cowra shire councilcowracouncil.com.au/pdf/may public.pdf · presentation lil wilson (safe seniors...

Cowra Shire Council

Ordinary Council Meeting Agenda

Cowra Council Chambers

116 Kendal Street, Cowra

5.00 pm

Monday, 27 May 2013

Ordinary Council Meeting

Monday 27 May 2013 AGENDA

APOLOGIES OPEN FORUM PRESENTATION Lil Wilson (Safe Seniors Project Coordinator) to provide an overview of the completed Safe Seniors Project & presentation to Cowra Locksmith Services CONFIRMATION OF MINUTES Confirmation of Minutes of Meeting held 22 April 2013 P4

Confirmation of Minutes of Extraordinary Meeting held 13 May 2013 RECOMMENDATIONS General Committee

P18 P19

COUNCIL OFFICER REPORTS General Manager Item 1 Cowra High School - Community Strategic Plan Funding Application for 2013

NAIDOC Week Activities P32 Director – Corporate Services Item 1 Release of Council Decisions P38 Item 2 Quarterly Budget Review Statement P39 Item 3 2012/2013 Budget – Third Quarter Review P51 Item 4 Cowra Youth Council P59 Item 5 Friends of the Cowra Regional Art Gallery P72 Item 6 Safe Seniors P75 Director - Infrastructure & Operations Item 1 Saleyards Committee P78

LATE REPORTS MOTIONS WITHOUT NOTICE

Subject to:

a) A motion being passed to have the business transacted at the meeting; and

b) The business proposed to be brought forward is ruled by the chairperson to be of great urgency

CLOSED MEETING REPORTS - CONFIDENTIAL MATTERS Motion to close the meeting to the public to consider, in accordance with Clause 10(a) of the Act, the following:

Section 10A(2)(c) P83 Recommendations General Committee In Closed Council Subject: Caravan Park Lease Renewal Reason: Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Section 10A(2)(d)(i) General Manager P84 In Closed Council Subject: Sale of Yarrabilly to Southern Rural Holdings Reason: Commercial Information of a confidential nature that would, if

disclosed prejudice the commercial position of the person who supplied it.

P Devery

General Manager 22 May 2013

MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD

IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.

This is Page 1 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on

Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.

PRESENT: Cr WJ West, Cr IM Brown, Cr JN Mallon, Cr RA Fagan, Cr JA

Smith, Cr RJ Walsh, Cr KJ Wright and Cr PB Wright.

OFFICERS PRESENT: General Manager, Director–Corporate Services, Acting

Director-Environmental Services and Director–Infrastructure &

Operations.

APOLOGIES:

64/13 Moved Cr IM Brown, Seconded Cr JA Smith, That the apologies submitted on

behalf of Cr BE Miller (Local Government NSW business) and the

Director-Environmental Services (Leave) be accepted and leave of

absence granted.

CARRIED

OPEN FORUM

Cowra Break Away Program

Mr John Arden spoke in support of Mr Graeme Hutchinson’s request for financial assistance

to assist in his operation of the Break Away Program for sick and disadvantaged children.

CONFIRMATION OF MINUTES:

65/13 Moved Cr IM Brown, Seconded Cr RA Fagan, That the Minutes of the

Ordinary Meeting of Council held on Monday 25 March 2013 be

confirmed.

CARRIED

Cr Mallon requested his vote be recorded against the motion.





GENERAL COMMITTEE

Director – Corporate Services

Investments and Financial Report

66/13 Moved Cr RJ Walsh, Seconded Cr PB Wright:

That Council note the Investments and Financial Report for March 2013.

CARRIED

Cowra Break Away

67/13 Moved Cr PB Wright, Seconded Cr RJ Walsh:

That a donation of $250 from Section 356 donations be provided to the

Cowra Break Away Program.

CARRIED

Director – Infrastructure & Operations

Application for Road Closure

68/13 Moved Cr IM Brown, Seconded Cr RA Fagan:

That the unformed Council road north of Lot 1 DP 864141 be closed and

the Mayor and General Manager be authorised to sign and seal any

documents relating to the closing of this road.

CARRIED

Director – Environmental Services

Cowra Energy Wise Program

69/13 Moved Cr JA Smith, Seconded Cr RJ Walsh:

1. That Council adopts the Cowra Distributed Energy Plan 2012.

2. That Council endorses the implementation of the Cowra Energy

Wise Program.





3. That Council considers as part of the 2013/14 Budget, the

allocation of $75,000 to assist in the running of the Cowra Energy

Wise Program.

4. That Council‟s Director – Environmental Services further

investigates funding opportunities and assistance for the running of

the Cowra Energy Wise Program.

5. That Council‟s Director – Environmental Services presents a

further report, detailing how the Cowra Energy Wise Program will

be rolled out in the 2013/14 financial year.

CARRIED

Cowra Access Committee – Minutes

70/13 Moved Cr IM Brown, Seconded Cr RJ Walsh:

That the minutes of the Cowra Access Committee meeting held on 4

March 2013 be noted.

CARRIED

Natural Resource Management Advisory Committee - Minutes

71/13 Moved Cr RJ Walsh, Seconded Cr JA Smith:

That the Minutes of the Cowra Natural Resource Management Advisory

Committee meeting held on 4 March 2013 be noted.

CARRIED

Development Application No. 18/2013 for the construction of a dwelling-house, 3 shipping

containers (as existing), chicken breeding facility and animal shelters on Lot 11 DP 1031756,

827 Kangarooby Road Gooloogong, lodged by S J & A A McLean.

72/13 Moved Cr RJ Walsh, Seconded Cr PJ Wright:

That Development Application No. 18/2013, for the construction of a

dwelling-house, 3 shipping containers (as existing), chicken breeding

facility and animal shelters on Lot 11 DP 1031756, 827 Kangarooby Road





Gooloogong be approved subject to the following conditions:

GENERAL CONDITIONS

1. The development shall be carried out in accordance with:

i) the approved plan(s) numbered 18/2013 and stamped by Cowra Shire Council and attached to this consent; and

ii) the Statement of Environmental Effects lodged in respect of

Development Application No. 18/2013

except where amended by any of the following conditions. A current

and approved copy of the building approval/consent and stamped

plans is to be maintained on site for constructional and reference

purposes.

2. The applicant shall comply with all relevant prescribed conditions of

development consent under Part 6, Division 8A of the

Environmental Planning and Assessment Regulation 2000 (see

attached Advisory Note).

3. The applicant shall maintain an all weather access from Kangarooby

Road to the development site in accordance with Planning for

Bushfire Protection 2006.

PRIOR TO THE COMMENCEMENT OF WORKS

4. The Applicant is to obtain a Construction Certificate from either

Council or an Accredited Certifying Authority, certifying that the

proposed works are in accordance with the Building Code of

Australia and applicable Council Engineering Standards prior to any

building and or subdivision works commencing.

Note 1. No building, engineering or excavation work is to be

carried out in relation to this development until the

necessary construction certificates have been obtained.

Note 2. It is the responsibility of the Applicant to ensure that the development complies with the Building Code of

Australia and applicable engineering standards in the

case of building work. This may entail alterations to

the proposal so that it complies with these standards.

5. The Construction Certificate application must be accompanied by

plans of the dwelling that demonstrate compliance with Section





3.7.4 Bushfire Areas of the Building Code of Australia for

development with a Bushfire Attack Level of 12.5. Plans are also to

include engineering details for the footings (and tie-down details if

relevant) of the shipping containers.

6. The applicant is to obtain all relevant approvals to Install and

Operate an On-Site Sewage Management System from Cowra Shire Council prior to commencing works to install the system of

waste management and comply with any conditions of that permit.

Note 1: All work shall be carried out by a licensed plumber and

drainer to the requirements of NSW Environment and

Health Protection Guidelines and Australian Standard/

New Zealand Standard 1547:2000 On-Site Domestic

Wastewater Management, Australian Standard 3500,

'National Plumbing and Drainage' and the 'New South

Wales Code of Practice; Plumbing and Drainage'.

Note 2: The applicant is to obtain a Certificate from Council

certifying compliance with the conditions of any relevant

approval to carry out plumbing and drainage work. For

the purpose of obtaining a certificate the works must be

inspected by the Council at the time specified below:

a) Tank Installation: When the tank is installed and prior to

backfilling.

b) Absorption Trench: When void arching and stone void fill is

in place prior to covering.

7. The Applicant is to submit to Cowra Shire Council, at least two

days prior to the commencement of any works, a „Notice of

Commencement of Building or Subdivision Works‟ and

„Appointment of Principal Certifying Authority‟.

8. Prior to the commencement of work on the site, all erosion and

sediment control measures shall be implemented and maintained

prior to, during and after the construction phase of the

development. The erosion and sediment control measures are to comply with Cowra Shire Council‟s Soil Erosion and Sediment

Control Plan 2006 at all times.





DURING CONSTRUCTION

9. The Applicant is to obtain a certificate from Council or an Accredited

Certifying Authority, certifying compliance with the Building Code of

Australia and any other relevant condition of consent for the stages of

construction listed in Clause 162A of the Environmental Planning and

Assessment Regulation 2000. For the purpose of obtaining a

certificate the works must be inspected by the Accredited Certifying

Authority at the time specified below:

(a) After excavation for, and prior to the placement of, any

footings;

(b) Prior to pouring any in-situ reinforced concrete building

element;

(c) Prior to covering of the framework for any floor, wall, roof or

other building element;

(d) Prior to covering waterproofing in any wet areas; (e) Prior to covering any stormwater drainage connections; and

(f) After the building work has been completed and prior to any

Occupation Certificate being issued in relation to the

building.

Note 1: If Council is required to carry out compliance

inspections at least 48 hours notice shall be given to

Council to allow for the inspection.

Note 2: An Occupation Certificate in relation to the building

cannot be issued by Council or an Accredited

Certifying Authority until the certificates required by

this condition have been issued or registered with

Council.

10. Any damage caused to footpaths, roadways, utility installations and

the like by reason of construction operations shall be made good

and repaired to a standard equivalent to that existing prior to

commencement of construction. The full cost of restoration/repairs

of property or services damaged during the works shall be met by

the applicant.

11. All loading, unloading and storage of goods and building materials,

or the carrying out of building operations related to the

development proposal shall be carried out within the confines of the

property. No loading or unloading of goods on the public roadway

system shall be permitted.





12. All roofed and paved areas are to be properly drained to discharge

three metres clear of any building/structure in a manner that does

not cause soil erosion or nuisance to adjoining properties.

13. Building activities and excavation work involving the use of electric

of pneumatic tools or other noisy operations shall be carried out

only between 7.00 am and 6.00 pm on weekdays and 8.00 am and 1.00 pm on Saturdays. No work on Sundays or Public Holidays is

permitted.

14. All building rubbish and debris, including that which can be

windblown, shall be contained on site in a suitable container for

disposal at an approved Waste Landfill Depot. The container shall

be erected on the building site prior to work commencing and shall

be maintained for the term of the construction to the completion of

the project.

Note 1: No building rubbish or debris shall be placed or

permitted to be placed on any adjoining public reserve,

footway or road.

Note 2: The waste container shall be regularly cleaned to

ensure proper containment of the building wastes

generated on the construction site.

PRIOR TO ISSUE OF OCCUPATION CERTIFICATE

15. The applicant must not commence occupation or use of the

premises until an Occupation Certificate has been issued from the

Principal Certifying Authority appointed for the subject

development.

16. Prior to the issue of the Occupation Certificate, the shipping

containers are to be painted in a cream colour that is consistent

with the wall colour of the approved dwelling. In addition, the tyre

retaining wall is to be positioned in accordance with the approved

plans and the tyres are to be repainted in a mist green colour.

Landscape plantings are to be installed within the areas to be landscaped as per the approved plans.

17. Provide a minimum of 45,000 litres of tanked water supply for

domestic consumption or a larger volume of water supply in

accordance with BASIX certificate commitments. In addition to the

water supply required for domestic consumption and BASIX, an

additional 20,000 litres of water supply shall be reserved for fire





fighting purposes in accordance with the NSW Rural Fire Service

requirements. Where the total volume is provided in a single tank,

the draw off point for the domestic supply is to be located at or

above the 20,000 litre level. The tank shall be fitted with a 65mm

Storz fitting and ball or gate valve. Water tanks shall be generally

located in close proximity to the dwelling-house and allow access

for fire fighting vehicles.

Note: Water tanks are not to be constructed of plastic if they are

to be exposed to medium to high level bushfire risk. Further

information relating to the location and design of water tanks and

emergency fire fighting requirements for water tanks and

connections can be downloaded from the NSW Rural Fire Service

website, www.rfs.nsw.gov.au.

18. Prior to issue of the Occupation Certificate, the applicant shall

create an Asset Protection Zone around the dwelling-house for a distance as stated below in accordance with the requirements of

Planning for Bushfire Protection 2006:

Southern slope: 42 metres

Northern Slope: 61 metres

Eastern Slope: 42 metres

Western Slope: 50 metres

The Asset Protection Zone must be maintained in accordance with

Planning for Bushfire Protection 2006 for the life of the dwelling-house.

CARRIED

FOR: Councillors IM Brown, RA Fagan, JN Mallon, JA Smith, RJ Walsh, WJ West, KJ Wright and PB

Wright.

AGAINST: Nil

TRAFFIC COMMITTEE

Cowra Band Driveway – Railway Lane

73/13 Moved Cr RA Fagan, Seconded Cr PB Wright:

1. That Council delineate parking spaces in Railway Lane as part of the

refurbishment.

http://www.rfs.nsw.gov.au/





2. That in the interim, the Cowra Band driveway be delineated as soon

as possible.

CARRIED

Cowra Bus Service – Request for No Stopping Sign – Lachlan Street

74/13 Moved Cr RA Walsh, Seconded Cr JA Smith:

That subject to consultation with Cowra Bus Service, the No Stopping

Zone on the eastern side of the intersection of Lachlan and Dowell

Streets be extended to the driveway of 153 Lachlan Street and that this

extension be a timed zone to coincide with school zone times.

CARRIED

Cowra Bus Service – Request for Parking Restrictions Adjacent to Driveway


That Council install a No Stopping Zone 6m either side of the driveway

to the Cowra Bus Service Depot in Redfern Street.

CARRIED

GENERAL MANAGER

Local Government Acts Taskforce – Release of Discussion Paper

76/13 Moved Cr RJ Walsh, Seconded Cr RA Fagan:

1. That Council note the Division of Local Government Circular 13-13

announcing the release of the Local Government Acts Taskforce

(LGAT) Discussion Paper “A New Local Government Act for

NSW”.

2. That Council note all interested organisations and persons are

encouraged to make submissions commenting on the proposals

contained in the Discussion Paper.





3. That Councillors provide feedback on the Discussion Paper to the

General Manager by 27 May 2013 as submissions to LGAT close on

Friday 28 June 2013.

CARRIED

Memorandum of Understanding (MOU) between Transport for NSW and the Councils of Cowra, Young, Blayney, Weddin and Harden

77/13 Moved Cr IM Brown, Seconded Cr JA Smith:

1. That Council note the report on progress in seeking to have the

Blayney-Demondrille rail line and the Koorawatha – Greenethorpe

rail line re-opened.

2. That Council endorse the Memorandum of Understanding between

Transport for NSW and the Councils of Cowra, Young, Blayney,

Weddin and Harden.

3. That the Mayor and General Manager be authorised to sign and if

required affix the Council Seal to the Memorandum of

Understanding.

CARRIED

DIRECTOR – CORPORATE SERVICES

Release of Council Decision


That Council note the release of the resolution made in Closed Council

on 25 March 2013:-

“DIRECTOR – CORPORATE SERVICES

Account Receivable Number 2592.11


That the debt of $228.98 for Account Receivable Number 2592.11

owing from Orana Tankers be written off.”

CARRIED





Central West Libraries

79/13 Moved Cr RJ Walsh, Seconded Cr RA Fagan:

1. That Council note the minutes of the Central West Libraries

meeting held on 15 March 2013.

2. That the Mayor and General Manager be authorised to execute

the Joint Agreement with Central West Libraries.

CARRIED

Friends of the Cowra Regional Art Gallery

80/13 Moved Cr JN Mallon, Seconded Cr RA Fagan:

1. That the Minutes of the Friends of the Cowra Regional Art Gallery

meetings held on 9 August 2012, 14 February 2013 and 14 March

2013 be noted.

2. That the following members be appointed to the 2012-2013

Friends of the Cowra Regional Art Gallery Committee:

Mary-Ann Wright, Bev Donges, Gwen Clark, Neville Clark, Pamela

Heikkinen, Christine Lanham and Helen Lunn-Taylor.

CARRIED

Festival of International Understanding

81/13 Moved Cr RA Fagan, Seconded Cr RJ Walsh:

That the Minutes of the Festival of International Understanding meetings

held on 17 January 2013 and 21 February 2013 be noted.

CARRIED





Salvation Army – Donation

82/13 Moved Cr IM Brown, Seconded Cr JA Smith:

That Council provide a donation of $181 as a section 356 donation to the

Salvation Army during its Red Shield Appeal from 17-26 May 2013.

CARRIED

Cowra Cultural Council

83/13 Moved Cr RA Fagan, Seconded Cr JA Smith:

That the Minutes of the Cowra Cultural Council meeting held on 12

February and 2 April 2013 be noted.

That the Draft Cowra Community Art Policy be placed on Public

Exhibition for community comment.

CARRIED

DIRECTOR – INFRASTRUCTURE & OPERATIONS

Tidy Towns & Urban Landcare Committee

84/13 Moved Cr JA Smith, Seconded Cr RJ Walsh:

That the minutes of the Tidy Towns & Urban Landcare Committee

meeting held on 27 March 2013 as presented be noted.

CARRIED

INTO CLOSED COUNCIL:-


That the meeting be closed to the public in accordance with Clause





10(A) of the Act to consider the following business:-

Section: Section 10A(2)(c)

Report: General Committee

Subject: Visitor‟s Centre - Rent Rebate

Reason: Information that would, if disclosed, confer a commercial

advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Section: 10A(2)(d)(i)

Report: Director - Corporate Services

Subject: Audit Tenders

Reason: Commercial information of a confidential nature that would, if

disclosed prejudice the commercial position of the person who

supplied it.

CARRIED

MINUTES OF THE EXTRAORDINARY MEETING OF COWRA SHIRE

COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY 13 MAY 2013.


Monday 13 May 2013 and confirmed at the Ordinary Meeting held on Tuesday 11 June 2013.

PRESENT: Cr WJ West, Cr IM Brown, Cr BE Miller, Cr JN Mallon, Cr RA

Fagan, Cr JA Smith, Cr RJ Walsh, Cr KJ Wright and Cr PB Wright

OFFICERS PRESENT: General Manager, Director–Corporate Services, Director-

Environmental Services and Director–Infrastructure & Operations.

GENERAL MANAGER Council Community Strategic Plan 2012-2036; Draft Integrated Delivery Program 2013-2017 and Operational Plan 2013-2014 incorporating the Budget


That the following documents be placed on public exhibition for a period of at least 28 days:

Community Strategic Plan 2012-2036

Draft Integrated Delivery Program 2013-2017 and Operational Plan incorporating the Budget 2013-2014 with an amendment to the Water Supply Usage Charges for the Residential category in the Revenue Policy to read as follows to take into account the amendment to the Kl consumption for 2012-2013 and 2013-2014

RESIDENTIAL 2012/2013 2013/2014 Access Charges Meter Size

20mm $ 287.00 $ 186.00

25mm $ 448.00 $ 291.00

32mm $ 735.00 $ 476.00

40mm $ 1,148.00 $ 744.00

50mm $ 1,794.00 $ 1163.00

Usage Charges Consumption per kl

First 400 kl $ 2.05

Balance $ 2.95

First 600 kl $ 2.82

Balance $ 4.23

CARRIED This concluded the business and the Meeting closed at 4.43 pm. Chairman of the Meeting of the Committee held on Monday 24 June 2013 at which Meeting the signature hereon was subscribed.

............................................ CHAIRMAN

RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE

ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 1

DATE OF MEETING: Monday 13 May 2013

PRESENT: Cr WJ West, Cr BE Miller, Cr IM Brown, Cr JN Mallon,

Cr KJ Wright, Cr RA Fagan, Cr JA Smith, Cr RJ Walsh

and Cr PB Wright

OFFICERS PRESENT: General Manager, Director – Corporate Services,

Director - Environmental Services and Director –

Infrastructure and Operations

MAYORAL MINUTE

1. Orange & District Polocrosse Club – Donation

Moved Cr WJ West, Seconded Cr IM Brown:

That Council endorse the action taken by the Mayor to contribute

the sum of $1,020 from the Section 356 expenses budget to assist

the Orange & District Polocrosse Club hosting its Polocrosse

Carnival in Gooloogong on 4 and 5 May 2013.

GENERAL MANAGER 2. Division of Local Government Circular 13-14: Intergovernmental Agreement to

Guide NSW State-Local Government Relations on Strategic Partnerships Moved Cr RJ Walsh, Seconded Cr RA Fagan:

That Council note the Division of Local Government Circular 13-14 advising the Intergovernmental Agreement to Guide NSW State-Local Government Relations on Strategic Partnerships has been signed.

3. Local Government NSW – Interim Board’s adoption of portfolio areas and

current issues Moved Cr RJ Walsh, Seconded Cr JA Smith:

That Council note the correspondence from Local Government NSW dated 28 March 2013 advising of the Interim Board‟s adoption of portfolio areas and briefing Council on current issues.



Page 2

DIRECTOR – CORPORATE SERVICES 4. Investments and Financial Report

Moved Cr IM Brown, Seconded Cr RA Fagan:

That Council note the Investments and Financial Report for April 2013.

5. Sport & Recreation Council

Moved Cr JA Smith, Seconded Cr PB Wright:

1. That Council note the minutes from the Sport & Recreation

Council meeting held on 13 December 2012.

2. That Council produce 6,000 copies of a Cowra Sports

Brochure to encompass winter and summer activities.

6. Model Privacy Management Plan

RECOMMENDATION

Moved Cr RA Fagan, Seconded Cr RJ Walsh:

That Council adopt as its Privacy Plan the Model Privacy

Management Plan for Local Government.

CARRIED

7. Debt Recovery Plan

Moved Cr RJ Walsh, Seconded Cr IM Brown:

That Council adopt the amended Debt Recovery Plan subject to the

following changes:-

Clause 1.2 to read “Council‟s goal is to collect 100% of all outstanding rates with no higher than 5% being outstanding as at

30 June each year.

Clause 2.3 1(d) Overdue notice to be issued within 14 days of

the due date (seven days allowed for payment).”



Page 3

8. Cowra Youth Council

Moved Cr JA Smith, Seconded Cr PB Wright:

That the Minutes of the Cowra Youth Council meetings held on 25

February 2013 and 11 March 2013 be noted.

DIRECTOR – INFRASTRUCTURE & OPERATIONS

9. Wyangala Dam – Upgrade of Trout Farm Road

Moved Cr BE Miler, Seconded Cr JA Smith:

1. That Council write to Roads & Maritime Services to request

Regional Road Status for the new road and bridge from

Darbys Falls Road to Wyangala Village.

2. That Council enter into an agreement with Boorowa Council

for joint ownership and shared maintenance costs for the

bridge.

3. That Council in conjunction with Boorowa Council negotiate

a handover contract with State Water for the new road and

bridge from Darbys Falls Road to Wyangala village.

4. That Council authorise the Mayor and General Manager to negotiate and sign contracts with State Water and Boorowa

Council.

10. Tidy Towns & Urban Landcare Committee

Moved Cr IM Brown, Seconded Cr JA Smith:

1. That Council name the newly renovated camping area at

Gooloogong the “Maisie Thompson Camping Area” and plant

a suitable tree with a plaque about her Tidy Towns

involvement.

2. That the minutes of the Tidy Towns & Urban Landcare

Committee meeting held on 24 April 2013 as presented be

noted.



Page 4

11. Boorowa Road Parking

Moved Cr BE Miller, Seconded Cr RJ Walsh:

That Council make a further approach to the Roads and Maritime

Services to fund the upgrade car parking on Boorowa Road adjacent

to Edgell Park.

DIRECTOR – ENVIRONMENTAL SERVICES

12. Development Application No. 26/2013 for the erection of a dwelling-house

addition and a carport on Lot 1 DP 608054, 8 Carleton Street Cowra, lodged

by K L Oliver

Moved Cr RJ Walsh, Seconded Cr JN Mallon:

That Development Application No. 26/2013, for the erection of

dwelling-house addition and a carport on Lot 1 DP 608054, 8

Carleton Street, Cowra be approved subject to the following

conditions:

GENERAL CONDITIONS


i) the approved plan(s) numbered 26/2013 and stamped by Cowra Shire Council and attached to this consent; and

ii) the Statement of Environmental Effects lodged in respect

of Development Application No. 26/2013

except where amended by any of the following conditions. A

current and approved copy of the building approval/consent and

stamped plans is to be maintained on site for constructional and

reference purposes.

2. The applicant shall comply with all relevant prescribed

conditions of development consent under Part 6, Division 8A of

the Environmental Planning and Assessment Regulation 2000

(see attached Advisory Note).

3. The demolition works shall comply with the provisions of Australian

Standard AS2601:1991 The Demolition of Structures and the Work Health

and Safety Act 2011.

4. The carport structure is to be pegged out by a registered

surveyor and a survey report submitted to Council to

demonstrate that the entire structure is located within the



Page 5

property boundary prior to construction of any footings or slab

for the carport.

5. All impervious surfaces shall be properly drained to the front of

the premises and directed to Cowra Shire Council‟s drainage

system on Carlton Street.

6. Where the proposed building works necessitate the cutting-in of

new stormwater outlets into the existing street kerb, the

Applicant and plumbing/drainage contractor shall ensure that

the following procedures are carried out:

(i) A kerb adaptor suitable for the particular kerb profile and

capable of withstanding vehicle loadings is to be utilised;

(ii) The opening in the kerb is created by either a saw cut or

bored hole only. Breaking out the kerb by impact

methods is not permitted;

(iii) The kerb adaptor is to be kept flush with the top and

outside face of the kerb; and

(iv) The fixing of the kerb adapter and filling in of side gaps is

to be undertaken by the use of an epoxy resin. Mortar or

concrete is not to be used.

PRIOR TO THE COMMENCEMENT OF WORKS

7. The Applicant is to obtain a Construction Certificate from

either Council or an Accredited Certifying Authority, certifying

that the proposed works are in accordance with the Building

Code of Australia and applicable Cowra Shire Council

Engineering Standards prior to any building and or subdivision

works commencing.

Note 1. No building, engineering or excavation work is to be


necessary construction certificates have been

obtained.

Note 2. It is the responsibility of the Applicant to ensure that the development complies with the Building Code of


case of building work and the applicable Council

Engineering Standards in the case of subdivision

works. This may entail alterations to the proposal so

that it complies with these standards.



Commencement of Building Works‟ and „Appointment of

Principal Certifying Authority‟.



Page 6

9. The Applicant is to obtain all relevant approvals to carry out

stormwater drainage work from Cowra Shire Council prior to

commencing works to and comply with any conditions of that

permit.

Note 1: All work shall be carried out by a licensed plumber and drainer and to the requirements of Australian

Standard 3500, 'National Plumbing and Drainage' and

the 'New South Wales Code of Practice; Plumbing

and Drainage'.

Note 2: The Applicant is to obtain a certificate from Council

certifying compliance with the conditions of any

relevant approval to carry out plumbing and drainage

work. For the purpose of obtaining a certificate the

works must be inspected by the Council at the time

specified below:

(a) Internal Drainage: When all internal

drainage work is installed and prior to

concealment. Pipes should be under water

test.

(b) External Drainage: When all external

drainage work is installed and prior to

concealment. Pipes should be under water

test.

(c) Water Supply: Hot and cold water supply

pipework, when the pipework is installed

and prior to concealment. Pipes should be

under pressure test.

(d) Stormwater: When the stormwater and

roof water drainage system has been

completed.

10. Prior to the commencement of work on the site, all erosion and

sediment control measures shall be implemented and maintained prior to, during and after the construction phase of

the development. The erosion and sediment control measures

are to comply with Cowra Shire Council‟s Soil Erosion and

Sediment Control Plan 2006 at all times.


windblown, shall be contained on site in a suitable container for

disposal at an approved Waste Landfill Depot. The container

shall be erected on the building site prior to work commencing

and shall be maintained for the term of the construction to the

completion of the project.



Page 7


permitted to be placed on any adjoining public reserve,

footway or road.

Note 2: The waste container shall be regularly cleaned to ensure

proper containment of the building wastes generated on

the construction site.

DURING CONSTRUCTION

12. The Applicant is to obtain a certificate from Cowra Shire Council

or an Accredited Certifying Authority, certifying compliance with

the Building Code of Australia and any other relevant condition of

consent for the stages of construction listed in Clause 162A of the

Environmental Planning and Assessment Regulation 2000. For the

purpose of obtaining a certificate the works must be inspected by

the Accredited Certifying Authority at the time specified below:

(a) After excavation for, and prior to the placement of,

any footings;

(b) Prior to pouring any in-situ reinforced concrete

building element;

(c) Prior to covering of the framework for any floor, wall,

roof or other building element;

(d) Prior to covering any stormwater drainage

connections; and

(e) After the building work has been completed and prior

to any Occupation Certificate being issued in relation

to the building.

Note 1: If Council is required to carry out compliance

inspections at least 48 hours notice shall be given to

Council to allow for the inspection.



Certifying Authority until the certificates required by this condition have been issued or registered with

Council.

13. All construction work shall be carried out within the confines of

the property unless separate written permission is obtained

from the relevant landowner and/or authority in control of the

land.

Note: A copy of any written notices authorising off-site

construction operations shall be submitted to Council

prior to any operations commencing on the affected land.



Page 8

14. Any damage caused to footpaths, roadways, utility installations

and the like by reason of construction operations shall be made

good and repaired to a standard equivalent to that existing prior

to commencement of construction. The full cost of

restoration/repairs of property or services damaged during the

works shall be met by the Applicant.

15. All loading, unloading and storage of goods and building

materials, or the carrying out of building operations related to

the development proposal shall be carried out within the

confines of the property. No loading or unloading of goods on

the public roadway system shall be permitted.

16. Building activities and excavation work involving the use of

electric or pneumatic tools or other noisy operations shall be

carried out only between 7.00 am and 6.00 pm on weekdays and

8.00 am and 1.00 pm on Saturdays. No work on Sundays or

Public Holidays is permitted.

17. As soon as is practical, and within a maximum of 7 days

following the placement of any roofing material, all guttering

and downpipes must be installed and connected to Council‟s

drainage system.

PRIOR TO OCCUPATION OR COMMENCEMENT OF USE

18. Prior to occupation or use of the addition, all fire alarms within

the entire building are to be upgraded to comply with the

requirements of part 3.7.2 of the Building Code of Australia and

Australian standard 3786-1993.

19. The Applicant must not commence occupation or use of the

dwelling-house additions or carport until an Occupation

Certificate has been issued from the Principal Certifying

Authority appointed for the subject development.

FOR: Councillors WJ West, IM Brown, RA Fagan, JN Mallon, BE Miller, JA Smith, RJ Walsh,

KJ Wright and PB Wright.

AGAINST: Nil



Page 9

13. Development Application No. 14/2013 for the erection of a dwelling-house on

Lot 24 DP 750361, 2221 Canowindra Road Cowra, lodged by ARL Consulting

Moved Cr JA Smith, Seconded Cr IM Brown:

That Development Application No. 14/2013 for the erection of a

dwelling-house on Lot 24 DP 750361, 2221 Canowindra Road, Cowra be approved subject to the following conditions:

GENERAL CONDITIONS


(a) the approved plan(s) stamped and numbered 14/2013 by

Cowra Shire Council and attached to this consent; and

(b) the Statement of Environmental Effects lodged in respect

of Development Application No. 14/2013

except where amended by any of the following conditions. A

current and approved copy of the building approval/consent and

stamped plans is to be maintained on site for demolition,

constructional and reference purposes.

2. All building work must be carried out in accordance with the

provisions of the Environmental Planning and Assessment Act

1979 and the Building Code of Australia.

PRIOR TO COMMENCEMENT OF CONSTRUCTION WORKS

3. The Applicant is to obtain a Construction Certificate pursuant

to Section 109C of the Environmental Planning and Assessment

Act 1979 from either Cowra Shire Council or an Accredited

Certifying Authority, certifying that the proposed works are in

accordance with the Building Code of Australia and applicable

Council engineering standards prior to any building works

commencing.

Note 1: No building, engineering or excavation work is to be


necessary construction certificates have been

obtained.

Note 2: It is the responsibility of the applicant to ensure that

the development complies with the Building Code of


case of building work and the applicable Cowra Shire

Council Engineering Standards in the case of

subdivision works. This may entail alterations to the

proposal so that it complies with these standards.



Page 10



Commencement of Building Works‟ and „Appointment of

Principal Certifying Authority‟.

5. Prior to the commencement of work on the site, erosion and sediment control measures shall be implemented and

maintained prior to, during and after the construction phase of

the development. The erosion and sediment control measures

are to comply with Cowra Shire Council‟s Soil Erosion and

Sediment Control Plan 2006 at all times.

6. The Applicant is to obtain all relevant approvals to Install and

Operate an On-Site Sewage Management System from Cowra

Shire Council prior to commencing works to install the system

of waste management and comply with any conditions of that

permit.

Note 1: All work shall be carried out by a licensed plumber

and drainer and to the requirements of NSW

Environment and Health Protection Guidelines and

Australian Standard/ New Zealand Standard

1547:2000 On-Site Domestic Wastewater

Management, Australian Standard 3500, 'National

Plumbing and Drainage' and the 'New South Wales

Code of Practice; Plumbing and Drainage'.

Note 2: The Applicant is to obtain a Certificate from Council

certifying compliance with the conditions of any

relevant approval to carry out plumbing and drainage

work. For the purpose of obtaining a certificate the

works must be inspected by the Council at the time

specified below:

(a) Tank Installation: When the tank is installed and

prior to backfilling.

(b) Absorption Trench: When void arching and stone void fill is in place prior to covering.

DURING CONSTRUCTION

7. The Applicant is to obtain a certificate from Cowra Shire

Council or an Accredited Certifying Authority, certifying

compliance with the Building Code of Australia and any other

relevant condition of consent for the stages of construction

listed in Clause 162A of the Environmental Planning and

Assessment Regulation 2000. For the purpose of obtaining a



Page 11

certificate the works must be inspected by the Accredited

Certifying Authority at the time specified below:

(a) After excavation for, and prior to the placement of, any

footings;

(b) Prior to pouring any in-situ reinforced concrete building

element; (c) Prior to covering of the framework for any floor, wall,

roof or other building element;

(d) Prior to covering waterproofing in any wet areas;

(e) Prior to covering any stormwater drainage connections;

and

(f) After the building work has been completed and prior to

any Occupation Certificate being issued in relation to the

building.

Note 1: If Cowra Shire Council is required to carry out

compliance inspections at least 24 hours notice shall

be given to Council to allow for the inspection.



Certifying Authority until the certificates required by

this condition have been issued or registered with

Council.

8. All roofed and paved areas are to be properly drained to

discharge three metres clear of any building/structure in a

manner that does not cause soil erosion or nuisance to adjoining

properties.


wind-blown, shall be contained on site in a suitable container for

disposal at an approved Waste Landfill Depot. The container

shall be erected on the building site prior to work commencing

and shall be maintained for the term of the construction to the

completion of the project.


permitted to be placed on any adjoining public

reserve, footway or road.

Note 2: The waste container shall be regularly cleaned to

ensure proper containment of the building wastes

generated on the construction site.

10. Building activities and excavation work involving the use of

electric or pneumatic tools or other noisy operations shall be

carried out only between 7.00 am and 6.00 pm on weekdays and



Page 12

8.00 am and 1.00 pm on Saturdays. No work on Sundays or

Public Holidays is permitted.

11. All loading, unloading and storage of goods, equipment, tools

and building materials, or the carrying out of building

operations related to the development proposal shall be carried

out within the confines of the property. No loading or unloading of goods on the public roadway system shall be permitted.

12. Any damage caused to roadways or utility installations and the

like by reason of demolition or construction operations shall be

made good and repaired to a standard equivalent to that

existing prior to commencement of construction.

Note: The full cost of restoration/repairs of property or

services damaged during the works shall be met by

the Applicant.

13. The builder must at all times maintain on the work site a legible

copy of the plans and specification approved with the

Development Consent.

PRIOR TO OCCUPATION OR COMMENCMENT OF USE

14. Prior to occupation of the dwelling-house the applicant must

provide a minimum of 46,000 litres of tanked water supply for

domestic consumption in accordance with the approved BASIX

Certificate. It is noted that Councils reticulated water supply is

available to be connected to the development. An additional

20,000 litres of tanked water supply shall be provided on-site

reserved for fire fighting purposes in accordance with the NSW

Rural Fire Service requirements. Where the total volume is

provided in a single tank, the draw off point for the domestic

supply is to be located at or above the 20,000 litre level. The

tank shall be fitted with a 65mm Storz fitting and ball or gate

valve. Water tanks shall be generally located in close proximity

to the dwelling-house and allow access for fire fighting vehicles.

Note: Water tanks are not to be constructed of plastic if

they are to be exposed to medium to high level

bushfire risk. Further information relating to the

location and design of water tanks and emergency fire

fighting requirements for water tanks and

connections can be downloaded from the NSW Rural

Fire Service website, www.rfs.nsw.gov.au.

15. Prior to the issue of the Occupation Certificate, the Applicant

shall construct an access crossing with a compacted all-weather

http://www.rfs.nsw.gov.au/



Page 13

gravel surface to the boundary of the development site from

Canowindra Road. The access is to comply with Cowra

Infrastructure and Operations Engineering Standards for

Private Entrances off Rural Roads (Dwg.no CS00001A & B).

Note: All costs associated with the construction of the access

driveway shall be borne by the Applicant.

16. Prior to the occupation or use of the dwelling-house, an

Occupation Certificate must be obtained from the Principal

Certifying Authority for the subject development.



AGAINST: Nil

14. Section 96 Modification Application to delete condition 18 from an approved

11 lot rural residential subdivision located on Lots A and B DP 159711, 39

Elouera Road Cowra. The application was lodged by VJ and LJ Harris

Moved Cr IM Brown, Seconded Cr RJ Walsh:

That Council accedes to the modification of Development Consent

No. 15/2007 in accordance with Section 96 of the Environmental

Planning and Assessment Act 1979, proposing the deletion of

condition 18 from the approved rural residential subdivision located

on Lots A and B DP 159711, 39 Elouera Road, Cowra as detailed

below:

That condition number 18 included in the original Notice of Consent granted under DA 15/2007 be deleted and replaced

with the following condition:

18. If, during work, an Aboriginal relic is uncovered all work

must cease and the NSW Office of Environment and

Heritage is to be contacted urgently.



AGAINST: Nil

Cr WJ West Chairman

13/5/13

GENERAL MANAGER’S REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 1 of Item 1

Author: General Manager

Item No: 1.

Subject: Cowra High School – Community Strategic Plan Funding Application for 2013 NAIDOC Week activities

Precis: Funding request to assist with NAIDOC Week activities

Budget: $2,500

Recommendation:

That Council contribute $2,500 from the Community Strategic Plan budget to the Cowra High School to assist with their NAIDOC Week activities for 2013. 1. Cowra High School – Community Strategic Plan Funding Application for 2013 NAIDOC Week activities Summary Council is in receipt of an application for funding from the Cowra High School to assist with their NAIDOC Week activities. The activities will be held on Friday 28 June and will involve Aboriginal community elders and Aboriginal students from Yalbillinga Pre-School, Cowra Public, Mulyan Public, Holmwood and Koorawatha Public Schools. Families of the students will also participate. Activities on the day will include traditional Indigenous games and interactive cultural demonstrations. Morning tea will be provided for community Elders as well as a barbecue lunch for students and their families. Respected Aboriginal musician Johnny Huckle will be performing throughout the day. Assessment of Application The application purports to meet the following Cowra Shire Community Strategic Plan Strategic Objectives: H.5 Develop programs to meet the needs of Cowra’s young people

E.2 Maintain and develop learning infrastructure programs to respond to education training needs E.3 Build a mutually supportive education sector

L.1 Build strong linkages with our Indigenous community This is a worthwhile project that directly addresses many strategic objectives in the Cowra Shire Community Strategic Plan, focussing on engaging young people and promotes inter-generational interaction within the local indigenous community although it does not produce interaction between Indigenous and non-Indigenous students.

GENERAL MANAGER’S REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 2 of Item 1

Conclusion There is no federal or state government funding currently available for NAIDOC week activities such as this. Given this lack of alternate funding source and the large number of students who will benefit from this project, I recommend that Council provide $2,500 to assist the efforts of Cowra High School funded from the Community Strategic Plan budget allocation. Attachment: Attachment A – Cowra High School’s Funding Application

dated 24 April 2013 Paul Devery General Manager 13/5/2013

DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY COUNCIL

COMMITTEE MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 1 of Item 1

Author: Director – Corporate Services

Item No: 1.

Subject: Release of Council Decisions

Precis: Confirmation of the release of decisions made in Closed

Council into Open Council

Budget: Nil

Recommendation:

That Council note the release of the resolutions made in Closed Council on 22 April 2013 as follows:- Visitor’s Centre – Rent Rebate 86/13 Moved Cr IM Brown, Seconded Cr RA Fagan:

That Cowra Tourism Corporation receive a rebate of 40% of the market rent for the lease of the Visitor’s Centre.

Audit Tenders 87/13 Moved Cr IM Brown, Seconded Cr RA Fagan:

That Council appoint Morse Group as its External Auditors for the six year period ended 30 June 2018 at a fee of $31,700 (exc GST) for year 1 with future fees to be negotiated.

1. Release of Council Decisions Summary Notification of release of Closed Council decisions into Open Council. Background Councillors will recall the above decisions made at the Ordinary Council Meeting on 22 April 2013. These Decisions have now been released by the Chairman. Attachments: Nil Graham Apthorpe Director – Corporate Services 10/5/13

DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY

COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 1 of Item 2


Item No: 2.

Subject: Quarterly Budget Review Statement

Precis: Adoption of the Quarterly Budget Review Statements

for the period 31 March 2013

Budget: Nil

Recommendation:

That the Quarterly Budget Review Statement for the quarter ended 31

March 2013 be adopted.

2. Quarterly Budget Review Statement

Summary

Council is required to approve the Quarterly Budget Review Statement for the

quarter ended March 2013.

Background

The Department of Local Government has mandated the preparation and adoption

of a new format of Quarterly Statement known as the Quarterly Budget Review

Statement (QBRS). Only the first three quarters in the financial year are required to

be prepared using this format. The format is a smaller version of the Annual

Statements however it has minimal use as a management tool to monitor budget

items. Its preparation and adoption by Council is essentially a compliance issue.

Attachments: Attachment A - Quarterly Budget Review Statement for the

quarter ended March 2013

Graham Apthorpe


20/2/13

COWRA SHIRE COUNCIL Quarterly Budget Review Statement

for the period 01/01/13 to 31/03/13

Table of Contents page

1. Responsible Accounting Officer's Statement 2

2. Income & Expenses Budget Review Statement 3

- By Type

3. Capital Budget Review Statement 5

4. Cash & Investments Budget Review Statement 7

5. Key Performance Indicator (KPI) Budget Review Statement 9

6. Contracts & Other Expenses Budget Review Statement 10

7. Additional Statements

- Consultancy & Legal Expenses Budget review Statement 11

Page 1



Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General)

Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for COWRA SHIRE COUNCIL

for the quarter ended 31/03/13 indicates that Council’s projected financial position at 30/6/13 will be

satisfactory at year end, having regard to the projected estimates of income and expenditure

and the original budgeted income and expenditure.

Signed: date:

Mr G. Apthorpe

Responsible Accounting Officer

Page 2



Income & Expenses Budget Review Statement

Budget review for the quarter ended 31 March 2013

Income & Expenses - Council Consolidated

Original Revised Actual

($000's) Budget September December March Budget YTD

2012/13 QBRS QBRS QBRS 2012/13 figures

Income

Rates and Annual Charges 10,297 14 10,311 10,311

User Charges and Fees 10,557 462 399 427 11,845 8,556

Interest and Investment Revenues 890 (126) 764 634

Other Revenues 682 15 31 230 958 480

Grants & Contributions - Operating 4,737 (107) 13 142 4,785 2,592

Grants & Contributions - Capital 7,423 (610) 6,813 4,088

Total Income from Continuing Operations 34,586 370 443 77 35,476 26,660

Expenses

Employee Costs 10,723 558 117 141 11,539 8,375

Borrowing Costs 1,583 - 1,583 951

Materials & Contracts 7,819 1,495 303 (83) 9,534 4,875

Depreciation 7,313 - 7,313 5,485

Legal Costs - 18 31 - 49 49

Contractors & Consultants - 210 381 591 591

Other Expenses 2,503 (107) (16) 2,380 2,062

Total Expenses from Continuing Operations 29,941 2,174 451 424 32,990 22,388

Net Operating Result - Continuing Operations 4,645 (1,804) (8) (346) 2,487 4,272

Discontinued Operations - Surplus/(Deficit) -

Net Operating Result from All Operations 4,645 (1,804) (8) (346) 2,487 4,272

Net Operating Result before Capital Items (2,778) (1,804) (8) 264 (4,326) 184

Approved Changes

Page 3



Income & Expenses Budget Review Statement

Recommended changes to revised budget

Budget Variations being recommended include the following material items:

Notes Details

INCOME

USER - CHARGES & FEES

Additional Roads & Maritime Services income of $ 211,000 recognised.

Additional Oncost income of $ 230,000 recognised mainly for work due to flood damage.

EXPENDITURE

EMPLOYEE COSTS

Pool wages have been increased by $ 41,000 due to increased patronage during January and February.

Increase in Long Service Leave and Sick Leave by $ 53,000

Page 4



Capital Budget Review Statement


Capital Budget - Council Consolidated


($000's) Budget Sep December March Budget YTD


Capital Expenditure

New Assets

- Plant & Equipment 534 1,269 - (263) 1,540 956

- Land & Buildings - 34 484 (36) 482 28

- Other -

Renewal Assets (Replacement)

- Plant & Equipment 1,857 1,749 562 72 4,240 1,680

- Roads, Bridges, Footpaths 2,800 132 194 80 3,206 1,308

- Land & Buildings 250 186 42 66 544 260

Loan Repayments (Principal) 5,922 14 5,936 2,918

Total Capital Expenditure 11,363 3,370 1,282 (67) 15,948 7,150

Capital Funding

Rates & Other Untied Funding 1,317 (15) 6 17 1,325 1,021

Capital Grants & Contributions 7,733 581 835 86 9,235 3,477

Reserves:

- External Resrtictions/Reserves 508 465 207 84 1,264 1,660

- Internal Restrictions/Reserves 1,055 23 314 28 1,420 877

New Loans 750 2,143 (272) (275) 2,346

Receipts from Sale of Assets

- Plant & Equipment -

- Land & Buildings -

Carryover Reserve - 173 192 (7) 358 115

Total Capital Funding 11,363 3,370 1,282 (67) 15,948 7,150

Net Capital Funding - Surplus/(Deficit) - - - - -

Approved Changes

Page 5



Capital Budget Review Statement

Recommended changes to revised budget

Budget Variations being recommended include the following material items:

Notes Details

CAPITAL EXPENDITURE

CAPITAL INCOME

Reduced capital expenditure on 1C1 Zone project has reduced the need for loan funding.

Savings realised on 1C1 Zone project is the major contributing factor for reduction of $263,000 to new plant and

equipment

Page 6



Cash & Investments Budget Review Statement


Cash & Investments - Council Consolidated


($000's) Budget Sep December March Budget YTD


Externally Restricted (1)

Developer Contributions - General 943 (170) 773 773

Developer Contributions - Water 420 (214) 206 206

Developer Contributions - Sewer 364 364 364

Capital Contributions 170 170 170

Unexpended Loans - General

Unexpended Loans - Water

Specific Purpose Unexpended Grants

Water Supplies 2,694 (302) (6) 2,386 1,317

Sewerage Supplies 6,710 (353) 40 6,397 5,623

Domestic Waste Management

Total Externally Restricted 11,301 - 10,296 8,453

(1) Funds that must be spent for a specific purpose

Internally Restricted (2)

Plant Replacement 976 (213) (76) 58 745 745

Long Service Leave 441 (270) (91) (31) 49 49

Carryover - -

Aerodrome 37 1 38 38

Art Gallery 11 11 11

Bad Debts 18 10 28 28

Business Assistance 150 116 (15) (15) 236 236

Caravan Park Improvement 173 42 (25) 9 199 199

Election 70 (70) 6 6 6

Environmemtal Projects 8 8 8

Fire Mitigation 16 3 (9) 10 10

Futures 30 12 12 12

Quarry 119 34 60 4 217 217

IT Equipment 30 10 40 40

Main Street Improvement 206 11 217 217

POW Reserve 3 3 3

Risk Management 139 17 (15) (8) 133 133

Warranty 304 (152) (10) 142 142

Saleyards Improvement 134 42 176 176

Unexpended RTA Funds - - -

Waste 701 252 13 15 981 981

Works Reserve 9 23 32 32

Workers Compensation 100 100 100

Depot Redevelopment 200 200 200

Total Internally Restricted 3,857 (144) (149) 3,583 3,583

(2) Funds that Council has earmarked for a specific purpose

Unrestricted (ie. available after the above Restrictions) 1,027 (10) 2,152 454

Total Cash & Investments 16,185 (154) 16,031 12,490

Approved Changes

Page 7



Cash & Investments Budget Review Statement

Comment on Cash & Investments Position

Investments

Investments have been invested in accordance with Council's Investment Policy.

Cash

The Cash at Bank figure included in the Cash & Investment Statement totals $740,350

This Cash at Bank amount has been reconciled to Council's physical Bank Statements.

Page 8

COWRA SHIRE COUNCIL

Key Performance Indicators Budget Review Statement


($000's) Amounts Indicator

12/13 12/13

The Council monitors the following Key Performance Indicators:

1.Rates & Annual Charges Coverage Ratio

Rates & Annual Charges 10,311

Income from Continuing Operations 35,476

2.Rates & Annual Charges, Interest & Extra

Charges Outstanding Percentage 911

Rates & Extra Charges Outstanding 11,391

Rates & Extra Charges Collectible

29%

Current Projection

8%

Page 9

COWRA SHIRE COUNCIL

Contracts Budget Review Statement


Part A - Contracts Listing - contracts entered into during the quarter

No contracts awarded during this period.

Page 10



Consultancy & Legal Expenses Budget Review Statement

Consultancy & Legal Expenses Overview

Budgeted

Expense (Y/N)

Consultancies Yes

Legal Fees Yes

Definition of a consultant:

A consultant is a person or organisation engaged under contract on a temporary basis to provide

recommendations or high level specialist or professional advice to assist decision making by management.

Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

YTD Expenditure

(Actual Dollars)

274

49

Page 11

DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY COUNCIL

COMMITTEE MEETING TO BE HELD ON MONDAY 27 MAY 2013

Page 1 of Item 3


Item No: 3.

Subject: 2012/2013 Budget – Third Quarter Review

Precis: Presentation of the Third Quarter Review Results

Budget: Nil

Recommendation:

That the Third Quarter Budget Review for 2012-2013 showing a revised

estimated $54,555 Deficit be adopted.

3. 2012/2013 Budget – Third Quarter Review

Summary

The Third Quarter Budget Review for the year ending 30 June 2013 was considered at the

Information Session held on Monday 20 May 2013 as follows:-

Fund Original

Estimate

1st Quarter

Variation

2nd Quarter

Variation

3rd Quarter

Variation

Revised

Estimate

for

30/06/13

General $30,331

Surplus

$153,613

Deterioration

$73,820

Deterioration

$142,547

Improvement

$54,555

Deficit

Water $0 $0 $0 $0

Sewer $0 $0 $0 $0

Waste $0 $0 $0 $0

$30,331 Surplus $153,613

Deterioration

$73,820

Deterioration

$142,547

Improvement

$54,555

Deficit

Attachments: Attachment A - Summary of Results

Graham Apthorpe


21/5/13

COWRA SHIRE COUNCIL

SUMMARY BY PROGRAM / FUNCTION

2

0

0

8

/

2

Total

2011/2012

Actual

Total Original

Estimate

2012/2013

Actual

31/3/2013

Total Revised

Estimate

2012/2013

Total 1st

Quarter

Variation

2012/2013

Total 2nd

Quarter

Variation

2012/2013

Total 3rd

Quarter

Variation

2012/2013

Program / Function

General Manager's Operation

Civic Activities 316,131 347,757 101,013 365,378 1,090 6,937 9,594

Land Development 0 0 0 0 0 0 0

General Manager's Office 592,858 575,903 412,732 579,153 0 0 3,250

Tourism 241,298 228,793 160,932 230,006 0 1,213 0

Overheads & ELE 114,632 133,311 70,229 133,311 0 0 0

Total - General Manager's Operations 1,264,919 1,285,764 744,906 1,307,848 1,090 8,150 12,844

Corporate Services

Administrative Services 1,636,797 1,714,792 1,278,829 1,708,359 5,841 18,359 (30,633)

General purpose revenue (10,437,818) (10,674,547) (9,823,730) (10,422,582) 115,621 (10,000) 146,344

Other Revenue (1,471,842) (1,700,529) (142,007) (1,707,110) (3,630) (2,951) 0

Administration - Building Operating Expenses 125,428 112,500 86,340 112,500 0 0 0

Information Services 509,931 505,253 335,484 509,253 0 4,000 0

Art Gallery 196,896 192,855 88,297 197,082 1,338 (1,000) 3,889

Staff Maintenance 129,516 137,967 104,170 144,989 100 10,000 (3,078)

Loans 208,587 208,587 208,588 208,587 0 0 0

Library 284,164 220,181 142,477 232,758 0 3,131 9,446

Civic Centre 237,564 231,707 165,446 231,707 0 0 0

Community Recreation & Culture 146,413 161,054 22,144 155,564 (1,000) (1,000) (3,490)

Overheads & ELE 448,861 433,458 286,916 436,841 0 0 3,383

Depreciation 0 0 0 0 0 0 0

Total - Corporate Services (7,985,503) (8,456,722) (7,247,046) (8,192,052) 118,270 20,539 125,861

Infrastructure & Operations

Infrastructure & Operations Administration 346,753 344,664 273,787 390,034 30,200 (500) 15,670

Technical Services 538,948 796,157 540,184 806,330 21,173 0 (11,000)

Plant and Depot Operations (1,163,937) (1,236,213) (1,353,001) (1,266,035) (1,000) 400 (29,222)

Plant Purchases 0 0 0 0 0 0 0

RMS Maintenance & Construction 0 0 (201,333) 0 0 0 0

Cowra Street Maintenance 479,003 522,945 283,320 467,871 0 0 (55,074)

Cowra Street Construction 201,187 110,300 (49,311) 110,300 0 0 0

Rural Road Maintenance 530,888 520,076 408,580 519,826 (250) 0 0

Rural Road Construction 974,263 1,149,344 569,365 1,134,344 (15,000) 660 (660)

Culvert / Causeway Construction 0 31,647 23,098 31,647 0 0 0

Village Streets 89,337 230,637 17,345 230,637 0 0 0

Bridges 14,000 14,420 3,406 14,420 0 0 0

Quarry Operation 0 0 (105,246) 0 0 0 0

Drainage 93,873 116,018 49,723 116,018 0 0 0

Private Works (16,338) (95,603) (11,808) (95,603) 0 0 0

Bushfire & Emergency Services 201,888 191,762 42,746 199,188 0 0 7,426

Noxious Plants 203,284 183,384 129,688 184,929 0 1,545 0

Public Cemeteries (7,677) 8,705 (10,607) 7,118 0 0 (1,587)

Public Amenities 118,085 125,112 78,395 117,612 (7,500) 0 0

Swimming Pool 350,525 410,265 295,398 422,267 0 (3,820) 15,822

Parks, Gardens & Reserves 774,310 903,762 541,042 902,022 0 0 (1,740)

Sportsfields 195,075 209,967 148,049 209,967 0 0 0

Village Parks 19,466 36,000 12,792 36,000 0 0 0

Rural & Urban Trees 220,374 279,778 118,364 272,320 (7,500) 42 0

Aerodrome 102,959 129,103 81,555 127,210 (300) 0 (1,593)

Caravan Park 0 0 (30,601) 0 0 0 0

Saleyards 0 0 (28,065) 0 0 0 0

Council Building & Structures Mtce. 98,440 126,457 79,339 143,777 13,930 350 3,040

Overheads & ELE 1,456,197 1,200,457 707,863 988,187 0 0 (212,270)

Total - Infrastructure & Operations 5,820,902 6,309,144 2,614,066 6,070,386 33,753 (1,323) (271,188)

Environmental Services

Animal / Parking Control 99,262 125,190 86,204 125,079 (500) 454 (65)

Environmental Services 473,102 525,574 395,315 562,574 1,000 46,000 (10,000)

Overheads & ELE 218,687 180,720 141,458 180,720 0 0 0

Total - Environmental Environmental Services 791,051 831,484 622,977 868,373 500 46,454 (10,065)

Waste

Garbage Collection (198,226) (293,886) (984,800) (290,811) 1,000 22,000 (19,925)

Garbage Disposal (130,043) (49,829) (110,168) (49,829) 0 0 0

Recycling 130,095 171,191 61,760 154,392 (1,000) (23,000) 7,201

Overheads & ELE 198,174 172,523 131,127 186,247 0 1,000 12,724

Total - Waste 0 0 (902,080) (0) 0 (0) 0

Water

Water Supply 0 0 (1,466,896) 0 0 0 0

Total - Water 0 0 (1,466,896) 0 0 0 0

Sewer

Sewerage 0 0 (1,589,320) 0 0 0 0

Total - Sewer 0 0 (1,589,320) 0 0 0 0

Total - General (108,630) (30,331) (3,265,097) 54,554 153,613 73,820 (142,549)

Total - Consolidated (108,630) (30,331) (7,223,394) 54,555 153,613 73,820 (142,547)

Page 2

GENERAL FUNCTION - RESERVES

LONG PLANT IT CARAVAN LAND DEPOT QUARRY SALEYARDS ELECTION AERODROME BAD WORKS GALLERY WARRANTY

SERVICE REPL'T EQUIP. PARK DEVELOP. REDEVELOPMENT IMPROV'T DEBTS RESERVE RESERVE

LEAVE IMPROV'T

BALANCE 30.6.2007 683,416 447,757 5,000 73,618 477,860 24,766 84,921 19,000 80,000 50,671 648,852 145,159

ADDITION 2007/2008 150,000 809,091 55,810 - 60,558 6,927 10,000 10,000 425,098 75,017

EXPENDITURE 2007/2008 52,212 37,854 263,613 57,958 12,389 80,000 897 238,625 44,513

BALANCE 30.6.2008 781,204 1,256,848 - 91,574 214,247 27,366 79,459 29,000 10,000 49,774 835,325 175,663

ADDITION 2008/2009 50,000 483,994 34,088 79,683 55,345 140,815 228,970 16,310 22,421

EXPENDITURE 2008/2009 135,115 1,160,947 180,659 48,052 12,000 29,000 72,176 7,057 820,671 643 80,179

BALANCE 30.6.2009 696,089 579,895 - 125,662 33,588 58,997 67,459 55,345 78,639 42,717 243,624 15,667 117,905

ADDITION 2009/2010 50,000 798,619 10,000 27,302 282,840 64,892 10,000 335,236 4,254 53,273

EXPENDITURE 2009/2010 139,977 907,328 33,588 52,763 25,000 39,863 421,732 1,666 40,349

BALANCE 30.6.2010 606,112 471,186 10,000 152,964 - - 289,074 132,351 40,345 38,776 42,717 157,128 18,255 130,829

ADDITION 2010/2011 52,000 923,576 10,000 33,452 200,000 137,756 26,025 15,000 220,063 213,072

EXPENDITURE 2010/2011 168,684 396,151 49,877 100,239 85,091 1,960 790 8,726 277,191 53,273

BALANCE 30.6.2011 489,428 998,611 20,000 136,539 (100,239) 200,000 341,739 156,416 55,345 37,986 33,991 100,000 18,255 290,628

ADDITION 2011/2012 54,000 526,587 10,000 43,843 161,039 28,717 15,000 41,205

EXPENDITURE 2011/2012 146,212 499,544 1,213 76,441 224,420 31,164 537 68,234 199,689

-

BALANCE 30.6.2012 397,216 1,025,654 30,000 179,169 (176,680) 200,000 278,358 153,969 70,345 37,986 33,454 31,766 18,255 132,144

EST. ADDITION 2012/2013 55,755 858,956 10,000 44,815 111,743 45,253 15,000 44,445

EST. EXPENDITURE 2012/2013 404,344 1,140,000 25,000 32,012 176,804 23,052 78,937 5,517 7,000 34,473

EST. BALANCE 30.6.2013 48,627 744,610 40,000 198,984 (208,692) 200,000 213,297 176,170 6,408 37,986 27,937 31,766 11,255 142,116

Page 4

GENERAL FUNCTION - RESERVES CONT'D

UNEXPENDED MAIN STREET ENVIRONMENTAL RISK MANAGEMENT WORKERS FIRE POW BUSINESS FUTURES 30 COMMUNITY STRATEGIC UNEXPENDED UNEXPENDED CARRY TOTAL

RMS FUNDS IMPROVEMENT PROJECTS RESERVE COMPENSATION MITIGATION RESERVE ASSISTANCE GRANTS LOAN OVER

281,000 37,430 188,000 3,820 35,000 13,955 243,777 3,735,002

59,124 2,500 78,095 147,077 1,889,297

43,026 142,504 17,337 13,955 243,777 1,433,660

- 237,974 37,430 59,124 45,496 6,320 17,663 78,095 - 147,077 4,179,639

484,327 43,026 28,495 2,500 1,259,361 73,772 132,229 3,135,336

45,496 15,000 78,095 147,077 2,832,167

484,327 281,000 37,430 87,619 - 8,820 2,663 - - 1,259,361 73,772 132,229 4,482,808

18,140 15,068 100,000 2,500 50,039 12,239 37,116 39,014 179,703 2,090,235

484,327 26,200 1,257,861 46,633 132,229 3,609,516

18,140 281,000 11,230 102,687 100,000 11,320 2,663 50,039 12,239 38,616 66,153 179,703 2,963,527

42,044 1,000 29,673 2,500 182,628 1,156,169 3,244,958

18,140 31,584 3,900 10,919 37,116 55,633 179,703 1,478,977

42,044 249,416 8,330 121,441 100,000 13,820 2,663 50,039 12,239 - 184,128 10,520 1,156,169 4,729,508

222,964 14,163 2,500 215,623 23,664 705,335 883,050 2,947,690

42,044 32,857 176,391 3,430 1,156,169 2,658,345

222,964 216,559 8,330 135,604 100,000 16,320 2,663 265,662 12,239 23,664 713,072 7,090 883,050 5,018,853

41,312 2,500 1,229,779

222,964 43,900 8,500 30,000 713,072 7,090 883,050 3,835,715

- 216,559 8,330 133,016 100,000 10,320 2,663 235,662 12,239 23,664 - - - 2,412,917

Page 5

WATER FUNCTION - RESERVES

METER LONG WATER USAGE CARRY TOTAL

REPLACE SERVICE INFRASTRUCTURE EQUALISATION OVER RESERVES

LEAVE

BALANCE 30.6.2007 - 70,252 1,426,379 299,972 1,796,603

ADDITION 2007/2008 8,000 1,075,877 10,300 1,094,177

EXPENDITURE 2007/2008 407,281 299,972 707,253

BALANCE 30.6.2008 - 78,252 2,094,975 - 10,300 2,183,527

ADDITION 2008/2009 8,000 100,045 150,000 20,000 278,045

EXPENDITURE 2008/2009 56,507 491,602 10,300 558,409

BALANCE 30.6.2009 - 29,745 1,703,418 150,000 20,000 1,903,163

ADDITION 2009/2010 8,000 460,432 100,000 568,432

EXPENDITURE 2009/2010 23,201 510,697 20,000 553,898

BALANCE 30.6.2010 - 14,544 1,653,153 250,000 - 1,917,697

ADDITION 2010/2011 8,500 383,415 150,000 541,915

EXPENDITURE 2010/2011 23,044 416,987 440,031

BALANCE 30.6.2011 - - 1,619,581 400,000 - 2,019,581

ADDITION 2011/2012 8,500 836,307 150,000 994,807

EXPENDITURE 2011/2012 7,475 172,222 179,697

BALANCE 30.6.2012 - 1,025 2,283,666 550,000 - 2,834,691

EST. ADDITION 2012/2013 8,500 943,074 150,000 1,101,574

EST. EXPENDITURE 2012/2013 468,164 468,164

EST. BALANCE 30.6.2013 - 9,525 2,758,576 700,000 - 3,468,101

Page 6

SEWER FUNCTION RESERVES

LONG SEWER UNEXPENDED CARRY TOTAL

SERVICE INFRASTRUCTURE GRANTS OVER RESERVES

LEAVE

BALANCE 30.6.2007 107,732 3,386,025 106,992 3,600,749

ADDITION 2007/2008 8,000 1,387,699 5,522 9,563 1,410,784

EXPENDITURE 2007/2008 457 1,233,567 106,992 1,341,016

BALANCE 30.6.2008 115,275 3,540,157 5,522 9,563 3,670,517

ADDITION 2008/2009 8,000 895,577 33,524 937,101

EXPENDITURE 2008/2009 42,806 896,005 5,522 9,563 953,896

BALANCE 30.6.2009 80,469 3,539,729 - 33,524 3,653,722

ADDITION 2009/2010 8,000 1,191,329 1,199,329

EXPENDITURE 2009/2010 1,302,932 33,524 1,336,456

BALANCE 30.6.2010 88,469 3,428,126 - - 3,516,595

ADDITION 2010/2011 8,240 780,501 788,741

EXPENDITURE 2010/2011 2,159 152,051 154,210

BALANCE 30.6.2011 94,550 4,056,576 - 4,151,126

ADDITION 2011/2012 9,000 506,237 515,237

EXPENDITURE 2011/2012 4,484 38,539 43,023

BALANCE 30.6.2012 99,066 4,524,274 - 4,623,340

EST. ADDITION 2012/2013 9,270 579,754

EST. EXPENDITURE 2012/2013 680,973 680,973

EST. BALANCE 30.6.2013 108,336 4,423,055 - 3,942,367

Page 7

WASTE FUNCTION RESERVES

WASTE - GENERAL LONG SERVICE MRF CELL MGB UNEXPENDED CARRYOVER TOTAL

CONSTR. REPLACEMENT LOAN RESERVES

BALANCE 30.6.2007 234,103 10,000 109,391 58,200 17,130 428,824

ADDITION 2007/2008 10,000 50,000 20,000 17,130 97,130

EXPENDITURE 2007/2008 81,724 18,761 17,130 117,615

BALANCE 30.6.2008 152,379 1,239 159,391 78,200 17,130 408,339

ADDITION 2008/2009 34,914 10,000 20,000 64,914

EXPENDITURE 2008/2009 17,130 17,130

BALANCE 30.6.2009 187,293 11,239 159,391 98,200 - - 456,123

257,591

ADDITION 2009/2010 156,642 3,198 159,840

EXPENDITURE 2009/2010 18,442 3,608 159,391 98,200 279,641

BALANCE 30.6.2010 583,084 7,631 - - 3,198 - 593,913

ADDITION 2010/2011 159,712 159,712

EXPENDITURE 2010/2011 211,388 4,805 216,193

BALANCE 30.6.2011 531,408 2,826 - - 3,198 - 537,432

ADDITION 2011/2012 293,568 293,568

EXPENDITURE 2011/2012 25,512 2,826 28,338

BALANCE 30.6.2012 799,464 - - - 3,198 - 802,662

EST. ADDITION 2012/2013 151,167 151,167

EST. EXPENDITURE 2012/2013 3,101 3,101

EST. BALANCE 30.6.2013 947,530 - - - 3,198 - 950,728

Page 8

COWRA SHIRE COUNCIL - SUMMARY OF RESERVES

GENERAL WATER SEWERAGE WASTE TOTAL

Balance as at 30.06.2007 3,735,002 1,796,603 3,600,749 428,824 9,561,178

Balance as at 30.06.2008 4,179,639 2,183,527 3,670,517 408,339 10,442,022

Balance as at 30.06.2009 4,482,808 1,903,163 3,653,722 456,123 10,495,816

Balance as at 30.06.2010 2,963,527 1,917,697 3,516,595 593,913 8,991,732

Balance as at 30.06.2011 4,729,508 2,019,581 4,151,126 537,432 11,437,647

Balance as at 30.06.2012 5,018,853 2,834,691 4,623,340 802,662 13,279,546

Est. Balance as at 30.06.2013 2,412,917 3,468,101 3,942,367 950,728 10,774,113

Page 9



Page 1 of Item 4


Item No: 4.

Subject: Cowra Youth Council

Precis: Minutes of the Cowra Youth Council Meetings held on

18th March and 6 May 2013

Budget: Nil

Recommendation:

1. That the Minutes of the Cowra Youth Council meetings held on 18 March and 6 May 2013 be noted.

2. That an amount of $250, being the profit from the School Holiday

Movie Night canteen, be donated to Cowra’s Relay for Life.

3. That two scholarships to the value of $300 each be awarded for

attendance at the Indent Open Day “Feedback” in Sydney on 10

June 2013 with one scholarship awarded to a performer and one for

an event organiser.

4. Cowra Youth Council

Summary

The Minutes of the Cowra Youth Council meeting held on 18th March and 6 May

2013 are attached for Council’s information and to confirm resolutions made at the

meeting.

Attachment Attachment A - Minutes of the Cowra Youth Council

Meeting held on 18th March and 6 May 2013.

Graham Apthorpe

Director – Corporate Services 10/5/13

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY,

18 MARCH 2013 FROM 3.30 – 5.00 PM

This is Page 1 of 4 of the Minutes of the Cowra Youth Council held on 18 March 2013.

Present: Sophie Clarke (Chair), Nick Wilkinson, Olivia Perkins, Isabella Hines, Rette Kirby,

Tom Statham, Blade Atton, Sophie Clarke, Mae Eldridge, Grace Barron, Dylan

Oliver, Rette Kirby, Cr Peter Wright, Cr Judi Smith (Council Delegates), Linda

Barron (Community Projects Officer)

Also Present: Belinda Blackmore (Cowra PCYC)

Apologies: Mitchell Allen, Daniel Wright

Meeting Open: 3.30 pm

1. APOLOGIES

Apologies were received from Mitchell Allen and Daniel Wright.

2. CONFIRMATION OF MINUTES:

The confirmation of minutes from the meeting held on 11 March 2013 was deferred until

the next meeting.

3. BUSINESS ARISING FROM PREVIOUS MINUTES:

3.1 PCYC Donation

Grace reported on the purchase of a 48” television from Martin’s Bi-Rite Electrical. The

group was able to purchase a larger TV as Greg Nicholls had generously offered the TV

at cost price once he knew that the Youth Council would be donating it to the PCYC.

The TV should arrive within the next week and will cost $600.

A Playstation 3 was purchased from Target in a package deal for $399, including the

system, two controllers and a game.

Once both items have arrived, we will organise a presentation to the PCYC.

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY,

18 MARCH 2013 FROM 3.30 – 5.00 PM


3.2 ‘Time 4 Kids’ PCYC Fundraiser

Belinda Blackmore from the Cowra PCYC attended the meeting to explain how the

‘Time 4 Kids’ Youth Week fundraiser was structured. The Youth Council agreed to

register a group in this event and include it on our Youth Week calendar.

Belinda will set up a group page for the Youth Council so that we can start raising funds.

3.3 2013 Youth Week

Various aspects of Youth Week organisation were discussed.

4. GENERAL BUSINESS

4.1 Youth Opportunities Project

Plans are proceeding for the Movie Night on Tuesday 23 April. Screenings of ‘Pitch

Perfect’ and ‘Rise of the Guardians’ has been approved.

4.2 Youth Week Launch

We have the opportunity to send two members to the Youth Week launch in Sydney, all

expenses paid. People interested are to let Linda know.

5. BUSINESS ARISING WITHOUT NOTICE:

Nil

6. NEXT MEETING DATE:

A meeting to progress organisation of Youth Week activities is scheduled for

Wednesday 27 March from 3.30-4.30pm at Council offices.

The meeting closed at 5.00pm.

Linda Barron

Community Projects Officer

19 March 2013

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 18 MARCH 2013 FROM 3.30 – 5.00 PM


YOUTH COUNCIL ACTION LIST

Agenda Item Action Responsibility Outcome

Laptop Donation to

Lutu District School Blade to speak with Mr Gauci to determine if any

laptops can be obtained through the Regional

Centre

Blade

No laptops are available. 2012 Project to be abandoned.

We will try again in Term 3, 2013.

Donation to PCYC Obtain prices for Playstation 3 and TV from local

businesses – Target, Martins & Cowra Factory

Seconds

Purchase Playstation and TV

Arrange presentation to PCYC

Linda/Janine/ 48” TV has been ordered through Martins at the

cost price of $600. A Playstation 3 with 2

controllers and a game has been purchased from

Target for $399.

2013 Youth Week Agreed on program of 4 events: o Movie Night - 5 April

Book in movies

Book venue

Prepare flyer

o Leadership Forum

Find a facilitator/guest speaker

Organise venue

Invite schools to participate

o Sports Challenge – 10 April

Request use of PCYC

Decide on format

Prepare entry form

Promote event

Organsie prizes/trophies

All

Licence approval has been obtained for ‘Skyfall’ ($300) and ‘Madagascar 3’ ($250)

Civic Centre Theatrette booked

Nick has confirmed use of PCYC for Sports Challenge

Request sent to Centrelink to assist with BBQ

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 18 MARCH 2013 FROM 3.30 – 5.00 PM


o Home Grown Concert – 12 April

Book venue

Book headline band – finalise

agreement

Accommodation for band

Book support acts

Organise sound and lighting

Prepare poster/flyer

Prepare & sell tickets

Sponsorship

o Distribute letters to local businesses o Follow-up with businesses for sponsorship

o Confirm sponsorship

Promotion

o Prepare flyers for individual events

o Prepare Youth Week Program poster

o Distribute posters & flyers

o Promote events through school

assemblies and newsletters

o Cowra Community News group page

o Facebook page?

Event teams to work on organisation for each of the events

Civic Centre booked

Dylan has secured headline band ‘Kids of Yesterday’

Draft band agreement prepared

Breakout Motel to be approached to sponsor band

accommodation

Email request sent to Marc McLeish to assist with sound and lighting

Sponsorship letters distributed by Dylan and Mae.

$50 cash contribution received from Ray White

Mr Embroidery sponsored Youth Council shirts

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON

MONDAY, 6 MAY 2013 FROM 3.30 – 5.30 PM

This is Page 1 of 8 of the Minutes of the Cowra Youth Council held on 6 May 2013.

Present: Blade Atton (Chair), Nick Wilkinson, Olivia Perkins, Isabella Hines, Rette

Kirby, Sophie Clarke, Mae Eldridge, Grace Barron, Dylan Oliver, Daniel

Wright, Linda Barron (Community Projects Officer)

Apologies: Mitchell Allen, Cr Peter Wright, Cr Judi Smith, Peta Sharkey

Meeting Open: 3.40 pm

1. APOLOGIES

Apologies were received from Mitchell Allen, Cr Peter Wright, Cr Judi Smith and

Peta Sharkey. Tom Statham arrived near the end of the meeting due to confusion over the meeting start time.

2. CONFIRMATION OF MINUTES:

2.1 The minutes were confirmed of the previous Cowra Youth Council meeting held

on 11 March 2013.

Moved: Grace Barron Seconder: Mae Eldridge

2.2 The minutes were confirmed of the previous Cowra Youth Council meeting held

on 18 March 2013 with an amendment to the record of attendees to show that

Dylan Oliver, Rette Kirby and Cr Wright were present at the meeting.

Moved: Dylan Oliver Seconder: Daniel Wright

3. BUSINESS ARISING FROM PREVIOUS MINUTES:

3.1 PCYC Donation

The TV and Playstation have been delivered to the PCYC. Linda will organise a

photo and media release in the near future to recognise the efforts of the 2012

Youth Council in raising the funds for the donation and for Martins contribution

in providing the TV at cost price.

3.2 2013 Youth Week

3.2.1 Report on Youth Week Forum in Sydney

Dylan and Mae reported on their attendance at the 2013 Youth Week Forum in

Sydney on Wednesday 3 April. Unfortunately, due to flight delays, they were only able to attend a portion of the forum. They participated in a Q & A session




and a workshop session sexually transmitted diseases. Although their time at the

Forum was limited, they felt the experience was very worthwhile and would

recommend attending future events.

3.2.2 Youth Week De-brief

The group discussed the various elements of Youth Week, providing feedback on

aspects of the Week that were successful and those that weren’t.

General Organisation:

Teams didn’t get much opportunity to work together;

Program was not confirmed early enough;

Some funds remaining as we didn’t purchase T-shirts. Everyone agreed

they were not missed. These funds could be put towards a guest speaker

for next year;

The support received from local businesses through sponsorship (prizes etc) was excellent. Letters of thanks have already been sent on behalf of

the Youth Council acknowledging this support.

Promotion:

Success was influenced by relatively late changes to the program;

Year 12 exams and lack of normal high school assembly also detracted from promotion;

Handing out flyers at the Athletics Carnival worked well.

Events:

Home Grown was very successful in terms of crowd numbers and local

performers;

Time 4 Kids raised over $4000 for the PCYC, with Youth Council

members making a significant contribution to this total. The event

provided really positive exposure for the Youth Council (front page in the

Guardian) and was a relevant cause to support as the funds raised

contribute to prevention of youth crime in our community;

The Sports Challenge didn’t work with only one team showing up on the day. Thanks to Nick for organising this team. The concept of Youth

Council members organising a team didn’t come off and the fact that the

event was during a school week probably influenced the poor

participation.

Attendance at the Youth Week Movie Night was average due to lack of

direct promotion to high school students. The School Holiday Movie

Night on 23 April was more successful in this regard, however,

behavioural issues caused some concern. The following strategies are to be adopted for future Movie Nights in an attempt to improve audience

behaviour during the screenings:




o Close canteen during screenings;

o Man door and have members monitoring behaviour (use a torch);

o Eject people for the use of mobile phones;

o Consider limiting the number of times people can come in and out

as opening the door is disruptive. We may also be able to screen

off the doorway.

o Inform the police when we are staging a Movie Night.

3.3 Cowra Community News Group

Garry Starr’s offer to assist the Youth Council to set up a Community Group

page on Cowra Community News was acknowledged. The group felt that we

did not have sufficient time to pursue this offer at the moment as it would

require updating on a regular basis to be effective. It was also noted that we do

not always have “news” to include on such a page.

It was agreed that Linda would send a note of thanks to Garry Starr and advise

him of the Youth Council’s decision not to pursue the opportunity at this time.

3.4 Relay for Life

Sophie, Livi, Nick, Tom, Linda, Judi and Peter are registered with the team so far.

Blade also agreed to join the team. We have 12 people in the team with relatives

and friends. Mae, Dylan and Grace will also be at the Relay participating in other

teams. Registrations can be taken up until 1pm on the day, so any other

members interested in joining are to let Linda know. The registration fee of $20

will be reimbursed for all Youth Council members.

The Youth Council will sell popcorn and chocolates on the night to raise money

for the team. It was also agreed that the Youth Council would donate the

canteen profits from the recent School Holiday Movie Night to the Relay for Life.

RECOMMENDATION

That:

“An amount of $250, being the profit from the School Holiday Movie

Night canteen, is donated to the Relay for Life.”

Moved: Dylan Oliver Seconder: Sophie Clarke

CARRIED




3.5 Youth Opportunities Project – Friday with Friends

Linda advised that this project needs to be progressed in the near future and the

first step is to establish a Working Group for the Community Cinema with other

community groups invited to participate. Members were asked to consider if

they would like to commit to being involved in the Working Group. The project

will involve some additional evening meetings. The following members expressed

an interest in this group:

Olivia Perkins

Sophie Clarke

Daniel Wright

Grace Barron

Other members that were absent from the meeting will also be asked if they

would like to volunteer for the group.

A bus trip will be organised to Temora in the next school holidays to visit the

Temora Community Cinema and talk with Council staff and Youth Council

members involved in setting up and running the cinema. The Temora facility

screens new or second release films 5 days per week and operates with two

part-time staff and a pool of 40 volunteers.

4. GENERAL BUSINESS

4.1 Local Government 125th Anniversary Celebrations

Lawrance Ryan outlined plans to celebrate the 125th Anniversary of Local

Government with a re-enactment of the first Council meeting. The re-

enactment will be staged in the Court House (the venue for the first meeting) on

Tuesday 30 July from 11am-2pm. Local school students will be invited to attend.

Youth Council members were invited to play the roles of the Councillors and

community members for the re-enactment. Approximately 14-15 young people will be needed. Members are encouraged to consider being involved and to reply

to Lawrance or Linda by 24 May.

4.2 Drug Action Week

Council has been asked to assist with activities for Drug Action Week from 15-

22 June 2013. Activities using beer goggles will be conducted at Saturday

sporting events on the two Saturday’s either end of the Action Week. Hockey,

soccer, rugby league and netball clubs will be approached seeking their support of

these activities.




Linda invited Youth Council members to get involved in these activities. Several

members expressed interest. Members are to confirm their involvement by our

next meeting on 27 May.

4.3 Indent Open Day

Indent and Music NSW are holding an Open Day again this year. The day is

called “Feedback” and involves an interesting program of music industry speakers

and workshops designed for young people interested in pursuing a career in the

music industry.

It was suggested that the Youth Council could sponsor two young people to

attend “Feedback” by way of providing a scholarship to assist in covering travel

expenses. Travel arrangements and adult supervision would be the responsibility

of the successful applicants’ families.

RECOMMENDATION

That:

“Two scholarships to the value of $300 each be awarded for attendance at the Indent Open Day “Feedback” in Sydney on 10 June

2013. One scholarship will be awarded to a performer and one for an

event organiser.”

Moved: Blade Atton Seconder: Sophie Clarke

CARRIED

Linda will prepare an application form and distribute to relevant individuals.

Applicants will be selected from interested individuals that participated in Home

Grown 2013. It was also noted that other interested young people may choose

to attend “Feedback” at their cost as it is open to any 12-25yr olds that want to

purchase a ticket ($20 each).

4.4 Youth Council Meeting Procedures

Linda raised the issue of improving our meeting procedures through establishing

more regular arrangements for Chairing meetings. Linda acknowledged that she

has recently sought members to Chair meetings at short notice, and, as the

individuals concerned are only responsible for one meeting, it is difficult for

members to develop skills in this role.

It was proposed that a Chair and Deputy Chair be nominated and take

responsibility for these functions for a 4-6 month period. This would enable

more certainty in the role and support skill development. If enough people are

interested, the roles can then be rotated for another 4-6 month period.




Linda will list responsibilities for the positions and circulate to members.

Members are to advise Linda if they are interested in nominating for these

positions.

5. BUSINESS ARISING WITHOUT NOTICE:

Nil

7. NEXT MEETING DATE:

The next meeting is scheduled for 27 May at 3.30pm in the Meals Room at

Council offices. The meeting closed at 5.35pm.

Linda Barron

Community Projects Officer

9 May 2013

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 6 MAY 2013 FROM 3.30 – 5.30 PM


YOUTH COUNCIL ACTION LIST

Agenda Item Action Responsibility Outcome

Donation to PCYC Organise photo of Youth Council members

presenting items to PCYC and prepare media

release on donation

Linda/Janine/

2013 Youth Week Complete Indent Event Report

Complete Youth Week Report for NSW Office of Communities

Finalise accounts

Implement identified strategies to improve audience behaviour at future Movie Nights.

Linda

Cowra Community

News Group Advise Garry Starr that we don’t have the

resources to maintain a Community Group page

at this time.

Linda

Relay for Life Organise donation of $250 to Youth Council

Relay for Life team

Finalise registrations and chaperone forms for youth members

Organise equipment for popcorn, camping and

food

Organise roster of walkers

Linda

Linda/Livi/Blade

Linda

Members to

advise Linda of

availability

Donation completed on 8 May

Youth Opportunities

Project – Friday with

Friends

Confirm Youth Council working group members

Invite community groups to be involved in Community Cinema Working Group

Linda/Members

Linda

If any other members are interested in being

involved in the Working Group they need to

advise Linda asap;

MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 6 MAY 2013 FROM 3.30 – 5.30 PM


Prepare first progress report on Project for

NSW Office of Youth

Linda

Local Govt 125th Re-

enactment Youth Council members to play Councillor roles

in re-enactment – members to advise Linda or Lawrance of interest by 25 May

Members

Drug Action Week Members interested in participating in sporting activities are to contact Linda by 27 May

Linda to liaise with organising committee to

arrange beer goggle activities.

Members

Indent Open Day Prepare application form for scholarships

Distribute application forms

Assess applications and select scholarship

recipients

Organise payment to successful applicants

Linda

Panel

(Judi/Peter/

Linda)

Chairperson Position Prepare list of responsibilities for Chairperson

and Deputy Chair

Seek nominations from Youth Council members

Positions to be appointed at next meeting

(27 May)

Linda



Page 1 of Item 5


Item No: 5.

Subject: Friends of the Cowra Regional Art Gallery

Precis: Minutes of the Friends of the Cowra Regional Art

Gallery Meeting held on 11 April 2013

Budget: Nil

Recommendation:

That the Minutes of the Friends of the Cowra Regional Art Gallery

Meeting held on 11 April 2013 2013 be noted.

5. Friends of the Cowra Regional Art Gallery

Summary

The Minutes of the Friends of the Cowra Regional Art Gallery Meeting held on 11

April 2013 are attached for Council’s information.

Attachment: Attachment A - Friends of the Cowra Regional Art Gallery

Meeting held on 11 April 2013

Graham Apthorpe


10/5/13



Page 1 of Item 6


Item No: 6.

Subject: Safe Seniors

Precis: Completion of Safe Seniors Project

Budget: Nil

Recommendation:

That Council note the report on the Safe Seniors Project presented to the Council Meeting on 27 May 2013.

6. Safe Seniors

Background Councillors will recall that a report was presented to Council in November 2012 advising Council had successfully secured a NSW Government grant of $109,000 for the Safe Seniors Project to assist Cowra’s senior homeowners to have safe and secure premises. Updates have also been provided to Councillors from time to time. Council engaged Lil Wilson to work with Council’s Community Projects Officers and volunteer groups from Lions and Rotary to arrange installation of security items into homes. This project is now complete and a final report is attached. Attachment Attachment A – Safe Seniors Project Report

Graham Apthorpe


22/5/12

ATTACHMENT

Safe Seniors - Final Report May 2013

‘Safe Seniors’ – was a community partnership of Police, Services, Business and Council aimed at making our seniors safe at home by providing window and door locks, security doors, security lighting and smoke alarms all at no cost. The project occurred through:

Police training service volunteers to test security

Council coordinating necessary security upgrades

Business providing installing equipment for upgrades

Council administering the project

Volunteer Training Cowra Police trained 13 Rotary and 14 Lions volunteers in security measures, according to the current guidelines provided by the NSW Police Service. Follow up training was also provided by Cowra Locksmiths on security equipment and safety measures. Promotion

Council conducted a project launch including morning tea to brief seniors with over 70 attendees and Cowra Locksmiths presented suitable security options and safety measures.

Promotion was undertaken through local community service providers, radio and television interviews, local newspaper ads and media releases.

Promotion throughout local community service providers. Applications Steering committee formed - The overall response to the project was greater than originally anticipated. Originally it was budgeted that 80 homes would be accepted into the program. Upon assessing Phase 2 applications it was decided by the steering committee to accept all applications that were received prior to the closing date of Phase 2, 31st August 2012. Ultimately 108 homes had devices installed. Assessments Over two phases volunteer assessing took place. Initial contact and coordination was conducted by the coordinator. The volunteers offered practical security suggestions within the guidelines and general face to face support which was particularly valuable for those applicants who did not have a support network. Feedback received with regards to the volunteers and their approach to the program was extremely positive.

ATTACHMENT

Contractors On a continuous basis the project co-ordinator liaised with contractors to implement action plans. A few small technical issues arose and were resolved. All queries were given high priority and action was taken to ensure issues or concerns were dealt with on the day. Combined customer relations between service providers and co-ordinator ensured all clients were completely satisfied which reflects in the survey summary. In particular Cowra Locksmith’s played a major role in making the program so successful. Total Project The Project Officer liaised with 113 homes with regards to security measures to be installed. 108 of these homes had security measures installed and all work is now complete. Five homes withdrew from the program for varying reasons. Summary of Equipment Supplied Deadlocks/Deadbolts – 217 Entrance Sets – 58 Window Locks – 572 Screen Snib Guards – 177 Screen Doors/Locks – 94 Security Lighting – 55 Smoke Alarms – 11 Keysafe – 9 Doorview - 3 Evaluation Process The evaluation process was conducted on completion of each home project. Initially a phone interview took place to ascertain that all work was carried out and completed professionally. Any queries no matter how large or small were dealt with on the day to allay any concerns the clients had. All applicants were happy that we took on more homes than originally budgeted for and all residents were pleased to see that the work was being carried out by local tradespeople. Overall the feedback and thanks has been overwhelming with a large majority of seniors commenting on how they can now sleep at night as they feel so much safer. Every phone conversation was finished positively with a strong sense of appreciation from all.

Surveys Once again this evaluation process was conducted on completion of each home project using a telephone interview plus written surveys after the phone interview took place. Surveys reflected an all round positive response. Funding The safe seniors program has been finalised within the timeframe required and within budget. Lil Wilson Safe Seniors Project Coordinator Cowra Council 20 May 2013

DIRECTOR – INFRASTRUCTURE & OPERATIONS REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 26 MAY 2013

Page 1 of Item 1

Author: Director - Infrastructure & Operations

Item No: 1.

Subject: Saleyards Committee

Precis: Record of Proceedings

Budget: Nil

Recommendation/s:

1. That the minutes of the Saleyards Committee meeting held on 9

May 2013 as presented be received and noted. 2. That, due to a low response from the published expression of

interest, Council not proceed with the information session on MSA Accreditation at this stage.

3. That Council accept funding from the Department of Infrastructure

and Transport Nation Building – Heavy Vehicle Safety and Productivity Program (HVSPP) for the sum of $29,100 excluding GST dependant on design and estimate finalisation.

4. That Council approve a contribution of $20,000 excluding GST

from the Saleyard reserves to supplement the current Heavy Vehicle Safety and Productivity Program funding for the provision of a double decker cattle loading ramp for a total value of $49,100 excluding GST.

5. That the funding required for the double decker cattle loading

ramp be included in the 2013/2014 Operational Plan. 1. Saleyards Committee

The Minutes from the Saleyards Committee meeting held on Thursday 9 May 2013 are attached for Council’s consideration of the above recommendations. Attachment/s: Attachment A – Minutes of Saleyards Committee Meeting

held on 9 May 2013 George Ridley Director – Infrastructure & Operations 17/5/13

MINUTES OF THE SALEYARDS COMMITTEE MEETING HELD ON THURSDAY, 9 MAY 2013 AT 8.00 AM AT COWRA SALEYARDS.

This is Page 1 of 4 of the Minutes of the Saleyards Committee Meeting held on Thursday 9 May 2013 and confirmed at the meeting held on 1 August 2013.

Present: Chairman Cr W. West Cr P. Wright, I. Wright, D. Stephenson, R. Chivers, C. Groves,

B. Muddle, C. Cannard (Manager – Cowra Services) and B. Bowd (Saleyards Supervisor)

1. APOLOGIES: Nil 2. CONFIRMATION OF MINUTES:

RECOMMENDATION:

That the previous minutes from the Saleyards Committee Meeting held on 7 February 2013 are confirmed as a true and accurate record.

Moved: C. Groves, Seconded: Cr P. Wright

CARRIED

3. BUSINESS ARISING FROM PREVIOUS MINUTES: 3.1 Meat Standards Australia (MSA)

RECOMMENDATION: That due to a low response from the published expression of interest, that the Committee recommend Council not proceed with the information session on MSA Accreditation at this stage.

Moved: R. Chivers, Seconded: D. Stephenson

CARRIED

tanya

Text Box

ATTACHMENT A



3.2 Avdata The Manager – Cowra Services’ report on the Avdata system was noted:

RECOMMENDATION: That the Manager – Cowra Services continue to investigate and liaise with Avdata in relation to the system failure and subsequent loss of income.

Moved: Cr P. Wright, Seconded: C. Groves

CARRIED

4. CAPITAL WORKS: The report provided on the capital works update was noted by the Committee. 5. STOCK FIGURES: The stock figures presented were noted by the Committee. 6. BUDGET The budget and financial figures were reviewed and the Committee requested the Manager Cowra Services check on the presented figures, in particular that the percentage of stock figures do not equate or reflect on the low income figures as presented. Next year’s draft budget and revenue policy was presented for Committee feedback. 7. CORRESPONDENCE: The Committee noted the correspondence presented. 8. GENERAL BUSINESS: 8.1 Funding Opportunity Manager – Cowra Services presented a funding opportunity offered to Cowra Saleyards regarding the Heavy Vehicle Safety Programme. This funding became



available at last minute. The Infrastructure & Operations Department put in a submission which was subsequently approved. The Manager – Cowra Services reported that Council had not accepted the funding as yet as it required the Saleyards to match funding.

RECOMMENDATION:

1. That Committee recommend Council accept funding from the Department of Infrastructure and Transport Nation Building – Heavy Vehicle Safety and Productivity Program (HVSPP) for the sum of $29,100 excluding GST dependant on design and estimate finalisation.

2. That Council approve a contribution of $20,000 excluding GST from Saleyard reserves to supplement the current funding from the HVSPP for the provision of a double decker cattle loading ramp for a total value of $49,100 excluding GST.

3. That the funding required for the double decker cattle loading ramp be included in the 2013/2014 Operational Plan.

Moved: Cr W. West, Seconded: Cr P. Wright CARRIED 8.2 Dead Sheep at Yards An issue was raised regarding dead sheep at the yards and the cost of removal. Manager – Cowra Services to investigate actual cost of disposing of sheep at the Materials Recycling Facility and the total cost through the Saleyards. 8.3 Advertising The Chairman and Manager – Cowra Services to follow up future advertising through local papers in neighbouring towns. 8.4 Poll Dorset Society Cr Wright informed the Committee that the Cowra Saleyards are sponsoring the local Poll Dorset Society to the value of $250.00.



8.5 Capital Works Program Chairman and Manager – Cowra Services to provide a proactive capital works program for the Saleyards now the reactive issues are completed. 9. NEXT MEETING DATE: The next meeting is scheduled to take place on Thursday 1 August 2013. There being no further business the meeting concluded at 9.30am Cr Bill West Chairman 9/5/13

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