wherebythe City receives federal funding to promote specific types of community and economicdevelopment. Funds can only be spent in accordance with a legally binding grant agreement.

The Permanent Funds are used to account for resources legally held in trust for specific functions,normally provided by governments. In most cases, only the earnings on the principal can beexpended.

The Capital Projects Fund is used to account for the acquisition of capital assets or constructionof major capital projects other than those fmanced by proprietary funds.

The City reports the following major proprietary funds:

The Water Fund records the costs of collection and treatment of raw water and the distribution ofpotable water for user consumption and fire protection. The City's water system directly servesretail users throughout Newport and in parts of two neighboring towns. The Water Fund alsoprovides water to the United States Naval Base and customers of a neighboring water and firedistrict through wholesale contracts. Costs of servicing the users are recovered through both fixedand commodity charges under tariffs regulated by the Rhode Island Public Utilities Commission.

The Water Pollution Control Fund records the costs of collection and treatment ofwastewater, theextraction and treatment of sludge and the discharge of treated effluent. These costs are recoveredfrom the retail customers through rates assessed on their metered water charges and fromcontractual agreements with the United States Naval Base and a neighboring town.

Additionally, the City reports the following fund types:

The Special Revenue Funds account for and report the proceeds of specific revenue sources thatare restricted or committed to expenditure for specified purposes other than debt service or capitalprojects.

The Debt Service Fund accounts for resources accumulated and payments made for principal andinterest on a qualified zone (QZAB) bond, the proceeds of which were used to help fmance theconstruction and renovation of Thompson Middle School.

- 36 -


1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)

C. Measurement Focus. Basis of Accomiting and Financial Statement Presentation (Continued)

The Internal Service Fund, a proprietary type fund, is used to account for fleet managementservices provided to other departments of the government on a cost reimbursement basis.

The Enterprise Funds are used to account for those operations that are financed and operated in amanner similar to private business, primarily through user charges.

The Private-Purpose Trust Fund is used to account for resources legally held in trust for use byoutside individuals, trusts or organizations to provide awards and scholarships in accordance witha donor's specific instructions or criteria.

The Pension Trust Fund accounts for the activities of the Police Retirement Fund and the FireRetirement Fund, which accumulate resources for pension benefits to qualified police and fireemployees. .

The OPEB Trust Fund accumulates resources for future retiree health benefits and retiree lifeinsurance benefits for eligible teachers and police retirees. '

The Agency Funds are custodial in nature and do not present results of operations or have ameasurement focus. Agency funds include student activity funds and a community group thatexists for purposes normally provided by the City.

Private-sector standards of accounting and fmancial reporting issued prior to December 1, 1989,generally are followed in both the government-wide and enterprise fund fmancial statements to theextent that those standards do not conflict with or contradict guidance of the GASB. Governmentsalso have the option of following subsequent private-sector guidance for their business-type activitiesand enterprise funds, subject to this same limitation. The City has elected not to follow subsequentprivate-sector guidance.

As a general rule the effect of interfund activity has been eliminated from the government-widefinancial statements. Exceptions to this general rule include fees for services provided by one fund toanother fund, annual lease payments for vehicles paid to the capital projects fund, and other chargesbetween the City's water and water pollution control (sewer) function and various other functions ofthe City. Elimination of these charges would distort the direct costs and program revenues reportedfor the various functions concerned.

Amounts reported as program revenues include 1) charges to customers or applicants for goods,services, or privileges provided, 2) operating grants and contributions, and 3) capital grants andcontributions. Internally dedicated resources are reported as general revenues rather than as programrevenues. Likewise, general revenues include all taxes.

- 37 -


L SUMMARY OF SIGNIFICANTACCOUNTING POLICIES (CONTINUED)

C. Measurement Focus. Basis of Accounting and Financial Statement Presentation (Continued)

Proprietary funds distinguish operating revenues and expense's from nonoperating items. Operatingrevenues and expenses generally result from providing services and producing and delivering goods inconnection with a proprietary fund's principal ongoing operatipns. The principal operating revenuesof the Water Fund, the Water Pollution Control Fund, the Parking Fund, the Beach Fund, theMaritime Fund and the City's internal service fund are charges to customers for sales and services.Operating expenses for the proprietary funds include the cost of sales and services, administrativeexpenses and depreciation on capital assets. All revenues ani expenses not meeting this definition arereported as nonoperating revenues and expenses.

It is the City'S policy for all funds that when an expenditure/expense is incurred for purposes forwhich both restricted and unrestricted resources, including fund balances, are available, the Cityconsiders restricted amounts to be spent furst before any unrestricted amounts are used. Furthermore,it is the City's policy that when an expenditure/expense is incurred for purposes for which committed,assigned or unassigned resources, including fund balances, are available, the City considerscommitted amounts to be spent first, followed by assigned amounts and lastly unassigned amounts.

D. Assets. Liabilities and Net Assets or Equitv

1. Deposits and Investments

The City's cash and cash equivalents are considered to be cash on hand, demand deposits, andshort-term investments with original maturities of three months or less from the date ofacquisition.

The City's deposits are subj ect to certain State and municipal restrictions. Under Rhode Islandgeneral laws, depository institutions must insure deposits of the City or pledge eligible collateralequal to 100% of deposits maturing in greater than 60 days. Any institution not meeting certainfederally prescribed minimum capital standards must insure deposits or provide collateralregardless of maturities. The City Council has further enacted restrictions which essentially limitshort-term investments to U.S. Treasuries or debt instruments issued by agencies of the U.S.'Government or certificates of deposit less than or equal to the amount covered by FDIC or FSLIC.Maturities of these instruments are required to be matched to any underlying liabilities.

Investments

Investments of the City, as well as its component units, are reported at fair value. The Cityaccounts for the carrying value of investments by utilizing the specific identification method. Fairvalue is determined by the last reported bid price on the last business day of the year. The Cityparticipates in a cooperative investment pool that operates in accordance with appropriate statelaws and regulations. The reported value of the pool is the same as the fair value of the poolshares.

The City Council restricts both the type and maturity of instruments in which City assets, otherthan those of fiduciary funds and deferred compensation plans, may be invested. Acceptableinvestments include certificates of deposit, debt instruments issued by the U.S. Treasury andagencies of the Federal government, or high grade municipal securities. Maturities must bematched to meet the underlying obligations for which invested proceeds were collected. Theauthority for investing fiduciary assets is'vested with a commission appointed by and accountableto the City Council.

- 38 -


1. SUMMARY OF SIGNIFICANTACCOUNTING POLICIES (CONTINUED)

D. Assets. Liabilities and Net Assets or Equity (Continued)

2. Receivables and Pavables

a. Interfunds

Activity between funds that is representative of lendinglborrowing arrangements outstandingat the end of the fiscal year is referred to as either "due to/from other funds" or "advancesto/from other funds." All other outstanding balances between funds are reported as "dueto/from other funds." Any residual balances outstanding between the governmental activitiesand business-type activities are reported in the government-wide financial statements as"internal balances."

b. PropertY Taxes and Other Receivables

All property tax receivables, user fees receivables and notes receivable are shown net of anallowance for uncollectibles. The property tax receivable allowance at June 30, 2011, is equalto 63% of outstanding property taxes. Other allowances 'vary depending on the nature ofthereceivable and the history of collections.

Taxes are levied each July 1 on (a) the full and fair value of real and tangible personalproperty owned within the City the previous December 31; and (b) the value, as detenninedby the Rhode Island Vehicle Valuation Conunission, of vehicles registered within the City theprevious calendar year, prorated for the actual number of days so registered. Taxes are leviedfor the year commencing on that date, payable in equal quarterly installments on the fifth daysof August, November, February and May. Taxes are considered overdue on the 6th day ofeach quarter and are assessed penalties and will be collected through the sale of tax titles ifrequired. The City has a tax lien on the property as a matter of law on the date the roll iscertified, which is December 31 of the previous year.

Rhode Island general laws restrict the City's ability to increase its total tax levy to less than4.50% for the year ending June 30, 2011 and declining by one-quarter percent for each yearthereafter until 4% is reached.

3. Inventories and Prepaid Items

All inventories are valued at cost using the first-in, first-out (FIFO) method of valuation.

Certain payments to vendors reflect costs applicable to future accounting periods and are recordedas prepaid items in both the government-wide and fund financial statements.

4. Restricted Assets

Certain proceeds of the Water Pollution Control Fund and Water Fund revenue bonds areclassified as restricted assets on the statement of net assets because they are maintained inseparate escrow accounts managed by trustees in accordance with the bond covenants. Theseinclude debt service reserves and capitalized interest.

The Water Fund has additional cash on the balance sheet classified as restricted since, by order ofthe Rhode Island Public Utilities Conunission, it may only be used for debt service, capital,electricity, certain specified retiree/new hire benefits, or chemical expenditures.

Endowment funds held by the City for variqus purposes are restricted to expenditure of theinvestment income only for the purposes designated by the various donors.

- 39 -


I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)

D. Assets, Liabilities and Net Assets or Equity (Continued)

5, Capital Assets

Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,bridges, sidewalks and simllar items), are reported in the applicable governmental or businesstype activities colunms in the government-wide fmancial statements. Capital assets are defined bythe City as machinery and equipment with an initial, individual cost of more than $10,000, land orbuilding improvements of more than $20,000 and infrastructure of more than $25,000, and anestimated useful life in excess of two years. Such assets are recorded at historical cost orestimated historical cost. Donated capital assets are recorded at estimated fair market value at thedate of donation.

The costs of normal maintenance and repairs that do not add to the value of the asset or materiallyextend assets' lives are not capitalized.

Major outlays for capital assets and improvements are capitalized as projects are constructed.Interest incurred during the construction phase of capital assets of business-type activities isincluded as part of the capitalized value of the assets constructed.

The value of both governmental and business-type activities infrastructure is fully reported anddepreciated as applicable.

Property, plant and equipment of the City, as well as the component units, are depreciated usingthe straight-line method over the following estimated useful lives:

BuildingsBuilding improvementsWater & Sewer improvementsWater & Sewer infrastructureInfrastructureEquipment and other capital assets

40 - 12520 - 4020 -50

50 - 10075

6 - 30

6. Compensated Absences

City and school employees are allowed under various labor agreements and by City ordinance toaccumulate earned but unused vacation and sick leave. The City reports a liability based on thevarious provisions as follows:

• Supervisory (Nonunion); Supervisory (NEA); AFSCME-Citymaximum sick leave accrual is 960 hoursmaximum sick leave payout is 65% up to $7,500 - $25,000 if 10 years servicemaximum vacation accrual and payout is 200-300 hours

• Police and Fire:maximum vacation accrual and payout is 400 hourssick leave payout of 65% of accumulated leave up to 2,000 hours and 45% over 2,000

hours for police; no cap for firefighters

- 40 -


I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)

D. Assets. Liabilities. and Net Assets or Equity (Continued)

6. Compensated Absences (Continued)

• Teachers:sick leave payout of25% of number of days in excess of 50 and up to a maximum of 165

• AFSCME - School:maximum vacation accrual of 40 days; all accumulated payable upon separationmaximum sick leave accrual of 225 days; payout 30% of days greater than 60 and less

than 123

All vacation and sick leave pay is accrued when incurred in the government-wide and proprietaryfund financial statements. The current portion of the leave is determined based on historical andcurrent usage. The current and non-current portion is recorded in the government-wide frnancialstatements. The entire amount is reported as current in the proprietary fund fmancial statements.

7. Long-Term Obligations

In the government-wide and proprietary fund financial statements, long-term debt and other longterm obligations are reported as liabilities in the applicable governmental or business-typeactivities. Bond premiums and discounts, as well as issuance costs, are deferred and amortizedover the life of the .bonds using the effective interest method. Bonds payable are reported net ofthe applicable bond premium or discount. Bond issuance costs are reported as deferred chargesand amortized over the term of the related debt.

In the governmental fund financial statements, bond premiums and discounts, as well as bondissuance costs, are recognized during the current period. The face amount of debt issued isreported as other financing sources. Premiums paid on debt issuances are reported as otherfinancing uses. Issuance costs, whether or not withheld from the actual debt proceeds received,are reported as debt service expenditures. '

In the fund financial statements, expenditures for judgments and claims are recorded on the basisof settlements reached or judgments entered within the current fiscal year. In the governmentwide financial statements, the estimated liability for all judgments and claims is recorded as aliability.

8. Fund Equitv and Net Assets

The government-wide statement of net assets presents the City's non-fiduciary assets andliabilities, with the difference reported as net assets. Net assets are reported in three categories:

Invested in capital assets, net of related debt - This category consists of capital assets, netof accumulated depreciation and amortization and reduced by outstanding balances forbonds, notes and other debt that are attributed to the acquisition, construction orimprovement of capital assets.

Restricted net assets - This category consists of net assets whose use is restricted eitherthrough external restrictions imposed by creditors, grantors, contributors, and the like,through restrictions imposed by law through constitutional provisions orlegislation.

- 41 -

EXIilBITMCITY OF NEWPORT, RHODE ISLANDNOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)

1. SUMMARY OF SIGNIFICANTACCOUNTING POLICIES (CONTINUED)

D. Assets. Liabilities. and Net Assets or Equity (Continued)

8. Fund Equitv and Net Assets (Continued)

Unrestricted net assets - This category consists of net assets which do not meet thedefinition of the two preceding categories.

During the year ended June 30, 2011, the City implemented the provisions of GASB .StatementNo. 54, Fund Balance Reporting and Governmental Fund Type Definitions, which establishescriteria for classifying fund balances into specifically defined classifications for all governmentsthat report governmental funds. The City's governmental funds report the following fund balancecategories:

Nonspendable - Amounts that cannot be spent because they are not in spendable form orthey are legally or contractually required to be maintained intact.

Restricted - Constraints are placed on the use of resources that are either externallyimposed by creditors, grantors, contributors or laws and regulations of other governmentsor imposed by law through enabling legislation.

Committed - Amounts can only be used for specific purposes pursuant to constraintsimposed by formal action of the City Council (the highest level of decision makingauthority of the City) and cannot be used for any other purpose unless the City removes orchanges the specified use by taking the same formal action. The formal action required tobe taken by the City Council to commit fund balance includes formal voting proceduresregulated by the City Charter that of which is consistent with the City's budgetingprocedures as described in Note III A.

Assigned - Amounts are constrained by the government's intent to be used for specificpurposes, but are not restricted or committed. The City Director of Finance has beenauthorized by the City Council to assign Fund Balance as needed to meet the obligations ofthe City, with the exception of those amounts assigned by the City Council during the'City's annual budgeting process as described in Note III A.

Unassigned - Residual classification for the General Fund or amounts necessary in othergovernmental funds to eliminate otherwise negative fund balance amounts in the other fourcategories.

The City does not have a formal policy over the use of fund balance. In accordance with GASBStatement No. 54, the City will use restricted resources first, then unrestricted. resources asneeded. Unrestricted resources are used in the following order: committed; assigned; thenunassigned.

- 42-


IL RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS

Explanation of certain differences between the governmental fund balance sheet and thegovernment-wide statement of net assets

The governmental funds' balance sheet includes a reconciliation between fund balance - totalgovernmental funds and net assets - governmental activities as reported in the government-wide statementof net assets. One element of that reconciliation explains that "long-term liabilities, including bondspayable, are not due and payable in the current period and, therefore, are not reported in the funds." Thedetails of this difference are as follows:

Other long-term assets are not available to pay for current period expenditures and, therefore, are deferredin the funds:

Another element of the reconciliation explains that "Capital assets used in governmental activities are notfinancial resources and, therefore, are not reported in the funds." The details of this difference are asfollows:

Bonds payableBond premiumLeases payableClaims and jndgmentsCompensated absencesNet pension benefit obligationNet other post-employment benefit obligationAccrued interest payable

Net adjustment for long-term liabilities not due and payable in thecurrent period

Net pension assetPrepaid expensesDeferred property taxes and unearned grant revenueAllowance for doubtful accountsProperty tax and loan interest accrual

Net adjustment for long-term assets not available in the cunent period

Capital assets as of July I, 2010, net of accumulated depreciationCapital assets of internal service funds accounted for in the

net assets adjustment for internal service fundsCunent year capital outlayDepreciation expense

Net adjustment for capital assets

- 43 -

$

$

$

$

19,781,572964,192

1,239,457421,252

7,604,8654,782,8387,638,181

412,613

42,844,970

6,298,759866,308

5,232,730(6,851,418)4,051,146

9,597,525

$ 78,929,928

(12,417)6,679,497

(2,287,466)

$ 83,309,542

EXHIBITM

CITY OF NEWPORT, RHODE ISLANDNOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)

IL RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS(CONTINUED)

Explanation of certain differences between the statement of revenues, expenditures and changes infund balances ofthe governmental funds to the statement of activities for the year ended June 30,2011.

One of the reconciling items on the Reconciliation of the Statement of Revenues, Expenditures andChanges in Fund Balances of Governmental Funds to the Statement of Activities is that governmentalfunds report capital outlays as expenditures. The Statement of Activities allocates the cost of those assetsover' their estimated useful lives and reports depreciation expense. The details of this difference are asfollows:

Capital additions for the year ended June 30, 20 IIMiscellaneous adjustmentsDepreciation expense, excluding internal service funds

Net adjustment for capital outlays

$ 6,679,497(136)

(2,285,833)

$ 4,393,528

Some expenses reported in the Statement of Activities do not require the use of current financial resourcesand, therefore, are not reported as expenditures in governmental funds:

Current year change in compensated absencesCurrent year change in claims and judgmentsCurrent year change in net pension assetCurrent year change in net pension obligationCurrent year change in OPEB benefit obligation

Net adjustment for current year expenses

$ 510,329(90,492)26,982

(11,664)(1,222,036)

$ (786,881)

The repayment of long-term debt uses current financial resources of governmental funds while it has noeffect on net assets. Interest expense is not accrued in governmental funds while it is in government-widestatements:

Principal repayment of debtAmortization ofbond premiumLease proceedsCurrent year change in interest accrual

Net adjustment for long-term debt

- 44-

$ 1,033,43692,543

(1,239,457)(18,115)

$ (131,593)


III. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY

A, Budgets aud Budgetary AccountiIig

A budget is adopted for the General and School Umestricted Funds on the modified accrual basis withthe exception that encumbrances are treated as budgeted expenditures in the year of the commitmentto purchflse.

In accordance with the City Charter, the City Manager must present to the Council a recommendedannual budget for the operations of all municipal departments no later than 45 days prior to thecommencement of each fiscal year. The recommended budget must include an appropriation to fundmandated contractual obligations in excess of school anticipated revenues. The Council may amendrecommended municipal appropriations but not those of the school. The budget must be adopted byordinance by the last Council meeting prior to the new fiscal year.

• Budgets are adopted on a legally enacted budgetary basis, which differs from generallyaccepted accounting principles (GAAP) in that budgetary expenditures for goods and nonemployment services are recognized when legally binding orders referred to as encumbrancesare placed.

• In addition to limits enforced by the budget ordinance, the City Charter further restricts theincurrence of municipal expenditures or expenses to budgeted revenues at the fund level. TheCity Manager must periodically review revenues and reduce annual appropriationssufficiently to cover any shortfalls in budgeted revenues.

• Costs of operations for all departments established within the City Charter must beappropriated through an annual budget ordinance. These departments are presented within theGeneral Fund and the School Unrestricted Fund.

• Municipal budgetary control is legally enforced at the department level.

• Appropriation transfers between departments require approval by five of the seven-memberCouncil. Other appropriation increases require both the establishment of a funding source andpassage of a budget amendment ordinance. Amendments to the budget during the year totaled$787,965 from fund balance due to prior year appropriation carryovers and an increase of$198,700 from budget amendment ordinances.

• Intra-departmental transfers of municipal appropriations may be made with the approval ofthe City Manager or his designee.

• Unencumbered and unexpended appropriations lapse at fiscal year-end. School budgetarycontrol is legally enforced only at the unrestricted fund level; inter-departmental transfers maybe made without School Committee approval.

B, Budgetary-GAAP Reporting Reconciliation

The General Fund and School Unrestricted Fund Statements of Revenues, Expenditures and Changesin Fund Balance - Budget and Actual (Budgetary Basis) in the financial statements presentscomparisons ofthe legally adopted budget with actual data on a budgetary basis. The budgetarydiffers from GAAP because the GAAP basis includes encumbrances and teachers' retirementbehalfpayments made by the State that are not recognized under the budgetary basis.

- 45 -


III STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (CONTINUED)

B. Budgetary-GAAP Reportiug Reconciliation (Continued)

A reconciliation of revenues, expenditures, and fund balance between the accounting treatmentrequired by GAAP (Exhibit D), and budgetary requirements (Exhibit F), is as follows:

General FundFund

Expenditures Balance

Balance, Budgetary Basis, Exhibit F- June 30, 2011 $ 53,469,358 $ 7,447,675Encumbrances outstanding at Jnne 30,2010

and liquidated during the year ended June 30, 2011 787,965Miscellaneous adjustments 12,849 (1,227)Fund balances of unbudgeted combined funds 1,064,796Expenditures ofunbudgeted combined funds 38,650Encumbrances outstanding at June 30, 2011

charged to budgetary expenditures (1,157,839) 1,157,839

Balance, GAAP Basis, Exhibit D - June 30, 2011 $ 53,150,983 $ 9,669,083

Balance, Budgetary Basis, Exhibit G- June 30, 2011

Teachers' retirement on-behalfpayment

Balance, GAAP Basis, Exhibit D - June 30, 2011

School Unrestricted Fund

Revenues Expenditures

$ 13,912,111 $ 37,894,814

1,343,379 1,343,379

$ 15,255,490 $ 39,238,193 '

C. Excess of Expenditures Over Appropriations

The legal level of control for which expenditures cannot exceed appropriations is at the category levelwithin a department. The table below shows the amounts by which certain departmental expendituresexceeded fiscal year 2011 appropriations (after approved transfers).

DepartmentExpenditures in

Excess ofBudget

Reserve accountsFire departmentTransfers outPension expenditures

- 46 -

$ 448,8941,501,615

148,95286,753


IlL STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (CONTINUED)

D, Capital Projects Authorizations

Total Project Cumulative BalauceCapital Project Authorizations Expeuditures Juue 30,2011

Building, Facilities and InfrastructureImprovements and Renovation Projects $ 48,597,669 $ 13,498,170 $ 35,099,499

Maritime Fuud Improvements 2,044,990 377,345 1,667,645Parking Improvements 941,368 430,451 510,917Easton's Beach Improvements 461,925 449,733 12,192Water Pollution Control Projects 41,512,477 32,136,148 9,376,329Water Fund Projects 23,687,676 9,252,289 14,435,387

Total $ 117,246,105 $ 56,144,136 $ 61,101,969

E, Donor Restricted Endowments

Investments in marketable equity and all debt securities are carried at market value. The Cityallocates investment income in accordance with donor restrictions and Rhode Island law, whichadopted the provisions of the Uniform Prudent Management of Institutional Funds Act (UPMIFA).UPMIFA requires the investment of endowments in good faith and with the care that an ordinarilyprudent person in a like position would exercise under similar circumstances. It requires prudence inincurring investment costs, authorizing only costs that are appropriate and reasonable. Factors to beconsidered in investing are. expanded to include, for example, the effects of inflation. UPMIFAemphasizes that investment decisions be made in relation to the overall resources of the City.

IV. DETAILED NOTES ON ALL FUNDS

A. Cash and Investments

Cash and Cash Equivalents:

Custodial Credit Risk - Custodial credit risk is the risk that, in the event of a bank failure, the City'sdeposits may not be returned. Rhode Island Public Law requires 100% of public deposits in aqualified public depository with maturities greater than sixty (60) days are collateralized with eitherbank segregated assets, in a trust department or in custodial accounts at a federal reserve bank orfederal home loan bank. Any institution not meeting certain federally prescribed minimum capitalstandards must insure deposits or provide collateral regardless of maturities. The City Council furtherrestricts deposits and short-term investments (less than 3 months) to insured or collateralized cashaccounts, U.S. Treasuries, debt instruments issued by U.S. Government agencies or Certificates ofDeposit (CDs) less than or equal to the amount covered by the Federal Deposit Insurance Corporation(FDIC). The City Council also requires that CDs in excess of FDIC limits and any repurchaseagreements are collateralized in amounts of at least 102% of the market value of the deposit. The 2a7Investment pool is regulated and managed by the State of Rhode Island. At June 30, 2011, the City'sdeposits are not exposed to custodial risk since most of the above deposits are collateralized at 102%with assets held either in trust or by a third party bank, in U.S. Government National MortgageAssociation (GNMA) pass-through pools or Federal Home Loan Mortgage Corporation (FHLMC)securities held in the City's name. The remaining deposits are insured by the FDIC.

- 47 -

I


IV. DETAILED NOTES ON ALL FUNDS (CONTINUED)

A. Cash and Investments (Continued)

Cash and Cash Equivalents (Continued)

As of June 30, 2011, the City's bank balance of $24,555,508 was insured and collateralized asfollows:

I

Insured

Collateralized:

Collateral held by the pledging bank's trust department

in the City's name

Total amount subject to custodial credit risk

Investments

$ 1,037,896

23,517,612

$ 24,555,508

Certain investments are covered by the Securities Investor Protection Corporation (SIP<;) up to$500,000, including $100,000 of cash from sale or for purchase of investments, but not cash held solelyfor the purpose of earning interest. SIPC protects securities such as notes, stocks, bonds, debentures,certificates of deposit and money funds.

At June 30, 20 II, the City's investments (including restricted investments) consisted of the following:

Investment Maturities (in Years)TyPe of Investment Fair Value Less Than 1 1 - 5 6 - 10

Debt Securities:Money Market Funds $ 538,498 $ 538,498Certificates ofDeposits 3,377,182 3,377,182U.S. Government Agency Securities 7,295,068 6,408,978 886,090Fixed Income Mutual Funds 27,565,331 27,565,331

$ 38,776,079 $ 3,915,680 $ 33,974,309 $ 886,090Other Investments:

Equity Mutual Funds 77,287,684$ 116,063,763

Interest rate risk - The City does not have a formal investment policy that limits investmentmaturities as a means of managing its exposure to fair value losses arising fi'om increasing interestrates.

- 48 -


IV. DETAILED NOTES ONALL FUNDS (CONTINUED)


Investments (Continued)

Credit risk - The City Investment Policy requires that at least 90% of investments shall at any time beinvested in U.S. Treasury or Agency securities, top grade (AAA, AA and A or those with bondinsurance) municipal securities, certificates of deposit backed by collateral consisting of U.S.Treasuries or Agencies or covered by FDIC or FSLIC insurance, and repurchase contracts backed bycollateral consisting of U.S. Treasuries or Agencies and delivered to the City or held by anindependent third party. The policy also allows for investment in uncollateralized Certificates ofDeposit of Rhode Island banks. The policy further restricts investments with a maturity of greaterthan one year to 10% of total investments or $2,000,000, whichever is lower. The City's Certificatesof Deposit all have maturity dates of less than one year. The State of Rhode Island does not have anypertinent laws on investments that apply to municipalities.

Certificates of Deposit - Certificates of Deposit are all insured by FDIC insurance. The weightedaverage maturity of all certificates of deposit is .18 years. The City intends to hold all certificates tomaturity, although they are subject to interest rate risk in the event that they are sold prior to maturity.

The City's investments in money market funds, government securities and fixed income mutual fundshad average ratings as follows by Standard & Poor's.

Average Rating

MoneyMarket

Mutual Funds

U.S.Government

AgencySecurities

FixedIncome

Mutual Funds

AAA .. $ 538,498 $ 7,295,068 $ 27,565,331

Custodial credit risk - The City does not have a formal policy regarding custodial credit risk.Custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will not beable to recover the value of its investment or collateral securities that are in the possession of anoutside party. The following City investments are held by the counterparty's trust department or agentbut not in the City's name and therefore are subject to custodial credit risk.

Total

LessInsured

Amounts

Subject ToCustodial

Credit Risk

U.S. Government Agency Securities =$==7=,2=9~5=,0~6~8==$~===5=0=0=,0=0=0=;,$=",,;;6=,7=9;;5;;;,0,;;6~8

- 49 -




Fiduciary and Permanent Funds

The City Council and Charter grant authority to a five-member Trust and Investment Commission(Commission) to manage fiduciary fund assets. The members are appointed by the City Council. Thefiduciary funds include the police pension plan assets, the fire pension plan assets, the OPEB Trustassets, trust assets and scholarship assets. Separate investment policies exist as these assets areinvested for long-term growth and/or to meet specific funding targets. The policies identify the assetallocation plans and objectives developed by the Commission. The absolute objectives are to achievegrowth in the principal value of assets while maintaining a level of stability and liquidity sufficient toensure the timely payment of obligations, and to achieve the target rate of return as defined by theactuarial rate of return, currently 7.5% for the pension plans, the OPEB Trust, and trust investmentsper year net of investment expenses, over a full market cycle defined as 5 to 7 years. The policies areused to inform investment managers, consultants and custodians of the Commission's goals,objectives, and restrictions. The policies are also designed to identitY and mitigate performance risk.Investments are not restricted to any particular type of investment. The investment managers are heldto certain performance standards as compared to an appropriate national index. The current assetallocation plans set minimum, maximum and target allocation percentages of assets. The Large CapValue and Large Cap Growth performances are benchmarked against the Russell 1000 Value andRussell 1000 Growth Indices, respectively. The Mid Cap performance is benchmarked against the

S & P 400 Index. The Small Cap is compared to the Russell 2000 Growth, the International Equity tothe MSCI All-World Free Ex-US Index, and the Fixed Income to the Barclays Aggregate Index.Further, the Commission instructs managers to invest the equity portion of the portfolio so as toprevent the returns from underperforrning the equity index in any three consecutive quarters.Currently, most of the funds are invested in mutual funds or collective trusts. For mutual funds, themanagers are subject to the mutual fund prospectus. The assets are rebalanced quarterly as needed.

Fiduciary and Permanent Fund Investments included in the [mancial statements as of June 30, 2011totaled $104,853,364.

Component Unit

Cash and Cash Equivalents

Library

The Library assumes levels of custodial credit risk for its cash deposits and cas)1 equivalents.Custodial credit risk is the risk that, in the event of a bank failure, the Library's deposits may not bereturned to it. Cash deposits and cash equivalents are exposed to credit risk if they are not covered bydepository insurance and the deposits are a) uncollateralized, b) collateralized with securities held bythe pledging financial institution, or c) collateralized with securities held by the pledging financialinstitution's trust department or agent but not in the Library's name. The Library does not have adeposit policy for custodial risk. At June 30, 2011, $213,065 of the Library's bank balances of$607,794 was uninsured and uncollateralized.

- 50-


IV, DETAILED NOTES ONALL FUNDS (CONTINUED)


Component Unit (Continued)

Investments

Library

At June 30, 2011, the Library's investments consist oftlie following:

Type of Investment

Investment Maturities (In Years)Less

Fair Value Than I1 - 5

Years

Debt Securities:Money Market Funds

Other Securities:Equity Mutual FundsCertificates ofDeposit

$

$

27,730 $ 27,730 $

27,730 .;$"===,,;;,27,;,;,7,;,;3;,;;0~$~===

349,995291,724669,449

Interest Rate Risk - Interest rate risk is the risk that changes in interest rates will adversely affect thefair value of an investment in a debt instrument. The Library does not have a policy with respect tointerest rate risk.

Credit Risk - The Library's Board of Directors restricts both the type and maturity of instruments inwhich Library assets maybe invested. Acceptable investments include Certificates of Deposit, debtinstruments issued by the U.S. Treasury and agencies of the federal government, or high-grademunicipal securities.

The Library's investments in money market funds had average ratings as follows by Standard &Poor's. '

AVERAGE RATING

AA .

- 51 -

MONEY MARKETMUTUAL

FUND

$ 27.730

III




Component Unit (Continued)

Investments (Continued)

Library (Continued)

Custodial Credit Risk - The Library does not have a formal policy with respect to custodial creditrisk. Custodial credit risk is the risk that, in the event of the failure of the couuterparty, theLibrary will not be able to recover the value of its investment or collateral securities that are in thepossession of an outside party. The followiug Library investments are held by the couuterparty'strust department or agent but not in the Library's name and therefore are subject to custodialcredit risk.

Certificates ofDeposit

Total

$ 291,724 $

Less

InsuredAmourlts

Subject To

Custodial

Credit Risk

$ 291,724

B. Receivables

At Juue 30, 2011, receivables, includiug the applicable allowances for doubtful accounts, are asfollows:


OtherSchool Capital Govern-

General Unrestricted CDBG Projects mentalFnnd Fnnd Fund Fnnd Funds Total

Taxes $ 3,522,498 $ $ $ $ $ 3,522,498Intergovernmental 10,879 92,953 1,320,857 1,874,112 3,298,801Interest 3,482,396 459,444 109,306 4,051,146Other 933,283 378,115 44,657 106,185 1,462,240Noteslloans 2,590,088 308;630 2,898,718

7,938,177 388,994 3,142,485 1,365,514 2,398,233 15,233,403Less allowance for

doubtful accounts (4,805,780) (2,044,958) (680) (6,851,418)3,132,397 388,994 1,097,527 1,365,514 2,397,553 8,381,985

Less current portion 3,132,397 388,994 647,629 1,365,514 2,278,315 7,812,849

Net long-term portion $ $ $ 449,898 $ $ 119,238 $ 569,136

- 52 -



B. Receivables (Continued)

Business-type Activities

OtherWater W.P:C. EnterpriseFund Fund Funds Total

User fees $ 1,362,815 $ 1,659,040 $ 58,776 $ 3,080,631Less allowance for doubtful accounts (225,000) (150,000) (375,000)

Net receivables 1,137,815 1,509,040 58,776 2,705,631

Intergovenunental 84,270 84,270

Net receivables $ 1,137,815 $ 1,509,040 $ 143,046 $ 2,789,901

Governmental funds report deferred revenue in connection with receivables for revenues that are notconsidered to be available to liquidate liabilities of the current period. Governmental funds also deferrevenue recognition in connection with resources that have been received, but not yet earned. At theend of the current fiscal year, the various components of deferred revenue and unearned revenuereported in the governmental funds were as follows:

DEFERRED REVENUE:Delinquent property taxes receivable (general fund)Loan receivable not yet earned (special revenue fund)Grant receivable not yet collected (special revenue fund)Grant receivable not yet collected (capital projects fund)

TOTAL UNEARNED/DEFERRED REVENUE FOR GOVERNMENTAL FUNDS

- 53-

$ 2,361,4223,374,139

334,985637,120

$ 6,707,666



C. Capital Assets

Capital asset activity for the year ended June 30, 2011 was as follows:

BALANCE BALANCEJULY 1, 201a INCREASES DECREASES JUNE 30,2011

Governmental Activities:

Capital assets not being depreciated:Land $ 4,920,148 $ $ $ 4,920,148Construction in progress 224,335 1,180,365 1,404,700

Total capital assets not being depreciated 5,144,483 1,180,365 6,324,848

Capital assets being depreciated:Buildings and structures 43,554,071 2,371,034 15,735 45,909,370Machinery and equipment 6,602,719 515,089 7,117,808Vehicles 7,447,788 394,854 7,842,642Infrastructure 46,490,521 2,218,155 (15,735) 48,724,411

Total capital assets being depreciated 104,095,099 5,499,132 109,594,231

Total capital assets 109,239,582 6,679,497 115,919,079

Less accumulated depreciation:Buildings and structures 11,710,390 854,568 12,564,958Machinery and equipment 3,315,317 402,138· 3,717,455Vehicles 4,938,546 175,182 5,113,728Infrastructure 10,345,401 855,578 11,200,979

Total accumulated depreciation 30,309,654 2,287,466 32,597,120

Total capital assets being depreciated, net 73,785,445 3,211,666 76,997>,11 J

Governmental activities capital assets, net $ 78,929,928 $ 4,392,031 $ $ 83,321,959

- 54-


IV, DETAILED NOTES ON ALL FUNDS (CONTINUED)

C. Capital Assets (Continued)

Depreciation expense was charged to functions/programs of governmental activities as follows:

Governmental Activities:

General governmentGeneral educationPublic safetyPublic healthPlanning, zoning and developmentHuman servicesRecreationCapital assets held by the City's internal service fund

are charged to various functions based on usage of the assets

$ 313,575425,608296,571

1,121,387112,958

1,67414,060

1,633

$ 2,287,466

BAlANCE BAlANCE

JULY 1,2010 Reclass INCREASES DECREASES JUNE 30. 20 II

Business-type Actjyilies

Capital assets not being depreciated:Land and land improvements l 6,492,359 l $ $ $ 6,492,359

Construction in progress 15,863.299 (13,738,898) 2.009.002 4,133.403

Total capital assets not being depreciated 22.355,658 (13,738.898) 2,009.002 10,625.762

Capital assets being depreciated:Buildings and systems 175,031,860 13,738,898 19,342,422 3,791.184 204,321,996

MachineI)' and equipment 4,888.552 9,999 191,754 4,706,797

Vehicles 715.928 197,011 912.939

Total capital assets being depreciated 180,636,340 13,738,898 19,549.432 3.982.938 209,941,732

Total capital assets 202,991,998 21,558.434 3,982,938 220.567.494

Less accumulated depreciation:Buildings and systems 75,081,713 3,783,667 2.866,610 75,996,771

Machinery and equipment 3,933,029 218,392 191,754 3,959.667Vehicles 314,006 46,961 360.967

Total accumulated depreciation 79,328,748 4,049.020 3.058.364 80,317,405

Total capital assets being depreciated, net 101,307,592 13,738,898 15,500,412 924.574 129.624.327

Net capital assets, business-type activities $ 123,663,250 $ $ 17,509,414 $ 924.574 $ 140,250.089

- 55-


Discretely Presented Component Units

Activity for the Newport Public Library for the year ended June 30, 2011 was as follows:

$ 4,049,020

$ 1,365,8312,368,599

62,830130,047121,713

WaterWater Pollution ControlMaritimeEaston's BeachParking


C. Capital Assets (Continned)

Depreciation expense was charged to functions/programs of the business-type activities as follows:

BALANCE BALANCEJULy 1,2010 INCREASES DECREASES JUNE 30, 20ll

Capital assets being depreciated:Buildings $ 7,908,639 $ 17,321 $ $ 7,925,960Improvements other than buildings 400,590 46,481 447,071Furniture, fIxtures and equipment 923,369 923,369

Total capital assets being depreciated 9,232,598 63,802 9,296,400

Less accumulated depreciation:Buildings 3,098,746 298,849 3,397,595Improvements other than buildings 182,132 20,029 202,161Furniture, fIxtures and equipment 822,857 40,280 863,137

Total accumulated depreciation 4,103,735 359,158 4,462,893

Net capital assets, library $ 5,128,863 $ (295,356) $ $ 4,833,507

- 56 -

EXHIBITM



D. Interfund Accounts

1. Interfund Receivables and Payables

The composition of interfund balances as of June 30, 20rl is as follows:

CorrespondingFund Due From Due To Description

Major Governmental FundsGeneral Fund

Water Fund $ 704,129 $ Payroll, benefits and overheadWPCFund 54,500 Project police detailsNonmajor Governmental Fund 87.500 Library parking lot

Total 758,629 87,500

Nonmajor Governmental Fund"UDAGFund

General Fund 87,500 Library parking lot

Total Governmental. Funds $ 846.129 $ 87,500

Major Enterprise FundsWater Fund

Water Pollution Control Fund $ $ 410,578 Sludge chargesGeneral Fund 704,129 Payroll, benefits and overheadInternal Service Fund 11 1,829 Maintenance charges

Total 1.226.536

Water Pollution Control FundWater Fund 410,578 Sludge chargesGeneral Fund 54,500 Project police details

Total 410,578 54,500

Total Enterprise Funds $ 410,578 $ 1,281,036

Internal Service Fund

Water Funds $ 111,829 , $ Maintenance charges

Total All Funds $ 1.368.536 $ 1,368.536

All interfund balances resulted from the time lag between the dates payllents occurred betweenfunds and services or short-term internal financing were provided.

- 57 -

- 58 -


The Urban Development Grant Fund (UDAG) loaned the City of Newport $51,876 to removeseaweed from Easton's Beach. The note is a IS-year note bearing ihterest at 1.0%. The balancedue at June 30,2011 is $32,962. The Parking Fund loaned the Easton's Beach Fund $320,000 forthe purchase of a seaweed harvester. A contribution was received in fiscal year 2009 that reducedthe amount of the note by $49,800. The note is a 10-year note bearing interest at 1.0%. Thebalance due at June 30, 2011 is $188,380.

The following schedule details amounts to be paid per year on the notes:

Loans related to armory buildingLoan for beach equipmentLoans for beach repairs/activities

Description

267,459188,38032,962

488,801

Amount

$

$

CorrespondingFund

Maritime FundEaston's Beach FundEaston's Beach Fund

Beach BeachSeaweed Equipment Combined

Year ending June 30, Principal Principal Principal Interest

2012 $ 3,517 $ 26,125 $ 29,642 $ 2,2152013 3,553 26,387 29,940 1,9192014 3,589 26,651 30,240 1,6192015 3,625 26,917 30,542 1,3162016 3,661 27,186 30,847 1,011

2017-2020 15,017 55,114 70,131 1,169

$ 32,962 $ 188,380 $ 221,342 $ 9,249

Total advances to other funds

Nonmajor Funds

AdvanceFrom

Urban DevelopmentParking FundUrban Development


D. Interfund Accounts (Continued)

2. Advances

II

j]

III

•IIIIIIIIIIII



D. Interfund Accounts (Continued)

2. Advances (Continued)

The Newport Redevelopment Authority transferred the armory building and related debt to theCity of Newport Maritime Fund in April 2010. The related debt includes two loans from City ofNewport urban development and economic development special revenue funds. The City repaidthe entire amount due of $55,243 to the economic development fund in September 20 I O. Theremaining advance of $267,459 is due to the urban development grant fund only upon sale of thearmory building. No interest accrues on the advance.

3. Transfers

A summary of interfund transfers for the year ended June 30, 2011 is as follows:

Transfers To: Transfers From:Governmental Funds:

Capital Projects Fund $ 1,173,116 General FundSchool Unrestricted Fund 22,564,157 General FundSchool Unrestricted Fund 306,353 School Restricted FundGeneral Fund 341,085 Capital Projects FundDebt Service Fund 133,110 General Fund

24,517,821Business-type Funds:

Water Pollution Control 1,500,000 Parking Fund1,500,000

Total $ 26,017,821

Summary:General Fund Transfers OutGeneral Fund Transfers InCapital Projects Transfers InCapital Projects Transfers OutSchool Unrestricted Transfers InWater Pollution Control Transfers InNon Major Business-Type Funds Transfers OutNon Major Governmental Fund Transfers InNon Major Governmental Fund Transfers In

$ 23,870,383341,085

1,173,116341,085

22,870,5101,500,0001,500,000

133,110306,353

Transfers are generally programmed amounts used to finance capital assets or for other requiredactivities in other funds.

- 59-

IIIIIIIIIIIIIII~

III



E. Changes in Long-Term Obligations

The City issues general obligation, Qualified Zone Academy Bonds (QZAB) and revenue bonds toprovide funds for the acquisition and construction of major capital facilities. Bonds have been issuedfor both governmental and business-type activities.

General obligation bonds are direct obligations and pledge the full faith and credit of the City. Thesebonds are generally issued as 20-year serial bonds. Revenue bonds are obligations that pledge therevenues derived from the use of services in that particular fund. These are issued for business-typeactivities and are generally collateralized by the asset under construction or renovation. The bonds areusually issued as 20-year bonds. The QZAB bond is a 12-year bond, which is supported by annualsinking fund payments to a third-party escrow agent. Changes in bonded debt outstanding duringfiscal year 20 II are summarized on the next page as follows:

- 60 -



E. Chan~es in Long-Term Obligations (Continued)

Date Maturity Interest Outstanding Outstanding InterestIssued Date Rate (%) July 1, 2010 Additions Retired June 30, 2011 Expense

Governmental Activities:Thompson School QZAB 2001 2013 N/A $ 1,863,536 $ $ $ 1,863,536 $

Thompson School Refunding 2010 2021 1.50 to 5.0 13,285,000 270,000 13,015,000 503,648Roadway hnprovements 2009 2023 2.50 to 5.0 5,000,000 500,000 4,500,000 156,250Series A Refunding Bonds 2004 2011 2.00 to 4.00 16,118 16,118 753Series B Refunding Bonds 2004 2012 2.00 to 3.50 650,354 247,318 403,036 17,427

Total Governmental Activities $ 20,815,008 $ $ 1,033,436 $ 19,781,572 $ 678,078

Business-type Activities:Sewer Improvements - SRF 2002 2023 1.90 $ 9,359,509 $ $ 589,906 8,769,603 $ 166,407Series A Refunding Bonds 2004 2011 2.00 to 4.00 52,831 52,831 1,502Sewer hnprovements - SRF 2009 2029 0.84 to 3.16 1,277,577 4,693,948 258,000 5,713,525 161,863Sewer hnprovements . SRF 2010 2030 0.55 to 3.25 743,745 6,138,641 1,000 6,881,386 150,413Sewer Improvements - SRF 2011 2031 0.73 to 3.81 2,995,989 2,995,989 30,253Sewer bnprovements 2011 2026 4.30 10,345,000 10,345,000 128,005

Total Water Pollution Control Fund 11,433,662 24,173,578 901,737 34,705,503 638,443

Series A Refunding Bonds 2004 2011 2.00 to 4.00 38,997 38,997 1,109Series B Refunding Bonds 2004 2012 2.00 to 3.50 1,493,540 562,682 930,858 37,538Water Improvements - SRF 2007 2027 3.28 - 3.72 2,783,872 128 114,000 2,670,000 96,580Water Improvements - SRF 2008 2029 2.08 - 3.63 3,997,583 854,348 211,000 4,640,931 202,912Water Improvements - SRF 2009 2030 0.65 to 3.54 490,219 1,763,839 1,000 2,253,058 78,313

Total Water fund 8,804,211 2,618,315 927,679 10,494,847 416,452

Total Business-type Activities $ 20,237,873 $ 26,791,893 $ 1,829,416 $ 45,200,350 $ 1,054,895

IIIIIIIIIIIIIIIII



E. Changes in Long-Term Obligations (Continued)

Alliong-tenn liabilities listed under Goverrunental activities are generally liquidated by the GeneralFund.

The Water Pollution Control Fund borrowed $6,595,532 in FY2009 from the state revolving loanfund. Of that, $995,579 of American Reinvestment and Recovery Act (ARRA) funds will be appliedagainst principal over the life of the 20-year bond. The Water Fund borrowed $3,300,000 in FY2009from the state revolving loan fund. $765,452 of ARRA funds will be applied against principal overthe 20-year life of the bond. The annual ARRA offset will be taken into revenue each year the bondsare outstanding.

The City of Newport Water and Water Pollution Control Funds have the following outstanding StateRevolving Fund (SRF) revenue bonds and non-SRF revenue bonds all issued through the RhodeIsland Clean Water Finance Agency (RICWFA), The bond proceeds are held by RICWFA or theirescrow agent. Bonds are issued for a specific purpose and for a total approved amount. The revenuebonds are drawdown bonds whereby the City sends vendor invoices to RICWFA for payment and theCity's outstanding bond amounts equal the total of the drawdowns less, principal payments per a setamortization schedule. The following schedule shows the amounts of the bonds and the purpose forwhich it was issued. Each revenue bond issue requires a debt .service reserve to be held by the City'sescrow agent.

Amount DebtYear Total Drawn down Service ARRA

Description Fund Issued Bond To Date Reserve FundingRadio read meter system andimprovements to plants Water 2008 $ 5.900,000 $ 4,852,931 $ 433,173 na

St. Mary's Raw Water MainProject Water 2007 3,000,000 3,000,000 212,633 na

Distribution improvements Water 2009 3,300,000 2,254,058 181,313 $ 765,452

Sewer Improvements WPC 2002 13,000,000 13,000,000 894,371 na

Easton Pond ultraviolet disinfectionsystem; railroad interceptor replacement;combined sewer overflow projects WPC 2009 6,595,532 5,971,525 384,978 $ 995,579

Thames Street and Wellington Avenueinterceptor repairs and replacement; andLong Wharf force main repairs WPC 2010 9,327,000 6,882,386 650,475 na

Long Wharf force main repairs WPC 2011 3,095,505 2,995,989 224,754 na

Long Wharf force main repairs WPC 2011 10,345,000 10,345,000 544,095 na

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EXHIBIT1\>CITY OF NEWPORT, RHODE ISLANDNOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)

IV, DETAILED NOTES ON ALL FUNDS (CONTINUED)

E. Changes in Long-Term Obligations (Continued)

The City has a $2,337,000 General Obligation Qualified Zone Academy Bond, Series 2001 dateDecember 14, 2001, due December 14, 2015, which was used to help [mance the construction cThompson Middle School. The bond may not be prepaid prior to the maturity date. The City irequITed to make annual sinking fund installments of $133,110 with the trustee, which will binvested with the bank (purchaser of the bond). The total amount to be deposited into the sinkinfund is $1,863,536. The City is responsible for ensuring that the entire $2,337,000 is repai<Therefore, if the sinking fund payments plus investment earnings are insufficient to cover th$2,337,000, the City will be responsible for the balance due. Current fair market value ofthe sinkinfund is $1,400,360 which amount is reported in the debt service fund, a nonmajor governmental fund

Bonded indebtedness on June 30, 2011 matures over fiscal years through 2032 as follows:

Governmental Activities Business-type ActivitiesYear ending June 30. Principal Interest Principal Interest

2012 $ 1,756,211 $ 634,866 $ 2,239,885 $ 1,550,6222013 1,726,825 577,733 2,712,978 1,537,4662014 1,580,000 528,944 2,406,368 1,470,5962015 1,610,000 484,744 2,483,492 1,405,6052016 3,263,536 412,181 2,557,303 1,335,890

2017-2021 7,440,000 1,227,205 14,160,338 5,465,4642022-2026 2,405,000 96,514 14,176,097 3,075,3342027-2032 9,723,532 796,819

Amounts Not Yet Drawn (5,259,643)

$ 19,781,572 $ 3,962,187 $ 45,200,350 $ 16,637,796

Debt authOlized by the City Council and voters, where applicable, and not yet issued at June 30, 20 Iis as follows:

New Elementary SchoolRoad Improvement Bonds Capital Projects FundEaston's Moat and Dam Repairs - Water FundWater System ImprovementsSewer System Improvements

- 63 -

$ 30,000:0007,000,0006,650,000 (issued in September 2011)7,100,000 ($3,537,000 BAN has been issue

10,673,000

IIIIIIIIIIIII



F. Notes Payable

1. Business-type Activities

The Water Fund has borrowed $500,000 as a short-term note due to Rhode Island Clean WaterFinance Agency (RICWFA) for Easton's Pond Dam and Moat Repairs. The Water Fund has alsoborrowed $3,537,000 as a short-term note due to RICWFA for City Advisor services for the longterm improvements to the Newport Station I Treatment Plant and the replacement of the LawtonValley Treatment Plant. All notes will be replaced with long-term revenue bonds. The City issuedbonds of $6,640,000 in September 2011 to redeem the $500,000 note and provide constructionfinancing for Easton's Pond Dam and Moat Repairs.

The following table details water and sewer notes outstanding at June 30, 2011:

Date Interest Amount Amount DrawnPurpose of Nate Issued Rate Authorized Down to Date

Eastonls Pond Dam and Moat Repairs 10/15/2010 1.98% $ 500,000 $ 301,226City Advisor - Water Treatment Plants 10/15/2010 1.98% 3,537,000 3,033,844

Total Outstanding Revenue Notes $ 3,335,070

In 1984, the Redevelopment Agency of Newport, a component unit, purchased a vacant buildingin an area of the City designed for redevelopment. As part of the financing for this purchase, theState of Rhode Island loaned the Redevelopment Agency $200,000. The underlying note bears nostated interest rate or maturity and is secured with a mortgage on the building. TheRedevelopment Agency turned over the building to the City of Newport Maritime Fund in April,20 IO. As of June 30, 20 II, $200,000 was payable. The note is required to be paid only upon thesale of the building.

2, Component Unit

Library

In 2001, the Library Association received a $175,000 interest-free loan from the City of Newportfor parking lot renovations. The loan is payable in annual installments of $8,750 through 2021.The following is a summary of changes in long term debt of the Library Association.

Business-typeactivities:

Balance Balance Due WithinJuly 1, 2010 Additions Reductions June 30, 2011 One Year

Notes Payable $ 96,250 $ $ 8,750 $ 87,500 $ 8,750Compensated Absences 153,092 18,699 134,393 134,393

$ 249,342 $ $ 27,449 $ 221,893 $ 143,143

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G. Changes in Long-Term Liabilities:

Long-term liability activity for the year ended June 30, 2011 was as follows:

Balance Balance Due WithinJuly 1, 2010 Additions Reductions JundO,2011 One Year

Governmental activities:

Bonds payable $ 20,815,008 $ $ 1,033,436 $ 19,781,572 $ 1,756,211Bond premium 1,056,735 92,543 964,192 92,543Leases payable 1,239,457 1,239,457 134,177Claims and judgments 330,760 90,492 421,252 174,752Compensated absences 8,115,194 2,188,754 2,699,083 7,604,865 2,300,000Net pension obligation 4,771,174 11,664 4,782,838Net OPEB obligation 6,416,145 1,222,036 7,638,181

TOTAL $ 41,505,016 $ 4,752,403 $ 3,825,062 $ 42,432,357 $ 4,457,683

Business-type activities:

Bonds payable $ 20,237,873 $ 26,791,893 $ 1,829,416 $ 45,200,350 $ 2,239,885Notes payable 212,923 12,923 200,000Revenue notes payable 15,292,838 1,363,359 13,321,127 3,335,070 3,335,070Net OPEB obligation 623,372 158,940 782,312

TOTAL $ 36,367,006 $ 28,314,192 $ 15,163,466 $ 49,517,732 $ 5,574,955

H. Operating Leases '!

The City leases certain office equipment under multi-year agreements that are subject to annual!appropriation. Additionally, the Water Fund assesses the General Fund an annual lease charge of:$536,188 for providing a public flIe protection system owned by the Water Fund pursuant to tariffs'!mandated by the Rhode Island Public Utilities Commission. For the year ended June 30, 2011, the'jGeneral Fund incurred expenditures of $536,188 associated with these agreements. The minimUJll;jannual lease obligations of the General Fund related to these agreements are $536,188 until such time:ias the Rhode Island Public Utilities Commission approves a rate change. ,ij

"1

)j,~'j'

'\'

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- 66-

EXHJBITMCITY OF NEWPORT, RHODE ISLANDNOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)

32,61029,77526,85223,84020,73553,667

187,479

Interest

$

$

Year ending June 30, Principal

2012 $ 92,3602013 95,1962014 98,1182015 101,1302016 104,235

2017 - 2021 571,187

$ 1,062,226

J. Statutory Debt Limitations

Rhode Island General Laws cap the amount of each municipality's general obligation bonds that maybe outstanding to 3% of its assessed property values. Exceptions apply to bonds financed from nontax revenues and special exemptions are granted for other purposes as well. The assessed value ofNewport properties at December 31, 2009 was $5,724,320,438, limiting the amount of non-exceptedgeneral obligation bonds outstanding to $171,729,613. Bonds of $19,763,292 outstanding at June 30,2011 are general obligations and subject to the statutory limitation.


I. Capital Leases

The City entered into an agreement to lease purchase a new HVAC system for the School Departmentin the principal amount of $1 ,062,226 at an interest rate of 3.07%. Payments of principal and interestwill be made over the next ten years as follows:



K. Fund Balances

The following table details the purposes for which fund balances may be nonspendable, restricted,committed or assigned.

School Community Capital OtherGeneral Unrestricted Development Permanent Projects Governmental

Fund Fund Block Grant Fund Fund Funds TolNonspendable:

Endowments $ - $ $ $ 2,181,651 $ - $ - $ 2,lB

Restricted:Trust purposes 5,955,530 5,95Education 510,970 51Planning, urban and economic

development 1,446,394 1,44Public safety 190,820 19Community and social services 482,401 48Debt service 1,400,360 1,40

Total Restricted 482,401 5,955,530 3,548,544 9,98

Committed:General government 688,926 68Capital improvements 3,052,879 3,05Public safety 694Public services 468,219 46

Total Committed 1,157,839 3,052,879 4,21

Assigned:Education 1,370,211 1,37Public improvements 864,852 8.6

Total Assigned 864,852 1,370,211 2,2)

Unassigned 7,646,392 202,464 -(71,296) 7,17,

Totals $ 9,669,083 $ 1,572,675 $ 482,401 $ 8,137,181 $ 3,052,879 $ 3,477,248 $ 26,39

The restricted amounts consist of state and federal grants as well as the expendable portion of the trust funds.Funds cannot be spent for any purpose other than that specified by the grantor, trust donor or law.

The committed amounts in the general fund are encumbrances wherein the amounts or service has been ordered .Jbut not yet delivered. ' 'J

:,,;

The assigned amount in the unrestricted school fund is appropriated fund balance for the subsequent year'sbudget. The assigned amount in the general fund is the balance of proceeds from the sale of Lenthal School.The Council has assigned those amounts by resolution.

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IIIIiIIlII


V. OTHER INFORMATION

A. Risk Management

Through its operations, the City is exposed to various risks' of loss related to torts, general liability,errors and omissions, and property losses due to theft, damage, or destruction, each of which isinsured through a public entity risk pool; and to employee injuries and claims for unemployment, forwhich the City retains the risk of los~. Terms of collective bargaining agreements also require the Cityto assume risks of employee financial losses resulting from health and dental catastrophes and death,each of which the City has transferred to commercial insurers.

The City is a member of the Rhode Island Inter-local Risk Management Trust (the "Trust"), a nonprofit public entity risk pool which provides insurance coverage to participants in exchange for anannual premium and a pro-rata share of certain administrative expenses. Coverage is provided inaccordance with each member's policy, subject to deductibles, through a pooling of risks amongparticipants, supplemented by commercial reinsurance for excess losses. Management believes theTrust's reserves to be adequate to meet all reported claims, as well as an estimate of potential claimsfor losses incurred but not repOlted. Accordingly, no accrual has been made for potential liabilitiesarising from risks once they have been transferred to the Trust.

The City maintains $2,000,000 of liability insurance per incident and insures property for replacementcost. Settled claims have not exceeded coverage through the Trust in any of the past three years.

The City self insures certain properties for all or a portion of flood insurance. The following listdetails the replacement cost of the building and/or contents:

Fully Self-insured:

$

53,800

ContentslOtherValueProperty

America's Cup Parking GarageCardine's Field RestroomsCardine's Field Storage BuildingEaston's Beach Storage BuildingEisenhower Park StructuresKing's Park RestroomsLong Wharf Harbormaster ShedEaston's Beach Rotunda/CarouselGateway CenterConvention Center Canopies

BuildingValue

$ 3,344,926191,086

15,98881,541

109,49434,239

2,648,6903,164,657

951,489

$ 10,542,110 $

4,051461,426

519,277

Total Value

$ 3,344,926191,086

15,98881,54153,800

109,49438,290

3,110,1163,164,657

951,489

$ 11,061,387

Remaining properties are fully or partially insured through the National Flood Insurance Program orthrough the Trust. Deductibles for the National Flood Insurance Program are either $2,000 or$50,000. The exposure of partially insured properties is $11,061,3871ess $10,000,000 per memberannual aggregate. The City has not established reserves and believes that the risk of flood damage toall of the self-insured or partially insured properties at anyone time is minimal.

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V. OTHER INFORMATION (CONTINUED)

B. Pension Plans

All eligible employees of the City are covered· by one of four pension plans, the Employees'Retirement System of the State of Rhode Island (Teachers' Plan), the Municipal Employees'Retirement System of the State of Rhode Island (Municipal Plan), the Firemen's Pension Plan and thePolicemen's Pension Plan. The Teachers' Plan covers all School Department personnel certified bythe Rhode Island Department of Education who are or have been engaged in teaching as a principaloccupation. The Municipal Plan covers all employees not covered under the Teachers' Plan.However, fire employees and police officers have elected to participate in a single-employer pensionplan administered by the City. The Firemen's Pension Plan and Policemen's Pension Plan cover allemployees covered under a collective bargaining agreement either with the International Associationof Firefighters, Local 1080 or the Fraternal Order of Police, Lodge Number 8. Total covered payrollunder all plans during 2011 was $39,965,314. Total City payroll was $47,173,367 for the same period.

1. Teachers' Plan

a. Plan Description

The Teachers' Plan is a statutory, mandatory, statewide, cost-sharing multiple employerpublic employee retirement system administered by the State. Financial statements for theplan are issued separately and may be obtained by writing to Employees' Retirement Systemof Rhode Island, 40 Fountain Street, Providence, Rhode Island, 02903 or by calling (401)457-3900. Total covered payroll under the plan during 2011 was $16,422,729, including$1,356,509 of federally reimbursed payroll.

b. Plan Provisions

Participants' rights to pension benefits become fully vested after 10 years of service.Participants are eligible to retire after 10 years of service if they have attained age 62, exceptthat certain "Schedule B" participants cannot retire until age 65 if they have less than 29 yearsof service. The law provides a proportional downward adjustment of the minimum retirementage based on the years of service credited to a participant's account as of Septemb,er 30, 2009.Benefits for those vested by July 1,2005, are equal to 1.7% of fmal average salary for each ofthe first 10 years of service, 1.9% for each of the next 10 years, 3% for each of the next 14years thereafter, and 2% for the 35th year, resulting in a maximum benefit of 80% of finalaverage salary. All service credit accrual rates have been frozen as of September 30, 2009.Benefits for all future service credit will be calculated using the same multipliers as forparticipants vested after July 1,2005. Benefits for those vested after July 1, 2005, are equal to1.6% of final average salary for each of the first 10 years of service, 1.8% for each of the nextten years, 2% for each of the next 5 years and 2.25% of the next 5' years and 2.5% for years31-37, resulting in a maximum benefit of 75% of the final average salary. Final averagesalary for participants eligible to retire as of September 30, 2009 is computed using thehighest three consecutive years of base earnings. Final average salary for all others iscomputed using the highest five consecutive years of base earnings. Retirees receive anannual cost of living increase, which is the lesser of 3%, or the Consumer Price Index for allUrban Consumers as of September 30 of the prior calendar year, effective as of the monthafter the third anniversary of the retirement date. The plan also provides pre-retirementbenefits at a minimum of 17%. of salary for non-occupational disabilities after 5 years ofservice, and at 66 2/3% of salary for permanent and total disability. The benefit is limited to50% of salary for members with a partial disability who can work in other jobs. Survivingspouses are also eligible for both pre- and post-retirement death benefits with minimumamounts established under varying circumstances.

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IIIIIIIIII(

r

III~

!

II



B. Pension Plans (Continued)

1. Teachers' Plan (Continued)

c. Funding Policy

Rhode Island general laws set the 'contribution rates of participating employees at 9.5% ofsalary. Annual required contributions by both employers and the State on behalf of thoseemployees are determined by actuaries and assessed as a percentage of participants' payroll.The required contributions include (a) normal costs; (b) payments to amortize the unfundedfrozen actuarial accrued liability as of July I, 1985 over 30 years; and (c) interest on theunfunded frozen actuarial liability. Normal cost is determined using the entry age normal costmethod with frozen initial liability. The City participates in the optional Teachers SurvivorBenefits Fund whereby both the employer and the employee contribute I% of the first $9,600of each participating employee's salary for survival benefits.

As prescribed by Rhode Island general law, the State pays the entire portion of the annualrequired contribution attributable to the costs of contributions deferred by the State in prioryears, plus 40% of contributions assessed to employers on payroll not reimbursable throughfederal programs. For fiscal year 2011, actuarial required contributions were 20.07% ofparticipants' salary (also 20.07% for federally reimbursed salary). This resulted in acontribution rate paid by the State on-behalf of City teachers of 8.18%. In accordance withthe provisions of GASB Statement No. 24, the City has recorded "on-behalf' payments of$1,343,379 for amounts paid by the State on-behalf of City teachers. The City's contributionrate was 11.89%. The City's required and actual contributions to the Teachers' Plan for fiscalyears 2011, 2010, and 2009 were $1,952,662, $2,040,145, and $1,730,441, respectively.

d. Other

The State of Rhode Island General Assembly has convened a special legislative session forhearings and potential adoption of significant changes to the Teachers' Plan and theMunicipal Plan (below). The proposed changes include changing the vesting schedule to'5years; reducing the defined benefit plan to I% of the final average five years highest salary;enacting a defined contribution plan for all participants; changing the eligible age ofretirement to match that of Federal Social Security ages; and significantly changing cost ofliving adjustments for retirees' pensions. It is anticipated that these changes will be adopted.

2. Municipal Plan

a. Plan Description

The Municipal Plan is an agent multiple employer public employee retirement systemadministered by the State. Financial statements for the plan are issued separately and may beobtained by writing to the Employees' Retirement System, 40 Fountain Street, Providence,Rhode Island, 02903-1854 or by calling (401) 457-3900. For fiscal year 2011, payroll foremployees covered under the plan totaled $11,267,887.

Participants' rights to pension benefits become fully vested after 10 years of service. Theyare also eligible to retire after 10 years of service if they have attained age 58 or after 30 yearsof service regardless of age. Benefits are equal to 2% of final average salary for each year ofservice, with a maximum benefit of 75% of final average salary. Final average salary iscomputed using the highest three consecutive years of base earnings, exclusive of overtime.Retiree benefits are adjusted annually by 3% compounded to allow for cost of living increasesunder an optional benefit provision adopted by the City.

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2. Municipal Plan (Continued)

a. Plan Description (Continued)

The plan. also provides pre-retirement benefits at a minimum of 20% of salary for nonoccupational disabilities after 5 years of service, and 67% of salary for occupationaldisabilities regardless of service. Surviving spouses are also eligible for both pre- and postretirement death benefits with minimum amounts established under varying circumstances.

As of June 30, 2011, 270 active employees were members of the Municipal Plan.

b. Funding Policy

Rhode Island general laws set contributions of participating employees at 6% of salary. Anadditional 1% of salary is assessed to employees under the optional cost-of-living provision.Annual required contributions are actuarially detennined for each separate employer and areassessed to each as a percentage of their participating employees' payroll. The annualrequired contribution covers normal costs and, where applicable, a payment to amortize theunfunded actuarial accrued liability (UAAL) as of June 30, 1999, over a closed period of 30years. There are 18 years remaining as of June 30, 2011. The amortization contribution rate islevel percentage of payroll required to reduce the VAAL to zero over the remainingamortization period. Normal cost is detennined using the entry age normal cost method.Unlike in the Teachers' Plan, the State makes no contributions to the Municipal Plan onbehalf of the City, nor does it assume any liability for funding pension benefits for the City'sparticipants.

c. Annual Employer Pension Costs and Net Pension Obligations

The following table summarizes annual employer pension costs and employer actualcontributions for the plan for the past three years. There was no net pension obligation duringthe three-year period.

2011 2010 2009

Annual Pension Costs $ 1.556,090 $ 1,685,903 $ 1,807.463Actual Employer Contributions 1,556,090 1,685,903 1,807,463

Percent of annual pension costs contributed 100% 100% 100%

d. Funded Status and Funding Progress

The funded status of the plan as of June 30, 2010 was as follows:

(B)Actuarially [(A-B)/C]

Accrued Underfunded(A) Liability (A- B) (AlB) AALas a

Actuarial Actuarial (AAL) Under Funded (C) PercentageValuation Value of Projected Funded AAL Covered of Covered

Date Assets Unit Credit AAL Ratio Payroll Payroll

June 30,2010 $ 45,258,714 $ 75,087,374 $ 29,828,660 60.3% $ 11,778,197 253.3%

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2. Municipal Plan (Continued)

d. Funded Status and Funding Progress (Continued)

Actuarial valuations involve the estimates of the value of reported amounts and assumptionsabout the probability of events far into the future, and actuarially determined amounts aresubject to continual revision as actual results are compared to past expectations and newestimates are made about the future. The required schedule of funding progress, immediatelyfollowing the notes to the [mancial statements (RSI) presents multiyear trend informationabout whether the actuarial value of plan assets is increasing or decreasing over time, relativeto the actuarial accrued liability for benefits.

e. Actuarial Methods and Significant Assumptions

The State used the entry age normal method to determine both the actuarial accrued liabilitiesand annual required contributions to each member of the plan. Pension assets are valued attheir fair value as established by quotations from applicable national securities exchanges.Valuations of accrued liabilities, pension assets, and arrnual required contributions for theMunicipal Plan are performed annually as of June 30.

Significant actuarial assumptions used in each valuation are summarized as follows:

IIIIIt

IlI

I

I

Asset appreciation:

Salary increases:

Payroll growth rate (for amortization)

Cost of living adjustments:

Inflation rate

Retirement probability

7.50% annually

4.00% arrnually, plus a service component

3.75% annually

3.00%, not compounded

3.00% arrnually

100% at age 75 or upon eligibility

Mortality:Healthy members - Males: pre-retirement 75% and post retirement 115% of RP2000Combined Healthy with White Collar Adjustments Mortality Table; Females pre-retirement75% and postretirement 95% of RP2000 Combined Healthy with White Collar AdjustmentsTable;

Disabled members - 60% of the PBGC Table Va for disabled male members eligible forSocial Security disability benefits and 60% of the PBGC Table Via for disabled femalemembers eligible for Social Security

Disability: Probabilities ranging from .06% at age 25 to .98% at age 60

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3. Firemen's Pension Plan and Policemen's Pension Plan

The City has separately established and administers two defmed benefit pension plans; theFiremen's Pension Plan (Fire Plan) and the Policemen's Pension Plan (Police Plan). Each plan isreported as a pension trust fund in the City's fiduciary fund net assets. A separate report on thesepension plans is not available; they are audited as part of the City's audit.

a. Sunnnary of Significant Accounting Policies and Plan Asset Matters '

1. Basis of Accounting

The pension trust fund financial statements are prepared on the accrual basis ofaccounting. Revenues (contributions and investment income) are recognized when theyare earned and expenses (benefits and administration) are recognized when they are dueand payable in accordance with the terms of the plan.

2. Valuation of Investments

Investments are valued at fair value. Securities traded on national exchanges are valuedat the last reported sales price. There are no investments of 5% or greater in anyoneorganization.

b. Plan Descriptions and Contribution Information

As of June 30, 2011, membership in each plan was as follows:

Fire Plan Police Plan

Active employees hired before July 1, 1984 4 6

Active employees hired on or after July 1, 1984 ~ ~.

Total active employees 82 76

Inactive employees with vested rights 1

Pensioners and beneficiaries ------.ll§ ~Total plan members 199 195

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IIIIIIIIIIIIIIII,III




3. Firemen's Pension Plan and Policemen's Pension Plan (Continued)

b. Plan Descriptions and Contribution Information (Continued)

Each plan is a single-employer defmed benefit pension plan which provides retirement,disability and death benefits to its participants. For fiscal year 2011, covered payroll underthe plans was $5,069,386 and $4,892,567 for the fire and police plans, respectively. Rights topension benefits become fully vested for fire and police participants after 10 years of service.Police are eligible to retire after 20 years of service, and firemen are eligible to retire after 25years of service. Police benefits are equal to 50% of salary with an additional 2.5% for eachyear of service after 20 years and up to 25 years of service, with the total benefit not to exceed62.5% of salary. Police retirees who work more than 25 years are entitled to an additional1.5%, with the total benefit not to exceed 70% of salary. The fire pension plan entitlesretirees to benefits equal to 65% of salary for those who retire at 25 years. The percentageincreases by I% per year until the maximum of 70% of salary is attained. Fire employeeshired after July 1,2011 cannot receive pension benefits until they reach the age of 58. Anadditional $100 per year can be earned for each year of service in excess of 25, to a maximumof$I,OOO per year.

Pre-retirement benefits at a minimum of 25% and 50% of salary are provided to disabled fireand police participants, respectively. However,fire employees are eligible for an additional2.5% of salary for each year of service in excess of 10 years until a maximum benefit of62.5% of salary is attained. Surviving spouses under both plans are also eligible for preretirement death benefits of 67.5% of salary, subject to a pro-rata reduction for participantshaving fewer than 20 years of service.

Contributions and Funding Policy - Under terms of their collective bargaining agreements,firefighters and policemen are required to contribute 8% of salary to their respective pensionplans (9% for firefighters as of July 1,2011). The City policy is to fund a minimum of 100%of the annual required contribution as detennined by an independent actuary. Rhode Island·general laws, city ordinances and collective bargaining agreements establish minimumemployer funding. However, the City's policy results in required contributions in excess ofthe statutory and contractual minimum levels. The City is amortizing the unfunded accruedliability over a closed 30 year period, of which 21 years remain.

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EXHIBITM

c. Financial Information

STATEMENT OF FIDUCIARY NET ASSETSJUNE 30, 2011

POLICE PENSION FIRE PENSIONFUND FUND

ASSETSCash and investments $ 43,894,268 $ 33,109,671

LIABILITIESAccounts payable 26,126 19,903

NET ASSETSNet assets held in trust for pension benefits $ 4;3,868,142 $ 33,089,768

STATEMENT OF CHANGES IN FIDUCIARY NET ASSETSFOR THE YEAR ENDED JUNE 30, 2011

POLICE PENSION FIRE PENSIONFUND FUND

ADDITIONSContributions and other income $ 3,511,262 $ 4,762,657Investment income, net of investment expenses 9,671,075 7,260,893

TOTAL ADDITIONS 13,182,337 12,023,550

DEDUCTIONSBenefits 3,862,416 4,497,413Administration 48,690 39,691

TOTAL DEDUCTIONS 3,911,106 4,537,104

CHANGES IN NET ASSETS 9,271,231 7,486,446

NET ASSETS - JULY 1, 201O 34,596,911 25,603,322

NET ASSETS - JUNE 30, 2011 $ 43,868,142 $ 33,089,768

- 75 -

- 76-



B. Pension Plans (Continned)

3. Firemen's Pension Plan and Policemen's Pension Plan·(Continued)

d. Funded Status and Funding Progress

The funded status of the plans as of July 1, 2011 (the date of the most recent actuarialvaluation) was as follows:

651.2%

1023.8%

(B)Actuarially [(A-B)/C]Accrued Underfunded

(A) Liability (A - B) (AlB) AALasaActuarial (AAL) Under Funded (C) PercentageValue of Projected Funded AAL Covered of CoveredAssets Unit Credit AAL Ratio Payroll Payroll

$ 32.832,334 $ 82,907,130 $ 50,074,796 39.6% $ 4,891,283

$ 43,693,248 $ 76,570,775 $ 32,877,527 57.1% $ 5,048,815

Fire Plan Police Plan

Annual required contribution (ARC) $ 4,359,109 $ 3,116,642Amount representing interest on NPO 357,838 (470,383)Adjustment to ARC (346,174) 443,401

Total annual pension costs $ 4,370,773 $ 3,089,660

July 1, 2011

July I, 2011

FIRE PLAN

POLICE PLAN

ActuarialValuation

Date

Actuarial valuations involve the estimates of the value of reported amounts and assumptionsabout the probability of events far into the future, and actuarially determined amounts aresubject to continual revision as actual results are compared to past expectations and newestimates are made about the future. The required schedule of funding progress, immediatelyfollowing the notes to the financial statements (RSI) presents multiyear trend informationabout whether the actuarial value of plan assets is increasing or decreasing over time, relativ,eto the actuarial accrued liability for benefits. .

e. Annual Pension Costs and Net Pension Obligations

Separate actuarial valuations for each plan were performed as of July 1,2011. The followingtable summarizes annual pension costs for both the Police Plan and Fire Plan:

IIIIIIlI

IIIIIIIIIII





e. Annual Pension Costs and Net Pension Obligations (Continued)

A summary of annual pension costs, contributions, and net pension obligations (NPO) and netpension asset (NPA) of each plan over the preceding three years is as follows:

Fire Plan2011 2010 2009

Annual pension costs $ 4,370,773 $ 3,830,457 $ 3,369,867Actual contributions 4,359,109 3,981,258 3,491,226

Increase (decrease) in net pension obligation 11,664 (150,801) (121,359)Net pension obligation, July 1 4,771,174 4,921,975 5,043,334

Net pension obligation, June 30 $ 4,782,838 $ 4,771,174 $ 4,921,975

% of annual pension costs contributed 99.7% 103.9% 103.6%

Police Plan2011 2010 2009

Annual pension costs $ 3,089,660 $ 2,399,432 $ 2,325,982Actual contributions 3,116,642 2,670,822 2,472,177

Increase in NPA (26,982) (271,390) (146,195)Net pension asset, July 1 (6,271,777) (6,000,387) (5,854,192)

Net pension asset, June 30 $ (6,298,759) $ (6,271.777) $ (6,000,387)

% of annual pension costs contributed 100.9% 111.3% 106.3%

f. Actuarial Methods and Significant Assumptions

Actuarial valuations utilize the projected unit credit method to detenmne both the actuarialaccrued liabilities and annual required contributions to each plan. Pension assets are valued attheir fair market value as established by quotations from applicable national securitiesexchanges. Valuations of accrued liabilities, pension assets, and annual requiredcontributions for both plans are performed annually as of July I.

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EXHIBITM



B. Pension Plans (Continned)


f. Actuarial Methods and Significant Assumptions (Continued)

Significant actuarial assumptions used in each valuation are summarized as follows:

PoliceFire

IIIII

Concentrations - As of June 30, 2011, and during the year then ended, no pension assets wereinvested in any organization which collectively held 5% or more of the total assets of eitherplan.

Other Post-Employment Benefits (OPEB)

1. Plan Description

The City of Newport offers family or individual health insurance to retirees and life insurance topolice retirees. Employees vest for OPEB when they vest for pension benefits.' Retired policeemployees receive $25,000 in retiree life insurance. Employees can choose individual or familycoverage when active, which is paid by the City. All employees contribute towards the cost oftheir health insurance, while active and after retirement. If an employee retires prior to age 65, theemployee remains in their pre-retirement medical plan from the date of their retirement until age65. At age 65, non-teachers enter Plan65 unless they are grandfathered in under another medicalplan or are Medicare ineligible. AFSCME and NEA employees, and police employees hired afterJuly 1, 2009, and fire employees hired after July 1, 2011 are not entitled to Plan65. Medicareineligible participants remain in the medical plan they chose as active employees. Teachers whoare in the "Extended Benefit Plan" contribute 5% of their salary in order to receive Plan65 wheneligible. The "Extended Benefit Plan" has been closed to new participants and teachers can optout of the "Extended Benefit Plan". New teachers and teachers who opt-out of the "ExtendedBenefits Plan" do not receive any City funded benefits once they reach age 65.

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3.00%Bureau of Labor CPI for NortheastUrban Wage Earners, not exceeding3.00% or less than .05%

Mortality tables prescribed by the IRS for nongovernmental plans, as specified in IRSRegulation 1.430(h)(3)-1, applied on a fullygenerational basis1985 Wyatt Pension Disability Table

IIIIII

•IIIIIII

c.

Valuation Date

Actuarial Cost MethodAmortization MethodRemaining Amortization PeriodAsset appreciationSalary increasesCost of living increase:Members retired prior to August 26, 2011Members retiring after August 26, 2011

InflationMortality:Healthy Members (both police and fire)

Disabled Members (both police and fire)

July 1,2011

Individual Entry AgeLevel Dollar Closed20 Years7.50% annually3.20% annually

3.00%

July 1,2011

Individual Entry AgeLevel Dollar Closed20 Years7.50% annually3.50% annually3.00%

3.00%



C. Other Post-Employment Benefits (oPEB> (Continued)

2. Summary of Siguificaut Accouuting Policies and Plan Asset Matters

a. Basis of Accounting

The OPEB trust fund financial statements are prepared on the accrual basis of accounting.Contributions are recognized when they are due, pursuant to formal commitments andcontractual requirements. Investment income is recognized when earned. Expenses (benefitsand administration) are recognized when they are due and payable in accordance with termsof the plan.

b. Valuation of Investments

Investments are valued at fair value. Securities traded on national exchanges are valued at thelast reported sales price. There are no investments of 5% or greater in anyone organization.

c. Classes of Employees Covered

As ofJuly 1,2011 membership data was as follows:

Active employees

Retirees

Total plan members

3. Benefit Provisions and Contributions

642

III11

IiIII,Ii

IIilII

A portion of health insurance premiums is borne by the City, dependent upon each retiree'scovered group, date of retirement and credited service. For members covered under the PolicePension Plan retiring after June 30, 1987, the City pays 50% of premiums plus an additional 5%of premiums for each year of service between II and 20 years, until 100% is paid. Retirees priorto that date are responsible for premiums for each year between II and 25 years, until 100% ispaid. Employees hired after July I, 2009 are not eligible for·Plan65. For members covered underthe Fire Pension Plan that retired prior to September 12, 2007, the City pays 100% of healthinsurance premiums for members, provided that the retiree was eligible for retirement (25 years ofservice) at the date of separation from service. Members that retire after September 12, 2007contribute I % of their pension benefit towards the cost of retiree health insurance. For retireeswith less than 25 years of service, the City contribution is reduced 4% per year of service less than25. Members hired after July 1,2011 are not eligible for Plan65. Premiums for retirees of boththe Teachers' Plan and the Municipal Plan are fully paid by the City (less a retiree premium share)until age 65, provided the retiree was eligible for retirement at the time of separation from service.The City pays for a $25,000 life insurance policy for retired police with at least 10 years ofservice, and for a temporary (until age 65) $50,000 life insurance policy for retired teachers.Members of each group may elect dental and life insurance coverage at their expense.

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C. Other Post-Employment Benefits (OPER) (Continued)

4. Summary Financial Information

The Other Post Employment Benefits Trust summary fmaneial information reported in thefinancial statements is as follows:

STATEMENT OF FIDUCIARY NET ASSETSOTHER POST-EMPLOYMENT BENEFITS TRUST FUND

JUNE 30,2011

ASSETSCash and investments

LIABILITIESAccounts payable

NET ASSETSNet assets held in trust for OPEB benefits

$ 20,126,917

8,045

$ 20,118,872

STATEMENT OF CHANGES IN FIDUCIARY NET ASSETSOTHER POST-EMPLOYMENT BENEFITS TRUST FUND


ADDITIONSContributions and other income $ 2,200,137Investment income, net of investment expenses 3,991,922

TOTAL ADDITIONS 6,192,059

DEDUCTIONSAdministration 25,853

TOTAL DEDUCTIONS 25,853

CHANGES IN NET ASSETS 6,166,206

NET ASSETS - JULY 1,2010 13,952,666

NET ASSETS - JUNE 30, 2011 $ 20,118,872

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C. Other Post-Employment Benefits (OPEB) (Continued)

5. Annual OPEB Cost and Net OPEB Obligation

The City's annual OPEB cost (expense) is calculated based on the annual required contribution ofthe employer (ARC), an amount actuarially determined in accordance with the parameters ofGASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, isproj ected to cover normal cost each year and amortize any unfunded actuarial liabilities over aperiod not to exceed thirty years. The following table shows the components of the City's annualOPEB cost for the year, the amount actually contributed to the plan, and changes in the City's netOPEB obligation.

Annual required contributionInterest on net OPEB obligationAdjustment to annual required contribution

Annual OPEB cost (expense)Contributions made

Increase (decrease) in net OPEB obligationNet OPEB obligation - July 1, 2010

Net OPEB obligation - June 30, 2011

$ 10,751,437557,188

(117.120)11,191,5059,810,5291,380,9767,039.517

$ 8,420,493

The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, andthe net OPEB obligation for 20 II and the previous four years is as follows:

YearEnded

June 30, 2006June 30, 2007June 30, 2008June 30, 2009June 30, 2010June 30,2011

$

AnnualOPEB Cost

9,706,6049,282.5509,997,870

10,615,3869,243,181

11.191,505

AnnualOPEBCost Contributed

53.9%75.0%72.3%

104.6%121.6%90.0%

$

OPEBObligation

4,466,9386,756,3629.521,8069,037,6377,429,1798,420,493

6. Funded Status and Funding Progress

The funded status of the plan as of July I, 2010 (the date of the most recent actuarial valuation)was as follows:

(B)ActuariallyAccrued

(A) Liability (A-B)Actuarial Actuarial (AAL) UndedValuation Value of Projected Funded

Date Assets Unit Credit AAL

July I, 2010 $ 13,952,666 $ 150,082,585 $ 136,129,919

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(NB)FundedAALRatio

9.3%

(C)CoveredPayroll

$ 38,198.664

[(A-B)/e]Under

FundedAA1~a Percentage.;{]of covered<l

Payroll J



C. Other Post-Employment Benefits (OPEB) (Continned)

6. Fnnded Status and Fnnding Progress (Continned)

Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts andassumptions about the probability of occurrence of events far into the future. Examples includeassumptions .about future employment, mortality, and the healthcare cost trend. Amountsdetermined regarding the funded status of the plan and the annual required contributions of theemployer are subject to continual revision as actual results are compared with past expectationsand new estimates are made about the future. The schedule of funding progress, presented asrequired supplementary information following the notes to basic financial statements, presentsmultiyear trend information about Whether the actuarial value of plan assets is increasing ordecreasing over time relative to the actuarial liabilities for benefits.

7. Actuarial Methods and Assumptions

The accompanying schedules of employer contributions present trend information about theamounts contributed to the plan by employers in comparison to the ARC, an amount that isactuarially determined in accordance with the parameters of GASB Statement 43. The ARCrepresents a level of funding that, if paid on an ongoing basis, is projected to cover normal costfor each year and amortize any unfunded actuarial liabilities (or funding excess) over a periodnot to exceed thirty years.

Projections of benefits are based on the substantive plan (the plan as understood by the employerand plan members) and include the types of benefits in force at the valuation date and the patternof sharing benefit costs between the employer and plan members to that point. The projection ofbenefits for financial reporting purposes does not explicitly incorporate the potential effects oflegal or contractual funding limitations on the pattern of cost sharing between the employer andplan members in the future. Actuarial calculations reflect a long-term perspective. Consistentwith that perspective, actuarial methods and assumptions used include techniques that aredesigned to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of-~. .

IIIIIIJ

IIIlIt

I

I

D.

The projected unit credit cost method was used in the July I, 2010 actuarial valuation. Actuarialassumptions included a 7.5% investment rate of return (net of administrative expenses). Onlyassets that have been contributed to the OPEB Trust are considered available for liabilities forpurposes of the valuation. Assets are valued at Fair Market Value. The actuarial assumptions forhealthcare cost trend is growth of 8% for 2011 and declining by 1% per year until 5% is reached.The 5% growth is used on a go-forward basis. The UAAL is being amortized over a closed thirtyyear period. The City is in year 26 of the amortization schedule. .

Contingencies

The City is involved in several lawsuits and claims. Both City officials and their legal counsel areunable to express an opinion as to the ultimate outcome of the cases, and no provision for loss hasbeen made in the accompanying financial statements. It is the opinion of both the City officials andtheir legal counsel that the results of the cases would have no materially adverse effect on the City'sfinancial position except as noted below.

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E. Restatements

In February 2009, the Governmental Accounting Standard Board ("GASB") issued GASB StatementNo. 54, Fund Balance Reporting and Governmental Fund Type DefInitions ("Statement No. 54").Statement No. 54 clarifIed the defInitions of the general fund, special revenue fund type, capitalprojects fund type, debt service fund type, and permanent fund type. The application of Statement No.54 was effective for the City as of July 1, 2010. Based on the interpretations of certain terms withinthe defInition of special revenue fund type provided for in Statement No. 54, the City has determinedthat certain activities previously reported in special revenue funds are required to be reported in otherfund types. Accordingly, fund balance reclassifIcations made by the City have resulted in an increasein the beginning fund balance of the General Fund in the amount of $1,064,817 and a correspondingdecrease in the beginning fund balance of the City'S Other Governmental Funds in order to conformto the provisions of Statement No. 54.

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IIIiIIIIIIIr

RequiredSupplementaryInformation

I Page 1 of2CITY OF NEWPORT, RHODE ISLAND

I REQUIRED SUPPLEMENTARY INFORMATIONSCHEDULE OF FUNDING PROGRESS

JUNE 30,201 I

IFire Pension Plan

i Actuarial ActuarialValuation Actuarial Accrued Actuarial' Value Annual Unfunded

Date Value of Liability of Assets Unfunded Covered AALas % of

IJuly I Plan Assets (AAL) as % of AAL AAL Payroll Covered Payroll

2006 $ 27,413,402 $ 68,671,042 39.9% $ 41,257,640 $ 4,827,849 854.6%2007 31,256,401 72,036,981 43.4% 40,780,580 4,960,132 822.2%2008 29,605,715 74,885,370 39.5% 45,279,655 5,294,240 855.3%2009 27,980,459 78,870,565 35.5% 50,890,106 5,047,963 1008.1%2010 30,820,663 82,030,956 37.6% 51,210,293 5,526,615 926.6%2011 32,832,334 82,907,130 39.6% 50,074,796 4,891,283 1023.8%

Police Pension Plan

ActuarialValuation Actuarial Accrued Actuarial Value Annual Unfunded

Date Value of Liability of Assets Unfunded Covered AALas %ofJuly I Plan Assets (AAL) as % of AAL AAL Payroll Covered Payroll

2006 $ 39,118,117 $ 62,635,048 62.5% $ 23,516,931 $ 4,757,611 494.3%2007 44,288,895 70,038,232 63.2% 25,749,337 5,047,477 510.1%2008 41,952,553 68,177,847 61.5% 26,225,294 4,979,082 526.7%2009 37,852,800 73,443,988 51.5% 35,591,188 5,064,850 702.7%2010 42,240,992 74,866,848 56.4% 32,625,856 5,023,341 649.5%2011 43,693,248 76,570,775 57.1% 32,877,527 5,048,815 651.2%

(Continued)

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REQUIRED SUPPLEMENTARY INFORMATIONSCHEDULE OF FUNDING PROGRESS (CONTINUED)

JUNE 30, 201 1

Page 2 of2

Municipal Employees Retirement System

Actuarial Actuarial UnfundedValuation Actuarial Accrued Actuarial Value Annual (hcess)

Date Value of Liability of Assets Unfunded Covered AALas %ofJune 30 Plan Assets (AAL) as %of AAL AAL Payroll Covered Payrol

2005 $ 37,380,423 $ 50,823,220 73.5% $ 13,442,797 $ 10,671,442 126.0%2006 39,035,659 53,590,210 72.8% 14,554,551 10,671,570 136.4%2007 42,883,619 57,719,476 74.3% 14,835,857 10,913,761 135.9%2008 46,324,266 60,565,718 76.5% 14,241,452 11,396,167 125.0%2009 46,291,715 65,391,781 70.8% 19,100,066 11,855,170 161.1%2010 45,258,714 75,087,374 60.3% 29,828,660 11,778,197 253.3%

OPEB Trust Plan

ActuarialValuation Actuarial Accrued Actuarial Value Annual Unfunded

Date Value of Liability of Assets Unfunded Covered AAL as %ofJuly I Plan Assets (AAL) as %of AAL AAL Payroll Covered Payrol

2005 $ $ 123,721,034 0.0% $ 123,721,034 $ 44,500,000 278.0%2006 1,413,713 132,314,905 1.1 % 130,901,192 33,519,292 390.5%2007 2,184,740 131,650,381 1.7% 129,465,641 36,112,767 358.5%2008 4,476,103 142,838,552 3.1% 138,362,449 38,914,022 355.6%2009 8,486,653 125,947,132 6.7% 117,460,479 38,541,599 304.8%2010 13,952,666 150,082,585 9.3% 136,129,919 38,198,664 . 356.4%

(Concluded)

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REQUIRED SUPPLEMENTARY INFORMATIONSCHEDULE OF EMPLOYER CONTRIBUTIONS

JUNE 30, 2011

Fire Pension Plan

Actuarial AnnualValuation Required %of

Date Contribution Actual ARCJuly I (ARC) Contribution Contributed

2006 $ 3,543,234 $ 3,543,235 100.0%2007 3,352,662 3,543,235 105.7%2008 3,291,226 3,291,234 100.0%2009 3,310,557 3,491,226 105.5%2010 3,781,258 3,981,258 105.3%2011 4,359,109 4,359,109 100.0%

Police Pension Plan


Date Contribution Actual ARCJuly I (ARC) Contribution Contributed

2006 $ 2,440,649 $ 2,440,649 100.0%2007 2,385,996 2,440,649 102.3%2008 2,272,177 2,272,049 100.0%2009 2,406,091 2,472,177 102.7%2010 2,470,822 2,670,822 108.1%2011 3,116,642 3,116,642 100.0%

Other Post-Employment Benefits Plan


Date Contribution Actual ARCJuly I (ARC) Contribution Contribqted2005 $ 9,706,604 $ 5,239,666 54.0%2006 9,282,550 6,993,126 75.3%2007 9,997,870 7,232,426 72.3%2008 10,238,391 11,099,555 108.4%2009 9,050,275 11,241,301 124.2%2010 10,751,437 9,810,529 91.2%

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SupplementalSchedules

GeneralFund

The General Fund is the principal fund of the City and is used to account for all activities of the City, exceptthose required to be accounted for in another fund. The General Fund accounts for the normal recurring activitiesofthe City (i.e., general government, public safety, public works, health, social services, recreation, etc.). Theseactivities are funded principally by property taxes, user fees and grants from other governmental units.

SCHEDULElCIIT QF NEWPQRT BHOpE lSI ANp

GENERAL FUNDSCHEDULE OF REVENUES AND OTHER FINANCING SOURCES

BUDGET AND ACTUALFOR THE YEAR ENDED JUNE 30, 2011

VARIANCEACTUAL WITH

ORIGINAL FINAL (BUDGETARY FINALBUDGET BUDGET BASTS) BUDGET

PROPERTY TAXES:CUllent taxes • Real Estate 59,425,524 59,425,524 57.575,631 (1,849,893)Current taxes • MV 1,700,000 1,700,000 1,688,282 (11,718)Delinquenl - Real Estate 1,100,000 1,100,000 1,435.232 335,232Delinquenl (axes - MV 110.000 110,000 86,458 (23,542)Penalties 335,000 335.000 369,316 34,316Tax lien fees 25,000 25,000 23,812 (1.188)Tax Abalements (I,OOO,OOO) (1,000.000) 1,000,000Me.m and beverage tax 1.475,000 1,575,000 1,665,241 90.241Hotel occupancy lax 1.525.000 1.675.000 1567,820 007.180)

TOTAL PROPERTY TAXES 64.695.524 64.945.524 64.411.792 (533.732)

INTERGOVERNMENTAL REVENUES:Telephone company lax 250,000 250,000 286,651 36.651Miscellaneous Slale and federal aid 4,421 4,421MY (ax phase OuI 70,500 137,291 66,791School housing aid 277.809 277.809 537,430 259,621PILOT 755,000 833.200 833,229 "Stale aid - librllfY col1SlTUction 215.000 2150g0 225.853 10.853

TOTAL INTERGOVERNMENTAL REVENUES 1.497.809 1.646.509 2.024,875 378,366

CHARGES FOR SERVICES:GMH service fees 369,000 369,000 156,907 (212,093)Hope IV Projecl service fees 130,000 130,000 157,883 27,883Salve Regina service charges 6,902 6,902 6.902Convention and Visilor's Bureau 10.000 10,000 (10.000)Police spooial detail 1.780,000 1,780,000 1.696.051 (83,949)Document prep and handling 7s.o00 75,000 72:687 (2,313)Planning Services 'OS 365Solid waste hauler fees 2,700 2,700 7.500 4,800

Community development services 59,629 59.629 59,629Computer processing fees 322,072 322,072 327,679 5,607Management services 940,547 940.547 924,620 (15.927)Fire aJann assessments 141.000 141.000 147,900 6,900R~lingbins 2,500 2,500 4,302 1,802HR regional testing 2,000 2,000 4,825 2,825Recreation activity fees 85.000 85,000 92,415 7,415Ballfield rentals 28,000 28,000 21,245 (6,755)Patldng tickets 900.000 900,000 858,570 (41,430)Recording fees 340,000 340,000 298.481 (41,519)Conveyance lax 450,000 450,000 381,436 (68.564)Probate fees 50.000 50,000 42,706 (7,294)Rescue fees 550,000 550,000 712.695 162,695General business 50,000 50.000 77.578 27,578Holel regil;tralion fees 7,000 7,000 6,850 (150)Entertainment 19,000 19.000 26,670 7,670Liquor 189,000 189,000 188,690 (310)MeclI amusement 15,000 15,000 13.850 (1,150)Sunday selling 25.000 25,000 24,250 (750)Taxi 1.000 1,000 1.575 575Victualing 55,000 55,000 53.750 (1,250)Animal 4,400 4,400 5.287 887Marriage 5,000 5.000 5.538 5J8Building 700,000 700,000 530,273 (169.727)Plumbing 30,000 30.000 53,172 23.172Mechanical 100.000 100.000 112.902 12,902Electrical 140,000 140.000 113,711 (26,289)Board ofAppeals 12,000 12.000 21,310 9,310HOC application fee 16,000 16,000 17.500 1,500Road opening 50,000 50,000 94,893 ' 44,893Fire inspection fees 65.000 65,000 45,869 (19,131)Fire· sundry 12,000 12,000 15,386 3,386Police - sundry 10.000 10.000 8.286 0,714)Municipal C(lun C(lst assessment 220,000 220,000 202,423 (17,577)Pawhone commissions 1,000 1.000 335 (665)Vendor rights 8,800 8,800 usn 2,797Newport Grand Slol Machines 620,000 620.000 507.123 (112,877)Olher miscellanoous 50,000 50.000 246,317 196,317Rentslofproperty 120,000 120.000 87.488 (32.5121

TOTAL CHARGES FOR SERVICES 8.769.550 8.769,550 8.447.421 (322129)

USE OF MONEY AND PROPERTY:Investment interest 500.000 300.000 154.807 (J45.193)

INCOME FROM INVESTMENTS 500.000 300.000 154.807 (145.1931

OTHER REVENUES:Public donations 161,950 161,950 194.289 32.339

TOTAL OTHER REVENUES 161.950 161.950 194.289 32.339

TOTAL REVENUES 75.624,833 75.823.533 75.233.184 (590.349)

OTHER FINANCING SOURCES:Transfers in 341,085 341,085

TOTAL OTHER FINANCING SOURCES: 341,085 341.085

TOTAL REVENUES AND OTHERFINANCING SOURCES , 75,624.833 75,823,533 75.574.269 (249.2641

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SCHEDULE 2CITy OF NEwpORT RHODE ISJ,ANp

GENERAL FUNDSCHEDULE OF EXPENDITURES AND OTHER FINANCING USES

BUDGET AND ACTUALFOR THE YEAR ENDED JUNE 30, 2011

VARIANCEACTUAL WITH

ORIGINAL FINAL (BUDGETARY FINALBUDGET BUDGET BASIS) BUDGET

EXPENDITURES:General Government:

Mayor and City Council $ 113,501 $ 113,501 $ 89,007 $ 24,494City Manager 733,128 733,128 730,296 2,832City Solicitor 413,401 413,401 389,343 24,058Canvassing 223,877 223,877 210,489 13,388City Clerk 529,399 709,292 487,274 222,018Finance 2,828,659 2,860,690 2,757,565 103,125ReseJVe Accounts 420,959 814,659 1,263,553 (448,894)

Public Safety:Police Department 15,393,813 15,424,613 15,219,723 204,890Fjre Department 15,482,879 15,722,879 17,224,494 (1,501,615)

Public Health 8,098,287 8,625,291 7,149,699 1,475,592Platuting, Zoning, and Development 1,249,180 1,249,180 1,203,781 45,399Recreation 593,036 593,036 551;867 41,169Human services:

Donations 83,150 83,150 64,150 19,000Public Library 1,671,719 1,671,719 1,671,719

Pension expenditures 3,152,061 2,635,761 2,722,514 (86,753)1Debt service 1,853,177 1,853,1;77 1,733,884 119,293

.;::

<~

TOTAL EXPENDITURES 52,840,226 53,727,354 53,469,358 257,996 "f;~OTHER FINANCING USES: !J

.,')~

Transfers out 23,584,607 23,684,144 23,833,096 (148,95Z)~elm

TOTAL EXPENDITURES AND OTHER <I:~-J~FINANCING USES $ 76,424,833 $ 77,411,498 $ 77,302,454 $ 109,044';;'<j~

, ":\';'

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PermanentFunds

Pennanent funds are used to report resources that are legally restricted to the extent that only earnings, notprincipal, may be used for purposes that support the reporting City's programs.

SCHEDULE 3

CITY OF NEwpORT RHODE ISLAND

COMBllITNGBALANCESHEETPERMANENT TRUST FUNDS

JUNE 30, 2011

CASH ANDINVESTMENTS RESERVED FOR UNRESERVED

NET OF LIABILITIES ENDOWMENTS FUND BALANCE

David Sears Trusts 1 - 9 (City Portion) $ 2,587,257 $ 450,000 $ 2,137,257David Sears Trust - Heirs ofDavid Sears 1,039,382 1,039,382David Sears Trust - Public Improvements 90,512 90,512Joseph Hammett Fund (1892) 33,033 1,500 31,533Henderson Home Fund (1980) 981,183 139,781 841,402Freebody Fund 103,282 97,000 6,282EV Coles Fund (1899) 321,187 61,321 259,866Hunter Industrial Fund (1942) 105,655 25,000 80,655King School Fund (1864) 218,390 8,914 . 209,476City Burial Lots 365,474 365,474Private Burial Lots 6,797 6,797Belmont Memorial Fund (1950) 31,635 2,000 29,635Judah Touro M & C Fund (1879) 162,922 10,000 152,922Touro Street Fund (1823) 63,879 5,000 58,879Derby Fuel Fund (1849) 18,140 500 17,640Fry Orphan Fund (1859) 24,785 5,131 19,654R & E Bullock Fund (1944) 69,781 1,000 68,781Poor and Aged Fund (1863) 1,171,763 100,000 1,071,763Alexander Agassiz Fund (1901) 165,705 31,087 134,618George H Norman Foundation Fund (1901) 56,799 6,899 49,900Barbara Chapman Fund (1990) 4,048 2,000 2,048E Townsend Fund (1889) 202,149 155,137 47,012George N Buckout Fund (1955) 97,000 15,000 82,000Edward Newton Fund (1959) 33,777 33,777Braman Cemetery 157,261 157,261Louis H Hobbs Fnnd (1988) 42,500 25,000 17,500RIICANFund 7,653 7,653Unallocated Expense (24,768) (24,768)

Total Permanent Trust Funds $ 8,137,181 $ 2,181,652 $ 5,955,529

- 89-

CITY OF NEWPORT RHODE lSI .AND

COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCESPERMANENT TRUST FUNDS


SCHEDULE 4

David Sears Trusts 1 - 9 (City Portion)David Sears Trust - Heirs of David SearsDavid Sears Trust - Public ImprovementsJoseph Hammett Fund (1892)Henderson Horne Fund (1980)Freebody FundEV Coles Fund (1899)Hunter Industrial Fund (1942)King Schnnl Fund (1864)City Burial LotsPrivate Burial LotsBelmont Memorial Fund (1950)Judah Touro M & C Fund (1879)Touro Street Fund (1823)Derby Fuel Fund (1849)Fry Orphan Fund (1859)R & E Bullock Fund (1944)Ponr and Aged Fund (1863)Alexander Agassiz Fund (1901)George H Nonnan Foundation Fund (1901)Barbara Chapman Fund (1990)E Townsend Fund (1889)George N Buckout Fund (1955)Edward Newton Fund (1959)Braman CemeteryLouis H Hobbs Fund (1988)RIICAN FundUnallocated Investment Expense

Total Pennanent Trust Funds

FUND REVENUES EXPENDITURES FUNDBALANCE Use of Money & Property Human BALANCE

JULY I. 2010 and Investment Losses Services JUNE 30, 201 I

$ 2,064,172 $ 523,085 $ $ 2,587,257829,243 210,139 1,039,382153,274 20,388 (83,150) 9051226,910 6,693 (570) 33,033

818,596 203,682 (41,095) 981,18385,596 21,716 (4,030) 103,282

266,239 67,468 (12,520) 321,18787,581 22,194 (4,120) 105,655

181,034 45,876 (8,520) 218,390291,633 73,841 365,474

5,597 1,480 (280) 6,79725,240 6,395 31,635

135,048 34,224 (6350) 162,92250,964 12,915 63,87914,774 3,676 (310) 18,14020,708 5,247 (1,170) 24,78556,818 14,138 (1,175) 69,781

983,607 241,756 (53,600) 1,171,763137,358 34,807 (6,460) 165,70547,087 11,932 (2,220) 56,799

3,229 819 4,048161,279 40,870 202,14977,389 19,611 97,000

,{

26,949 6,828 33,777'}

125,466 31,795 157,261 "J

48,530 8,970 (15,000) 42,500 ';,

6,106 1,547 7,653 ;J{

(24,768) (24,768) ;,,/~

$ 6,730,427 $ 1.672,092 $ (265,338) $ 8,137,181 ~.,~

"J':i')'

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:;"-90 - ,-.\

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i,-

NonmajorGovernmentalFunds

Special Revenue Funds

Special revenue funds are used to account for specific revenues that are legally restricted to expenditure forparticular purposes.

School Restricted FundThis fund is used to account for educational grants that are restricted by the federal goverpment or the State ofRhode Island for specific programs.

UDAGFundThis fund is used to account for urban development grant activities.

State Grants FundThis fund is used to account for grants received from the State of Rhode Island that are restricted for specificprograms or purposes.

EDA Revolving FundThis fund is used to account for economic development activities funded by the Federal Government andrestricted for specific purposes.

Bramley Bill FundThis fund is used to account for activities funded by grants and private donations for specific purposes.

Office ofEconomic Adjustment COEA) Grant FundThis fund is used to account for activities funded by the OEA grant and in-kind services for specific purposes.

Debt Service Fund

This fund is used to account for the accumulation of resources for, and the payment of, general long-tenn debtprincipal, interest and related costs.

SCHEDULES

qIXPFNEWPORT RUOnE1S) AND

COMBINING BALANCE SHEETNONMAJOR GOVERNMENTAL FUNDS

JUNE 30, 20 II

ASSETS

SCHOOLRESTRICTED

FUNDSUDAGFUND

SPECIAL REVENUESTATE EDA

GRANTS REVOLVINGFUND FUND

ECONOMICADJUSTMENT

GRANT

BRAMLEYBILL

FUND

DEBTSERVICE

FUND

TOTALNONMAJOR

GOVERNMENTAlFUNDS

58,112 71,296 1,874,1l2308,630 308,63087,500 500 88,00087,500 87,500

300,421 300,421

Cash and cash equivalentsReceivables:

IntergovernmentalLoanOther

Due from other fundsAdvances to other funds

$

1,744,704

$ 1,446,394 $ 277,487 $ $ $ 28,454 $ 1,400,360 $ 3,152,695

TOTAL ASSETS

LIABILITIES AND FUND BALANCE

$ 1,744,704 $ 2,230,445 $ 335,599 $ $ 71,296 $ 28,954 $ 1,400,360 $ 5,8II,358

LIABILITIES:Cash overdraftAccounts payableUnearned/deferred revenue

$ 1,088,564145,170

$ $ $ $ 51,119 $ $ $ 1,139,68320,177 2,997 168,344

784,051 170,736 71,296 1,026,083

TOTAL LIABILITIES 1,233,734 784,051 170,736 142,592 2,997 2,334,110

FUND BALANCES (DEFICIT):RestrictedUnassigned

510,970 1,446,394 164,863 25,957 1,400,360 3,548,544(71,296) (71,296)

TOTAL FUND BALANCES (DEFICIT)

TOTAL LIABILITIES AND FUND BALANCES $

510,970 1,446,394 164,863 (71,296) 25,957 1,400,360 3,477,248

1,744,704 $ 2,230,445 $ 335,599 $ $ 71,296 $ 28,954 $ 1,400,360 $ 5,8II,358

- 91 -

SCHEDULE 6

CrxYQFNEWPORT RHOQE[SrA.NQ

COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCESNONMAJOR GOVERNMENTAL FUNDSFOR THE YEAR ENDEDJVNE30, 2011

SCHOOLRESTRICTED

FUNDS

SPECIAL REVENUE FUNDSSTATE EDA ECONOWC BRAMLEY DEBT

UDAG GRANTS REVOLVING ADJUSTMENT BILL SERVICEFUND FUND FUND GRANT FUND FUND

$ I 657,647 I I 275,086 $ 29,927 I

TOTALNONMAJOR

GOVERNMENTALFUNDS

REVENUES:IntergovernmentalCharges for servicesUse of money and propertyContributions

I 4,311,023543,184 45,983 81,432

96,637 1,65742,820 6.888 _ _ _ 4.~,1~2 _ _ _ 2,000

38,474

$ 5,273.683670,599136,76896.850

TOTAL REVENUES 4,897,027 142,620 664.535 83,089 320,22_8 31,927_ _ _28.414 6_,111,.900

EXPENDITURES:Current

General educationPublic safetyPublic healthPlanning, zoning and developmentRecreationHuman services

4,893,970229,562

8,1306,249

300364,637

4,893,970229,562

8.130391,524 397,773

300267,963 26,152. _=- _ ~58-,752

TOTAL EXPENDITURES 4,893,970 608,878 267,963 391.524 26.152 6.188.487

EXCESS (DEFICIENCY) OF REVENUES OVEREXPENDjTURES 3.057 142,620 55,657 (184.874) (71,296) 5,775 38,474 (10,587)

OTHER FINANCING SOURCES (USES):Transfers outTrans fers in

(306,353) (306,353)133.110 133,IlO

NET CHANGE IN AJND BALANCES (303,296) 142,620 55,657 (184.874) (71,296) 5,775 171,584 (183,830)

5113,970 $ 1,446.394 $ 164,863 $ .l rZ.l.J2§1_L 25~ $ t,400,360 $ 3;477248

FUND BAlANCES (DEflCIT}.JULY 1,2010, AS RESTATED

FUND BALANCES (DEFtCln, JUNE 30, 2011 $

814,266 1...303.774 109206 I~,874 _ _ -_ 19.112 1228.776 3,66-1;078

-',Wfi:'If1N=*tt"t'rm!r'*ttnrtit~1rWt'h&H9¥tyb,'iiil)il@8"'gj,C n ,b", "(";""'C"""=~M~W;'~~''., '. ~' ... ,.

NonmajorProprietaryFunds

Enterprise funds are used to account for operations that are fmanced and operated in a manner similar to privatehusiness enterprises - where the intent of the City's Council is that the costs of providing goods or services to thegeneral public on a continuing basis be fmanced or recovered primarily through user charges; or where the City'sCouncil has decided that periodic determination ofnet income is appropriate for accountability purposes.

Maritime FundThis fund is used to account for the activity associated with the City's harbor operations.

Easton's Beach FundThis fund is used to account for the activity associated with the City's beach operations.

Parking Operations FnndThis fund is used to account for the activity associated with the City's parking operations.

- 93 -

SCHEDULEl

CITy OF NEWPORT RHODE ISI,AND

COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETSNONMAJOR PROPRIETARY FUNDS


EASTON'S PARKINGMARITIME BEACH OPERATIONS

FUND FUND FUND TOTALS

OPERATING REVENUES:User fees $ 1,047,501 $ 869,557 $ 1,405,415 $ 3,322,47Other revenues 78,856 78,85

TOTAL OPERATING REVENUES 1,126,357 869,557 1,405,415 3,401,32

OPERATING EXPENSES:Salaries and benefits 259,460 475,916 350,385 1,085,76Materials and supplies 53,727 81,005 46,813 181,54.Repairs and maintenance 71,343 35,390 23,745 130,47;Support services 16,642 67,311 430,597 514,551Utilities 6,545 24,951 21,252 52,74:Administrative and other 99,908 111,653 219,593 431,15·Depreciation 62,830 130,047 121,713 314,591

TOTAL OPERATING EXPENSES 570,455 926,273 1,214,098 2,710,821

OPERATING INCOME (LOSS) 555,902 (56,716) 191,317 690,50:

NONOPERATING REVENUES AND(EXPENSES):

Investment income 34,010 34,011Interest expense (7,754) (7,75'

NET NONOPERATING REVENUES AND(EXPENSES) (7,754) 34,010 26,251

INCOME BEFORE TRANSFERS ANDCONTRIBUTED CAPnAL 555,902 (64,470) 225,327 716,75~

Transfers out (1,500,000) (I,500,OO(

NET TRANSFERS (1,500,000) (J,500,OO(

NET INCOME (LOSS) 555,902 (64,470) (1,274,673) (783,241

TOTAL NET ASSETS - JULY 1,2010 2,231,802 2,210,008 ' 5,654,986 10,096,791

TOTAL NET ASSETS - JUNE 30, 201 1 $ 2,787,704 $ 2,145,538 $ 4,380,313 $ 9,313,555

- 94-

SCHEDULE 9

CITY OF NEwpORT RHonE lSI .ANI)

COMBINING STATEMENT OF CASH FLOWSNONMAJOR PROPRIETARY FUNDS


EASTON'S PARKINGMARITIME BEACH OPERATIONS

FUND FU1'ID FUND TOTALS

CASH FLOWS FROM OPERATING ACTIVITIES:Cash received from customers $ 1,034,616 $ 871,095 $ 1,417,583 $ 3,323,294Cash payments to suppliers for goods and services (77,969) (203,756) (530,655) (812,380)Cash payments to employees for services (274,239) (465,649) (348,861) (1,088,749)Payment ofadministrative expense (99,908) (111,653) (219,593) (431,154)

NET CASH PROVIDED BY OPERATING ACTIVITIES 582,500 90,037 318,474 991,011

CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:futetfund loans and transfers (1,500,000) (1,500,000)Principal paid on interfund loans and transfers (55,243) (29,351) 25,866 (58,728)

NET CASH (USED IN) NONCAPITAL FINANCING ACTIVITIES (55,243) (29,351) (1,474,134) (1,558,728)

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:Acquisition and consbuction ofcapital assets (166,334) (48,768) (73,899) (289,001)Interest paid on bonds, notes and loans (7,754) (7,754)

NET CASH USED IN CAPITAL AND RELATED FINANCING ACTIVITIES (166,334) (56,522) (73,899) (296,755)

CASH FLOWS FROM INVESTING ACTIVITIES:InveSbnent income 2,376 2,376

NET CASH PROVIDED BY (USED IN) INVESTING ACTIVITIES 2,376 2,376

NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 360,923 4,164 (1,227,183) (862,096)

CASH AND CASH EQUIVALENTS· JULY I, 20 I0 1,099,928 273,150 2,802,149 4,175,227

CASH AND CASH EQUIVALENTS· JUNE 30, 20II $ 1,460,851 $ 277,314 $ 1,574,966 $ 3,313,131

RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASHPROVIDED BY OPERATING ACTIVITIES:

Operating income (loss) $ 555,902 $ (56,716) $ 191,317 690,503

Adjustments to reconcile operating income (loss) to net cash providedby operating activities:

Depreciation and amortization 62,830 130,047 121,713 314,590Changes in assets and liabilities:

Decrease (Increase) in accounts receivable (91,741) 1,538 12,168 (78,035)(Decrease) Increase in acCounts payable 70,288 4,901 (8,248) 66,941(Decrease) Increase in accrued liabilities (14,779) 10.267 1,524 (2,988)

NET CASH PROVIDED BY OPERATING ACTIVITIES $ 582,500 $ 90,037 $ 318,474 • $ 991,011

NON CASH INVESTING, CAPITAL AND FINANCING TRANSACTIONS:Increase in fair value of investments 31,635 31,635

TOTAL NON CASH INVESTING, CAPITAL AND FINANCING TRANSACTIONS $ $ $ 31,635 $ 31,635

- 95 •

FiduciaryFun.ds

Fiduciary funds are used to account for assets held by the City in a trustee capacity for individuals, privateorganizations or other governments.

Pension Trust Funds

A fiduciary fund type used to report resources that are required to be held in trust for the members andbeneficiaries ofdefined benefit pension plans.

The City has two pension plans covering police and fire department employees. Substantially all of its otheremployees, except teachers, are covered by the Municipal Employees' Retirement System of the State of Rhode

. Island (Municipal Plan). Teachers are covered by the Employees' Retirement System ofthe State of Rhode Island(Teachers' Plan). The Firemen's Pension Plan and the Policemen's Pension Plan are contributory defmed benefitplans.

Other Post-Employment Benefit Trust Fund

This fund is used to account for post-employment benefits provided to eligible retirees of the City.

Private Purpose Trust Funds

These funds are used to account for and report all trust arrangements under which principal and income benefitindividuals, private organizations, or other governments.

Agency Funds

Agency funds are used to report resources held by the reporting government in a purely custodial capacity (assetsequal liabilities).

Student Activity FundsThese funds are used to account for expenditures for educational extracurricular activities at various schools.Financing is provided by individual fundraising projects and private donations.

Newport Municipal Charitable Improvement Fund, Inc.These funds are used to account for expenditures for municipal improvement projects. Financing is providedby fundraising and private donations.

Newport Fihn Commission FundThese funds are used to account for expenditures by the Newport Film Commission. Financing is provided byfundraising and private donations.

SCHEDULE 10

CITY OF NEwpORT RHODE ISI.AND

COMBINING STATEMENT OF PENSION AND OTHER POST EMPWYMENT BENEFITS TRUST FUNDSJUNE 30, 2011

TOTALPENSION AND

PENSION TRUST FUNDS OTHER POST· OTHER POST·TOTAL EMPWYMENT EMPLOYMENT

POLICE FIRE- PENSION BENEFITS BENEFITSPENSION PENSION TRUST TRUST TRUST

FUND FUND FUNDS FUND FUNDS

ASSETSCash $ 121,942 $ 217,025 $ 338,967 $ 1,503,433 $ 1,842,400Investments, at fair value:

Fixed Income Mutual Funds 10,712,499 8,049,890 18,762,389 5,146,059 23,908,448Domestic Equity Mutual Funds 26,449,695 19,875,582 46,325,277 11,761,376 58,086,653International Equity Mutual Funds 6,610,132 4,967,174 11,577,306 1,716,049 13,293,355

TOTAL ASSETS 43,894,268 33,109,671 77,003,939 20,126,917 97,130,856

LIABILITIESAccounts payable 26,126 19,903 46,029 8,045 54,074

TOTAL LIABILITIES 26,126 19,903 46,029 8,045 54,074

NET ASSETSNet assets held in trust for pension benefits 43,868,142 33,089,768 76,957,910 76,957,910Net assets held in trust for other post-employment benefits 20,118,872 20,118,872

TOTAL NET ASSETS $ 43,868,142 $ 33,089,768 $ 76,957,910 $ 20,118,872 $ 97,076,782

·96·

SCHEDULE 11


COMBINING STATEMENT OF NET ASSETS OF PRIVATE PURPOSE TRUST FUNDSJUNE 30, 2011

PRIVATE PURPOSE TRUST FUNDS

EXPENDABLESCHOLARSHIP

FUNDS

NONEXPENDABLESCHOLARSHIP

TRUSTS

TOTALPRIVATEPURPOSE

TRUST FUNDS

ASSETSCashInvestments, at fair value:

Fixed Income Mutual FundsDomestic Equity Mutual Funds

TOTAL ASSETS

$ 21,581

21,581

$

503,254813,002

1,316,256

$ 21,581

503,254813,002

1,337,837

LIABILITIESCash overdraftAccounts payable

TOTAL LIABILITIES

NET ASSETSNet assets held in trust for purposes

TOTAL NET ASSETS

47,124 47,124960 960

48,084 48,084

21,581 1,268,172 1,289,753

$ 21,581 $ 1,268,172 $ 1,289,753

- 97-

SCHEDULE 12


AGENCY FlINDSCOMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES


BALANCE BALANCEJULY 1,2010 ADDITIONS DEDUCTIONS JUNE 30, 2011

ASSETS

CASH:Student activity funds $ 201,200 $ 385,966 $ 344,703 $ 242,463Newport Fihn Commission 2,600 500 3,100Newport Municipal Charitable Improvement Fund, Inc. 28,811 28,811

TOTAL ASSETS $ 232,611 $ 386,466 $ 344,703 $ 274,374

LIABILITIES

AMOUNTS HELD IN ESCROW:Student activity funds $ 201,200 $ 385,966 $ 344,703 $ 242,463Newport Fihn Commission 2,600 500 3,100Newport Municipal Charitable Improvement Fund, Inc. 28,811 28,811

TOTAL LIABILITIES $ 232,611 $ 386,466 $ 344,703 $ 274,374

- 98 -

SCHEDULE 13

CITY OF NEwpORT RHODE rSTrAND

COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PENSION AND OTHER POST EMPLOYMENT BENEFITS TRUST FUNDSFOR THE YEAR ENDED JUNE 30, 2011

TOTALPENSION AND

PENSION TRUST FUNDS OTHER POST- OTHER POST-

TOTAL EMPLOYMENT EMPLOYMENTPOLICE FIRE PENSION • BENEFITS BENEFITS

PENSION PENSION TRUST TRUST TRUSTFUND FUND FUNDS FUND FUNDS

ADDITIONS:Employees $ 394,620 $ 403,548 $ 798,168 $ 440,068 $ 1,238,236Employer 3.116,642 4,359,109 7,475,751 1,760,069 9,235,820

Total contributions and other income 3,511,262 4,762,657 8,273,919 2,200,137 10,474,056

Investment income:Net appreciation in fair value of investments 9,499,883 7,130,645 16,630,528 3,736,593 20,367,121Interest and dividends 256,276 195,073 451,349 277,656 729,005

Total investment income 9,756,159 7,325,718 17,081,877 4,014,249 21,096,126

Less investment expenses 85,084 64,825 149,909 22,327 172.236

Net investment income 9,671,075 7,260,893 16,931,968 3,991,922 20,923,890

TOTAL ADDITIONS 13,182,337 12,023,550 25,205,887 6,192,059 31,397,946

DEDUCTIONS:Benefits 3,862,416 4,497,413 8,359,829 8,359,829Administration 48,690 39,691 88,381 25,853 114,234

TOTAL DEDUCTIONS 3,911,106 4,537,104 8,448,210 25,853 8,474,063

CHANGES IN NET ASSETS 9,271,231 7,486,446 16,757,677 6,166,206 22,923,883

NET ASSETS - JULY I, 2010 34,596,911 25,603,322 60,200,233 13,952,666 74,152,899

NET ASSETS - JUNE 30, 2011 $ 43,868,142 $ 33,089,768 $ 76,957,910 $ 20,118,872 $ 97,076,782

- 99-

- 100 -

SCHEDULE 14

SCHEDULE 15

CITY OF NEWPORT RHODE ISLANp

COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCESNONEXPENDABLE SCHOLARSHIP TRUSTS


Net Assets ADDITIONS: DEDUCTIONS: Net AssetsHeld In Trust Awards and Held In TrustFor Purposes Investment Investment For PurposesJuly I, 2010 Donations !ncome (Loss) Expense June 3D. 2011

Peter P Integlia Physical Education Scholarship $ 11,897 $ 560 $ 3,145 $ (500) $ 15,102American Culinary Federation Award 22,125 5,606 (500) 27,231Eileen Jeanes Jachna Award 23,126 5,859 28,985William T Bull Award 26,870 6,808 (1,360) 32,318Mercedes S Coulombe Award 64,515 16,345 (3,060) 77,800Carol Ann Page Award 5,267 1,334 (100) 6,501Avis G Marden Award 3,757 953 4,710Class of 41 American Government Award 3,809 964 4,773PF Carroll Scholarship 21,006 5,322 26,328JFitzgerald Scholarship 2,001 507 (50) 2,458Sinales Scholarship 11,174 2,831 14,005HenryVauglm Memorial Award 3,844 974 4,818Adelson BJology Award 2,995 759 3,754Leavitt Trust Award 14,689 3,121 (740) 17,670Alliance Francaise Award 1,527 387 (45) 1,869Lalli Trust Award 4,490 1,137 5,627Goldstein Music Award 4,667 1,183 (230) 5,620MB Howard Award 13,471 3,412 (660) 16,223Newport School Book Award 258 66 324Edward King Medal Award 62,601 15,861 (4,320) 74,142Koehne Latin Award 3,243 822 (120) 3,945Minnan Math Award 2,701 685 (130) 3,256GHNonnan Award 6,502 1,647 8,149Peckham Award 75,363 19,093 (3,740) 90,716PellMedal 1,944 492 2,436Read Medal #1 653 166 819Read Medal #2 724 183 907Charles B King Award 16,610 4,208 (810) 20,008Rogers High School Centennial Award 38,532 9,763 (2,000) 46,295Almira Coffin Award 4,190 1,062 (210) 5,042HH Toole Scholarship 13,550 3,433 (710) ,16,273Henry Heffernan Award 64,098 16,239 (3,300) 77,037Bruen Scholarship 21,216 5,374 (1,000) 25,590Sullivan Scholarship 34,994 8,866 (1,760) 42,100Joseph P Cotton Memorial Award 19,982 5,064 (1,000) 24,046Rufus E Darrah Memorial Award 6,759 1,711 (340) 8,130Margaret P Stevens Award 600 152 752Christine Meek Sullivan/Marx Award 13,796 140 3,533 (680) 16,789Zelda Minnan Music/Drama Award 26,505 6,715 (680) 32,540Wosencroft Scholarship 5,962 1,51l (300) 7,173M/M Thomas Archambault Award 13,502 3,421 (700) 16,223Class of46 Rogers High School DLS Award 14,527 3,680 '(750) 17,457General Contractors Association Award 21,283 5,392 (1,100) 25,575Cohen Scholarship 5,000 1,267 6,267Townsend Scholarship 6,714 1,70l (350) 8,065Dorothy Drinkwater Lecraw Award 44,781 11,346 (2,340) 53,787Nicholas Logothets Award 3,760 953 (170) 4,543Helene Lewis Memorial Scholarship 70,133 17,769 (3,400) 84,502Kristen Jorge Memorial Scholarship 15,333 3,884 (760) 18,457James Colton Crowley Award 75,891 19,228 (3,800) 91,319Florence J Alofsin English Award 4,880 1,237 6,117Sandra Clooney Memorial Scholarship 22,999 5,826 (1,200) 27,625Allan Family Scholarship 80,188 20,316 100,504Loeb/George Washington Essay Award 8,163 2,260 (750) 9,673Unallocated Expense (4,203) (4.203)

Total Pennanent Trust Funds $ 1,049,167 $ 700 $ 266,173 $ (47,868) $ 1.268.172

- 101 -

StatisticalSection

This part of the City of Newport, Rhode Island's comprehensive annual fmancial report presents detailedinformation as a context for understanding what the information in the financial statements, note disclosures, andrequired supplementary information says about the City's overall financial health.

Contents

Financial Trends (Tables 1-4)

These schedules contain trend information to help the reader understandhow the City's fmancial performance and well-being have changed over time.

Revenue Capacity (Tables 5-7)

These schedules contain information to help the reader assess the City'smost significant local revenue source, the property tax.

Debt Capacity (Tables 8-11)

These schedules present information to help the reader assess the affordability ofthe City's current levels of outstanding debt and the City's abilityto issue additional debt in the future.

Demographic and Economic Information (Tables 12-13)

These schedules offer demographic and economic indicators to help the readerunderstand the environment within which the City's fmancial activitiestake place.

Operating Information (Tables 14-16)

These schedules contain service and infiastructure data to help the readerunderstand how the information in the City's fmancial report relatesto the services the City provides and the activities it performs.

102

107

110

114

116

TABLEt


NET ASSETS BY COMPONENTLAST NINE FISCAL YEARS

(UNAUDITED)

---

Fiscal Year2003 2004 2005 2006 2007 2008 2009 2010 201l

Govemmental activities:Invested in capital assets, net of related debt $ 33,319,657 $ 36,213,472 $ 39,024,214 $ 43,072,452 $ 47,999,443 $ 52,461,l14 $ 59,259,977 58,114,920 62,576,195

Restricted for:Human services 4,138,028 3,854,910 3,633,092Pennanent Funds:

Expendable 5,315,880 6,145,004 6,677,139 7,255,682 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530

Nonexpendable 1,142,270 1,142,270 1,142,270 1,142,270 l,889,512 1,937,467 1,890,210 1,976,581 2,181,651

Debt service 396,470 511,451 676,668 878,998 1,065,923 1,228,n6 1,400,360

Education 441,806 675,734 815,D92 1,081,801 953,325

Unrestri~d 7,874,791 2,831,871 (1,722,023) 5,401,520 6,484,503 8,364,508 5,807,577 9,706,280 4,508,285

Tota! govemmental activities net assets ___g,~32,432 50,863,261 49,966,254 58,465,176 65,152,450 69,923,577 72,380,333 75,780,403 76,622,021

Business-type activities:Invested in capital assets, net of related debt 86,599,396 87,497,297 85,773,241 84,210,144 86,137,192 87,063,157 90,719,216 87,919,616 91,514,668

Held in trust 99,000 99,000

Restricted - Other purposes 6,385,522 6,612,069 3,624,058 4,401,342 3,054,328 4,749,967 3,900,192 8,825,854 9,074,231

Unrestricted (4,355,744) (4,072,754) 171,705 3,719,540 4,222,057 2,365,226 1,207,853 2,214,069 (749,281)

Total business-type activities net assets 88,629,174 90,036,612 89,569,004 92,331,026 93,413,577 __21,178,350 95,827,261 99,058,539 99,938,618

Prima!)' government:

Invested in capital assets., net ofrelated debt JI9,919,053 123,710,769 124,797,467 127,282,596 134,136,635 139,524,271 149,979,193 146,034,536 154,090,863

Restricted for:Human services 4,138,028 3,854,910 3,633,092Pennanent funds:

Expendable 5,315,880 6,145,004 6,677,139 7,255,682 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530

Nonexpendable 1,142,270 1,142,270 1,142,270 1,142,270 1,889,512 1,937,467 1,890,210 1,976,581 2,181,651

Held in trust 99,000 99,000

Debt service 4,912,793 3,730,996 5,628,965 4,966,1l5 10,054,630 10,474,591

Edu.cation 6,827,328 7,287,803 4,835,620 1,081,801 953,325Unrestricted 3,.519,047 (1,240,883) (1,550,318) 9,121,060 10,706,560 10,729,734 7,015,430 1i,920,349 3,759,004

Total primary government net assets ~$~140,861,606 $ 140,899,873 $ 139,535,270 $ 150,796,202 $ 158,566,027 $ 164,101,927 $ 168,207,594 $ 174,838,942 $ 176,560,639

NOTE: GASB 34 was,applied as ofFiscal Year 2003. Information'is not available prior to FY2003.

-102 -

TABLE 2

(lof2)CITY OF NEWPORT RHODE ISLAND

CHANGES IN NET ASSETS, LAST NINE FISCAL YEARS

GOVERNMENTAL ACTIVITIES(ACCRUAL BASIS OF ACCOUNTING)

(UNAUDITED)

Fiscal Year2003 2004 2005 2006 2007 2008 2009 2010 ZOIl

[:s:penses:

Governmental activities:General government $ 5,261,563 $ 5,459,387 $ 8,638,364 $ 4,201,754 (2) $ 6,904,515 $ 5,664.619 $ 5,638,586 $ 6,782,232 $ 6,197,935

General education 39,039,945 42,168,056 42,003,803 42,119,%8 44,860,182 45,420,073 45,273,034 43,071,429 43,124,023

Public safety 23,098,422 25,954S34 27,848).57 27,932,352 29,620.705 30,005,098 30,380.376 31,829,739 35,191,714

Public health 3,649,735 4,403,093 4,664,543 4,564,130 5,179,345 7,000,668 8,396,219 8,023.199 8,240,164Planning. zoning and development 855,293 1,028,852 1,681,628 1.994,692 1,440,553 1,604,671 1,829,568 ~ 1,363,899 1,744,516Recreation 1,868,074 2,189,095 1,773,421 2.121,346 2,415,401 622,368 1,092,871 769,888 753,272HUlttan services 2.475.041 2,573.601 2,615,412 2,720,900 3,256,251 3,248,665 3.361,996 3,241,886 3,207,552

Interest expense 1,166,764 1,062,259 889,584 867.107 841,520 782,723 682,805 863,546 626,020Total governmental activities 77,414,837 84,838,877 90,115,012 86,521,349 94,518,472 ~4,348,885_ _ 26.655,455 95,945,818 99,085,1%

Business-type activities:Water 6,726,482 6,830,398 7,135.764 6,994,360 7,809,046 7,719,962 9,003,205 8,982,066 10,528,183

Water pollution Control 5,806,015 6,432,891 7,050,859 6,781,706 7,051,852 7,559,615 7,428,839 8,108,213 10,114,458

Nonmajor 974,819 1,109,229 1,577,702 1,767,218 2,159,568 2,568,503 2,662,517 2,914,382 2,718,580

Total business-type activities 13,507,316 14,372,518 15,764,325 15,543,284 17,020,466 17,84S,osO 19,094,561 20,004,661 23,361,221

Total primary government expenses 90,m,]53 99,21!,395 105,879,337 102,~,633 111,538,938 112,196.965 il5,750,016 115,950,479 122,446,417

Program Revenues.Governmental activities:Charges for services:

General government 2.354,118 3,865,133 4,989,700 (I) 4,592.923 5,871,413 5,508,299 4,395,451 4,207.690 4,343,388

Genernl education 79,913 735,868 940,091 1,538,629 1,856,459 1,356,264 1,782,477 1,790,646 1,440,324

Public safety 2,339,389 1,828,283 2,003.497 2.679,694 3,087,659 3,056,098 3,574,759 3,874,660 3,484,757

Public health 44,819 44,435 44,111 31,560 26,990 85,761 94,164 57,937 99,195Planning, zoning and development 286,715 327,609 720,141 1,184,1I8 1,168,204 1,601,347 947,823 868,638 908,497Recreation 686,522 741,853 288,077 96,764 99,126 lO5,010 129,025 117,510 113,660

Human services 744,901 333,733 154,514 150,622 297,236 439,667 238,794 (22,957) (262,752)Operating grants and contributions 21,279,957 21,000,389 21,236,496 20,380,130 21,212.720 20,851,435 20,403,551 20,039,597 21,164,485

Capital grants and contributions 1,683,441, 818,007 846,754 1,170,076 786,166 469,484 2,981,072 1,773,730 551,913

Total governmental activities program revenues 29,499,775 29,695,310 31,223,3S1 31,824,516 34,465,973 33,473,365 34,547,1l6 32,707,451 31,843,467

Business-type activities:Charges fur services:

W,,,, 7,778.407 7.795,582 7,100,096 9,514,397 (3) 8,506,460 9.025,%6 9,614,675 10,466,106 10,270,053

Water pollution Control 5,796,526 6,049,193 5,885,602 6.462,089 6,181,907 7,337.836 7,865,579 7,951.054 10,530,416

Nonmajor 1,441,015 1,407,977 1,972,189 2,572,591 2,345,366 2,833,916 2,922,394 3,068,368 3,322,473

Capital grants and contributions 673,500 305,849 154,107 154,107 78,856

Total business-type activities 15,015,948 15,252,752 14,957,887 18,549,077 17,707,233 19,503,567 20,556,755 21,639,635 24,201;798

Total prirll3IY government program revenues 44,515,123 44.948.,962 46,181,268 50,373,593 52,173,206 52,976,932 _ ~5,103,871 54,347,086 56,045,265

Net (Expense)/Revenue:Governmental activities (47,915,062) (55,143,567) (58,891,631) (54,696,833) (60,052,499) (60,875,520) (62,108,339) (63,238,367) (67,241,729)

Business-type activities 1,508,632 880,234 (806,438) 3.005,793 686,767 1,655,487 1,462,194 1,634,974 840,577

Total primary government net expense (46,406,430) (54,263,333) (59,698,069) (51,691,040) (59,365,732) (59,220,033). J§Q,646,145) (61,60~,_393) (66,401,152)

(Continued)

I

TABLE 2(2 of 2)

CITY OF NEWPORT RHODE ISLAND

CHANGES IN NET ASSETS, LAST NINE FISCAL YEARS

GOVERNMENTALACTIVITlES

(ACCRUAL BASIS OF ACCOUNTING)(UNAUDITED)

Fiscal Year

------2003 2004 2005 2006 2007 2008 2009 2010 2011

General Revenues and Other Changes in Net Assets:

Governmental activities:

Property taxes , 49,281,985 $ 48,820.256 $ 52,857,093 $ 54,833,897 $ 57,736,458 $ 60,005,572 $ 62,169,011 $ 63,583,199 $ 64,518,899Unrestricted grants and contnoutions 4,155,936 4,097,271 4,059,353 4,614,794 4,642,1l4 4,330,807 3,506,886 2,540,966 1,257,171Investment income 693,902 1,177,711 1,133,676 1,425,620 2,368,396 641,453 (1,008,699) 1,257,806 (4) 2,014,016

Miscellaneous 107,862 116,126 135,206 133,494

Transfers (436,968) (190,692) (175,500) 1,053,250 (102,103) (743,534)

Total governmental activities 54,239,685 53,774,396 57,994,636 61,007,805 64,571,468 66,031,082 64,565,095 ~638,437 67,790.086

Business-type activities:

Investment income 79,810 90,236 98,797 175,220 220,284 162,538 84,612 78,285 39,502

Capital contributions 200,863 320,000

Transfer from primary government 436,968 (10,171) 175,500 (1,053,250) 102,103 743,534

Total busin~typeactivities 79,810 527,204 __~89 ___175,220_ 3~5,}~ (89Q,712t 1~,715 1,141,819 39,502

Specialltern - Sale of School Building 2,168,305

Special Item· Forgivem.ess of debt 454,485

Total primary government 54,319,495 54,301,600 58,284,125 61,183,025 67,135,557 65,140,370 64,751,810 68,234,741 ~829,588

Change in Net Assets

Governmental activities 6,324,623 (1,369.171) (896,995) 6,310,9n 6,687,274 5,155,562 2,456,756 3,400,070 548,357Business-type activities 1,588,442 1,407,438 (516,949) 3,181,013 1,082,551 764,775 1,648,909 3,231,278 880,079

Total primary government $ 7,913.065 $ 38,267 $ (1,413,944) $ 9,491,985 $ 7,769,825 $ 5,920,337 $ 4,105,665 $ 6,631,348 $ 1,428,436

(Conduded)

(I) - General government service charges increased significantly in FY 2005 in the following categories:

Management and Computer Processing Charges increased by $2n,OOOFees and charges associated with the sale ofresidential and commercial property in the City increased by $340,000

Fees for the use of vehicles increased in the capital fund by 5285,000

(2) - Reduction in claims andjudgments; reductiOD in the use ofsalary reserves as a result of open contracts

(3) - Increase in water rates of20"1o

(4) - Realized aDd umealized losses in peml3nent fund due to significant market declines

NOTE: GASB 34 was applied as of Fiscal Year 2003, Information is not available prior to FY2003.

·104·

TABLE 3CITY OF NEWPORT, RHODE ISLAND

FUND BALANCES, GOVERNMENTAL FUNDS; LAST TEN FISCAL YEARS(MODIFIED ACCRUAL BASIS OF ACCOUNTING)

(UNAUDITED)

Fiscal Year2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

General Fund:Committed $ 1,276,106 $ 1,229,965 $ 2,077,766 $ 1,159,1l9 $ 1,256,428 $ 983,669 $ 860,549 $ 773,846 $ 838,101 $ 1,157,839Assigned 864,852

Unassigned 10,307,069 1l,311,680 6,059,277 3,885,886 4,098,720 4,114,666 5,974,689 8,011,145 9,175,856 7,646,392Total general fund $ 11,583,175 $ 12,541,645 $ 8,137,043 $ 5,045,005 $ 5,355,148 $ 5,098,335 $ 6,835,238 $ 8,784,991 $ 10,013,957 $ 9,669,083

All Other Governmental Funds:Nonspendable $ $ 1,142,270 $ 1,142,270 $ 1,142,270 $ 1,142,270 $ 1,889~12 $ 1,937,467 $ 1~90,210 $ 1,976,581 $ 2,181,651Restricted for Trusts 5,315,880 6,145,004 6,677,139 7,230,632 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530Restricted for Debt Service 124,922 227,798 396,470 511,451 676,668 878,998 1,065,923 1,228,776 1,400,360

Restricted by Grants 4,404,409 4,454,912 4,472,155 4,448,184 3,101,992 2,058,684 2,442,682 3,358,230 3,131,649 2,630~85

Committed for Capital Projects 3,948,343 2,109,836 1,578,848 4,432,555 6,374,040 7,017,849 885,671 4,994,692 3,052,879Committed for Encumbrances 886,814 1,735,562 2,691,401 60,503Assigned by City Council 2,619,473 1,361,1l8 1,080,991 683,319 286,332 2,462,183 2,518,604 1,816,113 863,630Assigned by School Committee 960,489 800,000 800,000 1,200,000 1,153,152 1,370,211

Unassigned (600,158) (183,339) (71,296)

School Unassigned 207,804 410,396 (1,100,081) 394,880 693,632 1,940,267 2,838,529 1,785,759 292,259 202,464Total all other governmental funds $ 1l,180,029 $ 13,096,154 $ 15,630,196 $ 18,012,511 $ 18,419,856 $ 23,35.0,353 $ 24,715,619 $ 16,358,552 $ 18,394,585 $ 16,722,384

Grand Total $ 22,763,204 $ 25,637,799 $ 23,767,239 $ 23,057,516 $ 23,775,004 $ 28,448,688 $ 31,550,857 $ 25,143,543 $ 28,408,542 $ ~6,391,467

Notes:Capital project fund balance depends on timing of state and federal reimbursements and type ofternporary or pennanent debt that may exist. These items cause the fund balance to fluctuate from year to year.Pennanent funds were reported as trust and agency fwlds prior to FY 2003.The reduction of general fund balance in FY 2004 was due to the use of appropriated fund balance for capital improvements.The reduction ofgeneral fund balance in FY 2005 was due to the use ofappropriated fund balance for capital improvements and a projected school deficit.

~tiD' OF NEwpoRT RHQDE ISLAND

CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS, LAST TEN FISCAL YEARS(MODIFIED ACCRUAL BASIS OF ACCOUNTING)

(UNAUDITED)

Fis<:al Year2001 2002 2003 2004 2005 200' 2007 2008 2009 2010 -.12.!!

Revenues:T~~ $ 46,206,830 $ 47.160,364 $ 48.164,505 $ 5L,117.203 $ 53,081,970 $ 54,767,961 $ 57.,519,657 $ 60,115,303 $ 62,081.094 $ 63.485,526 $ 64,411.792Intergovernmental revenues 17,986..128 21.066.569 2S.506,IH7 25.013.440 25.,590,182 25.499.996 27,080.891 25,587,672 15,556,603 25,058, 739 23.285,265Charges for services 5,241,294 4,629.532 6,528,107 7,803,657 9.736,504 8.829,17S 10,827,781 10,924,457 10,258,966 9,975,467 9.541,761Use ofmoney and property 1,457,595 912.779 693.902 1,177.711 1,133,676 1,425,620 2,368,397 641.456 (1,008,699) 1,257,726 2,014,016

Donations 12.455 77,476 1,425,623 ....* 770,880 892,441 29,341 (1) 179,343 198.608 95,493 52.253 161,,507Otherrevcnues 4,516.662 4.171.226 107,862 1l5,992 135,205 1,672,123 (I) 1,582,706 1,144.697 1,194,553 1.273,953 1.128.835

Total revenues 75,420,964 78,017,946 82,426,816 85.998,883 90,569,978 92.224,221 99,558,775' 98.612.193 --21.178,010 101,103,664 100,543.176

Expenditures:Current:General government 4,140.436 5,141.663 4,919.181 5,192,168 6,346,749 5,24$,504 5,757,907 5,459,164 5,558,102 5,931,444 5,435,280

General education 35,337,981 36.442,150 38,551,595 42,680,573 41,354,602 41,206,309 43,164,937 42,382,522 43,217,289 44,349,792 42,740.185

Public safety 14,986,866 L5,099,678 16,122,841 25,302,125 27,344,804 26.806,416 27,709,813 27.463.039 28,267,498 30,194,522 32,635,798

Public health 4.007,800 3.776,096 3,243.475 3,655,093 3,914.446 3,710,241 4,048,493 6,428,621 (3) 6,963.674 6,767,348 7,331,032

Planning, lOning and dev~pment 1.211,114 1,587,070 826,369 1,313.138 968,008 1,909,891 (2) 1,244,576 1,229,936 1,271,653 1,187,737 1,601,554

Recreation 1.965.201 1.726,323 1.692,203 2.236,838 1,588.267 1,729,893 1.727,212 558,059 (3) 653,419 600,505 590,817

Human services 8.780,684 14,483.725 2,466.177 2,534,733 2.5LO.411 2.630,902 3,228,649 3,163,997 3,358,488 3,087,205 3,033,732

Po:nsion expenses 7.682,350 6,741,096 7,279,340 A 436.421 899,423 1,136,621 1,607,335 2,453,316 5,206,245 3,241,795 2,722,514

Debt sc:fVice:Debt issuaoce 51,929

Principal 586,011 566,484 1.041,361 1.386,069 [,337.106 1,192,470 1,204,311 1,187,425 1,224,266 1,237,114 1,040,489

Interest 285,206 256,268 1.463.856 1.033,255 830,345 838,757 803,651 755,657 1L2,750 896.517 693,395

Capital outlay 446,539 6,808.830 2,689,063 4.258.485 5,096,730 6,381.011 5.091,103 8,039.837 5,231,327 5.974.911

Total expenditures __78,983.649 _ 86.267-,092 8,!AI5,218 88,459,47~_ 91.404,5]5 91~O6.734 96,877,89~__ 96,178,839 l04,483,22I_ 102,731,366 ~,799,701

E..'l:Cf;SS (deficiency) ofrevenues ovaC:lIpenditures __(3.562,6~~>- _ (8.249,146) _~.412) _ (2,46Q~ ~7) __717,48L 2_.680,880 2,433,354 ._(6,305J.lli 0.627,702) (3,256,531)

Other Financing Sources (Uses):Proceeds from bolTowing 21,031,000 3,124.702 18,285,000

Bondpre:m.ium 1,149.278

Payment to refunding escrow ~ent (3,010,000) (14,091.304)

Sale ofproperty 1,027,000 2,168,305

Lease proceeds 1,239,457

Tnmsfers in 19,958,668 20,609,955 22,034.907 . 27,129,054 21,515,078 27,695,528 28,310,752 28,427,088 25.924,266 24,606.361 24,517,821

Transfers out (19,958.668) (20,609.955) (22.03.4.907) (27,566.022) (27,564,906) (27,695,528) (28.486,252) (27,373.838) (26,026,369) (25,349,895) (24,517,821)

Total other linancirig sources (uses) 21,037,000 590,032 124,814 1,992,805 !,053;:50 (102,103) 4,599,440 ___1,239,457

Net change in fund balances _$_(3,562,@~1_$ 12,~7,854 $ ~8,412t ~ (1,870,561) ~~723'- $ 717,488 $ 4,613,685 $ 3,486,604 $ (6,407,314) $ 2,91.1,738 _~-----.G,O 17,014)

Debt service as a percentageof noncapital expenditures 1.10% 0.96% 3.23% 2.82% 2.55% 2.35% 2.22% 2,13% 2.01~ 2.19% 1.11"10

Notes:* Contributions were for renovations to tbe Thompson Middle School in FY 2000

n Federal and stat~ grants to the schools were significantly higber"""* Local donations and grants to the schools vary from year to yearA Public Safety C:lIpenses \vefe significantly higher in FY 2004 beeausepension .expenses related to public safety were reclassified to here from pension C:lIpeme5(I) Re<:lassified school restricted revenues from donations to other revenues(2) lncrea:s~ in loans and grants made from UDAG monies for Ranger Road lnfrastructure and The Opera Hons~

(3) Reorgan'zation that moved parks and grounds into public services

·106·

•. ,._.__•.. ,._.",e-....,_,._~."~..:...=..._...-...__,.-"=_._.._.",-,,-,.","-_c.c.,_

CITY OF NEWPORT RHODE ISLAND

ASSESSED VALUES AND ACTUAL VALUES OF TAXABLE PROPERTY

LAST TEN FISCAL YEARS

(UNAUDITED)

Assessed ValueFiscal TotalYear Taxable

Ended Residential Commercial Personal Motor L~ Assessed

June 30 f'ropert)· Propertr Property Inventory Vehicles Exemptions Value

2002 \.712348,318 96,595.7<i7 127.579.988 20.580.640 1,915.943.4332003 1,719.510.154 82,688.796 1[7.766,454 52,413.176 1.867552,2282004 2.287.770.460 [.048.703.200 82.740,975 22.684.956 120.829.61 [ 69.1 [8,210 3.493,610.9922005 2,471.644,000 837,597,500 80.834.657 24,128.568 126,420.029 76.353.633 3,464.271.1212006 2,470.649.500 854.054,700 81,894,726 23.351,240 125.903.945 76.973.716 3,478.880.3952007 2,5iO.163,253 834.407.847 86,997.316 22.949,498 138.954,444 81,242,277 3,512,230.081

2008 4.659.124,549 1.245.531,051 87.315,021 23,293.927 149,567.988 113.777,545 6.051.054.9912009 4.709.562,778 1,20[,925,122 88,01 Li58 26,281,325 147,144,534 120,615.344 6.052.309.573

2010 4.408.295.797 1.241,526.100 114.604.821 131.104.659 118,475,513 5.777,055,864

2011 4.403.658.951 1.212.935.549 108,725,938 152,504.333 120,086,201 5.757.738.570

Source: City of Newport, Rhode Island Assessor

Notes:

The City's tax rate increase cannot exceed 5.00% of the prior year's rate andlor the total levy cannot exceed 5.00% of the prior year's total levyunless the State of Rhode Island approves such increase.

The City orNewport has no overlapping debt nor does it collect taxes for any other entity.

The City switched to a two-tiered tax in FY2002

fhe City had a full revaluation of real property in 200 I (effective 2002). The full revaluation is required by state law every 9 years. Statistical updates are required every 3 years.

_107_

TABLEs

Total Total

Dired Direct Estimated AssessedT::llI; T::u; Actual Value as a

Rate Rate Taxable Percentage of

Resjde~ Commercial Value Actual Value

25.10 2.174.244,906 88,12%

12.85 15.27 2.597.800,538 71.89%13,43 15.96 3,493.610.992 100.00%13.72 16.30 4,016,247.021 86.26%

14.29 [7.00 5.287.898.200 65,79"/0

8.02 11.96 5.169.960.239 67.94%

8.34 12.44 5.937.277.446 101.92%

8.67 12.93 6.172.924,917 98.05%

9.52 13.20 5,777,055.864 100.00%

9.56 13.25 5,117.478.041 112.51%


PRINCIPAL PROPERTY TAX PAYERSCURRENT YEAR AND TEN YEARS AGO

(UNAUDITED)

TABLE 6

2011 2002Percent of Percent ofTotal City Total City

Taxable Taxable Taxable TaxableAssessed Assessed Assessed Assessed

Value Rank Value Value Rank Value-

Mass Mutual Life $ 44,738,801 I 0.78% $ 41,328,100 I 2.19%LHO Viking Hotel, LLC 40,449,579 2 0.70% 27,932,700 3 1.48%Narraganset Electric 39,743,805 3 0.69% 11,649,900 8 0.62%Newport Restoration Foundation 34,723,800 4 0.60% 26,378,200 4 1.40%

Historic Homes own/rent

One Goat Island 31,405,807 5 0.55%Eastern Resorts Company 20,655,814 6 0.36% 20,330,600 5 1.08%RK Newport, LLC 17,296,800 7 0.30% 13,675,200 7 0.72%Newport Jai Alai, LLC 16,777,900 8 0.29% 7,298,600 10 0.39%Shaner Hotel Group 12,390,279 9 0.22% 15,493,027 6 0.82%Oklahoma Newport Limited 10,035,300 10 0.17%H E Newport, LLC 34,259,865 2 1.82%Vanderbilt Hall LP 8,246,800 9 0.44%

Total $ 268,217,885 4.66% $ 206,592,992 10.95%

Source: City of Newport Assessor

- 108-


PROPERTY TAX LEVIES AND COLLECTIONSLAST TEN FISCAL YEARS

(UNAUDITED)

TABLE 7

Fiscal Taxes Levied Collected within theYear for the Fiscal Year of the Levy Collections Total Collections to Date

Ended Fiscal Year Percentage in Subsequent PercentageJune 30 (net abatements) Amount of Levy Years Amount of Levy-

2002 $ 47,052,966 $ 45,377,615 96.4% $ 1,573,978 $ 46,951,593 99.8%2003 47,892,028 45,366,713 94.7% 1,563,350 46,930,063 98.0%2004 49,028,731 47,848,444 97.6% 1,079,236 48,927,680 99.8%2005 50,838,373 48,961,086 96.3% 1,223,015 50,144,380 98.6%2006 52,053,701 50,818,303 97.6% 1,092,419 51,910,722 99.7%2007 54,164,573 52,784,152 97.5% 1,292,492 54,076,644 99.8%2008 56,325,863 55,036,635 97.7% 1,213,218 56,249,853 99.9%2009 58,617,626 57,082,656 97.4% 1,479,079 58,561,735 99.9%2010 60,163,158 58,578,657 97.4% 1,404,963 59,983,620 99.7%2011 60,831,265 59,194,513 97.3% 59,194,513 97.3%

Source: City of NewpOlt Tax Collector

1..\<, ,:;.:,:~U,:~;:'~,i.""~""'::,,:, ;~, ,~ ,;":_,,.;,-- 109-;.-


GeneralFiscal Year Obligation

June 30, Bonds QZAB (I)

2001 $ 4,948,033 $2002 23,081,5492003 22,195,538 1,863,5362004 20,980,000 1,863,5362005 19;950,218 1,863,5362006 18,757,747 1,863,5362007 17,565,277 1,863,5362008 16,377,852 1,863,5362009 15,153,587 1,863,5362010 18,951,472 1,863,536

20ll 17,918,036 1,863,536

Notes:Details regarding the City's outstanding debt can be found in the Notes to Financial Statements.... See Schedule 12 for personal income and population data used to calculate these ratios.(1) The City of Newport is paying annual sinking fund payments 0[$133,110 to a bank for repayment of the QZAB bond. Please see the Notes to Financial Statements for additional information.

- 110 -


RATIOS OF GENERAL BONDED DEBT OUTSTANDINGLAST TEN FISCAL YEARS

(UNAUDITED)

TABLE 9

"

Governmental Activities Percentageof Actual

General Taxable Percentage U.S. CensusFiscal Year Obligation Value of of Personal Estimated Per

June 30, Bonds QZAB Total Property * Income Population Capita **

2002 $ 23,081,549 $ - $ 23,081,549 1.06% 0.72% 26,269 $ 878.662003 22,195,538 1,863,536 24,059,074 0.93% 0.72% 26,059 878.66

2004 20,980,000 1,863,536 22,843,536 0.65% 0.65% 25,879 878.662005 19,950,218 1,863,536 21,813,754 0.54% 0.59% 25,340 923.252006 18,757,747 1,863,536 20,621,283 0.39% 0.54% 24,409 882.712007 17,565,277 1,863,536 19,428,813 0.38% 0.47% 24,409 860.842008 16,377,852 1,863,536 18,241,388 0.31% 0.44% 24,409 844.822009 15,153,587 1,863,536 17,017,123 0.28% 0.42% 24,409 795.972010 18,951,472 1,863,536 20,815,008 0.36% Not Available 24,409 747.32

2011 17,899,756 1,863,536 19,763,292 0.35% Not Available 24,672 697.17

Notes:

Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements.

The City ofNewport has no overlapping debt nor does i~ collect taxes for any other entity.* See Schedule 5 for property value data.** Population data can be found in Schedule 12.

TABLE 10CrrYOFNEWPORT RBODEISUND

LEGAL DEBT MARGIN INFORMATION

(UNAUDITED)

Fiscal Year2001 2002 2003 2004 2005 2000 2007 2008 2009 2010 2011

Total assessed value $ 1,876,786.530 $ 1,886,642,052 $ 3,562,729,202 $ 3,464,271,121 $ 3,555,S54.11 J $ 3,593,472,35S $ 6,154,832,536 $ 6,134,949,078 $ 6,172,924,917 $ 5,895,531,377 $ 5,724,320,43SRhode Island General Law debt

limitation as % ofass=d value 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%Debt limit 56,303,596 56,599,262 106,881,876 103,928,134 106,675,623 107,804.171 184,944,976 184,048,472 185,187,74& 176,865,941 17J.729.613

Debt applicable to limit:General obligation bonds 4,948,033 23,081,549 24,059,074 22,843,536 21,813.754 20,621.283 19A28,S13 18,241,388 17,017,123 20,815,008 19,763,292

Legal debt limit 56,303,596 56,599,262 106,881,876 103,928,134 106,675,623 107,804,171 184,944,976 184,048,472 185,187,74S 176.865,941 171,729,613

Total net debt applicable to the limit 4,948,033 23,081,549 24,059,074 22,843,536 21,S13,754 20,621,283 19,428,813 18,241,388 17,017,123 20,815,008 19.763,292

Legal debt margin $ 51,355,563 ~,517,713 _$__ ]2_,~~,gJ_~_ $ 81,084,598 $ 84,861,869 $ 87,182,888 $ 165,516,163 $ 165,807,084 $ 168,170,625 $ 156,050,933 $ 151,966,321

TotallJe1 debt applicable 10 the limit •as a percelllage ofdebt limit 9.63% 68.86% 29.05% 28.17% 25.71% 23.65% 11.74% 1l.00% 10.12% 13.34% 13.01%

-112-

/

TABLE 11CITY OF NEWPORT, RHODE ISLAND

PLEDGED REVENUE COVERAGE

LAST TEN FISCAL YEARS(UNAUDITED)

Water Revenue Bonds Water Pollution Control Revenue Bonds

Utility Less: Net Utility Less: NetFiscal Year Service Operating Available Debt Service Service Opexating Available Debt Service

June 30, Charges Expenses Revenue ____~cipal Interest Coverage Charges Expenses Revenue Principal Interest Coverage

2002 7,058,277 4,486,057 2,572,220 1,418,626 545,590 1.31 5,912,202 3,628,010 2,284,192 924,891 426,846 1.692003 7,693,021 5,187,938 2,505,083 1,356,882 477,487 1.37 5,796,526 3,821,404 1,975,122 907,107 434,383 1.472004 7,666,798 5,223,972 2,442,826 1,300,140 396,557 1.44 6,049,193 4,233,667 1,815,526 1,721,182 224,795 0.932005 7,100,096 5,489,324 1,610,772 855,313 * 171,496 1.57 5,885,602 4,553,443 1,332,159 921,723 • 323,326 1.072006 9,514,397 5,603,064 3,911,333 995,169 389,981 2.82 6,462,089 4,430,338 2,031,751 985,016 615,547 1.272007 9,179,960 6,428,093 2,751,867 969,405 134,631 2.49 6,181,907 4,741,389 1,440,518 985,289 275,922 1.142008 9,025,966 6,673,460 2,352,506 894,389 197,959 2.15 7,337,836 4,986,402 2,351,434 924,076 230,054 2.042009 9,614,675 7,351,579 2,263,096 974,627 280,770 1.80 7,865,579 5,167,234 2,698,345 925,429 209,504 2.382010 10,466,106 7,241,885 3,224,221 1,362,914 368,855 1.86 7,951,054 5,507,303 2,443,751 977,313 567,363 1.582011 10,270,053 7,570,428 2,699,625 927,679 416,452 2.01 10,530,416 6,854,557 3,675,859 901,737 638,443 2.39

Notes:Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements.Operating expenses do not include interest or depreciation expense.0(0 Net ofrefunding

-113 -


DEMOGRAPIDC AND ECONOMIC STATISTICSLAST TEN FISCAL YEARS

(UNAUDITED)

TABLE 12

Per Total County Total StateCapita Personal Personal

Fiscal Year Personal Income> Income> School UnemploymentJune 30, Population Income> (thousands) (thousands) Enrollment A Rate <

2002 26,269 ** $ 37,268 $ 3,191,241 $ 33,635,436 2,917 3.0%2003 26,059 ** 39,018 3,331,937 35,071,523 2,890 4.1%2004 25,879 ** 41,044 3,539,984 36,818,389 2,796 4.6%2005 25,340 ** 43,168 3,688,006 37,876,045 2,524 4.4%2006 24,409 ** 45,894 3,824,537 39,911,244 2,386 4.5%2007 24,409 * 52,311 4,118,890 42,008,417 2,380 4.0%2008 24,409 * 51,224 4,133,741 43,468,678 2,208 6.2%2009 24,409 * 50,290 4,038,311 43,594,132 2,134 9.9%2010 24,409 * Not Available Not Available Not Available 2,132 9.7%2011 24,672 *** Not Available Not Available Not Available 2,119 8.6%

* Source: Rhode Island Department of Planning.** Source: U.S. Bureau of the Census.*** Source: 2010 US Census> Source: U.S. Bureau of Economic Analysis, Regional Economic Information System.

The City's population is 31.0% of the County.A Source: City School Department.< Source: RI Department of Labor & Training.

- 114-

CITY OF NEWPORT. RllODE ISLAND

PRINCIPAL EMPLOYERS

CURRENT YEAR AND TEN YEARS AGO(UNAUDITED)

TABLE I3

"

20ll 2002Percentage of Percentage of

Total City Total CityEmployer Employees Rank Employment Employees Employees Rank Employment

Naval Undersea Warfare Center 3,000 I 26.6% Naval Undersea Warfare Center 2,939 I 21.7%Naval Education and Training Center (NETC) 950 2 8.4% Newport Hospital 933 2 6.9%Newport Hospital 700 3 6.2% Naval Education and Traini~g Center (NETC) 771 3 5.7%City of Newport 675 4 6.0% City ofNewport 765 4 5.6%James L. Maher Center 435 5 3.9% Salve Regina University 500 5 3.7%

Salve Regina University 450 6 4.0% Ne-wport Islander Doubletree Hotel 330 6 2.4%Preservation Society ofNewport County 300 7 2.7% Newport Marriott Hotel 300 7 2.2%Marriott International Inc. 300 8 2.7% Child & Family Services ofNewport County :160 8 1.9%Child & Family Srvs of Newport County 290 9 2.6% Naval War College 250 9 1.8%Navy Exchange Service Command 270 10 2.4% The Stop & Shop Co., Inc. 225 10 1.7%

Total 7,370 68.1% Total 7,273 53.7%

Note: No reductions i~ the Naval Undersee Warfare Center or Naval Education and Training Center are recommended by the Base Realignment & Closing Commission (BRAe).

Source: Rhode Island Economic Development Corporation

- 115-

TABLE 14CITY OF NEWPORT. RHODE ISLAND

FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAMLAST TEN FISCAL YEARS

(UNAUDITED)

Fiscal Year2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

General government:Mayor and Council 7 7 7 7 7 7 7 7 7 7City Manager 3 5 5 5 5 6 6 5.5 5.5 5.5City Solicitor 3 3 3 3 3.5 3.5 3.5 3.5 3.5 3.5Canvassing 2 2 2 2 2 2 2 2 2 2Finance 29 22 22 22 21 21 23 22 22 22City Clerk 6 6 6 6 6 6 6 6 6Administrative services 17 17 17 17 18 nta nta nta ntaPlanning 16 12 12 12.5 13.5 13 13 13 13 13.

Total General Government 60 74 74 74.5 75 76.5 60.5 59 59 59

Public safety:Po'lice III 114.5 114.5 114.5 114.5 111.5 111.5 111.5 104.5 104.5Fire 98 99 99 99 99 99 99 99 99 99

209 213.5 213.5 213.5 213.5 210.5 210.5 210.5 203.5 203.5

Public health:Public works 24 18.6 18.6 18.6 18.6 18.6 39 40 40 40Water 44 46 45.7 45.7 46.3 46.3 46.4 46.4 46.4 46.4Wastewater 0.7 0.7 0.7 0.7 1.1 1.1 1.6 1.6 1.6 1.6

68.7 65.3 65 65 66 66 87 88 88 88Public welfare:

Recreation and parks 19 19 19 19 19 16.28 4 4 4 4

Public education:Teachers 213 228 227 219 219 219 210 201 197.5 211.5Pupil support 74 73 75 64 64 64 62 60 58.5 45.5Executive and administrative 88 90 90 90 90 90 76 74 69 63

375 391 392 373 373 373 348 335 325 320

Total 731.7 762.8 763.5 745 746.5 742.28 710 696.5 679.5 674.5

Source: City budgets and School Business Manager

- 116-

CITY OF NEWPORT. RHODE ISLAND

OPERATING INDICATORS BY FUNCTION/PROGRAM(UNAUDITED)

Note:* First year infonnation is available; infonnation was not tracked in the same mamler prior to FY2004.

** Capacity e:o::ceeded ill an effort to reduce CSO's. A CSO abatement programunder RIDEM approval is currently underway.

*** In addition to tracking Salve Regina University and the Gulls' renters, this infonnation now includes newly tracked use ofCardine's Field by sunset league and also2·1rr field use rentals for various practices/functions.

**** The bulk of the difference is back issues ofperiodicals that were discarded"'*"'** Includes 11,180 electroDic holdings

Sources: Various city departments

TABLE ]S

,I

CITY OF NEWPORT. RHODE ISLAND

CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM

(UNAUDITED)

TABLE 16

Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year2004' 2005 2006 2007 2008 2009 2010 2011

Functioll/Prol!ram

Police:Stations 1 1 1 1 1 1 1 1Patrol units 86 86 86 86 86 86 79 79

Fire stations 3 3 3 3 3 3 3 3

Public works:Streets (miles) 94 94 94 94 94 94 94 94Streetlights 1,976 1,976 1,976 1,976 1,976 1,974 1,974 1,918Traffic signals 5 5 5 5 5 5 5 5

Parks and recreation:Acreage 15 15 15 15 15 15 15 15Playgrounds 13 13 13 13 13 13 13 13Multi purpose playing fields 7 7 7 7 7 7 7 7Tennis courts 18 18 18 18 18 18 18 18Community centers 1 1 1 1 1 1 1 1

Water:

Water mains (miles) 162 162 162 163 163 163 163 163Fire hydrants 975 983 987 996 999 999 1,034 1,034Storage capacity (thousands ofgallons-treated) 10,500 10,500 10,500 10,500 10,500 10,500 10,500 10,500

Wastewater:

Sanitary sewers (miles) 88 88 88 88 88 88 88 88Stonn sewers (miles) 46 46 46 46 46 46.5 46.5 46.5Treatment capacity (thousands of gallons) (daily) 10,700 10,700 10,700 10,700 10,700 10,700 10,700 10,700

Note::I: First year information is available; infonnation was not tracked in the same manner prior to FY2004.

Source: Various city departments

- 118-

Newport Accessibility Advisory Committee

43 Broadway, City Hall

December 14,2011

Newport city Council43 BroadwayNewport, RI 02840

Dear Mayor and City Council Members:

NewportRI

I DEC 30 2011

II,

The Newport Accessibility Advisory Committee would like to report on the activities andachievements in 2011.

1. Access to public meetings.

We look forward to the prospect of having the same access to public meetings in our citygovernment as any other citizen. The remote access seems to be working okay at thistime. It is still a segregated situation and, unlike the general public, we need to notifY thecity 48 hourS in advance ifwe want to atten.d public; meetings.

2. Barrier Awareness Day

This year, we worked with Looking Upwards and our Persons with DisabilitiesAwareness Day grew into a full week ofactivities, including our original day, whichbecame Barrier Awareness Day. The week included a concert, a wheelchair basketballgame, film festival, poetry reading and opening of Downtown Design, as well as theexperience event which was held at the Tennis Hall ofFame. We were able to get onemore City Councilor, Justin McLaugWin, involved in experiencing this event, along withsome city employees. Because the experience speaks so much louder than words evercan, we appreciate their involvement and look forward to having even more involvementin the future.

We are grateful for the tremendous job Looking Upwards did to grow this event the waythey did.

3. Accessible parking

We have worked with the police department on working on the enforcement. Theprocedure for cellphone pictures se(lms to work well. Some ofthe areas that wereregularly occupied by vehicles without placards are not so much anymore.


43 Broadway, City Hall NewportRI

We are still working on a long-tenn plan for accessible parking for the courthouse. It's adifficult area and a difficult point of access but we are actively looking at ways to resolvethe problem.

4. Restaurants and other businesses that remove access.

We have recognized that there is a gap in city ordinances in regards to compliance withfederal laws. On further research, we found that this is because this is how state lawsread. We have also discovered that Rhode Island corrected this oversight this year andwe will be encouraging Newport to resolve the discrepancy as well. Compliance withthis law will prevent businesses from removing access and will require that they includeaccess when any modifications are made.

5. Assistance with compliance with agreement with the Department of Justice.

We assisted the city clerk with a procedure for scheduling sign language interpreters forpublic meetings for persons who are deaf, as well as for providing infonnation inalternate fonnats to make infonnation available for persons who are blind or visuallyimpaired. We have expressed that we are available to assist in other matters as well.

6. Snow removal plan.

Snow removal on sidewalks, particularly in business areas, has been a longstandingproblem. Our representative from the police department has put together a plan toinclude a notice about it being homeowner's responsibility in a press release, and usingthe lighted message boards as a reminder. He has also worked on locating a sponsor tosend out a mailing to all homeowners. This will be followed by an enforcement plan.

7. Congressman's office

The city erroneously provided space for our congressman in City Hall, a notablyinaccessible building. We worked hard to have the congressman move out ofCity Halluntil that building can provide access to persons with disabilities that is equal to theaccess provided to all citizens. The congressman is committed to having a presence inNewport while waiting for City Hall to become accessible.

This year, City Councilor JeanneMarie Napolitano was appointed to be our liaison to thecouncil and we are very grateful for her insight and support. Our traffic sergeant, Sgt.John Barker, initially began coming to our meetings to work on the parking enforcementissue. He has proven to be a valuable contributor to this committee and he will be greatlymissed. We are also grateful for the input of Eric Earls, who we believe to be the newADA Coordinator, even though this has not been confirmed.


43 Broadway, City Hall

During the coming year, we plan to:

NewportRI

1. Continue working to improve access to public meetings, removing theisolation and segregation that is part of the remote access.

2. Continue working with the police department on parking enforcement andsnow removal, as well as other issues as they occur.

3. We very much would like to have a workshop with city officials to educatethem onthe value ofbecoming more accessible.

4. Work with organizers ofOcean State Tall Ships and other events to makethem more accessible to persons with disabilities, improving the reach to thethird largest market segment in the US.

5. Encourage the city to become proactive in enforcing ADA requirements in thebusiness community, again improving the reach to this market segment.

Re~lectfullrf!:!Ysu~JU!tt'ed,! ~...,/./. ., .

,- --,/, ..,'./ ~~

A:itte"'Bo . bonniere G

Chairperson

2012 MEETING SCHEDULE

1/10/12

2114112

3/13112

4110/12

5/08112

6112112

7110/12

8/14112

9111/12

10/9112

11/13/12

12/11/12

All meetings scheduled for 10:00 AM in the Police Assembly Room.

YEARLY REPORT FOR AFFIRMATIVE ACTION COMMISSION

.JANUARY 2011 - DECEMBER 2011

At the start of the New Year the commission discussed ways of recruiting newmembers, by mailing out letters of recruitment and members looking for qualifyindividuals in the community who might be interested. Ways to advertise for newmembers were discuss and suggestions were made in putting mailings in job recruitmentssent to targeted outreach organizations, by advertising in the City Website and theNewport Daily.

Members discussed meeting with the Mayor about some of their concerns and arequest letter was sent to the mayor's office. The commission met with Mayor Waluk onApril 22, 20II. The highlights of the discussion with the mayor were:

I . Committees access to stationary supplies.2. Budget for the committee.

The Mayor assured the commission that for office and mailing supplies, the mayor'soffice will be able to provide them with everything they will need, but their was nobudget allocated for the commission.

The Mayor requested a copy of the Affirmative Action Plan Report, prepared bythe Affilmative Action Officer for 2010, but with time constraints for the AffirmativeAction Officer the plan Report, will be submitted together with the yearly report. The useof the City Website for new member recruitment and Newport Daily news for advertisingmonthly meetings and the use of press releases were approved by the Mayor..

The affirmative action outreach data list was updated during the year and letters toresidents to join our commission was submitted with the listing.

A new member was voted in at the Council meeting on February 9, 2011, Ms.Azade S. Perin but she has never come in for the swearing in, will made several calls andemailed her but no response.

In May we were supposed to meet with the city council member assigned as aliaison for the council Henry F. Winthrop, but unfortunately he has never being present atany of the commission meetings. We are hoping that he will come and join us at ourmeetings in the coming year. We thought we had a new member approved formembership in July Carlos Ravalli, not sure what happened.

We received a letter from a member of the NAACP Education Committeereviewing practices for hiring minorities in the Newport School Depmiment. Wecontacted them and will have them come and explain what they were doing and whatprogress they've had and what they expect from us. The letter was received in August;we did not receive information on who was coming and the date until Oct. They sent arepresentative to our October meeting and she gave the commission a report of their

meetings with the Newport School Superintendent, the city affirmative actioncommission is reviewing the report and will be meeting with the NAACP Educationcommittee to come up with plan to present to the School Committee and the City Mayor.

We received City ofNewport, RI recruitment announcements for consideration offuture appointments to the following positions:

1. Police Officer2. Water Laborer3. Senior Development Planner4. City Manager5. Police Chief6. Fire Chief7. Firefighter8. Maintenance Person9. Account Clerk10. Police Clerk Typist.

A copy of the result of applicants and the affirmative action survey for the abovementioned positions is the Human Resource Office.

We sent out announcements of the City Senior Volunteer Work Program, along with acopy ofthe application. We sent announcement's to as many residents that we could, andthe mailing list was given this announcement also.

Submitted by the Chairman and members ofthe Affirmative Action Commission.

Chairperson,

.~ ~\cJ~w, a...Fern W.Lima

Affirmative Action Officer

Hakim Nassirou

Mission:

Attendance:

Energy & Environment Commission

City of Newport, RI

2011 Annual Report

To advise the Council and Educate the Public on energy-efficiency and renewable

energy measures and the environment

2011 Jan Feb Mar Apr May June July July Aug Sept Oct Nov Dec

Marty Grimes x x

George Blake x

Beth Milham x x x x x x x x x

Kara DiCam 1110 x x x x x x x x x x

David Horowitz x x x x x x x

Kristie Gardiner x x x x x x x x x x x x

Doug Sabettl x x x x x x x x

Lauren Carson x x x x x x x x x

Toni Ciany x x

General:

Speakers:

Chairman Marty Grimes stepped down at the Feb meeting to avoid appearance of

conflict of interest. Beth and Kristie monthly alternate the chairmanship ofthe

Commission to avoid overburdening one person. George did not reapply when his term

expired. Lauren Carson and Toni Ciany joined the Commission to fill vacancies. Toni's

was approved by the Council at the Dec 14th meeting but has not been sworn in at the

time of this report's writing.

Rick Niejadlik, Energy Manager for Newport School Department

AI Dahlberg, Project Get Ready RI

Albert [email protected] 524-1151

Kristin Littlefield, City of Newport's Clean City Coordinator

[email protected] 845-5613

Ellie Leonardsmith, Clean Water Action's Grassroots Campaign Organizer

[email protected]

Bill Riccio, City of Newport's Manager of Public Services

Partners:

Awareness:

[email protected] 845-5841

Jackie Naspo, Director of Grants, PD & Community Involvement for Newport Schools

[email protected] 847-2100 x 219

Ed Lavallee, City of Newport's City Manager

Newport School Committee- Pell Renewable Meeting at RIDE

NEEP- (Northeast Energy Partnership) Pell Renewable Meeting at RIDE

RIDE- Renewable Meeting at RIDE

Sustainable Schools Summit

Clean Water Action- Enhanced Producer Responsibility Resolution

Boy Scout Troop 3 Newport- Fall Recycling Day

URI- Renewable Energy Siting Partnership

URi Energy Center

East Bay Energy Consortium- Commission member is a Newport representative

Aquidneck Island Energy Alliance (AI PC) - Commission members are representatives

Aquidneck Island Watershed Council

Aquidneck Island Neighborhood Energy Challenge- original sponsor, and honorary

sponsor

Newport Clean City Program- various projects and events

Rhode Island Resource Recovery

Clean City Spring Recycling Day

Producer responsibility event at Channing

Clean Water Action- Harvest Fair table at Norman Bird Sanctuary

Clean City Fall Recycling Day

Neighborhood Energy Challenge- completed February, 2011

Many articles on environmental issues written by Kara DiCamillo for local online

publications

Letters to the Editor Loss of Energy Manager Position in Newport School District

Eco-RI, Newport This Week- Newport Now, Newport Daily News

Enhanced Producer Responsibility

Newport Daily News

Resolutions

Other

Newport City Council - Enhanced Producer Responsibility, October 12, 2011

Newport School Dept is designing a $30M school to house all elementary school

students in Newport in one building thereby replacing all the neighborhood schools that

are all more than SO years old (in some cases more than 100 yrs) and in need of repair.

This school will be more than 40% more energy efficient than code requires and

therefore rockets our municipal sustainability (water conservation, indoor air quality,

energy efficiency) to new levels- not to mention more services equally reaching our

most vulnerable population. The Commission is represented on the Building Committee,

to keep sustainability issues in the bUilding priorities

Hurricane Irene caused the power to be out on the island for three days. Many people

are now more aware of how fragile our power grid is and how dependent we are on

electrically powered devices.

Commercial Recycling has begun for small businesses. It has taken several years of

trying to bring this about.

Bike Newport has formed to increase awareness of biking opportunity on the island and

increase safety and enhanced experience.

Berms on Easton's Pond banks using articulated block on all surfaces, as we

recommended.

u-v treatment for storm drainage at Easton's Beach completed and apparently

functioning as designed. Although we did not endorse this plan, we applaud its success,

and hope that success continues.

The School Department is following up on commitments made for the Whole Building

Assessment performed on Thompson Middle School two years ago.

A moratorium (2011-161) on wind installations in Newport was imposed by the Mayor

at the Dec Council meeting. The moratorium is in effect for nine months or until a

Zoning Ordinance has been passed by the Council.

Credentials:

Rhode Island's Historical Preservation and Heritage Commission says wind turbines theNavy has proposed for Aquidneck Island would harm views of historic resources andpotentially negatively impact on tourism.

The Navy has proposed 12 sites for the turbines, including some near properties listedon the National Register of Historic Places. The Newport Daily News reports that EdwardSanderson, the commission's executive director, told Naval Station Newport that thesouthernmost six have the potential to do the most harm. Those could affect views fromthe Naval War College, the Point section of Newport and Fort Adams Park, among otherplaces. Edward Sanderson, the commission's executive director, told Naval StationNewport that the southernmost six have the potential to do the most harm.

The AIPC has concluded its regional transportation plan by VHB. Several of the

recommendations, such as round abouts at key intersections have already been voted

down by the Middletown Council.

Rhode Island's governor Lincoln D. Chafee signed four renewable energy bills into lawyesterday, to speed up large and small-scale clean energy developments in the OceanState.

Among the bills the governor signed today was legislation (2011-S 0722, 2011-H 5938)establishing the Renewabie Energy Coordinating Board to develop coordinated statepolicy on renewable energy. Senate President Teresa Paiva Weed, will lead the newpanel.

The first bill (2011-S 0457A, 2011-H 5939 A) limits net-metering (in accordance withfederal requirements) to those projects connected to meters and where the use of thepower is located in the same complex as the energy production site.

The second bill (2011-S 0723 Aaa, 2011-H 6104Aaa) allows small-scale energy producerswho do not meet the net-metering standards to enter 15-year contracts with NationalGrid, using a standard contract and a set price.

The third bill (2011-S 0721A, 2011-H 6222Aaa) seeks to reduce delays in renewableenergy projects by setting timelines for National Grid to complete engineering studiesfor connecting projects to the grid.

Toni Ciany completed URI's Master of Recycling & Composting program and is enrolled

in the Master Gardener Program. She is the sustainable director at Pennfield School in

Portsmouth.

Kristie attended DEM's Low Impact Development workshop and URI's RESP workshops.

Lauren Joined Clean Water Action as a grassroots campaign organizer.

City of NewportEnergy and Environment Commission

2012

Mission: Advise the Council and Educate the Public on energy-efficiency and renewable energymeasures and the environment

Annual Schedule of Monthly MeetingsMeetings are from 6-8:00 pm in the Rotary Rm, Newport Pubiic Library, 300 Spring St., 847-8720

Commission Meetings are held on the 4th Thursday of the month or as follows:2012January 26February 23March 22April 26May 24June 28July 26August 23September 27October 25November 20 TuesDecember 18 Tues

Recycling Days at Easton's Beach from 9:00AM-1 :00Aprii (likely Sat, 28th)November (iikeiy Sat, 17'h)

City Council meetings:Council Meetings are held on the 2nd and 4th Wednesday of the months or as follows:2012JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember

(Meetings are video taped and aired on Cox channel 18 at 8pin the following night)

.! I (-a-Of~

To: Honorable Newport City Council: Newport R.I.

Subject: Newport Film Commission Yearly Report -2011-

The Newport Film Commission met a total of II times during 20 II. The last meeting was held onDecember 13, 20 II. All of the meetings were held in the City Hall Conference Room. City Hall,Newport, R.I. All of the meetings were posted and were open to anyone who wished to attend.

During this year we experienced the resignation of4 members for personal reasons. The membersare: Matthew Ramsey, Rico Santi, Linda Phillips and Paige Kane.

We welcomed 3 new members. They are Vince Smith, Joseph Burke and Rocco Michaluk.

During the year the N.F.C. elected new officers. AI Conti was elected Chairman, Anne Kiker waselected Co-Chairman, Joseph Burke was elected Treasurer. The N.F.C. thanked Dr. PhilipBaskin for the fine job which he did during his tenure as Chairman.

The N.F.C. members attended the induction of Mr. Vin Di Bona into the Rhode Island HeritageHall ofFame which was held in Providence. The N.F.C. had recommended him as a candidate forthat honor based on his achievements in film and television during his lifetime. Mr. Di Bona, aNewport resident created such programs as "America's Funniest Video's", "EntertainmentTonight" and many other programs known throughout the world. He recently received a star onthe Hollywood Walk ofFame in California. Mr. Di Bona is also known for his charitable workhere and other parts ofthe United States.

Members of the N.F.C. also assisted Miss Ann Mulhall ofLDI Casting Company in her effort tocast children for the film "Moonrise Kingdom" which was filmed at various locations in RhodeIsland, including Newport. We approached the Newport Yacht Club and we were able to obtainthat location for the casting call. It was a very successful venture. Some ofthe members also metwith Mr. Sam Cohen, Producer ofthat film as well as with Mr. Wes Anderson the films Director.We offered any help which would make the filming process in Newport a pleasant one.

A great deal of time was also spent on the process of creating a web site for the N.F.C... Withouta decent website it is our belief that trying to entice more film-makers to our beautiful City willbe a great deal more difficult. Questions arose as to what our limits are as a Commission inregards to certain issue. Based on those issues some of our members sought guidance from theCity Manager, the Finance Director as well as the City Solicitor.

A briefanswer from the City Solicitor sums up fairly well what a City Commission can andcannot do. His answer is that Commissions are "advisory in nature". The meeting with the CityManage and Finance Director was in regards to a bank account which the N.F.C. has.

The aforementioned account has a total of $3,100 which was donated to create a website. TheN.F.C. felt that during these poor economic times it could raise the necessary money needed anddid not want to burden the taxpayers for those funds. The funds were placed in an account by oneof its former members under the name "City ofNewport". We were told thatthe City wanted thename "City ofNewport" taken off of that account and another name used in its place. Thataccount was closed and another opened under the name "Newport Film Commission".

The N.F.C members feel that we are in limbo at this point because none ofus wants to doanything which may be a violation of any rules, regulations, laws or ordinances ofthis wonderfulCity or State. Our sole intent is to help find work for our citizens and to ease the tax burden oftaxpayers by enticing these filmmaking entrepreneurs to chose Newport as a destination whichthey cannot live without.

The members voted to hold meetings with Newport City officials before any further decisions aremade. We hope to continue our quest for a web site as soon as possible

RISAPA COMMUNITY COALITIONSANNUAL REPORT on PROGRAMS/STRATEGIES

July 1, 2011 - June 30, 2012

Coalition:

Chairperson:Coordinator:

NEWPORT SUBSTANCE ABUSE PREVENTION TASK FORCE(NSAPTF)

Paul CardozaBrenna Bennett

Address:Phone Number:E-mail address:

P.O. Box 854, Newport, RI 02840(401) [email protected]

Accomplishments by Domain:Elevated underage drinking rates/ drug use in Newport

Students Against Destructive Behavior (SADD) in Rogers High School: We have continuedworking with the SADD advisor Jennifer Buckley. help provide two-way communications andsupport for local high school students, their programs and to assist when and where possible toaddress ATOD issues, and to recruit, involve student support for future NSAPTF activities. (Thenew director is a former recipient of our Community Service Award for her role in helping toprevent substance abuse). SADD members attended our event Beyond the Bounce June 18,2011.The NSAPTF is supporting three SADD members to attend the TeamSpirit training sponsored byMADD.

Youth to Youth (Y2Y) Newport County Group: trainings and activities including LeadershipMeetings and Conferences, Monthly Coffee Houses, Socials and membership attendance at theY2Y Eastern States Conference. Again some 170 youth participated in this years programs; tookthe Y2Y pledge to remain drug-free; 5 teens were sent to the E.S. Conference. Y2Y memberswill also be attending our event Beyond the Bounce on Jnne 18, 20 II.

Student Assistance Programs in Thompson Middle School have been and continue tobe supported by the NSAPTF. This program includes substance abuse prevention programs andaddresses risk factors in grades 6-8, an extremely important age group at risk for use and abuseofATODs. Materials used are research-based, address prevention of alcohol, tobacco, and othersubstance use by youth, and target healthy alternatives. NSAPTF supported Red Ribbon Weekactivities and attended monthly meetings. Throughout the year, articles were written by NSAPTFcoordinator and put in Patch.com. Topics included signs of drug abuse.

Newport Women's Resource Center's Student Against Domestic Abuse(SADA) - We continue to support this program designed to provide high school students ameans to learn of the very causes that prompted them into action to collaborate and actively

engage in prevention issues in both school and community. Workshops include building healthyrelationships, understanding dating violence, the connection between alcohol, drugs, and datingabuse. NSAPTF collaborated on the Beyond the Bounce community event and worked withyouth! SADA program director to organize event.

Newport Women's Resource Center's Student Against Domestic Abuse(SADA)- NSAPTF is cosponsoring training in during school year focused on the intersectionbetween substance abuse and dating violence. Teens who are in abusive relationships are alsoat increased risk for other risky behaviors, including substance abuse. There will be a total of 3trainings. NSAPFT and WRC staff is in the process of booking speakers for the trainings. Thefollowing protective factors associated with substance abuse prevention:

• Good social problem solving skills• Goal-directedness• Positive peer group activities and norms• Good decision-making skills• Caring adults and supportive services• Clear standards and rules for appropriate behavior• Strong community networks

WRC Annual Beyond the Bounce Basketball Tournament: This year NSAPTF joined forceswith WRC to put on the Beyond the Bounce Tournament/ Community Block party. This year theevent will focus on what it means to be a man! how substance abuse is impacted by being a man.NSAPTFwillSponsored Youth and Family Event, among the activities set-up, the NSAPTF continues tosupport this event by setting-up and manning a table of mixed ATOD type material to distributeto youth and family members that share facts and information to reduce the use and abuse ofanyand all ATOD. NSAPTF will participate in Beyond The Bounce during FYI2.

All of the above address Individual/Peer, Family, School and Community Risk andProtective Factors.

St. Patrick's Day Parade After Event-NSAPTF attended and actively participated in event tosupport ATOD/ tobacco free family friendly event. Spoke with area youth and parents aboutsubstance abuse in Newport.

Alateen support- NSAPTF lent support to the newly formed alateen group.

Boys and Girls Club Family Funday- NSAPTF attended Family Funday and provided ATOD/tobacco literature to community families. NSAPFT also participated in a community mural.

Rogers High School Yearbook Advertisement- NSAPTF took out an advertisement aboutsigns/ symptoms of substance abuse in Rogers High School yearbook.

Salve Regina University Good Neighbor Campaign-Salve Regina, Newport Police Department and NSAPTF are going door-to-door dropping offWelcome Bags to our off campus students. The bags are information bags disguised as

"welcome bags." Included items are things like chip clips, pens, candy, and other stuff but theheart of the bag are the letters from the Chiefof Police, Gerry Willis (Dean of Students at SalveRegina University), information from the NSAPTF about prescription drug abuse, lawspertaining to living in Newport and upholding the Student Code of Conduct.

What these bags do is let SRU students know living in Newport requires being responsible acitizen and being a good neighbor - not disrupting the neighborhood with house parties, noise,excessive drinking, etc. there is also a lot of info about alcohol responsibility and abuse. Thisinitiative helps offset irresponsible and dangerous drinking patterns. About 800 Salve Reginastudents living off campus are given the good neighbor bags The welcome bags give studentsinfo about living responsibly, including info on the state procurement laws, the Social Host laws,alcohol abuse, and dangerous drinking and the resulting behavior.

Boys and Girls Club Smart Moves- NSAPTF supported the Smart Moves program. The Boysand Girls club held 18 sessions that provided information to twenty club members. Ourprograms focused on educating youth ages 8 to 12. Participants age 14 and older wereencouraged to join our SMART Leaders. The program uses a team approach involving Clubstaff, peer leaders, parents and community representatives. More than simply emphasizing a "SayNo" message, the program teaches young people ages 6 to 15 how to say no by involving them indiscussion and role-playing, practicing resistance and refusal skills, developing assertiveness,strengthening decision-making skills and analyzing media and peer influence. The ultimate goal:to promote abstinence from substance abuse and adolescent sexual involvement through thepractice of responsible behavior.

Boys and Girls Club Hooked on Fishing Not Drugs Program- NSAPTF supports the Hookedon Fishing not Drugs program. On 6/18/11 20-30 children participated in a fishing event whichwill kick off the program. The Hooked on Fishing, Not on Drugs program was created by theFuture Fisherman's Foundation in an effort to use "angling skill development as a gateway toteach youth about the benefits of a healthy lifestyle and how to deal with the challenges facingthem in their young lives (http://www.futurefisherman.org/programs/hofnod/index.htm1)... TheBoys and Girls Clubs ofNewport County have successfully used this program over the past threeyears and will continue to utilize its resources for years to come. 10 additional youth will be ableto participate in the program thanks to NSAPTF support. Through this program, and theexperiences that it provides, participants gain knowledge about ways to live healthier lives,develop constructive life long leisure skills, interact with police officers in a positive setting, andhave lots of fun. The curriculum focuses on both drug awareness education and skills that arenecessary for the participants to become successful fishermen. The implementation oftheprogram will involve the Newport Police Department, NSAPTF, the Rhode Island Salt WaterAnglers Association and the Newport Housing Authority. Lessons will be taught at the ParkHolm Boys and Girls Club and Camp Grosvenor. Fishing excursions will take place in Newport,Warwick and North Kingstown.

Newport Community School- Joined forces to share prevention materials with a widerrange of middle and high school students in the Newport School Department. We have gainedthe support of school officials from the highest level and have made good use ofthat partnership.Provide support for grant applications and program implementation

Sticker Shock- NSAPTF partnering with the Newport Police Department, Salve ReginaUniversity and Newport Community youth to complete sticker shock event to welcome localyouth back to school. The event will be executed to raise awareness in underage drinking andstress the importance of adults not buying for underage youth. During FY 11, all materials werepurchased and plans were reviewed to prep for event.

***It should be noted that we did not support the following programs which were included in FY11 narrative:

Friends of Ballard Park, Battle of Bands - Through the support of our SPF Grant andour SPF Media Strategies, we purchased advertising to further promote our anti-underagedrinking campaign and to help provide a consistent message to change culture and environmentthat supports Underage Drinking. Our advertising also highlights our official web-site"stopkidsdrinking.com" to provide parents and families with needed information to effectivelyaddress Underage Drinking in the community.

NSAPTF did not support Friends of Ballard Park because they were unwilling to be activeparticipants in NSAPTF activities/ collaboration.

Youth Summer Programs conducted by both the Newport CommunitySchool and Newport Parks and Recreation Department to help avoid risky behavior byschool aged children and to ensure their participation in positive educational activities.

Dr. Martin Luther King, Jr. (MLK) Community Teen Center Program- After school youthprograms and homework help, community service, leadership, college and career development.The array of activities are provided to catch interest of students, to improve their academic skillsand behaviors, to promote healthy life choices, to work together for positive relationships,community involvement, non-risky behavior and future development. Target population includesmiddle and high school students. Risk and Protective Factors identified in Newport'sCommunity Needs Assessment are addressed through programming.

Sadly, MLK Teen Center Program lost their funding this year.

Strategy(ies) Employed to Reduce Youth Access to Tobacco Products:

• Newport Police Department - Support and participate in National Night Out AgainstCrime includes setting up NSAPTF table and the distribution of prevention materialsprimarily to parents (some in Spanish) - Coordination on Synar and EnforcementActivity including the surveying and reporting on license holders.

• Helped sponsor Rogers High School Annual Health Fair - Manned a table toDistributed Anti-Smoking materials along with other ATOD type materials.

• Provided materials for the Newport Boys and Girls Club's Teen Health Program.

• Sponsored the Student Assistant Program in Thompson Middle School whichincluded anti-tobacco messages discussed in small groups. In addition, help sponsormaterials for Red Ribbon Week activities and school Dance. The NSAPTF attended theschool dance and distributed prevention materials to students/ staff/ parents.

• Provided support and e-mails for American Cancer Society as requested to helpadvocate for Legislative Change and Support against Tobacco Products/Promotion inboth RI and nationally.

• Continually Advocated for Tobacco Related Bills through our Rhode IslandLegislature, primarily via local representatives to help push support for several Tobaccobills.

Strategy(ies) Employed to Reduce Underage Drinking:

• Newport Police Department implemented strong Enforcement Strategies which haveresulted in additional police details. Thanks to an even stronger partnership in this area,increased enforcement has gotten the attention of the business community, residents, andyouth alike thanks to increased arrests and weekly media coverage on arrest activity. TheCity ofNewport is now more supported of the enforcement strategies.

• Lent out Fatal Vision Impaired Vision Stimulator Goggles to youth prevention groupsand programs. The goggles are a training tool to vividly demonstrate the concept ofimpairment and the dangers of impaired driving. Impairment levels: Lowest. BAC up to.06; Moderate BAC .07 to .10; and High BAC .17 to .20+

Our goggles are available to be used during public and school assemblies, forums and healthFairs to help youth to experience and appreciate the impairment of alcohol and to be betterinformed of related dangers to those who drink alcohol, especially minors.

• Student Community Service Awards Lunch Program is one ofour annual programsduring which the task force continues to recognize graduating students from Rogers HighSchool (and other area schools) that will be going on to college in the fall for their effortsand active involvement in school and community to help prevent the use and abuse ofalcohol, tobacco and other drugs during their school years. The program includes a freelunch for students and parents, a certificate of appreciation, and $1,000 to assist withcollege costs. Two $1000 scholarships were available through the generosity o/The North Family Trust

grant.

The NSAPTF was able to contribute $1000 during FY 11. NSAPTF won't be able tocontribute the 3rd $1000 scholarship during FY 12. The North Family Trust grant for $2000has been applied for and will hopefully continue during FY 12.

• The NSAPTF again sponsored Ad in Rogers High School Year Book - In addition, weare distributing anti-drinking posters, flyers, palm cards and other preventionmaterials.

All activities will occur again in 2012 unless otherwise noted.

Challenges Encountered by the Coalition:

During Fiscal Year 11 the NSAPTF employed a new coordinator/ chair. This year has been abuilding year. The new coordinator spent much of the year learning and networking new andadditional community leaders; groups and parents. Our hope is that in future years the NSAPTFwill be able to successfully recruit members from all sectors and build the task force. We willcontinue attending forums, health fairs, school events and community events in the hope ofbuilding membership.

In addition, NSAPTF is still working diligently to gain the financial support from the City ofNewport. NSAPTF does not currently have any monetary financial from the City ofNewport.We are waiting to hear back from a formal request, requesting internet service/ phone service.

NEWPORT SUBSTANCE ABUSE PREVENTION TASK FORCE(NSAPTF)

Meeting Schedule for FY 2011

Dates: Place:July 19,2010 Newport Police Department Community Room

August No Meeting

September 20, 2010 Newport Police Department Community Room

October 18,2010 Newport Police Department Community Room

November 15,2010 Newport Police Department Community RoomDecember 20, 2010 Newport Police Department Community Room

January 24, 2011 Newport Police Department Community Room

February 28, 2011 Newport Police Department Community Room

March 14, 2011 Newport Police Department Community RoomApril 18,2011

Newport Police Department Community Room

May 16,2011

June 20, 2011



Happy New Year!

Br!?\iVn *_ Jeanne~",~_,.,_Fo!.mer Chair,_~SAPTF - Community . ~~~Cardoza Paul Coordinator of Student Health Education

••._----_...._--.•..-._.__.• _._-~-- -- _...._-- -- _._--- ----_... --- .•. - -. _ ....•.._---_.__ . .- ._- _._-_...__ .._~_.__..-_.._ .....-.==.. _._.• -

Carlin. D31~ic:t._ New.port_School Committee . "_Ecenarro Nico M. MLK Teen Center Coordinator

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Erickson ,Dan Boys & Girls Club - Dir. Program Operations- -- -- -- ---=='4 - - -- -_=1---'--- _. e-= -----..--.-.- -.-- _ .. - .__.._._m_._. ~ - .u__.._..__.__._....

Gold~_ ~o!,dra _." You.th to Youth... _ __ _L~ary R0I:J~rt~":~ Newport School Committe_e.McCormack Ryan Newport Community School (RHS).__. __ ._______ _ .1 .. . _ . ._______ _ __._._.__... _

McLll:~9!:JU!, ~u.st~n.S. _' _f',Ie\l\lP~rt City C.ou!'.cll..~..,_~~Parsonage * Officl:lr Ke~in Newport P.o!!.ce Departl11ent ."~~_

~~c1~ril:k Dl!"~c1_..__.._~~\I\Iport P~!!,!~!.~ip For !:~.!!1..!I_~~s _ ___.....Ruth * Lisa . C.HAI~_!MS, C&F~=.S~ j:'rog._&_Lif~_.S~iIIs

Walsh Women's Resource Ctr. COVE & SADA

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THE CITY OF NEWPORT, RHODE ISLAND - AMERIql,\'S,F,~J:t~(T ~ESp\t';r ,I ,; " 1.::.1 I'.j, !'" 1,1 ".,' :

DEC 15

INTEROFFICE MEMORANDUM

TO: KATHLEEN SILVIA

FROM: REBECCA MCSWEENEY

SUBJECT: ZONING BORD OF REVIEW ATITINDANCE

DATE: 12/15/2011

CC: GUY WESTON

Attached please Hnd the attendance for the Zonillg Board of Review attendance for calendaryear 2011.

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STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS

(401) 783-3370FAX: (401) 783-3767

MEETING NOTICE

Site Address:Site Town:

Proj. Desc:

Anne StreetNewportPublic "Touch and Go" boating facility.

Date: December 21,2011

The application for State Assent of City of Newport CRMC File Number 2010-05-070

will be reviewed at the next meeting of the Coastal Resources Management Council. If you are theapplicant, it is necessary that you be present at the meeting to answer any questions that may arise.Please be advised that a copy of the CRMC staff engineer and biologist reports may be obtainedfrom the CRMC offices in Wakefield for the applicant or his/her attorney. Interested parties mayattend and present evidence for or against, or for informational purposes in accordance with CRMCrules. Parties interested in this matter are encouraged to review the latest information contained inthis file and also should refer to Management Procedures 5.3(8) among others for additionalinformation.

The meeting is to be held at 6:00 p.m. (please be advised that the CRMC Educational series begins

at 6:00 p.m.) on Tuesday, January 24, 2012 in the Council Chambers at the Jamestown TownHall, 93 Narragansett Avenue, Jamestown, RI. Evidence or testimony regarding this case maybe submitted at the time of the meeting (see CRMC Management Procedures). The CRMC officepolicy for public review of files scheduled for review by the full Council states that they areavailable to the public until 12:00 p.m. on the day of the meeting. Please confirm application'shearing status via CRMC website (www.crmc.ri.gov) or by calling 401-783-3370.

Individuals requesting interpreter services for the hearing impaired must notify the Counciloffice at 783-3370 at least 72 hours in advance of the hearing date.

/Iam

Sincerely yours,

~iJJ(1. ~~Lisa'A. Turner, Office ManagerCoastal Resources Management Council

December 12,2011


COASTAL RESOURCES MANAGEMENT COUNCILOliver H. Stedman Government Center4808 Tower Hill Road, Suite 3Wakefield, R.l. 02879-1900

Ashley G. Jacobs, Trustee117 Commonwealth Ave., Apt. 2Boston, MA 02116

Cease and Desist Order

Dear Ms. Jacobs:

(401) 783-3370FAX: (401) 783-3767

Under the regnlations of the Rhode Island Coastal Resources Management Program(RICRMP), any construction, gl'ading, or filling activities or other alterations within 200 feet ofcoastal feature associated with tidal waters or coastal ponds of the state or in CRMC's freshwaterwetlandS in the vicinity of the coast jurisdiction, requires plans for the proposed work be submittedto the Coastal Resources Management Council (CRMC) for review, evaluation, and comment priorto the proposed activity. Failure to do so is a violation of the RICRMP. After evaluation of theplans by CRMC staff, their comments and the requirements for the proposed activities are forwardedto the applicant.

It has come to the attention of the CRMC that you or your agent have undertakenunanthorized alterations of a CRMC designated buffer zone at your property located at Plat 41, Lot409, 10 Jeffrey Road, Newport; without benefit ofa CRMC assent or in violation ofa Council order.This activity is in nonconformance with CRMC Assent A2003-03-040.

This activity is in violation of the Rhode Island Coastal Res<:wrces Management Program.You are hereby issued a Cease and Desist Order Number 11-0128, 'dat$dDecember 12, 2011, andordered to cease all activity at this site and to contact this office within 10 days ofthe date of thisletter.

Failure to comply with this order shall be a violation of a duly adopted Council regulation,and subject to all fines and penalties established by law. Each day of noncompliance shall bedeemed a separate and distinct violation in accordance with Section 46-23-7, G.L.R.I.

Sincerely yours,

Brian~n, S1'. Environmental ScientistCoastal Resources Management Council

IkeCERTIFIED RECEIPT REQUESTED


COASTAL RESOURCES MANAGEMENT COUNCIL

Oliver Stedman Government Center

4808 Tower Hill Road, Wakefield, RI 02879

PUBLIC NOTICE

File Number: _2:::0"-'1:.:1-:-1:.:2:-.--0"-'0""2'--- Date: December 12, 2011

This office has under consideration the application of:

Driftwood Condominium Associationc/o John Shea

58 Washington StreetNewport, RI 02840

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DEC 2 C'

for a State of Rhode Island Assent to construct and maintain: an association boating facilityconsisting of a 4' x 82' fixed timber pier, 3' x 22' ramp, and 8 x 18' timber floating dock. Facilityextends 115' seaward of existing concrete seawall and 59' seaward of the mean low water location,requiring a 9' length variance from CRMC regulation Section 300A.E.3(i).

Project Location: 58 Washington StreetCitvlTown: NewportPlatILot: 16/13Waterway: East Passage, Narragansett Bay

Plans of the proposed work may be seen at the CRMC office in Wakefield.

In accordance with the Administrative Procedures Act (Chapter 42-35 ofthe Rhode IslandGeneral Laws) you may request a hearing on this matter.

You are advised that if you have good reason to enter protests against the proposed work itis your privilege to do so. It is expected that objectors will review the application and plansthoroughly, visit site of proposed work if necessary, to familiarize themselves with the conditionsand cite what law or laws, if any, would in their opinion be violated by the work proposed.

If you desire to protest, you must attend the scheduled hearing and give sworn testimony. Anotice of the time and place of such hearing will be furnished you as soon as possible after receiptof your request for hearing. If you desire to request a hearing, to receive consideration, it should bein writing (with your correct mailing address, e-mail address and valid contact number) and bereceived at this office on or before January 12,2012.

Rosa Islandlighthouse& Museum

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52 CHURCH STREETBARRINGTON, RI 02806

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Client/Owner:Driftwood Cando Assoc.

58 Washington Sl.Newport, RI 02840

PR-1DrawIng Number:

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2011-09U ---1lssued for:

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PROPOSED SECTION& DETAILS

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58 Washington Sl.Newport, RI 02840Project Number:

2011-091-------1 Issued for:

PERMITTING REVIEW

, AUGUST J. KREUZKAMP,III

STATE OF RHODE ISLANDCOASTAL RESOURCES MANAGEMENT COUNCIL

Oliver Stedman Government Center I4808 Tower Hill Road; Suite 3, Wakefield, Rl 02879-1900,

Ir-'I, '," .. j

II.

DEC

). I

In accordance with and pursuant to the provisions ofthe "Administrative Procedures Act" (Section42-35-3 of the General Laws of Rhode Island) and the Rule and Regulations of the Coastal ResourcesManagement Council, notice is hereby given of the intention of the Coastal Resources ManagementCouncil to change the management plans, policies, procedures and regulations of the agency regardingplanning and management of the coastal resources of the State relative to Chapter 46-23 of the State ofRhode Island. The following proposed changes are being re-noticed due to a technical oversight:

The following changes are proposed:

Section 120Variances

A. Applicants desiring a variance from a standard shall make such request in writing and address the six criterialisted below in writing. Except as otherwise provided herein, +fle.-the application shall then be granted a_aAsseatvariance only if the Council finds that the following six criteria are met.

(I) The proposed alteration conforms with applicable goals and policies ia Parts Twa aRa Three ofthe CoastalResources Management Program.

(2) The proposed alteration will not result in significant adverse environmental impacts or use conflicts,including but not limited to, taking into account cumulative impacts.

(3) Due to conditions at the site in question, the applicable standard(,ll cannot be met.

(4) The modification requested by the applicant is the minimum variance to the applicable standard(,llnecessary to allow a reasonable alteration or use ofthe site.

(5) The requested variance to the applicable standard(,ll is not due to any prior action ofthe applicant or theapplicant's predecessors in title. With respect to subdivisions, the Council will consider the factors as set forthin (B) below in determining the prior action of the applicant.

(6) Due to the conditions of the site in question, the standard will cause the applicant an undue hardship. Inorder to receive relief from an undue hardship an applicant must demonstrate inter alia the nature of thehardship and that the hardship is shown to be unique or particular to the site. Mere economic diminution,economic advantage, or inconvenience does not constitute a showing ofundue hardship that will support thegranting ofa variance.

B. In reviewing requests for buffer zone variances for subdivisions offive (5) lots or less, the Council will reviewon a case-by-case basis the extent to which the prior action of the applicant or its predecessor in title created orcaused the need for a variance, whether the applicant has created the need for a variance by the subdivision andwhether the subdivision complies with local zoning requirements.

C. Relief from a standard does not remove the applicant's responsibility to comply with all other Programrequirements.

D. Prior to requesting approval for a CRMC variance, in those instances where a variance would be obviated ifavariance for a setback were acquired from the local municipality, the applicant must first exhaust his remediesbefore the local municipality.

CRMP Program ChangesDecember 23,2011Page Two

Purpose: to clarify how variances are granted relative to an applicant meeting the section's criteria;and, to make editorial revisions throughout.

Section 300.6Treatment of Sewage and Stormwater

A. Definitions

1. Sewage: Pursuant to R.I.G.L. §46-12-1, sewage means "fecal material and human waste, or wastes fromtoilets and other receptacles intended to receive or retain body waste, and any wastes, including wastesfrom human households, commercial establishments, and industries, and storm water runoff... " Forpurposes of the Coastal Resources Management Program, "sewage" is further defined to includefreshwater discharges, including stormwater runoff that may significantly alter the salinity of tidal watersor salt ponds; the terms "wastewater" and "septage", as defined by the DEM OWTS Rules; anddischarges of heated waters to tidal waters ofthe state.

2. Onsite wastewater treatment systems (OWTS): means any system of piping, tanks, dispersal areas,alternative toilets or other facilities designed to function as a unit to convey, store, treat or dispersewaStewater by means other than discharge into a public sewer system.

3. Point source discharges: means any discernible, confined, and discrete conveyance, including, but notlimited to, any pipe, ditch, channel, tunnel, conduit, well, discrete fissure, container, rolling stock,concentrated animal feeding operation, or vessel or other floating craft from which sewage is or may bedischarged.

4. Sewage treatment plants: sewage collection and treatment facilities, including state, municipal, orprivately owned and operated collection, pumping, treating, disposal or dispersion facilities designed forthe treatment of sewage from residences, commercial buildings, industrial plants and institutions,together with any groundwater, surface water, or surface runoff that may be present in the waste stream.

5. Stormwater runoff: that portion of precipitation that does not naturally infiltrate into the landscape(e.g., without human influence) but rather travels overland as surface flow. It is also commonly referredto as "stormwater". Stormwater runoff is a significant contributor of pollutants such as sediments,bacteria, nutrients (nitrogen and phosphorus), hydrocarbons (oil and grease), metals, and other substancesthat adversely affect water quality and the coastal environment. In addition, significant discharges ofstormwater may alter salinity and thereby, adversely impact the coastal environment, especially il1 poorlyflushed estuaries and embayments.

6. Storntwater management plan: A plan describing the proposed methods and measures to prevent orminimize stormwater runoff (water quality and quantity) impacts associated with a development projectboth during and after construction. It identifies selected low impact development (LID) source controlsand treatment practices to address those potential impacts, the engineering design of the treatmentpractices, and maintenance requirements for proper performance of the selected practices. Thestormwater management plan details how a project complies with the eleven (II) minimum stormwatermanagement standards and performance criteria detailed in the most recent version of the Rhode IslandStormwater Design and Installation Standards Manual. When such a plan is implemented, it providesprotection and restoration of receiving waters by reducing pollutant loadings and other negative impactsassociated with changes in land use (i.e., urbanization).

7. Redevelopment: for flllfJleses eftfle CRMC is defined as any construction, alteration, or improvementthat disturbs a total of 10,000 mere tflllfl §()()() square feet or more of existing impervious area where theexisting land use is commercial, industrial, institutional, governmental, recreational, or multi-familyresidential.

8. Low Impact Development (LID): is a site planning and design strategy aimed at maintaining orreplicating the predevelopment hydrology through the use of site planning, source control, and smallscale practices integrated throughout a site to prevent, infiltrate, and manage stormwater runoff as close

CRMP Program ChangesDecember 23, 2011Page Three

to its source as possible. LID achieves natural resource protection by replenishing groundwater supplies,minimizing the stormwater runoff volume discharged to surface waters, and improving water quality.Examples of LID practices include bioretention, vegetated swales, stormwater planters, porous pavementor concrete, greenroofs, rainwater collection systems for water reuse, and other similar methods.

9. Water quality volume (WQv): the storage needed to capture and treat 90% of the. average annualstormwater runoff volume, and in Rhode Island this equates to one (I)-inch of runoff from impervioussurfuces.

10. Maximum extent practicable: means the applicant has made all reasonable effOlts to meet the standard,including the evaluation of alternative methods to achieve the same level of treatment. To show that aproposed development has met a standard to the maximum extent practicable, the applicant mustdemonstrate the following: (I) all reasonable efforts have been made to meet the standard in accordancewith current local, state, and federal regulations; (2) a complete evaluation of all possible managementmeasures has been performed; and (3) if full compliance cannot be achieved, the highest practicable levelof management is being implemented.

B. Policies

I. It is the Council's policy to maintain and, where possible, improve the quality of coastal wetlands,contiguous freshwater wetlands, freshwater wetlands in the vicinity of the coast, groundwater resourcesand tidal and salt pond surface waters. In so doing, the Council requires the use of low impactdevelopment (LID) strategies as the primary method of stormwater management to reduce the volume ofstormwater runoffto surface waters, recharge groundwater supplies, and improve overall water quality.

2. It is the Council's policy to minimize the amount of onsite wastewater treatment system (OWTS)-derivednitrates and other potential contaminants which may leach into salt ponds and all other Type I, 2, and 3waters. .

3. The Council encourages applicants for a CRMC Assent to install, alter or repair an OWTS to meet onsite with CRMC staff prior to undertaking of OWTS groundwater and soil tests to discuss the location ofthe system and buffer zones, where applicable.

4. It is the Council's policy to require the proper management and treatment ofstormwater through thepreparation and implementation of a stormwater management plan in accordance with the most recentversion of the Rhode Island Stormwater Design and Installation Standards Manual, and which satisfiesthe requirements of the RICRMP and any applicable Special Area Management Plan.

S. The most recent version of the Rhode Island Stormwater Design and Installation Standards Manualprovides the appropriate methods for the preparation of stormwater management plans and the treatmentof stormwater using LID practices and methods within the CRMC's jurisdiction. The Council alsorecognizes that the most recent version of the Rhode Island Soil and Erosion and Sediment ControlHandbook, and its amendments, published jointly by the Rhode Island Department ofEnvironmentalManagement and the United States Department ofAgriculture (USDA), Natural Resources ConservationService (NRCS) provides additional guidance and supplemental information with respect to themanagement and treatment of stormwater.

6. It is the Council's policy that all stormwater management plans shall take into consideration all potentialimpacts associated with the discharge of stormwater runoff into the coastal environment. Potentialimpacts include, but are not limited to, the following: (i) impacts to salt marshes such as changes inspecies composition due to the introduction offreshwater to high marsh areas; (ii) changes in the salinityof receiving waters; (iii) thermal impacts to receiving waters; (iv) the effects of introducing stormwaterrunoff to receiving waters with low dissolved oxygen concentrations; and (v) other potential water qualityimpacts.

CRMP Program ChangesDecember 23, 20 IIPage Four

7. The Council's policy is to ensure that all projects are planned, designed, and developed in order to: (1)protect areas that provide important water quality benefits and/or are particularly susceptible to erosionand sediment loss; (2) limit increases of impervious surface areas, except where absolutely necessary; (3)limit land disturbance activities such as clearing and grading and cut and fill to reduce erosion andsediment loss; and (4) limit disturbance of natural drainage features and vegetation. Additionally,stormwater management practices should be designed as landscape amenities to include native plantspecies on project sites. The Council recommends applicants to use the "Rhode Island Coastal PlantGuide," an interactive, web-based plant list prepared by the URI Cooperative Extension EducationCenter in consultation with the CRMC and available online at: www.crmc.rLgov/coastaliandscapes.html.

C. Prerequisites

I. Applicants seeking a Council Assents to construct, alter, or repair onsite wastewater treatment systems orpoint source discharges shall first obtain the requisite permit(s) from the Department ofEnvironmentalManagement.

2. The discharge standards, effluent limitations and pretreatment standards established for the discharge ofpollutants to waters ofthe State under the Rhode Island Pollutant Discharge Elimination System(RIPDES) program, and administered by the Department ofEnvironmental Management (DEM), are theState's water pollution control requirements. Applicants for projects for which an Individual RIPDESPermit is required shall obtain said permit from OEM and submit the Individual RIPDES Permit with theCRMC Assent application. Note: Projects that are eligible to submit a Notice of Intent (NOI) forcoverage under a RIPDES General Permit are not required to submit the RIPDES Authorization with theCRMC Assent application. Applicants for such projects, however, are encouraged to file a Notice ofIntent (NOI) with OEM concurrently with their CRMC application to allow a coordinated reviewbetween the agencies.

3. The Council shall formally review proposed actions only after all other applicable state/localrequirements have or will be met. The Council, however, will comment on preliminary plans for majorfacilities to assist in the planning process.

4. The Executive Director or the Council may require that an applicant obtain a DEM System SuitabilityDetermination, as provided in the DEM OWTS Rules, for onsite wastewater treatment systems that predate 1968.

D. Prohibitions

I. Point source discharges ofsewage and/or stormwater runoff are prohibited on unconsolidated coastalbanks and bluffs.

2. New and enlarged stormwater discharges to the high salt marsh environment bordering Type 1 and Type2 waters and within salt marshes·designated for preservation which border Type 3, 4, 5, and 6 waters areprohibited. Stormwater discharges to existing well flushed tidal channels within high marshes shall notbe subject to this prohibition. All such discharges, however, shall meet the applicable standardscontained herein.

3. Point source discharges of sewage are prohibited in Type I waters.

E. Standards

1. For Onsite Wastewater Treatment Systems (OWTS):

(a) See standards given in "Filling, Removing, or Grading" (Section 300.2).

CRMP Program ChangesDecember 23, 2011Page Five

(b) The construction, repair or alteration of all OWTS and components shall conform to the standards setforth in the most recent Rules Establishing Minimum Standards relating to Location, Design,Construction and Maintenance oJOnsite Wastewater Treatment Systems promulgated by theDepartment ofEnvironmental Management (referred to herein as DEM OWTS Rules).

(c) Site gradiug around the OWTS shall direct the flow of surface runoff water away from the OWTSand meet all applicable requirements of the DEM OWTS Rules.

(d) Sub-drains constructed to lower groundwater levels in an area where an OWTS will belocated shall:(I) conform to all applicable DEM rules; (2) have no piping located between the anticipated OWTSand the shoreline; and (3) have exposed outfalls suitably protected against shoreline erosion andscour.

(e) When new construction, renovation or a change of use is proposed for existing buildings are ehangeElfrom seasoHal to year rOlolHd use, reHO'IateEi or elfllanEleEllly aElEliHg oHe or more rooms, an OWTSSuitability Determination shall be obtained by the applicant from the Department of EnvironmentalManagement to indicate thatthe existing OWTS meets all applicable DEM OWTS Rules or theapplicant shall submit a building official document indicating that aDEM OWTS SuitabilityDetermination is not required

(f) Connections to OWTS and cesspools that are abandoned shall be removed, blocked, or otherwisedisconnected, and abandoned cesspools and septic tanks shall be pumped dry and filled with cleanfill in accordance with all applicable DEM OWTS Rules.

(g) Where necessary, barriers shall be constructed to prevent vehicles from passing or parking overseptic systems, unless permissible in accordance with DEM OWTS Rules.

(h) The repair ofOWTS along the Rhode Island south shore from Watch Hill to Narragansett shallconform to the DEM "OWTS Repair Guidance in Critical Erosion areas."

2. The 1993 Rhode Island Stormwater Design and Installation Standards Manual ("Stormwater Manual")will be superseded by the 20 I0 Stormwater Manual upon effective date of adoption by the Council.Unless otherwise provided in subsections (a) or (b), the requirements of the 2010 Stormwater Manual, asamended, shall apply to all CRMC applications submitted on or after January I, 2011.

(a) Applicants for projects which have a currently valid and vested Master Plan approval from a localplanning board or commission on or before March 31, 20 II may elect to comply with the 1993Stormwater Manual instead of the 2010 Stormwater Manual provided that a complete application forthe project is submitted to the CRMC on or before June 30, 2011. Any project applicant that receivedMaster Plan approval who submits an application to the CRMC after June 30, 2011 shall complywith the 20I0 Stormwater Manual, including any future phases of a phased project having receivedMaster Plan approval as of March 31, 20 II. Applicants shall, at the time of application, submit acopy ofthe Master Plan approval document(s) demonstrating eligibility under this subsection. Thissubsection applies only to those projects which are required to obtain local Master Plan approvalpursuant to R.I.G.L. § 45-23-40.

(b) In the case of any RIDOT project or a local government road or bridge project, the applicant mayelect to comply with the 1993 Stormwater Manual instead of the 20 I0 Stormwater Manual providedthat a complete application for the project is submitted to the CRMC on or before June 30, 20 II.Any application submitted to the CRMC after June 30, 2011 shall comply with the 2010 StormwaterManual.

CRMP Program ChangesDecember 23, 2011Page Six

3. For stormwater management the Council requires, in accordance with the "Smart Development for aCleaner Bay Act of2007" (R.I.G.L. § 45-61.2), that all applicable projects meet the followingrequirements:

(a) Maintain pre-development groundwater recharge and infiltration on site to the maximum extentpracticable;

(b) Demonstrate that post-construction stormwater runoff is controlled, and that post-development peakdischarge rates do not exceed pre-development peak discharge rates; and

(c) Use low impact-design techniques as the primary method of stormwater control to the maximumextent practicable.

4. Residential, commercial, industrial or public recreational structures as defined in Section 300.3 shallprovide treatment and management ofstormwater runoff for all new structural footprint expansions,including building rooftops, greater than six (600) hundred square feet in size and any new imperviouspavement, driveways, sidewalks, 01' parking areas, regardless of size. Applicable projects shall submit astormwater management plan that demonstrates compliance with the eleven (II) minimum stormwatermanagement standards and performance criteria as detailed in the most recent version of the RhodeIsland Stormwater Design and Installation Standards Manual. Single-family dwelling projects, however,may meet these provisions as detailed in 300.6.E.8 below.

5. Roadways, highways, bridges, and other projects subject to Section 300.13 shall provide treatment andmanagement of stormwater runoff for all new impervious surfaces. These projects shall submit astormwater management plan that demonstrates compliance with the eleven (II) minimum stormwatermanagement standards and performance criteria as detailed in the most recent version of the RhodeIsland Stormwater Design and I/,!stallation Standards Manual. Any improvement projects to existingroads, highways and bridges and other projects subject to Section 300.13 that result in the creation ofnew impervious surfaces shall provide treatment and management of stormwater as above for all newimpervious surfaces. Maintenance activities such as pavement resurfacing projects, replacement ofexisting drainage systems, minor roadway repairs, or emergency roadway and drainage repairs areexcluded from these requirements provided the project does not result intllere is He an expansion of theexisting impervious surface area-aml-,;w new or enlarged stormwater discharges, or the removal ofroadway materials down to the erodible soil surface of I 0,000 square feet or more of existing imperviousarea.

6. Unless exempted as a maintenance activity herein, any redevelopment that disturbs 10,000 mere iliaaWlll}-square feet or more of existing impervious surface coverage shall comply with MinimumStormwater Standard 6 (Redevelopment and Infill Projects) ofthe most recent version of the RhodeIsland Stormwater Design and Installation Standards Manual. Maintenance activities subject to Section300.14 are excluded from these requirements provided there is no expansion of the existing impervioussurface area and no new or enlarged stormwater discharges resulting from the maintenance activity

7. All stormwater management plans shall take into consideration potential impacts associated with thedischarge of stormwater runoff into the coastal environment. Applicants shall address these potentialimpacts to include, but not limited to, the following: (i) impacts to coastal wetlands such as changes inspecies composition due to the introduction of freshwater to high marsh areas; (ii) changes in the salinityoftidal receiving waters; (iii) thermal impacts to receiving waters; (iv) effects of introducing stormwaterrunoff to receiving waters that have low dissolved oxygen concentrations; and (v) other potential waterquality impacts as may be identified by CRMC staff.

CRMP Program ChangesDecember 23, 2011Page Seven

8. Applicants for single-family residential dwellings and accessory structures shall treat the stormwaterrunoff water quality volume (WQv) from all new building rooftops greater than six (600) hundred squarefeet in size and any new impervious driveways and parking areas, regardless of size, as indicated in (a)and (b) below. All dwelling and accessory structure rooftop expansions constructed within a 12-monthperiod shall be counted towards the 600 square foot threshold. Once the 600 square foot threshold isexceeded, stormwater management must be provided for all rooftop expansions constructed within that12-month period. Applicants for single-family dwelling projects may use the design guidance andperformance criteria in the most recent version of the Rhode Island Stormwater Design and InstallationStandards Manual or eElHi'lalent gHidanse as llj3prewd ay the CRMC the most recent version ofthe RIStormwater Management Guidance for Individual Single-Family Residential Lot Development.Applicants for single-family dwellings and accessory structures on CRMC-designated barriers shallmanage stormwater runoff as provided in (e;D below. Pretreatment of stormwater runoff is not requiredfor single-family residential applications.

(a) 8teFfllwater rHflefffrem rooftops shall ae treated afld managed with efle er mere as needed eftaefellewiflg metheds:

(1) Direst dewnspeHts te an iflfiltratiefl trensh;

(2) Direet dewnspeHts te a ram garden; er

(3) Direet dewn speHts te an infiltratiefl drywell.

(b) 8teFfll'Nater rHfleffftem impervieHs Ilrinways anll parlEing areas shall ae treated by ene or moreas needed eftae followiflg metheds:

(I) Irlfiltratiefl trensh;

(2) Vegetated swale;

(3) Rain gardefl sr;

(4) Per"ioHs sumee eonstrHstisfi (e.g., pervisHs asphalt and psr'lious sOflsrete Hsiflg tae Rlste_water manual desigf\.sriteria afld pa'/er alesk systems).

(ea) Applicants for single-family dwellings and accessory structures located on CRMC-designated barriersshall manage stormwater runoffas follows:

(1) Runoff from rooftops shall be directed by non-erosive sheet flow onto vegetated areassurrounding the dwelling or accessory structure; and

(2) Construction of driveway and parking surfaces shall be limited to crushed stone, crushed shell,open plastic grid systems filled with sand, gravel or vegetation, or any combination of thepreceding, to prevent damage to other properties during major storm events. Stormwater runoffshall be directed by non-erosive sheet flow onto vegetated areas along side the driveway orparking area.

9. New or enlarged stormwater discharges to salt marshes and well flushed tidal channels within highmarshes shall only be permitted when the applicant can clearly demonstrate that no reasonablealtematives exist (e.g., no other discharge locations having a gravity flow outlet are available andimpervious surfaces have been kept to an absolute minimum) and when no adverse impacts to the saltmarsh will result. In these instances, the applicant shall meet all applicable standards contained in themost recent version of the Rhode Island Stormwater Design and Installation Standards Manual. Thisstandard does not apply to low salt marsh environments with an average width along the property of lessthan 35 feet.

CRMP Program ChangesDecember 23, 20 I IPage Eight

10. Stormwater open drainage and pipe conveyance systems must be designed to provide adequate passagefor flows leading to, from, and through stormwater management facilities for at least the 10-year, 24-hourType III storm event. Applicants may not be required to control post-development peak discharge rates atpre-development peak discharge rates provided the project design provides for non-erosive stormwaterdischarges to tidal waters.

II. Applicants may be required to submit a pollutant loading analysis to demonstrate that a proposed projectwill not unduly contribute to, or cause, water resource degradation when such projects are located insensitive coastal resource areas. When a pollutant loading analysis is required, the applicant shall use themethod detailed in Appendix H of the most recent version of the Rhode Island Stormwater Design andInstallation Standards Manual. If the Council determines that any proposed stormwater discharge willresult in an unacceptable discharge of pollutants to the tidal waters of Rhode Island, the Council shallrequire the applicant to mitigate the pollutant loads to acceptable levels using the practices detailed in thestormwater manual. Frequently, this can be accomplished using these practices in series to achieve higherpollutant removal efficiencies.

12. The use of proprietary hydrodynamic (swirl) separator or filter devices shall be limited to pre-treatmentapplications only, unless the device has met the requirements of the Technology Assessment Protocol(TAP) as detailed in the most recent version of the Rhode Island Stormwater Design and InstallationStandards Manual. The CRMC may, however, approve such devices in situations where end-of-piperetrofit solutions are the only alternative available when site constraints limit the use of standard lowimpact development methods for the treatment and management of stormwater runoff. In suchcircumstances, however, the use of such proprietary devices shall conform to the standards andperformance criteria set forth in the most recent version of the Rhode Island Stormwater Design andInstallation Standards Manual to the maximum extent practicable.

13. For outfalls:

(a) Work on outfalls, drainage channels, etc., shall proceed from the shoreline toward the upland in orderthat no unfinished or un-stabilized lower channel portions be subjected to erosion-producingvelocities from upstream. If this cannot be accomplished, all flow shall be diverted from theunfinished areas until stabilization is completed.

(b) Where possible, outfall pipe slopes shall be designed for an exit velocity of less than 5 feet persecond.

(c) Screens or grates shall be placed over the end oflarge outfalls to trap debris.

(d) Beaches or other coastal features in front of outfalls shall be returned to original grade.

(e) Riprap placed on beaches shall not increase the grade of the beach higher than one foot in order tomaintain lateral access below mean high water.

(t) Riprap shall be compact, hard, durable, angular stone, with an approximate unit weight of 165Ibs.lcubic foot.

(g) Riprap shall be placed with an adequate bedding ofcrushed rock or other suitable filtering material.

14. Applicants with projects subject to the stormwater management provisions herein shall submit thefollowing information:

(a) New or modified single-family dwelling projects shall submit the following:

(I) 8.5 x I I inch site plan depicting the location of all structural stormwater (LID or otherwise)components; and

CRMP Program ChangesDecember 23, 2011Page Nine

(2) Operation & Maintenance Plan consistent with CRMC guidance to ensure long-termmaintenance and operation of the stormwater structural practice(s) on the site.

(b) All other projects

(I) 8.5 x II inch site plan depicting the location of all structural stolmwater (LID or otherwise)components;

(2) Operation & Maintenance Plan that meets the specifications detailed in the most recent versionof the Rhode Island Stormwater Design and Installation Standards Manual; and

(3) Following completion of the approved project, a post-construction certification by a RhodeIsland registered P.E. and Rhode Island registered Landscape Architect, where required,demonstrating that all stormwater structures, LID components, and requisite planting materialsnecessary for the function of the stormwater management system were installed in accordancewith the approved permit, specifications and approved site plans.

Purpose: to revise the definition of "redevelopment" for consistency with the RI Stormwater Manual;address DEM OWTS Rule applicability, roadway projects and single-family residential projects; andmake editorial revisions throughout.

The Council has complied with the requirements ofR.I. Gen. Laws Section 42-35-3 by consideringalternative approaches to the proposed regulation(s) and has determined that there is/are no alternativeapproach(es) that would be as effective and less burdensome. The Council has also determined that theproposed regulation(s) do(es) not overlap or duplicate any other state regulation. The Council hascomplied with the requirements ofR.I. Gen. Laws Section 42-35-3.3 by submitting copies ofthe proposedregulation(s) to the Governor's Office and the Economic Development Corporation (EDC).

Parties interested in or concerned with the above proposed changes are invited to submit writtencomments by January 23, 2012. All such comments should be directed to Grover J. Fugate, ExecutiveDirector, at the above address.

A public hearing has been scheduled for these proposed changes to be held in the ConferenceRoom A, Administration Building, One Capitol Hill, Providence, RI on Tuesday, February 14,2011,at 6:00 p.m.

Copies of the proposed regulations are also available from the Coastal Resources ManagementCouncil offices and its website - www.crmc.ri.gov.

Individuals requesting interpreter services for the hearing impaired must notify the Council office at783-3370,72 hours in advance of the hearing date.

Further information may be obtained by contacting the Coastal Resources Management Counciloffices at 783-3370.

Signed this 23rd day of December, 2011.

/latJeffrCoasj

Iil is, Deputy Director

sources Management Council

j)dc?~'" ~

&L.l/(, !f~,\;\':' I,{ II

Streets and Sidewalks Departmen\,.·,O v/'.J.f'.fj . 16 December 2011

Christine Marquis \i \\i DeC 2.' \\'" '_. _'80 Halsey Street \'\ i-RECEiVEDNewport, Rl 02840 \ t.··· C" 'r., i

\ C\," 1 DEC 2<., 2011Dear Ms. Marquis,' ~.;,~I!'S'!~~~~r~~~

On Saturday, November 26, 2011, five friends and myselfwere on a AAA bus tour for"Christmas at the Mansions". It was a beautiful day and a delightful trip.

Upon arriving in Newport at noon, the bus parked by the Visitors Center and we werefree to go to lunch. Since we had previously enjoyed our lunch at Bowen's Wharf, that'swhere we went. On the walk back to the bus, the pedestrian traffic was very busy in bothdirections. I was walking along the outer edge of the cobblestone sidewalk, a few yardspast the driveway to the Harbormaster, when my foot came in contact with a stone thatwas lifted on one end above the surrounding surface. I never saw it. I pitched forward,landing on my arms to begin with, then was propelled down onto my face in thebrickwork.

Several people came to my assistance immediately, and helped me up. My companionsand a tour director witnessed what happened. I discovered that my two front upper teethhad been damagel;i; one broken off and the other chipped. There was an amount ofbloodthat I thought had come from my mouth, but I found that it was from a gash on my righthand. Fortunately, I had a napkin to compress it.

When I retnmed home I went to my dentist on Monday and had an examination andevaluation ofthe damage. On Friday, December 2, after giving the teeth time to heal backinto their sockets; the dentist repaired both teeth. This is the first time in my entire lifethat I have had damage to my teeth. It was very upsetting.

Enclosed is a copy ofthe charges to my insurance from the dentist, in the amount of$568.00, as well as my out-of-pocket cost of$95.23,

Since the fall was caused by a deficiency in the public walkway, I am requestingcompensation for the damages I incurred. I would appreciate your prompt attention to thisrequest.

1Sincer~rr; ci.

'iJ//Vl/l/h ie..C!.lL.,Shaton Felker15 South River StreetBradford, MA 01835

Cc: Dept. Public ServicesCc: Office of City Manager

Clancy D. Boynton, DMD, PCMain Street Dental Care

483 Main StreetHaverhill, MA 01830

(978)374-7381

Sharon L Felker15 South River StreetBradford, MA 01835

SharonSharonSharon

89

MILMIL

Composite-three surfaces, antComposite-three surfaces, antCheck Pmt Counter - Thank You Ch # 5679

284.00284.00

Sharon L Tuesday - December 6, 2011 3:00pm PerEx, SPT60

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STATE OF RHODE ISLAND UNIFORM CRASH REPORTReporting Agency Name report Number I~rash Date I~rash Time Iwalk IDeport IParki~Lot~.wport 11-27450-AC 12/12/2011 1223

Cily or Town Name I~treet or Highway OOnRamp Exit # I: of Lanes Posted Speed LimitNEWPORT 195 ADMIRAL KALBFUS RD o Off Ramp ~N/A DUnk

Nearest Intersection Street Direction From Nearest Intersection to Crash Site IDistance From Nearest Inter./LatltUde Longitudeo PRIVATE PROPERTY OAt Intar·O North 0 South 0 EastO West 0 Feet 0 MilesUnit iD Driver's Last Name First Name M.I '~OB ~nitlD JDriverls Last Name First Name M.I DaB1 KING DAVID R 01/01/1990

fA.ddrass I~ity fA.ddrass ICity195 ADMIRAL KALBFUS RD Apt. #10F NEWPORT

Stata Zip Home Phone Icell Phone r~ork Phone State IZiP IHome Phone Icell Phone Work Phone

1<1 02840 401-845-5609

Driver's License #OCDL Lic.Stata Driver's License #

OCDL JLiC. State2831799 RI

MNViolation MN Violation IMN Violation IMN Violation MN Violation IMN Violation tNviOlatiOn MN Violation

river & Owner are Same Owner's Last Name First Name M.I Driver & Owner are Same Owner's Last Name First Name M.1.0 CITY OF NEWPORT 0 FENN EARL

fA.ddress~;

Address~;43 BROADWAY WPORT 32 WHITWELL AVE WPORT

State Zip IHome Phone IceII Phone jWOrk Phone State l~iP IHome Phone I~ell Phone Work PhoneRI 02840 I 02840 401-855-6387

Insurance Company Name .llnsurance Policy Number nsurance Company Name .llnsurance Policy NumberTHE TRUST o No Ins. PROGRESSIVE o No Ins.

HitAnd Run Hit And RunDYes, MN & Driver left Scene o Yes, Driver left Scene ~No DUnk DYes, MN & Driver left Scene o Yes, Driver left Scene ~No DUnk

Registration # Not Stata YrReg·I:IN Registration # Not State l~rReg I~IN1973 o Rell. RI 2011 lGCHK23U54F216923 pI114 0 R.g. RI 2012 4T1BG22K61U820166

~eh Yr. I~ake I~odel l~olor 1~late Type Veh Yr. MakeI=el ~:or 11~late Type

2004 CHEVROLET REG BLUE CY 2001 TOYOTA UMINUM PC

~eh Travel Direction 0 Northbound o Southbound Veh Travel Direction o Northbound o Southboundo Eastbound o Westbound ~ Not on Roadway DUnk o Eastbound o Westbound ~ Not on Roadway DUnk

Vehicle Towed? Towing Company Name IHaz Mat Placard? Vehicle Towed? Towing Company Name IHaz Mat Placard?DYes ~No DYes ~No DYes ~NO DYes ~No

Person Type1 Driver 4 Bicyclist 7 Other Ped. (Wheelchair, Person in BUilding, Skater, Ped. S Occupant of a Non-Motor Veh Transportation Device2 Passenger 5 Other Cyclist conveyance, etc.) 10 Unknown Type of Non-Motorist3 Pedestrian 6 Witness B OccuDant of Motor Veh. Not in TransDort (Parked, etc.l 11 Unknown

UniUD Sex Seat Position Other Location Air Bag Ejected Protection System Injury

1,.,\ Deployed 1 No 1 N/A 7 Child - FOIW Facing1 Complains of Pain

1 Unit 1 MMaie 13 Olhar Row (Bus) 17 N/A 2 None Used 8 Child - Rear Facing2 Unil2 F Female 1 2 3

14 Unk Row 18 Sleeper 1 N/A 5 Other 2 Partially3 Shoulder & Lap 9 Booster Seat 2 Non.lncapacilallng

3 (etc.) U Unk 4 S S15 Other Seal 19 OIt16r Enclosed Area 2 No GComb 3 Totally 4 Shoulcler Only 10 Child - Unk 3 Incapacitating16 Unk Seal 20 Other Unenclosed Area 3 Front 7 Unk 4 N/A 4 Fatal

Of N/A 7 s 9 21 Towed Unit SUnk5 Lap Only 11 Helmet Used

5 No Injury4 Side 6 Type Unk 12 Other,. 11 12 22 Unk 13 Unk 6 Unk

Name: Occupants - Witnesses - Pedestrians - Bicyclists Person UnitlD Sex DaB Seat Air Bag Ejected Prot. Injury Trans byType Pas. Deployed System Rescue

DAVID R KING 1 1 M 01/01/1990 1 2 1 3 5 OY ~N

OY ON

OY ON

Non·Vehlcle Property Damage o State Property o Cilyrrown Property o Private PropertyOwner Address

Home Phone /cell Phone lwork Phone Damage Description

Reporting Officer Name I~eporting Officer Badge Number I~eport Date l~rOhiblt Public ReleasepFFICER MANUEL F MEDEIROS 154 12/12/2011 No

Page 1

Report Number

11-27450-ACSTA TE OF RHODE ISLAND UNIFORM CRASH REPORT

CODING GUIDE

School Bus Related Crash?(Directly Involved Indicates Contact was Made)

[}-Manner of Impact1 Not a Collision Between Two Motor Vehicles In Transport2 Rear End (Front-to-Rear)3 Head~On (Front-to~Front)

4 Angle (Front-to-Side) Same Direction5 Angle (Front~to-Slde) Opposite Direction6 Angle (Front-to-Slde) Right Angle (Includes Broadside)7 Angle-direction Not Specified8 Sideswipe, Same DIrection9 Sideswipe, Opposite DIrection10 Rear-to~Slde

11 Rear-to-Rear12 Other13 Unknown

2nd

'-----

~

3,d

, ..

~

1st1

'-----

,-------2nd

'--

~

3,d

, ..

~~--------jD7 Yield Signs8 Warning Signs9 Railway Crossing Device10 Pavement Markings11 Other12 Unknown

Traffic Controls1 No Controls2 Person3 Traffic Control Signal4 Flashing Traffic Control Sig.5 School Zone Signs6 Stop Signs

1st

Construction Zone Crash?(Crash Occurs In or Related to Construcllon, MaIntenance, or Utility Work Zone.May Include Vehicles Slowed or Stopped because of Work Zone)

Pre-Crash Traffic Controls Malfunctioning, Damaged or Missing?

DYes DNo ~N/A

DYes ~No

Construction Workers Present?

DYes ~No

901110 Other11 Unknown

~Noo Yes, Directly Involved

o Yes, Indirectly Involved

[}-Type of Roadway1 Two-Way, Not Divided (No Median or Barrier)2 Two~Way, Not Divided With a Continuous Left Turn Lane3 Two-Way, Divided, Unprotected (painted >4 feet) Median4 Two-Way, Divided, PosItive Median Barrier5 One-Way Trafficway6 Unknown

[}-Road Surface Condition (Prevailing)1 Dry 5 Ice/Frost2 Wet 6 Water (Standing, Moving)3 Snow 7 Sand4 Slush 8 Mud, Dht Gravel

[}-Light Condition (Prevailing)1 Daylight 5 Dark - Not Lighted2 Dawn 6 Dark - Unknown Lighting3 Dusk 7 Other4 Dark - Lighted 8 Unknown

[}-Weather Condition (Prevailing)1 Clear 5 Sleet, Hail (Freezing Rain or Drizzle)2 Cloudy 6 Snow3 Fog, Smog, Smoke 7 Blowing Snow4 Rain 8 Severe Crosswinds

Vehicle #11

1 Passenger Car2 (Sport) Utility Vehicle.3 Passenger Van4 Cargo Van (10K Ibs[4,536 kg] or Less)5 Pickup

6 Motor Home7 School Bus8 Transit Bus9 Motor Coach10 Other Bus

Vehicle #1 Vehicle #2o Yes ~ No -~~---eDoes this Vehicle have Seats to Transport 9 or more people, inclUding the Driver's Sea'"t?>---~----0 Yes ~ No

Vehicle #1DYes ~ No ------------

Vehicle #2Was this Vehicle in Tow? ---------------- 0 Yes ~ No

7 Ambulance8 Fire Truck9 Unknown

1Vehicle #1

1 No SpecIal Function2 Taxi

Vehicle #2 DSpecial Function Vehicle -------------~------1

3 Vehicle Used as School Bus 5 Military4 Vehicle Used as Other Bus 6 Police

Page 2

Report Number

ll-27450-ACSTATE OF RHODE ISLAND UNIFORM CRASH REPORT

CODING GUIDE

Vehicle #1OVes ~ No 0 Unk --------.pPollce, Ambulance or Fire Truck Responding to a Call??---------

Vehicle #2o Ves ~ No 0 Unk

Vehicle #2

3 Working Vehicle/Equipment1 Motor Vehicle on Roadway

Vehicle #1f-'-------------~--------MotorVehicle Posltlon---------~----------_I2

2 Motor Vehicle Parked

1

Vehicle #1 Vehicle #21 Extent of Damage 3

1 No Damage Observed 2 Minor damage (less than or equal to $1000) 3 Functional Damage (greater than $1000)4 Disabling Damage (greater than $100 )

Vehio1e #2

28 Tree (Standing)29 Landscaping3D Utility Pole (Elecffele)/Light Support31 Highway Lighting/Light Standard32 Traffic SignfSupport33 Traffic Signal/Support34 Traffic Control Box35 Variable Message Board/Arrow Board36 Other Post. Pole, or Support37 Fence38 Mailbox39 Other Fixed Obj. (Wall, Building, Tunnel, etc.)

Collision with Fixed Object:

16 Impact Attenuator/Crash Cushion17 Bridge Overhead Structure18 Bridge Pier or Support19 Bridge Rail20 Culvert21 Curb22 Ditch23 Embankment24 Guardrail Face25 Guardrail End26 Jersey/Concrete Traffic Barrier27 Other Traffic Barrier

40 Unknown - Most Harmful Event

Vehiole #1

Non-Collision:

f----------------------Most Harmful Event-----------------------j13

Collision with Person, Motor Veh,or Non·fixod Obj:

9 Pedestrian10 Pedalcycle11 Railway Vehicle (Train, Engine)12 Animal13 Motor Vehicle in Transport14 Work Zone/Maintenance Equipment15 Other Non~Flxed Object

1 OverturnfRoJlover2 FIre/Explosion3 Immersion4 Jackknife5 Cargo/Equip. Loss or Shift6 Fell/Jumped from Motor Veh.7 Thrown or Falling Object8 Other Non~ColJision

13

tyve_h_i_Ol_e~#_l ' Vehicle #2 EJVehicle Action Prior ~__l12

1 Movements Essentially Straight Ahead 6 Turning Left 11 Negotiating a Curve2 Backing 7 Making U-Turn 12 Parked3 Changing Lanes 8 Leaving Traffic Lane 13 Stopped in Traffic4 Overtaking/Passing 9 Entering Traffic Lane 14 Other5 Turning Right 10 Slowing 15 Unknown

5

5

Vehiole #1

Initial Impact AreaClock Diagram

Or13 Top (Rooij14 Undercarriage15 Non-Collision16 Unknown

Most Damaged Area

Vehicle #1

Passenger Car

Bus

Passenger CarWfTraller

3

Motorcycle

6Tractor Trailer

3

3

Vehicle #2

Initlallmpact AreaClock Diagram

Or13 Top (Rooij14 Undercarriage15 Non-Collision16 Unknown

Most Damaged Area

Vehiole #2

11

11

Page 3

Report Number

11-27450-ACSTA TE OF RHODE ISLAND UNIFORM CRASH REPORT

CODING GUIDE1st 1st

3rd

2nd

4th

Vehiole #2

40 Unknown - Sequence of Events

Non-Collision:

1 Overturn/Rollover2 Fire/Explosion3 Immersion4 Jackknife5 Cargo/Equipment Loss or Shift6 Fell/Jumped from Motor Vehicle7 Thrown or Falling Object8 Other Non-Collision

Collision with Person, Motor Veh,or Non-fixed ObJ:9 Pedestrian10 Pedalcycle11 Railway Vehicle (Train. Engine)12 Animal13 Motor Vehicle in Transport14 Work Zone/Maintenance Equipment15 Other Non-Fixed Object

I-c,~------------------- Sequence of Events --------------------ri13

Collision with Fixed Object:

16 Impact Attenuator/Crash Cushion 28 Tree (Standing)17 Bridge Overhead Structure 29 Landscaping .18 Bridge Pier or Support 30 Utility Pole (EleclTele)/Light Support19 Bridge Rail 31 Highway lighting/light Standard20 Culvert 32 Traffic Sign/Support21 Curb 33 Traffic Signal/Support22 Ditch 34 Traffic Control Box23 Embankment 35 Variable Message Board/Arrow Board24 Guardrail Face 36 Other Post, Pole, or Support25 Guardrail End 37 Fence26 Jersey/Concrete Traffic Barrier 36 Mailbox27 Other Traffic Barrier 39 Other Fixed Obj. (Wall, Building, Tunnel, etc.)

2nd

3rd

4th

Vehicle #113

f--------~--------------DrlverDlstracted--------------------~_j

1 Not Distracted 4 Other Inside the Vehicle2 Electronic Communication Devices (Cell Phone, Pager. etc.) 5 Other Outside the Vehicle3 Other Electronic Devices (Navigation Device, Palm Pilot, etc.) 6 Unknown

1Driver Vehicle #1 Driver Vehicle #2

Driver vehicle #2

1 Apparently Normal2 Emotional (Depressed. Angry, DIsturbed, etc.)3 III (Sick)

Driver Vehicle #1

I-c--'------------------Physlcal Condition ofDrlver------------------~-I

4 Fell Asleep, Fainted, Fatlgued, etc.5 Under the Influence of Medications/Drugs/Alcohol6 Other

1

Vehicle #1 vehicle #2f------------,-----------Non-Motorlst Safety Equipment----------,------------!

Vehicle #1

1 None2 Helmet3 Protective Pads Used (Elbows, Knees, Shins, etc.)4 Reflective Clothing (Jacket, Backpack, etc.)

5 Lighting6 Other7 N/A8 Unknown Vehicle #2

r---------------------Alcohol and/or Drug Testlng--------------------,

[gJ [gJ --- None Given 0 0o 0 --- Test Refused .--0 0

o Unknown itTested 0

o 0 Blood 0--0o 0 Urine 0--0o 0 Serum 0--0o 0 Other 0---0o Breath 0

Driver Vehicle #1 Driver Vehicle #2

I Drug Test Result ---------,/

o --------Posltive-------- 0o -------Negatlve------- 0o ------ Awaiting Test Resull ------ 0

Driver Vehicle #2

Driver Vehicle #1

Driver Vehicle #1

Driver Vehicle #2c5f- A_lc_O_h_o~:e:-t_R_e_su_':t==========:D-

o Pending-------0

o -------Unknown-------0

IDrug

IAlcohol

Chemical TestI

DrugI

Alcohol

Page 4

Report Number11-27450-AC

STATE OF RHODE ISLAND UNIFORM CRASH REPORTNarrative/Diagram Supplemental

Please see the Narrative Supplemental

CD Indicates North Crash Diagram (NOT TO SCALE)

0v-2D

v-1

ROLLING GREEN WEST PARKING LOT

Page 5

Newport Police Department

Operator Information Sheet11.27460.ACIState Report Required: VI

, General

Accident Date Time Reporting Officer

12/12/2011 1223 OFFICER MANUEL F MEDEIROSLocation . City State ZIP

ROLLING GREEN APTS PARKING LOT NEWPORT RI 02840

First

DAVIDStreet Suffix

ADMIRAL KALBFUS RD

Middle Suffix Veh/Unit o Injured

R 1 o Fatality

Apt City State ZIP

10F NEWPORT RI 02840

ZIP

02840

Work Phone

State

RI

Home Phone

LIcense State/Number

RI 2831799

Towed To

VIN

lGCHK23U54F216923

Suffix

City

NEWPORT

Policy Number

Policy Number

Middle

Apt

Work Phone

401-845-5609

Towed By

Suffix

Model

REGMake

CHEVROLET

Home Phone

First

Street

BROADWAY

OF NEWPORT

Insurance Company

Registration State/Number

1973

First Mlddla Suffix Veh/Unit o Injured

o Fatality

Street Suffix Apt City State ZIP

Home Phone Work Phone License State/Number

Policy Number

First Middle Suffix Home Phone Work Phone

Street Suffix Apt City State ZIP

Policy Number

Make Model VIN

Registration State/Number Towed By Towed To

Page: 1

154154302

ID:ID:ID:

EntryModifiedApproval

Newport Po1ice DepartmentNARRATIVE FOR OFFICER MANUEL F MEDEIROS

Ref: 11-27450-AC

Entered: 12/12/2011 @ 1358Modified: 12/12/2011 @ 1403Approved: 12/12/2011 @ 1407

TYPE: Pick-up truck vs parked Car

SYNOPSIS: Vehicle one (city truck) was parked in the west parking lot of 195 Admiral Kalbfus Rd (aka) RollingGreen complex. Vehicle two was parked unattended adjacent to vehicle one. Vehicle one drove out of the parkingspace slowly. At that point right rear bumper frame of vehicle one side swiped the left front bumper of vehicletwo. No damage to vehicle one and front bumper of vehicle two pulled from frame.

VEHICLE ONE: Sustained no visible damage.VEHICLE TWO: Sustained functional front bumper and frame damage.

YEAR_0 I MAKE '72'1"''01- _.MODE,£1A4-.wnz l. e. _LICENSE NO. . MILEAGE

ZIP _

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H. PHONE W. PHONE

INS. CO. ~ ADDRESS _ ____________ D~rE OF LCSS CLAIM NO. .~

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One Trimble AoadMiddletown, AI 02842Phone (401) 849-5606FAX # (401) 849-5950 TAlC % on $ ----_'"':,f'.,.:'-T'~3_i

EPA I Waste Disposal Charge __~:.-

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,~oit~~fm"~2SE:~~~[mYJt-2tl=T-Jl·=:-SOMETIMES AFTER THE WORI< HAS BEEN STARTED, ADDITIONALLY DAMAGED OR WOHN PARTS ARE r:1 L /_...- ,J.,/f\" .DISCOVERED WHICH WERE NOT EVIDENT ON FIHST INSPECTION. THIS DAMAGE REPORT-DOES NOT COVER DR L BODY~ hrs. @_~D' ..22.9* i-~1_~~~~D~AN~.!'DD~'2..~~:~~TS~!~:.~~~~~~I!.~~~":~~:,~~!~~~,~,~~~_~~~OES~~~~UBJE~~:?~~!~~ICE.A PAINT __6:.D_ hrs. @ . ~ _ :i"OA ~LLI hereby authorize the above work and acknowledge receipt of copy. g. f.J ~_. ,j t/-'*" h ..

B FRAME ---..:l to hrs. @ _------CL~ _ ~_(.,I...~O-

._Date--:- ._.~--___:_--:-----:- _.-- MECH ._.__ hrs. @ ~ ~~_

- ~ -~--~-.~.~~=<~u ..~,·=.=u,,~"=,_ PARTS Prices subject to invoiCB__ C,O7 'JD

ENTERPRISE AUTO BODY :~~::::p~~:~Lh~~~.U& __ :==~~==i~;(~(··~::1)=:Body Supplies.:li: [email protected]!!.__ _ -'3~LI-f~D'--jj

Towing I Storage --------- I-----.--t--,'l

IIDIEtA Inc.. 1 Idea Wav. Caldwell. 10 83605 ~ CALL TOl.L FFIEE 1-800-635·9261 • !lem No. FR 1023

Randolph W. Wicks114 East Main Road

Portsmouth, RI 02871(401) 662-7379

December 12, 2011

Kathy Silvia, City ClerkNewport City Hall43 BroadwayNewport, RI 02840

Dear Ms. Silvia:

I would like to file a claim for damages to my car.

On Tuesday, December 7, 2011 at 10:00 pm I was traveling on Harrison Avenue near theNewport Country Club. The edge ofthe pavement drops off on a section of road betweentelephone poles numbered 113 and 112. It was raining that night and I drove over this sectionthinking it was just a puddle. The tires on the passenger side of my vehicle immediately wentflat. The edge of one tire was shredded and the rim was bent on the other one.

My car was repaired by Town Fair Tire. I have enclosed the following documents:

1. copy of vehicle registration;2. pictures of road;3. copy of map with relevant area circled;4. pictures of damages to my tires;5. itemized bill and paid receipt.

Thank you for your attention to this matter.

Sincerely,

GoogleMaps

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12/8/2011 2:48 PM

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02590127240021700152001210019900168012580123500197130001300213001

installed

TOWN FAIR TIRE CENTERS OF RHODE ISLAND LLC763 WEST MAIN ROAD, . MIDDLETOWN, RI 02842 TEL (401}

INVOICE - Group Purchase

REMANUFACTURED ALLOY WHLPROMETER AI SFREE TIRE REPLACEMENTCOMPUTER BALANCINGVALVE STEMALIGN FRONT WHEELSFACTORY RECOMMENDEDFREE FLAT REPAIRFREE ROTATIONDISMOUNT + MOUNT30 DAY TEST DRIVE

AFTER SALE GUARANTEED LOWEST PRICENATIONWIDE WARRANTY

ANY195/65R15TROAD HAZD14"&15"PREMIUMFREEALIGNMENTLIFETIMELIFETIME

CUstomer's Initials:

IBMJI: 02590 12724WORKMANSHIP: NO YESROAD HAZARD: NO :::::; LIFEMILEAGEWIO CARE: NONE 20000MILEAGEWITH CARE: NONE 40000

2 TIRE REMOVAL SERVICE

SAFETY WARmiNG: Due to the type of vehicle Tires to beyou drive and for your safety, we requireyou to come back to a ~own Fair Tire storefor two torque ohecks, one at 25 milesand one at 500 miles.

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Explanation: ROTATE L/R TO R/F-SPIN-4-2 WORKS TOREAR-FULL ALIGNMENT-1 NEW RIM FOR REAR

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Attention Customer: We gave you the voluntary tire registration foxm. You mustmail the form for the registration to be valid.

SAFETY WARNINGAfter Installation of mag wheels, allnuts or bolts must be retorqued(retightened) after the first 25 milesCUSTOMER INITIALS

COMMENTS· COMPLIMENTS· COMPLAINTS

Town FaIr serves thousands of customers each year. Inorder to help us serve you better, If you have a comment,compliment, or complalnt or lust want to talk to us aboutour operation - please call • ~ will be greatly appreciated.

Conl""ct 0 riteCUSTOMER SERVlICE TOWN FAIR TIRE460 COE AVENUE !EAST HAVEN, CT 06612

TELEPHONE (ZI03)467-6600 X 213OR TOLL FREE 1 (BOO) 9W2.2245 OR 1 (BBB) TOWNFAIR

OR VISIT OUR WEBSnrE @ www.townfalr.com

CUSTOMER COpy

PAGE lof2

. "

Last printed 61512007 10:54 AM:CITY OF NEWPORT, RHODE ISLA.~O'1 "\ 7 '/[:11 '"

Dec. 1, -Nov. 30, ",:,1,' \

VICTUALING LICENSE APPLICATIONi i,' \

TO THE HONORABLE COUNCJL: ' \ DATE:I;N6yeI1lB~iJ? 7,2>:1'

D/B/A The Pier Restaurant '

LICENSED PREMISES West Howard Wharf, including patio

OWNER(LLC~') N.A.J. Associates, LLCCorporation: ..J

Owner Addressl P • 0 • Box 4259

City: I Middletown IState: I RI IZip:1 02842

Owner Phone: I 225-7500 IBusiness Phone: I 225-7500

Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specify below)

48 Ward Avenue, Middletown, RI 02842

ILicense Number: CLASS: ILitter Rating from I I,--,------------:-------~, City Clerk: , _

DURATION: I Annual I (Annual is DEC 1 tbm NOV 30) or if Seasonal (list dates): 1 1

Estimated monetary I Iinvestinent involved:

Hours of Operation: I 11 AM to 1 AM IDo you have Extended Hours of Op,eration (Le. 2:00 am tin 6:00 am)? D ifyes, specify extended hours and days:

Hours: I I Days: 1 _

Is liquor license application being submitted by the applicant? 8 or will it be in the future? D.Ol Ol.. .... ••••.•• 'Il

Description and/or rendering of architecture to be used (if changing). INITIALS: : Attached? (YES?No) : :""....... .. .•.• Ol.·

- - - - - - - - - - - - - - - - - - - - - - - • - - - - -DO NOT WRITE BELOW TillS LINE - - - - - - - - - - - • - - - - - - - - - - - - - -

Filing Fee:~ Date Paid: License Fee: ILJDatePaid:,.. "".,. __ .•.

(~tt' ~z;f;j}t,K:!J '' /7.''""""-'='_"~-,..._~".,---'Approved by Council Disapproved by Council +- _

Issued by Date _

. w;/HJ)fl;Y;\.\Veh Ed itinU\\1112007Applicnlion.cloc

PAGE lof2Last printed 615/2007 10:54 AM

CITY OF NEWPORT, RHODE ISLANDDec. 1, ~Nov. 30, _

VICTUALING LICENSE APPLICATIONTO THE HONORABLE COUNCIL: DATE: I 1 2/19/11

D/B/A The Pier Restaurant

LICENSED PREMISESWest Howard Wharf, including outside \pati?

,

OWNER (LLCJCorporation): I N. A. J. Properties, L. L. C.

Owner Addressl P.O. Box' 4259

City: I Middletown ,state: IRI IZiP:1 02842

Owner Phone: I 225-7500 IBusiness Phone: I 225-7500

Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specifY below)

=======================:;---r======'I License Number: CLASS: ILitter Rating from I I,--------------------- City Clerk: , _

DURATION: IAnnuai I(Annual is DEC I tbm NOV 30) or if Seasonal (list dates): IL- IEstimated monetary I Iinvestment involved: ===============Hours of Operation: I 11 AM to 1 AM IDo you have Extended Hours of Op,eration (i.e. 2:00 am till 6:00 am)? D ifyes, specifY extended hours and days:

Hours: I IDays: I IIs liquor license application being submitted by the applicant?~ or will it be in the future?D

........... • •••• II "'II

Description and/or rendering of architecture to be used (if changing). INITIALS; : Attached? (YES?No) : :'\,....... .. .

Approved by Council _ Disapproved by Council _

Issued by _ Date _

Y:'.Wo::b Erlitll1gWIT2007Applicntion.<i{lc

of2 Victualing License Application Dec. 1,

Last printed 6/5/2007 10:54 AMto Nov. 30,

Owner:DBA:Location:

DATE~········ ....•..•.•.•...•.•

, •• , •••••• D ••••••••••• D ••••

Location:

Type/Odor Prevention:

Weight per pickup:

Number of Cans:

IfNEW establishment -or- if NOT already "on-file", PLANS must be provided.If new establishment, provide detailed Site Plan showing entire premises, interior, exterior, seating capacity, dumpsterlocation, and parking area. ~ .

Plans attached or on-file (YES or NO): :..Y······~ & Signaturd1' : l A •••••• ..•••• ..• ···:. es. • I A. " J n. 0-)J> •

Current Seating: I 400 I : : ,.. .V.I~\M;;1,. ."'.,. :

Parking r=--l Parking I I Number: IIAvailable? ~ Location? Adjacent to building of Cars ~

Garbage Disposal: Dumpster? G Trash Receptacles? DIHoward Wharf ============'I Spray ==================~I16 cu.,ft. compactorI I

1_1

----;::=========------===========:::;--1PRIVATE PICKUP?! Yes I By Whom? I Waste Management

,r •••••••••••INITIAL to acknowledge receipt ofLitter/Trash Info (ifnew) :

"\ .Type ofBUSINESS: Full service restaurant

Your signature below indicates th you have reviewed the information on this two page form and agree that it

;i;::e::~;y C~~~1~!~~.r: ~~~F~~:'~ ~:~.~p~~~:~t!~~.?~.~!:.~.~~~.~: ~t~~::~'Y~11;;fr; · IApplicant: ~ ~ p /.:' ~

Phone #:225-7500

Managing M.emberTitle: I

'--_-"-"'--"""----"'--'----'-'_---.JVincent SandonatoPrint Name:

Y;\Wt:h P.<ii1.iug\VIT2007AppJiclliinn.doc

DOCKET DATE: ,~/J;;#7(/;'. " w~. li 0) ii' Ii : ., 1---

APPJLICATION FOR EXPANSION· VICTUALING\l;,~CENSE!. " DEC 16 ;on

DATE: J2L16 c\ \ I!l... C' .

APPLICANT: EO( ret Ia!ll q z:.. <" bu.oL..Q.h..5€...LI.!....·yLI _

D/B/A: . (llf:4Ni6{S .HDr:;f<.Bd WJIJt!9EADDRESS: --it 11. M(t" 1\ \ Ct t,."l S $Ijr-<?£.r-r--T. !'(A',IJI)". v-I YJ I '" 2 <)((£1"4 ;j'bc::,r- U", Q.

CURRENT LICENSED PREMISES: 'J fA .4--"'04/<'-'S'- _

PROPOSED EXPANSION:

DATE _

Current Seating: Indoors 1 (J tJ Outdoors ~_"""""- _

Additional Seating Proposed: Indoors Outdoor ----'2==,_...5'----Number of Tables and Chairs to be Added: 5 TCI b f"'. 5 ~ S c ~ q c'.f.$ ~4. "'- h.DRAWING OF PROPOSED EXPANSION, TO SCALE, SHOWINGTABLES AND SEATING MUST BE ATTACHED.

Applicant: Fa fa hVlq z. :5 &ok-eirl

Authorized Signature: c:?;~Applicant's Address: §j V Idl i If ig WI 5 5r, jV,p",JJ po r7- tB.-1 1.\ 2 cg ~ C)

__________________ TeJ. 2:, 3-5'15 = oj 60

******************************************************************

TO BE COMPLETED BY CITY CLERK'S OFFICE:

COUNCIL ACTION:

CONDITIONS: _

$15 Filing Fee Paid: W'rd/jI/'\

~ Date license issued: _

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Hi Kathy,

Here is the annual report for the Accessibility Advisory Committee. I would like to address the council in regards to thisreport on 1/11. A hard copy is also on the way to you.

Happy New Year!

Annette

Annette Bourbonniere

.•.!\A........~:«'iIif,Jt,. U(I!J:~:cI.I~'ll"fI-..-__}fl1tft

www.accessing-ability.com401-846-1960Fax: 401-846-1944Twitter: @Accesslnclude

1

CITY OF NEWPORT

RESOLUTIONOF THE

COUNCIL

Noo _

WHEREAS, the Rogers High School Football Team earned aposition in the 2011 Division III Rhode Island HighSchool Football playoffs after compiling an 8-2regular season record; and

WHEREAS, on December 3, 2011 the Vikings claimed theDivision III Super Bowl title by beating MiddletownHigh School 27-7; and

WHEREAS, in winning their first championship since 2005,Coach Frank Newsome, his staff, and, mostimportantly, the Rogers Viking Football Team haverestored the excellent tradition of Vikingfootball; and

WHEREAS, winning this year's title is particularly fittingas legendary Rogers High School Football Coach JohnJ. Toppa, Jr. passed away in February; and

WHEREAS, it is necessary to recognize the important role thesupport of the team by family and friends played intheir victory; NOW THEREFORE BE IT

RESOLVED: the Council of the City of Newport hereby commendsthe Rogers High School Football Team and CoachNewsome and his staff for the honor and glory theyhave brought to themselves, their school, and theircommunity by winning the title of 2011 Division IIIFootball State Champions. AND BE IT FURTHER

RESOLVED: that a certified copy of this resolution, signed bythe Mayor and Members of the Council andcountersigned by the City Clerk, shall be presentedto the RHS Football Team, and spread upon therecords of this Council.

IN COUNCILREAD AND PASSED


STEPHEN C. WALUK

CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No. _

WHEREAS, the City of Newport has a work force of more than350 full-time employees, appointed to variousdisciplines, technical, professional and skilledwork areas; and

WHEREAS, of all the City's assets and holdings, the employeeworkforce is the most valuable; and

WHEREAS, providing a professionally structured program ofcareer development and job enrichment for employeesincreases worker capacity and output; and

WHEREAS, provision of such programs are beneficial inincorporating a method for succession planning andincreasing employee retention. NOW THEREFORE BE IT

RESOLVED: that the City Administration undertake the researchand creation of an Employee Development Program,incorporating elements such as: technical training,education (including job cross-training), with afocus on succession planning and employeeretention; AND, BE IT FURTHER

RESOLVED: that the Administration will provide a report tothe City Council of a model employee developmentplan, to be received no later than March 10, 2012.

CHARLES Y. DUNCAN

IN COUNCIL

READ AND PASSED


CITY OF NEWPORT

ORDINANCE

OF THE

COUNCIL

NO. _

AN ORDINANCE IN AMENDMENT OF TITLE TEN OF THE CODIFIED ORDINANCES OF THECITY OF NEWPORT, RHODE ISLAND, REVISION OF 1994, AS AMENDED, ENTITLED,"VEHICLES AND TRAFFIC."

BE IT ORDAINED by the City of Newport:

SECTION 1. Chapter 10.20 of the Codified Ordinances of the City ofNewport, Revision of 1994; as amended, entitled, "Parking Generally,"is hereby further amended as follows:

Section 10.20.210 Meter Charges.

DELETE Paragraph C and E and ADD IN LIEU THEREOF the following:

"c.

"E ..

SECTION 2.ordinancesrepealed.


Except as otherwise provided in Paragraph D of thissection, the fee for the maximum parking time shall beone dollar and twenty-five cents($1.25) per hour, atincrements of twenty-five cents ($0.25) for twelve (12)minutes."

When at such time as the city permits the reservation of ametered parking space or spaces for a special event,construction work, or for any other reason deemedacceptable to the city, a flat fee of thirty dollars($30.00) per day shall be paid to the city for eachreserved metered parking space. Said flat fee shall notbe prorated based upon the number of hours said space isreserved within a twenty-four (24) hour period."

This ordinance shall take effect upon its passage and allor parts of ordinances inconsistent herewith are hereby


Communication # 4917/11Docket Date: October 26,2011

City of Newport

REQUEST FOR CITY COUNCIL ACTION

To:From:Date:Subject:Staff Presentation:

RECOMMENDATION:

,Mayor Stephenc. Wal~k& Meml}er~ 9-f the City CouncilEdward F. Lavallee, City Managtlff'October 19,2011Utility Line Installation - Pell School Project

Approve the request from the Newport School Department to grant as easement to pennit National Grid to install autility line to the site of the new Pell SchooL

BACKGROUND AND FINDINGS:

The planning and design for the new Pell School incorporates the installation of a power supply line from an adjacentutility pole to the School site via an underground conduit The plan also specifies a transfonner and pad on the Schoolproperty, National Grid has provided a sketch of the proposed installation, The National Grid plan has been reviewed bythe SchoolDepartment and is compatible with the overall project The cost associated with the utility line installation isassigned to the Pen School project

PREVIOUS LEGISLATIVE ACTION

FISCAL IMPACT_ Currently Budgeted (Account ) _ Requires additional appropriation _ No Fiscal Impact

SUPPORTING DOCUMENTSResolutionMemo from Superintendent of SchoolsUtility EasementNational Grid sketch

Finance Dept Review: Date By: _ (if applicable)

THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No .

RESOLVED: to approve the Grant of Easementallowing National Grid to installutilities for the new Pell Schoolproject at the site on Dexter Streetand the Mayor is authorized to signsaid easement agreement documents,upon review of the City Solicitor'soffice, on behalf of the City.

IN COUNCIL

READ AND PASSED


®NEWPORT PUBLIC SCHooLS

John H. Ambrogi, Ed.D.Superintendent a/Schools

15 Wickham Road· Newport, Rhode Island 02840·4232Tel 401.847.2100 ext. 212 • Fax 401.849.0170' johnambl'ogi@newpOJil'ischools.ol'g

October 19, 2011

Mr. Ed Lavalle, City ManagerCity ofNewport, Rhode Island43 BroadwayNewport, Rhode Island 02840·2799

Attachment: Grant of Easement WRI1361994

Dear Mr. Lavalle,

Newport Public Schools respectfully requests that the Newport City Council approvethe grant ofeasement requested by the Narragansett Electric Company for theproperty to be located at the site ofthe new Claiborne Pell Elementary School, 35Dexter Street, Newport, Rhode Island. The Grant ofEasement has been attached.

The easement has been reviewed by our architects and owners' representatives andwe request your approval to this important piece of our new school constructionproject.

ddr~y,~

f:o~ ~. :mbrOgi, Ed.D. .Superintendent of Schools

PCF:mgr

Providing Quality Education That Makes A Difference In Each Student 's Life

GRANT OF EASEMENT

CITY OF NEWPORT, a municipality organized, established and existing under Rhode IslandGeneral Laws § 45-1-1 et seq., as amended, ("Grantor") for consideration paid, grants to THENARRAGANSETT ELECTRIC COMPANY, a Rhode Island corporation having a principalplace of business at 280 Melrose Street, Providence, Rllode Island 02907, ("Grantee"), itssuccessorS and assigns, with Quitclaim Covenants, a perpetual right and easement as described inSection I below ("Easement") in, under, through, over, across, and upon the Grantor's land, asdescribed in Section 2 below ("Grantor's Land").

Section 1 - Description of Easement

The "Easement" granted by the Grantor to the Grantee consists of the perpetual right andeasement:

a) To install, construct, reconstruct, repair, replace, add to, maintain and operate anunderground distribution system ("Distribution System") for the distribution of electriccurrent to include a padmounted transformer, together with all the necessary wires,cables, conduits, handholes, pedestals, switches, anchors, guys, equipment, fixtures andappurtenances installed therein and attached thereto, in, under, through, over, across andupon the Grantor's land, as may from time to time be required for the purpose ofsupplying electric service to the Grantor's Land and the land of others adjoining theGrantor's Land;

b) To clear and keep cleared from time to time the portions of the Grantor's Land whereinthe Distribution System is located of such trees, shrubs, bushes, above ground and belowground structures, objects and surfaces as may in the opinion and judgment of theGrantee, its successors and assigns, interfere with the safe and proper operation of theDistribution System;

c) To make such excavation or excavations as may be reasonable and necessary toconstruct, reconstruct, repair and remove the Distribution System. But the Grantee shallproperly backfill any excavation and restore the surface of the Grantor's Land in as goodcondition as before the excavation was made; and

d) To pass over and across the Grantor's Land as reasonable and necessary for all thepurposes described in this Section.

Section 2 - Description of Grantor's Land

The' "Grantor's Land" consists of land situated on the southerly side of Dexter Sh'eet inthe City of Newport, County of Newport, State of Rl10de Island, designated as Lot 55, NewportTax Assessor's Map 5, being that certain tract or parcel of land conveyed to the Grantor by deedduly recorded with the Records of Land Evidence in Newport on December 30, 1952, in Book180, Page 400.

WR 11361994

49 NEWPRI OEN

Address of Grantee;Narragansett EL. 280 Melrose Street, Providence, RI 02907

After recording return to:Elizabeth Fresolonc

National GridServiccCompany,l.nc.

280 Melrose St.Providence, Rl 02907

Section 3 - Location of the Distribution System

The "Distribution System" shall extend in a general southerly direction from pole #5,which is located on the northerly side of Dexter Street, to the proposed padmounted transformer,which is to be located. within certain portions of the Grantor's Land, with an easement areaaround the padmounted transformer measuring fifteen (15) feet wide by fifteen (15) feet deep, asapproximately shown on a sketch attached hereto as "Exhibit A" and recorded herewith, copiesof which are in the possession of the Grantor and the Grantee herein. Final definitive locations ofsaid "Distribution System" shall become established by the installation and erection thereof bythe Grantee. Said Distribution System shall be located in a location on the Grantor's Landmutually satisfactory to the Grantor and to the Grantee and such location shall becomeestablishe.d by and upon the installation thereof by the Grantee. The Grantor, for itself, itssuccessors and assigns, covenant and agrees with the Grantee, for itself, its successors andassigns, that this Grant of Easement and the location of the Distribution System may Hot bechanged or modified.without the written consent of the Grantee, its successors and assigns,which consent may be withheld by the Grantee in its sole discretion.

Section 4 - Distribution System Ownership

It is agreed that the Distribution System shall remain the property of the Grantee, itssnccessors and assigns, and that the Grantee, its successors and assigns shall pay all taxesassessed thereon.

IN WITNESS WHEREOF, CITY OF NEWPORT has caused these presents to be signed by itspropel' officer for that purpose duly authorized this __ dayof , 20 II.

CITY OF NEWPORT

By:Its:

STATE OF RHODE ISLANDCOUNTY OF NEWPORT

In in said County on the day of , 2011, beforeme personally appeared the above named of CITY OFNEWPORT, to me known and Imown by me to be the party executing the foregoing instrument,and _ acknowledged said instrument, by _ executed, to be _ free act and deed,individually and in said capacity, and the free act and deed of CITY OF NEWPORT.

Notary PublicPrinted Name: __-:- _My Cominission expires:

WR 11361994

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LE<:lENO ___ NOT TO SCALE ~

!J <:onctooo._'1'i><l The exact location of said Facilities to be established bynatlonalgrid---- 2oC'......,....__.._

and upon the installation and erection of the Facilities ..1_..~..."'lho~_Q1"""""_~..,.;tlo_,e.>do

Now 1200A SeNice,-~ thereof. ~_"""IIo_l<.l$OV~'"

~~..c.........oolI.~"'~1..l .. _ ..'. N.wj>Ot'l School Dept--NOTE: TffiS SKETCH IS INTEl\T])ED FOR EASEMENT 04.S-P-1$"' ....~~~

3:S DexterSt_"""~.....:..........-<lt

...... ''''''..04PURPOSES, ONLY. ---- __ ::lo!o.........u

~60 w.__....,

Silvia, Kathy

From:Sent:To:

.Cc:Subject:

Lavallee, EdTuesday, October 25, 2011 2:06 PMCharles Y. Duncan ([email protected]); Harry Winthrop ([email protected]);Jeanne-Marie Napolitano ([email protected]); Justin [email protected]); Kathryn E. Leonard ([email protected]); Naomi Neville;Stephen C. Waluk ([email protected])FaY,Pat; Sciola, Raphe; Silvia, Kathy; Riccio, WilliamDocket Item #15 - Easement for Utility Line Installation

Mayor & CouncilDocket Item 15 request approval for an easement for National Grid to install a utility line to provide power for the newPell School. We have a sketch drawn by National Grid, but we would like more detail on the details of the contractfortheeasement, location of the line and transformer pad.

I request that this item be continued to the November meeting

1

To:From:Date:S\lbject:

Communication # 4929/11Docket Date: December 14, 2011

City ofewport

~QUESTFOR CITY COUNCIL ACTION. .- - ..•..' .'.,.- ,_., , _.. - - _ _. .. - _.. . -

MllyorStephen C,.waluk&.•.•• l\fell!~m.•.•.•• fft~he City CouucilEdward F. Lavallee, City Manager.,.!""

24.1I(lIIr Reside\ltial StiCker Parki\lg Petition - School Street, Church Street toMary Street .

Staff Presentation:

RECOMMENDATION:' ......-...,.'::'...,-:.•.'.,: •.:.-:.:........:,.,';.-.::-..,.:.,:":,,,<,,::,._.,<:.,--.-:

The p~tition for 24-hour residential sticker parking is attached for the Council's consideration. The petllion meets therequirement of a minimum of 65% of the resident households; however, the Interdepartmental Traffic Committee doesnot reCommend an amendment to the existing ordinances.

BACKGROUND AND FINDINGS:-':-,<',?}::!:,?:,--:' "':;:;:,:'::":-:'\-;:'.,';:--:--:- ... ':'.. :.-:-.-•...::.':": ..•.• :.?:--.--:::-",.: ....:,':

oli July 18, 20ll, a petition limn the residents of School Street, between Church and Mary Streets, was receivedrequ~sting the implementation of residential sticker parking 24 hours a dsy. The petition was forwarded to theErig;~eeting Division of ihePub'lic Services Department for review. The Engineering Division has advised that thei;mnlber'tifr6sjd,mt households represehted on the petition meets the minimum 65% required by City ordilill1ice.

ttle p'eHtiol! 'was· forwarded to the'·Inlerdepartmental Traffic Committee '(ITe) for review. and recommendation.Atfac~"d is.a tiiejhoran~llm fromthe City Engineer advising that the ITC has re"iewed the petition and that the rrc dpes.nol fec'ommell.d the requested 'change to the existing residential parking restrictions hased on the observations of the ITCas iist,;U ih'ei~in. . .

PREVIOUS LEGISLATIVE ACTION

FISCAL !,MPACT

_ .._' CufteritjyBuil!leted (Account -J) _ Requires additional appropriation l No Fiscal Impact

SUPPORTING DOCUMENTSOrdinanceITC,RecommendationPetition fer Designation of 24-hour Residential Sticker Parking dated July 18,2011Correspondence from Engineering Division advising that the 65% minimum requirement has been met

Finance Dept Review:

a~~~DEC 142011 J€'!'<./U;/O'["

(if applicable)

CITY OF NEWPORT

ORDINANCE

OF THE

COUNCIL

NO 0 _

AN ORDINANCE IN AMENDMENT OF TITLE TEN OF THE CODIFIEDORDINANCES OF THE CITY OF NEWPORT, RHODE ISLAND, REVISION OF1994, AS AMENDED, ENTITLED, "VEHICLES AND TRAFFIC."


SECTION 1. Chapter 10.32 of the Codified Ordinances of theCity of Newport, Revision of 1994, as amended, entitled"Residential Parking Program," is hereby further amendedas follows:

10.32.110 Designated Residential Parking streets.

A. The following streets are designated asresidential parking streets, daily, during thehours of six p.m. to six a.m.:

DELETE: "School Street, Monday to (andincluding) Friday (See Paragraph C)."

ADD IN LIEU THEREOF THE FOLLOWING:

"Sohool Street,Street, MondayParagraph C) ."

betweento (and

Mary Street and Touroinoluding) Friday (See

C. The followings streetsResidential parking,hours a day.

shall be designated fordaily, twenty-four (24)

DELETE: "Sohool Street, from six a.m. Saturdayuntil six a.m. Monday."

ADD IN LIEU THEREOF THE FOLLOWING:

"Sohool Street, between Mary Street and TouroStreet, from six a.m. Saturday until six a.m.Monday."

CITY OF NEWPORT

ORDINANCE

OF THE

COUNCIL

NO . ..,..",..._---;:,.,..(Page 2)

ADD: "School Street, between Church Street and MaryStreet."

SECTION 2. This ordinance shall take effect upon itspassage and all ordinances or parts of ordinancesinconsistent herewith are hereby repealed.

IN COUNCIL

READ AND PASSED


City Of NewportDepartment of Pllblic Services280 Spring StreetNewport, RI 02840

MEMORANDUM

TO: Edward F. LavalleeCity Manager

FROM: Eric J. Earls, PECity Engineer

DATE: November 30,2011

RE: ITC Review - School Street, from Church Street to Mary Street24-hour Residential Sticker Parking Petition

School Street, from Church Street to Mary Street, 24-hour Residential Sticker Parking Petition,reviewed at the ITC meeting ofNovember 15, 2011.

The members of the ITC observed the following:• Most ofthe properties on this roadway have adequate off-street parking• The cnrrent residential parking regulations require residential parking stickers:

o daily, during the hours of six p.m. to six a.m., and;o from six a.m. Saturday until six a.m. Monday

• The former Child and Family Service building is located on this roadway and wouldeffectively be without any parking if the residential requirement were increased to24-hour every day.

Based on these observations the ITC does not recommend revising the current residentialparking restrictions.

CITY OF NE'IiifPORT, RHODE ISLAND

PETITION FOR DESIGNATION OFRESIDENTIAL PARKING STREET

Print Name

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Note: To be filled in by person who secured the signatures on thispetition form and to be sworn to before a notary public. Failure to do sorenders. this form null and void.

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under oath make~ffidavit and say t~t the signers of the within petitiondid so sign the same in my presence.

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TO: Newport City Clerk

FROM: Marilyn McCarthy49 School Street

DATE: June 19,2011

RE: Petition for Designation of Residential Parking Street

Petition for 24 Hour Restricted Parking for School Street between Church Street and MaryStreet.

There are twelve signatures for residents of School Street. There are two tenants, Selina Muralloat 29 School and Susan Lutes at 40 School Street. Attached is a lease for Ms. Murallo and anelectric bill for Ms. Lutes.

I have renumbered the page counecting spouses who both signed to show them as one household.One signer has moved. I have deleted him from the list. (#6)

Mr. Brian Delaney signed on a copy of a petition I had left at his condo infoffiling him oftheeffort. It was signed in my presence and it is attached.

There is a change in ownership for 49 School Street. It is no longer owned by Poste Restante,Inc. The CUlTent owners are Gilbert C. Brunnhoeffer and Ml!l:ilyn G. McCarthy. This propertyis incorrectly listed as a two family resident. It is single family.

Two years ago, a petition was submitted for all of School Street, which had some irregularities.We were told by City Council to resubmit. We believe we have met all the criteria for therequest. Of 15 residents, we have 11signatures. Two units at 41 School are not occupied at thistime.

City Of NewportDepartment of Public Services280 Spring StreetNewport, RI 02840

MEMORANDiUM

TO: Joseph NicholsonActing City Manager

FROM: Eric J. Earls, PECity Engineer

DATE: January 4, 2012

RE: ITC Review - School Street, from Church Street to Mary Street24-hour Residential Sticker Parking Petition

School Street, from Church Street to Mary Street, 24-hour Residential Sticker Parking Petition,"reviewed at the ITC meeting of December 20, 20 II.

Several regular member ofthe ITC were unable to attend, however, Eric Earls, P.E. and FrancisMarinaccio, the City Engineer and Assistant City Engineer, respectively, were in attendance. Thefollowing citizens were also in attendance:

.. Michelle Drum, 25 School Streetm Marilyn McCarthy, 49 School Streetm Turner Scott, Attorney representing the owner ofthe former Child and Family Service

property

The primary concern of by Ms. Drum and Ms. McCarthy is that when Division Street (thenext street west of School Street) became designated as 24-hour residential parking, SchoolStreet received the majority of the non-residential parking previonsly using Division Street.

During our meeting the following points were discussed:.. We reviewed the overall parking scenario in the Historic Hill District and the specific

parking availability on this section of School Street (see accompanying figures).. Ms. Drum and Ms. McCarthy would be amenable to withdrawing their request for 24

hour residential parking on School Street if it were also removed from Division Streeto Ms. Drum and Ms. McCarthy would like to see an increase in the monetary penalty

associated with illegally parking in a "residential sticker only" parking location.. The City should increase the number ofsigns directing drivers to the municipal parking

lots in this neighborhood.. The petition that was presented is valid, and meets the current requirements to establish a

24-hour residential parking wne for this section ofSchool Street.

ITC Observations and Comments

e It is apparent that allowing 24-hour residential parking on certain streets will lead tonearby streets making similar requests. This will result in neighborhoods that are notvery accommodating to visitors and guests.

e Approving this petition could potentially result in similar petitions from residents onHigh Street, Mill Street, and other sections of School Street and Division Street.

e The residents of this block on School Street have met the requirements necessary toapprove the petition.

ITe Recommendation

The ITC recommends approving the petition based upon the applicants meeting therequirement necessary for approval.

However, the ITC makes this recommendation reluctantly as the policy of allowing blockby-block changes to the residential parking requirements bas created an atmospbere ofanimosity between residents living on street witb and withont 24-bour residential parking.As sucb, tbe ITC also recommends tbat tbe process for applying for and approvingresidential parking applications be revised. Allowing block-by-block cbanges to theresidential parking restrictions creates confusion and animosity. Future applicationsshould be made ou a larger scale, potentially entire neighborhoods.

Tbe other alternative is to eliminate 24-honr residential parking citywide. However, thenc has not researched the benefits and drawbacks of this program.

4 unit apt.4 off-street

spaces

1 unit1 off~street

space

Yankee Pedler InnNumerous off-street spaces

I#25

1 unit#29

1 unit

#311 unit

ITCREVIEW

FORMERCHilD AND

FAMILYSERVICE*

SCHOOL STREETRESIDENTIAL PARKING REVIEW

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REVISION DATE: I SCALE: I FIGUREJAN 2012 NTS 1.01

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SCHOOL STREET

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CITY OF NEWPORTDEPARTMENT OF PUBLIC

SERVICES

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AVAILABLE OFF STREETPARKING, NUMBER OFSPACES AND LOCATION

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* PROPOSED DEVELOPMENT WILLPROVIDE ADEQUATE OFF-STREETPARKING

PARKING SUMMARY KEY

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_Res24HourI - Res 6pm to 6am

No Pa-rking Anytime

~~b"(

Communication # 4938/12Docket Date: January 11, 2012

To:From:Date:Subject:

City ofNewport


Mayor Stepheu C, Waluk & Members of the Ci\y'~,Councii

Joseph J. Nicholson, Jr" Acting City Manage,;}~/ ,January 3, 2012 LNewport Substance Abuse Prevention Task Force (NSAPTF) -Contract forServices: NSAPTF Coordinator-Contract Period January 1-Juue 30, 2012

Staff Presentation:Applicant Presentation:

RECOMMENDATION:

The contract for personnel services for the Newport Substance Abuse Prevention Task Force Coordinator for the periodofJanuary 1, 2012 through June 30, 2012 is provided for the Council's consideration.


Staff members- of the Newport Substance Abuse Prevention Task Force (NSAPTF) are retained through contractualagreements to provide services for the various programs administered by the NSAPTF. The contract with Raymond D.Davis for the position of the NSAPTF Coordinator for the period of January I, 2012 through June 30, 2012 is enclosedfor the Council's consideration. The previous Coordinator, Brenna J. Bennett, has vacated the position as of December31, 2011 so the proposed contract will staff the position for the remainder of the current fiscal year.

PREVIOUS LEGISLATIVE ACTIONResolution 2011-121Resolutiou 2010-116Resolution 2009·101

FISCAL IMPACT

_ Currently Budgeted (Accouut_~~~ ---') _ Requires additional appropriation l No Fiscal Impact

Funding shall be from various StatelFederal Substauce Abuse Prevention Grants

SUPPORTING DOCUMENTSResolutionContractual Agreement

Finance Dept Review: Date By: _ (if applicable)

THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No ..

WHEREAS, the Newport Substance Abuse Prevention TaskForce (NSAPTF) conducts various communityprograms which are funded by grants, fundingfor which is administered by the City ofNewport; and

WHEREAS, the NSAPTF personnel staff are retained throughcontractual agreements between the parties andthe NSAPTF; and

WHEREAS, the contractual agreement for Raymond D. Davisfor Services as NSAPTF Coordinator for theperiod of January 1, 2012 through June 30, 2012is hereby submitted to the City for approval.NOW THEREFORE BE IT

RESOLVED: that the City of Newport approves the abovereferenced contract and the Mayor is authorizedto sign execute said contract, upon review bythe City Solicitor's office, on behalf of theCity of Newport.

IN COUNCIL

READ AND PASSED


Contractual Agreement BetweenThe Newport Substance Abuse Prevention Task Force

andRaymond D. Davis

forServices as NSAPTF Coordinator

The Newport Substance Abuse Prevention Task Force (NSAPTF), acting on behalf of the City ofNewport, hereinafter referred to as NSAPTF, and Raymond D. Davis, do hereby agree thatRaymond D. Davis shall provide consulting services as described below to the NSAPTF for theperiod 1 January 2012 to 30 June 2012.

Contact information for purposes of this contract is as follows:

Paul Cardoza Raymond D. DavisNSAPTF Chair NSAPTF Coordinator

141 Rhode Island Blvd.Portsmouth, RI 02871Phone: 401-682-2789

A. TASKS: The NSAPTF coordinator is responsible for communicating and facilitating themission of the NSAPTF throughout the community. The coordinator is the primary contactand resource for the community substance abuse prevention activities and programs. Theposition requires knowledge of substance use and abuse prevention and focuses on programimplementation and community awareness initiatives in order to minimize substance abuserisk factors and strengthen substance abuse prevention protective factors. The NSAPTFcoordinator works under the direction of the Executive Board of the NSAPTF.

1. Serve as liaison regarding substance abuse prevention and promote the development andexpansion of a cooperative, broad-based relationship with school and town leaders,public safety officers, mental health organizations, health care providers, religiousorganizations, the business community, the media, town residents and others.

2. Direct the collaboration ofthe NSAPTF with members ofthe community in order toexpand substance abuse prevention efforts through education, planning, and programimplementation.

3. Serve as the primary resource coordinator for the City of Newport's substance abuseprevention programs and activities.

4. Maintain on-going communication with the State of Rhode Island Department ofBehavioral Health Services in order to keep informed of all guidelines and requirementsto be implemented by the NSAPTF, and reports those requirements to the task force.

5. Attend all Rhode Island Department of Mental Health, Retardation and Hospitals(MHRH) and Department of Behavioral Services (DBHS) SAPTF Coordinators'meetings and training as required.

1

6. Attend monthly statewide task force meetings.

7. Coordinate, organize, and attend monthly NSAPTF meetings.

8. Present a monthly budget report in coordination with the Treasurer and an activity reportdetailing the progress ofthe task force in relation to the mission, goals and objectives, bylaws and needs assessment.

9. Assist in planning, coordination, of the NSAPTF activities and programs, including theRFP process. Develop, coordinate & distribute to NSAPFT members an annual time-linefor NSAPTF committees, events, and programs.

10. Collaborate with other community groups applying for substance abuse preventiongrants, when possible.

11. Manage the periodic community needs assessment process.

12. Enter program data into the Performance Based Prevention System (PBPS) as required bythe Rhode Island Department ofMHRH.

13. Assist in determining what risk factors are present in the community that may lead tosubstance abuse and researching and implementing cultural and programmatic solutions.

14. Submit annual budget for the continuation grant to the State of Rhode Island and theannual request to the City ofNewport for the 20 percent match required for the grant,inform NSAPTF members regarding funding threats and/or opportunities.

15. Purchase equipment and supplies and place community awareness and public relationsadvertisements as required by the administration of the NSAPTF, within budgeted limits.

16. Make referrals or resources available to commnnity members when possible.

17. Apply for grants as needed or directed by the NSAPTF.

18. Outreach to the community to increase awareness, support, and active membership in theNSAPTF.

19. Perform other related duties and responsibilities as required and assigned.

B. DELIVERABLES: Products to be delivered by the NSAPTF coordinator shall include butnot necessarily be limited to the following:

1. Monthly activity and budget reports.

2. Attendance at NSAPTF Executive Board, monthly NSAPTF meetings, and othercommittee meetings.

3. Prepare an annual report for review by the NSAPTF Executive Board and submission tothe Newport City Council no later than September 15 of each year.

4.

5.

C. SUBCONTRACTORS: Use of subcontractors is authorized under this contract.

D. CONTACT AND COMMUNICATIONS

2

1. The NSAPTF coordinator reports to the NSAPTF Executive Board.

2. The NSAPTF coordinator will meet on a monthly basis with the NSAPTF's ExecutiveBoard, except that some meetings may be cancelled or added at the mutual agreement ofthe NSAPTF Chair and the coordinator.

3. The NSAPTF coordinator will maintain regular contact with NSAPTF's Chairperson,NSAPTF members and other key people via telephone, e-mail, mail, and fax.

TERMS OF WORK AND PAYMENT

1. The SPF grant manager position is a part time position (20 hours a week for 24 weeks).The hourly rate ofpay is $26.00 per hour.

2. Total payment for this six month contract shall not exceed $12,480.00. Payment subjectto availability of funding.

3. The NSAPTF coordinator is responsible for scheduling his time and activity; the positionrequires a flexible work schedule that may include some evening and weekend work.

4. The NSAPTF coordinator is a consultant and is responsible for employment related taxes.

5. This position is not eligible for benefits.

6. The NSAPTF coordinator will bill at the end ofeach month, January 2012 through June2012, for hours worked.

E. CONTRACTUAL PERIOD: This contract shall be in effect for the period January 1, 2012through June 30, 2012.

F. FUTURE CONTRACTS: This contract covers a 6 month period. The NSAPTF andRaymond D. Davis may decide to enter into a new contract for NSAPTF coordinatorconsultation services in the future, but this contract does not obligate either party to continuethe relationship in the future.

Paul Cardoza, ChairNewport Substance Abuse Prevention Task Force

Raymond D. Davis

Stephen C. WalukMayor, City ofNewport

Date

Date

Date

3

) )THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

WHEREAS, the Newport Substance Abuse Prevention TaskForce (NSAPTF) conducts various communityprograms which are funded by grants , fundingfor which is administered by the City ofNewport; and


WHEREAS, the contractual agreement for Brenna J. Bennettfor Services as NSAPTF Coordinator for theperiod of August 8, 2011 thr¢ugh June 30, 2012is hereby submitted to the City for approval.NOW THEREFORE BE IT

RESOLVED: that the City of Newport approves the abovereferenced contract and the ~ayor is authorizedto sign execute said contract, upon review bythe City Solicitor's office, on behalf of theCity of Newport.

IN COUNCIL

READ AND PASSEDAugust 24. 2011

Silvia

THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No.2.R;I,9.~.116..

WHEREAS, the Newport Substance Abuse Prevention TaskForce (NSAPTF) conducts various communityprograms which are funded by grants, fundingfor which is administered by the City ofNewport; and


WHEREAS, the contractu~l agreement for Brenna J. Bennettfor Services as NSAPTF Coordinator for theperiod of July 1, 2010 through June 30, 2011 ishereby submitted to the City for approval.NOW THEREFORE BE IT

RESOLVED: that the City of Newport approves the abovereferenced contract and the Mayor is authorizedto sign execute said contract, upon review bythe City Solicitor's office, on behalf of theCity of Newport.

IN COUNCIL

READ AND PASSED

July 28, 2010

THE CITI OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No. 2009,,101

WHEREAS, the Newport Substance Abuse Prevention TaskForce (NSAPTF) conducts various communityprograms which are funded by grants, includingthe Strategic Prevention Framework (SPF) grant,from various state and federal agencies,funding· for which is administered by the Cityof Newport; and


WHEREAS, said contractual agreements for the period ofJuly 1, 2009 through June 30, 2010 are herebysubmitted to the City for approval as follows:·David Roderick for Services as NSAPTFCoordinator; David Roderick for Services as SPFGrant Coordinator; Ray D. Davis for Services asSPF Grant Manager; and W. Bradley CrowtherConsultants LLC for Services as SPF GrantEvaluator. NOW THEREFORE BE IT

RESOLVED: that the City of Newport approves the abovereferenced contracts and the Mayor isauthorized to execute said contracts, uponreview by the City Solicitor's office, onbehalf of the City of Newport.

IN COUNCIL

READ AND PASSED

July 22, 2009

Communication # 4939/12Docket Date: January 11,2012

City ofNewport



Staff Presentation:

Mayor Stepheu C. Waluk & Members of the City CquncilJoseph J. Nicholson, Jr., Acting City Mauager . iJ'.!December 20, 2011 fReorganization of Supervision of Water Treatment'Plants - Assistant WaterTreatment SuperiutendeutJnlia A. Forgue Director of Utilities

RECOMMENDATION:The Director of Utilities reconunends the formation of a new supervisory position of Assistant Water TreatmentSuperintendent with a change to the ordinance Chapter 3.12.020. A plan for the reorganization of staffing of the WaterTreatment Plants has been developed with input from AFSMCE Local 911. There is no overall change in the number ofstaff for the Water Treatment Plants.

BACKGROUND AND FINDINGS:The City is a Public Water Supplier licensed by the Rhode Island Department of Health (RlDOH). As a Public WaterSupplier all distribution staff and treatment plant operators are required to be certified in accordance with and theRlDOH Rules and Regulations for mandatory certification established in accordance with Rhode Island General LawChapter 23-65. Newport is required to treat and supply drinking water that is under the supervision of a Superintendentor Assistant Superintendent who each have a Grade 4 certification. The Supervisor for the Water Treatment Plants andthe Supervisor for Distribution and Collection both maintain Grade 4 certification.

With respect to the staffing of the water treatment plants, in the past the Supervisor and the Foreman at each facilitymaintained Grade 4T (Treatment) certification. Due to retirements over that past few years, the only Grade 4T operatorcurrently on staff is the Water Quality Production Supervisor, Charlie Peckham. The Director of Utilities, Supervisor ofthe Treatment Plants, Human Resources Administrator, City Solicitor and the President of AFSCME Local 911 workedcollaboratively on a plan to reorganize the staffing at the water treatment plants to provide the required supervision. Thereorganization does not change the number of full time employees. The reorganization includes the elimination of theWater Treatment Foreman positions and replacement with the Assistant Water Treatment Superintendent position and anadditional Water Treatment Plant Operator. The reorganization is illustrated on the attached chart. The Assistant WaterTreatment Superintendent will be a supervisory position requiring a Grade 4T certification. The draft job description isprovided as an attachment. The funding for the new position is included in the personnel costs incolporated in the newrates per PUC Order- Docket 4243.

Staff recommends the reorganization to provide the necessary assistant to the Water Quality Production Supervisorwhich will also allow the Supervisor to conunit the needed attention to the work associated with the upcomingimprovements to the Water Treatment Plants.

PREVIOUS LEGISLATIVE ACTIONnJa

FISCAL IMPACT..1L Currently Budgeted (Account 15-2222&2223-50001) _ Requires additional appropriation _ No Fiscal Impact

SUPPORTING DOCUMENTSProposed Ordinance AmendmentStaffing Chart for Water Treatment PlantsDraft Job Description - Assistant Water Superintendent

Finance Dept Review: Date By: ....).."''''''' _ (if applicable)

CITY OF NEWPORT

ORDINANCE

OF THE

COUNCIL

NO. _

AN ORDINANCE IN AMENDMENT OF TITLE THREE OF THE CODIFIED ORDINANCES OF THECITY OF NEWPORT, RHODE ISLAND, REVISION OF 1994, AS AMENDED, ENTITLED,"PERSONNEL."


SECTION 1. Chapter 3.12.020 of the Codified Ordinances of the City ofNewport, Revision of 1994, as amended, entitled, "City Manager tomaintain specifications - Enumeration of classes," is hereby furtheramended as follows:

CLASSIFICATION PLANEXECUTIVE, ADMINISTRATIVE AND PROFESSIONAL EMPLOYEES

ADD:

CLASS TITLE

UAssistant Water Treatment Superintendent

GRADE

7"

SECTION 2.ordinancesrepealed.

IN COUNCIL

This ordinance shall take effect upon its passage and allor parts of ordinances inconsistent herewith are hereby

READ AND PASSED


NEWPORT WATER DIVISION

WATER TREATMENT PLANT

STAFFING PLAN

DECEMBER 2011

CURRENT Staffing - 19 Positions

Treatment

Supervisor

I

Foreman ForemanStation 1 Lawton Valley

8-Water 8-WaterTreatment TreatmentOperators Operators

PROPOSED Staffing - 19 Positions

Treatment

Supervisor

IAssistant Water

Treatment

Superintendant

II I

Station 1 Lawton Valley

9 - Water 8 - Water

Treatment TreatmentOperators Operators

Job Title:Department:Salary Level:Job Code:

City of Newport, Rhode IslandClassification Description

Assistant Water Treatment SuperintendentUtilities8-07B

POSITION PURPOSE:

The purposes of this position are to assist in the management of the operation of the City's watertreatment plants and other related facilities to produce a high quality water product in the most costeffective manner to meet or exceed regulatory requirements and adopted operating standards. Thework involves assistance to the Water Treatment Superintendent in planning, directing and schedulingoperations and assignments; monitoring SCADA systems; assist in monitoring the results achieved;assist in developing, implementing and monitoring quality assurance testing and quality controlprocedures; assistance with facility licensing and regUlatory compliance; keeping, analyzing, andreporting operating information; and to assist in the preparation of operating and capital budgetrequirements. The Assistant Water Treatment Superintendent is responsible for the management,operation and maintenance of water supply treatment facilities in the absence of the Superintendent.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential functions/duties and/or responsibilitieslisted below are intended only as illustrations of the various types of work that may be performed. The omissionof specific statements of duties and/or responsibilities does not exciude them from the position if the work issimilar,' related or a logical assignment to the position.

Assists in the operations of the City's water supply, treatment plants and related facilities andassigned personnel to meet operating efficiency, PUC and other requirements; assists in developingand implements programs to achieve these objectives; identifies and assigns priorities for thepreventative and routine maintenance tasks; is responsible for the management, operation andmaintenance of water supply treatment facilities in the absence of the Superintendent requiringdirection of Plant activities and task assignments to water treatment operations and laboratorypersonnel; may be required occasionally and personally to operate facilities and equipment.

Reviews the operations of the treatment facilities, testing laboratories and monitors test results;directs and schedules personnel; instructs subordinates regarding water sample tests, samplingiocations, changes in plant operations based upon laboratory test results and other technicalinformation.

Ensures an adequate supply of safe potable drinking water to maintain a minimum of at least 20 psi atall points in the distribution system under normal operating conditions.

Compiles information; analyzes results; prepares maintenance, operations, regulatory compliance andother reports; uses general and specialized computer systems, office automation and specializedapplications, and computer controlled facilities and equipment.

Manages assigned personnel; administers operative collective bargaining and other agreements;advises appropriate managers of required contract and other changes to control operating costs,

Assistant Water Treatment SuperintendentDepartment of Utilities

Page 1 of 4Rev: 8/2011

improve service effectiveness and quality, and increase efficiency.

Expends funds within approved appropriations; may prepare materials, equipment and other bidspecifications.

Meets with managers, subordinates and others to resolve operating problems; meets and confers withvendors; administers materials supply and other contracts.

Other Functions:

Assists in the instruction to staff in operating methodologies and the implications of required and otherchanges in materials, procedures and practices; provides staff training and development; assists inmonitoring licensing requirements and providing for appropriate staff licensing and certification.

Recommends changes to improve the implementation of water treatment methods and appliedsciences.

Performs similar or related work as required, directed or as the situation dictates.

SUPERVISORY RESPONSIBILITIES:

Supervision Received: Works under the general direction of the Water Treatment Superintendent as amember of the utilities management team; responsibilities are managed according to prescribedindustry standards, professional practices and according to applicable laws and regulations; is subjectto review and evaluation according to the City'S personnel plan.

Supervision Given: Regularly supervises and confers with laboratory personnel and other staff andcontractors; reviews their work, the results achieved, and the associated programs, projects andactivities.

Supervision Scope: Requires occasional supervision and exercises substantial discretion, judgmentand initiative to achieve proscribed requirements; supervises directly and through others; isresponsible for the supervision and performance of all people and systems within the operating unitsunder his/her direction and control.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essentialduty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

Education, Training and Experience:

An Associates Degree in biological sciences with four (4) years as a Grade 3T Operator (or higher); ora Bachelor's Degree in biological sciences and two (2) years as a Grade 3T (or higher); or at least15years employment at a RI Public water supply treatment facility of Class 3T (or higher) and thepossession of a Grade 3T Full Certification with five (5) years employment experience as a Grade 3T(or higher) supplemented by a minimum of 14 course credits in biological science.



Knowledge, Ability and Skill:

Know/edge: Maintain a thorough knowledge of the City's water supply, treatment and distributionsystems including reservoirs, treatment facilities, pumping stations, SCADA systems, distributiontechnologies used by the City, related standards, training requirements, and implementation policies,procedures and practices.

Ability: To apply strong technical knowledge of pumps, hydraulic capacities, water treatmentstandards and practices, operations and maintenance requirements; accurately and clearly explainwater supply, treatment, distribution and conservation issues, ramifications and implementationstatus; anticipate facility upgrade, maintenance and operations requirements; ability to manage,operate and maintain water supply facility in the absence of the Water Treatment Superintendent.

Skill: Good conceptual, analytical, and bUdgetary skills; use and application of all the abovereferenced regulations, technologies, policies, procedures, tools and equipment.

CERTIFICATES, LICENSES, REGISTRATIONS:Must be certified as a Grade 4 Rhode Island Water Treatment Plant Operator or be able to attain theState's Grade 4 Treatment certification within one (1) year after appointment by testing or reciprocity;and must possess a valid driver's license. If however the Rhode Island Grade 4 Treatment certificationhas not been achieved within the one year period the City, at its sole discretion upon presentation ofdocumentation by the individual which the City deems to exhibit satisfactory progress in obtaining saidcertification, may extend the time period to obtain the Rhode Island Grade 4 Treatment certification

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be metby an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions.

The work is primarily of an intellectual nature; is frequently required to walk, stand, sit, and talk orhear; use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands andarms; ability to operate equipment, facilities and automated systems efficiently; must occasionally liftand/or move objects weighing up to 50 pounds such as chemicals, and other objects such as a fullbriefcase, books, computer equipment, supplies, etc; close up vision and the ability to adjust focusacross a large room or area; intellectual and mental acuity to perform conceptual and detailedtechnical work; contacts involve a broad spectrum of issues and must be dealt with appropriate totheir meaning and circumstances; administrative and technical work related to water acquisition,treatment and distribution systems, and other related technologies.

WORK ENVIRONMENT: The work environment characteristics described here are representative of thosean employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.

Performs work primarily in office, laboratory and water treatment plant conditions; portions of thetreatment plant may not be accessible to the physically challenged; is required to personally inspectall facilities under his/her direction and related operating conditions; is frequently exposed tohazardous chemicals and seasonal weather conditions.



Must understand regulatory requirements and water infrastructure operating procedures to satisfyrequirements.

Inspects facilities, job sites, operations, equipment, testing procedures and other operations asnecessary to provide appropriate direction, instruction, and to verify that water quality infrastructure isoperated consistently to meet or exceed regulatory standards; may be required to work in confinedlocations.

Interacts verbally and in writing regarding technical matters with other managers, committees,professionals external to City government, subordinates, office staff; vendors, and others;occasionally communicates with the City's water customers; most information is subject to publicdisclosure, but must be appropriately stated to factually communicate circumstances, but not causeundue alarm; communicates in person, over the telephone and through two way radiocommunications equipment.

Errors in judgment and in administering the City's water treatment systems and human resources canresult in higher than necessary operating costs, financial loss, the disruption and/or poor quality ofrelated potable water services, and impose expenses recovering from errors.

STATEMENT OF DESCRIPTION: This job specification does not constitute an employment agreementbetween the employer and employee. It is used as a guide for personnel actions and is subject to change by theemployer as the needs of the employer and requirements of the job change.




City of Newport



Staff Presentation:

Mayor Stepheu C. Waluk & Members ofthe cAl~councilJoseph J. Nicholson, Jr., Acting City Manager!j1December 19, 2011 IProposal Award-#12-028 Design Consultant Support for Rhode Island Department of Health (RIDOH) for Design-Build Newport Water Treatment PlautsJulia A. Forgue Director of Utilities

RECOMMENDATION:The Department of Utilities, Water Division recommends the award of a contract for Engineering Services for theDesign Consultant Support for the Rhode Island Department of Health (RIDOH) to Wright-Pierce, Providence, RI forthe not to exceed fee of $171,000.00. Funding for this project will be provided from the Water Fund's CapitalImprovement Program.

BACKGROUND AND FINDINGS:In order to proceed with a Design - Build (DB) procurement, the commitment from the RIDOH was required for thephased design approach for submission and approval. One of the RIDOH's major concerns was committing to atimeframe for the review process due to their current staffing. PI,ior to issuing the Request for Proposals (RFP) for theDB project, the commitment of up to $200,000 for a design consultant to assist the RIDOH with a timely review processwas offered and accepted. RIDOH agreed to language that was included in the RFP for the Improvements to the WaterTreatment Plants to clarify the phased design review process of a DB approach to be followed in order for the City andthe DB Contractor to capture the time and cost benefits of a DB procurement. The City Council at their October 26, 20 IImeeting approved a Memorandum of Understanding (MOU) with the Rhode Island Department of Health (RIDOH) toprovide professional support for the Office of Drinking Water Quality for the technical review of the design submittalsfor the new Lawton Valley Water Treatment Plant and the improvements to the Station I Water Treatment Plant in orderto maintain the project schedule. The City committed to funding up to $200,000 for a design consultant to assist theRIDOH.

In accordance with the MOU, the Water Division issued the Request for Proposals (RFP) for the Design ConsultantSupport as approved by the RIDOH. Two (2) proposals were received on November 29, 20 II. The proposals wereforwarded to the RIDOH for review and recommendation of award. The RIDOH Office of Drinking Water Quality staffevaluated the proposals in accordance with the criteria presented in the RFP. The RIDOH recommends award of acontract to provide design consultant services for the City's DB project to Wright -Pierce. The term of the designconsultant support services will be concurrent with the DB project to have the water treatment plants in operation byDecember 31, 2014

PREVIOUS LEGISLATIVE ACTIONResolution No. 2011-146 - RIDOH Memorandum of Understanding

FISCAL IMPACTl Currently Budgeted (Account 15-500-2223-50440 Activity Code 152320) _ Requires additional appropriation_ No Fiscal Impact

SUPPORTING DOCUMENTSResolutionProposal TabulationRIDOH- Memorandum of UnderstandingRIDOH Proposal Evaluation Report, December 19, 2011Draft Contract (includes Exhibits for Scope of Services, project schedule, fee schedule)Corporate Information

Finance Dept Review: Date By: (if applicable)

THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No .

RESOLVED: that the Contract for EngineeringServices for Design ConsultantSupport for the RI Department ofHealth (RIDOH) for Design BuildWater Treatment Plants Project(#12-028) between the City ofNewport and Wright Pierce, ishereby approved at a cost not toexceed $171,000.00 and the Mayoris authorized to execute saidContract and Agreement, on behalfof the City, subject to favorablereview by the City Solicitor.

IN COUNCIL

READ AND PASSED


Tabulation of BID # 12-028DESIGN CONSULTANT SUPPORT FOR HEALTH

FOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTSPROJECT(Utilities)

The following firms have submitted packages:

• Wright-Pierce, Providence, RI 02903• Maguire Group, Providence, RI 02905

Bid Closed: 29 Nov 2011

MEMORANDUM OF UNDERSDTANDING~etween

Rhode Island Department of HealthOffice of Drinking Water Quality

AndCity of Newport, Rhode Island

Term: November 1, 2011 - December 31,2014

"RTOEPT OF HEALTH

~lr\1 10 2011

OFFICE OF llfg!~!Q~TER QUALITY---,..~

Purpose:The pUlpose of this memorandum is to formalize the partnership between the Rhode Island

Department of Health Office ofDrinking Water Quality (HEALTH) and the City ofNewport,

Rhode Island in relation to the procurement of a Design Consultant who will be paid by the City

ofNewpOit and who will assist HEALTH with the engineering plan review process for the City

of Newport Water Division DB project for its water treatment plants. The total amount to be paid

by the City for the Design Consultant shall not exceed $200,000.00 over the term of the City's

project. This collaboration will support HEALTHs mission ofpreventing disease and protecting

and promoting the health and safety of the people of Rhode Island by providing the means for an

expedited review and approval process of the City ofNewport's extensive Public Water System

improvement project.

Responsibilities:

Rltode Island Department ofHealtltHEALTH will perform all responsibilities required as the Regulatory Agency which include but

are not limited to:

1. Assist the City of Newport in the RFP process by providing language required by

HEALTH for Sectiolllll. Scope ofServices, Sectioll IVRespollse. to RFP and Section V.

Selection process alld criteria.

2. Provide a Proposal Review/Selection Committee to review all proposals submitted in

response to Project # R11592010 entitled Newporl Water Division Water Treatment

Plant DB Project Construction Review";

3. VeritY all relevant professional experience and certifications required of the chosen

Design Consultant to complete the project Scope of Work as defined in the related RFP

and final contract;

4. Make a determination regarding the selected proposal for the award of a contract to thewinning bidder by November, 28, 2011;

5. Maintain regulatory oversight for project compliance and approval of project plans and

specifications submitted to Health in accordance with the Rules and Regulations

Pertaining to Public Drinking Water [R46·13·DWQ);

6. Provide expedient and appropriate project approvals required for the City ofNewport

to release funds for payment of related goods and services including pay requests

submitted by HEALTHs project Design Consultant;

7. Review and approval ofproject reports and supporting documentation submitted to

HEALTH by the Design Consultant; and

8. Exercise professional judgment in review of HEALTHs Design Consultant work and

notify the City of Newport of the identification of problems that could affect quality or

quantity ofpublic water supplies and/or endanger public health.

9. Provide an affidavit that the transaction is an "arm's length" transaction, between

parties who are unrelated and unaffiliated; there are no agreements,

understandings or contracts between the patties that have not been disclosed;

and no parties will receive any funds or commissions that have not been

disclosed.

10. Endeavour to perform the engineering plan review processes as efficiently and

responsively as possible without guarantee to deadlines or timelines outside of

the Department's usual authority

City ofNewportDepartment ofUtilities, Water Division will:

1. Develop, submit to HEALTH for review and approval, and issue an RFP for purposes

of requesting proposals for services ofa Design Consultant to assist HEALTH with

construction inspection responsibilities related to Project # RIJ5920JO entitled

2

Newport Water Division Water Treatment Plant DB Project Construction Review" as

outlined by HEALTH in the associated Scope of Services.

2. Develop and submit to HEALTH for revicw and approval a contract agreement for

Design Consultant services in accordance with the associated RFP to be provided by

the winning bidder;

3. Award contract for Design Consultant services in an amount not to exceed $200,000

as outlilled in the associated RFP according to HEALTHs Proposal Review/Selection

Committee recommendation.

4. Provide an affidavit that the transaction is an "arm's length" transaction, between

parties who are unrelated and unaffiliated; there are no agreements,

understandings or contracts between the parties that have not been disclosed;

and no parties will receive any funds or commissions that have not been

disclosed.

5. Assign a Newport City Water Division representative(s) with decision-making ability

to participate in on-site project inspections and review of documentation required to

verify compliance with all the Rules and Regulations Pertaining to Public

Drinking Water [R-46.13.DWQ], the Rules and Regulations Pertaining to the

Drinking Water State RevolVing Fund [R46-l2.8-DWSRF], the Rules and

Regulations Pertaining to the Certification ofPublic Drinking Water Supply

Treatment and Public Water Supply Transmission and Distribution Operators

[R23-65-DWQ], HEALTH, Office ofDrinking Water Quality policies and

The State of Rhode Island General Laws § 46-13-4 (hereinafter referred to in

total as all "Applicable Standards, Rules and Regulations");

6. Exercise professional judgment and notilY HEALTH of the identification of

problems that could affect quality 01' quantity of public water supplies and/or

endanger public health;

3

7, Take appropriate con'ective actions when recommended by HEALTH and/or

HEALTHs Design Consultant;

8, Provide expedient payment for related goods and services including pay requests

submitted by HEALTHs Consultant.

9, Schedule regular and timely meetings with HEALTHs Design Consultant as required

to ensure the completion of the requirements of this project as defined in approved

plans and specifications; and

10. Accurately prepare and maintain all required records, reports and project

documentation for review by HEALTH and/or HEALTHs Design Consultant.

Signatures of Agreement:

Date

City of Newport, RI

Date

::4~B/II

/ /"'->'-"-''---------,D=-a-,t-e-

u·.,.-",RM:

Rhode Island Department of Health

~44i0/:f0f~ Date

·AR\.'t>)2<~, \\6x/\\Date

--..u..,I/f-'l:uy//._-'7 Date

4

P~'Pll.l1lll_ftflt-;q.ftlt!tir~h

Thr_~t!I;~p'to:!H~iI

"'piji'i'I~.i~il~', ~t-,Qi.9i}ij,~-qf)7

lTV: 111~'1M.h._aJih;rL~.;l:v

December 19, 2011

TO: Julia Forgue, PEDIrector of Utilities

From: Steven Bou<jreauOffice of Drinking Water QUllllty

Subject:

proPos~ri~~:~r:i~~~~~~~~n~;~(~;~gjrs:M1\guire group, Providence, RI 02905

A technical revlllW commlt!ee (r~C) was fOrmed to evaluate the proposals comprised ofHEALTH Staff. ThE! committee mllmbers ii1re;

\ill SL,lS!lnRablQeauPE, Principal Sanitary Engineer, Office of Drinking Water Quality,RIDOH.

b) Robert Schultz PE, Sr. Sanilary El'lglneer,Offlce of Drinking Water QualitY, RIDOH,and .

c) Gal)' Chopanlan PE, Sr. SanltatiOl'l Engineer, office of Drinking Water QUality,RIDOH

Steven Boudreau Community Development and Training specialist, Office ·9f DrinkingWaler Quality, RfDOH Is the non-voting TRC Chair.

Each TRC membllr was provided With a COpy of eaoh bid, gl,lidellnes for bid review and areview summary sheet on Deoember 2,2011. Each mem/:>erconducted an IndependentreView of eaoh I;llclill accordance With the technical review elements contained in theRequest for Proposals.

1

The TRC met on December 9,2011 at 11 :30 a.m., following their independent review, todiscuss the reviews and reach consensus on the selected vendors.

2. Project BackgroundThe City of Newport Is awarding a design build contract for water treatment plantprojects, The scope of the project includes the replacement of the Lawton Valley WaterTreatment Plant in Portsmouth, RI and significant improvements to the Station 1 Plant inNewport, RI. Both plants will remain in operation during the design build project. Thecity has secured the services of COM to serve as city Advisor for project delivery of thewater treatment plants improvements.

3. Proposal RequirementsEach bidder was required to submit a proposal exhibiting the following criteria:

Criteriaa. Vendor Qualifications

b. Comprehensive Listing ofSimilar Projects

c. Quality ofProposal

Total Possible Tec1mical Points

d. CostTotal Possible PointsTotal Reviewer Points

The Criteria were further defined as follows:

a) Written Proposal consisting of:• executive summary• organization and staffing qualifications• previous experience

Max Point Value25 points

30 points

25 points

80 points

20 points100 points

b) Cost Proposal:• Include a not to exceed fee scheduie, identifying each distinct task of the Scopeof Work with hours, labor category, hourly rate, and markup. All printing and othermiscellaneous costs shall be included in the total not to exceed fee.

4. Discussion of the Technical Review CommitteeAll members of the TRC were asked to individually score the written evaluation. Pleasesee below for additional information. Average Scores are presented.

2

Technical Proposal Required Elements Maguire Group Wright·Pierce

Vendor Qualifications 20 23.33Comorehensive Listing of Similar Proiects 20 25Qualltv of Work Plan

. -----22 21.66

Points - Technical Proposal 62.0 69.99

Points - Cost Proposal 20 16.12

Total Points Awarded 82.0 86.11

Narrative - Technical Proposal Elements

The technical proposal scoring consists of a maximum of 25 possible points for vendorqualifications, 30 possible points for comprehensive listing of similar projects, and 25possible points for the quality of the proposal. The following summarizes the TRCcomments by bidder.

The TRC awarded a total 62 points out of an available 80 points to Maguire Group. Theproposal adequately addressed the company's an understanding of the scope of workoutlined in the RFP and evidenced further understanding of the State Revolving Fundand Davis Bacon Act as well as a familiarity with this project from an engineeringperspective. Though the project approach was good it did not offer the same depth ofspecifics in terms of meeting details and construction project tracking as the alternatebidder. The locai office was viewed as an added value.

Wright-Pierce was awarded a total of 69.99 out of an available 80 points. The proposaloutlined a strong financial background and good staff with strong qualifications. Thelocal office and use of web sharing of data through an FTP site were viewed as anadded value. The TRC was impressed with the proposals review of several similardesign projects and familiarity with this project in particular from an engineeringperspective. The project approach was impressive reflecting allotted time for monthlymeetings.

5. Cost Proposal Review and NarrativeThe RFP required vendors to score a minimum of 60 out of 80 available points duringthe technical review to warrant further evaluation of the cost proposal. All proposals metthat requirement and were evaluated for cost with a potential of 20 additional points tobe awarded.

The awarding of points for cost proposals was awarded based on the following equation:Cost =(lowest cost I this cost x 20).

3

Maguire Group was awarded 20 points for the cost proposal with a not-toexceed cost of $137,819.90. This cost represents an allotment of 1040 hours basedon the approximate expected work schedule provided in the RFP, or $132.52 perhour.

•• Wright·Pierce was awarded 16.22 points for the cost proposal with a not-to-exceed cost of $171 ,000.00. This cost represents an allotment of 1,338 hours or$127.80 per hour. If revised for the approximate schedule of 1040 hours as providedin the RFP the costs Is $132,912 or $4,907.90 less than the opposing bidder,

6. RecommendationThe TRC recommends that a contract to complete the work outlined in RFP Proposal #12-028 be awarded to Wright·Pierce who received 86,11 out of 100 possible points.

cc: June SwallowSusan RabideauRobert SchultzGa,y Chobanlan

Encls: Commillee Evaluation Spreadsheels with oommentsMastar Evaluation Spreadsheel

4

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CITY OF NEWPORT, RHODE ISLANDCONTRACT AND AGREEMENT

THIS AGREEMENT, made this _ day of in the year 2012, by and

between the City of Newport, herein called the "City", party of the first part acting herein

through its Mayor, and Wright - Pierce. hereinafter called the "Consultant", party of the second

part;

WITNESSETH: That the palties to these presents each in consideration of the

undertakings, promises and agreements on the part of the other herein contained, have

undertaken, promised and agreed, and do hereby undertake, promise and agree, the party of the

first patt itself, its successors and assigns, atId the party of the second part for itself and heirs,

executors, administrators, successors and assigns as follows:

J. CONTRACT INCLUDES

The Consultant shall furnish all labor, materials, unless specifically excluded, equipment andservices for providing Engineering Services for Design Consultant Support for HEALTH forDesign-Build project for improvements to Newport's Water Treatment PlatIts and allappurtenatlt work as defined in the Request for Proposals # 12-028, Exhibit "A" and the Scope ofWork submitted by the Consultant to the City, Exhibit "B". Consultant will provide services in atimely, thorough, workmanlike and substantial manner, in every respect to the reasonablesatisfaction and approval of the Director of Utilities, in the manner and within the timehereinafter limited, and in accordance with the Notice to Bidders, Request for ProposalsEngineering Services for Design Consultant Support for HEALTH for Design-BuildNewport Water Treatment Plants, Project- #12-028, and Proposal dated November 29, 2011submitted to the City by the Consultant, which together constitute the Contract Documents andthe Contract Documents are hereby made a part of this Agreement as fully as if the satne wererepeated at length herein. Change Orders issued hereafter, and any other amendments executedby the City and the Consultant, shall become and be a part of this Agreement.

n. RATE OF PROGRESS AND TIME OF COMPLETION

The Consultant shall commence work under this Contract promptly upon receipt of writtennotification frol11 the City to do so. As indicated in the RFP the Consultant shall perform thescope of services of this contract under the sole direction frOlll the Rhode Island Depat·tment ofHealth, Office of Drinking Water Quality (HEALTH). The Consultant shall complete the workto the reasonable satisfaction of HEALTH and the City .. The Consultant is not responsible fordelays caused by City or HEALTH's review, beyond that incorporated in the Scope of Work,changes to the Scope of Work, or other delays beyond the Consultant's control. The Consultant

shall provide services in accordance with the Project Schedule described in Exhibit "B", unlessthe schedule is adjusted as mutually agreed between the City and the Consultant.

m. TERM OF AGREEMENT

Unless terminated earlier in accordance with the terms of this Agreement, this Agreement shallterminate on December 31, 2014. Throughout such time, all fees and work specifications asidentified herein shall remain in effect.

IV. FURNISHING AND OWNERSHIP OF PLANS, DATA AND REI'ORTS

The tracing of all drawings, the copies of computations, other calculations and notes, togetherwith all other data and reports completed and accepted under this Contract are instruments ofservice, shall bear the endorsement ofthe Consultant, and shall become the property ofthe Cityupon payment therefor, except for the seal or stamp of the Consultant. The City may use thismaterial for the specific purpose contemplated under this Agreement. Any use or reuse of any ofthe foregoing materials for anything other than the specific purpose contemplated under thisAgreement, or alteration of any of the foregoing materials, shall be at the City's sole risk andwithout legal liability to the Consultant. Notwithstanding the foregoing, it is understood andagreed that the Consultant's use of its proprietary computer software, methodology, proceduresor other proprietary information in connection with an assignment shall not give the City oranyone else any rights with respect to such proprietary computer software, methodology,procedures or other proprietary information, and the City agrees to keep confidential and notdisclose such proprietary information to any third parties.

The Consultant shall not use any of the original data or plans completed under this Contract forany purpose (excluding marketing of the firm) without first obtaining the permission of the City.

V.PAYMENT

The Consultant's fee for the professional services to be rendered under the "Scope of Work"shall consist of reimbursement of actual costs, expenses and profits directly attributable to thisAgreement, as described herein.

The City agrees to pay the Consnltant for work done by the Consultant at the not to exceed fee of$ 171,000.00 in accordance with the Fee Schedule identified as "Exhibit C". Partial paymentswill be made on a monthly basis in proportion to the percentage of work completed and thebalance of payment made when all work identified in the Scope of Work is completed. The lumpsum fee includes actual out of pocket expenses such as mileage, parking, tolls, telephone,computer, printing, and other miscellaneous costs incurred specifically for this project.

VI. PROGRESS PAYMENTS

Payments for the work performed by the Consultant under the terms of this Contract shall bemade as the work progresses, as follows:

I. Progress payments against the specified fee and/or fees as designated herein underSection V "Payment" may be made monthly in proportion to the value of the workperformed in each calendar month; such work being documented by submission to theCity by the Consultant of monthly progress reports for work covered by this contract

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showing the amount of work performed, both percentage and dollar wise, duly attested,for each phase of the required services covered by this Contract.

2. Miscellaneous expenses will be invoiced monthly to reflect actual costs incurred.

3. Invoice vouchers submitted for progress payments shall be consistent with an agreedupon format.

4. Final payment shall be made within sixty (60) days after receipt, acceptance andapproval by the Department of Utilities of the final invoice voucher and, when requiredor requested by the City, of all the engineering and related services enumerated hereinunder "SCOPE OF WORK", Exhibit "BU.

5. The acceptance of final payment by the Consultant shall operate as a release and be arelease to the City, and any agent, from all claim and liability to the Consultant forpayment for anything done or furnished for or relating to the work under this Contract,or for any act or neglect of the City or any of its agents, insofar as the execution of thisContract is concerned. The foregoing release shall not apply to the Consultant's claimsbased on claims of third parties asserted after final paymerit for personal or bodilyinjury, including death, or damage to property, or both, nor shall it apply to theConsultant's counterclaims, cross claims, or affirmative defenses in any legal action.

6. In accordance with City Standards, all invoice vouchers shall be paid within thirty (30)days of receipt of any such invoice voucher, unless disputed.

VII. CONSULTANT'S PERFORMANCE

The following general conditions and stipulations shall apply to this Contract:

I. All the services rendered pursuant to this Contract shall conform to the standardsprescribed by the City and the HEALTH.

2. The Consultant warrants that he/she has not employed or retained any company orperson, other than a bona fide employee working solely for the Consultant, to solicit orsecure this Contract and that he/she has not paid or agreed to pay any company or personother than a bona fide employee working solely for the Consultant, any fee, commission,percentage. brokerage fee, gifts, or any other consideration, contingent upon or resultingfrom the award or making of this Contract. For breach or violation of this warranty theCity shall have the right to annul this contract price or consideration, or otherwiserecover, the full amount of such fee, commission, percentage, brokerage fee, gift, orcontingent fee.

3. The Consultant shall not engage, on a full or part-time or other basis during the period ofthis Contract, any professional or technical personnel who are or have been at any timeduring the period of this Contl'act in the employ ofthe City, except regularly retiredemployees, without the written consent of the public employer of such person.

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4. The Consultant shall maintain a suitable and acceptable working office 01' offices withinthe State, 01' convenient thereto. The location and acceptability of said working office 01'

offices shall be subject to determination by the City.

5. The Consultant shall not sublet any of the work contemplated by this Contract withoutapproval of the City. Any employee of the Consultant who is declared undesirable to theCity shall be removed from the project and shall not again be employed for any serviceunder this Contract.

6. The Consultant shall comply with all State, Federal and local statutes, ordinances andregulations applicable to the execution and the performance of this Contract and shallprocure all necessary licenses and permits.

7. The Consultant and his/her subcontractors are to maintain all project books, documents,papers accounting records and other evidence pertaining to cost incurred, and to makesuch material available at their respective offices at all reasonable times during thecontract period and for three (3) years from the date of final payment under the Contractfor inspection by the City 01' any authorized representatives of government, and copies'thereof shall be furnished if requested.

VIII. LIABILITY

I. The Consultant agrees that his/her employees, sub-consultants, 01' agents possess theexperience, knowledge, and character necessary to qualify them individually for theparticular duties they perform.

2. The Consultant shall be liable for all damage caused by its negligent acts, or its errors01' omissions in its services under this Contract 01' any supplements to this Contract,and shall indemnify and save harmless that City and all its officers, agents withwritten contracts with the City evidencing such status, and servants (each a CityIndemnitee) against any claims, suits, actions, damages, liabilities, and direct costsresulting from any negligent acts, errors and omissions willful or recklessmisconduct, 01' negligent' performance of the Consultant, except to the extent causedby the negligent acts, errors, omissions, willful or reckless misconduct of any CityIndemnitee, in any forum, brought as a result of such negligent acts, errors, 01'

omissions, willful or reckles$ misconduct 01' negligent performance, and shall carryliability insurance for that purpose, as specified by the City.

IX. INSURANCE

A. The Consultant shall procure and maintain, at its own expense during the life of theContract, insurance liability for damages imposed by law, of the kinds and in theamounts specified, with insurance companies authorized to do business in the State. Theinsurance shall cover all work under this Contract, whether performed by the Consultant

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or by subconsultant. Before commencing the work, the Consultant shall furnishcertificates of insurance in the form satisfactory to the City certifying that the polices willnot be changed or canceled until 30-day written notice has been given to the City. Thetypes of insurance are as follows:

1. Statutory Workers Compensation and Employers' Liability Insurance for all ofhis/her employees to be engaged in work on the project under this Contract, and incase any such work is sublet, the Consultant shall require the sub-consultantsimilarly to provide.

2. Workers Compensation and Employers' Liability Insurance for all of his/heremployees to be engaged in such work. The Consultant shall file certificates withthe Department of Utilities Contract Administrator showing this insurance on behalfof all employees of the Consultant has been purchased prior to award of thisContract.

B. The Consultant shall also carry full Professional Services Liability Insurance for errorsand omissions, with a minimum aggregate amount of $1,000,000. This insurance shallbe obtained by the Consultant at no direct cost to the City and shall remain in force fromthe date this Contract is executed to as long as liability may accrue under State Statute,Rhode Island General Laws (9-1-25 and 9-1-29).

C. The Consultant shall carry Liability and Property Damage Insurance with coverage inthe following amounts:

(a) Bodily h~ury liability: $500,000 each person $1,000,000 each occurrence.(b) Property damage liability: $500,000 each occurrence $1,000,000 aggregate.

D. No cancellation of said insurance, whether by the insurers or by the insured, shall bevalid unless written notice thereof is given by the party proposing cancellation to theother party and to the City at least thirty (30) days prior to the intended effective datethereof which date shall be expressed in said notice. Notice of cancellation sent by theparty proposing cancellation by registered mail, postage prepaid, with a return receipt ofaddressee requested, and executed shall constitute proof of submission of saidcertificate. An affidavit from any officer, employee or agent, duly authorized by theinsured, shall be prima facie evidence that the notice was sent. This section shall applyto the legal representative, trustee, and the successor in interest of such Consultant.

E. The failure of the Consultant to maintain insurance coverage in accordance with theterms of this Contract shall constitute a violation of this Contract. Such failure mayresult in termination of the contract, at the option of the City.

F. The Consultant shall take notice that the cancellation of any insurance under thisContract shall notaffect the obligation of the Consultant to maintain each coverage, orhis/her obligations under Section IX'("Insurance") of this Contract, or his liability underSection VIII (Liability") of this Contract.

G. The Consultant shall also take notice that his/her insurer must be licensed to do businessin the State of Rhode Island.

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H. The Consultant shall file copies of all required insurance cettificates with the City. Allinsurance certificates mentioned in this Article shall be attached to this Contract prior toaward as Exhibit D.

X. SUPPLEMENTAL AGREEMENTS

No change in the character or extent of the work to be performed by the Consultant and affectingthe completion date or fee schedule shall be made except by supplemental agreement in writingbetween the City and the Consultant. The supplemental agreement will set fOlth the proposedwork, ant extension oftime for completion, if required, and adjustment, if any, of the fee to bepaid to the Consultant.

In any case where the Consultant believes extra compensation is due him/her for work andservices not covered by this Contract or Supplement thereto, he/she shall notify the City inwriting of his/her intention to seek such compensation before he/she begins the work. Therequest must be passed upon by the City. In the case where the request is determined to bejustified, it shall be allowed and paid for as Extra Work!Additional Work in accordance with theterms of a supplemental agreement entered into before such work is started.

XI. SPECIAL REQUIREMENT

Rhode Island General Law, Title 5, Chapter 8, prohibits any person and/or firm from practicingand/or offering to practice engineering in the State of Rhode Island without first being registeredwith the Rhode Island Board of Registration for Professional Engineers.

In accordance with those requirements, the signatories hereto certify to the City that the firmand/or individual or an individual within the firm has a current valid registration and/orcettificate of authorization (as appropriate) issued by the Rhode Island Board of Registration forProfessional Engineers authorizing it 01' them to practice 01' offer to practice engineering withinthe State of Rhode Island. The signatories hereto further expressly agree that in the event thatsuch registration and/or certification shall become invalid during any period oftime in which thiscontract is inforce, the City may terminate this contract for cause upon written notice, said termination beingwithout penalty to the City.

The firm and/or individual hereto further acknowledge that they are in possession of a currentvalid registration and/or certification issued by the Rhode Island Board of Registration forProfessional Engineers which shall be at all times an essential requirement of this contract. Thiscontract may be terminated at any time in which such registration or certification is not currentand valid in accordance with the provisions ofTitle 5, Chapter 8, ofthc Rhode Island GeneralLaws and the Rules and Registration for Professional Engineers.

XII. ADDITIONAL TERMS

I. The failure ofeither party to enforce at any time any of the provisions of the Contract, orto exercise any option which is herein provided, 01' to require at any time performance bythe other party of any of the provisions hereof, shall in no way be construed to be a

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waiver of such provisions, nor in any way to affect the validity of this Contract of anypart thereof, or the right of the City or the Consultant to thereafter enforce each and everyprovision.

2. This Contract shall inure to the benefit of and be binding upon the heirs, executors,administrators, assignees, and the successors of the respective parties hereto.

3. Should any part, term, or provision of this Contract be by a court of competentJUl'isdiction declared invalid, illegal or in conflict with any law of the City, State or theUnited States, the validity of the remaining portions or provisions shall not be affectedthereby.

XIII. INDEMNITY

The Consultant shall indemnify, defend and hold harmless the City, and its elected and appointedofficers, directors, and employees (each a "City Indemnitee"), from and against (and pay the fullamount of) any and all Loss-and-Expense incun-ed by a City Indemnitee to third parties arisingfrom or in connection with: (l) any failure by the Consultant to perform its obligations underthis Contract; or (2) the negligence or willful misconduct of the Consultant or any of its officers,directors, employees, representatives, agents or Subcontractors in connection with this Contract,except to the extent caused by the negligence or willful misconduct of any City Indemnitee. TheConsultant's indemnity obligations hereunder shall not be limited by any coverage exclusions orother provisions in any insurance policy maintained by the Consultant which is intended torespond to such events. A City Indemnitee shall promptly notify the Consultant of the assertionof any claim against it for which it is entitled to be indemnificd hereunder, and the Consultantshall have the right to assume the defense of the claim in any Legal Proceeding and to approveany settlement of the claim. These indemnification provisions are for the protection of the CityIndemnitees only and shall not establish, of themselves, any liability to third parties. Theprovisions of this Section shall survive termination of this Consulting Contract.

XIV. TERMINATION BY THE CITY

The City reserves the right to abandon, suspend or terminate the services of this Contract, or anypart thereof, at any time, by giving written notice to the Consultant. Upon receipt of such writtennotification from the City, the Consultant shall cease operations on the part of the work of theContract stipulated. Any finished or unfinished work products prepared, developed, fUl'11ished,or obtained under the terms ofthis Contract on behalfof the City, shall become the property ofthe City, deliveraJ>le to them as directed upon payment to the Consultant.

The Consultant shall be entitled to payment, calculated in accordance with Articles V, VI and Xfor any uncompensated services satisfactorily performed and expenscs incmred prior to the finaldate of the written notice to abandon, suspend 01' terminate the services under this Contract, andfor authorization services performed and expenses and costs incurred in effectuating suchabandonment, suspension or termination.

Abandonment, suspension or termination of the Contract shall in no way limit any legal rights ofthe City with respect to the Consultant's services performed before such abandonment,suspension, or termination.

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XV. EXECUTION OF CONTRACT

IN WITNESS HEREOF, the said parties hereto have caused this instrument to be signed bytheir duly constituted officers, attested, and sealed pursuant to proper resolutions.

By:__---,- --(Party of the First Part (Signature)

Witness

Witness

Approved as to Form By:

Joseph J. Nicholson, Jr.City Solicitor

Stephen C. Waluk, MayorCity ofNewport, RI(Printed Name and Title)

By:__:-::-__-c-:------,=:-_Patty of the Second Part (Signature)

(Printed Name and Title)

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#12"028

Exhibit ARequest for Proposals

CITY OF NEWPORT, RHODE ISLANDPURCHASING DIVISIONNOTICE TO BIDDERS

DESIGN CONSULTANT SUPPORT FOR HEALTHFOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTS PROJECT

PROPOSAL # 12-028

Sealed Proposals are being requested from qualified engineering firms (Consultant) to provideSUppolt to the Rhode Island Department of Health, Office of Drinking Water Quality (HEALTH)during the design review and construction inspection related to the City of Newport's Design Build project for improvements to the City's water treatment plants, in accordance with all tennsand specifications contained herein, wi1l be received in the Purchasing Office, City Hall, 43Broadway, Newport, R. I., until:

Two (2) o'clock P.M., Local TimeNovember 29, 2011

Bids/Proposals must be submitted in sealed envelopes addressed to the Purchasing Office, CityHall, 43 Broadway, Newport, R. I. 02840-2798, and must be plainly marked in the lower lefthand comer, "NEWPORT WATER DIVISION - DESIGN CONSULTANT SUPPORTFOR HEALTH FOR DESIGN-BUILD NEWPORTWATER TREATMENT PLANTSPROJECT #12- 028".

It is the bidder's responsibility to see that the bid is delivered within the time and at the placeprescribed. Bids received prior to the time of opening will be securely kept, unopened. Bidsmay be withdrawn on written request (on the letterhead of the bidder and signed by the personsigning the bid) which must be received prior to the time fixed for opening. Bids may bemodified in the same manner. No bid or modi fication thereof received after the time set foropening will be considered, even if it is detetmined by the City that such non-arrival before thetime set for opening was due solely to the delay in the mails for which the bidder is notresponsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions orspecifications herein stated should make 'such exceptions known to the undersigned, in writing,not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum andmailed to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, setout and stipulate the exception, with enough explanation to be understood by the City and, withinthe stipulation, the INCREASE or DECREASE in the bid price because of the exception shall bestated. The City may, at its discretion, accept or reject any or all exceptions.

Federal Excise Taxes and/or Rhode Island Use Taxes are not to be included in the bid. The Citywill execute exemption cetiificates if furnished by the bidder when submitting his invoice.

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The bidder will state the approximate delivery date in the bid, or the time required to makedelivery after notification of award.

The right is reserved, as the interest of the City may require, to reject any or all bid proposals, towaive any technical defect or informality in bids received, and to accept or reject any bid orportion thereof.

TIle City of Newport reserves the light to reject any or all proposals or to accept any proposalsdeemed to be for the best interest of the City.

Any questions regarding the RFP may be directed to Julia A. Forgue, PE, Director of Utilities(401) 845-5600.

Note: All bidders are responsible for insuring that no addendums have been made to theoriginal bid package. All bid packages and addendumes are located at www.ci.newport.ri.us orwww.cityofhewport.cOllJ or you can contact the Purchasing Department.

One copy of these papers is furnished to bidders.


MarcP. AginPurchasing Agent(401) 845-5414

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CITY OF NEWPORTDEPARTMENT OF UTILITIES

WATER DIVISION

REQUEST FOR PROPOSALS # 12-028

DESIGN CONSULTANT SUPPORT FOR RIDOHFOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTS PROJECT

I. INTRODUCTION

The City of Newport (City) requests proposals from qualified engineering fim1s(Consultant) to provide support to the Rhode Island Department of Health, Office ofDrinking Water Quality (HEALTH) during the design review and constructioninspection required for the regulatory approval of the City's design build project(Project) for the replacement of the Lawton Valley Water Treatment Plant andimprovements to the Station I Water Treatment Plant in accordance with the scope ofwork presented in this Request for Proposals (RFP).

II. STATEMENT OF THE PROJECT

The City ofNewpoIt is awarding a design build contract for water treatment plantprojects. The scope of the project includes the replacement of the Lawton ValleyWater Treatment Plant in POltsmouth and significant improvements to the Station IPlant in Newport. Both plants will remain in operation during the design buildproject. The City has secured the services ofCDM to serve as City Advisor forproject delivery of the water treatment plants improvements.

The City and City Advisor held a series ofmeetings with HEALTH to discuss thedesign review process in the context of the design-build delivery method for theProject and developed guidelines for the Design Build <:;ontractor. The City ofNewport has agreed to provide technical assistance in the fonTI of the award of acontract with a qualified Consultant, selected by HEALTH, in order for the Project toproceed in phases whereby the construction of each Phase may be initiated uponRIDOH approval ofthe complete and final design of each phase. Two or morephases of the Project approved by HEALTH may proceed concun·ently.

The contract for the services in this RFP will be between the City of Newport and theConsultant. However, the Consultant shall perform the services in this RFP underthe sole direction from HEALTH.

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III. SCOPE OF SERVICES

The Scope of Work outlined within this request calls attention to the objectives andgeneral work items that are anticipated for the design review and constructioninspection. The Consultant shall provide support to HEALTH, through assignmentof personnel, to construction inspection responsibilities. Inspection work shallconfOlm to the Ten (10) State Recommended Standards for Water Works 2007(Standards), American Water Works Association Standards, the Rules andRegulations Pertaining to Public Drinking Waler [R-46-13-DWQ], the Rules andRegulations Pertaining to the Drinking Water State Revolving Fund [R46-12.8DWSRF], the Rules and Regulations Pertaining to the Certification 0/ PublicDrinking Water Supply Treatment and Public Water Supply Transmission andDistribution Operators [R23-65-DWQ], HEALTH, Office of Drinking Water Policyand The State of Rhode Island General Laws § 46-13 -4 (all hereinafter refelTed to as"Applicable Standards, Rules and Regulations"). The Design Consultant shall agreeto an initial expected work schedule of approximately 10 hours per week, which mayvary based on workload, for a period of 24 months.

Inspection responsibilities include but are not limited to the following:

a. Attend a project kick-off meeting at HEALTH to discuss expectations and projecttasks to ensure an understanding of project requirements and milestones;

b. Attend regular meetings with HEALTH and provide progress reports as requiredto ensure the completion of all of the requirements of this project as defined herein;

c. PerfOlm review and examination of engineering plans and related documentsassociated with construction activity and confOlmance inspections to verifyconstruction activities and progress at all phases of construction. Report findings toHEALTH to assure compliance with contract specifications, state, federal and localconstruction rules and regulations and for purposes of payment authorizations whichare required prior to the release of funds for DWSRF related financing and DesignConsultant fees and expenses;

d. Making field detellninations relating to compliance with all Applicable Standards,Rules and Regulations, including recommending to HEALTH the issuance of stopwork orders if/when appropriate;

e. Exercising professional judgment and notifying HEALTH of the identification ofproblems that could affect quality or quantity of public water supplies and/orendanger public health;

f. Complete and provide to HEALTH a site visit report detailing the findings ofeach visit made to the site during the contract period;

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g. NotifYing HEALTH and making corrective action recommendations whenappropriate;

h. Ensuling that all project materials and project related appurtenances purchased orfurnished by contractors comply with all Applicable Standards, Rules andRegulations;

i. Collect, inspect, and verify, as appropriate, receipts for project materials deliveredto job sites to ensure compliance with approved plans and specifications and DWSRFprogram guidelines;

j. Develop and implement a checklist to be used for review and certification of allconstruction related payroll for compliance with applicable Davis-Bacon prevailingwage requirements; and provide to HEALTH as required to maintain compliance; and

k. Accurately prepare and maintain all required records, repolis and projectdocumentation for periodic review by HEALTH.

Respondents to this RFP are to provide a Scope of Work with all tasks defined. Adetailed cost proposal shall accompany, correlating all fees, including, labor,equipment, etc.

IV. RESPONSE TO RFP

One (I) original and three (3) copies of the written proposal from qualifiedConsultants shall be submitted to the Purchasing Office, City Hall, 43 Broadway,NewpOli, RI 02840 by 2:00 PM on November 29, 2011. Submittals should be clearlymarked: "Design Consultant Support for HEALTHfor Design- Build Newport WaterTreatment Plants Projects, Project # 12-028". Respondents are requested to provideone copy of their proposal in electronic fonnat (CDRom, Diskette, flash drive).Microsoft Wordl Excel or pdffonnat is preferable.

It is the Consultant's responsibility to ensure that the submission is delivered by thetime and at the place described above. Submission received prior to the time ofopening will be securely kept unopened. No responsibility will attach to any officeror person for the premature opening of a submission not properly addressed andidentified. Any submission received after the time and date specified shall not beconsidered even if it is determined by the City that such non-arrival before the timeRet for opening was due solely to delay in the mails for which the submitter is notresponsible. Conditional or qualified submission will not be accepted.

Proposals shall contain the following, as a minimum:

Executive Summary

The Executive Sununary is intended to highlight the contents of the Proposal and toprovide evaluators with a broad understanding of the Consultant's technical ability,

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including prior experience with similar projects. Include a qualification statement thatincludes, at a minimum: a reference to online marketing materials, if any exist,such as a company website, etc., a statement of the Consultant's approach for theproject described, a description of the business background and financial position ofyour organization, demonstrating stability and etTective management and administrativeperformance, and any other information the Consultant deems pertinent in assistingthe evaluators in reviewing their capabilities and qualifications with respect to theproposed project. Qualification statements shall clearly demonstrate fullknowledge, understanding, and experience in the methods. techniqucs. andguidelines required for the performance of the required tasks and indicateacknowledgment of the expected work schedule of approximately 10 hours perweek, which may vary based on workload, for a period of24 months.

Consultant's Organization and Staffing Qualifications

The proposal must identify a Project Lead Engineer who shall be a ProfessionalEngineer registered and licensed by the Rhode Island Board of Registration andfor Professional Engineers. All construction inspection shall be under the directsupervision of the identified Project Lead Engineer. The Project Lead Engineershall have a minimum 10 years experience with contractor or constructionmanagement experience installing or inspecting large water mains, pipelines andwater treatment 01' process equipment.

This section shall include identitication of all personnel who will be assigned tothis project. a description of the function, experience and involvement of eachmember of the Consultant's project team assigned for the duration of the projectshall be provided with his 01' her projected individual time commitments andrates. No changes to personnel assigned to this project or to their respectiveproject involvement is permitted without priol" approval by HEALTH.Similar information shall be provided for any sub-consultants that the Consultantintends to employ for this project.

Previous Exp-erience

This section shall include a comprehensive listing of projects similar in scope withcontacts identified for reference and any other infOimation the Consultant deemspeltinent in assisting the evaluators in reviewing their capabilities andqualifications with respect to the proposed project. References, especially forsimilar work conducted within the last five (5) years, and any other informationthe Company deems pertinent.

Fee Schedule

Proposals shall inclnde a not to exceed fee schedule, identifying each distinct taskof the Scope of Work with hours, labor category, hourly rate, and markup. All

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printing, travel and other miscellaneous costs shall be included in the total not toexceed fee.

One (1) original and three (3) eopics of the fee schedule shall bc submittcd ina single scaled envelope undcr separate cover. This envelopc will not beopened until the initial evaluation and rating of the written proposals hasbeen completed. The fcc schedule shall be signed by an authorized officer ofthe Consulting Firm

V. SELECTION PROCESS AND CRITERIA

This is a Request for Proposal, not a Request for Bid, responses will be evaluated on thebasis of the relative merits of the proposal, in addition to fee. The award will be basedupon the lowest-costing qualified evaluated proposal that best meets the requirements ofthe City. Written proposals will be reviewed and evaluated by staff from the RhodeIsland Department ofHealth, Officc ofDrinking Water Quality. Staff may ask questionsof a clarifying nature ifdeemed necessalY. Also, ifnecessary, interviews may bescheduled with the top three (3) fums ranked as fully qualified and meeting the objectivesof this RFP based on the infOlmation provided within the written proposal. The writtenproposals shall be ranked based on the selection criteria identified in this section.

The following criteria will be used to evaluate the responses:

Proposals must score a minimum of 60 out of 80 points during the technical review towarrant further evaluation for cost considerations. Proposals meeting thatrequirement will be evaluated for cost and assigned a maximum of20 points in thatcategory, bringing the potential maximum score to 100 points. Applicants may berequired to submit additional written information or be asked to make an oralpresentation before the Review/Selection Committee to clarify statements made intheir proposal.

Critcriaa. Vendor Qualifications

b. Comprehensive Listing of Similar Projects

c. Quality of Proposal

Total Possible Technical Points

d. CostTotal Possible PointsTotal Reviewer Points

Overall Avcragc Scorc:

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Max Point Valnc25 points

30 points

25 points

80 points

20 points100 points

VI. GENERAL CONDITIONS

1. The City reserves the right to reject any and all proposals, to waive anyinfonnality, to request interviews of consultants prior to award and to select andnegotiate the consultant services in the best interest of the City.

2. The Consultant shall guarantee to perfonn the services offered and the totalprice of the proposal for a period of not less than 60 days from the deadline torsubmission ofproposals.

3. The City reserves the right to accept all or part of any proposal, and to negotiatea contract for services and cost with the selected Consultant.

4. The Consultant shall provide all necessary personnel, materials and equipmentto perform and complete all work under this proposal.

5. The City of NewpOlt intends to recommend award of a contract to the CityCouncil for the requested services within one (1) month of receipt of theproposals. The Consultant shall be prepared to conunence work immediatelyupon execution of a contract with the City.

6. Awards will not be made to any person, finn or company in default of a contractwith the City, the State ofRhode Island or the Federal Government.

7. The Consultant hereby agrees that it will assign to the City of Newport an causeof action that it may acquire under the anti-trust laws of Rhode Island and theUnited States as the result of conspiracies, combination of contracts in restraintof trade which affect the price of goods or services obtained by the City underthis contract ifso requested by the City of Newport.

8. Unless otherwise stated, invoices are to be submitted in duplicate upon deliveryof service to the City c/o Department of Utilities, Water Division. The invoicemust include an itemization of an services provided, including unit list price, netprice, extensions and total amount(s) due.

9. Unless otherwise stated, payment will be made within thirty (30) days of thecompletion of the service, in an acceptable fashion, to the City and receipt ofinvoice, whichever is later.

10. City is exempt from an sales and Federal excise taxes. Our exemption number is05-6000-260. Please bill less these taxes.

1J. The City of NewpOlt's obligations to pay any amount due under a contract arecontingent upon availability and continuation of funds for the purpose. TheCity may terminate the contract, for non-appropriation of funds, and an paymentobligations of the City cease on the date oftennination.

8

12. None of the services covered by the contract shall be assigned in full or in part,or sub-contracted without the prior approval of the City.

13. This contract will be for the services described above; however, this agreementshould not be considered exclusive. As deemed necessary, the City reserves theright to obtain these services from any other vendor.

14. Unless otherwise specified all costs listed are firm for the telm of the contract.

15. Neither party shall be liable for any inability to perform its' obligations underany subsequent agreement due to war, riot, insurrection, civil commotion, fire,flood, emihquake, stonn or other act of God.

16. Notification of the parties shall be considered to have been constmctivelyreceived when it is mailed via the United States Postal Service 01' delivered inhand to the parties as stated in the contract.

17. If any of the GENERAL TERMS AND CONDITIONS is held to be invalid 01'

unenforceable, it will be construed to have the broadest interpretation whichwould make it valid and enforceable under such holding. Invalidity 01'

unenforceability of a tenn 01' condition will not affect any of the otherGENERAL TERMS AND CONDITIONS.

18, Each and every provision and clause required by law to be inserted in anysubsequent Contract shall be deemed to be inserted herein and the Contract shallbe read and enforced as though it were included herein, and if through mistakeor otherwise any such provision is not inserted, or is not correctly inserted, thenupon the application of either party, the Contract shall forthwith be physicallyamended to make such insertion 01' correction.

19. Proposal shall also mean quotation, bid, offer, qualification/experiencestatement, and services. Proposers shall also mean vendors, offerors, bidders, orany person or firm responding to a Request for Proposals.

20, All contracts entered into by the City of NewpOli shall be govemed by the Lawsof the State of Rhode Island. Any disputes shall be resolved within the venue ofthe State of Rhode Island and NewpOli County.

21. The Consultant selected for this project shall procure and maintain the followingtypes of insurance:

• Statutory Workers Compensation and Employer's Liability Insurance• Professional Services Liability Insurance for errors and omissions

($1,000,000.00 minimum)

9

• Liability and Property Damage Insurance (a) Bodily injury liability:$500,000 each persoll, $1,000,000 each occurrence; (b) Propelty damageliability: $500,000 each occurrence, $1,000,000 aggregate.

VII. TECHNICAL POINTS OF CONTACT

Questions regarding the RFP may be directed to Julia A. Forgue, PE Director of Utilities at(401) 845-5600. Questions regarding the detailed scope of services may be directed to StevenBoudreau, RI Depaltment of Health at (401) 222-7781.

10


#12-028

Exhibit BScope of Work

&Project Schedule

'- ..., ,~,

SECTION 1EXECUTIVE SUMMARY

independent reviews being conducted by the City's engineeringconsultant.

o Meeting Pilot Test Limitations - The extensive pilot testingstudies defined process and performance limitations whichresulted in specifications presented to the design-build teams.The selected consultant will assure the public's interest areprotected and the design complies with field and pilot testing.

• Construction Oversight and Meetings

o Meetings - Routine meetings with HEALTH and the otherstakeholders will be important to communicate issues andconcerns raised in the reviews. Our team will commit toproviding the needed interaction to communicate our findings.

o Inspection - The RFP requested a specific level of service forconstruction inspection 10 hours per week for 24 months)

o Schedule - A detailed description of schedule milestones andreview requirements presented to the design-build teams isrestated below. Our team will commit to meeting this reviewschedule.

Scope of ServicesBased upon the projeet goals, background and schedule noted above,we have developed the following Scope of Work for yourconsideration.

Task 1 Ceneral Support Services Phase

1.01 Kick-Off Meeting. Attend one (I) project kick-off meeting atHEALTH to discuss expectations and project tasks to ensure anunderstanding of project requirements and milestones. Establishexpectations for deliverables, and establish responsibilities, keycontacts and communication protocol among the entire Team.

1.02 Progress Meetings. Attend regular meetings with HEALTH andprovide progress reports as required to ensure the completion of all ofthe requirements of this proj eet as defined herein. We have budgetedattending twenty-four (24) meetings.

1.03 Project Management & Record Keeping. Provide overallproject management within the engineering scope of work including

WRIGHT-PIERCE .::E'Engineering a Better Environment

'I·.fI'

~,rl:·IIj

rI· (

IiI '

·1'1


communication with HEALTH, scheduling, progress reports, technicalmemorandums and QA/QC review. In addion, accurately prepare andmaintain all required records, reports and project documentation forperiodic review by HEALTH.

Task 2 Dl'sign Review Phasl'

2.01 Engineering Review. As directed by HEALTH, review andevaluate engineering plans and related documents through theassignment of Team personnel. Review will include, but not limitedto, treatment process design, structural design, architectural design,electrical & instrumentation design, mechanical & plumbing systems,and civil & site design. Submit technical memorandum to HEALTHof findings and recommendations as applicable.

2.02 Engineering Regulatory Compliance. As directed byHEALTH, verify compliance with State Drinking Water Rules &Regulations; Ten (10) State Recommended Standards for WaterWorks 2007 (Standards); American Water Works AssociationStandards; and the Rules and Regulations Peltaining to PublicDrinking Water [R-46-13-DWQ] (all hereinafter referred to as"Applicable Standards, Rules and Regulations").

2.03 DWSRF Engineering Compliance. As directed by HEALTH,review Engineer Payment Applications (including expenses) forconfonnance with the Rules and Regulations Pertaining to theDrinking Water State Revolving Fund [R46-l2.8- DWSRF]

.~ 1 - 10

Task :I Construclion Phase

3.01 I?ield Inspections. As directed by HEALTH, perfOlID fieldinspections to verify compliance with contract specifications,construction activities and progress at all phases of work are met. Fieldinspections shall include ensuring that all project materials and projectrelated appurtenances purchased or fumished by contractors complywith all Applicable Standards, Rulcs and Regulations. Wright-Pierceteam will collect, examine, and verify, as appropriate, receipts forproject materials delivered to job sites to ensure compliance withapproved plans and specifications and DWSRF program guidelines.Wright-Pierce will exercise its professional judgment and notifyingHEALTH of thc identification of problems that could affect quality orquantity of public water supplies and/or endanger public health;

."il hl./ilJ.-,{)ft· \ '\'.-1(('(. \ \',1 ~fl 'I \ ',IIi 'I ,II If Iln(r,lslnft' 1/ /1'(' rngifH'ering ."'r-·/Vl( '( .....

.. ....,....SECTION 1

EXECUTIVE SUMMARY

Wright-Pierce will making field detenninations relating to compliancewith all Applicable Standards, Rules and Regulations, includingrecommending to HEALTH the issuance of stop work orders if/whenappropriate and will notify HEALTH and making con'ective actionrecommendations when appropriate.

3.02 Field Reports. Wright-Pierce will provide field inspectionreports to RIDOH that include complete details of its the findings ofeach visit made to the site during the contract period;

3.03 Prevailing Wage Compliance. Wright-Pierce will develop &implement a Davis-Bacon prevailing wage compliance checklist foruse in reviewing and certifying all construction related payroll forcompliance with applicable Davis-Bacon prevailing wagerequirements.

3.04 Contractor Payment Applications. Review ContractorPayment Applications for compliance with contract specifications,state, federal and local construction rules and regulations. The purposeof the review is to assure payment authorizations are compliant withthe DWSRF program which is required prior to the release of projectfunds. Wright-Pierce will repOlt review findings to HEALTH.

Project ScheduleWright-Pierce understands the details and requirements for the designbuild project from our efforts competing for this important projectthrough the City of Newport. This effort has helped our teamunderstand the importance of schedule and the need for timelyreviews. The primary goal of the selected consultant will be to protectthe interest of the public and public health concems as well as toprevent cost and schedule implications for the City of Newport'scontract with the design-build team.

(

['!

!i .

We have reviewed communication documents between the City ofNewport and the Rhode Island Depmtment of Health to understand thecommitments made with regard to review of submissions andcomments.

The specified submittals can be described as follows:

• 30% Complete Progress Plans and Specifications and a basis ofdesign report for Lawton Valley and Station No. I Projects.

WRIGHT-PIERCE :::::!5'Engineering a. Bettcr Environment 1 - 11 1-

.... ".. ,',


• Final Plans and Construction Documents are anticipated to be issuedto RIDOH in sections or phases for review and approval.

• A maximum review period of30-60 days has been allocated in thedesign-build schedule for each submittal by RIDOH

• A phasing schedule will be presented to the RIDOH by the designbuild team at the onset of the project so RIDOH can anticipatetiming and scope of the review requirements

The design-build schedule for the selected team will be provided to theRIDOH and the selected consultant. At this juncture, the City ofNewpOlt anticipates City Council approval and action around March2012 and construction complete in year 2014. It is also understood thatthe exact schedule for executing the work and for final completion ofthe project will be largely under the control of the City and designbuild team. Our team will be flexible and work collaboratively withinthe general confines of the design-build team needs.

Our work plan and budget reflects the City of Newport's intent torecommend award of this Design Consultant Support for Healthcontract within one month of receipt of proposals in accordance withthe RFP. We are prepared to commence work immediately uponexecution of a contract with the City and continue support through theproject duration noted above. The Wright-Pierce team is prepared tomake day-to-day adjustments in priority to assure that the reviewneeds of this project remain a priority throughout the design andconstruction period. We also accept the initial expected work scheduleof approximately 10 hours per week, which may vary based onworkload, for a period of 24 months as outlined in the RFP Scope ofServices.

l,

I


#12-028

Exhibit CFee Schedule

IIIIIIIIIIIIIIIII

DEStCN CONSUlTANT SUPPORT FOR HEAlTH

#12-028

DESIGN-BUILD NEWPORT WATER TREATMENT PlANTSFEE PROPOSAL

, 300.00 2 , 280.00 • , • ,I c , • I' II'

"

3.600.00 " , 3,360.00 0 , • , C , •i, •.800.00 , , 561).00 0 , ,. , '."'.00 I c , , I, 520.00 II s 50.00 Is

, 300.00 200 S 28.000.00 , , 1.000.00 " , 1..440.00 • , 0

,"

, 2-240.00 0 , " , 1,440.00 0 , 0 I, , I,, 1.200-00 0 , 0 , , , 720.00 0 , C , S

0 ,'''' S 33.600.00 , , ••000.00 '" S 3.600.00 '" S 3;;,700.00 0 , S 100.00

3.02 ~i(le freld ;~ioc.epor:s to R~OH 0 , " , 5.600.00 0 , , S 720.00 80 , 6.800.00 0 , , ,,,001'3.03 Develop & imp!~nl ::>ayi~8.Korl prevailing wage <:ompl;a~ ci>eckljst 0 , 0 , 0 S 36 , 3,240.00 0 , 12 , 780.00 , - ,13.0<: Re--iew eo."lr~tor Pay= App!it<ttions~ <=lfor:n:an~ "'i\h o\'V$R:F , , .,200.00 0 , 0 , 0 , 80 , 6.800.00 • , -

TOTAlS: 36 , 8,400.00 S2. S 73.640.00 ", 2,000.00 '"

, 12.600.00 '80 S 49.300.00 2Q , ;.300.00 , 260.00 S 23.500.00 '.338 , 171,000

NOll-~ B;Uing Assumptions & Cl:a:ri6ations TOTAL "NOT TO EXCEED'" FEE = S 171,000, Mireage bo.lled al Feder;}l IRS Rolle2 MiloCelraneo-.IS ~~e:s billed "at cost. no ma:rIc-up'

s...-b C=~II2:"l1und SW CQl'l~aetorsbi~ed·cOSl:pl~ 5% marlc'llp'


#12-028

Exhibit DCertificates of Insurance

Bid # 12-028

List the Officers of your Corporation or Principals of your LLC. Award can notbe done without the attachment.

William E. B~own, P.E.

Name

John R. Nelson, P.E.

Name

Jeffrey P. Musich, P.E.

Name

Richard N. Davee, P.E.

Name

John W. Braccio, P.E.

Name

Paul F. Birkel, P.E.

Name

Peter C. Atherton, P.E., Name

Jonathan C. Edgerton, P.E.

Name

Michael D. Giggey, P.E,.

Name

David W. Stiles, P.E.

WalterJ. Flanagan, P.E.

Wright-PierceComplete Company Name

President! CEO

Title/OfficerlPosition

'<.." ChiefFinancialOfficer

Title/OffleerlPo,i!ion

Vice President

Title/OfficerlPos!tion

Vice President(

Tit1e/OfficerlPosilion

Vice President

TltJe/OffleerlPosilion

Vice President

Tule/OffieerlPosuion

Vice President

Title/OfficerlPosition

Vice President

TIt1eiOff1eerlPo,ulon

Vice President

Tule/OflieerlPo,ltion/

Vice President

"Clerkl Vice President

11

.~....


City of Newport


To:From:Date:Subject:Staff Presentation:

. RECOMMENDATION:

Mayor Stephen C. Walnk & Members of the CitJ\ ConncilJoseph J. Nicholson, Jr., Acting City Manager !fitNovember 16, 2011 III)Award of Bid·Permit Inspection Services - Tax Assessor's OfficeAllan Booth, Tax Assessor

Recommend that the City Council approve the award of bid N12-015 to Shirley Petersen for the Permit Inspection ofTaxable Real Property in an amount not to exceed $48,000.00.


Rhode Island General Law requires all Cities and Towns to "assess" all property each year. This process requires theinspection of properties that have obtained building or demolition permits, and have modified their property resulting ina change of value. The project was put out to bid for RFP and two responses were received. Shirley Petersen was theonly respondent to meet the requirements of the RFP and she also had the lowest proposal price.

PREVIOUS LEGISLATIVE ACTIONNone

FISCAL IMPACT..lC Currently Budgeted (Account: 11·\00·8371·50225) _ Requires additional appropriation _ No Fiscal Impact

SUPPORTING DOCUMENTSResolutionBid AnalysisCorporate Information

Finance Dept Review: Date By: --"J.~5,,---_ (if applicable)

THE CITY OF NEWPORT

RESOLUTION

OF THE

COUNCIL

No .

WHEREAS: The City of Newport requested Sealed Bids (orProposals) for 2011-2012 Permit Inspection Services, Bid #12-015. Bids were received on 17 Oct 2011.

WHEREAS: Award has been recommended to the lowest,qualified bidder being Shirley Kempenaar Petersen ofPortsmouth, RI at their total bid price of $48,000.

NOW THEREFORE, BE IT RESOLVED: That the bid ofShirley Kempenaar Petersen of Portsmouth, RI is herebyaccepted at a total NTE cost of $48,000 and the Mayor isauthorized to sign said contract on behalf of the City,subject to favorable review by the City Solicitor.



2012 Permit Inspection Responses

BidCalculated'

Shirley Petersen

Entire Job Per Parcel

$'48,000$ 24.00

Old Fort Construction

Entire Job Per Parcel

$ 49.00$98,000

• RFP required the proposal to be based on 2,000 permits per year.

BID # 12-015

list the Officers of your Corporation or Prlndpals of your LLC. Award can not be done wllhoutI-------the-attachment••-----------'-------------------------

Com~lete ceffip;my. Name

I.,)

Name

Name

Name

Name

Name

Tille/Officer/Position

Title/Officer/Position



lltle/Offlcer/Posltlon

20

CITY OF NEWPORTBoard of Licensing Commissioners

APPLICATION FOR TRANSFER OF ALCOHOLIC BEVERAGE LICENSE

DATE 11/7/2011

Check Here That Applicant(s) has/have presented himselfiherself at the B.C.!. Section of theNewport Police Department for fmgerprinting and a routine check has been completed. __

CLASS A BL _-----'BT x BV __C D __.E J

TYPE OF TRANSFER x OWNERSHIP LOCATION . STOCK

____OTHER, Explain'-- _

NAME OF TRANSFEROR__T_h-=e_P_i-=e_r----'o--'f_N_e_w-"p_o_r_t..!.,_L_L_C _

D/B/A The Pier Restaurant

BUSINESS ADDRESS 1 West Howard Wharf.

TEL. # .847-3640

Transferor hereby petitions the Licensing Board to transfer the said license to:

NAME OF TRANSFEREE M.A.v. Al!l!loeiah!l. LLC

D/B/A T·he Pier Restaurant TEL. # 847-3640

NEW LOCATION, ifapplicable. _

If Change of Stockholders, List OLD & NEW Stockholders: (attach separate sheet ifnecessary)

Vincent Sandonato

Vincent Sandonato by power of attornev

PRINT NAME

~ . 3-"l'8' aDt '3DATE OR DATE COMMISSION EXPIRES IF NOTARY

/\

--,-------1---+-;-------N~Wpol'

PRlNTNAME_ t/ 3l t .,)0\~._--.._~~

DATE OR DATE COMMISSIO XPIRES IF NOTARY \

;;;;:;~~;~5 /~IrE PA~~---Office Use Only ----- ------~11J/~\License Issued by: Date Issued: -+------+-1 ;fII j<-

ACTION OF COUNCIL ACTION DA \---l---H---HJ--Jr-

., .'

:\. App03LiquorTl1JnsJel'

CITY OF NEWPORTBoard ofLicensing Commissioners

APPLICATION FOR TRANSFER OF ALCOHOLIC BEvERAGE IJICENSE

DATE 12/19/2011

Check Here That Applicant(s) has/have presented himself/herselfat the B.C.I. Section of theNewport Police Department for fmgerprinting and a routine check has been completed. _

CLASS A BL __.BT x BV __C D __.E J

TYPE OF TRANSFER x OWNERSHIP LOCATION STOCK

___OTHER, Explain --

NAME OF TRANSFEROR The Pier of Newport, LLC

D/B/A The Pier Restaurant TEL.# 847-3640

BUSINESS ADDRESS__1_W_e_s_t_H_o_w_a_r_d_W_h_a_r_f _

Transferor hereby petitions the Licensing Board to transfer the said license to:

NAME OF TRANSFEREE N.A.J. Properties, L.L.C.

D/B/A The Pier Restaurant TEL. # 847-3640

NEW LOCATION, ifapplicable _

IfChange of Stockholders, List OLD & NEW Stockholders: (attach separate sheet if necessary)

Vincent SandonatoPRINT NAME

3s-\'( -;J[i) \~

DATE OR DATE COMMISSION EXPIRES IF NOTARY

_~~~~~~=-=?~5 I?tr;Ct,f~J'£sPRrMTNAME

C /113!J?DATE OR D}i{f-:OMMISSION EXPIRES IF NOTARY

--~-~-~-~-~-~-~-~-~-~OfficeUse Only-~---------~-~~~

FEE PAID_$3Wi- DATE PAID--L.:l?1=co.·=z61",,-,-,-t->...1 _

ACTION DATE. _

License Issued by: Date Issued: _

ACTION OF COUNCIL _

Page I of2 STATE OF RHODE ISLAND NewportBOARD OF LICENSING COMMISSION.ERS .

APPLICATION FOR LICENSE FOR CORPORATION OR LLC

I1'T c CBVRETAILER CLASS:, . [: .' t.. .' ;',. : ,

OWNERSHIP: N.A.J. Properties, L.L.C. , L. ..: I,

D/B/A:, ..

The Pier Restaurant,

Premises West Howard Wharf, including outside patio

State _Incornorated: I RI IDate oflncornoration: 1;2.1 BI0 I IBusiness Telephone No: I 847-3640

Name, Address and TeL # ofAll Officers (if LLC, List Manager under President and change title to "Manager" :

TITLE NAME HOME ADDRESS TELEPHONE

President Vincent Sandonato 48 Ward Avenue, Middletown RI 22S-7S00

Vice-Pres.

Secretary

Treasurer

MaIlmg Address: Choose a) Busmess Address, or b) Owner Address, or c) Other. IfOther Please specify below:

Name ofEach DirectorfBoard Member Address

..............•.•.- ,

........................... j

IfCornoration, Classes of Stock: Amount ofThis Class Authorized: Amount of This Class Issued:

Name Registered Stock Owners OR LLC Members w/%interest Class(es) of Stock Amount of Stock OR LLC %

Vincent Sandonato 100%

Approved by Council~________ Disapproved by Council _

Issued By Date License & Section 5.12 Received by _

Liquor Application by CorporationLa.<;l printed 919/20 II 2: 16 PM

Class «Class_of_License» # «Number_oCLicense» Entity: «ApplicationType))lilt' nmm::: LiqllLLCCORJJappMerge.(\{lc

of2 STATE OF RHODE ISLAND Newport

I D/B/A The Pier Restaurant

I

I

• For each yes and no question, please write in YES if yes or NO if no.• Where necessary, use additional pages for explanations. ,-------------------

Is any of the above stock pledged? I No I- Ifyes, provide details: •r--'===========

Is .ap~lication on beh.alfofundisclosed[;] - Ifyes, give details: IprmClpal or party m mterest? .----'=:;--------r===;----------Does Applicant Own premiSeS?~-property Mortgaged? Yes I - Property Leased~ Yes I-If Mortgaged or Leased: Amount ofExten!: I

1------'---------------------,Name and Address ofMortgagee or Lessee: Washington Trust Company

Have any ofthe applicants ever been arrested or convicted ofa crime? INo I. Ifyes, explain: •

IIs any other business to be carried on in Licensed Premises? I No I- If yes, explain: •

I IIs any Officer, Board Member, Stockholder engaged in any manner as a Law Enforcement Officer? INo I- Ifyes, explain: •

Do any oftbe applicants have any interest, direct or indirect, as principle or associate, or in any manner whatsoever, in any retaillicense issued under Ch.. 3-7 ofR.LO.L., 1956, as amended?~ - If yes, explain: •

State amount of capital invested in the business. $ 3. 6 mi 11 ion

Certificate of Liability Insurance and Proof of Worker's Compensation Insurance must be attached.

oard or NOTARY PUBLI~C Date Commission Expires (for Notary)

"NOTE: For new, transfer. expansion. or renewal the owner/sl must sign. In a corporation. the officers shouldsign; in an LLC. the "designated manager" and a member are to sign. We are no longer to accept the signatureof a manager or attorney on behalf of the owner.1. Every question on Application Form must be answered. Auy false statement made by the Applicant will be sufficientgrounds for the denial of the application or the revocation of the license in case one has been granted.2. Corporatious having 25 or more stockholders need not file a list of the names and addresses of Stockholders (Question #8).3. Attention is called to the requirements of the 1963 amendment of Section 3-5-10 of the General Laws.

a. All newly elected officers or directors must be reported to the Board of License Commissioners within 30 days.h. Any acquisition by. any person of more than ten percent (10%) of any class of corporate stock must be reported

within 30 days.c. Any transfer of fifty percent (50%) or more of any class of corporate stock can be made only by written application

to the licensing board subject to the procedures for a transfer of a license.

Liquor Application by Corporation Class «Class of License» # «Number of License» Entity: «ApplicationType»l.ast printed 919120 II 2: 16 jl/'l..1 Hie nmne: U(j"IIl.LCCORJJappMerge.dot:-