counck meeying september ?p, 20622 report … · counck meeying - september ?p, 20622 report...

35
cou NCI L utilities kingston water sewer gas electricity networks dl your utility services under one roof COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C Subject: Date of Meeting: September 17,2002 Water and Sewer Treatment Facility Inspections From: Prepared By: J. Keech, President & CEO Kevin Riley, CET, Manager Treatment Group Recommendation Information only Purpose In 2001 the Ministry of Environment & Energy carried out compliance inspections at all of our Water and Wastewater Treatment Facilities (6 in total). To date in 2002, only the CANA water system has been inspected. Some of these resulted in occurrence reports, recommendations or orders being issued. The provincial orders are being issued for a variety of non-compliance issues. Most were due to new sampling requirements imposed by the Ministry towards the end of 2001. In all cases the orders and recommendations were complied with and the facilities were placed back in compliance. A total of 4 orders were issued. Table 1 summarizes the facilities that have had compliance inspections performed by M.O.E. inspectors. Due to the changing of the drinking water regulations, many orders were issued and quickly acted on. These orders were minor and did not reflect on the performance of our facilities. 1425445 0 tario Limited f S:\BOARDS\Utilities KingstonY2002\UK52-02-C Water and Sewer Facility Inspections-09 1702.doc " /c

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Page 1: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

cou NCI L

utilities kingston water sewer gas electricity networks d l your utility services under one roof

COUNCk MEEYING - SEPTEMBER P 20622 Report UK52-02-C

Subject

Date of Meeting September 172002

Water and Sewer Treatment Facility Inspections

From

Prepared By

J Keech President amp CEO

Kevin Riley CET Manager Treatment Group

Recommendation

Information only

Purpose

In 2001 the Ministry of Environment amp Energy carried out compliance inspections at all of our Water and Wastewater Treatment Facilities (6 in total) To date in 2002 only the CANA water system has been inspected Some of these resulted in occurrence reports recommendations or orders being issued The provincial orders are being issued for a variety of non-compliance issues Most were due to new sampling requirements imposed by the Ministry towards the end of 2001 In all cases the orders and recommendations were complied with and the facilities were placed back in compliance

A total of 4 orders were issued

Table 1 summarizes the facilities that have had compliance inspections performed by MOE inspectors Due to the changing of the drinking water regulations many orders were issued and quickly acted on These orders were minor and did not reflect on the performance of our facilities

1425445 0 tario Limited f

SBOARDSUtilities KingstonY2002UK52-02-C Water and Sewer Facility Inspections-09 1702doc c

Table 1

Facility

Cana Water Station

Cana Water Station

Cana Sewage Plant

Kingston Central Water Plant

Ravensview STP

Kingston West Water Plant

Kingston West STP

Date of Inspection

Oct 2001

June 2002

Oct 12 amp Novl5

Oct 312001

Oct 122001 amp

Nov 12001

Sept 72001

Oct 302001

Action Required

Yes (Order) -Al l reg 459 sampling being completed and confirmed with MOE All adverse water quality samples are being reported to MOE All other recommend- actions are being implemented Yes (Order) - To increase sampling distribution in the subdivision Measures were taken and confirmed with MOE

Yes (Recommendation) - Ammonia Nitrogen Added to sampling schedules MOE procedure F - I 0 was reviewed and sampling protocols adjusted to meet procedure F- I 0 No provincial were issued

Yes (Recommendation) - Additional sampling has been added to comply with Reg 459 section 7 Plan for dealing with backwash water submitted to MOE Yes (2 Orders) January 32002 - Issued to ensure that all-sampling requirements meet the revised section 7 of the Ontario Reg 459 This order was complied with and confirmed with MOE by Jan 312002

Yes (Recommendation) - Chlorine monitoring of final effluent has been improved Sampling protocols have been adjusted to comply with C of A Comprehensive performance evaluation completed and process adjustments made to improve effluent quality Modifications were made to the annual reporting to ensure compliance with C of A Staff are continuing to address problems with BOD during dry weather flows Some of these issues will be raised during the next Compliance inspection

No action required Modifications underway to comDlv with new C of A

Yes (Recommendation) - Effluent chlorine residual monitoring system reviewed and replaced to ensure accurate dosage control Modifications in the annual reporting are being made to comply with C of A

Current Compliance

Status

Yes

Yes

Yes

Yes some works are still in progress to ensure com pl ian ce

Yes

Yes

Yes

ZOUNClL

utilities kingston water sewer gas electricity networks all your utility services under one roof

SEPTEMBER $72002 Report UK65-02-C

Subject Biosolids Management Plan Development and Implementation Strategy

Date of Meeting September 17 2002

From J Keech President and CEO 1425445 Ontario Limited

Prepared By A Lucas P Eng Utilities Engineer 1425445 Ontario Limited E Sorensen Engineering Intern 1425445 Ontario Limited

Recommendation

Information Report

Purpose

Biosolids are nutrient-rich organic materials resulting from the treatment of sewage sludge Growing public concern and anticipated changes to existing regulations are driving the need to take proactive measures towards the disposal of the City of Kingston biosolids In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture Food and Rural Affairs in 1996 The recent Walkerton situation has raised public awareness of the danger to human health of pathogen contamination of water sources and there is the potential for significant resistance to the practice of applying sewage biosolids on land The public may equate land application with the problems faced by Walkerton and may not differentiate between stabilized municipal biosolids unstabilized agricultural waste (manure) septage and industrial sludges

The above guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) The legislation gives the government authority to make appropriate regulations and enforce them

Information Report to Mayor and City Council

Utilities Kingston Page 2 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Consolidation of all the treatment plant operations under Utilities Kingston took place December 2001 and has provided an opportunity to evaluate the current biosolids handling procedures and to review technologies to improve this process in an environmentally sensitive and acceptable manner

Currently biosolids from the Kingston East and West facilities are disposed of separately in similar manner Digested sludges from the Water Pollution Control Plants (Sewage Treatment Plants) are applied on separate and independently approved agricultural lands The fertilizing properties within the sludge are beneficial for farmlands However potential problems associated with farmland disposal are

1 2 3

Lack of sufficient available land Access to fields during runoff periods Possible metal concentrations in sludge

To date the City has not experienced significant difficulty in obtaining approvals and permits for the necessary area of acceptable farmland for sludge utilization Although there are no current issues related to the disposal of biosolids within the City of Kingston the amalgamation of the water pollution control plants provides an opportunity to assess the existing biosolids disposal methods to develop a strategy for the management of biosolids generated in the Kingston service area in an environmentally sound efficient and cost effective manner

The key to a successful biosolids management strategy is obtaining acceptance by the community the regulators and public stakeholders The consultant team selected to undertake the review and develop a Biosolids Management Plan Development and Implementation Strategy for the City of Kingston is the team of Earth Tech Canadanotten Sims Hubicki

The consultants have been evaluating and researching the current biosolids handling practice to assess preliminary suitability for emerging technologies An in depth regulatory review is also being investigated to identify and assess current and possible future regulations land application guidelines ongo i ngeme rg i ng concerns nutrient management plans and market quality requirements for biosolids

The consultants in conjunction with Utilities Kingston will work to identify the concerns and interests of the Public and the agricultural community through public meetings The consultants are willing to listen discuss and learn in order to engage the community in a strategic planning process Included with this report are two additional articles created by the consultants to illustrate the study methodology and address frequently asked questions It is anticipated that a public consultation meeting will be held in October at which the consultant team will present information on the Citys current biosolids strategy existing and future regulations and emerging technologies

OUR FILE E07 SBOARDSUtilities KingstonD002UK65-02-C Biosolids Mgt Pln (Info)-091702doc

Information Report to Mayor and City Council

Utilities Kingston Page 3 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Following the public consultation meeting the consultants utilizing the input from the meeting will investigate further treatment processes requirements and issues for achieving high quality biosolids within the City of Kingston Eventually a list of alternatives will be complied and evaluated based on community perception and feasibility The recommend alternative will be selected and a conceptual business plan will be created along with an implementation strategy to assist Utilities Kingston with following though on the recommendation The consultants end result will be a report detailing the Biosolids Management Strategy for the City of Kingston

Attachments

FAQs Study Methodology Report - Final

d A Lucas P ng Utilities Engineer Utilities Kingston 1425445 Ontario Limited

E SorenSdn Engineering Intern Utilities Kingston 1425445 Ontario Limited

OUR FILE E07 SBOARDSUtilities KingstonY2002UK65-02-C Biosolids Mgt Pln (Info)-O9 1702doc

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 2: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Table 1

Facility

Cana Water Station

Cana Water Station

Cana Sewage Plant

Kingston Central Water Plant

Ravensview STP

Kingston West Water Plant

Kingston West STP

Date of Inspection

Oct 2001

June 2002

Oct 12 amp Novl5

Oct 312001

Oct 122001 amp

Nov 12001

Sept 72001

Oct 302001

Action Required

Yes (Order) -Al l reg 459 sampling being completed and confirmed with MOE All adverse water quality samples are being reported to MOE All other recommend- actions are being implemented Yes (Order) - To increase sampling distribution in the subdivision Measures were taken and confirmed with MOE

Yes (Recommendation) - Ammonia Nitrogen Added to sampling schedules MOE procedure F - I 0 was reviewed and sampling protocols adjusted to meet procedure F- I 0 No provincial were issued

Yes (Recommendation) - Additional sampling has been added to comply with Reg 459 section 7 Plan for dealing with backwash water submitted to MOE Yes (2 Orders) January 32002 - Issued to ensure that all-sampling requirements meet the revised section 7 of the Ontario Reg 459 This order was complied with and confirmed with MOE by Jan 312002

Yes (Recommendation) - Chlorine monitoring of final effluent has been improved Sampling protocols have been adjusted to comply with C of A Comprehensive performance evaluation completed and process adjustments made to improve effluent quality Modifications were made to the annual reporting to ensure compliance with C of A Staff are continuing to address problems with BOD during dry weather flows Some of these issues will be raised during the next Compliance inspection

No action required Modifications underway to comDlv with new C of A

Yes (Recommendation) - Effluent chlorine residual monitoring system reviewed and replaced to ensure accurate dosage control Modifications in the annual reporting are being made to comply with C of A

Current Compliance

Status

Yes

Yes

Yes

Yes some works are still in progress to ensure com pl ian ce

Yes

Yes

Yes

ZOUNClL

utilities kingston water sewer gas electricity networks all your utility services under one roof

SEPTEMBER $72002 Report UK65-02-C

Subject Biosolids Management Plan Development and Implementation Strategy

Date of Meeting September 17 2002

From J Keech President and CEO 1425445 Ontario Limited

Prepared By A Lucas P Eng Utilities Engineer 1425445 Ontario Limited E Sorensen Engineering Intern 1425445 Ontario Limited

Recommendation

Information Report

Purpose

Biosolids are nutrient-rich organic materials resulting from the treatment of sewage sludge Growing public concern and anticipated changes to existing regulations are driving the need to take proactive measures towards the disposal of the City of Kingston biosolids In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture Food and Rural Affairs in 1996 The recent Walkerton situation has raised public awareness of the danger to human health of pathogen contamination of water sources and there is the potential for significant resistance to the practice of applying sewage biosolids on land The public may equate land application with the problems faced by Walkerton and may not differentiate between stabilized municipal biosolids unstabilized agricultural waste (manure) septage and industrial sludges

The above guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) The legislation gives the government authority to make appropriate regulations and enforce them

Information Report to Mayor and City Council

Utilities Kingston Page 2 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Consolidation of all the treatment plant operations under Utilities Kingston took place December 2001 and has provided an opportunity to evaluate the current biosolids handling procedures and to review technologies to improve this process in an environmentally sensitive and acceptable manner

Currently biosolids from the Kingston East and West facilities are disposed of separately in similar manner Digested sludges from the Water Pollution Control Plants (Sewage Treatment Plants) are applied on separate and independently approved agricultural lands The fertilizing properties within the sludge are beneficial for farmlands However potential problems associated with farmland disposal are

1 2 3

Lack of sufficient available land Access to fields during runoff periods Possible metal concentrations in sludge

To date the City has not experienced significant difficulty in obtaining approvals and permits for the necessary area of acceptable farmland for sludge utilization Although there are no current issues related to the disposal of biosolids within the City of Kingston the amalgamation of the water pollution control plants provides an opportunity to assess the existing biosolids disposal methods to develop a strategy for the management of biosolids generated in the Kingston service area in an environmentally sound efficient and cost effective manner

The key to a successful biosolids management strategy is obtaining acceptance by the community the regulators and public stakeholders The consultant team selected to undertake the review and develop a Biosolids Management Plan Development and Implementation Strategy for the City of Kingston is the team of Earth Tech Canadanotten Sims Hubicki

The consultants have been evaluating and researching the current biosolids handling practice to assess preliminary suitability for emerging technologies An in depth regulatory review is also being investigated to identify and assess current and possible future regulations land application guidelines ongo i ngeme rg i ng concerns nutrient management plans and market quality requirements for biosolids

The consultants in conjunction with Utilities Kingston will work to identify the concerns and interests of the Public and the agricultural community through public meetings The consultants are willing to listen discuss and learn in order to engage the community in a strategic planning process Included with this report are two additional articles created by the consultants to illustrate the study methodology and address frequently asked questions It is anticipated that a public consultation meeting will be held in October at which the consultant team will present information on the Citys current biosolids strategy existing and future regulations and emerging technologies

OUR FILE E07 SBOARDSUtilities KingstonD002UK65-02-C Biosolids Mgt Pln (Info)-091702doc

Information Report to Mayor and City Council

Utilities Kingston Page 3 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Following the public consultation meeting the consultants utilizing the input from the meeting will investigate further treatment processes requirements and issues for achieving high quality biosolids within the City of Kingston Eventually a list of alternatives will be complied and evaluated based on community perception and feasibility The recommend alternative will be selected and a conceptual business plan will be created along with an implementation strategy to assist Utilities Kingston with following though on the recommendation The consultants end result will be a report detailing the Biosolids Management Strategy for the City of Kingston

Attachments

FAQs Study Methodology Report - Final

d A Lucas P ng Utilities Engineer Utilities Kingston 1425445 Ontario Limited

E SorenSdn Engineering Intern Utilities Kingston 1425445 Ontario Limited

OUR FILE E07 SBOARDSUtilities KingstonY2002UK65-02-C Biosolids Mgt Pln (Info)-O9 1702doc

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 3: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

ZOUNClL

utilities kingston water sewer gas electricity networks all your utility services under one roof

SEPTEMBER $72002 Report UK65-02-C

Subject Biosolids Management Plan Development and Implementation Strategy

Date of Meeting September 17 2002

From J Keech President and CEO 1425445 Ontario Limited

Prepared By A Lucas P Eng Utilities Engineer 1425445 Ontario Limited E Sorensen Engineering Intern 1425445 Ontario Limited

Recommendation

Information Report

Purpose

Biosolids are nutrient-rich organic materials resulting from the treatment of sewage sludge Growing public concern and anticipated changes to existing regulations are driving the need to take proactive measures towards the disposal of the City of Kingston biosolids In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture Food and Rural Affairs in 1996 The recent Walkerton situation has raised public awareness of the danger to human health of pathogen contamination of water sources and there is the potential for significant resistance to the practice of applying sewage biosolids on land The public may equate land application with the problems faced by Walkerton and may not differentiate between stabilized municipal biosolids unstabilized agricultural waste (manure) septage and industrial sludges

The above guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) The legislation gives the government authority to make appropriate regulations and enforce them

Information Report to Mayor and City Council

Utilities Kingston Page 2 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Consolidation of all the treatment plant operations under Utilities Kingston took place December 2001 and has provided an opportunity to evaluate the current biosolids handling procedures and to review technologies to improve this process in an environmentally sensitive and acceptable manner

Currently biosolids from the Kingston East and West facilities are disposed of separately in similar manner Digested sludges from the Water Pollution Control Plants (Sewage Treatment Plants) are applied on separate and independently approved agricultural lands The fertilizing properties within the sludge are beneficial for farmlands However potential problems associated with farmland disposal are

1 2 3

Lack of sufficient available land Access to fields during runoff periods Possible metal concentrations in sludge

To date the City has not experienced significant difficulty in obtaining approvals and permits for the necessary area of acceptable farmland for sludge utilization Although there are no current issues related to the disposal of biosolids within the City of Kingston the amalgamation of the water pollution control plants provides an opportunity to assess the existing biosolids disposal methods to develop a strategy for the management of biosolids generated in the Kingston service area in an environmentally sound efficient and cost effective manner

The key to a successful biosolids management strategy is obtaining acceptance by the community the regulators and public stakeholders The consultant team selected to undertake the review and develop a Biosolids Management Plan Development and Implementation Strategy for the City of Kingston is the team of Earth Tech Canadanotten Sims Hubicki

The consultants have been evaluating and researching the current biosolids handling practice to assess preliminary suitability for emerging technologies An in depth regulatory review is also being investigated to identify and assess current and possible future regulations land application guidelines ongo i ngeme rg i ng concerns nutrient management plans and market quality requirements for biosolids

The consultants in conjunction with Utilities Kingston will work to identify the concerns and interests of the Public and the agricultural community through public meetings The consultants are willing to listen discuss and learn in order to engage the community in a strategic planning process Included with this report are two additional articles created by the consultants to illustrate the study methodology and address frequently asked questions It is anticipated that a public consultation meeting will be held in October at which the consultant team will present information on the Citys current biosolids strategy existing and future regulations and emerging technologies

OUR FILE E07 SBOARDSUtilities KingstonD002UK65-02-C Biosolids Mgt Pln (Info)-091702doc

Information Report to Mayor and City Council

Utilities Kingston Page 3 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Following the public consultation meeting the consultants utilizing the input from the meeting will investigate further treatment processes requirements and issues for achieving high quality biosolids within the City of Kingston Eventually a list of alternatives will be complied and evaluated based on community perception and feasibility The recommend alternative will be selected and a conceptual business plan will be created along with an implementation strategy to assist Utilities Kingston with following though on the recommendation The consultants end result will be a report detailing the Biosolids Management Strategy for the City of Kingston

Attachments

FAQs Study Methodology Report - Final

d A Lucas P ng Utilities Engineer Utilities Kingston 1425445 Ontario Limited

E SorenSdn Engineering Intern Utilities Kingston 1425445 Ontario Limited

OUR FILE E07 SBOARDSUtilities KingstonY2002UK65-02-C Biosolids Mgt Pln (Info)-O9 1702doc

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 4: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Information Report to Mayor and City Council

Utilities Kingston Page 2 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Consolidation of all the treatment plant operations under Utilities Kingston took place December 2001 and has provided an opportunity to evaluate the current biosolids handling procedures and to review technologies to improve this process in an environmentally sensitive and acceptable manner

Currently biosolids from the Kingston East and West facilities are disposed of separately in similar manner Digested sludges from the Water Pollution Control Plants (Sewage Treatment Plants) are applied on separate and independently approved agricultural lands The fertilizing properties within the sludge are beneficial for farmlands However potential problems associated with farmland disposal are

1 2 3

Lack of sufficient available land Access to fields during runoff periods Possible metal concentrations in sludge

To date the City has not experienced significant difficulty in obtaining approvals and permits for the necessary area of acceptable farmland for sludge utilization Although there are no current issues related to the disposal of biosolids within the City of Kingston the amalgamation of the water pollution control plants provides an opportunity to assess the existing biosolids disposal methods to develop a strategy for the management of biosolids generated in the Kingston service area in an environmentally sound efficient and cost effective manner

The key to a successful biosolids management strategy is obtaining acceptance by the community the regulators and public stakeholders The consultant team selected to undertake the review and develop a Biosolids Management Plan Development and Implementation Strategy for the City of Kingston is the team of Earth Tech Canadanotten Sims Hubicki

The consultants have been evaluating and researching the current biosolids handling practice to assess preliminary suitability for emerging technologies An in depth regulatory review is also being investigated to identify and assess current and possible future regulations land application guidelines ongo i ngeme rg i ng concerns nutrient management plans and market quality requirements for biosolids

The consultants in conjunction with Utilities Kingston will work to identify the concerns and interests of the Public and the agricultural community through public meetings The consultants are willing to listen discuss and learn in order to engage the community in a strategic planning process Included with this report are two additional articles created by the consultants to illustrate the study methodology and address frequently asked questions It is anticipated that a public consultation meeting will be held in October at which the consultant team will present information on the Citys current biosolids strategy existing and future regulations and emerging technologies

OUR FILE E07 SBOARDSUtilities KingstonD002UK65-02-C Biosolids Mgt Pln (Info)-091702doc

Information Report to Mayor and City Council

Utilities Kingston Page 3 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Following the public consultation meeting the consultants utilizing the input from the meeting will investigate further treatment processes requirements and issues for achieving high quality biosolids within the City of Kingston Eventually a list of alternatives will be complied and evaluated based on community perception and feasibility The recommend alternative will be selected and a conceptual business plan will be created along with an implementation strategy to assist Utilities Kingston with following though on the recommendation The consultants end result will be a report detailing the Biosolids Management Strategy for the City of Kingston

Attachments

FAQs Study Methodology Report - Final

d A Lucas P ng Utilities Engineer Utilities Kingston 1425445 Ontario Limited

E SorenSdn Engineering Intern Utilities Kingston 1425445 Ontario Limited

OUR FILE E07 SBOARDSUtilities KingstonY2002UK65-02-C Biosolids Mgt Pln (Info)-O9 1702doc

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 5: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Information Report to Mayor and City Council

Utilities Kingston Page 3 Report UK65-02-C

1425445 Ontario Limited 2002-09-1 7

Following the public consultation meeting the consultants utilizing the input from the meeting will investigate further treatment processes requirements and issues for achieving high quality biosolids within the City of Kingston Eventually a list of alternatives will be complied and evaluated based on community perception and feasibility The recommend alternative will be selected and a conceptual business plan will be created along with an implementation strategy to assist Utilities Kingston with following though on the recommendation The consultants end result will be a report detailing the Biosolids Management Strategy for the City of Kingston

Attachments

FAQs Study Methodology Report - Final

d A Lucas P ng Utilities Engineer Utilities Kingston 1425445 Ontario Limited

E SorenSdn Engineering Intern Utilities Kingston 1425445 Ontario Limited

OUR FILE E07 SBOARDSUtilities KingstonY2002UK65-02-C Biosolids Mgt Pln (Info)-O9 1702doc

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 6: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Utilities Kingston Biosolids Management Plan and Implementation Strategy TSH Project 52-27385

What are biosolids Biosolids (treated sewage sludge) are a biologically stabilized nutrient-rich organic by-product of the wastewater treatment process The biosolids produced at the City of Kingstons three wastewater treatment facilities have been stabilized to reduce odour and pathogens (bacteria and viruses) and are suitable for beneficial recycling

Why recycle biosolids on agricultural land Biosolids contain several nutrients required for crop growth They also contain organic matter which can improve soil structure reduce surface water runoff and soil erosion and increase the soils water holding capacity Land application is an environmentally sustainable and cost effective way to enhance soil fertility and crop growth At Kingstons treatment plants we produce close to 2470 dry tomes of biosolids per year The biosolids are applied to agricultural land which is a cost effective means of recycling the nutrients and organic matter contained in biosolids

What nutrients do biosolids contain Biosolids have an appreciable concentration of nitrogen and phosphorus They also contain several other nutrients or trace elements that crops require including magnesium zinc copper boron sulphur iron and calcium

Is land application an established practice Yes Biosolids have been applied to agricultural land in Canada and internationally for more than 40 years Land application is used by more than 80 of Ontario municipalities

Is land application safe Yes extensive research has shown that responsible land application of biosolids is beneficial and poses minimal health or environmental risks In order to protect the environment human and animal health and to ensure a balance of nutrients the application of biosolids on agricultural land is regulated In Ontario guidelines for the safe use of biosolids on agricultural land are provided by the Ministry of Environment (MOE) and the Ministry of Agriculture and Food (OMAF) The guidelines define biosolids quality standards receiving site characteristics and numerous application constraints such as crop suitability soil permeability soil quality standards slope depth to groundwater biosolids application rate and timing and separation distances from waterways wells and residences

Several approvals are required prior to land application Biosolids quality - testing by the generator to ensure the biosolids do not contain harmful constituents and to determine appropriate application rates

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 7: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Soil Conditioning Site Approval - each application site must be certified by the MOE (through issuing a Certificate of Approval) and meet all the guideline conditions prior to land application Contractor Systems Certificate - provided by the MOE indicating that the contractor satisfies defined requirements and operates in a safe manner

0

The MOE enforces the guidelines to ensure that practices comply with the requirements of the Certificate of Approval

What about metals Ontariorsquos guidelines do not permit the application of biosolids with metal concentrations over specific limits These are conservatively set to prevent toxicity or health impacts in plants animals and humans Biosolids are regularly tested for metals prior to land application to ensure that they do not exceed the established safe levels The concentrations of regulated metals in Kingstonrsquos biosolids are well below Ontariorsquos guideline levels

What about bacteria and viruses There have been no scientifically substantiated reports of illnesses caused by land application of stabilized biosolids in Canada Kingstonrsquos biosolids have gone through a treatment process which stabilizes them and destroys disease-causing organisms A mandatory waiting period between biosolids spreading and harvesting or pasturing acts as a safety precaution

What about the ground and surface water Guidelines in Ontario control how and where biosolids can be spread to ensure that ground and surface water is not contaminated Biosolids are applied at a rate that allows the crops to use most of the nutrients as they become available This keeps the nutrients from ending up in ground or surface waters Metals in biosolids are generally in a form that is hard to dissolve in water and tend not to move out of the area to which they were applied

Do biosolids have an odour Yes some people find the odour offensive while others do not The intensity and duration of the odour is affected by factors such as the humidity temperature and wind The odour may be reduced by burying or injecting the biosolids in the soil as soon as they are applied Kingston demands that contractors operate their facilities so that odours in the community will be minimized

What crops have been fertilized with biosolids Biosolids have been used to fertilize many crops locally including feed corn wheat soybeans hay and pasture Biosolids are not applied to home lawns or gardens land used for tobacco production or land with potential for public exposure

How much can be spread on a site Based on provincial guidelines the maximum application rate of Kingstonrsquos biosolids is eight dry tonnes per hectare per five year period The legislated application rate cannot exceed 135 kg of ammonium plus nitratenitrogen per hectare over a five year period

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 8: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Can I get more information The following links will bring you to more information about biosolids management in Ontario htt~llwwweneaovoncalenvisionigpi3425e~d~ htt~liwwwgovoncalOMAFRAien~lishlenvironmentbiosolidscontacts htm httdiwwwweaoord httullwwwcitvottawaoncalcitv serviceslwatenvastei27 2 6 enshtml httpIiwwwcitv torontooncalsewersibioso1id htm

For more information about this project or to comment on the Biosolids Management Plan project contact the project consultants or Utilities Kingston using any of the methods listed below

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email plaportetshca

Ms Erika Sorensen Utilities Kingston 211 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (61 3) 546-1 181 x2465

Fax (613) 542-1463 email esorensenutilitieskingstoncom

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 9: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Utili ties Kingston

BIOSOLIDS MANAGEMENT PLAN DEVELOPMENT AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

July 2002

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 10: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

UTILITIES KINGSTON

BIOSOLIDS MANAGEMENT PLAN AND IMPLEMENTATION STRATEGY

STUDY METHODOLOGY REPORT

TSH Project No 52-27385

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 11: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

TABLE OF CONTENTS

1 INTRODUCTION 1

2 BACKGROUND 1

3 PROPOSED METHODOLOGY amp SCHEDULE 2

31 32 33 34 35

Evaluate Current Biosolids Situation 3 Regulatory Review 4 Assess Requirements for Future Class lsquoBrsquo Projects 4 Evaluate Treatment Processes to Meet Class lsquoArsquo Criteria 6 Implementation Plan amp Schedule 6

4 CONSULTATION 7

5 CONCLUSIONS 8

LIST OF FIGURES

Figure No 1 - Location of Plants Figure No 2 - Study Schedule

EWROJECTS52-27385 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 12: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

UTILITIES KINGSTON Biosolids Management Plan Development and Implementation Strategy STUDY METHODOLOGY REPORT

1 INTRODUCTION

Utilities Kingston has retained a consultant team composed of Earth Tech Canada Inc and Totten Sims Hubicki Associates to assist in the development of a long term Biosolids Management Plan and Implementation Strategy for three of the Cityrsquos wastewater treatment plants These include the Ravensview Water Pollution Control Plant (WPCP) Kingston West WPCP and Cana Subdivision Package Wastewater Treatment Plant

This study will look at a long term plan for managing biosolids in Kingston in view of recent scientific research and evolving legislation Alternative treatment processes and end uses will be considered with a view to promoting public health environmental sustainability flexibility and cost efficiencies Although the long-term biosolids strategy will include well-proven technology innovative new technologies and partnerships will also be investigated The goal of this study will be to develop a sustainable and effective strategy that can accommodate fhture changes in community expectations regulations and technical innovation

The purpose of this Study Methodology Report is to document the proposed approach and to outline opportunities for public involvement in this project It represents the Study Teamrsquos plan at the outset of the assignment The plan will be subject to changes and refinements as the project is carried out and in response to comments received throughout the consultation program

2 BACKGROUND

Management of biosolids has become a significant issue for communities throughout Ontario Many communities are seeing the cost of managing biosolids increase dramatically at a time when they are under pressure to keep rates down and meet the needs of other pressing public services While traditional land application of biosolids has been seen as a benefit both for agriculture and for the environment emerging research and regulatory pressures demand that biosolids managers review overall biosolids strategies to ensure flexibility of the management procedures to deal with future changes

At the present time most of the Cityrsquos biosolids are generated at the Ravensview and Kingston West plants At these two facilities they are biologically stabilized through anaerobic digestion until they are suitable for land application as an organic soil conditioner under existing Provincial Guidelines The locations of the two plants are shown in Figure 1 Biosolids from the Cana plant are sent to the Ravensview plant for stabilization

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 13: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

c

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 14: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

1jpL 2 u p 1 7 y - Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 3

3

31

32

PROPOSED METHODOLOGY AND SCHEDULE

Evaluate Current Biosolids Situation

The study will include a review of the current biosolids management practices including the volume of biosolids currently generated its characteristics limitations for land application costs for management and comments expressed by the public concerning existing biosolids management practices

The biosolids volumes to be managed in fkture will be estimated taking into consideration projected population growth an increase in the area serviced by municipal sewers and wastewater treatment plants and proposed changes in the treatment process

Regulatory Review

In Ontario the spreading of sewage sludge on agricultural land is governed by ldquoGuidelines for the Utilization of Biosolids and Other Wastes on Agricultural Landrdquo issued by the Ontario Ministries of Environment and Agriculture and Food (OMAF) in 1996 There is a requirement to stabilize solids resulting from the sewage treatment process There is no formal distinction between lower and higher sludge quality as there is under the United States Environmental Protection Act (US EPA) with their designations of ldquoClass Brdquo which contain a specified number of pathogens and ldquoClass Ardquo which contain substantially fewer pathogens than Class B solids The Ontario guidelines are primarily a ldquoCode of Practicerdquo and contain numerical limits related to the control of heavy metals Although there is increasing concern from some sectors of the public with respect to organic contaminants and pathogens at the moment there are no limits on either of these components in the guidelines For the purpose of this report we are adopting the Class A and B terminology

If the sewage sludge is processed and offered for sale either as a fertilizer or as a component of fertilizer it then falls under the Federal Fertilizers Act and Regulations governing fertilizers containing organic materials Although not specifically addressed in the regulations under these conditions the sludge is usually dried and considered to be essentially pathogen free The regulations state that minimum levels of nutrients in the material must be identified and all products are subject to heavy metal concentration standards

A significant proportion of Ontariorsquos biosolids is land-applied for beneficial reuse following the MOEOMAFRA Guidelines for Utilization of Biosolids and other Wastes on Agricultural Land These guidelines are currently under review in Ontario In an effort to bring some order into management of biosolids on agricultural land the Ontario Government recently introduced enabling legislation by way of the Nutrient Management Act (NMA) which has as its goals to

a) set out a comprehensive and integrated approach to all land-applied nutrient-rich materials and

b) ensure that all land-applied nutrient rich materials are managed in a sustainable manner thereby protecting the environment In effect the legislation gives the government authority to make appropriate regulations and enforce them Consultations will precede any such regulations

m-

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 15: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

COUNCIL MEETING 2 2 SEP 17 lsquo02 Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 4

It is fair to say that after NMA and its regulations come into effect there will be increased competition for available beneficial reuse sites since all nutrient sources will now have to be managed manure municipal and industrial biosolids pulp and paper sludge septage etc On the other hand it is also apparent that opportunities may increase for synergistic business-case activities that can address a number of nutrient sources at once (eg municipal and industrial municipal and manure) with attendant economies of scale and product marketing flexibility In this climate Utilities Kingston may be able to turn the changing regulatory climate to its advantage with a prudent biosolids strategy

At the same time concerns regarding the quality and environmental impact of municipal biosolids and other nutrient sources continue to surface Areas of concern include pathogens endocrine disrupters vector attraction dioxins and furans brominated diphenyl ethers and heavy metals The US EPA 40 CFR 503 Regulations for Class lsquoArsquo biosolids deal with some of these notably vectors and pathogens Other issues remain to be addressed on a case-by-case basis and continuing research and documentation is needed in this area such as that recently prepared for the Canadian Council of Ministers of the Environment on Dioxins and Furans

Given the uncertainties and contentious nature of Class B quality management and the costs involved in producing Class A quality biosolids alternative markets for the product continue to be of interest and are being explored in North America and Europe For example in the Netherlands dewatered biosolids are being collected from 18 treatment plants and trucked to a centralized dryingpelletizing plant The product is then sold as fuel for cement manufacture and the resulting ash is used as raw meal additive for cement or the dried product is sold to power plants as fuel This installation also dries sludges from a food manufacturer for a fee Arrangements such as this may be of potential interest to Utilities Kingston and will be investigated in the course of the study

33 Assess RequirementsIssues for Future Practices to Achieve Class B Quality

With the exception of a few facilities where sludge is either being pelletized or alkaline stabilized the vast majority of the sludge being applied to farmland in Ontario would nominally be classified as Class B under the US EPA 503 Regulations In fact there is a question as to whether many Ontario sludges would achieve EPA Class B status based on either the pathogen limits or the more definitive requirements of the processes which are designated as ldquoProcesses to Significantly Reduce Pathogensrdquo (PSRP)

In Ontario the public health concerns related to the management of Class B quality biosolids are based on operational restrictions which have the effect of isolating the public from interaction with the applied biosolids and effectively providing a number of ldquosafety valvesrdquo in the event that the quality of the sludge is lower than expected based on its processing history (degree of stabilization) This is accomplished by restricting how and where biosolids can be applied and the ldquosafety valvesrsquorsquo include items such as minimum soil pH maximum slope kinds of allowable crops minimum setbacks from residences wells water courses waiting periods for grazing animals and restrictions against application on land used for crops for human consumption Once the metal and nutrient levels of a sludge are reasonably well established the major practical consideration involves determining the biosolids loading rate which will supply sufficient nitrogen for the crop in question while adhering to the restrictions on metal addition

One of the disadvantages of the current regulatory procedures is that each application site must be licensed as a ldquowaste disposalrdquo site and this terminology does little to promote acceptance of

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 16: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 5

biosolids application as either a beneficial use or an environmentally sound management practice Although this approach can present an obstacle when attempting to obtain new application sites past experience in Ontario suggest that it has been effective in protecting public health Since land application guidelines were initiated in the early 1970rsquos there have been no confirmed cases where the proper application of stabilized biosolids have been the cause of public health problems The current attention in the media related to biosolids and other waste materials may result in pressure to move towards the production of Class A biosolids

This study will review the current biosolids management to determine whether it meets Class B practices and identify any shortcomings of the existing facilities to meet these requirements Cost estimates will be provided for any upgrades identified and recommendations presented for cost reducing options

34 Evaluate Treatment Processes to Meet Class lsquoArsquo Quality Criteria

Although the US EPArsquos Class A designation does not form a part of Ontariorsquos Guidelines at this time it is generally accepted and understood to represent a superior biosolids product that meets stringent conditions for pathogen reduction and vector attraction and is more readily accepted by end users However the Class A product does come with a higher price tag than Class B material

In order to achieve lower pathogens and vector attraction a number of processesmechanisms are currently available including alkaline stabilization (heat amp pH) pre-pasteurization prior to digestion (heat) two-stage temperature - phased digestion (heat) dryingpelletizing (heat) Variants of the above as well as new ideas are continuously being developed

This study will explore all potential methods to achieve a Class A quality product and will investigate where such products will fit into the marketplace which is likely to become more crowded as the provincersquos Nutrient Management Act is implemented in the future

Incineration

Dewatered biosolids are being successfully incinerated in a number of plants in Ontario (Lakeview Duffin Creek London Greenway Highland Creek) in full compliance with current air emission requirements (Ont Reg 346) Techniques are available to meet even more stringent air emission requirements that may be put in place in Ontario in the future However at this time the Ontario government seems to be confining legislation to reporting requirements only Energy recovery in the form of heat or electricity is possible and practiced to varying degrees depending on economics In Germany for example electrical power produced as part of an energy recovery (lsquoGreenrsquo) system commands a higher sale price from utilities than lsquoconventionalrsquo power which makes co-generation using biosolids as the energy source more attractive A review of biosolids management practice for Utilities Kingston must look at incineration as an alternative particularly as a lsquoBusiness Casersquo of co-incineration with another user

Landjlling

Since the advent of the concept of lsquobeneficial reusersquo of municipal biosolids landfill disposal has been de-emphasized Nevertheless it may be a viable option in certain cases where agricultural land is not readily available or where sludge quality is an issue For example unstabilized dewatered cake is being effectively landfilled in Sault St Marie We will include consideration

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 17: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 6

of landfilling as an option giving due weight to such factors as sludge to refuse ratio in the landfill sludge quality land constraints and sludge dryness Landfilling could also be kept as a possible backup method for emergency situations when the preferred management system is temporarily unavailable

35 Project Schedule

The proposed project schedule is shown in Figure 2

4 CONSULTATION

The study team will ensure that every opportunity to interact with the public is pursued in the course of strategy development beginning as early as possible in the study

The project should assess the issues that are likely to be important to the community when developing public outreach initiatives In all cases this outreach effort needs to be made as early as possible and appropriate communication methods initiated with the various segments of the communityrsquos members The aim is to

a Establish local alliances a Respond to specific concerns a

e

a

e

Provide staff as contact point(s)

Be willing to listen not just talk Offer open and honest dialogue Provide ways for the community to continue to participate in the project

a Provide accurate information to community members

The consultant team will work with Utilities Kingstonrsquos staff to identify the concerns and interests of the Public and the agricultural community in planned Public Information Centres Background materials will be prepared for public information and the study team will listen discuss and learn in order to engage the community in the strategic planning process from the outset

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 18: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

j i9

I D

c tt c -t tt+

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 19: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Utilities Kingston Biosolids Management Plan Development and Implementation Strategy Study Methodology Report 8

5 CONCLUSIONS

The consultant team welcomes any comments on this work plan Please address comments to the following

Consultant Contact Utilities Kingston Contact

Mr Guy Laporte P Eng Deputy Project Manager Totten Sims Hubicki Associates Ltd 654 Norris Court Kingston ON K9P 2R9 Telephone (613) 389-3703 Fax (613) 389-6729 email glaportetshca

Ms Erika Sorensen Utilities Kingston 21 1 Counter Street PO Box 790 Kingston ON K7L 4x7 Telephone (613) 546-1 181 x2465

email esorensenutilitieskinpstoncom FLU (613) 542-1463

EPROJECTS52-273 85 KU Biosolids4- ConsultationStudy Methodology Report-Finaldoc

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 20: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

utilities kingston water sewer gas electricity networks ail your utility services under one roof

8EPTEMBER F7 2882 Report UK66-02-C

Subject Great Cataraqui River Utilities Crossing Project Update

Date of Meeting September 172002

From J Keech President amp CEO 1425445 Ontario Limited

Prepared By A Lucas Utilities Engineer 1425445 Ontario Limited

Recommendation

Information Report

PurDose

The Great Cataraqui River Utilities Crossing Project is progressing well Since completion of the Provincial Environmental Assessment a preliminary design was prepared which included works to further delineate areas of potential contamination and sizing for the sewer and water pipe crossings and pumping station upgrades The federal Environmental Assessment has been progressing and is anticipated to be finalized by mid-October which will enable construction of temporary docking facilities this fall to expedite the in-river works in 2003

Detailed design has been started for the construction works by RV Anderson Associates Limited and affiliates The lead individuals and the firm have been involved with the project from its start which has proven to be beneficial in meeting the deadlines

A preliminary schedule is attached which shows key works completed to date and timelines for completion of construction and rehabilitation of areas which will be impacted by the construction activities Some important notes are with respect to restrictions on actual in-river construction activities These times will be limited due to the potential or actual impacts on aquatic habitat impacts on fish migration or spawning and in-water uses At this time the restrictions are understood to be that no works will be permitted between March 1 and July 15 where fish habitat is concerned and within the physical limits of the canal the restrictions run from May 17 to October 16

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 21: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Information Report to Mayor and City Council 1425445 Ontario Limited

2002-09-1 7

Page 2 Report UK66-02-C

The method of construction will generate a large volume of material the majority of which will be river sediments laid down during the last ice-age as well as recently deposited sediments which may have various levels of contamination as defined within our background works These materials when removed will be very wet and as a result as shown on the schedule will be dried for up to two years When dried the materials will be tested and appropriately disposed of At this time preliminary consideration is being given to locations for a dredged material drying facilities and ultimate disposal options

As the project proceeds Utilities Kingston with RV Anderson are committed to presenting more information to Council and the public to ensure full understanding of the progress and issues Details will be provided in subsequent information reports on the drying and disposal works Additionally information handouts web site updates media interviews and Public Information Centres will be completed to assist our residents understanding of this important project

A Lucas Utilities Engineer Utilities Kingston 1425445 Ontario Limited

JA Keekh President amp CEO Utilities Khgston 1425445 Ontario Limited

OUR FILE E07CT SBOARDSUtilities Kingston2002UK66-02-C Cataraqui Crossing Project Update (Info)-091702doc

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 22: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

L

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 23: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I Report No C-259 I

TO

FROM

PREPARED BY

DATE PREPARED

DATE OF MEETING

SUBJECT

Bert Meunier Chief Administrative Officer

Denis Leger Commissioner of Corporate Services

Hal Linscott Director of Legal Services

August 262002

September 172002

2nd Quarter Information Report - Provincial Offences Court Administration Legal Services Branch

RECOMMENDATION Receive for information

ORIGINPURPOSE This Report has been prepared to provide information on the 2nd Quarter (April 1 - June 3002) revenues and expenditures of the Provincial Offences Court as well as caseload volumes

OPTIONSDISCUSSION

Revenues

Fine Revenues for the 2nd Quarter are $254026 with total revenues for the first half of the year amounting to $488801 Fine revenues increased by $1925100 during the 2nd Quarter over the lSf Quarter of 2002 The revenues budgeted for 2002 are $980000 Accordingly revenues for the 2nd Quarter are on target at 50 of the full years budgeted revenues

Expenditures

Total Expenditures to date to the end of the 2nd Quarter are $242263 The expenditures budgeted for 2002 are $569328 A total of 43 of the full years budgeted expenditures have been expended during the lSt and 2nd Quarters Expenditures incurred are slightly less than half of the full years budgeted expenditures This is due in part to expenditures not yet journaled by the Province and lease expenditures which are not journaled until the 3rd or qfh Quarters

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 24: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

- $ 4

r) I r

INFORMATION REPORT TO COUNCIL

Actual 1 Actual 2d Actual 3rd Actual 4th Actual Quarter 2002 Quarter Quarter Quarter Year to Date

2002 2002 2002 2002 $234775 $254026 $488801

$50650 $1 91613 $242263

$4670026 $4758923 $4758923

- Page 2 -

Annual Budget 2002

$980000

$569042

Report No C-259

Outstandim Fines

Outstanding fines as of June 30 2002 are $4758923 This represents an increase during the 2nd Quarter of $88897 The increase in outstanding fines is in part due to the increase in charges received during the 3rd and 4th Quarters of 2001 and the lSt Quarter of 2002

Many of the fines levied on convictions have not been paid and notifications of licence suspensions were not being sent to the defendants due to the work stoppage by the Ontario Public Service in particular the Ministry of Transportation

We continued to suspend drivers licences on ICON during the work stoppage by the OPS however these suspensions were not downloaded to MTO until the conclusion of the work stoppage which was May 62002 Since the later part of May 2002 we have experienced a significant increase in the volume of fines paid which are under suspension not only for our own Court but for others as well We are attempting to stay current with our licence suspensions while continuing to work at the backlog

In March 2001 we filed Writs of Seizure and Sale of Lands with the Small Claims Court totaling $724500 On January 3 2002 we received payment on 1 Writ in the amount of $418000 plus the filing fee costs We are continuing to file Writs with the Small Claims Court as one of the methods of our enhanced fine enforcement collection procedures To date we have 8 Writs with the Enforcement Office totaling $1067500

The following two charts summarize revenues and expenditures to date

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2002

r REVENUE

OUTSTANDING ACCOUNT RECEIVABLES

Outstanding Account Receivables increased by $88897 during the 2nd Quarter

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 25: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

COUNCIL MEETING 2 2 SEP 17 02 INFORMATION REPORT TO COUNCIL

REVENUE YEAR

200 1

- Page 3 -

1 Quarter 2nd Quarter 31d Quarter 4h Quarter Year to Date Total

$228844 $2409 80 $241246 $242343 $953413

Report No C-259

2002 I $234775 I $254026

COMPARATIVE REVENUE BY QUARTER

$488801

MONTH 2002 PART I PART I1 April 660 0 May 665 0

PART I11 TOTAL BY MONTH 80 740 68 733

Revenue increased by $13046 during the 2nd Quarter in 2002 compared to 2nd Quarter of 200 1

June TOTAL

Summarv of Charpes The following two charts summarize charges received in the Provincial Offences Court Office for the 2nd Quarter of 2002 and comparative charges received in the year 2001 and 2002 Charges decreased by 524 charges during the 2nd Quarter over the 1st Quarter of 2002 As well charges received during the 2nd Quarter decreased by 270 charges over the same period in 2001 With the assistance of a casual employee we have addressed the backlog issue identified in the qfh Quarter Report for 2001 and are now current in keying into the ICON computerized system all of the new charges received on a daily basis

595 5 54 654 1920 5 202 2127

The volume of charges received from the Kingston Police Force continues to increase while the charges received from the Ministry of Transportation and other provincial government Enforcement Agencies has decreased considerably from March 13 to May 31 2002 due to the work stoppage by the OPS The work stoppage by the OPS commenced on March 132002 and OPS staff returned to work on May 62002

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

e Kingston POA Office processed an average total of 709 new charges per month during the 2nd Quarter

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 26: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

Report No C-259

Year lSf Quarter ZNd Quarter 3rd Quarter 200 1 1788 2397 2350

COMPARATIVE CHARGES RECEIVED BY QUARTER

4th Quarter Year to Date Total 2294 8829

2002 265 1 2127 4778

0

0

Charges received decreased by 524 charges in the 2nd Quarter over the 1 st Quarter 2002 Total charges received during the 2nd Quarter of 2002 decreased by 270 charges from the previous year

LOCATION POAP1 POAP2 POAP3 FCAP1 FCAP2

TRIALS TRIALS TRIALS TRIALS TRIALS amp P 3

Kingston 138 84 Sharbot Lake 3 17 Kingston 142 390 Sharbot Lake 3 Kingston 130 1 o 21 o Sharbot Lake 6 8 Kingston 410 10 684 Sharbot Lake 9 28

The next two charts represent courtroom utilization for the Kingston and Sharbot Lake Courts

TOTAL TOTAL SITTING SITTING

TIME DAYS 222 12 20 1

532 21 3 1

350 16 14 1

1104 49 37 3

MONTH 2002

Sitting Time Year lSt ZNd 3 4th Quarter Quarter Quarter Quarter

2001 - Kingston 706 903 813 690

Sharbot Lake 42 32 13 25 2002- Kingston 856 1104

Sharbot Lake 9 37

April

June

Year to Date Total Sitting Time

31120

1 120

TOTAL 0

Kingston utilized an average of 225 hours of sitting time per sitting day during the 2nd Quarter Sharbot Lake utilized an average of 123 hours of sitting time per sitting day during the 2nd Quarter

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 27: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 5 -

Kingston sitting time hours increased by a total of 2010 hours over the 2nd Quarter of 2001 Sharbot Lake sitting time hours increased by a total of S O hours over the 2nd Quarter of 2001

The lack of Judicial (Justices of the Peace) resources is having an adverse effect on our court operation During the lSt and 2nd Quarters of 2002 the Regional Senior Justice of the Peace cancelled 3 consecutive court trial days in February 1 court trial day in March and 3 consecutive court trial days in April We have been further advised of an additional cancellation of 2 consecutive weeks in September 2002 The cancellation of these courts has resulted in fewer days to schedule trials to match officer availability In some instances we cannot schedule trials for a minimum of three months to a maximum of six to eight months for some police officers Cancellation of trial dates causes backlog and undue delay in time to trial

Trials estimated to take 1 z hours or longer in duration cannot be scheduled on our regular court sitting days due to the increased number of requests for trials of less than 1 $4 hours In January 2002 1 additional court sitting was scheduled 3 additional court sittings were scheduled in February 4 additional court sittings were scheduled in May and 2 additional court sittings were scheduled in June for lengthy trials

We are also experiencing fewer and fewer days in any given month when we have a Justice of the Peace available to hear Walk in Pleas of Guilty - Option 2 Currently our tickets indicate that Option 2 can be exercised between the hours of 9 am -1230 pm and 2 -4 Monday to Friday We advise the general public to call our office first before attending to exercise Option 2 to ensure that a Justice of the Peace is available Although we are not receiving many complaints from the public the lack of Justice of the Peace services is problematic

A meeting was held on May 142002 in Ottawa with the Regional Senior Justice of the Peace for the East Region and all POA Managers in the East Region The purpose of this meeting was to discuss our mutual concerns regarding the lack of Judicial resources for the Provincial Offences Court within the East Region Through our discussions we were advised that until such time as the Provincial Government appoints additional Justices of the Peace throughout the province we can expect to have further court sitting day Walk in Plea and Intake Court cancellations The Regional Senior will continue to cover as many of our courts as possible and try to ensure that court cancellations are equitable across the region Unfortunately Provincial Offences Courts are at the bottom of the priority list while Criminal Family and Bail matters are top priority

The lack of an appropriate level of Justices of the Peace is not unique to the Eastern Ontario Region The Municipal Court Managers Association is working directly with the Ministry of the Attorney General and the Chief Justice to address the issues and concerns surrounding Judicial resources The lack of Judicial resources is a provincial issue with varying adverse effects throughout the province A committee has been struck within the Association with representation from each region with a mandate to assess the level of service being provided by the Justices of the Peace provincially and to provide input into the resolution of this issue

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 28: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

I -

INFORMATION REPORT TO COUNCIL

- Page 6 - Report No C-259

Other Matters

On March 13 2002 the Ontario Public Service commenced a legal work stoppage As the City of Kingston Provincial Offences Office shares both administrative and courtroom facilities with the Ontario Court of Justice Criminal Division and the work stoppage posed a number of challenges for the Citys POA as well as the general public The first day of the work stoppage was very confusing and difficult for the general public We took the initiative to alleviate some of the confusion by posting large signs in our administrative office area to explain our role within the Ontario Court of Justice system We were operating business as usual and we continued to be open to serve the public during our regular business hours During the work stoppage the Ontario Court of Justice Criminal Division which is staffed by OPS staff was operating on reduced hours for the public police agencies and legal profession

On the first day of the work stoppage the POA staff were detained for ten minutes at the picket line before they could enter the building POA staff did not experience any further delays at the picket lines until April 30fh when non-management staff were denied access to the building until the issue was resolved at approximately 1OOO am The general public was not been denied access to the building at anytime during the work stoppage

OPS staff returned to work on May 6 2002 across the province However the Ontario Court of Justice Criminal Division continued to operate on reduced hours for the first two weeks at the conclusion of the work stoppage

We experienced significant loss in revenue charges received and charges set for trial due to the work stoppage during the lSt and 2nd Quarters 2002 MTO files approximately 66 Part I tickets per month with the court office representing an average fine dollar value of $39000 per ticket

For the month of March MTO filed approximately 23rds of their usual monthly volume of Part I tickets The 13 rd potential tickets which could have been issued represents approximately $750000 in lost revenue Cases set for trial on March 182002 were withdrawn by the prosecutor as the enforcement officers with MTO did not attend for their scheduled trial matters The withdrawn trial matters consisted of 4 Part I tickets and 1 Part I11 information laid under the Highway Traffic Act representing potential revenue of $181000 There were also 2 more serious charges laid under the Dangerous Goods Transportation Act which were withdrawn representing potential revenue of $1000000

For the month of April MTO filed approximately of their usual monthly volume of Part I tickets representing a potential loss in revenue of approximately $1287000 Cases set for trial on April 5 15 and 22 2002 were withdrawn by the prosecutor as the enforcement officers with MTO and Ministry of Labour did not attend for their scheduled trial matters The withdrawn trial matters consisted of 15 Part I tickets and 4 Part I11 informations laid under the Highway Traffic Act Dangerous Goods Transportation Act and Compulsory Automobile Insurance Act The withdrawing of these charges represented a potential loss of revenue in the amount of $1621500 We also incurred $30000 in expenses for an Interpreter on one of the withdrawn cases

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 29: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

I 3

INFORMATION REPORT TO COUNCIL Report No C-259

- Page 7 -

Therefore potential revenue lost during the lSt and 2d Quarters due to the OPS work stoppage was $4839500

The Municipal POA Court Managers have formed an Association with a President Vice-president and Board now in place The POA Court Administrator continues to be a member of the Association The roles and responsibilities of the executive of the Association are defined in the constitution of the Association On behalf of the Association members the President has and will continue to meet with the Ministry of the Attorney General to create and foster a good working relationship between MAG and the Municipal Court Managers He will also continue to discuss and resolve our issues and concerns with MAG Priority issues identified by the membership at their meeting in April 2002 include Judicial resources Option 4 Part I11 prosecutions and Monitoring amp Enforcement Costs The membership encouraged the President to meet with MAG as early as possible to discuss the Monitoring amp Enforcement Costs assessed to each Municipality by MAG In view of the loss of charges and potential revenue experienced by every Municipality during the work stoppage by the OPS the Court Managers strongly feel that MAG should wave the costs which are normally billed quarterly to each municipality

Municipal POA Court Managers across the Province are working together to establish best practices for the POA Courts The Kingston Court Administrator is an active participant and contributor to this group Once these best practices are in place we will be able to measure our activities against those practices and standards

The Citys Municipal Prosecutor continues to be a member of the Prosecutors Association of Ontario The Prosecutors Association assists all Prosecutors across the Province by providing opportunities for continuing legal education and support These programs include regularly scheduled seminars and annual training sessions designed to enhance the professional development of the membership

LINK TO THE STRATEGIC PLAN NIA

FINANCIAL CONSIDERATIONS Revenues and Expenditures for the 2nd Quarter are on target Second quarter revenues were negatively impacted by the Ontario Public Service Work Stoppage by approximately $4839500

CONTACTS

Eldeen Murphy Court Administrator Mark McLaughlin POA Municipal Prosecutor

547-8557 Ext 1377 546-4291 Ext 1365

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 30: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

CCIUYCIL MEETING 2 2 SEP 1 7 02 INFORMATION REPORT TO COUNCIL Report No C-259

- Page 8 - ~~ ~

DEPARTMENTWOTHERS CONSULTED AND AFFECTED NIA

APPENDICES NIA

I Chief Administrative Officer

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 31: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

I ReDort No C261 I

TO

FROM

PREPARED BY

Bert Meunier Chief Administrative Officer

Cynthia Beach P Eng Commissioner Planning amp Development Services

Wendy Carman Senior Policy Planner

DATE PREPARED 2002-08-29

DATE OF MEETING 2002-09- 17

SUBJECT Urban Growth Strategy - Project Update 1

RECOMMENDATION

This report is provided for information only

ORIGINPURPOSE

The purpose of this report is to provide members of Council with a summary of the Urban Growth Strategy project activities completed to date

The Urban Growth Strategy is being prepared for the City by a consulting team led by JL Richards amp Associates Limited The project began in late June 2002 and is expected to be completed and presented to Council for approval by the Spring of 2003 The Citys Senior Management Team is undertaking administrative direction of the study over a ten month period A Technical Steering Committee comprised of staff from Planning and Development Services several other City departments and Utilities Kingston has been established to assist the Senior Management Team and provide technical assistance

OPTION SDISCUSSION

A progress chart for the study is attached as Appendix A Since the project began the consulting team has completed a significant amount of background research and review to understand the existing planning and development context in Kingston as a starting point for the development of the Urban Growth Strategy

A Contract between the City of Kingston and the Consultant was executed in July 2002

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 32: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

- Page 2 -

Report No C261

OPTIONSDISCUSSION (Contd)

Advice on public consultation activities for the Kingston Urban Growth Strategy has been provided by Williamson Consulting Inc It was based on a series of interviews with representatives from the Kingston community

An official Notice of Commencement was published in local newspapers on July 3 12002 Follow-up requests for early public input and an additional Notice of Commencement have been published during August 2002 to help ensure that the public is aware of the study This was particularly important because of the summer start-up when affected persons may have been away on vacation

An internet website and e-mail address has been established for the Urban Growth Strategy project The website information includes copies of the Notice of Commencement Background Report Terms of Reference for the Study and project description including frequently asked questions Hard copies of this information have also been provided at the reception areas at City Hall Midland Avenue and Counter Street offices to ensure those without internet access are equally well served Packages have also been sent to major landowners institutions and agencies

Over the summer months members of City staff and the Consulting team have conducted interview sessions with various City departments and service providers in order to develop a detailed understanding of current service levels and planned changes Summaries of these interviews were provided as they were completed This information will be used to help determine the areas of the City that have high or low service levels so that future growth areas can be planned to optimize the use of existing hard and soft infrastructure

In the first phase of public consultation comments are being requested by September 20th The Consulting team is now working with staff to prepare draft decision-making criteria to assist in evaluating options for future urban growth These will be presented to Council at a meeting planned for early Autumn 2002 following the review of public submissions Following this the decision-making criteria will be presented for community review and input at a Public Open House

Preparations are being made for meetings with other City departments various interest groups and developers for the second and third weeks of September 2002

The project remains on schedule

EXISTING POLICYBY-LAW

The Official Plans for the three former municipalities contain policies on growth services and utilities transportation public works and land use that were prepared by the three former municipalities within the boundaries of their individual jurisdictions The City has current by-laws with respect to Development Charges and Impost Fees which detail requirements for new development

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 33: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

COUNCIL MEETiNG 2 2 SEP 2 7 rsquo02 INFORMATION REPORT TO COUNCIL

- Page 3 - Report No C261

LINK TO THE STRATEGIC PLAN

The Urban Growth Strategy is to be a multi-disciplinary study which will have planning considerations hardsoft service infrastructure sanitary storm and water servicing components and financial considerations Therefore it will link to a number of initiatives of the Community Strategic Plan adopted by Council on October 242000 including

ldquoOfficial Plan Initiative o The City inherited several OfJicial Plans The community believes that these plans remain

fundamentally sound and their policies should be enforced Nonetheless a single updated and integrated Official Plan should be developed within a reasonable time frame which includes

A Heritage Strategy Environmental Policies A Growth Management Plan A Waterfront Strategy An Open Space Plan and Policies appropriate to rural and urban needs

o The OfJicial Plan will allow the community to build upon its strengths while protecting these assets for future generations

Long-Range Infrastructure Plan Initiative o The well being of residents and the economic prosperity of the community are directly

affected by the ability of the community to plan for and develop its infrastructure o The municipality is already working on this initiative The community believes that the

focus of this work should be Development and maintenance of an ongoing IO year Capital Budget Forecast

A focus on water and sewers Adoption and use of appropriate environmental standards and Appropriate balance in budgeting between maintenance of existing infrastructure and extension of new infrastructure rsquorsquo

Demonstratedfiscal responsibility Also there will be links to the Transportation Master Plan the Culture Heritage Parks and

Recreation Strategy as well as the Economic Prosperity Initiative

FINANCIAL CONSIDERATIONS

No financial implications are to be considered with this information report

CONTACTS

Bianca MV Bielski Manager - Planning Division 384-1770 ext 250 Cherie Mills Acting Supervisor Land Use Policy Planning Division 384-1770 ext 289 Wendy Carman Senior Policy Planner Land Use Policy Planning Division 384-1770 ext 186

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 34: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality

- Page 4 -

Report No C261

BUSINESS UNITS CONSULTED AND AFFECTED

Affected by this project All City Departments Utilities Kingston

APPENDICES

Appendix lsquoArsquo - Urban Growth Strategy Project Schedule

- Cynthia Beach P Eng Commissioner of Planning amp Development Services

Chief Administrative Officer

KD25_Growth MgmtUrban Growth StrategyCouncil ReportsR-Project Updatedoc

Page 35: COUNCk MEEYING SEPTEMBER ?P, 20622 Report … · COUNCk MEEYING - SEPTEMBER ?P, 20622 Report UK52-02-C ... for dealing with backwash water submitted to ... achieving high quality