council minutes 2nd march 2009 - alexandrina council · item 19 planning & development ... this...

ALEXANDRINA COUNCIL

Minutes of the Council Meeting

Held on Monday 2nd March 2009

in the

Community Chambers “Wal Yuntu Warrin”

Commencing at 1.40pm

ALEXANDRINA COUNCIL

MINUTES FOR THE COUNCIL MEETING HELD ON 2 MARCH 2009 AT 1:40 PM

IN THE COUNCIL COMMUNITY CHAMBERS

TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO. CONFLICT OF INTEREST ............................................................................................................ 6 ITEM 1 CONFIRMATION OF MINUTES................................................................................ 7 ITEM 2 BUSINESS ARISING ................................................................................................ 7 ITEM 3 QUESTIONS WITHOUT NOTICE ............................................................................. 7 ITEM 4 QUESTIONS WITH NOTICE..................................................................................... 7 ITEM 5 NOTICES OF MOTION ............................................................................................. 7 ITEM 6 PETITIONS ............................................................................................................... 8

6.1 Petition - Proposed Pedestrian Crossing Walkthrough/Refuge - North Terrace, Port Elliot..................................................................................................... 8

7 FINANCE & CORPORATE SERVICES - ACTION SHEET ................................................. 8 ITEM 8 FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATON

ONLY .................................................................................................................................. 8 ITEM 9 FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL

DECISION ........................................................................................................................... 8 9.1 Fin & C.S. - Listing Of Items For Council Decision .................................................... 8 9.2 Budget Review January 2009.................................................................................... 9

10 FINANCE & CORPORATE SERVICES - GENERAL BUSINESS........................................ 9 ITEM 11 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTION

SHEET............................................................................................................................... 10 ITEM 12 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS

FOR INFORMATION ONLY .............................................................................................. 10 ITEM 13 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS

FOR COUNCIL DECISION................................................................................................ 10 13.1 Strat. Env & E.D. - Listing Of Items For Council Decision ....................................... 10 13.2 Irrigated Public Open Space Water Use Policy ....................................................... 11 13.3 Adoption Of Council's Strategic Management Plans ............................................... 12

14 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - GENERAL BUSINESS ........................................................................................................................ 14 2008 Qantas National Tourism Awards ............................................................................. 14

ITEM 15 ARTS & LIFESTYLE SERVICES - ACTION SHEET............................................... 15 ITEM 16 ARTS & LIFESTYLE SERVICES - ITEMS FOR INFORMATION ONLY ................. 15

16.1 Arts & Lifestyle Services - Items For Information Only ............................................ 15 16.2 Grant Community Benefits SA Community Connect - Coastal 'Taste

Buddies' .................................................................................................................. 16 17 ARTS & LIFESTYLE SERVICES - ITEMS FOR COUNCIL DECISION............................ 17

17.1 Arts & Lifestyle Services - Items For Council Decision............................................ 17 17.2 Volunteer Reimbursement Policy ............................................................................ 18 17.3 Fireworks Display - Sunday 8th March 2009 ........................................................... 20 17.4 Arts & Cultural Tourism Policy - Public Art Policy.................................................... 21

18 ARTS & LIFESTYLE SERVICES - GENERAL BUSINESS ............................................... 21 ITEM 19 PLANNING & DEVELOPMENT - ACTION SHEET ................................................. 22 ITEM 20 PLANNING & DEVELOPMENT - ITEMS FOR INFORMATION ONLY ................... 22

20.1 Planning & Development - Items For Information Only............................................ 22 20.2 Development Assessment Panel - Minutes 21 January 2009 ................................. 23 20.3 Development Assessment Panel - Minutes 18 February 2009................................ 23

21 PLANNING & DEVELOPMENT – ITEMS FOR COUNCIL DECISION .............................. 23 21.1 Planning & Development - Items For Council Decision ........................................... 23 21.2 Policy Re Public Access To Information Contained Within A Development

Application............................................................................................................... 24 21.3 Independent Assessors - Complaint Handling Policy For The Development

Assessment Panel................................................................................................... 27 21.4 Cadell Street, Goolwa Streetscape Improvements.................................................. 28 21.5 Heritage Incentive Scheme ..................................................................................... 30

22 PLANNING & DEVELOPMENT - GENERAL BUSINESS.................................................. 30 ITEM 23 ENGINEERING SERVICES - ACTION SHEET....................................................... 31

Graffiti/Restoration - Barge Dart ........................................................................................ 33 ITEM 24 ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY......................... 34

NIL ITEMS......................................................................................................................... 34 ITEM 25 ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION .......................... 34

25.1 Eng - Listing Of Items For Council Decision ............................................................ 34 25.2 Proposed Pedestrian Crossing Walkthrough / Refuge - North Terrace, Port

Elliot .................................................................................................................. 35 26 ENGINEERING SERVICES - GENERAL BUSINESS ....................................................... 38

Barge Dart Insurance Claim .............................................................................................. 38 ITEM 27 INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET............................. 39 ITEM 28 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR

INFORMATION ONLY....................................................................................................... 39 28.1 IP & D - Listing Of Items For Information Only ........................................................ 39 28.2 Temporary Road Closure - Adelaide Hills Tarmac Sprint - Sunday 29th

June 2008 - Property Owner Post Event Questionnaire .......................................... 39 29 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL DECISION........... 41

29.1 IP & D - Listing Of Items For Council Decision ........................................................ 41

29.2 Temporary Road Closure Request - Goolwa RSL Anzac Memorial March - 19th April 2009 ......................................................................................................... 42

29.3 Temporary Road Closure Request - Port Elliot Rsl - Anzac Memorial March And Dawn Service 2009 ............................................................................... 43

29.4 Mount Compass CWMS Scheme - Community Meeting Feedback ........................ 45 30 INFRASTRUCTURE PLANNING & DESIGN - GENERAL BUSINESS ............................. 46 ITEM 31 GOVERNANCE - ACTION SHEET ......................................................................... 46 ITEM 32 GOVERNANCE - ITEMS FOR INFORMATION ONLY............................................ 46

32.1 Gov - Listing Of Items For Information Only ............................................................ 46 32.2 Fleurieu Regional Development .............................................................................. 47 32.3 Deputy Chief Executive Meetings & Functions Attended......................................... 48 32.4 2009 LGA General Meeting - Council Notices Of Motion ........................................ 49 32.5 Clayton Bay Community Association - Clayton Boat Ramp..................................... 50

33 GOVERNANCE - ITEMS FOR COUNCIL DECISION ....................................................... 50 33.1 Gov - Listing Of Items For Council Decision............................................................ 50 33.2 Soldiers Memorial Gardens Lookout At Horseshoe Bay.......................................... 51 33.3 Nomination For The South Coast Health Advisory Council Incorporated ................ 52 33.4 Equestrian SA Show Jumping Committee - Request To Maintain The

Strathalbyn Polo Grounds ....................................................................................... 53 ITEM 34 GOVERNANCE - GENERAL BUSINESS................................................................ 54 ITEM 35 MAYOR'S REPORT ................................................................................................ 55

35.1 Mayoral Meetings & Functions Attended - February 2009....................................... 55 36 ELECTED MEMBERS REPORTS..................................................................................... 56

36.1 Elected Members Meetings And Functions Attended - February 2009.................... 56 37 ELECTED MEMBERS GENERAL BUSINESS.................................................................. 59

Langhorne Creek Memorial Park Committee – Erection of New Light Towers .................. 59 New Pipeline at Meningie .................................................................................................. 60 New “Life with Gusto” Program.......................................................................................... 60 Voluntary Travel Behaviour Change.................................................................................. 60 Apology for Council Meeting 16th March 2009 ................................................................... 60 Governor’s Visit 11th – 13th March 2009............................................................................. 60 SABA Customer Service Awards....................................................................................... 60

ITEM 38 REPORTS FROM COMMITTEES OF COUNCIL.................................................... 61 38.1 Reports From Committees Of Council - Listing Of Items......................................... 61 38.2 Friends Of The Ps Oscar 'W' - Minutes Promotion & Marketing Sub-

Committee Meeting 28th January 2009................................................................... 61 38.3 Heritage Advisory Committee - Minutes 5 February 2009 ....................................... 62 38.4 Strathalbyn Visitor Information Centre Committee - Minutes 21st January

2009. .................................................................................................................. 62 Presentation on Hills Positive Ageing Taskforce Plan ....................................................... 62

ITEM 39 GALLERY GENERAL BUSINESS........................................................................... 63

Question from Diane Bell re Council’s Media Release dated 19th February 2009 ............. 63 ITEM 40 CONFIDENTIAL REPORTS.................................................................................... 64

40.1 Strathalbyn Community Swimming Pool Redevelopment Tenders ......................... 64 40.2 Bituminous Spray Sealing Contract From Financial Year 2009/2009 -

2010/2011 ............................................................................................................... 64 40.3 Former Port Elliot Primary School ........................................................................... 64 40.4 Alexandrina Community Photography Competition 2009 ........................................ 64

41 CLOSURE ......................................................................................................................... 65

Alexandrina Council

Alexandrina Council of 65 Council Minutes Monday 2nd March 2009

ALEXANDRINA COUNCIL

MINUTES OF ALEXANDRINA COUNCIL MEETING

HELD IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN" ON 2 MARCH 2009 AT 1:40 PM

PRESENT

Deputy Mayor Councillor Anne Woolford, Councillors Barry Featherston, Jim Davis, Alan Oliver, Rod Potter, Grant Gartrell, Trent Rusby, Mary Beckett, Frank Tuckwell and Rick Medlyn APOLOGIES Mayor Kym McHugh and Councillor Ian Saunders IN ATTENDANCE Mr John Coombe, Mrs Christine Hamlyn, Mrs Robyn Dunstall, Graham Webster, Mrs Sally Shepherd, Ms Tanya Mitchell, Mr Simon Grenfell, Mr Neville Styan, Mr Kim Vivian, Mrs Sally Roberts, Mr David Zanker, Mr Simon Grenfell and Mr Neville Styan LOCAL GOVERNMENT PRAYER

CONFLICT OF INTEREST

Section 73 of the Local Government Act 1999

Alexandrina Council


ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 16th February 2009. Moved Cr Oliver, seconded Cr Medlyn that the minutes of the Alexandrina Council Meeting held on Monday 16th February 2009 as circulated to members be received as a true and accurate record, with the following amendment: Item 16.6 – Access to 64 Ocean Parade, Middleton Resolution should read: 1. That Council advise Mr Chris Michelmore that Council do not support the

vehicle access over the road reserve due to the risk it presents to the public and the environment or the creation of a right of way over the recreational reserve on Seaview Avenue.

2. That Council commence the road closing process under the Road Traffic Act 1961 to close the Ocean Parade road reserve from the eastern boundary of 54 Ocean Parade to the western boundary of 64 Ocean Parade, Middleton to vehicular traffic.

CARRIED

ITEM 2 BUSINESS ARISING

NIL ITEMS

ITEM 3 QUESTIONS WITHOUT NOTICE

NIL ITEMS

ITEM 4 QUESTIONS WITH NOTICE

NIL ITEMS

ITEM 5 NOTICES OF MOTION

NIL ITEMS

Alexandrina Council


ITEM 6 PETITIONS

6.1 Petition - Proposed Pedestrian Crossing Walkthrough/Refuge - North Terrace, Port Elliot

File Ref: 9.24.1 Nbr of Signatories: 643

REPORT Copies of a petition have been received, through Ezy Pzy Planning & Design Services, which were sent to Department of Energy, Transport and Infrastructure, opposing the design for a Pedestrian Crossing Walkthrough/Refuge on North Terrace, Port Elliot and in particular the removal of 8 car parking spaces from a shopping destination that is already short of car parking. Refer to Item 25.2 this Agenda

ACF09114 Moved Cr Medlyn seconded Cr Beckett that the Petition be noted.

CARRIED

Council moved to Item 25.2 at 1.42pm Council returned to Item 6.1 at 1.52pm

ITEM 7 FINANCE & CORPORATE SERVICES - ACTION SHEET

7.1 Action Sheet for Council Items NIL ITEMS

ITEM 8 FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATON ONLY

NIL ITEMS

ITEM 9 FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL DECISION

9.1 Fin & C.S. - Listing Of Items For Council Decision

Item No Subject

Officer

9.2 Budget Review January 2009 R Dunstall

Alexandrina Council


9.2 Budget Review January 2009

File Ref: 9.24.1 Officer (full name): Robyn Dunstall Officers Consulted (full name): Management Executive

REPORT The Budget Review for the period 1st October to 31st January is the second review that will be presented to Council during 2008/09. The Budget Review comprises the following statements –

• Budget Review Income Statement • Budget Review Balance Sheet • Budget Review Statement of Changes in Equity • Budget Review Cash Flow Statement • Uniform Presentation of Finances • Financial Indicators • Summary of main variances to original budget

As at 31st January 2009 the revised year-end projected budget balance is a net surplus of $1,184,700. This includes a capital grant of $315,000 for Goolwa stormwater reuse project, the total cost of the project is $500,000. Since the September Budget Review the operating deficit before capital revenue has been reduced by $243,600 to $995,200; this is mainly attributed to an increase in private works income and a reduction in employee costs. The January Budget Review estimates cash at end of reporting period to be $3,346,500.

ACF09115 Moved Cr Featherston seconded Cr Medlyn: That Council for the period ended 30th January 2009 adopts a Budget

Review with a net surplus of $1,184,700 and an estimated cash at end of reporting period of $3,346,500.

That the Annual Business Plan and Budget 2008/09 be amended to reflect

the variances.

CARRIED

ITEM 10 FINANCE & CORPORATE SERVICES - GENERAL BUSINESS

NIL ITEMS

Alexandrina Council


ITEM 11 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTION SHEET

11.1 Action Sheet for Council Items

NIL ITEMS

ITEM 12 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR INFORMATION ONLY

NIL ITEMS

ITEM 13 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR COUNCIL DECISION

13.1 Strat. Env & E.D. - Listing Of Items For Council Decision

Item No Subject

Officer

13.2 Irrigated Public Open Space Water Use P Barnes 13.3 Adoption Of Council's Strategic Management

Plans G Webster

Alexandrina Council


13.2 Irrigated Public Open Space Water Use Policy

File Ref: 9.24.1 Officer (full name): Paul Barnes Officers Consulted (full name): Simon Grenfell, David Mullins, Edan Shultz,

Travis Hester Corporate Plan Objective No: 3.2.2 ESD Impact/Benefit:-

* Environmental: Positive. Improved efficiency of water resources use.

* Social: Positive. Council demonstrates leadership in water management and has a clear policy for the use of water in parks and reserves.

* Economic: Positive. Reduction in water costs with improved efficiency.

REPORT Alexandrina Council staff have been working with SA Water and the Local Government Association of South Australia to implement more efficient use of water in public open space reserves. SA Water has introduced a ‘Code of Practice: Irrigated Public Open Space’ to provide the tools and reporting models necessary to implement best practice irrigation management in the provision of public open space such as sports fields, parks and reserves. As a part of this program Council Parks and Gardens staff have developed and implemented a Turf and Irrigation Management and Monitoring program to meet the Code of Practice requirements and to achieve continual improvement in water use and management throughout the Council area while maintaining the high quality of Council parks and reserves. The Irrigated Public Open Space Water Use Policy explains the importance of efficient water management to Alexandrina Council and outlines how Council will achieve its goals in this area.

ACF09116 Moved Cr Beckett seconded Cr Oliver that Council adopt the Irrigated Public

Open Space Water Use Policy.

CARRIED

Alexandrina Council


13.3 Adoption Of Council's Strategic Management Plans

File Ref: 9.24.1 Officer (full name): Graham Webster Officers Consulted (full name): All Staff ESD Impact/Benefit:-

* Environmental: Sustainable natural and built environments that meet the needs of a growing community and economy

* Social: A vibrant, cohesive and diverse community providing a healthy, quality lifestyle

* Economic: ‘Sustainable economic growth supporting industries and businesses

* Governance: Progressive leadership, good governance, efficient and effective services

REPORT Pursuant to Section 122 of the Local Government Act 1999, the Council must develop and adopt plans to effectively manage its area, to be collectively known as the Strategic Management Plans. Council’s Strategic Management Plans include:

! Community Strategic Plan; ! Long Term Financial Plan; and ! Infrastructure and Asset Management Plan

The Community Strategic Plan in particular, sets out the strategic direction for the Alexandrina Council for the period from 2009-2013. The plan identifies the key issues facing the Council and presents specific long-term goals and four year outcomes that will address these challenges. The key objective of the Long Term Financial Plan is financial sustainability in the medium to long term, while still achieving Council’s objectives as specified in its Community Strategic Plan, ensuring that we understand the impact of decisions made today on our future. Council has prepared the Infrastructure & Asset Management Plan to assist in determining the funding impact of our assets. These projections are based on the current understanding of asset management needs over the next 20 years and ensure that assets are maintained at a safe and functional standard that meet community expectations and cater for future growth and demographic changes.

…cont’d

Alexandrina Council


13.3 Adoption Of Council's Strategic Management Plans (continued) On 14th January 2009 Council released the ‘Have Your Say’ pubic consultation on the Draft Community Strategic Plan 2009-2013, Draft Long Term Financial Plan, Infrastructure & Asset Management Plan and ‘Future Basis of Rating’ Discussion Paper. This consultation was undertaken for a period of 30 days with closing date being 13th February 2009. Feedback forms were available at Council Offices, Alexandrina Council website and within the ‘Have Your Say’ newsletter. The feedback form was designed, in particular, to give the community the opportunity to comment on the Draft Community Strategic Plan 2009-2013 and the ‘Future Basis of Rating’ discussion paper.

At the completion of the consultation period Council had received 304 feedback forms.

This community consultation has proven to be very successful in both the number of responses received and the positive nature of the feedback; in particular, to the direction that Council is taking with the Community Strategic Plan 2009-2013 and the continuation of the differential rating system. Councils will analyse the rating impact when considering the differential rate as part of the Annual Business Plan deliberations for 2009-2010. The Community Strategic Plan 2009-2013, Long Term Financial Plan 2010-2019, and Infrastructure & Asset Management Plan are presented for your adoption.

ACF09117 Moved Cr Rusby seconded Cr Gartrell that pursuant to Section 122 of the Local Government Act 1999, Council adopt the following Strategic Management Plans:

- The Community Strategic Plan 2009-2013. - The Long Term Financial Plan 2010-2019 - The Infrastructure and Asset Management Plan

CARRIED

Congratulations to Sally Shepherd for work undertaken on the Plans.

Alexandrina Council


ITEM 14 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - GENERAL BUSINESS

2008 Qantas National Tourism Awards Tanya Mitchell provided a verbal report on the 2008 Qantas National Tourism Awards. Three South Australian business won National Awards, they being: " Narnu Farm on Hindmarsh Island " Adelaide Convention Centre " Clipsal 500

A letter of congratulations will be sent to Narnu Farm from Council. Responsible Officer: Graham Webster

Alexandrina Council


ITEM 15 ARTS & LIFESTYLE SERVICES - ACTION SHEET


Date of Originating Meeting

Item No.

Details of Item & Recommendation

Responsible Officer

Progress To Date Completion Date

12 Jan 09 13.1.3 Hindmarsh Island Lookout Cr Medlyn requesting that Council investigate the wording of the signage and report back.

Kim Vivian D Commerford & S Grenfell to attend a meeting of the Working Party on 3 March 2009, a report will then be brought back to Council.

16 Feb 09 14 Aleppo Pines on Hindmarsh Island – Method of control with regard the pines and potential fire risks. Ngarrindjeri to be consulted.

Kim Vivian Investigations continuing with Fire Prevention Officer’s, General Manager Planning & Development Services, CFS Region 1 and Ngarrindjeri.

ITEM 16 ARTS & LIFESTYLE SERVICES - ITEMS FOR INFORMATION ONLY

16.1 Arts & Lifestyle Services - Items For Information Only

Item No Subject

Officer

16.2 Grant Community Benefits SA Community Connect – Coastal ‘Taste Buddies’

C Lundstrom

Alexandrina Council


16.2 Grant Community Benefits SA Community Connect - Coastal 'Taste Buddies'

File Ref: 9.24.1 Officer: Chris Lundstrom, Community Connect – Coastal

Coordinator Social: This program builds community and offers Primary

Health education in a social setting. The target group are men, over the age of 60 years, who have become isolated due to ill health, age, disability or taking on the role of carer, losing their spouse or their employment or the role of carer.

Economic: Primary health benefits to individuals translate into economic benefits for the community.

REPORT

The Community Connect program offers short to medium intervention to enable residents of the Alexandrina Council region who have become isolated through age, disability or sickness to be relinked to the community. The program provides services to the Alexandrina Council’s coastal and rural areas. The target group are men over 60 who are lacking social networks, have low self esteem and confidence and lack basic cooking skills. This program offers help with budgeting, menu planning and making healthy food choices. The participants are encouraged to buy fresh, in season and local produce which is then prepared and cooked using healthy methods. The anticipated outcomes are an improvement in the independence of older men and a reduction in social isolation with improved and increased life management skills. This grant of $ 1760.00 will enable Community Connect to run 4 x 6 week sessions of Basic Cooking. Similar programs were very successful during 2007/2008. The 2009 program will be known as “Taste Buddies” and commences in March. Funding is allocated as follows: • $360 Equipment • $450 ($15 per head) educational materials • $800 food and consumerables • $150 Transport The services will meet: The Department for Families and Communities “Connecting the Future” Strategic Agenda. Objective 3: Independence and Community Connection. The SA Strategic Plan community Benefit SA Objective 2: Improving Wellbeing Objective 5: Building Communities Objective 6: Expanding opportunities

…cont’d

Alexandrina Council


16.2 Grant Community Benefits SA Community Connect - Coastal 'Taste Buddies' (continued) “Taste Buddies” will use the Centenary Hall Supper room and kitchen as this has proved to be an excellent venue combining the cooking instruction with the social component of the program. The meals are cooked then eaten together in the supper room. The Community Connect coordinator will undertake the role of facilitator for the program, but the other roles of Cooking Instructor and Assistant will be undertaken by volunteers, this program will use an average of 14 volunteer hours per week and it is anticipated that 25 to 30 consumers will participate over the year.

ACF09118 Moved Cr Beckett seconded Cr Medlyn that the report be received.

CARRIED ITEM 17 ARTS & LIFESTYLE SERVICES - ITEMS FOR COUNCIL DECISION

17.1 Arts & Lifestyle Services - Items For Council Decision

Item No Subject

Officer

17.2 Volunteer Reimbursement Policy P Eden 17.3 Fireworks Display L Hoyle

Alexandrina Council


17.2 Volunteer Reimbursement Policy

File Ref: 9.24.1 Officer (full name): Pam Eden, Volunteer Program Coordinator Officers Consulted (full name): Kim Vivian, Jenn Cole, Heather Grant Budget Allocation: $2,000 Budget Spent to Date: $ 192-76 Chart of Account: Volunteer Training Support Job Number: 541604 ESD Impact/Benefit:-

* Social: Positive. Alexandrina Council volunteers contribute to the social capital of this community through the support they provide to its many diverse activities.

* Economic: Negative. Due to the current financial crisis and cost of fuel, volunteers are currently requesting reimbursement more frequently than in the past to cover ‘out of pocket’ expenses whilst assisting with Council programs.

REPORT Volunteers willingly give of their time and expertise. Their activities help to build community cohesion, develop community capacity through supporting community programs, develop social inclusiveness through engaging with isolated, frail and vulnerable community members, advocate for the community and as a consequence lift community spirit. Volunteers provide their services without the expectation of monetary reward. However, volunteer involvement is not a cost free exercise because all volunteer workers need to be supported in a similar manner as paid workers. The financial benefit derived by the community from volunteering is enormous. Volunteers at the Centre for Positive Ageing alone donate in excess of 10,000 hours of service to the centre’s programs annually. In monetary terms this equates to a donation to council of over $200,000.00 annually. Without volunteers the number of services council could provide to the community would be severely decreased or limited. Volunteers are the life blood of most community service programs and as such their contributions need to be acknowledged and valued. The Volunteer Reimbursement Policy has been developed for use across all volunteer involving programs of the Alexandrina Council. Currently there is no consistent policy in place. The aim of this policy is to clearly define what can and cannot be claimed as an out of pocket expense relating to their volunteering role. A second aim of this policy is to set out the procedure for making claims for the reimbursement of out of pocket expenses.

…cont’d

Alexandrina Council


17.2 Volunteer Reimbursement Policy (continued)

The content of this policy has been written with the view of covering all possible situations and contingencies where volunteers may require the reimbursement of out of pocket expenses incurred during the course of their volunteering commitments.

ACF09119 Moved Cr Featherston seconded Cr Oliver that this Policy be deferred

pending wording amendments from 'will' to 'may'.

CARRIED

Alexandrina Council


17.3 Fireworks Display - Sunday 8th March 2009

File Ref: 9.24.1 Officer: Lisa Hoyle From: AAC Fireworks Officers consulted: Steve Ashley ESD Impact/Benefit: -

• Environmental: Minimal effect on parklands • Social: Positive Community event • Economic Positive for local business

REPORT

AAC Fireworks have applied to Council to hold a public fireworks display for the Wooden Boat Festival on Sunday 8th March at 9pm. It is tentatively suggested that the site will be off the Hindmarsh Island “beach “opposite the Goolwa Wharf. Mr. Andrew Fragnito from AAC Fireworks has provided Council with all the necessary qualifications and insurances to conduct such a display. The Councils fireworks delegation states that the Fire Prevention Officer is authorised to approve fireworks displays outside of the fire danger season. As this request is for a fireworks display during the fire danger season and the display is to be held on Council land, approval is required from Council. Standard fireworks conditions would apply:- • A Ninth Schedule permit from CFS ( fire danger season ) or a tenth schedule

permit (total fire ban day) is obtained prior to the event and forwarded to Council no later than 24 hours prior to the date of the event.

• An advertisement is placed in The Times newspaper prior to the event • That the event finish no later than 9.30pm • Compliance with all conditions specified under the Explosives Act, Fire and

Emergency Services Act, Noise Control Act and any other appropriate legislation and regulations.

• Council will accept no liability for injury or damage as a result of any display. • Prior notification (minimum 48 hours ) of the display must be given to

- Police Headquarters - C.F.S. Headquarters

As a 9th or 10th schedule permit for the fireworks display must be obtained through an authorised CFS permit officer closer to the event, further conditions for the display may apply.

ACF09120 Moved Cr Potter seconded Cr Oliver that Council support the request for a

fireworks display on Sunday 8th March 2009 at 9.00pm, at the Hindmarsh Island 'beach' opposite the Goolwa Wharf, subject to the C.F.S. issuing the appropriate permit.

CARRIED

Alexandrina Council


17.4 Arts & Cultural Tourism Policy - Public Art Policy

File Ref: 9.24.1 Officer (full name): Des Commerford From: Arts & Cultural Tourism Advisory Committee Officers Consulted (full name): Kim Vivian, Steve Ashley Corporate Plan Objective No: 35.1.1 Budget Allocation: $3,000 Budget Spent to Date: Nil Chart of Account: 5730365 Job Number: 573702 ESD Impact/Benefit:-

* Environmental: N/A * Social: Positive enhancement to the urban structure

of localities. * Economic: Positive focus for visitation to townships.

REPORT In accordance with Action 35.5.1 of the Arts & Cultural Tourism Policy, adopted by Council in 2008, the Advisory Committee seeks approval to progress the following policy: “consider the inclusion of public art in all of Council’s infrastructure and building projects”. The action is to seek an effective approach to community development and social well-being. As has been shown with Cadell Street, Goolwa; Strathalbyn Memorial Gardens; Basham Beach Foreshore and entry statements to various towns; public art, undertaken in association with community groups enhances the amenity of localities and display a sense of pride within the community. Public art is also an economic driver, as related to tourism, to encourage visitation to an area and promotes a particular character or theme of a town particularly in the interpretation of historic events or cultural appreciation of a site. The Advisory Committee seeks to prepare a policy and procedures manual for consideration of Council prior to public consultation.

ACF09121 Moved Cr Beckett seconded Cr Rusby that Council appoint Mrs Jane Hylton,

Chair of the Arts & Cultural Tourism Advisory Committee to propose a policy and process related to Public Arts, for consideration of Council.

CARRIED ITEM 18 ARTS & LIFESTYLE SERVICES - GENERAL BUSINESS

NIL ITEMS

Alexandrina Council


ITEM 19 PLANNING & DEVELOPMENT - ACTION SHEET



Item No.


Responsible Officer


2nd Feb 09 22 Council write to the Minister for Urban Development & Planning advising that Council is not in support of the title “Greater Adelaide Region” with their preference being “Inner Regional Area”

S Roberts Letter sent 12 Feb 09

16 Feb 09 14 Emergency Evacuation - Cr Woolford requesting a review of all our town plans with emergency services. Also to check our Bushfire Management Plan along with Development Plans.

S Roberts / L Hoyle

ITEM 20 PLANNING & DEVELOPMENT - ITEMS FOR INFORMATION ONLY

20.1 Planning & Development - Items For Information Only

Item No Subject

Officer

20.2 Development Assessment Panel – Minutes 21 January 2009

V Harvey

20.3 Development Assessment Panel – Minutes 18 February 2009

V Harvey

Alexandrina Council


20.2 Development Assessment Panel - Minutes 21 January 2009

File Ref: 9.24.1 Officer: Vanessa Harvey

REPORT Minutes of the Development Assessment Panel Meeting held on 21 January 2009.

ACF09122 Moved Cr Medlyn seconded Cr Oliver that the Minutes of the Development

Assessment Panel Meeting held on 21 January 2009 be received.

CARRIED 20.3 Development Assessment Panel - Minutes 18 February 2009

File Ref: 9.24.1 Officer: Vanessa Harvey

REPORT Minutes of the Development Assessment Panel held 18 February 2009.

ACF09123 Moved Cr Medlyn seconded Cr Oliver that the Minutes of the Development

Assessment Panel held 18 February 2009 be received.

CARRIED ITEM 21 PLANNING & DEVELOPMENT – ITEMS FOR COUNCIL DECISION

21.1 Planning & Development - Items For Council Decision

Item No Subject

Officer

21.2 Policy re Public Access to Information Contained within a Development Application

B Hill

21.3 Independent Assessors – Complaint Handling Policy for the Development Assessment Panel

S Roberts

21.4 Cadell Street, Goolwa Streetscape Improvements

D Commerford

21.5 Heritage Incentive Scheme D Zanker

Alexandrina Council


21.2 Policy Re Public Access To Information Contained Within A Development Application

File Ref: 9.24.1 Officer: Brian Hill

Officers Consulted: Sally Roberts, John Lewis, Andrew Sladden, Tom Gregory

REPORT In line with the Ombudsman’s office report and a recent court case involving Council it has been determined that Council should adopt a Policy in regard to the information contained within a Development Application that is available to the public. This policy clarifies the information that may be provided to the public in relation to development applications and related documents and is divided into pre-decision and post-decision information and is in addition to statutory Category 2 & Category 3 development requirements. The policy ensures compliance with the requirements of the Development Act 1993 whilst facilitating community involvement in the planning assessment process. Policy PRE-DECISION Development Plan Consent The Development Act 1993 allows for public access to specific information associated with applications for development approval. Access to information not covered by this document may be available upon application through the provisions of the Freedom of Information Act 1991. The following information is available to be viewed by the public: " The name and address of the applicant (or applicants); " The date of the application; " The date on which the application was received by Council; " A description of the land which is the subject of the application; " A brief summary of the matters, acts or things in respect of which any consent

or approval is sought; " Details of any referral or concurrence on the application; " Whether any decision is made on the application by a council, a regional

development assessment panel, the Development Assessment Commission or the Governor;

…cont’d

Alexandrina Council


21.2 Policy Re Public Access to Information Contained Within a Development Application

(continued)

The Council may, upon payment of a fee fixed by Council, make copies of the above documents available to the public. Site plans and elevations may be viewed upon written application if the requester can demonstrate a direct and valid interest in the development however floor plans or other documentation showing the internal layout of the building shall not be shown or copied. Documents covered by legal professional privilege are not available to be viewed or copied. Building Rules Consent Plans and documents relating to Building Rules Consent are only available through a Freedom of Information Request under the Freedom of Information Act 1991. POST DECISION Development Plan Consent The following information is maintained in the Development Register and is available to be viewed by the public:

" The name and address of the applicant (or applicants); " The date of the application; " The date on which the application was received by Council; " A description of the land which is the subject of the application; " A brief summary of the matters, acts or things in respect of which any

consent or approval is sought; " Details of any referral or concurrence on the application; " Whether any decision is made on the application by a council, a regional

development assessment panel, the Development Assessment Commission or the Governor;

" Any decision on the application (including the date of the decision and any conditions that are imposed);

" The fees payable for any provisional building rules consent; " The date of the commencement of any building work, and the date of the

completion of any building work; and " If any decision on the application is the subject of an appeal, the results of

the appeal. Copies of the above documents are available to the public upon payment of a fee fixed by Council. Documents covered by legal professional privilege are not available to be viewed or copied.

…cont’d

Alexandrina Council


21.2 Policy Re Public Access To Information Contained Within A Development Application

(continued) Site plans and elevations may be viewed upon written application if the requester can demonstrate a direct and valid interest in the development however floor plans or other documentation showing the internal layout of the building shall not be shown or copied. Building Rules Consent Technical details, particulars, plans, drawings, specifications and other documents or information relating to building work and falling within Regulation 99 of the Development Regulations 1993 are only available to be viewed by the public with the consent of the Council and the owner of the building, and upon the payment of a fee fixed by Council. Copies of these documents are not available unless permission has been obtained from the holder of the copyright.

ACF09124 Moved Cr Rusby seconded Cr Medlyn that the Public Access to information

contained within a Development Application Policy be adopted.

CARRIED

Alexandrina Council


21.3 Independent Assessors - Complaint Handling Policy For The Development Assessment Panel

File Ref: 9.24.1 Officer: Sally Roberts

REPORT At the 2 February 2009 meeting Council adopted the Complaint Handling Policy which is to be incorporated into the Council Development Assessment Panel Code of Conduct. As part of that policy it is necessary to appoint some independent assessors who can be called upon to handle particular complaints. Council’s legal firms in Wallmans Lawyers and Norman Waterhouse Lawyers have agreed to be listed as these independent assessors and therefore will be available to deal with any complaint matters that may arise.

ACF09125 Moved Cr Medlyn seconded Cr Beckett that Council accept the appointment

of Wallmans Lawyers and Norman Waterhouse Lawyers as the Independent Assessors as it relates to the Complaint Handling Policy for the Council Development Assessment Panel.

CARRIED

Alexandrina Council


21.4 Cadell Street, Goolwa Streetscape Improvements

File Ref: 9.24.1 Officer (full name): Des Commerford Officers Consulted (full name): Sally Roberts Corporate Plan Objective No: 10.5.1 Budget Allocation: $100,000 Budget Spent to Date: $6,979 Chart of Account: 5060345 Job Number: 506602 Risk Assessment: Nil ESD Impact/Benefit:-

* Environmental: Ensure the character and heritage of the street reflects the sustainability of the town.

* Social: Provide a public space for community, retail and office use.

* Economic: Improved amenity to enhance retail opportunities.

REPORT At a previous workshop of Council, comments were sought, prior to this meeting, related to the proposed streetscape plan for Cadell Street. It would appear that Members are in agreement with the general direction of the plan to allow community consultation to occur. The project will provide a master plan for streetscape improvements and a framework to guide Council on issues and opportunities, following the initial investigation. Proposals within the plan relate to the following. Namely: 1. Maintain a riverine theme to be reflected in street furniture such as seats,

bins, bollards, public art and signage. 2. The existing street trees (Hills Fig) be retained but managed to address

spread of roots and impact on footpaths. 3. The footpath extension, beyond Crocker Street be of a sand/natural colour

with prominent paving at intersections. Dark colour preferred. 4. Gateway concept be retained with structures being designed to compliment

the riverboat theme. 5. Need to improve directional signage. 6. Retain the heritage significance of the street so that buildings and signage

reflect a sympathetic approach to building style. 7. Pedestrian safety should be a priority.

Members need to address the issue of the proposed treatment to the corner of Cadell Street and Goolwa Terrace. It would seem that only one option, namely removal of the slip lane with a wider intersection, be promoted (page 14 of the report).

…cont’d

Alexandrina Council


21.4 Cadell Street, Goolwa Streetscape Improvements (continued)

It is suggested that Council explore further car parking options within the town centre. This proposal may require a more detailed study.

ACF09126 Moved Cr Medlyn seconded Cr Tuckwell that the Cadell Street, Goolwa

Streetscape Improvement Plan be placed on public display until the 30th April 2009.

CARRIED

Alexandrina Council


21.5 Heritage Incentive Scheme

File Ref: 9.24.1 Officer (full name): David Zanker From: Heritage Advisory Committee Officers Consulted (full name): Sally Roberts Corporate Plan Objective No: 10.6.8 Budget Allocation: $20,000 Budget Spent to Date: Nil Chart of Account: 5060345 Job Number: 506606 ESD Impact/Benefit:-

* Environmental: Positive - Retention of historic character. * Social: Positive - Communities perception of

Council assisting property owners in the maintenance and preservation of places with local heritage significance.

* Economic: Small contribution from Council to maintain successful grant funding from State Government.

REPORT Council have introduced a number of Heritage based programs designed to assist in supporting and protecting the historic character of our region. These programs are aimed at encouraging restoration and conservation of properties with specific heritage significance and seeks to ensure that owners of Local Heritage Places and Contributory items continue to enjoy their properties and make them viable. One of these programs is a Local Heritage Incentive Scheme. In June 2008 an application for grant monies was submitted to the Department for Environment and Heritage (DEH), seeking a grant to establish a Council Local Heritage Incentive Scheme. In January 2009 the DEH notified Council that they were successful in obtaining a grant of $5500 (GST inclusive). Council accepted this offer on 1 February 2009 and submitted a signed acceptance form to the DEH. To obtain the funding, Council was required to match the DEH amount thereby creating a total grant amount of $11,000 (GST inclusive). This has been funded through the Planning Heritage Research budget line. The final criteria regarding funding allocation is yet to be finalised, however a draft brochure has been produced outlining the possible ways in which the funding can be allocated, this will be promoted in Council’s next Newsletter.

ACF09127 Moved Cr Beckett seconded Cr Oliver that Council endorse the allocation of

$5,500 (GST inclusive) towards the Local Heritage Incentive Scheme.

CARRIED

ITEM 22 PLANNING & DEVELOPMENT - GENERAL BUSINESS

NIL ITEMS

Alexandrina Council


ITEM 23 ENGINEERING SERVICES - ACTION SHEET



Item No.


Responsible Officer


16 Jul 07 11.1 Bank SA Walkway

Simon Grenfell

Proposal has been put to the new owners who have agreed in principle with the walkway. New letter and approach sent to owners to gain legal agreement. The Bank and the new owners have agreed. Licence currently being formalised. Licence agreement updated and sent to new owners. Dennis to follow up this week. Still waiting for a reply Council’s solicitors have sent the documents through to the owners for signing on 10th November. Still waiting for documents to be returned. Council’s solicitors have spoken to the landowners and encouraged them to move this along asap.

1 Sept 2008 Angas River Retaining Structures. Bank stabilisation works in the Soldiers Memorial Gardens adjacent to the Angus River.

Simon Grenfell

Added to action sheet at request of Cr Rusby. Still pursuing this. Experiencing difficulties with DWLBC re paperwork etc. Simon provided verbal update – that we are on track for works to begin in March 2009. Simon advised the project has stalled at the moment.

…cont’d

Alexandrina Council


23.1 Action Sheet for Council Items (continued)


Item No.


Responsible Officer


1 Dec 2008 ACPA Cr Beckett requesting a report be provided to Council with regard to the Centre for Positive Ageing and the direction it should follow for the future, together with a copy of Sophie Piron’s report.

David Moyle Richard Woods is developing concept plans in consultation with Des Commerford and Heather Grant

12 Jan 2009 Vandalism / Security at the Strathalbyn Visitor Information Centre and Soldiers Memorial Gardens

David Moyle Cr Rusby & others met with SAPOL on this issue. Six agreed outcomes came out of this meeting. SAPOL have reviewed their approach and now have a much greater presence in Strathalbyn. David Moyle advised that more lighting has been installed in the Park and automatic security lights have been installed at the Pool. SAPOL encourages all residents to report any incidences. This must be reinforced with residents.

…cont’d

Alexandrina Council


23.1 Action Sheet for Council Items (continued)


Item No.


Responsible Officer


16 Feb 2009 Items for discussion with DTEI Simon Grenfell to bring listing of items for Council to discuss with Department for Transport, Energy & Infrastructure to the next Council Meeting

Simon Grenfell

Meeting to be held in early April. Will provide elected members with opportunity to raise issues.

16 Feb 2009 Lookout on Ashbourne Road, Strathalbyn. Cr Woolford advised that the lookout was removed for a possible re-design of the area. Seeking further information and update.

Simon Grenfell

Graffiti/Restoration - Barge Dart Cr Medlyn requesting that the graffiti be removed before the WBF weekend. John advised he has met with Roly Bartlett and Roly will be obtaining costings to restore the Barge Dart (through Federal Government funding). John to come back to Council with a report on this. May be opportunity to access Federal & State monies to restore the Dart. Cr Tuckwell feels that this funding could also be applied to the old Currency Creek Bridge for restoration purposes. This will be added to Camp Coombe agenda for discussion. Responsible Officer: John Coombe

Alexandrina Council


ITEM 24 ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY

NIL ITEMS

ITEM 25 ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION

25.1 Eng - Listing Of Items For Council Decision

Item No Subject

Officer

25.2 Proposed Pedestrian Crossing Walkthrough / Refuge – North Terrace, Port Elliot

Peter Wood

Alexandrina Council


Council moved to Item 25.1 at 1.42pm Deputy Mayor Cr Anne Woolford welcomed Ms Robyn Thorne to the meeting at 1.43pm. Ms Thorne provided Council with reasons why she is opposed to the proposal for a Pedestrian Crossing Walkthrough/Refuge. Deputy Mayor Cr Anne Woolford welcomed Ms Madeline Walker to the meeting at 1.46pm. Ms Walker also provided with Council reasons opposing the walkthrough/refuge, and also presented Council with the original Petition documents contained signatures collected, which she has requested be forwarded to Department for Transport, Energy & Infrastructure.

25.2 Proposed Pedestrian Crossing Walkthrough / Refuge - North Terrace, Port Elliot

File Ref: 9.24.1 Officer (full name): IM – Peter Wood Officers Consulted (full name): GMES – Simon Grenfell Budget Allocation: DTEI Funded Risk Assessment: Provision of pedestrian crossing facilities

will assist pedestrian safety ESD Impact/Benefit:-

* Environmental: Save for minor additions to streetscape signage

* Social: Level of protection afforded to residents and visitors

* Economic: No cost to Council. Funded by Department for Transport, Energy & Infrastructure

REPORT Background For more than five years, the Port Elliot community has been agitating for some form of protection for pedestrians crossing North Terrace in the vicinity of the major shopping concentration. The road is under the care and control of DTEI and they have been instrumental in working up a series of proposals, which they have discussed with Council officers. In April 2003, Council resolved to support the construction of a pedestrian-controlled crossing east of The Strand. (ACS 285, 22 April 2003). DTEI advised Council that funding was not available in the forthcoming financial year, or in 2004-05.

…cont’d

Alexandrina Council



(continued)

Further surveys of the vehicle and pedestrian movements in North Terrace by DTEI revealed that the warrant was not met for a pedestrian-activated crossing and that, given its low priority State-wide was unlikely to be funded. An amended DTEI proposal was sent to Council in about July 2008, for a pedestrian walkthrough / refuge immediately west of The Strand. This form of installation does not have signals to give pedestrians rights over vehicles, but provides a central island 'refuge', so that pedestrians can cross traffic in one direction and pause in relative safety before proceeding to complete their crossing. A further amendment was made to the layout and received by Council in October 2008. At the 17 November meeting of Council, it was resolved that this later proposal be supported and 'go on public display for a four week period'. (ACS 08221, 17 November 2008). Given the time of the year and peak holiday trading, the proposal was hand-delivered to all businesses and owners in the section of North Terrace between William Street and Montpelier Terrace and 8 weeks given for responses. Community organisations and Elliot Gardens (a major promoter of crossing facilities) were also invited to comment. Consultation Outcomes Two petitions containing 397 and 246 signatures, respectively and11 letters and emails were submitted by the close of the consultation period. Contact officers also responded to many telephone callers seeking clarification or offering severe criticism. It was obvious from the outset that the loss of some 7 parking spaces directly in front of high turnover businesses was meeting stiff opposition. No community support was received for the proposal as it stands, aside from 1 neutral response. Some respondents agreed that pedestrian facilities were desirable, but not at the expense of scarce kerbside parking. One or two suggestions that it be relocated east to near Montpelier Terrace or west to beyond William Street were received, but both locations are remote enough from the main pedestrian concentrations as to be ineffective. A number of the respondents made references to a 'zebra crossing'. It is taken to mean a marked crossing point on which pedestrians have right of way once having stepped on to the crossing. These are not permitted in South Australia and the only types of crossing which afford this level of protection are the 'koala' 25 km / h school crossing and the pedestrian-activated signalised crossing.

…cont’d

Alexandrina Council



(continued) Discussion In the absence of the two Council officers who were involved in the DTEI discussions, it is not clear why the July 2008 concept, indicating the additional loss of 2 parking spaces, was abandoned. (Please note that there is already in place 2 small protuberances near the corner of The Strand which effectively have removed 2 spaces. These would be removed and replaced with the larger protuberances shown on the proposal put to consultation.) An internal review of the design suggests that modifications could be made to restore 5 or so of the 7 lost spaces, by further reducing the width of the marked bicycle lanes to 1m. This measure would allow: • The absolute minimum clearance for a bicycle, albeit at a 'pinch point' ; • Widening the kerbside protuberances to provide 2.1 m wide kerbside parking,

and; • Permit the 3.3m wide vehicle lanes to remain.

It must be stressed that these modifications have not been put to DTEI or the community. Additionally, three issues arise from the proposal, beyond the immediate concerns of the traders and their customers, namely: 1. Provision of a marked bicycle route on a relatively highly trafficked arterial

road is questionable when there are safer local streets parallel to North Terrace.

2. The recent significant increase in floor space of the supermarket, seemingly without a requirement for off-street parking.

3. Lack of a long-term plan by Council to provide off-street parking, by way of a designated site and car parking fund.

Options 1. Advise DTEI, that due to the overwhelming objection to the proposal for the

installation of a pedestrian walkthrough / refuge, that they be asked to delete the project from future works programs, or

2. Undertake further discussion with DTEI and community involvement, to produce a design which does not materially reduce the availability of kerbside parking in North Terrace.

…cont’d

Alexandrina Council



(continued) ACF09128 Moved Cr Oliver seconded Cr Beckett: 1) That Council accepts the petitions from Ms Madeleine Walker dated 6 and

30 January respectively. 2) That Council acknowledge that the Port Elliot Community is opposed to

any form of pedestrian facility in North Terrace that reduces kerbside parking availability.

3) That Council undertake a study of the need for off-street parking facilities in Port Elliot.

4) That the Department for Transport, Energy & Infrastructure (DTEI) be advised of the outcome of the community consultation and be instructed to put further design development work on hold.

5) That the first signatory of each of the petitions be advised of Council's resolution.

6) That consideration be given to a further pedestrian crossing proposal.

CARRIED

Council returned to Item 7 at 1.52pm

ITEM 26 ENGINEERING SERVICES - GENERAL BUSINESS

Cr Davis Barge Dart Insurance Claim Asking who is handling the insurance claim re the Dart sinking? Mike Shelley advised we have been following this up with Local Government Risk Services. Verbal advice has been received advising that the actual “raising” will be covered, but not any transportation costs associated with moving the Dart. Waiting for formal letter in mail.

Alexandrina Council


ITEM 27 INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET

NIL ITEMS

ITEM 28 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR INFORMATION ONLY

28.1 IP & D - Listing Of Items For Information Only

Item No Subject

Officer

28.2 Temporary Road Closure – Adelaide Hills Tarmac Sprint – Sunday 29th June 2008 – Property Owner Post Event Questionnaire

Barbara Wills

28.2 Temporary Road Closure - Adelaide Hills Tarmac Sprint - Sunday 29th June

2008 - Property Owner Post Event Questionnaire

File Ref: 9.24.1 Officer (full name): Barbara Wills From: Post Event Questionnaire from Property

Owners of Range Road, Enterprise Road and Cleland Gully Road

Officers Consulted (full name): DEIS Simon Grenfell, GMIP&D Neville Styan, GMSPED Graham Webster

Corporate Plan Objective No: 4.7.1 ESD Impact/Benefit:-

* Environmental: Appropriate and safe traffic management conditions.

* Social: Support of car rally event. * Economic: Administrative costs.

REPORT At Council Meeting of 21st April 2008, Item 12.6 Council endorsed temporary road closures for the Adelaide Hills Tarmac Sprint Rally from Michael Clements, Clerk of Course, Southern District Car Club held on Sunday 29th June 2008. The temporary road closure on Sunday 29th June 2008 included: " Range Road from Wickham Hill Road, Kuitpo to Pottery Road, The Range

from 8.30am to 1.30pm. " Enterprise Road from Burma Road, Yundi to Bahloo Glen Road, Nangkita

from 11.10am to 4.50pm. …cont’d

Alexandrina Council


28.2 Temporary Road Closure - Adelaide Hills Tarmac Sprint - Sunday 29th June 2008 - Property Owner Post Event Questionnaire

(continued) " Cleland Gully Road from approx 1.1km north from road junction of Cleland

Gully Road and Through Road Tooperang to approx 1.7km east from road junction of Cleland Gully Road and Victor Harbor Road from 11.30am to 5.10pm.

A list of postal names and address affected by the temporary road closures were provided by Engineering & Infrastructure Services to assist with notifying property landowners. The Tooperang Trout Farm on Cleland Gully Road, outside the temporary road closure expressed concern on the impact of their Sunday trade. Marshalls at the junction of Cleland Gully Road and Victor Harbor Road provided by the Southern District Car Club provided detour maps depending on their destination. Michael Clements, Clerk of Course, Southern District Car Club advised Dennis Zanker, Director, Engineering & Infrastructure Services, the club would produce a comments form for local residents to complete after the event. This would provide valuable feedback from residents regarding any disruption caused by the temporary road closure. A Post Event Questionnaire was created and distributed by the Southern District Car Club to all property owners including the entire length of Cleland Gully Road in October 2008. The responses were returned to Council via a Reply Paid Envelope. Please find 14 returned Questionnaires attached. 8 out of 14 respondents were severely inconvenienced by the event. Michael Clements, Clerk of Course Southern District Car Club advised the Adelaide Hills Tarmac Sprint Rally in 2008 raised approximately $10,000 in profits of which close to $5,000 was donated directly to the Amy Gillett Foundation. $600 was donated to the local CFS ($100 for the closest CFS station to each stage plus $200 for the Aldinga CFS who were stationed at the service park looking after the re-fuel area) and $250 to the St John Ambulance. The remaining $4,000 was put towards upgrading the surface on the clubs track at Mt Compass (Lanac Park). This track serves competitors from roughly a 60km radius of Mt Compass. Graham Webster, General Manager, Strategic Planning and Economic Development advised there would be limited economic development for Council with this event given that there would be few onlookers.

…cont’d

Alexandrina Council


28.2 Temporary Road Closure - Adelaide Hills Tarmac Sprint - Sunday 29th June 2008 - Property Owner Post Event Questionnaire

(continued)

Graham Webster considers the event would be more for the participants’ enjoyment and poses potential inconvenience to landholders as well as the potential for environmental harm/fire etc.

ACF09129 Moved Cr Beckett seconded Cr Rusby that the Report and Questionnaires be received.

CARRIED

ITEM 29 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL DECISION

29.1 IP & D - Listing Of Items For Council Decision

Item No Subject

Officer

29.2 Temporary Road Closure Request – Goolwa RSL Anzac Memorial March – 19th April 2009

Barbara Wills

29.3 Temporary Road Closure Request – Port Elliot RSL – Anzac Memorial March and Dawn Service 2009

Barbara Wills

29.4 Mount Compass CWMS Scheme – Community Meeting Feedback

Neville Styan

Alexandrina Council


29.2 Temporary Road Closure Request - Goolwa RSL Anzac Memorial March - 19th April 2009

File Ref: 9.24.1 Officer (full name): Barbara Wills From: Goolwa RSL – Secretary, Charlie Storie Officers Consulted (full name): GMIP&D Neville Styan, IM Peter Wood, WOG

George Maslin Corporate Plan Objective No: 4.7.1 Budget Allocation: $18,410 Budget Spent to Date: $9,912 Chart of Account: 6300345 Job Number: 630602 ESD Impact/Benefit:-


* Social: Support of community event. * Economic: Cost to Council.

REPORT A request has been received from the Goolwa RSL for a temporary road closure for the ANZAC Memorial March to be held on Sunday 19th April 2009. The road closures are as follows: " Cadell Street, Goolwa from Dawson Street to Hays Street from 10.30am to

11.45am on Sunday 19th April 2009. " Cutting Road, Goolwa from Cadell Street to Dunbar Road from 10.30am to

11.45am on Sunday 19th April 2009. The Goolwa RSL has requested Cutting Road, Goolwa be closed due to increased attendance of the Anzac Day March providing a safe pathway to and from the Goolwa RSL during the event. The Goolwa RSL, Secretary, Charlie Storie advises the Anzac Day Dawn Service on Saturday 25th April 2009 will be held in the grounds of the Goolwa RSL and will not require a temporary road closure for the service.

ACF09130 Moved Cr Tuckwell seconded Cr Medlyn: 1. That Council under Section 33(1) of the Road Traffic Act declare the events

and exercise its power under the Act to approve the temporary road closures of:

- Cadell Street, Goolwa from Dawson Street to Hays Street from 10.30am to 11.45am on Sunday 19th April 2009.

- Cutting Road, Goolwa from Cadell Street to Dunbar Road from 10.30am to 11.45am on Sunday 19th April 2009.

…cont'd

Alexandrina Council


29.2 Temporary Road Closure Request - Goolwa Rsl Anzac Memorial March - 19th April 2009

(continued) 2. Declare that persons taking part in the event be exempted in relation to a

road or road related area on which the event is to be held, from the duty to observe the Australian Road Rules specified in Clause F.4 subject to the conditions in Clause F.5.

3. That the Goolwa RSL be responsible to provide evidence of Public Liability Insurance to cover the event.

4. That the Goolwa RSL notify the residents and businesses affected by the road closure.

5. That Council be responsible for the cost of advertising the road closures. 6. That Council implement the road closures and that the costs associated

be the responsibility of Council.

CARRIED 29.3 Temporary Road Closure Request - Port Elliot Rsl - Anzac Memorial March

And Dawn Service 2009

File Ref: 9.24.1 Officer (full name): Barbara Wills From: Port Elliot RSL Officers Consulted (full name): GMIP&D Neville Styan, IM Peter Wood, WOG

George Maslin Corporate Plan Objective No: 4.7.1 Budget Allocation: $18,410 Budget Spent to Date: $9,912 Chart of Account: 6300345 Job Number: 630602 ESD Impact/Benefit:-


* Social: Support of community event. * Economic: Cost to Council.

REPORT A request has been received from the Port Elliot RSL for two temporary road closures for the ANZAC Memorial March to be held on Sunday 19th April 2009 and the ANZAC Dawn Service to be held on Saturday 25th April 2009. The temporary road closures are as follows: Port Elliot Anzac Memorial March The Strand, Port Elliot from Arthur Street to Freeling Street from 2.15pm to 3.00pm Sunday 19th April 2009.

…cont’d

Alexandrina Council


29.3 Temporary Road Closure Request - Port Elliot RSL - Anzac Memorial March and Dawn Service 2009

(continued)

Port Elliot Anzac Dawn Service The Strand Port Elliot from Henry Street to Freeling Street from 5.45am to 6.45am Saturday 25th April 2009.

ACF09131 Moved Cr Oliver seconded Cr Becket: 1. That Council under Section 33(1) of the Road Traffic Act declare the event

and exercise its power under the Act to approve the temporary road closures of:

- The Strand, Port Elliot from Arthur Street to Freeling Street from 2.15pm to 3.00pm Sunday 19th April 2009 and;

- The Strand Port Elliot from Henry Street to Freeling Street from 5.45am to 6.45am Saturday 25th April 2009.

2. Declare that persons taking part in the event be exempted in relation to a road or road related area on which the event is to be held, from the duty to observe the Australian Road Rules specified in Clause F.4 subject to the conditions in Clause F.5.

3. That the Port Elliot RSL be responsible to provide evidence of Public Liability Insurance to cover the event.

4. That the Port Elliot RSL notifies the residents and businesses affected by the road closure.

5. That Council be responsible for the cost of advertising the road closure. 6. That Council implement the road closures and that costs associated to be

the responsibility of Council.

CARRIED

Alexandrina Council


29.4 Mount Compass CWMS Scheme - Community Meeting Feedback

File Ref: 9.24.1 Officer (full name): GMIPD – Neville Styan Officers Consulted (full name): GMES – Simon Grenfell, CEDTO – Craig

Ostigh Corporate Plan Objective No: 4.5.2.1 Budget Allocation: Budget Spent to Date: $16,030 Chart of Account: 810 Job Number: 816701 ESD Impact/Benefit:-

* Environmental: Design of environmentally sustainable wastewater management scheme for Mount Compass

* Social: Ensures high standard of public health * Economic: Allows for further development within the

Mount Compass Township

REPORT On the evening of the 17th February, Council held a community meeting at the Mount Compass Oval to present the Community Wastewater Management System proposed for the unserviced part of the township. Presenters included Cr. Grant Gartrell, Neville Styan, Nathan Silby (Wallbridge & Gilbert Consulting Engineers) and Richard Gayler (Local Government Association). The meeting was attended by approximately 80 residents and covered topics including: • Outline (including maps) of the proposed new scheme. • The relocation of the existing wastewater treatment plant. • Issues regarding the acquisition of easements through private property. • Total costs of scheme. • Annual charges. • Headworks (connection) fees. • Connection of properties utilising on site aerobic wastewater treatment

systems. • How residents connect their septic tank to the new scheme. • Pre-treatment requirements for businesses that discharge trade waste. • The next stage of the process.

After the formal presentation questions were received from members of the public. In my opinion the proposed scheme received an overwhelming amount of support from members of the public on the night. Once Council advises the Local Government of its support, the next stage will see the commencement of detailed designs and the advertising of tenders for the construction of the scheme.

…cont’d

Alexandrina Council


29.4 Mount Compass CWMS Scheme - Community Meeting Feedback (continued)

Assuming no lengthy delays (generally due to easement acquisitions) it is anticipated that construction of the CWMS Scheme would commence in the latter part of 2009.

ACF09132 Moved Cr Gartrell seconded Cr Rusby that following the Mount Compass

Community meeting Council now undertakes community consultation in accordance with Council's public consultation policy.

CARRIED

ITEM 30 INFRASTRUCTURE PLANNING & DESIGN - GENERAL BUSINESS

NIL ITEMS

ITEM 31 GOVERNANCE - ACTION SHEET


NIL ITEMS

ITEM 32 GOVERNANCE - ITEMS FOR INFORMATION ONLY

32.1 Gov - Listing Of Items For Information Only

Item No Subject

Officer

32.2 Fleurieu Regional Development J Coombe 32.3 Deputy Chief Executive Meetings & Functions

Attended M Shelley

32.4 2009 LGA General Meeting – Council Notices of Motion

J Coombe

32.5 Clayton Bay Community Association – Clayton Boat Ramp

Mayor McHugh

Alexandrina Council


32.2 Fleurieu Regional Development

File Ref: 9.24.1 Officer: John Coombe

REPORT On Wednesday 28 January 2009 I attended the Fleurieu Region Development Board meeting held in the Alexandrina Community Chambers Goolwa. Matters discussed related to: • Resource Agreement - Funding • Regional Development Australia Further information on this will be available at future meetings following discussions between the State & Federal Governments concerning a realignment of Regional Board boundaries. Planning session considering our directions for the next three years. Consideration of the age care and health care future workforce funding report prepared by Lisa Sparrow. Lower Murray, Lakes and Coorong - the options as presented by the Government to the public workshops at Goolwa and Clayton Bay were considered by the board. The Board resolved as follows:

# Agreed with the Government representatives that to do nothing is not an

option. # Agreed that a fresh water solution is the best solution for the whole system. # Agreed the pool level in the Goolwa Channel should be increased. The Government and approving authorities need to act immediately to stop further ecological problems and further acidification. The next Board meeting will be held in Victor Harbor on Wednesday 25 March 2009

ACF09133 Moved Cr Oliver seconded Cr Potter received and tabled for members'

information.

CARRIED

Alexandrina Council


32.3 Deputy Chief Executive Meetings & Functions Attended

File Ref: 9.24.1 Officer: Mike Shelley

The Deputy Chief Executive reports having attended the following meetings and functions on behalf of Council since 1st February 2009: 2/2/09 Governance Management Meeting

Council Workshops Council Meeting

3/2/09 Discussion with Chris Hamlyn & Lisa Hoyle re Waterport Heritage Reserve Restoration & Management Plan PLS Standing Committee Meeting

4/2/09 Discussions re Section 41 Committee Workshop Special Meeting of Council

5/2/09 Governance Staff Meeting 9/2/09 Governance Management Meeting

Budget Review Discussions 10/2/09 Management Executive Meeting 11/2/09 Budget Review Discussions

Workshop on Corporate/Strategic Plan 12/2/09 Insurance Site Inspections with Local Government Risk Services

Discussions re Section 41 Committee Workshop 13/2/09 LGMA Future Leaders Forum in Adelaide 16/2/09 Governance Management Meeting

Council Workshop Briefing to Council on Kaurna Native Title ILUA Negotiation Process Council Meeting

17/2/09 Radio Interview with 5MU Management Executive Meeting Joint General Managers/Managers Meeting

18/2/09 Lower Lakes Pipeline Launch at Meningie (with Cr Featherston) 19/2/09 Governance Staff Meeting

Strathalbyn Library & Customer Service Project Meeting Discussions re OH & S and Contractors

23/2/09 Governance Management Meeting 24/2/09 Management Executive Meeting 25/2/09 Strathalbyn Library Management Team Meeting 26/2/09 General Staff Meeting

SABA Customer Service Awards 27/2/09 ACPA 25th Anniversary Lunch

ACF09134 Moved Cr Oliver seconded Cr Potter that the Deputy Chief Executive's

Report be received.

CARRIED

Alexandrina Council


32.4 2009 LGA General Meeting - Council Notices Of Motion

File Ref: 9.24.1 Officer: John Coombe From: Local Government Association of SA

REPORT

The LGA’s Conference (Nation Building: the Local Foundations) and General Meeting will be held on 23 and 24 April 2009 at the Adelaide Convention Centre. Councils are advised that Notices of Motion for the General Meeting must be received by the LGA no later than 5.00pm on Friday 13 March 2009. Notices of Motion The 2009 LGA General Meeting will be held at 10.00am on Friday 24 April 2009 at the Adelaide Convention Centre. Pursuant to LGA Constitution Rule 33.1.2, all Council Notices of Motion for the LGA General Meeting must be received by the LGA no later than 42 days prior to the meeting, ie by 5.00pm Friday 13 March 2009. Process for submitting Notices of Motion It is suggested that Councils follow the steps below when submitting Notices of Motion: to clarify any existing LGA policy positions and determine the current status of particular issues, Councils should contact the LGA to discuss the issue prior to submitting a Notice of Motion; and Councils must complete all the fields in the Notice of Motion form, and email as a Word document to [email protected] by 5.00pm, Friday 13 March 2009. General Meeting Agenda The agenda for the 2009 LGA General Meeting will be available to download from the LGA website from late March 2009. Voting Delegates. Unless contrary advice is received, the nominated Council voting delegates as notified for the LGA Annual General Meeting held in October 2008, remains the same. It is recommended that Councils contact Alison Gill on 8224 2031 or email [email protected] to check their nominated voting delegates. Alternatively, Councils may nominate new voting delegates by completing and returning the form below by Thursday 9 April 2009. Nominations for Certificates of Service Currently serving Council Members who have served Local Government for 20, 25 or 30 years or more are eligible to receive a Certificate of Service. The LGA has determined that due to the prestigious status of the Certificates of Service, they will be presented before an audience of the recipient's peers at the Conference Dinner on Thursday 23 April 2009 at the Adelaide Convention Centre.

…cont’d

Alexandrina Council


32.4 2009 Lga General Meeting - Council Notices Of Motion (continued) Recipients of the Certificates of Service will be invited to attend the Dinner as a guest of the LGA. Please advise Alison Gill via email [email protected] of currently serving Council Members who are eligible to receive a Certificate of Service by completing and returning the form by Thursday 9 April 2009.

ACF09135 Moved Cr Oliver seconded Cr Potter that the report be received.

CARRIED

32.5 Clayton Bay Community Association - Clayton Boat Ramp

File Ref: 9.24.1 Officer: MAYOR Kym Mchugh From: Peter Bullock – Clayton Bay Community

Association

REPORT Correspondence & thanks has been received from Peter Bullock of the Clayton Bay Community Association in appreciation for the new boat ramp facility that is being well received by the community.

ACF09136 Moved Cr Oliver seconded Cr Potter that the report be received.

CARRIED

ITEM 33 GOVERNANCE - ITEMS FOR COUNCIL DECISION

33.1 Gov - Listing Of Items For Council Decision

Item No Subject

Officer

33.2 Soldiers Memorial Gardens Lookout at Horseshoe Bay

D Moyle

33.3 Nomination for the South Coast Health Advisory Council Inc

J Coombe

Alexandrina Council


33.2 Soldiers Memorial Gardens Lookout At Horseshoe Bay

File Ref: 9.24.1 Officer (full name): David Moyle Officers Consulted (full name): Clrs Beckett and Oliver, Mike Shelley, Robyn

Dunstall and Joe Hill

REPORT As reported to Council previously (Council Meeting 3rd December 2007 Item 16.4.1), the Soldiers Memorial Lookout, above the Flying Fish, Horseshoe Bay, Port Elliot, was heavily vandalised in September 2007 and has been fenced off since then awaiting restoration. It has been a drawn out process having the structure assessed, re-engineered and redesigned to current standards. Insurance assessors through LGA Asset Mutual Fund inspected the damage in July 2008. They were provided with all relevant and updated plans and engineering information including a quote for $54,000, based on the plans. A second quote for $214,000 was obtained through the assessor. The insurers will only pay out on what is considered malicious damage and their first offer was $7,000. Further negotiation through Joe Hill achieved an increase in insurance pay out to $12,583.64. This was received in mid December 2008. Discussions with Ward Councillors and Council officers suggest that this project be considered in the 2009/10 budget. An application is underway to Department of Veterans Affairs for an aid in funding this project.

ACF09137 Moved Cr Oliver seconded Cr Beckett that the restoration of the Horseshoe

Bay Memorial Lookout be considered during the 2009/10 budget deliberations.

CARRIED

Alexandrina Council


33.3 Nomination For The South Coast Health Advisory Council Incorporated

File Ref: 9.24.1 Officer: John Coombe From: Gavin Roberts - South Coast Health Advisory

Council Inc.

REPORT Correspondence has been received from Gavin Roberts, Presiding Member of the South Coast Health Advisory Council Incorporated with a request for Council to consider nominations for selection on the Health Advisory Council Incorporated. A requirement of Clause 22 of their Constitution, two nominations are to be sought from Local Government to fill one Local Government Member position for a period of three years. The Victor Harbor and Yankalilla Councils have also received the same request. Nominations closing date is 6 March 09.

ACF09138 Moved Cr Rusby seconded Cr Medlyn that Council nominate Councillor Alan

Oliver to the South Coast Health Advisory Council Incorporated to fill the position (1) on the Council for a period of three years.

Alexandrina Council


33.4 Equestrian SA Show Jumping Committee - Request To Maintain The Strathalbyn Polo Grounds

File Ref: 9.24.1 Officer: John Coombe Officers Consulted (full name): Neville Styan From: Mr Grant Jolly – Equestrian SA Show

Jumping Committee

REPORT Correspondence has been received from Grant Jolly, Chairman of the Equestrian SA Show Jumping Committee requesting access to water to maintain the Strathalbyn Polo Grounds in readiness for the show jumping championships to be held 3, 4 & 5 April 2009. Mention is made to the effects of the lack of watering the grounds will result in the grounds becoming to hard, unsafe and unsuitable to stage such events. The letter states that water from these grounds has been redirected elsewhere which has been confirmed by Neville Styan as incorrect. Over the winter months the Swamp Road lagoons were nearly at full capacity with a water depth of approximately 1.2 metres. This water level has decreased due to usage of the water by the Polo Club and possibly by the farmer growing olive trees on the opposite side of Callington Road. Evaporation would also reduce the amount of water in the ponds significantly. The lagoons on Swamp Road were construction in 1981. At that stage lagoons were designed to maximise evaporation by providing relatively shallow lagoons with a large surface area. Up until early this month Council was pumping 100,000 litres per day to the Swamp Rd lagoons. Due to smell complaints from adjoining landowners this daily volume has been increased to approximately 270,000 litres per day. The Strathalbyn Racing Club currently receives approximately 230,000 litres per day. Redirecting more water to the Swamp Road lagoons will have little effect over a short term and it must be realised that any water redirected to the Swamp Road lagoons will have an impact on the amount of water available for the Strathalbyn Racing Club Options for a favourable outcome are very limited in the time allowable. The suggestions below are for Council’s consideration but in both instances will incur considerable costs. In the short term the only feasible option is Option 1. It will be up to Council to make a decision if any financial support will be given to this matter. Options are: 1. a water truck could cart water from the race course storage lagoons to water

the polo grounds, this would need to be daily for a proposed 2 week period prior to the event at an estimated cost of $1000/day. The options for the use of the Council’s water truck and staff is to be investigated but is likely not to be practical due to other commitments and works.

…cont’d

Alexandrina Council


33.4 Equestrian SA Show Jumping Committee - Request To Maintain The Strathalbyn Polo Grounds (continued)

2. the use of main water in the short term is not achievable given the time frame

involved however is a possible solution long term at a considerable cost and is also limited to the current SA Water restrictions.

ACF09140 Moved Cr Davis seconded Cr Rusby that Council support the use of a water

truck to cart water from the Strathalbyn Racecourse storage lagoons to water the Strathalbyn Polo Grounds and resolve that should Equestrian SA choose to use this method to water the grounds that the cost be borne by them.

CARRIED

ITEM 34 GOVERNANCE - GENERAL BUSINESS

NIL ITEMS

Alexandrina Council


ITEM 35 MAYOR'S REPORT

35.1 Mayoral Meetings & Functions Attended - February 2009

File Ref: 9.24.1

REPORT

2.02.09 Community Strategy Plan with Sally Shepherd Council Meeting

3.02.09 Executive Management meeting 4.02.09 Sir Richard Peninsula Meeting

Strathalbyn Skate Park meeting Special Council meeting

6.02.09 Meeting with Mayor of Victor Harbor 9.02.09 Community Strategy Plan session 10.02.09 LGMA Challenge workshop

Executive Managers meeting 11.02.09 Meeting with Ball PR

Tour Down Under meeting 12.02.09 SA Dairy Association 13.02.09 Marine Park Boundaries meeting

RSDA meeting Meeting with Wendy Campana

16.02.09 Governance meeting 17.02.09 Kempsey Shire Council 17 & 18 Feb 19.02.09 Kangaroo Island 19 & 20 Feb - Southern & Hills Local Government

Association meeting 23.02.09 Governance meeting

Meeting with Lisa Hoyle re CFS and fire prevention District Bushfire prevention meeting Strathalbyn

24.02.09 ICLEI work shop Meet with Advertiser & CWMS managers/officers for photos LGMA Executive managers meeting Adelaide

25.02.09 Meeting with John & Andrew McEvoy Regional Communities Consultative Council 25 to 27 Feb

ACF09141 Moved Cr Davis seconded Cr Beckett that the report be received.

CARRIED

Alexandrina Council


ITEM 36 ELECTED MEMBERS REPORTS

36.1 Elected Members Meetings And Functions Attended - February 2009

File Ref: 9.24.1 REPORT

The Elected Members report having attended the following meetings and functions on behalf of Council since 1st February 2009: Cr Anne Woolford 2.02.09 Council workshop and meeting 4.02.09 Special Council meeting

Strath Skate Park meeting 5.02.09 Alexandrina Heritage Committee meeting 9.02.09 HAHAC meeting, Mount Pleasant 12.02.09 Strathalbyn Arts & Crafts meeting 16.02.09 Council Workshops

Council meeting 17.02.09 Strathalbyn Residents meeting with Superintendent Tom Reinets and

local Police 19.02.09 Strathalbyn Community Consultative Committee meeting

Cr Alan Oliver

2.02.09 Council workshop and meeting 4.02.09 Special Council meeting 6.02.09 Port Elliot RSL meeting 9.02.09 Port Elliot Town & Foreshore meeting 11.02.09 South Coast Dune Care meeting 13.02.09 Marine Park Briefing at Council 16.02.09 Council meeting 17.02.09 Port Elliot RSL Function at Royal Family Hotel 19.02.09 AHRWMA meeting Mt Barker 24.02.09 ICLEI workshop

Cr Rick Medlyn

2.02.09 Council workshop and meeting 13.02.09 Marine Parks presentation 16.02.09 Council meeting 18.02.09 DAP meeting 18.02.09 Goolwa Traders meeting

…cont’d

Alexandrina Council


36.1 Elected Members meetings and functions attended. (continued)

Cr Trent Rusby (continued)

22.01.09 Tour Down Under – Goolwa 26.01.09 Australia Day Celebrations – Strathalbyn and Goolwa 28.01.09 Management Challenge meeting

Council staff and Strath Bowling Club 29.01.09 Strathalbyn & Lakes Tourist Association meeting 1.02.09 Meeting with DM Mayor Woolford re preparation for Council meeting 2.02.09 Council workshop and meeting 4.02.09 Special Council meeting

Meeting with Strathalbyn residents re policing in Strathalbyn Meeting with Deputy Mayor Woolford and Council staff re proposed Special Council meeting 5.02.09 Strathalbyn & District Country Fire Service Group Committee Meeting 10.02.09 2009 LGMA Management Challenge Strathalbyn Woodshed Committee Meeting 12.02.09 Meeting with Strathalbyn Arts & Craft Group re Lease 13.02.09 Information Session - New Marine Park Boundaries 14.02.09 Port Elliot Junior Club Championships 16.02.09 Workshop - Corporate / Strategic Plan Kaurna Native Title Presentation Council Meeting Citizenship Ceremony 17.02.09 Meeting - DM Woolford, Residents and SAPOL re Policing in Strathalbyn Cr Grant Gartrell 2.02.09 Council Meeting & Workshops - Goolwa 3.02.09 Mt Compass Focus Group visit to Warriparinga Wetlands & Living

Kaurna Cultural Centre 10.02.09 Mount Compass Community Centre Exec Mtg Mt Compass 13.02.09 1st year Anniversary of Sorry Day, Living Kaurna Cultural Centre, Marion 13.02.09 Mount Compass Community Centre Exec Mtg Mt Compass 16.02.09 Council Meeting & Workshops – Goolwa 17.02.09 CWMS Information Evening – Mt Compass 18.02.09 Development Assessment Panel Mtg – Goolwa 19.02.09 Sally Shepherd to discuss Photo Competition – Goolwa 20.02.09 Eastern Mt Lofty Ranges Community Advisory Committee Mtg Mt Barker 22.02.09 Auction in support of Victorian bushfire victims Mt Compass Sports &

Social Club 23.02.09 Mount Compass Community Centre Mtg – Mt Compass 24.02.09 Photo Competition Judging Panel Mtg – Goolwa

…cont’d

Alexandrina Council



Cr Rod Potter 2.02.09 Council meeting Sitting at MOSHCC 4.02.09 Special Council Meeting Presentation of cheque at Ashbourne Hall Committee 9.02.09 Sitting at MOSHCC 11.02.09 Milang Progress Association 13.02.09 Oscar W Meeting 16.02.09 Community Strategic Plan Council Meeting 17.02.09 Meeting Strath with Police re vandalism in the town 19.02.09 Clayton Community Association Meeting 20.02.09 Lower Murray working Group 23.02.09 Sitting at MOSHCC 25.02.09 Strath Oval Committee meeting Cr Mary Beckett 2.02.09 Meeting with John Coombe. Council meeting 4.02.09 Special Council meeting 9.02.09 Strategic Plan workshop 8.30am 12.02.09 Centre for positive Ageing Heather Grant 13.02.09 Marine parks briefing 8.30am 14.02.09 Middleton Music and Gourmet festival 16.02.09 Meningie - Funeral Aunty Daisy Rankine, Ngarrindjeri Elder. Council meeting 17.02.09 Armfield slip special lunch. 19.02.09 ACPA management committee meeting 23.02.09 Arts and cultural workshop public art 24.02.09 ICLEI workshop 10am Port Elliot out reach ACPA group 25th anniversary celebrations 25.02.09 Arts and cultural meeting and Galleries meeting. 26.02.09 SABA business awards dinner South Lakes Golf club. 27.02.09 National Tourism Awards Dinner Melbourne. Cr Frank Tuckwell 2.2.09 Council Meeting 3.2.09 Ward Councillor Sitting Goolwa Recreation Ground Committee 10.2.09 Ward Councillor Sitting 13.2.09 Goolwa RSL General Meeting 14.2.09 Road Inspection

…cont’d

Alexandrina Council



Cr Frank Tuckwell (continued) 16.2.09 Council Meeting 17.2.09 Ward Councillor Sitting 20.2.09 Lower Murray Working Group (MDA) Tailem Bend 21.2.09 Road Inspection 27.2.09 MDA Regional Meeting at Murray Bridge 28.2.09 Victor Harbor & Port Elliot for Leon’s 40th Anniversary Dinner

ACF09142 Moved Cr Oliver seconded Cr Rusby that the Elected Members Reports be

received. CARRIED

ITEM 37 ELECTED MEMBERS GENERAL BUSINESS

Cr Featherston Langhorne Creek Memorial Park Committee – Erection of New Light Towers The Committee would like to install two more lights towers (remove existing towers and erect two new towers in a different position) at a cost of $60,000. Would like to have the project completed by Anzac Day in readiness for a night match. Seeking Council’s view re the Committee putting in a grant application ahead of time under Council’s Major Sports Grants (seeking $30,000). Sally Roberts advised that the Committee would need to lodge a development application before commencing any works. Moved Cr Davis, seconded Cr Featherston: That Council make available an advancement of $30,000 to the Langhorne Creek Memorial Park Committee, with the loan to be repaid at Local Government Finance Authority’s interest rates, for a period of two years. That this project be able to be assessed within the next round of Major Capital Grants.

AMENDMENT TO THE MOTION Moved Cr Rusby, seconded Cr Beckett that whilst Council in principle supports the idea, we request a report for the next Council Meeting to ratify any decision.

THE AMENDMENT WAS PUT AND CARRIED

THE AMENDMENT THEN BECAME THE MOTION

Alexandrina Council


Cr Featherston New Pipeline at Meningie Pipeline now up and running. Mains waters still not operating. Function held at Meningie was excellent and would like to see a similar function at Langhorne Creek when the time arises. Cr Rusby New “Life with Gusto” Program Cr Rusby “chairs” this new program to get people active in the community. Advertising will be occurring shortly. Voluntary Travel Behaviour Change Sees great value in these types of projects in regional SA. Has discussed the idea with project officer. Feels Council should be looking at this closer and requesting Council contact the group with a view for opportunities as a Council. Responsible Officer: Paul Barnes Cr Tuckwell Apology for Council Meeting 16th March 2009 Will be an apology for next Council Meeting as attending Federal MDA Board Meeting. Will be lobbying strongly for the National MDA Conference to be held in Goolwa. Will also be nomination himself for Chair of MDA Region 6. John Coombe Governor’s Visit 11th – 13th March 2009 The Governor of South Australia will be visiting our region from 11th – 13th March 2009. The itinerary is being finalised at the moment and a copy will be provided to all elected members when done. ABC Radio 891 will broadcasting from the Goolwa Wharf on 13th March. SABA Customer Service Awards Jill Patmore received a “Special Recognition Award on behalf of the Goolwa Library for outstanding facilities, helpful and innovative services and “kid friendly” staff.

George Maslin received the “Special Community Award” for the outstanding service he provides to the community with regard to events and other community service which is far beyond what would normally be expected. Well done and congratulations to both staff members

…cont’d

Alexandrina Council


ITEM 38 REPORTS FROM COMMITTEES OF COUNCIL

38.1 Reports From Committees Of Council - Listing Of Items

Item No Subject

Officer

38.2 Friends of the PS Oscar ‘W’ – Minutes Promotion & Marketing Sub-Committee Meeting 28th January 2009

Cr J Davis & Cr R Potter

38.3 Heritage Advisory Committee – Minutes 5 February 2009

D Zanker

38.4 Minutes From The Strathalbyn Visitor Information Centre Committee - 21st January 2009.

G Webster

38.2 Friends Of The Ps Oscar 'W' - Minutes Promotion & Marketing Sub-Committee Meeting 28th January 2009

File Ref: 9.24.1 Officer: Crs Davis & Potter

REPORT Minutes of the Friends of the P.S. Oscar ‘W’ Promotion and Marketing Sub-Committee Meeting held on Wednesday 28th January 2009.

ACF09143 Moved Cr Medlyn seconded Cr Davis that the Minutes of the Friends of the

P.S. Oscar 'W' Promotion and Marketing Sub-Committee Meeting held on Wednesday 28th January 2009 as circulated to members be received.

CARRIED

Alexandrina Council


38.3 Heritage Advisory Committee - Minutes 5 February 2009

File Ref: 9.24.19.24.1 Officer: David Zanker

REPORT Minutes of the Heritage Advisory Committee meeting held 5 February 2009.

ACF09144 Moved Cr Medlyn seconded Cr Davis that the minutes of the Heritage

Advisory Committee meeting held 5 February 2009 be received.

CARRIED 38.4 Strathalbyn Visitor Information Centre Committee - Minutes 21st January

2009.

File Ref: 9.24.1 Officer: Graham Webster

REPORT Minutes from the Strathalbyn Visitor Information Centre Committee Meeting held on Wednesday 21st January 2009.

ACF09145 Moved Cr Medlyn seconded Cr Davis that the Minutes from the Strathalbyn

Visitor Information Centre Committee Meeting held on Wednesday 21st January 2009 as circulated to members be received.

CARRIED

Presentation on Hills Positive Ageing Taskforce Plan

Deputy Mayor Cr Anne Woolford welcomed Ms Donna Shotton to the Meeting at 3.15pm. Ms Shotton gave Council a brief presentation to Council on the Hills Positive Ageing Taskforce Plan. ADJOURNMENT FOR AFTERNOON TEA Moved Cr Oliver, seconded Cr Potter that Council adjourn for afternoon tea at 3.40pm. The Council Meeting resumed at 4.05pm

Alexandrina Council


ITEM 39 GALLERY GENERAL BUSINESS

Question from Diane Bell re Council’s Media Release dated 19th February 2009 Deputy Mayor Cr Anne Woolford welcomed Diane Bell to the meeting at 4.05pm. Ms Bell referred to two press releases dated Thursday 19th February 2009, one from the Hon Karlene Maywald and other from Alexandrina Council, and asked the question: What was the “sound scientific evidence” of which Council based its decision on the Goolwa channel”? The Chief Executive responded as follows: The Council preference to our water crisis is to have an un-engineered freshwater solution. The latest advice from Minister Maywald indicates some level of intervention is required. Council recognises the South Australian Government has the expertise in this matter. We recognise the advice from Dr Rob Fitzpatrick at the Goolwa and Clayton Workshops, and the investigation by Mr Andrew Beal who chairs the Water Security Technical Reference Group. Based on their work which we believe has had regard to scientific and environmental considerations, Council has offered its support for a temporary barrier across the Goolwa channel. Let me say Council also supports bio-remediation works being undertaken. We believe the temporary environmental flow regulator is one of the measures to help save the system. Diane Bell left the meeting at 4.14pm.

Alexandrina Council


ITEM 40 CONFIDENTIAL REPORTS

40.1 Strathalbyn Community Swimming Pool Redevelopment Tenders

40.2 Bituminous Spray Sealing Contract From Financial Year 2009/2009 - 2010/2011

40.3 Former Port Elliot Primary School

40.4 Alexandrina Community Photography Competition 2009

Moved Cr Medlyn, seconded Cr Oliver that in accordance with the 1999 Local Government Act, Section 90 subsection (2) and (3) (b)(i), (e), (g), (i), (k), :

(2) A Council or Council Committee may order that the public be

excluded from attendance at so much of a meeting as is necessary to receive, discuss, consider in confidence any information or matter listed in subsection (3)

(3) The following information and matters are listed for the purposes of

subsection (2):

(b) information the disclosure of which— (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(g) matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

(k) tenders for the supply of goods, the provision of services or the carrying out of works;

With the Deputy Chief Executive, Executive Assistant and other relevant staff remaining in the Chambers.

CARRIED

Moved Cr Medlyn, seconded Cr Oliver that Council move into Camera at 4.14pm.

CARRIED

Alexandrina Council


Moved Cr Featherston, seconded Cr Oliver that Council move out of Camera at 4.54pm.

CARRIED

ITEM 41 CLOSURE

The Deputy Mayor declared the Meeting closed at 4.55pm. MINUTES CONFIRMED………………………………………… DATE……………….. MAYOR B K MCHUGH