CPBAC October 21, 2015 B108 3:00-4:30 pm Members in Attendance:

Carmen Roberts Budget Officer Cheryl McGee Classified Staff at-large Dr. Darryl Stevens Associate Dean of Administration & Finance/CFO Dave Bonilla Interim Director, Information Technology Dena Wagner-Fossen Registrar Dennis Devine Director of Facilities Dr. Frankie Lyons Health Sciences Division Director Dr. Grace Anderson Institutional Researcher Heather Palermo Director, Lifelong Learning Dr. Heidi Pasek Associate Dean/CAO Jillian Ehnot Controller Joseph Simonsen Interim Director of Admissions Karen Vosen Classified Staff at-large Kathy Meier Professional Staff at-large Leanne Frost General Education & Transfer Division Director Lewis Card Executive Director of Development, Marketing and Communications Mel Lehman Interim Executive Director, Workforce Development Teri Dwyer Faculty Senate Representative Troy Stoddard Director of Advising and Career Center

Guests: Brenda Canine Marilyn Besich Erin Granger Jeri Pullum Sandra Bauman

Dr. Anderson discussed Great Falls College and MUS Enrollment for Fall 2015

System-wide data has not been verified by each campus and is thus an estimate.

Overall, we’re down 7.8% Fall to Fall enrollment

See Attached presentation for details

Ms. Roberts discussed revenue & expenditures to date

Tuition revenue is above budgeted projections, primarily due to Out-of-State students

Passed out budget book for FY 16

Dr. Pasek discussed Mission, Core Themes, & Expectations

Our cycle of Accreditation has come full circle, currently working on year 1 report.

Review of current metrics to ensure they are the right ones going forward.

Our Mission Statement approved by BOR, however, we were told that we need to connect our mission more strongly back to the MUS strategic plan & Guiding Principles. BOR asking all 2 year institutions to do this, GFC is taking the lead on what this might look like.

Dr. Pasek proposes the addition of expansion points to more clearly align GFC with MUS mission

New Tag Line: Where it all begins!

Mission, Vision, Values, Definition of fulfillment of mission, core themes all part of year 1 report for accreditation.

Core Themes also tie back to strategic plan, but we need to make sure they are measurable.

CPBAC will be involved in assessing information developed for year one and provide input on the final report.

Darryl Stevens provided update on prioritization

Both Task Forces are moving forward, looking at programs.

Dr. Stevens reminded everyone of the Importance of all questions go to either Dr. Pasek or Dr. Stevens. This will ensure information is clear & everyone gets the same answer.

We are on track with original timeline. It’s an aggressive schedule but the Task Forces are committed to staying on timeline.

CPBAC

October 21, 2015

Fall 2015 Census System-Wide

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Fall Enrollment 2013-2015

Fall 2013 (Final) Fall 2014 (Final) Fall 2015 (15th Day)

4.0%7.2%

-12.5%-15.9%

-5.1%

-14.1%

-5.9%

-24.3%

5.8%

-9.5%

-5.1%

-10.4%

-24.6%

-9.3%

7.3%

-30.0%

-25.0%

-20.0%

-15.0%

-10.0%

-5.0%

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10.0%

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Fall Enrollment 2013-2015

% Change Fall 13-15

0.9%

7.7%

-3.7%

-7.9%

-4.0%

-6.7%

-1.0%

-12.0%

2.7%

-5.4% -4.4%

1.0%

-12.0%

-4.9%

0.5%

3.1%

-0.5%

-8.8% -8.1%

-1.1%

-7.8%

-4.8%

-13.8%

3.0%

-4.3%

1.2%

-9.4%

-13.1%

-3.8%

7.0%

-15.0%

-10.0%

-5.0%

0.0%

5.0%

10.0%

MSU

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Fall Enrollment 2013-2015

% Change Fall 13-14 % Change Fall 14-15

Fall 2015 Census GFC MSU

1083.71061.3

1169.5

1334.1

1410.3

1460.6

1406.6

1374.9

1280.4

1207.5

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AY 0607 AY 0708 AY 0809 AY 0910 AY 1011 AY 1112 AY 1213 AY 1314 AY 1415 All

Historical Ave. FTE Projections

AY 15/16 Enrollment Projection Models

+3.7%

+0.8%

-2.9%

-5.1%

-1.3%

-5.3%-3.2%

K

0

100

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New Transfer Continuing Returning HighSchool/Special

Fall FTE by Student Type Historically

2009 2010 2011 2012 2013 2014 2015census

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New Transfer Continuing Returning HighSchool/Special

Fall FTE by Student Type Historically

2011 2012

-3.7%

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100.00

200.00

300.00

400.00

500.00

600.00

700.00

800.00

New Transfer Continuing Returning HighSchool/Special

Fall FTE by Student Type Historically

2011 2012 2013

-0.27%

0.00

100.00

200.00

300.00

400.00

500.00

600.00

700.00

800.00

New Transfer Continuing Returning HighSchool/Special

Fall FTE by Student Type Historically

2011 2012 2013 2014

-6.4%

244

138

746

152

20

262

120

760

83

27

209

137

758

10151

205

114

694

9667

175

103

644

10063

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100.00

200.00

300.00

400.00

500.00

600.00

700.00

800.00

New Transfer Continuing Returning HighSchool/Special

Fall FTE by Student Type Historically

2011 2012 2013 2014 2015census

-7.8%

0.00

100.00

200.00

300.00

400.00

500.00

600.00

Fall 2009 Fall 2010 Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015census

Historical FTE by Division

Dev Ed & Transfer Bus, Tech & Trades Health Sciences Other

YTD RevenueBudgeted Summer Tuition & Registration Fee 423,979Actual Summer Tuition & Registration Fee 415,542

-8,437

Budgeted Fall Tuition & Registration Fee 1,615,036Actual Fall Tuition & Registration Fee 1,644,661

29,625

YTD Expenses

Budgeted CUF Expenses 11,550,027

CUF Spending as of 10/1/15 1,939,278 16.80%

GFC MSU Mission, Core Themes, &

ExpectationsOctober 2015

Our New Mission Statement

The mission of GFC MSU is to educate and inspire you!

Our New Tag Line

GFC MSU: Where it all begins!

Our Problem

As we fine tune our mission, vision and values, define mission fulfillment and identify core indicators, we need to

connect our mission more strongly back to the MUS Strategic Plan & Guiding

Principles. This is important foundational work before we can draft the Year One

Report.

Here’s What Already ExistsMUS Strategic Plan 2015

• 3 Goals:• Access & Affordability• Workforce & Economic Development• Efficiency & Effectiveness

• Guiding Principles:• Systematic• Accountable• Inclusive• Flexible• Campus Connected• Statewide Focus• National Context

MUS Comprehensive Two-Year Education Mission/Vision

College!Now: Key Purposes & Attributes of Two Year Education• Key Purposes:

• Transfer Education Through the Associate’s Degree• Workforce Development, Including Certificates and Applied

Associate’s Degrees• Developmental and ABE• Community Development

• Attributes:• Open Admissions• Affordable• Student-Centered• Adult Focused & Accessible Learning• Responsiveness to Local Needs• Cultivation of Partnerships

MUS Comprehensive Two-Year Education Mission/Vision (cont.)Core Values

• Require Excellence• Provide Rigor and Relevance• Embrace Diversity• Expect Civic Engagement• Encourage Innovation• Insist on Integrity• Be Accountable• Retain Transparency• Embody Inclusivity• Offer Consistent Unified Support• Promote Lifelong Learning• Celebrate Student Success

Let’s Tie it All Together!In Definition of Mission Fulfillment from Year One of 2011

• Explain Key Elements of the mission as was done in 2011 Year One.

• Tie in components from MUS Strategic Plan Using new language from the plan (suggest using old Year One Sections as starting Draft)

Viola! It is done.

Here’s An Example!The mission of Great Falls College Montana State University, approved by the Montana Board of Regents, is: To educate and inspire you.” The college communicates its mission through the tagline, where it all begins!

Aligning with Montana University System Strategic Plan and the Comprehensive Two-Year Education Mission and Vision, Great Falls College MSU fulfills its mission by:

• Providing health sciences, trades, business and computer degrees and certificates that lead to meaningful employment;

• Providing the Montana University System core and transfer degrees that allow for seamless transfer into educational programs at other institutions;

• Providing developmental education and cooperating with Adult Education to prepare students for college-level studies;

• Providing professional and continuing education for industry and individuals seeking to improve their skills and knowledge and to enrich their lives;

• Providing a vibrant community gathering space for cultural events, celebrations, meetings, debates and presentations.

Here’s How the Core Themes Might Look

Core Theme 1: Educate - To efficiently and effectively provide education that is accessible and affordable and that supports workforce and economic development.

Core Theme 2: Inspire - To inspire community members to access educational and cultural opportunities through the completion of an appropriate educational experience in an effective and timely manner.

Suggested Structure of the Mission

• Our Mission• Our Vision• Our Values• Definition of Fulfillment of Mission• Our Core Themes

Prioritization Update